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How to Write a Job Offer Letter (Template & Examples)

By Priya Jain

Published: January 30, 2024

In this article, we guide professionals in writing an effective job offer letter and provide information about key elements to include, along with templates and examples to draft these letters.

What Is an Offer Letter?

An offer letter is a formal document sent to a potential employee after a verbal job offer, confirming details like the company name, position title, employment status, duties, work schedule, and compensation. It’s a key tool in the hiring process, which provides clear and comprehensive information to the prospective employee.

Job Offer Letter Example

Here are some job offer letter examples when hiring entry-level, executive, and remote workers:

Entry-Level Offer Letter

2023-12-20 Smith Brookes 98 W 8th St New York, NY 10031

Dear Mr. Brookes,

We are pleased to offer you the position of Junior Financial Analyst at RockFinance Corporation. Your skills and enthusiasm will be a great addition to our team.

Position Details: Job Title: Junior Financial Analyst Start Date: 2024-01-05 Work Schedule: Full-time, Monday to Friday, 40 hours per week Reporting To: Harry James, Finance Manager

Compensation and Benefits:  Salary: $65,000 per year Benefits: Eligibility for health insurance, 401(k) retirement plan, and two weeks of paid vacation, effective March 1, 2024.

Terms of Employment:

• This position is at-will and full-time.
• A probationary period of 90 days will apply.

Company Policies:

You must comply with all RockFinance Corporation policies and procedures outlined in the employee handbook.

Next Steps:

• Please indicate your acceptance of this offer by signing and returning a copy of this letter by January 22, 2024.
• Your employment is contingent upon a successful background check and verification of your eligibility to work in the United States.
• We are excited about the prospect of you joining our RockFinance Corporation team and are confident that you will contribute significantly to our marketing efforts.

Should you have any questions or need further information, please do not hesitate to contact me at [email protected] or (555) 123-4567.

Congratulations on this offer, and we look forward to welcoming you to RockFinance Corporation.

Harry James Finance Manager RockFinance Corporation [email protected] (555) 123-4567

Executive Offer Letter

When hiring executives, you can use this letter as a reference:

Date: 2023-12-20

Ms. Emily Johnson 123 Business Ave Innovate City, IN, 46000

Dear Ms. Johnson,

It is with great pleasure that we extend the offer for the position of Chief Technology Officer at Zenith Global Enterprises. Your extensive experience and innovative approach to technology solutions make you an ideal fit for our executive team.

Position and Role Expectations: Job Title: Chief Technology Officer Reporting To: Johnathan Black, CEO Role Overview: As the CTO, you will lead our technology team, oversee the development and implementation of our technology strategy, and play a key role in shaping the company’s future in the tech industry.

Compensation and Benefits: Base Salary: $250,000 per year Equity: Stock options representing 2% of company shares Bonus Structure: Up to 20% of base salary based on company performance Benefits: Comprehensive health and dental plan, 401(k) matching, four weeks paid vacation

Start Date and Work Schedule: Start Date: February 1, 2024 (flexible) Work Schedule: Monday to Friday, with options for remote work two days per week. Termination Clause: Employment at will, with a mutual review after the first six months. Acceptance Deadline: Please confirm your acceptance of this offer by January 5, 2024.

This offer is contingent upon the successful completion of a background check.

We are thrilled at the prospect of you joining Zenith Global Enterprises. Your vision and leadership in technology will be critical as we expand our digital footprint globally. We look forward to your response and hope to welcome you aboard.

Should you have any questions or require further clarification, please don’t hesitate to contact me at [555-123-4567] or [ [email protected] ].

Johnathan Black CEO Zenith Global Enterprises [555-123-4567] [email protected]

Remote Work Offer Letter

Here’s an example of an offer letter for a remote worker:

Date: March 15, 2024

Jane Smith 789 Remote Lane Digital City, TX, 75001

Dear Ms. Smith,

We are thrilled to extend the offer for the position of Senior Software Developer at Bright Future Tech Solutions. Your expertise in software development and your innovative approach to remote collaboration make you an ideal fit for our team.

