assignment thank you letter

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13+ Thank You Letter For Assignments And Email Templates

Want Thank You Letter For Assignments? Have you ever wanted to show your appreciation to someone but didn’t know what to say? If so, read on to learn how to write a thank you letter! Thank you letters are a great way to show your appreciation for someone’s help or generosity. They can also be used to thank someone for their time or for giving you an opportunity. Writing a thank you letter is also a good way to maintain relationships with people who are important to you. When you take the time to write a letter, it shows that you care about the person and that you value their relationship with you.

One of the best ways to show your appreciation for someone’s work is to write a thank you letter. A thank you letter is a formal way to express your gratitude for someone’s help or assistance. There are many different situations where you might want to write a thank you letter, but the general format is the same. Below is a template you can use to write your own thank you letter.

What is Thank You Letter For Assignments?

Email has become such commonplace in daily life that it’s easy to overlook how powerful it can be as a business tool. You can use email to build relationships, cultivate new business opportunities, and keep your current clients happy. But with so much potential, it can be difficult to know where to start. One of the most important things you can do is write thank-you letters for assignments emails after working with a client.

A well-crafted thank-you letter reassures your clients that they made the right decision in choosing you, and it helps to solidify the relationship for future business. But beyond the basics of saying “thank you,” there are a few other things you can do to make your thank-you letters truly effective.

There are four main parts of any thank-you letter: the opening, body, conclusion, and signature. The opening is where you will state the purpose of your letter. For example, “Thank you for interviewing me.” The body of the letter is where you will elaborate on why you are writing. This is where you will mention specific details about what the person did and how it helped or affected you. For example, “Your advice has been extremely helpful in my job search.”

Finally, conclude your letter with another expression of thanks and well wishes for the future. For example, “I appreciate your time and consideration.” And don’t forget to sign your name at the end! Thank-you letters are not difficult to write, but they can make a big impact. A little effort goes a long way in showing your appreciation and building strong relationships with others!

Thank You Letter For Assignments format

The email format for sending a letter is simple and includes just five essential parts:

• Subject line ( How to write a good email subject line That Opened 10x )
• Opening line and body

Thank You Letter For Assignments

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Letter Template 2:

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Related: 09+ Thank You For Admission In College Letter & Templates

Thank You letter of assignment sample

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Related: 9+ All The Best For Your Future Endeavors Letter & Email Samples

Assignment letter template for Thank you

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Sample letter of assignment of the contract

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Related: 123 Email subject lines for Teachers [Samples included]

Thank You Letter For Assignments subject lines

Thank you for assignments lines are great to use in order to increase engagement with your students. By using these lines, you are thanking the student for their work while also providing them with an incentive to do more assignments. This can help to create a more positive learning environment, as well as improve grades and classroom participation. Thank you for assignment lines can be used in a variety of ways, such as giving bonus points, gift cards, or simply providing positive feedback. Whatever way you choose to use them, thank you for assignment lines are a great way to show your appreciation for your students’ hard work. Thank you!

You’ve just completed a project and now it’s time to send a thank you email to your boss or client. But what should you say? “Thank you” is always a great start, but there are a few other things you can include to make your message even more impactful. Here are 8 thank you for assignments subject lines to get you started:

• Thank You For Assignments – Your Appreciation Means Everything To Us
• Thank You So Much For Assignments – We’re So Grateful
• Thank You From The Bottom Of Our Hearts For Assignments – You’re An Amazing Person
• We Can’t Thank You Enough For Assignments – You’re A True Hero
• Words Cannot Express How Thankful We Are For Assignments – You’re A Blessing In Disguise
• Thank You A Million Times Over For Assignments – We’re indebted To You Forever
• God Bless You For Assignments – Thank You From All Of Us

How to Start Thank You Letter For Assignments

A great way to show your appreciation for someone who has gone above and beyond is to write them a thank you note. But what if you’ve never written one before? Not to worry! Here are a few tips to get you started.

When it comes to choosing stationery, there are endless options available. However, it’s important to select something that reflects your personal style. If you’re unsure where to start, consider opting for a simple card with a handwritten message. Here are some tips:

Be specific about what you’re thanking the client for – general thanks are nice, but specifying exactly what you’re thankful for will remind the client of the value you provided and make them more likely to remember you next time they need similar services.

personalize each letter – Generic form letters are easy to spot, and they make it clear that you’re not really interested in building a relationship with this particular client. Take the time to personalize each letter so that it genuinely reflects your appreciation for working with the client.

keep it short and sweet – Thank-you letters don’t need to be long or overly flowery – in fact, brevity is often appreciated since it shows that you respect the client’s time. Just a few sentences is usually sufficient.

Proofread your letter carefully – A thank-you letter is a reflection of your professionalism, so take the time to proofread it carefully before sending. Make sure there are no typos or grammar errors, and that all of the details are accurate.

Sending a thank you note is a thoughtful way to show how much you appreciate someone’s actions. By following these simple tips, you can easily craft a message that is sure to put a smile on their face!

How to END Thank You Letter For Assignments

Assignments are a great way to get students engaged in learning, but they can also be a lot of work for teachers. One way to make the assignment process more efficient is to use a “Thank You” system. This system allows teachers to quickly and easily acknowledge student work, while also providing feedback on areas that need improvement. To use this system, teachers simply write “Thank You” at the top of each assignment. When the assignment is complete, students can then bring their work back to the teacher for a grade. This system saves time and energy for both teachers and students, while also ensuring that all assignments are graded fairly. Thank you for using this system!

Thank you for reading our blog post on thank you letters. We hope you enjoyed it and found the information helpful. We would love to hear your thoughts in the comments section below. Also, don’t forget to download our free thank you letter template and sample email templates. Thanks again for stopping by!

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How to Write a Meaningful Thank You Note

• Christopher Littlefield

Sample messages from common workplace scenarios.

Many of us fear expressing our thanks to others. We might worry that our efforts will be misinterpreted or make the person on the receiving end uncomfortable. Or we might struggle to find the right words to express how we feel. Here’s how to do it right.

• Keep it genuine : The goal of expressing appreciation should be to let someone know how their actions have impacted you and/or others. If you have any other agenda, your message will not be authentic.
• Share what you appreciate and why : Focus on the impact their actions had on you and explain both  what you appreciate and why . This will help the other person understand the reason you feel the way you do.
• Send it : E-mails get lost and handwritten cards get saved. Write your message on a piece of paper, post-it note, or card and give it directly to the person. If you are at work, you can also leave it on their desk or in their “mailbox.”

We all want to be appreciated. Whether you’ve accepted a task while your plate is already full, worked through weekends to get a project off the ground, or simply been there for a work friend when they needed your support, an acknowledgement or “thank you” can go a long way in making us feel good about the efforts we put in — and the research supports this.

• Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

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10 Best Thank-You Letter Samples and Templates for 2024

As an experienced copywriter and subject matter expert, I understand the significance of writing thank-you letters. In this article, I will provide 10 Best Thank-You Letter Samples and Templates that will help you express your gratitude in various situations.

Firstly, let’s understand the importance of writing thank-you letters. A thank-you letter is a simple yet powerful gesture of appreciation that can create a lasting impact on the recipient. It shows that you value their time, effort, and contribution, which can strengthen your relationship with them. It also demonstrates your professionalism and etiquettes, which can set you apart from others.

The purpose of this article is to provide you with effective and practical thank-you letter samples and templates that you can use in different situations such as job interviews, networking events, business meetings, and personal occasions. From the examples provided, you can customize your letters to suit your specific needs and make a lasting impression on the recipient.

This article aims to help you transform your thank-you letters from ordinary to exceptional, by using the right tone, language, and formatting. Whether you are expressing gratitude to an employer, a client, a friend, or a family member, these templates will guide you on how to write thank-you letters that are sincere, thoughtful, and impactful.

The purpose of this article is to equip you with the necessary tools to write effective thank-you letters that foster relationships and leave a positive impression. Through the 10 Best Thank-You Letter Samples and Templates provided, I hope to inspire you to craft your thank-you letters authentically and meaningfully. Let’s get started!

Reasons for writing a thank-you letter

Sending a thank-you letter may seem like an old-fashioned practice, but it is still widely appreciated and a great way to show gratitude. Whether it is for a job interview, a gift, a business meeting, or just to express appreciation for someone’s kindness, there are several situations that may require you to write a thank-you letter.

Some of the situations that may require thank-you letters are:

• Job interview: After an interview, it is essential to send a thank-you letter to express your gratitude for the opportunity and to reiterate your interest in the position.
• Gifts: Receiving a gift is always a beautiful gesture, and sending a thank-you letter is a great way to show appreciation and acknowledge the time and effort the giver put into choosing the right present for you.
• Business meetings: If you had a successful meeting with a potential client or partner, sending a thank-you letter can help build and maintain the relationship. It shows that you value their time and input and that you are committed to working together.
• Services: If someone provided exceptional service, such as a doctor or a hairstylist, sending a thank-you letter can go a long way in building rapport and showing your satisfaction with their work.

The purpose of a thank-you letter is to show your appreciation for someone’s time, effort, or contribution, and to express your gratitude sincerely. However, the benefits of writing a thank-you letter are far greater than just being polite. Here are some of the benefits of sending a thank-you letter:

It demonstrates good manners and professionalism: Taking the time to write a thank-you letter shows that you are a courteous and thoughtful individual, which can set you apart from others.

It helps build and maintain relationships: Sending a thank-you letter after a meeting or collaboration can help keep the conversation going and create a lasting impression.

It can lead to new opportunities: Sending a thank-you letter may help you stay on someone’s radar and remind them of your skills and qualifications, which can lead to future opportunities.

It shows your personality: A thank-you letter can convey your personality and style, which can help the recipient remember you and your unique qualities.

Writing a thank-you letter is always a good idea, and it can help you stand out, build relationships, and create new opportunities. Whether it is for personal or professional reasons, a thank-you letter is an act of kindness that can make someone’s day and leave a lasting impression.

Types of Thank-You Letters

Thank-you letters come in various types, and it is essential to understand which type suits the occasion best. Here are some types of thank-you letters and when to write them:

1. Business Thank-You Letter

A business thank-you letter is a type of letter written to express gratitude to someone who has assisted in business-related matters. It can be for receiving a project or for a recommendation letter. You may also write a business thank-you letter after a successful business meeting.

2. Job Interview Thank-You Letter

A job interview thank-you letter is a type of letter written to express gratitude to the interviewer for taking time out of their busy schedule to meet with you. It is also an opportunity to remind the interviewer of your qualifications and express interest in the position.

3. Appreciation Thank-You Letter

An appreciation thank-you letter is a type of letter written to express gratitude for someone’s help, generosity, or kindness. It can be for a job referral or a thoughtful gift.

4. Donation Thank-You Letter

A donation thank-you letter is a type of letter written to express gratitude to someone for a charitable donation. It is essential to acknowledge the donor’s contribution and explain how their donation will be used.

5. Appointment Thank-You Letter

An appointment thank-you letter is a type of letter written to express gratitude to someone who set up an appointment. It can be for a job interview or a business meeting.

Examples of When to Write a Thank-You Letter

Here are some instances where writing a thank-you letter is appropriate:

• When someone has provided assistance or advice.
• After a job interview or a job referral.
• When receiving a gift or donation.
• After an appointment or business meeting.
• When someone has gone above and beyond.

Thank-you letters are an excellent way to express gratitude, appreciation, and maintain relationships. With the different types of thank-you letters presented above, it is essential to choose the appropriate type based on the occasion. Remember that writing a thank-you letter shows professionalism, gratitude, and a sincere desire to maintain healthy relationships.

Tips for writing a thank-you letter

Crafting a thank-you letter can be challenging for many people. However, it’s an essential communication tool that can make a lasting impression on the recipient. Here are tips to help you write an impressive thank-you letter:

Key elements of a well-written thank-you letter

A well-written thank-you letter should include the following key elements:

Greeting: Address the recipient appropriately based on your relationship with them.

Express gratitude: Thank the recipient for the gift, opportunity, or the time they took to meet with you.

Specify details: Mention what you are thankful for and how it has affected you personally.

Personal touch: Add a personal touch by recalling a memorable moment shared with the recipient or by expressing how much you value their relationship.

Express future expectations: You can end the letter by expressing your desire to keep in touch or meet with them soon.

Guidelines for formatting and structuring a thank-you letter

The following guidelines can help you format and structure your thank-you letter appropriately:

Start with a salutation, such as “Dear [Name],” or “Hello [Name],”

Use a proper closing, such as “Thank you” or “Sincerely.”

Keep the tone friendly yet professional.

Keep the letter concise and focused.

Use bullet points or numbered lists where applicable.

Use a simple font and format to make the letter easy to read.

Tips for creating a personalized message

To create a personalized message, keep the following tips in mind:

Share why the gift, opportunity, or meeting was significant to you.

Recall special moments that you shared with the recipient.

Share your future goals and plans.

Use your own voice and style to make the message authentic.

Keep the message brief and to the point, but don’t be afraid to add a little humor or personal touch to make it more memorable.

With these tips, you can create an impressive thank-you letter that shows your gratitude and leaves a lasting impression on the recipient.

Elements of a Thank-You Letter

A thank-you letter is not just about showing your gratitude to someone, but it’s also about maintaining a relationship with them. The way you write a thank-you letter impacts the person’s impression of you, so it’s important to get the tone and language right. Some of the essential elements of a thank-you letter include:

The Importance of Tone and Language

The tone and language of a thank-you letter can make or break it. Remember, the purpose of the letter is to express your gratitude and build a relationship. A formal tone is appropriate for business thank-you letters, while a friendly tone is suitable for personal letters. Make sure your tone is sincere, and your language is simple and easy to understand. Avoid using jargon or technical terms that the recipient may not be familiar with.

Specific Things to Include in the Letter

Gratitude:  Start the letter by expressing your gratitude for the recipient’s kindness or help. Be specific about what they did for you and how it impacted you.

Personal Touch:  Add a personal touch to the letter to make it more heartfelt. For example, you could mention a conversation you had with the recipient or a common interest you share.

Call to Action:  A call to action is a vital element of a thank-you letter. It shows the recipient that you are interested in maintaining a relationship with them. You could thank them for their help and mention that you would like to keep in touch, schedule a follow-up meeting, or invite them out for lunch.

Writing a thank-you letter is not just a formality but an opportunity to express gratitude and build meaningful relationships. The tone and language of the letter should be appropriate, and specific elements, such as gratitude and a call to action, should be included to make the letter more effective.

Thank-you letter templates

Writing a thank-you letter can be a daunting task, especially when you are unsure of what to say or how to say it. Fortunately, there are many templates available that can help you craft the perfect thank-you letter. Here are some types of templates you can use:

1. Basic thank-you letter template

This template is perfect for a simple yet sincere thank-you letter for various occasions such as receiving a gift or after a job interview.

2. Business thank-you letter template

A business thank-you letter is often sent after meetings or networking events. This template is more formal and professional in tone.