Position Details: Job Title: Senior Software Developer Department: Software Development Responsibilities: Lead software development projects, collaborate with cross-functional teams, and contribute to product innovation. Work Schedule: Flexible, with core hours from 10 AM to 3 PM Central Time. Location: Fully remote, open to any location within the United States.

Compensation and Benefits: Salary: $95,000 annually, payable bi-weekly. Equity/Bonuses: Eligible for annual performance bonuses. Benefits: Health, dental, and vision insurance; 401(k) with company match; 3 weeks paid vacation. Additional Perks: $1,000 home office setup allowance, annual professional development budget. Equipment Provision: We will provide a company laptop, dual monitors, an ergonomic chair, and necessary software licenses. In-Person Attendance: Occasional travel to our headquarters in Austin, TX, for team retreats and strategy sessions, typically once per quarter.

Start Date and Onboarding Information: Start Date: April 10, 2024 Conditions of Employment: Subject to successful completion of a background check. Employment Type: Full-time Acceptance Deadline: Please confirm your acceptance of this offer by March 25, 2024.

We are excited about the possibility of having you as a part of our team at Bright Future Tech Solutions and are confident in the contributions you will bring to our software development projects.

Should you have any questions or require further clarification, please don’t hesitate to contact our HR manager, Emily Johnson, at [email protected] or (555) 123-4567.

We look forward to your positive response and hope to welcome you aboard soon.

John Doe Head of Software Development Bright Future Tech Solutions [email protected] (555) 987-6543

What You Need to Include In A Job Offer Letter

When writing a job offer letter, you should include these key components:

Personalized Introduction

The introduction should be warm and welcoming. It’s crucial to personalize this section by using the candidate’s name and expressing genuine excitement about joining the team. This sets a positive tone and shows that the company values the individual.

Next, clearly state the job title, reinforcing the role for which the candidate has been selected.

Job Details and Responsibilities

Listing the job responsibilities in the offer letter should give the candidate a good understanding of their day-to-day activities and overall role within the company.

If the role has specific requirements like travel, flexible hours, or unique skills, these should be clearly outlined. This ensures the candidate knows all aspects of the job before accepting the offer.

Compensation and Benefits

Specify the salary amount, whether it’s an annual salary or an hourly wage, and the frequency of payments (e.g., monthly, bi-weekly). This transparency is crucial in setting clear expectations.

Use this section to give details about the benefits package, including health insurance, retirement plans, paid time off, etc. Highlight any unique benefits that may be attractive to the candidate.

If the role includes performance-based bonuses or other incentives, these should be clearly described, including how they are calculated and when they are paid.

Terms and Conditions

Define whether the position is full-time, part-time, or contract. This affects various aspects of employment, including benefits and job security.

If applicable, state the fixed term or project duration. This is especially important for contract or temporary roles. You can outline conditions that must be fulfilled before starting employment, like background or reference checks .

Remember to mention any probation period and clearly outline the terms for termination. This sets clear guidelines and expectations from the start.

Start Date and Onboarding Information

Specify the exact start date, providing clarity and allowing the candidate to make necessary arrangements.

Additionally, provide information about the onboarding process, including any orientation sessions, training, and whom to report to on the first day. This helps in easing the candidate’s transition into their new role.

Standard Offer Letter Template

Here’s a standard job offer letter template that you can customize according to your organization’s specifics:

[Your Company’s Letterhead]

[Candidate’s Full Name] [Candidate’s Address] [City, State, Zip Code]

Dear [Candidate’s Full Name],

We are delighted to extend an offer of employment for the position of [Job Title] at [Your Company Name]. Your skills and background make you an ideal fit for our team.

Position Details: Job Title: [Job Title] Responsibilities: [Mention the main responsibilities] Start Date: [Start Date] Work Schedule: [Full-Time/Part-Time/Other], approximately [X hours] per week Reporting To: [Supervisor’s Name], [Supervisor’s Title]

Compensation and Benefits: Salary: [Salary Amount], payable [Payment Frequency] Benefits: Eligibility for [list of benefits, e.g., health insurance, retirement plan, paid time off]

Terms of Employment: Employment Type: [Full-Time/Part-Time/Contract] At-Will Employment Clause: Your employment will be at-will, meaning either party can terminate the employment at any time for any lawful reason. Contingencies: This offer is contingent upon [any contingencies such as background checks, drug tests, etc.].

Company Policies: You must adhere to [Your Company Name]’s policies and procedures as outlined in the employee handbook. Acceptance Deadline: Please indicate your acceptance of this offer by signing and returning this letter by [Acceptance Deadline].

Should you have any questions or need further clarification, please do not hesitate to contact [Contact Person’s Name] at [Contact Person’s Email/Phone Number].

We are excited about the possibility of you joining our team and look forward to your positive response.

[Your Name] [Your Title] [Your Company Name] [Your Email] [Your Phone Number]

Note: Remember to adapt the template to align with your organization’s specific offer details, culture, and legal requirements. 

Best Practices for Writing Offer Letters

When writing job offer letters, there are several best practices that HR professionals should follow to ensure clarity, compliance, and a positive start to the employer-employee relationship:

Clarity and Simplicity

Offer letters should be clear and straightforward, concisely presenting all legally required details of the job offer. Avoid overcomplicating the language and keep the letter as short and simple as possible, ideally no more than two pages. 

Highlight Company Culture

The offer letter is an opportunity to reinforce your company’s culture , values, and the opportunities offered to the candidate. This can include a broad statement of how the job contributes to the business unit and the company’s strategic goals and how it supports the company’s values, vision, or mission.

This approach makes the offer letter more personal and inviting, especially important for attracting top talent.

Training and Awareness

Including information about the onboarding process and any initial training programs in the offer letter is beneficial. This gives candidates an idea of how they will be integrated into the team and the company and sets the stage for their professional growth and development within the organization.

Legal Review

It’s advisable to have legal counsel review the letter, especially to clarify terms like the at-will employment clause and to ensure that no statements could be interpreted as creating a contract. This helps protect both the company and the employee. 

Furthermore, if hiring an employee on a contractual basis, it’s recommended to have shorter contracts with the possibility of extension to avoid potential legal issues if termination occurs before the end of the contract period.

About the Author

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Job offer letter template: cover letter

A template for a cover letter when offering someone a job. Free to use.

You can copy and paste the template text into an email or document. 

This job offer letter refers to an important attached document called the 'written statement of employment particulars'. For this document, use our templates for written statements .  

If you want to send a job offer letter without the attached document, you can use our job offer letter template that includes the written statement . 

[Successful candidate's full name] [Successful candidate's address]  

[Date of letter]

Dear [successful candidate's first name] ,

Following [the organisation's recent selection / your recent interview] , I am writing to offer you the post of [title of job] at the salary of [amount] per year, starting on [start date] .

The post's main terms and conditions of employment are in your attached written statement of employment particulars.

This is a [permanent / fixed-term / temporary post / temporary post to cover for maternity leave].

On starting, you will report to [manager's name] .

As explained at your [assessment day / interview] , this job offer is made subject to satisfactory results from necessary pre-employment checks. There will also be a probationary period of [length of probationary period – usually 3 or 6 months] which will have to be completed satisfactorily.

If you have any queries on the contents of this letter, the attached written statement or the pre-employment checks, please do not hesitate to contact me on [the letter writer's telephone number] or [the letter writer's email address] .

To accept this offer, please sign this letter and the attached written statement, and send it back to [insert details] .

We are delighted to offer you this opportunity, and look forward to you joining the organisation and working with you.

Yours sincerely,

[The letter writer's name and job title]

[Business or organisation name] [Business or organisation address]

For the candidate to sign and return

I accept the job offer in this letter.

Signed: [successful candidate to write their signature]

Name: [successful candidate to print their full name in capital letters]

Date:  [insert date]

Download this template

• Download this template in Microsoft Word format (DOCX, 27KB)
• Download this template in Open Document format (ODT, 8KB)

If you need this template in a different format, or you cannot download it, email  [email protected]

If you like, you can tell us more about what was useful on this page. We cannot reply – so do not include any personal details, for example your email address or phone number. If you have any questions about your individual circumstances, you can contact the Acas helpline .