3. Appreciation thank-you letter template

This type of thank-you letter is for expressing gratitude and appreciation towards someone for a specific act or gesture.

4. Volunteer thank-you letter template

Non-profit organizations often use this type of template to thank volunteers for their contribution and support.

Using a template can save you time and make the writing process less stressful. Here’s a step-by-step guide on how to use thank-you letter templates:

• Choose the appropriate template based on the occasion and recipient
• Customize the template by adding your own personal touch and details
• Edit the template to ensure that it sounds genuine and sincere
• Proofread the final version to check for grammatical errors and make sure it is polished
• Print the letter or send it via email, depending on the recipient’s preference.

Remember, a thank-you letter is a way to express your gratitude and appreciation towards someone. By using a template, you can make sure that your message comes across clearly and effectively. Use these templates as a starting point and feel free to add your own style and personality to make it your own.

Thank-You Email Samples

After an interview, meeting or any other professional event, it’s important to send a thank-you email to show your appreciation and reinforce your interest in the opportunity or relationship. Here are some examples of effective thank-you emails to guide you in crafting your own:

Example 1: Thanking a potential employer after an interview

Dear [Hiring Manager’s Name],

Thank you for taking the time to meet with me today to discuss the [Job Title] position at [Company Name]. I appreciated the opportunity to learn more about the role and the company culture, and I am still very interested in pursuing this opportunity.

I was particularly impressed by [specific aspect of the company or job that you found compelling], and I feel that my skills and experience align well with the requirements of the position. Please do not hesitate to reach out if you need any further information from me, and I look forward to the opportunity to work together.

Best regards, [Your Name]

Example 2: Thanking a colleague or business partner

Dear [Colleague/Business Partner’s Name],

I wanted to take a moment to express my gratitude for [specific action, project or collaboration] that we recently completed. Your expertise and contributions were instrumental in achieving [specific result or outcome], and I truly appreciate the effort and dedication that you put into this project.

It’s always a pleasure working with someone who shares my commitment to [shared goals or values], and I believe that this collaboration has strengthened our professional relationship. I look forward to future opportunities to work together and achieve even more success.

Example 3: Thanking a mentor or advisor

Dear [Mentor/Advisor’s Name],

I wanted to take a moment to thank you for your guidance and support over the past few months/years. Your insights and expertise have been invaluable in helping me navigate [specific challenge or opportunity], and I am grateful for the time and energy that you have invested in my professional development.

I feel that I have grown significantly as a result of our mentorship/advisement, and I am excited to continue applying your advice and learning from your experience in the future. Thank you again for your partnership and commitment to my success.

Tips for crafting an impactful email message

When crafting a thank-you email, there are a few key elements to keep in mind to ensure that your message is well-received and effective:

Be sincere and specific – express your genuine gratitude and provide specific examples or details to illustrate your appreciation.

Keep it concise and focused – aim for a message that is no longer than one or two paragraphs, and keep the focus on the recipient and their contributions.

Highlight your interest and enthusiasm – reinforce your interest in the opportunity or relationship, and express your enthusiasm for future collaboration.

Thank-You Letter Samples

Thank-you letters are an essential part of maintaining relationships in both personal and professional settings. These letters not only express gratitude but also help to establish a good impression and strengthen connections. Here are some thank-you letter samples that you can use as templates for different types of thank-you letters.

Sample 1: Thank-You Letter after a Job Interview

Dear [Interviewer’s Name],

I want to thank you for the opportunity to interview for the [Job Title] position at [Company Name]. It was a pleasure meeting you and learning more about the company’s vision and culture.

I appreciate the chance to discuss my qualifications and experience with you. I believe that my skills and expertise, particularly in [specific skill], would be an asset to the [Department or Team Name] at [Company Name].

Please let me know if I can provide any additional information to help with the decision-making process. Once again, thank you for your time and consideration, and I look forward to hearing from you soon.

[Your Name]

Explanation:

This thank-you letter follows the standard format of thanking the interviewer for their time and expressing interest in the job opportunity. The letter also reaffirms the candidate’s qualifications and highlights their specific skills that could benefit the company. Lastly, it offers assistance if needed and ends with a courteous, respectful closing.

Sample 2: Thank-You Letter for a Gift

Dear [Gift-Giver’s Name],

I wanted to send a quick note to thank you for the [Gift Item] that you gave me. It was thoughtful and kind of you to remember [occasion/reason for the gift].

I was thrilled to receive [Gift Item], and I’m looking forward to [using/wearing/displaying] it. You truly have a great eye for [something related to the gift].

Once again, thank you for your generosity and thoughtfulness.

Warm regards,

This thank-you letter expresses gratitude for the gift, acknowledges the reason for the gift and the thoughtfulness behind it, and compliments the gift-giver’s taste. The tone is warm and friendly, implying a continued positive relationship with the gift-giver.

Sample 3: Thank-You Letter to a Mentor

Dear [Mentor’s Name],

I wanted to express my sincere appreciation for all that you have done for me. Your guidance, support, and expertise have been invaluable in helping me progress in my career and personal life.

I have learned so much from you, and your influence has made a significant impact on my decisions and actions. Your generosity and selflessness have inspired me to become a better person and to help others in the same way that you have helped me.

Please accept my heartfelt gratitude and sincere thanks for being a mentor who has made a significant difference in my life.

Thank-you letter samples for specific occasions

In this section, we’ll provide you with some examples of thank-you letters for specific occasions. Whether you’re applying for a job, receiving a gift, or getting a referral, a well-written thank-you letter can make all the difference.

A. Thank-you letter for a job interview

Dear [Interviewer’s Name],

I wanted to take a moment to thank you for taking the time to interview me for the [Position] role at [Company]. It was a pleasure to learn more about the position and the company’s vision. I appreciate the opportunity to discuss my experience and qualifications with you.

I am excited about the prospect of joining your team and am confident that my skills, experience, and positive attitude make me a good fit for the position. Thank you again for your consideration, and I look forward to hearing from you.

Sincerely, [Your Name]

B. Thank-you letter for a gift

Dear [Gift Giver’s Name],

I wanted to express my sincere gratitude for the [Gift] that you gave me. It was so thoughtful of you to think of me, and I truly appreciate the time and effort that went into selecting such a thoughtful gift.

Your generosity and kindness are greatly appreciated, and I feel lucky to have you in my life. Thank you again for the wonderful gift, and I hope to see you soon.

Warm regards, [Your Name]

C. Thank-you letter for a referral

Dear [Referrer’s Name],

I wanted to thank you for referring me for the [Position] role at [Company]. Your recommendation was crucial in getting my foot in the door, and I appreciate your willingness to put your reputation on the line for me.

I value your confidence in my abilities and am excited about the potential opportunity to join the team at [Company]. Thank you again for your support and advocacy, and I look forward to updating you on my progress.

A well-crafted thank-you letter can go a long way in expressing your gratitude and making a positive impression. By tailoring your letter to the specific situation, you’ll demonstrate that you appreciate the time, effort, and consideration of the person who made an impact on your life.

Examples of Thank-You Letters for Professionals

When it comes to showing appreciation to professionals, a well-written thank-you letter goes a long way. Thank-you letters are not only polite but also an effective way to leave a lasting impression and build lasting relationships. In this section, we’ll provide some examples of thank-you letters for professionals in different industries and offer tips for tailoring your thank-you letter to specific professions and audiences.

Samples of Thank-You Letters

1. thank-you letter for a teacher.

Dear [Teacher’s Name],

I want to express my sincere gratitude to you for being an exceptional teacher to me over the past year. Your passion, dedication, and patience have inspired me to work harder and pursue my dreams. You have not only equipped me with the knowledge and skills needed to succeed in this subject area, but you’ve also made me feel valued and supported.

Thank you again for all that you do. I look forward to staying in touch and hearing about all of your future successes.

2. Thank-You Letter for a Healthcare Provider

Dear [Healthcare Provider’s Name],

I cannot thank you enough for the excellent care you provided me during my recent hospitalization. Your professionalism, kindness, and expertise were evident throughout my entire stay. Your attention to detail and willingness to go above and beyond to ensure my comfort and safety did not go unnoticed.

Please accept my deepest gratitude; I consider myself lucky to have received care from such a diligent and compassionate healthcare provider. I hope to see you again, under better circumstances, of course.

3. Thank-You Letter for a Mentor

Dear [Mentor’s Name],

I wanted to take a moment to express my appreciation for your guidance, support, and wisdom over the past year. Your insights, experience, and encouragement have been invaluable as I navigate my career and personal goals. Thanks to you, I have grown both personally and professionally.

Your mentorship has made a significant impact on my life, and I am forever grateful for the lessons learned. Please know that you have my utmost respect and admiration, and I hope to one day be a mentor like you.

Thank you again for everything.

Tips for Tailoring Thank-You Letters to Specific Professions and Audiences

When crafting your thank-you letter, keep in mind that different professions and audiences may require specific language, tone, and formatting. Here are some tips for tailoring your thank-you letter to different professions and audiences:

• Address the recipient appropriately: Use their correct title and name (e.g., Dr. Smith, Ms. Jones, Professor Lee).
• Mention specific details: Be specific about why you are grateful and what the recipient did that made a difference.
• Use a professional tone: Keep the language professional, courteous, and respectful.

Thank-you letter examples for personal relationships

If you’re looking to express gratitude towards loved ones for personal occasions like weddings or birthdays, a heartfelt thank-you letter can be the perfect way to do so. Here are some sample templates to inspire your own notes:

Thank-you letter for wedding

Dear [Name],

I wanted to take a moment and express my sincerest thanks for being a part of our special day. Your presence and support meant the world to me and [Spouse’s Name]. Your wedding gift was so thoughtful and we appreciate it more than words can say.

I’m truly grateful to have you in my life as a friend and couldn’t imagine our wedding without you there to share in the memories.

With love and gratitude, [Your Name]

Thank-you letter for birthday

I can’t thank you enough for taking the time to celebrate my birthday with me. Your presence and kind words truly made it a day to remember. And that gift you gave me? It was absolutely perfect!

You’ve been such a wonderful friend to me over the years, and I feel so lucky to have you in my life. I can’t wait to continue making memories together.

Thank you again, from the bottom of my heart.

Love and hugs, [Your Name]

When it comes to writing thank-you letters for personal relationships, it’s important to keep in mind that these notes can be as unique and personal as your relationships themselves. Here are some tips to help you write your own heartfelt and genuine thank-you letters:

Be specific: Take the time to reflect on what you’re truly grateful for and mention it in your letter. Whether it’s a thoughtful gift or a happy memory, these little details can make your note feel more personal and meaningful.

Use your own voice: Don’t worry about sounding formal or professional. Write from the heart and use the language and tone that feels most natural to you.

Take your time: It’s okay to take a couple of days (or even longer) to write your thank-you letter. This can give you the opportunity to really reflect on your gratitude, and to write a note that truly expresses how you feel.

Remember, the most important thing when it comes to writing thank-you letters is simply to express your gratitude and appreciation for the special people in your life. With a little time and effort, a heartfelt thank-you note can go a long way in strengthening your personal relationships.

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How to write a thank you email

Saying thanks is an email superpower. Take the time to write and send a thank you, and you could change someone's day.

Thank you emails build someone’s confidence – and it's only polite to say thanks if someone has helped you.

The purpose of every thank you email is to express gratitude. Of course, you'll want to carefully consider the audience and let that influence the positive tone of voice.

Ultimately, sending a thank you email is about making someone smile.

Thank you emails are awesome to receive and easy to write and send with our guide. We go through the basics of the thank you email format (showing you how to run the fine line between formal and informal) and provide 39 expertly crafted examples to show you how it's done.

Want more? We've also created the best thank you email template available.

Thank you email format

A thank you email could be as short as two words: thank you. But you'll want to explain why you're saying thank you and the positive impact their actions have had on you.

There are no limits on the length of emails; write something long enough to give an appropriate thank you.

Ensure emails are formatted correctly (with proper spacing, punctuation, and grammar) and written in professional language.

There are three elements common to every thank you email:

• Subject line

We go through each in order, building up a template thank you email suitable for all situations.

1. Thank you email subject line

Let's start with a few key principles. Thank you message subject lines should be brief and specific. They should include a few keywords that explain what you're saying and why. And, of course, the subject line should convey appreciation (if not, why are you sending it?).

Here are some example thank you email subject lines we're sending for a partner who has managed to secure us a great deal:

• Thank you for your hard work!
• Thanks for the new contract
• Appreciate your hard work in negotiations!
• Congratulations on securing the new contract ‍
• Thanks for interviewing me today
• Steve, it was a pleasure meeting you!

Sometimes you'll want to use your thank you emails to encourage more engagements. That's possible too:

• Was awesome chatting with you – shall we schedule a meeting ?

2. Thank you email body

Let's get into the meat (or filling , if you're a vegetarian) of this thank you email sandwich. The thank you email body should use clear and concise language to express gratitude. Take the time to personalize the message, adding specific details and examples. This shows sincerity and enthusiasm that you won't get it if you send a cookie-cutter response.

You might want to offer a gift or return a favor. If that's the case, be sure to add your details. Here's an example thank you email body...

• Thank you for all your hard work in securing us a great new deal.
• All of us at (company name) wanted to single you out for all your hard work and dedication. We would never have got the deal over the line without your commitment and support. To say thank you, we would like to send you a token of our appreciation. Can you share your address?

3. How to end a thank you email

You've said thank you and offered a gift; now let's close off our thank you email. It's important to close with professionalism and provide your contact details. You may choose to reiterate why you're grateful or end with another thanks – it’s up to you.

Here is an example of how to end our sample thank you message to our super salesperson.

• We're excited to build on our relationship with you and your company. Once again, thank you for all your efforts in making this happen.
• It would be great to stay in touch, and I've included my contact details below.
• I wish you well with the rest of your day.
• Kind regards,

If you're still searching for some email ending inspiration, our  guide to email closing lines  includes 40 solid gold examples you can use for every situation – including thank you emails.

39 thank you email samples

Thanks for getting this far through the guide; it's now time to put the principles into practice.

Saying thank you in an email should be simple using these 39 thank you email samples suitable for professional situations.

We provide a brief intro to each, then dive into the example. Use these for inspiration (or take the simple approach and simply copy and paste them); it's up to you...

1. After the career fair thank you email

An email thank you after a career fair is a great way to establish a connection with a potential employer. We aim to create a personal connection in this example of a careers fair thank you email. The message acts as a reminder.  

2. Interview thank you email

Wondering how to write a thank you email after an interview (read more here) ? This example is for you. Sending an email after an interview is "vital", says Kiely Kuligowski in  Business News Daily,  and we agree. A post-interview thank you email doesn't need to be long or detailed, but it does need to be timely. Aim to send one within 24 hours of the interview and on the same day if possible. Short emails can undoubtedly be sweet as you'll see in this thank you email sample.      

3. Thank you email for job offer

Congratulations! You've got the job; now it's time to accept (or not, if that's what you decide). This thank you email for a job offer recognizes the value of the offer and presents a positive reply to your new employer.