How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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• Career Blog

The Essential Components of a Job Offer Letter With Samples

A job offer letter is a formal document issued by an employer to a potential candidate, offering a job position in the company. It outlines the terms and conditions of employment, including the job title, compensation, benefits, start date, and other relevant details.

Why is a job offer letter important?

A job offer letter is a significant piece of communication between an employer and a potential employee. It clarifies the expectations of the job and establishes the employment terms, preventing misunderstandings and miscommunication. A job offer letter also demonstrates the employer’s commitment to the candidate and the position, boosting the candidate’s confidence and motivation to join the company.

The Basics of a Job Offer Letter

A job offer letter is an official document that outlines the terms and conditions of employment between an employer and a candidate. It is important for both parties to understand the essential components of a job offer letter before formally accepting or declining an offer. The following are the key elements of a job offer letter:

A. Format and structure

A job offer letter should be written in a professional and formal format. It should include the date, the employer’s contact information, the candidate’s name and address, and a clear and concise subject line that outlines the purpose of the letter. The contents of the letter should be organized in a structured manner, with headings and bullet points to make it easy to read and understand.

B. Tone and style

The tone and style of a job offer letter should be courteous and professional. It should be written in a positive and friendly manner that reflects the company’s culture and values. The letter should convey a sense of excitement about the opportunity to work with the candidate, while also being clear and authoritative in its language.

C. Legal requirements

A job offer letter should comply with all relevant legal requirements, including federal and state laws. It should include a statement that the employment is at-will, meaning that either the employer or the employee can terminate the employment at any time without cause. The letter should also include information about benefits, such as health insurance and retirement plans.

D. Offer acceptance deadline

A job offer letter should include an offer acceptance deadline, which gives the candidate a specific amount of time to accept or decline the offer. This deadline ensures that the employer can make a timely decision about the candidate, and it also gives the candidate enough time to consider the offer and make an informed decision.

E. Key contact information

A job offer letter should include the contact information of key individuals, such as the hiring manager, HR contact, and company representative. This information allows the candidate to address any questions or concerns they may have about the offer, and it also ensures that they have a clear point of contact throughout the onboarding process.

A well-written job offer letter can set the tone for a positive and productive employment relationship. By including the essential components outlined above, employers can ensure that their job offer letter is clear, concise, and legally compliant, while also conveying the excitement and enthusiasm of the company’s culture and values.

Components of a Job Offer Letter

One of the most crucial aspects of the hiring process is extending a job offer to a candidate. A job offer letter is the formal document that outlines the terms and conditions of employment, including the compensation package and job responsibilities.

A. Job Title and Responsibilities

The job title and roles and responsibilities are the first things mentioned in a job offer letter. The company should provide a clear and accurate job title, so the candidate understands the position’s scope and level. Additionally, the letter should detail the job responsibilities, expectations, and goals.

B. Compensation and Benefits

Compensation and benefits make up a significant portion of the job offer letter. Candidates expect these details to be outlined clearly, with no ambiguity. Here is what a comprehensive compensation and benefits package can include:

Base Salary: The base salary is the starting point of the compensation package. Candidates expect this to be stated explicitly in the job offer letter.

Bonus structure: A bonus structure is an additional incentive for candidates. It can be based on individual performance, company performance, or both.

Health insurance: Health insurance coverage is essential, and candidates prefer a comprehensive healthcare plan for themselves and their family.

Retirement plan: A retirement plan is another critical benefit that candidates look for in a job offer. It can include a 401(k) plan or a pension plan.

Paid time off: Paid time off is an essential benefit, and it can include vacation time, sick leave, and personal days.

Other benefits: Other benefits can include flexible work hours, remote work, tuition reimbursement, and more.

C. Work Schedule and Location

The work schedule and location of the job are also crucial components of the job offer letter. This information should be made clear, and any expectations or requirements should be outlined. For instance, if the role requires travel, it should be mentioned in the letter.

D. Starting Date

The starting date is the final component of the job offer letter. The start date should be realistic, but also take into consideration the candidate’s availability. This information should be communicated clearly, so the candidate can make any necessary arrangements.

A job offer letter is a vital document that sets the tone for the employer-employee relationship. A well-written letter with comprehensive details ensures that the candidate is informed and comfortable with the job offer’s terms and conditions.

Sample Job Offer Letters

When it comes to extending job offers, crafting the letter can be a daunting task. In addition to conveying employment terms and conditions, a job offer letter is an opportunity to leave a positive impression on the candidate.

To help you with the task, we have prepared sample job offer letters for entry-level, mid-level, and executive positions.

A. Entry-level job offer letter

Dear [Candidate Name],

We are delighted to offer you the position of [Job Title] at [Company Name]. Your qualifications and experience are impressive, and we believe that you will be a valuable asset to our team.

Your starting date will be [Date], and you will report to [Supervisor Name] in the [Department] department. Your base salary will be [Salary], paid on a bi-weekly basis. You will also be eligible for our standard benefits plan, including health, dental, and vision insurance, as well as a 401(k) plan with a company match.

This job offer is contingent upon a satisfactory background check, drug test, and any other tests or examinations that may be required.

To accept this job offer, please sign and return the attached duplicate copy of this letter by [Date], indicating your understanding and acceptance of the offer.

We are excited about the opportunity to welcome you aboard, and look forward to getting to know you better. If you have any questions or concerns, please feel free to contact me at [Phone Number].

[Your Name]

[Company Name]

B. Mid-level job offer letter

On behalf of [Company Name], I am pleased to offer you the position of [Job Title]. We were impressed by your skills, experience, and accomplishments, and feel that you will make a significant contribution to our team.

Your starting date will be [Date], and you will report directly to [Supervisor Name]. Your base salary will be [Salary], paid on a bi-weekly basis. You will also be eligible for our standard benefits plan, including health, dental, and vision insurance, as well as a 401(k) plan with a company match.

As a key member of our team, your performance will be critical to our success. Therefore, your continued employment will be contingent upon satisfactory performance evaluations.

We are eager to have you join us, and look forward to working with you. If you have any questions, please do not hesitate to contact me at [Phone Number].

C. Executive job offer letter

On behalf of [Company Name], I am delighted to extend to you the position of [Job Title].

Negotiating Job Offer Letters

When it comes to a job offer letter, it’s important to remember that it’s not set in stone. Negotiation is always an option, and it’s important to consider whether or not it’s appropriate to do so. Here are some reasons why you might want to negotiate your job offer:

A. Reasons to negotiate

• You feel that your salary is too low compared to industry standards, your experience, or your qualifications.
• You want to negotiate the terms of your benefits package, such as health insurance, retirement plans, or vacation time.
• You want to negotiate the terms of your employment agreement, such as your job responsibilities or your working hours.
• You want to negotiate the timing of your start date, signing bonus or relocation expenses.
• You received a higher offer from another company.

Keep in mind that it’s important to negotiate respectfully and professionally. Negotiation can be a delicate process that requires tact, diplomacy, and a well-reasoned rationale for why you feel the need to negotiate in the first place.

B. How to negotiate

Here are some tips to help you negotiate your job offer:

• Research the market and your position to understand industry standards and typical salary ranges for someone with your level of experience.
• Approaching your employer outline the areas that you want to negotiate in your offer letter. For example, if you are negotiating for a higher salary, show data that supports what you’re asking for.
• Stay flexible by being open to alternative options if the initial offer cannot be agreed upon. Negotiation is a conversation where both parties should aim to end up with an acceptable outcome.
• Remember to remain professional throughout the negotiation process whether the outcome is successful or not.

C. What to do if the offer is not negotiable

In some cases, an employer may not be able or willing to negotiate terms of your job offer. If this is the case, try to understand why your employer is not able or willing to negotiate. Here are some possible reasons:

• The offer was already finalized and cannot be revised because of the company’s policies.
• The employer may have already agreed upon offers with similar positions, and adjusting one person’s contract may unbalance the organization’s internal contracts.
• The employer may want the market rate for a position and cannot afford to pay more.