4. Thank you email to the recommender

Getting a job is tough, and if someone has recommended you, it's right to recognize that. This thank you email to a recommender is a professional courtesy, but it also positively reflects you personally.

5. Thank you email for a job referral

This thank-you email for a job referral expresses personal gratitude, similar to the email sample above. If someone has gone out of their way to do something for you, it's only polite to say thanks – and here's a sample thank you email for a job referral you can use. 

6. Thank you email to reference after getting the job

Anyone kind enough to provide a positive reference for you deserves thanks if you get the job. This thank you email to reference after getting a job template does that in some style!      

7. Thank you email to recruiter after the rejection

A thank you email to a recruiter after rejection is essential for the process. You'll be disappointed, but sending an email shows you've accepted the news and displays some character. Our thank you email after a job rejection template strikes a positive note and aims to continue the connection you have.

8. Thank you for the opportunity email

A thank you for the opportunity email is another way of expressing gratitude for being considered for a role. Thanks for the opportunity emails can be sent to HR teams or named individuals, depending on how far you've gone through the progress. Be sure to personalize this sample for your circumstances.

9. Thank you for your application email

Everyone applying for a position has invested time and effort in their applications, so it's worth recognizing. In this thank you for your application template, we demonstrate how to express gratitude while retaining a professional distance.

10. Thank you email for accepting job offer

It's great that someone has accepted a job offer, so why not thank them? In our thank you email for accepting a job offer, we use the opportunity to add extra details for the successful candidate, showing them that they're joining an organization that will value them.

11. Thank you email for appreciation

It's great when someone appreciates what you do, so say thanks! Our thank you email for appreciation does just that, showing someone that you care and value their words.

12. Thank you email to CEO for recognition

Being recognized by your CEO for your work is a big deal in any business, so be sure to say thanks when it happens. This thank you email to CEO for recognition sample ensures the big boss knows you care about them and the company.

13. Thank you email after the pay raise

With pay packets as stretched as they are, a pay rise can mean a lot ( here's our guide on how to ask for a raise ), so be sure to say thanks. Our thank you email after pay rise template shows your appreciation for the uplift in your pay.

14. Thank you email for promotion

A promotion recognizes your vital skills, experience, and contribution to a company, like getting a pay rise. They're saying thanks with a better job title and bigger pay packet, so use our thank you email for promotion to show you're happy. And if you need some help asking for a promotion, be sure to read our guide on how to get it done .

15. Thank you email for bonus 

Cash is king, so be sure to say thanks if you've received a bonus. In this thank you email for a bonus, we're short and to the point showing how much we value the money.

16. Thank you email to a boss

Sometimes your boss may go beyond what's expected to help and support you. This thank you email to a boss can be personalized for any circumstances, demonstrating gratitude and loyalty.

17. Thank you last day of work email

It's customary to send a thank you email any time you leave a company. This thank on the last day of work email shows you how to maintain and improve your professional reputation when you leave a business.

18. Last day of internship thank you email

An internship is an opportunity to demonstrate to a company your value, so finish as you started, as a consummate pro! Our last day of internship thank you email is an excellent template for showing how much you have valued an opportunity.

19. Thank you email after event

This example of a thank you email after an event is a valuable template that any attendee would be pleased to receive.

20. Thank you email to customer for feedback           

Gaining information and intelligence from customers is a meaningful way to improve your business . If a customer has reached out to provide feedback (whether it's good or back), you should acknowledge their effort and thank them for their input.   

21. Thank you email for great customer service

You should never forget to say thanks if someone has gone beyond the call of duty to provide exceptional customer service. In this thank you email for great customer service, we provide the building blocks for a great email, but you'll need to personalize it before you use it. 

22. Thank you for an introduction email           

A personal introduction can be precious, and it's a support that's always worth recognizing. But, again, you'll need to shape this to the person you're messaging, but this thank you for an introduction email sample is a great place to start.

23. Networking thank you email

It's not what you know but whom you know (say the experts). This networking thank you email will ensure that anyone you're professionally involved with knows you value their help and support.

24. Thank you for meeting with me email

Sending a message after a meeting is a courtesy that everyone should extend. So in this thank you for meeting with me email, we offer a simple thanks and request another meeting .

25. Thank you for contacting us email

Having an adequate stock of emails is essential for anyone, and this thank you for contacting me sample is sure to be a success. This cookie-cutter response can be personalized with a name and a company and sent out as many times as needed.

26. Thank you email after negotiation

Negotiations can be challenging, but it's time to draw a line under difficult discussions and say thanks when a deal has been done. This thank you email after the negotiation is about setting out a positive and productive relationship for the future.

27. Thank you email for support

It doesn't matter if the support is from a colleague, friend, or family member; it's important to say thanks. This is a personal message that you should tailor before sending it. Stay true and say it from the heart. 

28. Thank you email for helping

We all benefit from the help of others from time to time, and we must recognize and reward it when it happens. In this thank you email for helping template, we provide a basic sample that you can use to shape into your own personal reply.

29. Thank you professor email

If your professor has done something special, then sending a thank you email is a kind courtesy. This thank you professor email sample is simple and can be edited and amended to include your personal messages of support.

30. Thank you email to a teacher

You may be emailing a teacher on your behalf or for the work they've done with your children. Regardless of the reason, this thank you email to a teacher template can be shaped for any circumstance.

31. Thank you for meeting email sample

Saying thanks after a business meeting is all part of professional business etiquette. You don't need to go into too much detail; say thanks, restate the essential points from the meeting, and push for the next steps. That's what we do in this sample thank you email after a business meeting.

32. Thank you for connecting me with someone email sample

Introductions are often the best way to create connections, so when it someone goes to the trouble of doing so, say thank you. This sample email to say thanks for making an introduction is sent to the person and includes an offer to reciprocate. It's only fair!

33. Thank you for salary increase email sample

Times are hard, right? So if you've had a salary boost, say thanks. There's no need to go overboard (you earn the money, after all), but it's professional and polite to recognize a raise.

34. Thank you for your feedback email sample

Feedback (good and bad) is critical for improving how we work and who we are. In this thank you for your valuable feedback sample email, we recognize and respect the time someone has spent sharing their view with us.

35. Thank you after a successful event email sample

Managing an event is stressful, so if things have run smoothly (or even if they haven't), say thanks. This post-event thank you email sample is ideal to share with staff who have made an event successful.

You can easily edit this sample thank you email after a successful event for attendees.

36. Thank you for collaboration email sample

Collaborations between colleagues, teams, departments, and even companies are critical. This thank you for collaboration email sample is a personal message sent to respect a professional collaboration.

37. Thank you for attending a virtual event sample email

Virtual events mean you won't get a chance to meet someone in person, but it's still professional to send a thank you!

This email is suitable for long lists of attendees, but be sure to personalize it with a name and some details before clicking send.

38. Thank you for the update email sample

Regular updates are essential to the smooth running of every business, so say thanks when you receive them.

We've made this thank you for the update email easy to understand, clear, and consistent.

39. Thank you for the confirmation email sample

Received confirmation all your details are present and correct? Say thanks! This thank you for the confirmation email sample is simple and brief (like this intro).

Thank you email template

We've broken down the fundamentals of the thank you email format and some pro samples. If you want the easiest way to create professional thank you emails, use this template.

Our customizable thank you template is formatted in the correct structure and layout. We've used a fill-in-the-blank format to make it as easy-as-possible.

You can edit the pre-written text to create emails that help you say thanks in style.

Thank you email template by Flowrite

The difference between writing a good and great thank you email can be as simple as Flowrite . Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages, like this:

Our browser extension and web app take care of the email format, capitalization, grammar, spelling, punctuation. In other words, you can focus on the message, and Flowrite will take care of the delivery.

Our template collection features dozens of email templates to help you write professional emails such us thank you emails. To grasp how easy and fast it's to write a professional thank you email with Flowrite, check out the example below.

Thank you note for reading

Thanks for reading this guide to thank you emails. By now, you should understand the fundamental building blocks of a great thank you email.

We encourage you to use the tips, copy and paste the examples, or tackle the template to create your thank you emails.

OK, so we've focused on the format and tone of voice; and urged professionalism, but thank you messages should always come from the heart. Use our examples, templates, and guidance to bring out your personality!

Bonus: 70 thank you phrases 

It can something be hard to write a thank you email. You can almost feel like giving up and saying: "I don't know how to say thank you." We know finding the right wording for your thank you can be challenging. 

Some thank you phrases may not fit the context, and at times it can be hard to figure out how to say thank you meaningfully, but we can help.

That's why it's good to have different thank you phrases and wordings in your toolbox. 

These 70 thank you examples will help you find the thank you phrases for thank you emails to your team, co-workers, colleagues, managers, employees, clients, fellow alumni, mentors, HR representatives, or customer service specialists.

Here are 70 thank you phrases that everyone should know.

• Thank you for your help
• Thank you for all your help
• Thank you for helping
• Thank you for helping me
• Thank you for your time
• Thank you for the time
• Thank you so much for...
• Thank you for your support
• Thank you for all you do
• Thank you for all that you do
• Thank you for everything
• Thank you for your hard work
• Thank you for your hard work and dedication
• Thank you for your time and effort
• Thank you for your service
• Thank you for considering
• Thank you for your consideration
• Thank you for your patience
• Thank you for your understanding
• Thank you for being patient
• Thank you for being accommodating
• Thank you for the kind words
• Thank you for your kind words
• Thank you for sharing
• Thank you for reaching out
• Thank you for reaching out to me
• Thank you for thinking of me
• Thank you for caring
• Thank you for your support during this difficult time
• Thank you for fixing the issue
• Thank you for applying
• Thank you for the interview
• Thank you for the warm welcome
• Thank you for your email
• Thank you for coming
• Thank you for joining us
• Thank you for attending
• Thank you for the information
• Thank you for the notice
• Thank you for the clarification email
• Thank you for the heads up
• Thank you for your attention to
• Thank you for the great news
• Thank you for the update
• Thank you for the follow-up
• Thank you for your detailed email
• Thank you for your considered reply
• Thank you for taking the time to message me
• Thank you for everything that you have done
• Thank you for your order
• Thank you for your purchase
• Thank you for your business
• Thank you for supporting my small business
• Thank you for choosing to shop with us again
• Thank you for shopping with us again!
• Thank you for your inquiry
• Thank you for your interest in our services
• Thank you for being our loyal customer
• Thank you for your loyalty
• Thank you for being a valued customer
• Thank you for being our customer
• Thanks for staying loyal to us!
• Thank you for your response
• Thank you for a quick response
• Thank you for a prompt response
• Thanks for the speedy reply
• Thank you, and have a great day
• Thank you, and have a great weekend
• Thank you, and have a great holiday

15 Thank you synonyms and alternatives – the other ways to say thank you 

There are loads of other ways to say thank you, including some drop-in alternatives to thank you that you can use in an email. 

Why wouldn't you want to say thank you? Sometimes thank you feels a little too impersonal and can feel like a cookie-cutter response. If you've said thanks before, you may want other ways to thank you in an email.

Whatever reason you're searching for how to say thank you in other ways, we can help.  

Here are 15 thank you synonyms and alternatives everyone can use:

• I appreciate your help
• I welcome your advice
• I wanted to express my gratitude
• Cheers          
• Your input is so valuable
• We wanted to say how much we value your support
• Your support is appreciated
• Much obliged
• I'm so grateful
• I owe you one
• Your support means everything
• I'm beyond grateful
• I'm indebted to you
• I wanted you to know just what you've done
• The impact you've had is incredible

These are just some of the ways you can say thank you without saying thanks. Use your imagination and inspiration to come up with some others.

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Table of Contents

Professional thank you email: what is it, and how to write a professional thank you email

25 examples of professional thank you emails, how to write a professional thank you email to your clients  , how to write a professional thank you email to partners , how to write a professional thank you email to boss, how to write a professional thank you email to colleagues, 1. how do you send an official thank you email.

• 2. How do you say thank you professionally in an email?  
• Email Outreach

How To Write A Professional Thank You Email (25 different use cases)

Last update: September 6, 2024

15 minute read time 15 minute read

By Stefan Smulders

Did you know including a simple “thank you” email in your outbound strategies can jump response rates by almost 53.5% ? 

While sending a thank you email is an expression of gratitude, it’s also a conversation re-starter. Especially for sales and marketing teams, it’s an essential strategy to maintain positive relationships with clients.

A study shows thank you emails have one of the highest open rates at 42%!

Want to learn how to write a thank you email but not sure how to stand out? Refer to the following guide based on real-time use cases and copy-pastable email examples. 

But first, let’s understand what a thank you email is all about.

When you’ve received a client referral, met a potential client at a business event, or successfully delivered a client project, regardless of the magnitude of the occasion, a thank you email is a quick way to show appreciation.

Thank you emails should be part and parcel of your business communication. 

Imagine you’re at the receiving end of thank you emails. A teammate sends you an email thanking you for your significant role in a project’s completion. It instantly lights up your day. Not only that, you’re motivated to continue pursuing the partnership and giving it your best.

Some tips on what should go into your thank you emails:

• Write a short and sweet thank you email highlighting specific details and the reason for sending the email.
• Include a personalized subject line. For example, “ Stefan, it was wonderful meeting you! ”
• Ensure you don’t send a cookie-cutter message. Add the intention behind thanking the recipient, for example, after an event, conversation, or project they were a part of.
• Write crisp text, avoid sounding salesy, and double-check for typos and grammatical errors to show professionalism. 

But wait. We know sending professional thank you emails is not this simple. So we’ve collected 25 different use cases of sending thank you emails to improve your personal connections. 

Let’s get into it.

We’ve divided the examples into four different use cases so you can jump to your preferred section and get sending winning thank you emails:

• Sending thank you emails to your clients
• Sending thank you emails to your partners
• Sending thank you emails to your boss
• Sending thank you emails to your colleagues 

Let’s go over seven different client occasions to send thank you emails and make a difference:

1. After a business event: 

You’ve just attended a business event and networked with executives and potential clients in your industry. But thanks to us humans’ memory limitations, most clients forget the important conversations they had at an event. 

So what’s the best memory refresher? Sending a personalized thank you note as an email reminding your potential clients of the incredible discussions you had with them at the event. 

A well-structured, to-the-point thank you email also helps you continue the conversation further and get to know a prospect better. 

A thank you email to a client after a business event example:

Subject line: Derek, it was lovely meeting you! Hi Derek, It was a pleasure talking to you at the SaaS Insiders event. I loved your presentation about AI and could not stop raving about it to my colleagues.  Would you like to have this conversation over a quick Zoom meeting this Friday?  Thanks again for your talk. Looking forward to meeting with you again soon. Thanks, Jack

Bonus tip: Potential clients may not always check their emails or respond to them. So, as a rule of thumb, try reaching them over other channels, too. For example, use LinkedIn to send a personalized thank you note along with an email. 

Expandi lets you send such requests at scale by tying up emails and LinkedIn and automating the whole process. 