It is important not to let this bring your morale down, as most likely the factors for the stand are out of your control. It’s okay to feel disappointed, but that shouldn’t impact your relationship with your new employer. Remember how many factors were considered in selecting you as the successful candidate. Finding ways to succeed and exceed expectations in the company should be the main focus after getting hired.

Common Mistakes to Avoid

When it comes to crafting an effective job offer letter, there are a few common mistakes that can easily be avoided with careful attention to language and practices.

A. Unclear or vague language

One of the most common mistakes employers make in job offer letters is using unclear or vague language. This can lead to confusion on the part of the candidate, and can even reflect poorly on the organization as a whole.

To avoid unclear or vague language in your job offer letter, be sure to clearly outline the terms of the offer, including the job title, duties and responsibilities, compensation package, and any other relevant details. Use straightforward language that is easy to understand and avoid using jargon or technical terms that may be unfamiliar to the candidate.

B. Overpromising and underdelivering

Another mistake that employers often make in job offer letters is overpromising and underdelivering. This can lead to disappointment and frustration on the part of the candidate and may even lead to them rejecting the offer.

To avoid overpromising and underdelivering, be sure to be realistic about the job and the company’s expectations. Don’t promise things that you can’t deliver on, and be transparent about any potential challenges or limitations that may come with the job.

C. Discriminatory language or practices

Finally, it’s essential to avoid any discriminatory language or practices in your job offer letter. This includes language that may be perceived as discriminatory based on age, gender, race, religion, or any other protected characteristics.

To avoid any discriminatory language or practices, be sure to review your job offer letter carefully and seek input from others to identify any potential issues. Use inclusive language that is welcoming to all candidates and be sure to adhere to all applicable laws and regulations regarding employment discrimination.

By avoiding these common mistakes, you can ensure that your job offer letter is clear, realistic, and inclusive, setting a positive tone for the candidate’s experience with your organization.

Legal Considerations

When it comes to job offer letters, legal considerations are an important factor to take into account. Employers must include all necessary legal terms and agreements in the offer letter in order to maintain a legally sound workplace.

Here are some of the most important legal considerations to include in a job offer letter:

A. At-will Employment

At-will employment is a legal term that refers to the ability of an employer or employee to terminate their employment at any time, for any reason. Employers should clearly state in the offer letter that the position is at-will, which protects them from potential wrongful termination lawsuits in the future.

B. Non-compete Agreements

A non-compete agreement is a legal document that prohibits an employee from working for a competitor or starting a competing business for a certain period of time after leaving their position. It’s important to ensure that any non-compete agreement is reasonable and necessary for the business, otherwise it may not hold up in court. Employers should seek legal advice before including a non-compete agreement in the offer letter.

C. Confidentiality Agreements

Confidentiality agreements are agreements between an employee and their employer that prohibit the employee from disclosing confidential information about the company, its products or services, trade secrets, and other sensitive information. It’s crucial for employers to include confidentiality agreements in the offer letter to protect their intellectual property and other confidential information.

D. Other Legal Considerations

Other legal considerations that may be necessary to include in a job offer letter can vary depending on the industry, company policies, and legal requirements. These may include:

• Immigration status requirements
• Background check consent
• Drug and alcohol policy acknowledgement
• Discrimination policy acknowledgement
• Employee classification (exempt vs non-exempt)

Including legal considerations in a job offer letter is essential to ensuring a legally sound and protected workplace. Employers should seek legal advice if they are unsure about any legal terms or agreements to include in the offer letter.

International Job Offer Letters

When it comes to international job offer letters, there are several factors that need to be considered. Some of these factors include cultural differences and expectations, visa and work permit requirements, as well as tax considerations.

A. Cultural Differences and Expectations

Cultural differences can play a significant role in international job offer letters. It’s important to be aware of these differences and ensure that they are addressed in the job offer letter. Factors such as language barriers, customs, and cultural norms can impact the overall success of the position and the relationship between the employee and employer.

It’s essential to do thorough research on the country where the position will be based and the cultural norms associated with the profession. This will greatly help in preparing a job offer letter that considers these cultural differences and expectations. At times, it may even be necessary to work with a translator or cultural consultant to ensure that the offer letter accurately reflects the cultural nuances of the country.

B. Visa and Work Permit Requirements

The issue of visas and work permits is a crucial factor when it comes to international job offer letters. Different countries have varied requirements when it comes to visa and work permit processing, which may cause delays and extra costs. These requirements need to be clearly stipulated in the offer letter to avoid issues down the line.

It’s important to ensure that the employee has the necessary visas and work permits to work in the designated country before signing the offer letter. Otherwise, a contingency plan for acquiring necessary visas and work permits needs to be included in the terms of the job offer letter. Failing to consider visa and work permit requirements could result in a delay or even a canceled contract.

C. Tax Considerations

Another crucial factor to consider in international job offer letters is the issue of taxes. The tax laws of different countries can be complex, and it’s essential to accurately outline the tax implications of the job and provide clarity concerning tax exemptions and benefits.

It’s also important to differentiate between the country where the employee is a tax resident and the country where they will be employed. This will help in assessing the appropriate tax deductions and ensure the employee receives the correct salary according to tax regulations.

International job offer letters require careful consideration of cultural differences and expectations, visa and work permit requirements, as well as tax considerations. These factors need to be accurately and clearly outlined in the job offer letter to avoid any issues that may arise in the future.

Job Offer Letters for Freelancers and Contractors

A. key components for independent contractors.

As an independent contractor, it’s important to know what components should be included in your job offer letter. As a minimum, your job offer letter should include:

• A clear description of the scope of work you’ll be performing
• The duration of the contract
• The payment terms, including payment frequency and the payment amount
• Any deadlines or milestones that you’ll need to meet
• Any specific tools or equipment that you’ll need to use
• Any confidentiality or non-disclosure requirements
• Any ownership rights for intellectual property created during the project
• Any termination clauses or conditions

B. Legal considerations for freelancers

As a freelancer, it’s important to remember that you are essentially running a small business, and it’s essential to protect yourself legally. Some legal considerations that should be included in your job offer letter include:

• Clarification of your status as an independent contractor, rather than an employee of the company
• Coverage for liability insurance, both for yourself and the company you’ll be working with
• Clause to cover employment-related disputes, such as harassment or discrimination claims
• The terms of payment, including late payment penalties and payment collection procedures
• Contract termination clauses that outline the conditions under which either party may terminate the contract, as well as any notice requirements
• Any intellectual property rights, such as copyright or patent ownership, from the work you create during the project
• A clear explanation of the scope of work and services that you’ll be providing, along with any limitations on your liability

By including these components in your job offer letter, you can ensure that both you and your client are on the same page, and that your work relationship is transparent and legally sound. Remember to read and understand the terms outlined in the offer letter, so that you can sign it with confidence and begin your project with clarity and assurance.

Best Practices for Creating Job Offer Letters

Job offer letters are an essential part of the hiring process. They serve as a formal communication of the terms and conditions of employment as well as the expectations of the employer from the employee. The best practices outlined below will help you create effective job offer letters that leave a positive impression on your candidates.

A. Communicate with the candidate throughout the hiring process

Effective communication is key to creating a positive candidate experience. Keep in touch with your candidates throughout and after the hiring process. Start by sending out timely messages acknowledging their application and updating them on the status of their application as they progress through the hiring process. Your candidate needs to feel that they are important to you and that you value their time.

Furthermore, prior to sending out the job offer letter, it is highly recommended to call the candidate to inform them that an offer letter is coming their way. This shows the candidate that you are personally invested in their future in the company and further humanizes the hiring process. It is also best to allow for a few days for the candidate to review the job offer letter and ask any questions they may have.

B. Use plain language

Using plain and simple language in your job offer letter is highly recommended. Remember to avoid using technical jargon, acronyms, legalese, and overly complicated sentences that might confuse your candidates. The use of plain language ensures that the candidate understands the offer, its associated terms, and expectations clearly. This will also make it easier for them to make an informed decision regarding their employment.