Expandi’s Smart Sequences allows you to set up workflows based on several scenarios and outcomes. For example , if the prospect fails to respond to your first ‘thank you’ email, you can set up an automated LinkedIn message and an email to be sent after 1-2 days as a follow-up.

2. After a purchase or a transaction: 

If your client has recently purchased with your business or engaged in a transaction, send them a short thank you email as a token of appreciation. After all, they deserve one for placing their trust in your services.

Moreover, a post-purchase thank you email sets the tone for communicating transaction details, providing necessary next steps, or even offering up-selling opportunities.

Here’s an example:

Subject line: Thanks for the purchase, we’re glad to have you onboard! Hi Mary, We’re excited to have you as a part of our agency! We cannot wait to bring you incredible results and watch your business grow.  For the next steps, please sign our contract here . Please feel free to reach us if you have any questions. You can access our free resources to learn more about our processes and services.  Thanks again for trusting us! [signature]

3. On special occasions: 

Track your clients’ birthdays, anniversaries, holidays, or major milestones to send them a sweet note congratulating and thanking them for their valuable relationship. 

Your clients will love the gesture and continue supporting your efforts. 

Subject line: Warm birthday wishes! Hey John, Happy birthday! Hope your upcoming year is filled with joy and many new and existing opportunities. Want to take a moment and thank you for your sincere support and friendship over the last year. Hope we continuously collaborate and work on many more projects together.  Thank you once again for your incredible support! [signature]

4. Referrals or recommendations:

If a client has made an effort and referred you to a job or a person, a short and simple thank you note is a polite way to appreciate them. Sending a thank you email persuades them to continue referring your services to others in their network.

Subject line: Thanks for the referral, Jack! Hi Jack, Thanks for referring me to John at Company X. Just got off a sales call with them, and they had great things to say about you. I was super proud of the fact that I worked with you!  I sincerely appreciate your support and for taking the time to recommend me to your network. I’ll keep you posted on the call’s progress. Thank you, [signature]

5. Feedback or testimonials:

If clients have gone out of their way to provide feedback or a testimonial, ensure you express gratitude with a personalized email thanking them. 

This small yet significant gesture instills mutual trust, urges them to continue working with you, and makes way for more valuable feedback.

Subject line: Thank you for the testimonial Hi Carol, Cannot thank you enough for taking the time to drop in a testimonial.  Heartfully appreciate your prolonged support and hope to continue this partnership for years to come! Thanks again for trusting our services! [signature]

6. Client appreciation events: 

Did you just host a successful client appreciation event? Then consider sending the participants a thank you email for their active participation. 

Sending a thank you email post-event continues the conversion beyond an event, thus developing a healthy bond between businesses and clients. 

Subject line: Thanks for attending last night’s session! Hi Joe, Thank you for actively being a part of our community and attending the networking event yesterday! Meeting you in person and knowing you’re a football fan was a pleasure. Hoping to stay connected and continuing our prolonged collaboration.  Cheers! [siganture]

7. Successful project completion: 

If you’ve successfully brought a project to completion and delivered it to a client, you should consider sending a thank you email to them. 

Picture this: The client is already ecstatic about the project’s successful completion, and sending a thank you email may be just what they need to continue their collaboration for future projects.

Subject line: Thanks for your support in bringing Project X to completion! Hello Jane, Glad to inform the completion of Project X within the expected timeline! As always, you’ve been of great help. Your expert insights and ideas are something we’ll always look up to. We hope to continue working with you for many other future projects and bringing you incredible results! Thanks again! [signature]

Want to thank your partner(s) but have no idea how? Let’s discuss six different occasions to thank your partners for their valuable friendship and show gratitude:

1. Successful collaboration: 

If you and your partner have successfully handed off a client project or hit a shared goal, consider sending them a thank you email and making their day.

For example, highlight their personal contribution that helped the project kick-off, acknowledge the value they brought to the partnership, etc. Doing so lays the ground for hitting many more business goals. 

Subject line: We did it, Steve! Thanks for the partnership. Hey Steve, Project X is now done and dusted and all set to be kicked off. You had a major role in this, and cannot thank you enough! Your ideas and sales outreach expertise brought so much to the table that our clients loved every bit of our approach. Cannot wait to work on more projects with you and hit many more sales goals.  Thanks again, and see you soon! [signature]

2. Partnership anniversary: 

Long-term partnerships are priceless. Sending a thank you email for your partnership anniversary sets the stage for mutual respect, friendship, and trust.

In the thank you email, thank them for their continued efforts, trust, and collaboration throughout the years. Make it more interesting by reflecting on some major milestones you’ve achieved together, letting them take a walk back memory lane.

Subject line: Here’s to our incredible journey – celebrating our partnership anniversary! Hello Team X, Today marks five years since our partnership started! My team and I take this opportunity to express our heartfelt gratitude for your trust and friendship all through these years, We’ve had some major ups and downs along the way. But that didn’t stop us from achieving our goals together.  Thank you for your invaluable contribution. Without your team and leadership’s feedback and expertise, we wouldn’t have made it this far. Here’s to many more years together as partners and friends! Cheers! [signature]

3. Referrals or introductions: 

If you had a partner who referred clients or other partners to your business, don’t forget to drop them a sincere thank-you email.  

Keep them posted on the outcomes so they are proud of their decision and continue referring you to others in their network. 

Subject line: Thanks for the awesome referral! Hi Dylan, Reaching out to thank you for connecting me with Mike from Operations. I really appreciate you going out of your way and introducing me to your network. Happy to inform you that I’ve been in touch with Mike, and we’re hoping to get on a call soon. Will keep you posted on the happenings! Once again, appreciate your efforts. Let me know if I can refer you to someone too. Thanks, [signature]

4. Support during challenging times:

A helping hand during a challenging situation or period deserves utmost recognition. And if you had a partner support you during hard times, let them know what the gesture meant to you with a thank you email.

A thank you email in this situation further strengthens the bond with your partners. You can also add a thank-you gift in return for their assistance. 

Subject line: Forever grateful for your support during the pandemic Hi Mike and Team, We hope this email finds you well. We at Company X want to thank you for your unwavering support during the recent pandemic.  We will forever be grateful for the incredible, non-stop commitment and support during this challenging time. Thank you for sharing your resources with us. It helped us deliver projects on time with no client complaints. Please accept our vouchers as a token of appreciation. Thanks again for standing by us. Hoping to continue this healthy partnership for years to come. Warm regards, [signature]

5. Special occasions:

Is your partner’s birthday or a long-due vacation coming up? Did your partner company reach a major milestone? Whatever the reason may be, ensure you whip up a personalized thank you email to wish them well.

Subject line: Enjoy your well-deserved vacation, Stefan! Hi Stefan, I know a vacation is long due for you. Hope you enjoy every minute of it and make beautiful memories. Thanks for everything you did in the last quarter. We constantly hit our sales and marketing goals thanks to your awesome commitment.  Looking forward to working on many more such targets once you’re back. Until then, have fun! Thanks, [signature]

6. Partnership renewal or extension 

Expressing gratitude with a thank you email is essential when you’ve extended a partnership or contract. 

It sets the tone for future communications and shared goals. Let them know you’re excited about reaching new feats and continuing the friendship. 

Subject line: Celebrating our extended partnership Hi Mike and Team at Agency X, My team and I are super excited to continue our partnership and friendship with you all.  Thank you for instilling trust in us. We wouldn’t do it without your support and commitment.  Cannot wait to see what’s to come in the following years! Here’s to the best partners and friends Wishing us all more success and growth. Thank you and best regards, [signature]

There are many ways to thank your boss besides a promotion. We have six ways for you to express gratitude to an awesome boss:

1. Recognition or praise: 

Did your manager or a lead leave glowing performance feedback or recognize your work? You know how these points play a key role in getting a raise. 

So it only makes sense to thank them for their encouragement and immense trust in your skills.

Subject line: Thanks for the awesome feedback, Jack Dear Jack, I just reviewed your feedback and cannot thank you enough for those encouraging words. You’ve always been a huge motivator for me to perform my best at work. And no doubt, your encouragement and guidance have made a massive difference to my skills and professional growth.  Thanks again for your never-ending support! Best regards, [signature]

2. Promotion or raise: 

A promotion or a raise is a testament to your incredible skills that your boss trusts. Ensure you commend them for their faith in your contribution with a short thank you email.

Write about how you see this as an opportunity to grow as an individual and a professional. State your undying commitment to perform better and contribute to the team’s success. 

Subject line: Thanks for the promotion, Mike! Hi Mike, Writing this email to thank you for promoting me to Marketing Lead. I’m aware your feedback played a big role in my promotion. Thanks for trusting my skills and being my guiding force for the last couple of years.  I assure you I will continue doing great work in my new position and make you proud! Please let me know if there are any specific areas I must focus on in my new position. I’m excited to work with you in the new role and learn more. Thanks again! Warm regards, [signature]

3. Mentorship: 

If you’ve received helpful guidance or mentorship from your boss, a thank you email is the best way to recognize their efforts and time spent. 

Make the email more specific by adding instances where their advice has helped you the most.

Subject line: Grateful for your valuable advice, John Dear John, Thanks for your unwavering support ever since I’ve joined your team. I always look up to you for inspiration and advice. Our recent discussion on what career skills I should upskill to has been extremely helpful. Glad to inform you that I’ve already signed up for the Marketing course as suggested by you. I will keep you updated on my course completion. Grateful to have you as my boss! Thanks, [signature]

4. Opportunities for growth or learning:

Did your boss recently refer you to a training program, workshop, or conference? Such career-oriented events are a gold mine of opportunities. 

And sending a thank you email is an excellent way to express gratitude for choosing and investing in you.

Subject line: Thanks for choosing me to attend ConX, Jane! Dear Jane, I just finished attending the ConX held at Northeastern University.  And I must say, it was a great experience meeting top executives in our industry and interacting with them. And the credit goes to you for choosing me as the company’s representative. Thank you so much for the incredible opportunity and for trusting me to represent our company.  Please let me if we can discuss the conference over a call.  Thanks again for the opportunity, Jane. Hoping to talk soon. Warm wishes, [signature]

5. Support during challenging times: 

If your boss lent a helping hand during a challenging time, send a thoughtful thank-you email to make their day and acknowledge their kindness.

Include how their support has significantly impacted your personal or professional life and how you’re forever grateful for the support.  

Subject line: Thanks for your kindness, Jake. You’re the best boss!  Dear Jake, Writing this email to thank you for extending my medical leave. As you know, things have been rough, and now I’m glad to let you know I’ve fully recovered. Thanks for the empathy and kindness you’ve shown in understanding my situation. The extended leave has ensured I focus on my health and wellbeing.  I’m super glad to join work this Monday and work alongside the team.  Once again, thank you for accommodating my medical leave! Warm regards, [signature] 

6. Thank you email for leaving a job:

Leaving a job and want to appreciate your boss for the support? A thank you email can do the trick. 

Subject line: It’s been a fun ride – thanks to you, Jill Hello Jill, As you’re aware, today is my last day at the company.  Wanted to take a moment and pen this email to you for your extreme support and motivation throughout my tenure here.  You’ve provided me with some amazing opportunities over the years that helped me grow as a professional. I look forward to staying in touch with you and hope our paths cross soon. Thanks again! Best regards, [signature]

Appreciating each other in a workplace is essential to building a strong relationship and achieving goals together. We have six examples of how to write thank you email to colleagues and encourage them:

1. Help or support on a project: 

If you have a co-worker who’s helped you finish a challenging project or offered guidance in any way, make it a point to thank them in an email. 

Your co-workers will cherish your message and gladly help you with upcoming tasks. 

While writing an email, mention specific instances your colleagues worked on and the outcomes. Keep the tone friendly and positive. 

Subject line: Could not have done it without you, Alex! Hey Alex, Hope you’re having a great day! Writing this email to thank you because the client at Bank Z loved the presentation you helped me with. The entire team couldn’t take their eyes off the deck and its simplistic design.  I’m glad I reached out to you for help. I must say, your design skills are exceptional. Looking forward to working on more such projects with you soon. Feel free to let me know if you need any help! Thanks, [signature]

2. Collaboration and teamwork: 

A positive work atmosphere is a result of individuals engaging and collaborating effectively. 

So if you’re a boss or manager looking to appreciate each of your team members for their outstanding teamwork, consider sending them a sweet thank you email.

Subject line: Keep up the team spirit, Ben! Hi Ben, Writing this to thank you for making a tremendous contribution to our team. You’re a great sport and always take on challenging tasks with ease. I see the team loves learning from you and that you’re always open to help. Also, thanks for the recent project completion. You’ve shown exceptional team spirit. Hope you continue to help and collaborate with the team and grow together. Let’s talk soon! Thanks, [signature]

3. Going above and beyond:

If you have a colleague who’s gone out of their way to help you or the team in any way, consider sending them a thank you email to make their day.

Highlight their thoughtfulness in helping out and how their actions have made a huge impact.  

Subject line: Grateful for your help and dedication  Hi Mary, Hope this email finds you well. Wanted to take a minute and thank you for everything you’ve done last week for our team. Despite your busy schedule, appreciate your willingness to help my team fix the bug, leading to on-time product delivery. On behalf of my team, I thank you from the bottom of my heart for your kind gesture. Please feel free to let me know if there’s any help you may need in the future. Best regards, [signature]

4. Support during a challenging time: 

Did a kind-hearted colleague help you combat a difficult time? Then they deserve a thank you email from you.

Subject line: Thanks for lending a helping hand, Jake! Hi Jake, Thank you for always being a wonderful colleague and an aide during my challenging time. I wouldn’t have made it this far if not for you and your quick financial support. Thanks for giving me hope and understanding the situation.  I’m forever grateful to you. If you need any kind of help at work, please do not hesitate to let me know.  Thanks again for your friendship! Best regards, [signature]

5. Training or mentorship: 

Sometimes colleagues are great mentors who help you make important decisions at work or in your personal life. And it’s only fair to thank them for being extra outgoing and influencing your career growth.

Subject line: Thanks to the best mentor! Hi Alex, Wanted to take a moment and thank you for your thoughtful mentorship over the last month. You were generous enough to invest your time and effort in coaching me when I was lost in finding my fit at work. Also, appreciate your patience and knowledge. Thank you once again for being an incredible mentor, human being, and friend. I hope to make it up to you someday, hopefully soon! Thanks, [signature]

6. Celebrating achievements or milestones: 

A colleague might’ve hit a personal goal, such as a work anniversary or a much-awaited promotion. Whatever the reason may be, it calls for a thank you email to celebrate their achievements together.

Subject line: Congrats on your fifth year with us. You’ve been amazing! Hi Mark, Congratulations on your work anniversary! Cannot believe it’s been five years since you joined us. Time surely flies when you’re having fun at work. You’ve been an integral part of the team; our clients adore your work. Thank you for all your hard work and dedication.  Wishing you many more amazing years at our company and massive success. Thanks, [signature]

We hope you found the perfect example to use for writing a professional thank you email. 

A thank you email can do wonders in fostering a healthy work relationship with your bosses, clients, colleagues, or partners. Use it well, and remember to personalize it to make a better impact.

But let’s face it. Most of your clients or partners are busy and often forget to respond to emails.

In such a case, Expandi’s Smart Sequences come to your rescue.

Build and automate emails and LinkedIn messages to receive more responses for your efforts!

Learn more on Expandi.io and sign up for the 7-day free trial today . 

Follow these steps to send an official thank you email:

• Write in formal language and be precise.
• Personalize the message and add specifics.
• Write a precise and personalized subject line.
• Mention why you’re thanking them clearly.
• Check for typos or grammatical errors.

2. How do you say thank you professionally in an email?   

You can say:

• Thank you for your valuable advice.
• Thanks for being a great mentor.
• Appreciate your efforts in bringing the project to completion.
• Your guidance has helped me immensely – thank you.
• Thank you for your time.

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32 Professional Thank You Email Templates for Any Occasion

• Email Outreach
• Sep 16, 2022
• 15 min read

Brand Partnerships at Respona

There are numerous situations in which you may need to send a “thank you” email – be it after some form of interaction with a client, a job interview, a welcome email, email marketing pitch or a pay raise.

It is a simple act of expressing gratitude – however, a lot of people struggle with picking the right words for their specific situation.

In this article, we will discuss:

• The different ways to say “thank you” in an email
• The structure of a professional “thank you” email and when to send it
• Templates for 32 different use cases

But first, let’s answer a very simple question: what is a “thank you” email and why should you send them?

What is a Thank You Email?

Different ways to say thank you, when to send a thank you email, how to write a professional thank you email, thank you email templates, now over to you.

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A thank you email is exactly what it sounds like: a letter expressing gratitude as part of customer appreciation, to a colleague, partner, or your higher-ups for a certain action.

Such an action could be booking a demo with you, a job interview, a successful sale, or literally any other email campaign.

The goal of a “thank you” email is to establish and make a positive impression on your recipient.

Whatever your goal is, you will most likely benefit from showing a little bit of appreciation.

For example, thanking a prospective employer for your job interview might tip the scales in your favor a little bit.

Or, thanking a client for registering on your website might nudge them just that extra little bit towards making a purchase from you and generate a little bit of brand loyalty along the way.

Why is Sending a Thank You Email Important?

Sending a thank you email should be part of your outreach process  is important because it helps build relationships and extends collaborations further.

By sending a thank you email, you are showing the recipient that you appreciate their time and are interested in continuing to work together.

This can help improve the desired outcome of any previous meeting or conversation by fostering a stronger relationship between the two parties.

In addition, thank you emails can help to solidify business deals or agreements, as they show that both parties are committed to maintaining your collaborations.

There are countless different ways to say thank you.

However, depending on your recipient, some forms of this phrase may be more appropriate than others.

First, let’s take a look at the neutral ways to say “thank you”.

You may use these in an email to a colleague that you’re not super close with, or a link building partner, for example.

• Many thanks
• Thank you very much
• I appreciate your help
• Thank you for your help
• Thank you for your time
• Thank you for your assistance

In a more formal environment, a simple “thank you” might seem a little out of place.

Luckily, there are many ways to make a “thank you” sound a whole lot more professional.

These variations of a “thank you” will come in handy, for example, when communicating with a business partner, thanking a client, or discussing a new job offer.

• I appreciate your assistance
• Thank you for referring me to [name]
• My deepest gratitude
• Many thanks for offering me this opportunity
• I sincerely appreciate it
• Please accept my thanks
• Thank you for providing me with this career advice
• I am very grateful for your consideration
• Thank you for considering my request
• Thank you for the opportunity to meet with you
• Thank you for putting me in touch with [name]
• I appreciate your willingness to help
• I would like to thank you for [action]
• Thank you for speaking with me
• Thank you for taking the time to [action]
• I appreciate the information

There are a million other ways to say thank you in a formal way – however, the best way to make a thank you sound professional is to mention the exact action that you are grateful for.

The best time to send a thank you email is immediately after a certain interaction with your client, coworker, business partner, etc.

Notice how whenever you order something from Amazon, you get an email confirming your order and thanking you for your recent purchase?

There are countless other situations when sending a thank you email would be appropriate, or even downright necessary, such as:

• After a job interview
• Asking for a second interview
• After a networking event
• After a business lunch or dinner

After a meeting

• After a presentation
• After completing a project
• After a sales call
• After a favor
• After a purchase
• After onboarding a user to your platform

We will be looking at templates for each of these situations, as well as dozens of others further down in the article.

Thank you emails are not exactly rocket science.

They share almost everything in common with any other kind of formal email  and consist of a subject line, greeting, the body of the email, sign-off, and, of course, your signature.

Email Subject Line

You don’t need to reinvent the wheel with the subject line.

As you will notice in the templates section, all of them include some form of “thank you” in them.

It’s a thank you email, after all.

The greeting will depend on who you’re emailing.

If it’s a friend or a colleague, it can be as simple as “hello”, or “hi”.

In a more formal email, such as one to your boss or a client, you may want to choose something more reserved, such as “Good afternoon”, or “Dear [Name]”.

The body is where the actual thanking happens (even though you probably already have a “thank you” in your subject line and sign-off).

The most important part of your email’s body is personalization.

Tell the person exactly what you are thankful for and tailor it to your exact situation.

For example, if you’re a job seeker thanking a hiring manager for attending a meeting with you, mention something that you have discussed – for instance, one of the interview questions or the project that you’re in the multiple interview process for to potentially sway the hiring decision in your favor.

Another tip for writing great “thank you” letters is to not overdo it. Be sincere, don’t lie, and don’t try to put the other person on a golden pedestal.

Finally, another tip to make for a great thank you email is to include other key phrases that express gratitude, such as:

By using other key phrases other than “thank you”, you will be able to give your email a more personal touch, in addition to being descriptive about what you’re thankful for.

A very typical sign-off for a thank you email is to simply say “Thanks,” again.

Again, no need to reinvent the wheel.

Your email signature should include a few things:

• Your picture or company logo
• Your physical address
• Social handles
• A phone number, other email addresses or any additional contact information on how to reach you

A good email signature makes you look more professional and provides your recipients with additional means of contacting you.

If you don’t already have one, you should set up an email signature before sending that email.

Subject: Thank you for the meeting

Dear [Name],

Thank you so much for taking the time to meet with me today. I really appreciate it. I am excited to move forward with our project and I feel confident that we will be able to achieve great things together.

Thank you again for your time and your expertise. I look forward to working with you.

[Signature]

When a job interview is set up

Subject: Thank you for setting up my interview

Hello [Interviewer name],

Thank you for taking the time to set up my interview. I appreciate the opportunity to speak with you about the [position] position. I am looking forward to meeting with you and learning more about the job.

Attaching my cover letter to this email.

Thank you again,

[Your name]

Post Interview Email Example

Subject: Thank you for your time!

Hello [Employer],

Thank you so much for taking the time to meet with me today. I really appreciate the opportunity to learn more about the [position] role and your company culture.

I am confident that I have the skills and experience required for the job and I am very excited about the possibility of joining your team.

Thank you again for your time and consideration. I look forward to hearing from you soon.

Sincerely, [Your name]

After you got the job

Subject: Thank You!

Thank you so much for giving me the opportunity to work at [Company Name] as the [Job Title]. I am very excited to start working with you and the rest of the team. I am confident that I will be able to contribute to the success of the company and help it grow.

Thank you again for this opportunity. I look forward to working with you and getting started on this new adventure.

[Your Name]

After a job rejection

Subject: Thank You for Your Consideration

Dear [Employer],

Thank you for taking the time to consider me for the [position] position at your company. I appreciate the opportunity to have interviewed with you and your team, and I am grateful for the feedback you were able to provide.

I will continue to look for opportunities that match my skills and interests, and I hope to have the chance to meet with you again in the future. Thank you again for your time and consideration.

Thank you for your application

Subject: Thank you for your interest!

Hello [name],

Thank you for applying to [company name]! We appreciate your interest and time in applying with us.

We will be in touch with you if your qualifications meet our needs.

Thank you again, and we look forward to hearing from you.

For a job referral

Subject: Thank you for the referral!

Hello [Referrer],

Thank you so much for referring me to the [position] position at [company]! I am truly grateful for your help in getting my foot in the door. I will keep you updated on how the process goes and, fingers crossed, I will be starting my new job soon!

Again, thank you from the bottom of my heart.

After a job promotion

Subject: Thank you for the promotion

Hello [Name],

Thank you for the promotion. I am excited to take on the new responsibilities and challenges that come with this new role. I am grateful for the opportunity to contribute to the company in this new capacity.

Last day of work

Subject: Thank you!

Hello everyone,

I just wanted to say a quick thank you to everyone for making my last day at work so special. It meant a lot to me to have you all there to send me off. I’m really going to miss working with all of you, but I’m excited for the next chapter in my life.

Again, thank you so much and I hope to keep in touch.

Last day of internship

Subject: Thank You From an Intern

I wanted to say a big thank you to each and every one of you for making my internship here so memorable. I have learned so much from all of you, and I am truly grateful for your guidance and support. I will never forget the lessons I have learned here, and I look forward to applying them in my future career.

Thank you again from the bottom of my heart. I hope to keep in touch with all of you.

To boss for a personal favor

Subject: Thank you for the favor!

Dear [Boss],

Thank you so much for doing me the favor of letting me take the day off tomorrow. I really appreciate it! I’ll make sure to make it up to you.

Employee appreciation email

Subject: Thank You for Your Exceptional Performance

Dear [Employee Name],

Thank you for your exceptional performance during the past month/quarter/year. Your hard work and dedication are greatly appreciated. I am confident that your contributions will continue to be a valuable asset to our team.

Thank you again for your outstanding efforts.

To your team for their dedication

Subject: Thank you for your dedication!

Hello team,

I wanted to take a moment to say thank you for all your hard work and dedication. It is appreciated and does not go unnoticed. I am proud to be working with such a talented and driven group of people. Keep up the good work!

To a colleague for helping

Subject: Thank you for your help!

I wanted to take a moment to say thank you for your help with [project/task]. I really appreciate your expertise and assistance. Thank you for taking the time to help me out.

To a client for signing up

Subject: Thank you for signing up!

Hello [client name],

Thank you for signing up for our [program/service]. We are excited to have you on board and we are looking forward to working with you.

If you have any additional questions, please do not hesitate to contact us.

Client anniversary

Subject: Thank You for Your Continued Support!

Dear [client name],

Thank you for your continued support over the past [number] years! We appreciate your business and are looking forward to continuing to serve you in the future.

If there is anything we can do to improve your experience, please don’t hesitate to let us know.

Thank you again for being a loyal customer and we hope you have a happy anniversary!

For placing an order

Subject: Thank you for your order!

Thank you for placing your order with us! We appreciate your business and are excited to get your order shipped out to you.

If you have any questions or concerns, please do not hesitate to contact us.

Holiday thank you

Subject: Thank you for your business!

Dear [Client Name],

Thank you for your business in the past year. We truly appreciate it and are looking forward to continuing to work with you in the new year.

We wish you all the best in the coming year.

For becoming a member

Subject: Thank you for becoming a member!

Dear [Client name],

Thank you for becoming a member of our community! We are excited to have you as part of our growing group of like-minded individuals.

As a member, you will have access to exclusive content, discounts, and invitations to special events. We hope you take advantage of all that we have to offer and use this opportunity to connect with others who share your interests.

Thank you again for joining us. We look forward to getting to know you better!

For attending an event

Subject: Thank you for attending our event!

Thank you for attending our event! We appreciate your support and we hope you had a great time. We would love to hear your feedback, so please feel free to contact us.

Thank you again, and we hope to see you at our next event!

For sharing our content

Subject: Thank you for sharing my content!

I just wanted to drop a quick note to say thank you for sharing my content with your audience. I’m always grateful when people help me spread the word, and I really appreciate your support.

Thanks again,

For a referral

Thank you so much for referring [referred person] to us! We truly appreciate your confidence in our services and we’ll do our best to provide the referred person with the same high level of service that you’ve come to expect from us.

For support

Subject: Thank you for your support!

Hello [Client name],

Thank you so much for your support during this past year. We appreciate all that you have done for us and we are truly grateful. We are looking forward to continuing to work together and to provide you with the best possible service.

For feedback

Subject: Thank you for your feedback!

Hello [Client Name],

Thank you so much for taking the time to provide your feedback. We really appreciate it and will take your comments into consideration as we continue to strive to improve our services.

For visiting

Subject: Thank you for coming!

Thank you for coming to visit us! We enjoyed having you here and getting to show you around. We hope you had a good time and learned a little bit about what we do.

Thank you again for coming and we hope to see you soon.

For choosing us

Subject: Thank you for choosing us!

Thank you for choosing us as your [service] provider. We are committed to delivering the best possible service and we appreciate your business.

For booking/reservation

Subject: Thank you for booking with us!

Thank you for choosing to book with us! We are excited to have you as our guest and we look forward to providing you with an enjoyable experience.

Thank you again for your business. We appreciate your patronage.

[business name]

For making a payment

Subject: Thank you for your payment!

Thank you for your payment of [invoice amount] on [date of payment]. We appreciate your prompt payment and we look forward to continuing to work with you.

If you have any questions, please do not hesitate to contact us.

For downloading content

Subject: Thank you for downloading our content!

Thank you for downloading our [type of content]! We appreciate your interest and hope you find it useful.

If you have any questions or feedback, please don’t hesitate to contact us.

Thank you again, and best wishes,

For contacting

Subject: Thank You for Contacting Us

Thank you for reaching out to us. We appreciate your interest in our company and are happy to help answer any questions you may have. We will respond to your inquiry as soon as possible.

Thank you again for your interest, and we look forward to hearing from you soon.

Best regards,

For registering for a giveaway

Subject: Thank You for Registering!

Thank you for registering for our giveaway! We appreciate your interest and are excited to see who the lucky winner will be.

Good luck, and thanks again for registering.

For raising concerns

Subject: Thank you for your concern

Thank you for bringing your concerns to our attention. We take feedback from our clients very seriously and appreciate you taking the time to share your thoughts with us.

We will do our best to address your concerns as soon as possible and will keep you updated on our progress. Thank you again for your feedback.

So, to sum it up, in a good thank you email, you should:

• Be honestly thankful but not overdo it
• Directly mention the action that you’re thankful for
• Be professional and respectful

Feel free to use one the templates we’ve provided or make any tweaks to make them fit your personal style.

If you’re in need to send a lot of emails and it seems like a lot of work to do it manually, don’t worry.

Respona was designed for mass outreach – feel free to start your 14-day free trial  right now.

How long should a thank you email be?

A thank you email doesn’t need to be an essay praising the recipient – a few lines directly thanking them for a particular action is enough.

When should you send a thank you email?

It depends on the situation.

If your recipient is a client and you want to thank them for a purchase, you should have an automated thank you system set up that immediately messages them.

On the other hand, if you have just had a job or a phone interview, it’s best to wait a couple of hours to not seem too pushy.

What’s the best way to say thank you?

The best way is a handwritten thank you note. But, that only works in the workplace or some setting where you have physical contact with your recipient.

However, in the digital age, a personalized thank you email will do just as well.

Who should send a thank you email?

A client, your boss, your colleague, a friend, a human resource manager, or a job candidate – thank you emails are appropriate to send to pretty much anyone you have interacted with professionally.

Should you follow up on a thank you email?

There is no need to follow up on a “thank you” as the message itself is already a follow up email on your recipient’s action.

Managing brand partnerships at Respona, Vlad Orlov is a passionate writer and link builder. Having started writing articles at the age of 13, their once past-time hobby developed into a central piece of their professional life.

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Thank you letter samples: after interview, for recommendation, for scholarship, and more

On this page, you will find a few examples of thank you letters as well as tips to write your own notes, email messages and letters of thanks in a professional manner.

A thank you letter, also referred to as a letter of thanks means a letter or email in which one person expresses his or her appreciation or gratitude to another person. Most of such letters are typed in the form of formal business letters and their length is not expected to exceed one page. Less formal letters that are meant for friends, acquaintances and relatives can be handwritten.

6 tips to write effective thank you letters

• Write it promptly . Send out your thank-you letter as soon as possible after the event (for a job interview, you'd better do this within 24 hours).
• Make it personal . A standard message will be lost among other job-seekers' letters. Address your letter to one person, not just the company or organization in general, and mention details from the event, it will make your thank-you letter stand out.
• Make it short and stick to the point. Make your letter short, direct, clear and concise.
• Sound natural . Express your gratitude and make the thank-you letter sincere, heartfelt and tactful.
• Proofread it before sending . Always carefully check your spelling and grammar. Errors and typos are unprofessional, but nothing could be worse than misspelling of someone's name. Take a minute to double check the spelling of all names in the letter.
• Handwrite, hard copy or e-mail ? In general, typed (paper or email) thank you letters are recommended. Some managers, however, like hand written letters. In the tech industry, a thank-you email is appropriate. E-mails are also fine in less formal situations or if time constraints require it.

On what occasions is it appropriate to send a thank you note? Here are just a few quick examples:

• After a job interview or a business appointment
• When you receive a scholarship, gift or donation
• When you receive a recommendation
• When you establish a new contact

Tip. If your need to write a persuasive request letter , you'll find lot of useful information about the business letter format as well as tips and samples in the above-linked tutorial.

Thank you letter examples

If you have found yourself in a situation when you know that you need to send a thank you letter but cannot come up with the right words, our examples might set you on the right track.

Thank you letter after the job interview (from employee)

Dear Mr./ Ms.,

I want to thank you for taking the time to interview me yesterday for the position of [position name]. I sincerely enjoyed meeting with you and learning more about the [job name] and your Company.

After our conversation and observing the company's operations I am convinced that my [area of experience] experience fits me out more than adequately for the job, and my background and skills can take the Company to new heights of success. I believe I can make a significant contribution to the [new process or project name]. I am excited by your interest in [idea you suggested] and I also have a number of great ideas for [you have great ideas for…]. I feel confident that my experience in [your experience in …] would enable me to fill the job requirements effectively.

As you know (I neglected to mention during my interview that), my work as [previous position] at [previous working place] provided an excellent background as well as understanding of all the aspects of this kind of job. In addition to my enthusiasm, I will bring excellent qualifications, skills, assertiveness and the ability to [your ability] to this position. I am more convinced than ever that I will fit in beautifully as a member of the team and contribute my skills and talents for the benefit of your company.

Please feel free to contact me if I can provide you with any further information. I can make myself available for any further discussions of my qualifications that may be needed.

Follow up thank you letter after the interview (less formal)

Thanks for taking the time to discuss the [Position] and my experience in [area of experience] with me. I really enjoyed speaking with you yesterday.

After meeting with you I am sure that my background and skills fit your needs. Your plans for [plans of your employer for] sound exciting and I hope I can contribute to your future success. I think my background in [background in] makes me an asset to your company. I was impressed with your department's energy and positive attitude. I know I would enjoy working with you and your group.

I look forward to hearing from you concerning your hiring decision. If I may be of any assistance, feel free to email or call me again at [your phone number].

Scholarship thank you letter

Dear [Scholarship Donor],

My name is [Name] and I am honored to be one of this year's recipients of the [Scholarship name]. I would like to take this opportunity to thank you for your generosity and willingness to help me achieve my goals. Thanks to your donation, I am able to continue my education at the [College / University].

I am currently [Degree or Program] with an emphasis in [Subjects]. I plan to pursue a career in [Industry] upon graduating the [Institution].

By awarding me the [Scholarship name], you have reduced my financial burden allowing me to focus more on learning and motivating to complete my degree. Your generous contribution has also inspired me to help others reach their goals in higher education and give back to the community once I begin my career. I thank you again for your generous support that made my scholarship possible.

Thank you for recommendation (from employer)

I wanted to thank you for recommending [person you recommended] to a position of [position]. I am sure that [person] will bring along some great ideas and will be a valuable employee in our department.

Thank you for recommendation (from the person recommended)

I wanted to let you know how much I appreciate the recommendation letter you wrote for me.

I know you put a great deal of time, energy and effort into it and hope you know how much I appreciate your support as I begin this next stage in my life.

I enjoyed working with you, and I am truly thankful for the complimentary things that you said about me. As I have searched for a job in my field, your letter has opened doors and provided opportunities that will be a good start for my new career. I hope I can do the same for someone else one day.

I will keep you updated on any responses I get.

I appreciate your time and would like to call upon you again for future opportunities.

Personal thank you letter

I'm writing this note to let you know that your input and assistance contributed greatly to the success of [process or event they helped with]. I especially appreciate [what you especially appreciate].

Your expertise, the information and frank advice you have given, as well as the contacts you have shared with me have been invaluable to me during this process.

It's wonderful to have good friends like you, who are always willing to pitch in when we need you most. Even though you said it was not a problem, you still deserve to know that the favor is truly appreciated. As always, it was a pleasure working with you.

Personal thank you letter (less formal)

Email templates for thank you letters.

In case you plan to send your thank-you letters or notes by email, our Shared Email Templates can save your time enormously. Instead of typing or copy-pasting a message for each recipient, set up a template just once and reuse it whenever you want!

With the help of the built-in macros, you can quickly personalize your letters - automatically populate the To, Cc, Bcc and Subject fields, enter recipient-specific and context-specific information in predefined places, attach files, and more.

Your templates are accessible from any of your devices, whether you use Outlook for Windows, for Mac, or Outlook Online.

You may also be interested in

• How to use Outlook Copilot to draft and summarize emails
• Emojis in Outlook: how to get and use
• How to import contacts into Outlook
• How to backup Outlook emails and other items
• How to archive in Outlook automatically or manually
• How to delay email sending in Outlook

Table of contents

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35 Heartwarming Thank-You Note Examples to Show Your Appreciation

• What is a Thank-You Note? Part 1
• Why Write a Thank-You Note? Part 2
• When to Send a Thank-You Note Part 3
• Components of a Perfect Thank-You Note Part 4
• Thank-You Notes for Gifts Part 5
• Thank-you Notes for Help Given Part 6
• Birthday Thank-You Notes Part 7
• Thank-You Notes After a Job Interview Part 8
• Thank-You Notes for Hospitality Part 9
• Thank-you Notes for Wedding Presents Part 10
• Thank-You Notes for a Teacher Part 11
• Graduation Thank-You Notes Part 12
• Dinner Party or Event Thank-You Note Part 13
• Expressing Gratitude to Coworkers for Their Support Part 14
• Crafting Thank You Notes When Leaving a Job Part 15
• Writing a Thank You Note for a Group Part 16
• Common Mistakes When Writing Thank-You Notes Part 17
• Tips to Make Your Thank-You Note Stand Out Part 18

Part 1 What is a Thank-You Note?

A thank-you note is a brief handwritten or typed message expressing gratitude to someone for a particular deed or action. It serves as a courteous and thoughtful gesture, acknowledging the effort or kindness the recipient has taken, making it clear that you appreciate their gesture.

Part 2 Why Write a Thank-You Note?

Writing a thank-you note is vital because it conveys your sincere gratitude and appreciation for a person’s actions, time, or gift. People like being acknowledged and valued, and a well-crafted thank-you note can strengthen your relationship, whether it’s professional or personal.

Part 3 When to Send a Thank-You Note

There are various occasions when sending a thank-you note is appropriate:

• After receiving a gift: Whether it’s for your birthday, graduation, or any other special occasion, it’s good to let the giver know that their gift arrived safely, and you appreciate their thoughtfulness.
• After attending a dinner party or event: Thank the hosts for their warm welcome and consideration. Let them know how much you enjoyed their company and the occasion.
• After a job interview: Show your appreciation to the interviewer for giving you an opportunity, and thank them for their time and consideration. This not only leaves a good impression, but it also might give you a competitive edge over other candidates. Related: How to Write a Perfect Thank You Email After an Interview
• After receiving assistance or support: If someone has gone out of their way to help or support you, a thank-you note is a great way to express your gratitude and acknowledge their effort.

To sum it up, any situation where you feel grateful or want to show appreciation is a perfect time to write a thank-you note. Try to send it as soon as possible – ideally within a week of the event or receiving the gift. This demonstrates your promptness and attentiveness to the kind deeds done on your behalf.

Part 4 Components of a Perfect Thank-You Note

When you’re writing a thank-you note, there are a few important components to keep in mind:

• Make sure to include a heartfelt greeting . Address the recipient warmly, using their title and last name if it’s a formal situation or their first name if it’s more casual.
• The expression of gratitude comes next. Start by thanking the person for the specific gift, opportunity, or gesture that they’ve given you. Be specific and genuine in your appreciation. For example: “Thank you for the beautiful scarf you gave me for my birthday. The colors are perfect, and I’ve received so many compliments when wearing it!”
• After expressing your gratitude, include a personal touch . Share a brief update about how their gesture benefited you, how you’re using the gift, or how it made you feel. This helps to create a connection with the recipient and shows them the impact of their generosity.
• The final component of a thank-you note is the closing . Choose an appropriate sign-off, such as “Warm regards,” “Sincerely,” or “Best wishes,” and include your signature or name clearly. If the thank-you note was written by hand, this can be especially meaningful to the recipient.

Part 5 Thank-You Notes for Gifts

When you receive a thoughtful gift, express your gratitude with a sincere thank-you note. Keep it simple by mentioning the specific gift and how it made you feel:

Dear [Name], Thank you so much for the lovely [gift]. I appreciate your thoughtfulness and kindness. The [gift] is truly wonderful, and I cannot wait to [use/display/wear] it. With warm regards, [Your Name] Example 2: Dear [Name], I wanted to thank you for the gift card to my favorite coffee shop. On busy mornings, it’s the little things like a nice cup of coffee that get me going. This gift card is so thoughtful and will be put to good use fueling many more early starts to my day. Thank you for your generosity. Sincerely, [Your Name] Example 3: Dear [Name], Thank you for the beautiful flower bouquet. The bright colors and sweet scents have lifted my spirits this week. Flowers are a reminder of nature’s beauty and a gift that keeps on giving as they continue blooming on my kitchen table. I appreciate you taking the time to brighten my home. Gratefully, [Your Name] Example 4: Dear [Name], I absolutely love the hand-knit blanket you made for my baby shower! It is so soft and the colors you chose are a perfect match for the nursery. I feel so fortunate to have a friend like you who put so much time and effort into creating such a beautiful, thoughtful gift. Thank you so much! Warmly, [Your Name] Part 6 Thank-you Notes for Help Given   When someone helps you out by providing their time, skills or assistance, express your gratitude with a thank-you note. Mention specifically what help they provided and how much it meant to you: Example 1: Dear [Name], Thank you so much for taking the time to [help with/fix/lend a hand with]. I really appreciate you using your [skill/talent/expertise] to [describe help provided]. It was such a big help and really made a difference for me. I’m grateful for your willingness to [help verb] and the support you provided. Thank you again for your kindness. It is greatly appreciated. Sincerely, [Your Name] Example 2: Dear [Name], Thank you for helping me move over the weekend. Lugging all those boxes would have taken me all day alone, but with your strong back and good humor it went so smoothly. I’m grateful for your time and effort to help make the move less stressful. Example 3: Dear [Name], Thank you for taking the time to fix my car last week. I know nothing about engines but your knowledge and skills really saved me a hassle. Now I can get to work without any trouble. I appreciate you squeezing me into your schedule to lend a hand. Part 7 Birthday Thank-You Notes If you received gifts or kind wishes for your birthday, it’s polite to send thank-you notes acknowledging each person’s thoughtfulness.   Example 1: Dear [Name], Thank you so much for the beautiful scarf you sent for my birthday. The soft blue color is one of my favorites. I appreciate you remembering my special day and will wear this scarf often as the weather gets cooler. You are always so generous. Love, [Your Name] Example 2: Dear Friends, I wanted to thank you for the gift card to my favorite bookstore. Having new reading material will make my commute so much more enjoyable. I also appreciated your birthday text – it was so nice to feel celebrated even from afar. Thanks for always being so supportive. Talk soon, [Your Name] Example 3: Dear [Name], Thank you for the delicious birthday cake! It was the perfect sweet treat to enjoy on my special day. I’m also grateful for the heartfelt card – your words of encouragement really meant a lot. I hope you have a wonderful year. Hugs, [Your Name]

Part 8 Thank-You Notes After a Job Interview

After a job interview, it’s wise to send a thank-you note to your interviewer. This note should be concise, professional, and express your enthusiasm for the position. It’s also a great way to reinforce your strengths as a candidate. Related: How to Write a Perfect Thank You Email After an Interview

Dear [Interviewer’s Name], Thank you for giving me the opportunity to discuss the [position name] at [company name]. I enjoyed our conversation, and I believe my [skills, experience] make me a strong fit for this role. I am eager to contribute to your team and learn from your expertise. I look forward to hearing from you soon. Sincerely, [Your Name] Example 2: Dear [Interviewer’s Name], Thank you for the opportunity to interview for the marketing coordinator position at X Company yesterday. My conversation with you and your team not only confirmed my interest in the role but also gave me valuable insights into the company’s culture and the amazing projects I could potentially be involved in. I am excited about the prospect of joining your team and contributing to the growth of X Company. I appreciate your time, and I look forward to the next steps in the hiring process. Best regards, [Your Name]

Part 9 Thank-You Notes for Hospitality

It’s always pleasant to show appreciation for someone’s hospitality after visiting their home or attending an event they’ve hosted. Your message should include mention of the specific occasion and a genuine, heartfelt compliment about their hosting skills:

Dear [Host’s Name], Thank you for inviting me to your [event or gathering]. I had a fantastic time and truly enjoyed your company. Your warmth and attentiveness made me feel right at home. I’m grateful for your kindness and hospitality. Best wishes, [Your Name] Example 2: Dear [Name], Thank you so much for your warm hospitality this weekend. Your home was the perfect place to relax and spend time with friends. I really appreciated you opening your home to us. The meals you cooked were delicious and I’m still raving about your famous lasagna recipe! Thanks for a memorable weekend. Sincerely, [Your Name] Example 3: Dear [Name], I had such a lovely time celebrating your birthday at your house. Thank you for inviting me to join in the fun. I always feel so welcome in your home. The cake you baked was out of this world – you’ll have to share the recipe! Thanks for your kindness and for including me in your special day. Gratefully, [Your Name] Part 10 Thank-you Notes for Wedding Presents Mention the gift and that it was for your wedding Express how much you and your partner will enjoy/use the gift Thank them for sharing in your special day Personalize based on who gave the gift Example 1: Dear [Name], Thank you so much for the beautiful set of dinner plates. John and I love the elegant floral pattern and will use them for all of our dinner parties. We appreciate your generosity and thoughtfulness in celebrating our marriage. It means so much to have your support. Love, [Your Name] Example 2: [Name] and [Name], Thank you for the cozy blanket and your heartfelt card. As we start our new life together in our home, we will think of your warmth and love every time we snuggle under this blanket on the couch. Thank you for being with us in spirit on our special day. All our love, [Name] and [Name] Example 3: [Name] and [Name], We are still raving about the gorgeous picture frames you gifted us. The photos of our wedding day look perfect in them and will remind us forever of that amazing celebration with our closest friends and family. Thank you for being part of making our day so memorable. Hugs, [Your Name]

Part 11 Thank-You Notes for a Teacher

Teachers play a crucial role in our lives, so sending them a thank-you note is a kind gesture to acknowledge their hard work and dedication. Focus on the impact they’ve had on your life and express how grateful you are for their guidance.

Dear [Teacher’s Name], I wanted to take a moment to thank you for your dedication and hard work this [semester/year]. Your passion for [subject] has truly inspired me, and I’ve learned so much from your guidance. I appreciate your patience and commitment to helping me succeed. Gratefully, [Your Name] Example 2: Dear [Teacher’s Name], I wanted to say a big thank you as we finish up the semester. Your classes have been amazing. You make [subject] exciting, and I’ve enjoyed every lesson. You have a great way of making tough topics clear and easy to understand. I’m especially thankful for the time you spent helping me with [specific example, e.g., “the difficult equations in algebra”]. It really made a difference. Thanks for all the effort you put into teaching and for caring about our success. I’ve learned so much from you and I just wanted to let you know how much I appreciate it. Best, [Your Name] Part 12 Graduation Thank-You Notes Mention which degree/program you graduated from Thank them for their congratulations and support during your studies Express how much their encouragement meant to you Share your future plans or appreciation for their role in your achievement Example 1: Dear [Name] and [Name], Thank you so much for your congratulatory card and gift after I graduated with my Bachelor’s degree. Your belief in me helped motivate me to push through many late nights studying. I’m grateful for your support these past four years. Next steps are to focus on getting a job in my field – I hope I can make you both proud! Love, [Your Name] Example 2:   Dear [Name], I wanted to send a note thanking you for your generous graduation gift. The new computer will be perfect for my online graduate program this fall. I appreciate your investment in my future – it means so much to have your support as I continue my education. Thank you! [Your Name] Part 13 Dinner Party or Event Thank-You Note If you were invited to a dinner party, gathering, or other social event at someone’s home, send a thank-you note expressing your appreciation. Mention specifics about the event and your enjoyment: Thank them for their hospitality and hosting the event Compliment the food, decor, entertainment, etc. Share something you enjoyed or found interesting Convey how much you appreciated the invitation Example 1: Dear [Name], Thank you so much for inviting us over for your birthday barbecue last weekend. The pulled pork sandwiches were delicious and the yard looked beautiful decorated for the party. Bill and I had such a lovely time chatting with everyone. Thank you for your warm hospitality – it was so nice to celebrate your special day with friends. All the best, [Your Name] Example 2: [Name] and [Name], We wanted to thank you again for opening your home for our book club meeting. The homemade cookies and tea were just what we needed to fuel our literature discussion! I found the novel we read very thought-provoking. Thank you for hosting and for the engaging conversation. Thanks, [Your Name] Example 3: Dear [Name], I’m still raving about your Fourth of July backyard bash. The fireworks show was spectacular and the potluck dishes were mouthwatering. Most of all, I appreciated getting to catch up with neighbors. Thank you for your kindness in putting together such a fun community event – it was great to celebrate with everyone. All the best, [Your Name] Part 14 Expressing Gratitude to Coworkers for Their Support Expressing gratitude to coworkers can be done through a concise, yet heartfelt thank you note. Mention the specific support you received and how it impacted your work or project positively. You could also highlight how their expertise or collaboration made a difference. Be genuine and considerate; letting them know that you appreciate their assistance and look forward to maintaining a collaborative relationship. Example 1: Dear [Name], I wanted to thank you for all your help with the Johnson project last week. Your knowledge of the client’s needs and willingness to brainstorm solutions with me was extremely valuable. I really appreciated you taking the time to walk through the proposal with me. It put me at ease to have your expertise as a sounding board. Thank you for going above and beyond – it means a lot. Sincerely, [Your Name] Example 2: To the Marketing Team, I can’t thank you all enough for your hard work prepping for the client presentation on short notice. Everyone jumped in with enthusiasm and brilliant ideas. The final product truly reflected our collaborative efforts. I’m grateful for such a supportive team who went above and beyond to help me out in a pinch. It is a pleasure working with such talented individuals. Thank you! [Your Name] Example 3: [Name], I am writing to express my sincere gratitude for your assistance facilitating the new hire orientations. Your organization and ability to make everyone feel welcomed did not go unnoticed. I appreciate you volunteering your time to ensure the new teammates had a positive onboarding experience. It is colleagues like you that make our department such a great place to work. Thank you, [Your Name] Part 15 Crafting Thank You Notes When Leaving a Job When leaving a job, it is crucial to express gratitude towards colleagues and supervisors. Begin by expressing your appreciation for the opportunities and experiences you’ve gained at the company. Mention your personal growth and professional development, and highlight the positive impact that your colleagues and supervisors have had on your career journey. Keep the note positive and sincere, leaving behind good will and memories. Example 1: To the Team, Thank you all for an incredible three years on the team. I’ve appreciated your collaboration, creativity, and friendship every step of the way. This role has allowed me to build skills I never knew I had with the help of such talented colleagues. Each of you has contributed to my growth in your own way. I’m excited to take everything I’ve learned and apply it to my next challenge. Thank you for making this such a rewarding experience. Sincerely, [Your Name] Example 2: To My Amazing Team, Thank you for three incredible years of partnership, problem-solving, and fun along the way. I’ve valued your expertise, creativity, and friendship more than you know. This role has given me so many opportunities to learn from the best in the business. While I’m excited for what’s ahead, I’ll miss our daily collaboration and celebrations of successes big and small. Thank you for your support – it has been a true privilege working alongside such talented individuals. With gratitude, [Your Name] Example 3: Dear Colleagues, I want to express my deepest appreciation for the meaningful work we’ve accomplished together over the past five years. From tackling complex challenges to cheering each other on through successes and setbacks, you’ve made this a truly rewarding experience. Thank you for your guidance, patience, and collaboration – it has been instrumental in both my professional and personal growth. I will look back fondly on my time with such an amazing team. Sincerely, [Your Name] Example 4: Dear [Name], I wanted to thank you for your mentorship and support over the past two years. Working under your leadership has helped me develop both professionally and personally. You challenged me to grow outside my comfort zone and took the time to provide guidance and feedback along the way. I’m leaving this role feeling prepared for what’s ahead thanks to all I’ve learned from you. I’m grateful for the opportunities you invested in me. Wishing you and the team all the best. Sincerely, [Your Name] Example 5: Dear Friends and Colleagues, I wanted to take a moment to express my sincere gratitude for the support and encouragement you’ve all provided during my time here. From brainstorming solutions to new projects to commiserating over tough deadlines, your camaraderie has made this such an enjoyable experience. Thank you for welcoming me into this collaborative team environment and helping me grow into my role. I’ve appreciated learning from each of your diverse experiences and perspectives. Wishing you all the best as I start a new chapter. Fondly, [Your Name] Example 6: [Name], I wanted to express my sincere gratitude for your mentorship and support during my time here. You took a chance on me early in my career and invested in helping me progress. I’m grateful for the opportunities you provided that allowed me to develop my skills. Leaving this role, I feel prepared to take on new challenges thanks to all that I’ve learned from you. Thank you for your leadership and guidance. Sincerely, [Your Name] Part 16 Writing a Thank You Note for a Group Writing a thank you note to a group requires expressing appreciation to all members collectively. Address the group as a whole, then mention the specific assistance, support, or accomplishment that your gratitude is centered around. You can briefly highlight individual contributions if applicable while maintaining the overall team focus. Signing off with a warm sentiment can help convey your appreciation for the group’s collective effort. Example 1: Dear [Group Name], I want to thank the entire team for your help with [project/event]. From [person] spearheading the project to [person] providing invaluable support, each person played an integral role in making it a success. I am grateful for the team’s collaboration, hard work, and dedication that allowed us to [outcome]. It was greatly appreciated. Thank you again for your collective efforts. It is much appreciated. Sincerely, [Your Name] Example 2: To the [Group/Committee Name], I wanted to send a note expressing my sincere gratitude to all of you for your work on [project/initiative]. From [person’s] leadership to the many contributions made by each member, your collaboration and efforts have helped [outcome]. I am thankful for the time and talents each of you brought to accomplish our goal. Thank you for your teamwork – it is truly appreciated. Thank you, [Your Name]   Example 3: Dear [Group Name], I wanted to take a moment to thank each and every one of you for your part in [event/project]. From [person’s] efforts as [role] to [person’s] assistance with [task], your combined efforts made it a success. I am grateful for the teamwork and commitment shown by the group. It was greatly appreciated and will have a lasting impact. Thank you for all you do. Sincerely, [Your Name]

Part 17 Common Mistakes When Writing Thank-You Notes

Being overly generic in thank-you notes can make the message seem insincere. Be specific and personalize your appreciation by mentioning details that show you truly value the gesture or gift. For example, instead of just saying “Thank you for the gift,” try something like, “Thank you for the lovely teapot set—it’s perfect for our weekend brunches!”

• Typos and grammatical errors can leave a negative impression. Take the time to proofread your message and ensure the recipient’s name is spelled correctly. Though minor errors might be forgiven in everyday conversations, thank-you notes ought to reflect care and attention to detail.
• Neglecting the format is another common mistake in thank-you notes. Though the text itself can be more casual, you should still follow the basic structure of a letter: a greeting, the body in which you express your gratitude, and a closing. A well-organized message is more pleasing to the receiver and reflects a more thought-out gesture.
• Be mindful of timing when sending your thank-you note. Ideally, it should be sent as soon as possible, preferably within a week of receiving the gift or attending the event. Delaying your message too long can make the gesture seem like an afterthought.
• Remember to consider the medium in which your thank-you note is sent. While electronic messages are faster and more convenient, a handwritten card can carry more sentiment and show extra effort. Think about what would be most appropriate for the particular situation and recipient.
• Avoid focusing on material value rather than the intention behind a gift or gesture. It’s unbecoming to mention specific amounts in a thank-you note for monetary gifts or emphasize the cost of an item. Instead, express appreciation for the thoughtfulness and generosity behind the gesture.

Part 18 Tips to Make Your Thank-You Note Stand Out

To make your thank-you note truly stand out, consider these tips while crafting your message:

• Personalize the message : Start by addressing the recipient by their name, this makes your note feel more genuine and heartfelt. Using a generic greeting like ‘Dear Sir/Madam’ might make your message seem impersonal.
• Express your gratitude : Clearly state what you are grateful for and why. This can include a thoughtful gesture, a favor someone has done for you, or a gift. Be specific about the details, as they help the recipient better understand your appreciation.
• Share the impact : Explain how their actions or gift made a difference in your life. The more you can show the recipient the positive impact they’ve created, the more they’ll feel appreciated.
• Be genuine : Be sincere in your tone and avoid using overly fancy words or phrases. Keep the language simple and heartfelt to make the thank-you note sound genuine.
• Timeliness is key : Send your thank-you note as soon as possible. This shows the recipient that their kindness is important to you and fresh in your memory.
• Use an appropriate closing : Sign off your note with a warm and friendly closing, like ‘Warm regards’ or ‘Sincerely.’ This adds a personal touch to your message.
• Handwritten vs. digital : While a handwritten note can make a stronger impression, emailing a thank-you is also acceptable, especially in professional settings or when distance is a factor. Choose the method that best suits the situation.

Frequently Asked Questions

What are some tips for writing thank you notes in different situations.

When writing thank you notes, consider the context of the situation. For casual situations or friendships, a simple message with a personal touch will feel genuine. For professional or more formal occasions, use a more structured approach from opening to closing. Always be specific about the reason for your gratitude and mention the help, support, or gift you received. Personalize it by using the recipient’s name and make it yourself by using a little humor or a relevant anecdote.

What’s a proper way to thank someone for a gift?

Acknowledge the thoughtfulness and care that went into selecting the gift and make sure to mention the gift itself. Explain how the gift holds value for you – whether it is useful, meaningful, or something you wanted. Express your appreciation for their thoughtfulness and share how the gift has added joy or made a positive impact in your life. Keeping the note heartfelt and sincere will make your gratitude most meaningful.

What makes a thank you note both friendly and professional?

Striking a balance between friendly and professional can be achieved by utilizing the right tone, being concise yet personal, and using appropriate language. Focus on appreciation, expressing gratitude for the help or support received in a genuine manner. Keep it concise, and make sure your note is free from jargon, informal slang, or overly casual language. Be considerate of the recipient’s time and maintain a warm, polite, and respectful tone throughout.

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The Post-Internship Thank You Note That’ll Boost Your Network (and Your Job Prospects)

As an intern looking to make your mark in the world, there are two big things going through your head at any point in time. The first is that you want to do a good job over the course of your however-month-long internship . And the second is that you want to do a good enough job to grow your professional network and job prospects. If you really loved the company, you might even be hoping you’ll have the chance to come back and work there full time later on.

SEARCH OPEN JOBS ON THE MUSE! See who’s hiring here , and you can even filter your search by benefits, company size, remote opportunities, and more. Then, sign up for our newsletter and we’ll deliver advice on landing the job right to you.

I speak from experience—as a college senior, I was able to turn an editorial internship into a full-time role I loved by the time I graduated (of course, it came after getting rejected and following up with the hiring manager, but that’s a story for another day).

And if there’s one lesson I’ve learned from that time in my life, as well as all the times I’ve managed interns over the course of my career, it’s that the little things go a long way in helping you stand out—including sending a post-internship thank you letter to your supervisor (and some other people, too).

Why Should You Send a Thank You Letter After an Internship?

I guess you could ask the same question about any kind of thank you note. Why would you send one after an interview ? After an informational interview ? Even after getting promoted ?

Well, it’s polite. It shows respect for the person’s time, tutelage, and resources, and acknowledges that you’re one of the lucky few who got the opportunity—and don’t take that lightly.

But it’s also memorable. It’s all too easy for someone to walk out through the office doors and never be thought of again. Just as job candidates or networking dates come and go in the blink of an eye, so do interns. When you put yourself in front of your supervisor and peers one last time in a professional, compelling manner, you force them to remember you—often for months or years to come, and hopefully when important career opportunities pop up.

Worst-case scenario, if every other intern sends a thank you note, at least you won’t look silly having missed the boat. And best-case scenario, if they don’t send one, you’ll stand out in an excellent way.

Tips for Writing a Post-Internship Thank You Letter

Staring helplessly at your computer trying to decide what to write? Here’s how you can go about tackling this task.

Pick Your Medium

This is the fun part! Decide how you want to send your note. If you think it’s appropriate or want to make it super personalized, go for a handwritten card (you can hand it to them in person, leave it on their desk, or mail it afterward). If that’s not possible or you feel uncomfortable doing so, shoot them a nice email—that’s perfectly acceptable, too. This is always a good choice if you work remotely and want them to get your thanks quickly and easily.

But you can’t go wrong either way. It’s all about feeling out the situation and what your boss or supervisor might appreciate.

Actually Say “Thank You”

I hate to have to say this, but yes, your note should say “thank you” somewhere in it—ideally in the first sentence of your letter and in the subject line of your email.

For example, you can start with: Thank you so much for the opportunity to work on the [team] this summer.

Or: It’s been a pleasure working with you these past [X weeks/months]. I wanted to thank you for all you’ve done for me…

Get Specific

After giving thanks, dive into some specific details of your experience that you’re thankful for. What was your favorite moment working with the team? What projects were you proud to be a part of? What was some advice or guidance your supervisor or colleague gave you that really resonated with you or helped you grow?

Here’s what that could look like: I’m so grateful for all the feedback you provided on my articles and patience you had as I learned more about content creation. I know I’ve become a stronger writer and editor thanks to you.

Another example: It’s been so enjoyable to watch the recruiting process in action and help streamline how you onboard new hires. I look forward to taking what I’ve learned with me into my job search and applying these strategies to future HR roles I take on.

Let Them Know You’d Like to Keep in Touch

Next, make it clear you’d love to stay connected by providing your personal contact information either in the body of your note or in your signature (hopefully they’ll do the same!). An email address works great. If it seems relevant, you can also add your phone number or social media.

Use this opportunity to also express an interest in a full-time position down the road, if that’s something you’re looking for. You definitely don’t want to explicitly ask for a job, but you’ll want to reiterate how much you’ve enjoyed your experience and that you’d be excited to come on board as a permanent employee.

It could look like this: I’d love to stay in touch as I finish up my senior year. This team has been absolutely wonderful to work with, and if your company is looking to hire some more talent next year I’d be thrilled to apply. You can reach me at [email address].

Pro tip: Copy your personal email address on your thank you note if you’re sending it from a professional address. This makes it retrievable even after you’ve left (should you want to revisit your conversation), and immediately gives the receiver your contact information.

Make it Fun (if Possible)

If you and your colleagues got along swimmingly over the course of your internship, it’s always nice to add some flair and humor to your note—just for that extra bit of personalization.

For example, you might say: I’ll miss all our weekly team lunches—especially Taco Tuesdays. I hope the next time I’m in town we can bring them back one more time!

Or: In addition to being an incredible supervisor, thank you for all the amazing GIFs you sent my way. They truly made my inbox better, and I now feel ready to take on the working world with the skills to pick the perfect GIF for any meeting.

Templates for Writing a Post-Internship Thank You Letter

I’ll make it super easy for you to write your internship thank you note with these handy-dandy templates—tailored to the person you’d send them to.

To Your Direct Supervisor

Thank you so much for the opportunity to be your [internship title]. I can confidently say I wouldn’t have grown and learned as much as I have these past [X weeks/months] without your [constant feedback/support/guidance/mentorship]. I’m so grateful for [advice or experience they gave you], and especially enjoyed [project or opportunity you liked].

As a result of this experience, I’m more excited than ever to pursue a career in [field] and feel well-equipped to take on [role or responsibility you’d like to take on].

I’d love to stay in touch as I [finish up school/make my career change/some other transition you’re in]. You can reach me at [email address] or [phone number]. And if there are any openings in your department down the road, I hope you’ll let me know so I can apply.

Thanks again for this incredible internship, and I wish you and the [team] all the best.

Warmly, [Your Name]

Thank you so much for the opportunity to be your production assistant. I can confidently say I wouldn’t have grown as much as I have these past six months without your detailed feedback and unwavering support. I’m so grateful for the opportunity I had to shadow you on set and see video production in action, and especially enjoyed filming the shampoo commercial—I can’t wait to see all our hard work pay off when it airs!

As a result of this experience, I’m more excited than ever to pursue a career in film production.

I’d love to stay in touch as I maneuver my career change. You can reach me at [email protected]. And if there are any openings in your department down the road, I hope you’ll let me know so I can apply.

I wish you and the ProductionWorks team all the best!

Warmly, Tammy

To Anyone Else on Your Team

On the last day of my internship, I wanted to thank you for being a wonderful [teammate/mentor] and support network. I’ve really enjoyed [experience you had together], and can’t wait to take [knowledge you gained from them] with me to my next role. I’ll especially miss [some memorable experience you had together].

While I won’t be in the office anymore, I’d love to stay in touch and possibly meet up for coffee the next time I’m in the area. My personal email is [email address].

Wishing you and the [team] the best of luck!

Thanks again, [Your Name]

As I wrap up my summer internship, I wanted to thank you for being a wonderful teammate these past eight weeks. I’ve really enjoyed building our consumer offering with you, and can’t wait to take the skills and best practices I’ve developed along the way with me to my next role. I’ll especially miss our Monday brainstorming sessions—they made coming into work after a weekend that much more enjoyable!

While I won’t be coming into the office anymore, I’d love to stay in touch and possibly meet up for drinks the next time I’m in town. My personal email is [email protected].

Wishing you and the rest of the engineering team the best of luck!

Thanks again, Jerry

To Anyone Else You Met/Interacted/Had Coffee With

As you may or may not know, today is the last day of my internship, and I just wanted to say thank you for being an amazing [friend/mentor/peer/colleague] these past [X weeks/months]. While I’m certainly sad to be leaving, I’m grateful I had the opportunity to [work on project you worked on together/go on the coffee date you went on and what you got out of it].

I’d love to keep in touch as I [finish up school/make my career change/some other transition you’re in] and hear about all that you’re up to—my email is [email address] and my phone number is [phone number].

I look forward to our paths crossing again!

All the best, [Your Name]

Hi Tabitha,

As you may have heard, today is the last day of my internship, and I just wanted to say thank you for being such a great colleague to work with these past three months. While I’m sad to be heading off, I’m grateful I had the chance to grab lunch with you several times over the course of my time here. Those lunches really helped me get a better sense of what it’s like to be an accountant and refine my future career goals. Plus, they introduced me to some of my new favorite food spots!

I’d love to keep in touch and possibly meet up for one more lunch as I finish up school and head out into the real world (scary!)—my personal email is [email protected] and my phone number is 343-434-3434.

All the best, Jon

There you have it: The perfect foundation for leaving an internship with your reputation and job prospects in great shape.

The next step? Follow up and actually keep in touch! If you see something that makes you think of your old colleagues, shoot them a note. If you notice they got promoted or changed jobs, send them a “congrats!” on social media. And when you eventually see the role of your dreams available at the company, leverage your supervisor and peers to get a referral . This thank you note in their archives is sure to be a reminder of how great you are—and can help you get a stellar recommendation.

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Thank You to Team Members Examples

Email and Note Examples to Say Thanks to a Team

• What to Include in Your Note

Personalize Your Thank-You Notes

Team thank-you note and email examples, how to send your note or letter, more thank-you letter examples.

Theresa Chiechi / The Balance 

Do you value the efforts of a team and want to encourage and congratulate the members? What's the best way to thank your team for a job well done?

Sending thank-you letters is an effective way to raise team morale and encourage strong and consistent ownership of new and continuing projects. Especially when your company doesn’t have the resources to award raises or promotions for excellent performance, the formal extension of a simple “thank you” note of sincere praise and gratitude can do wonders in heightening a team member’s confidence and level of job satisfaction.

Happy employees who feel noticed and appreciated are generally also more productive, and this helps contribute to a positive company culture.

It's quick and easy to send an email thank-you note, and the recipient will appreciate you taking the time to write.

Review examples of thank-you emails and notes for team members, tips for what to write, and the best way to send your message.

What to Include in Your Thank-You Note

When you're writing a thank-you note, be specific about the project, and each individual’s contribution. Especially if the employees aren’t direct reports, mention what made them stand out, and be sure to copy their supervisor as well. 

Offer encouragement for continued hard work, and your belief in their ability to continue to succeed in the future. Express your appreciation and faith in their talents.

In your note to the supervisor, you should praise by name any individuals on the project who impressed you, as well as your appreciation for his or her management of the overall team.

You should modify these notes to fit the specific project, task, and team composition. Be sure to provide descriptions of the specific contributions you are most impressed by—doing so provides valuable feedback about his or her work performance to an employee. It also inspires them to own and take pride in the particular skills and actions that have contributed to solid project outcomes.

Sending personal notes to each individual is the ideal strategy, as well as a general note of thanks to the overall team.

Use the following thank-you notes as a starting point for your own correspondence. There are samples for a team member who is working hard, a team member who is doing a great job, and a thank you for a team leader.

Sample Thank-You Letter for Team Member Doing Hard Work

Subject: Thank You for Your Hard Work

Dear Malcolm,

I really appreciate the effort you have put into your team's current project. Our deadlines for this project have been challenging yet critical.

I know you have been putting in a lot of extra time, above and beyond the call of duty, and this has truly helped to ensure that we meet our benchmarks in a timely fashion. I'm so happy to see your hard work resulting in such success!

You are doing a great job contributing your talents and skills to the team. I'm looking forward to seeing the direction in which you are going to take your upcoming projects.

Sample Thank-You Letter for Team Member for a Great Job

Subject:  Thank You for a Great Job

Dear Mackenzie,

I wanted to drop you a note to express my personal gratitude for the effort and extra time you put into the [insert name of] assignment.

There were several points where your excellent problem-solving skills and creativity allowed us to swiftly resolve issues that might have easily escalated into roadblocks. You have done wonderful work in contributing your talents and skills to the project. I'm looking forward to seeing what you can achieve in the future.

Sample Thank-You Letter for a Team Leader

Subject:  Thank You

Dear Malia,

I really appreciate the effort you have put into leading your team's current project. I know you have been putting in a lot of extra time, and you are truly inspiring and getting the most out of the skills and talents of your team members. A number of them have expressed to me their gratitude for the one-on-one guidance and support you’ve provided them, particularly as deadlines loom.

I’ve been analyzing your project’s benchmarks, and it’s clear your great work is paying off in tangible results. I'm so happy to see your leadership yielding such success!

You’ve really proven your mettle as a very talented team leader, and I'm looking forward to seeing the direction in which you are going to take your upcoming projects.

You can send the notes via email or as a card or letter. If the person or team members you are congratulating are not your direct reports, be sure to copy the team's or individual's supervisor as well so that the recipient knows that their good work is being noticed by management.

Review more thank-you letters, notes, and email examples for a variety of professional and personal circumstances.

Key Takeaways

• Sending a thank-you note is an effective way to raise team morale and acknowledge an employee's extra effort.
• It's easy to send an email thank-you note, and the recipient will appreciate you taking the time to write.
• Be specific and mention how the team member has helped. Also, thank them for their contributions to the team.

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Thank You Letters

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When you know a firm contacted one of your references, you should thank the individual in person or by letter. In your letter, you should show appreciation for the assistance and describe the job you received.

University Placement Service personnel who have been especially helpful or individuals who may have notified you of job openings would be pleased to receive an appreciative note from you once you obtain a job.

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How to write a thank-you note.

Since the dawn of time, people have struggled with the right way to say thank you. From prehistoric grunts around a campfire ( Urrrp…good meat ) all the way to present-day postings on Facebook ( Shout out to my peeps! ), we’ve come up with lots of easy ways to say thanks. Phone calls, emails, text messages—they all get the job done. But a handwritten thank-you note says more: It tells our friends and family that we went out of our way to sit down and write just to them , because they’re worth it . And if that’s not an improvement over the campfire grunt, what is?

The hardest part of writing a thank-you note, for many, is just starting it. How do I begin? Does it sound forced? Can I say enough to fill the page? To help you face your fears, use this simple thank-you letter template: Who , What and When .

Inspired? Create and share by tagging @hallmarkstores .

Make a list of everyone you need to thank. If your thank-yous are the result of a party in your honor, write down the names of those who sent or brought a gift, whether it came by mail, email, carrier pigeon or in person. Then add in the friends who did  anything to help out with the get-together—planning, decorating, running errands and so on.

WHAT  

Here’s the basic template for a good thank-you note along with a few sample phrases to get you started. (Need more help with what to write? Express your gratitude with these thank-you messages and ideas from Hallmark writers .)

1. Greeting. Don’t forget to make sure you’re using the correct form and spelling of the person’s name, as well as anyone else’s mentioned in the note.

• Dear Aunt Sharon and Uncle Bob,

2. Express your thanks . Begin with the two most important words: Thank you.

• Thank you so much for…
• It made my day when I opened…
• I’m so grateful you were there when…

3. Add specific details. Tell them how you plan to use or display their gift. It shows them that you really appreciate the thought that went into it. Even if it’s cold hard cash, describe how you’ll spend the stuff.

• Here’s a picture of me with my new briefcase. I look so professional!
• I can’t wait to use the birthday money you sent to decorate my dorm room.
• The going-away party meant so much to me. Having all my friends and family in one place was something I’ll never forget .

4. Look ahead . Mention the next time you might see them, or just let them know you’re thinking of them.

• We look forward to seeing you next month at Lucy’s party.

5. Restate your thanks . Add details to thank them in a different way.

• Again, thank you for your generosity. I’m so excited about college. I’ll let you know all about it when I get settled.
• We felt so blessed that you made the trip to be with us on our wedding day. We can’t wait to see you again soon!

6. End with your regards . “Sincerely” is a safe standby, but for closer relationships, you might choose a warmer option.

• Many thanks,
• Yours truly,

WHEN  

Try to send your thank-you notes out quickly. For events such as parties and showers, a good rule of thumb is to send your cards out within a month after the event. If it’s later than that, start your note with a brief apology. “I’ve been meaning to tell you…”

Jeanne Field enjoys quilting, killer sudoku and washi-tape hoarding in her free time—which she has more of now that her 2 kids are in college. She hopes to live 1,000 or so more years so she can make ALL the quilts.

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