Keep the tone uncomplicated, polite, and personable. Enjoy the opportunity to show the candidate that they will be working with a team of empathetic colleagues under the guidance of compassionate leadership.

C. Follow legal requirements

When preparing a job offer letter, it is essential to consider federal, state, and local laws, as well as company policies. It is essential to ensure that the letter contains sufficient elements and verbiage required by law. For example, the job offer letter must contain details of the organization, job title, job description or summary, start date, hours of work, pay ranges, benefits, and terms and conditions of employment as required by law.

In addition, ensure that the information on the job offer letter is consistent with what has been discussed with the candidate during the hiring process. The contents of the job offer letter serve as a legally binding contract between the employer and the employee, so it is vital to ensure accuracy and compliance.

D. Be transparent and honest

The job offer letter must be transparent and honest about the expectations of the job, benefits offered, and terms of employment. Ensure that you clarify everything to avoid any miscommunication or confusion. Be realistic about any restrictions or requirements that the position may require. As well as the provisions that the candidate can count on from the employer, such as training or professional development opportunities.

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14 Things Your Job Offer Letter Must Have To Be Effective

Hiring high quality employees is one of the keys to your company's growth. As you hire, you will be wise to have in place clear comprehensive offer letters for all of your employees. For those in the U.S., many offer letters can be as short and simple as two pages while containing concise versions of all key terms. With a few basic templates for short form agreements, you can cover nearly all of your employees (including exempt, nonexempt, full-time and part-time). For executive hires or more complex or unique arrangements, these template agreements can be tailored to include terms such as relocation benefit packages, bonus and commission programs, severance, change of control benefits, and certain tax minimization provisions.

The following tips will help you prepare simple and effective offer letters that work best for your company's operating style and structure.

Every offer letter should contain the following key terms:

Position/Title.

Name/Position of Supervisor.

Full-Time/Part-Time Schedule.  State whether the position is full-time or part-time; specify the basic work schedule.

Exempt/Nonexempt Classification.  It is important to properly classify your employees as exempt or nonexempt from federal and state overtime requirements in order to avoid penalties or claims for unpaid wages. Your counsel can advise you about how state law will classify your employees, and how you might reshape the job requirements if you wish to reclassify. Offer letters to exempt employees should state that they are not eligible for overtime pay. Offer letters to nonexempt employees should state that they must record their hours worked and they will be paid overtime (as pre-approved by their supervisor), and describe available meal and rest periods.

Duties.  Avoid stating all duties or work rules in the offer letter. If you choose to refer to certain specific duties, be sure to emphasize that they do not constitute a complete and exclusive list and they are subject to change.

Equity.  Briefly describe the terms of any equity grants (e.g., number of shares, vesting schedule), but be sure to also state that the grant will be subject to the terms and conditions of your equity plan and the employee's grant agreement. If performance-based vesting is used, the company's discretion in developing performance criteria should be clarified.

Bonus/Commissions.  Briefly describe the terms of any bonus (e.g., target amount, criteria, payment terms) or commissions. If you have a formal bonus or commission plan (which is often recommended), you could simply refer to the plan. The offer letter should make clear which forms of incentive compensation will be assessed and awarded in the company's sole discretion.

Base Salary.  Quote salary for nonexempt employees on an hourly basis and for exempt employees in terms of monthly or normal pay period amounts (e.g., $2,000 per bi-weekly pay period). The offer letter can also reference the annualized salary rate. Many companies will want offer letters to state that compensation may be modified from time to time, in the company's discretion. Be aware of requirements regarding minimum wage requirements.

Benefits.  Briefly describe the categories of benefits for which the employee will be eligible (e.g., medical insurance, vacation, sick leave, holidays) or, alternatively, state that the employee will be eligible for standard company benefits available to similarly situated employees. The offer letter should inform the employee that benefit plan details are available for review and that the company retains discretion to modify benefits from time to time.

Policies.  State that employment will be subject to the company's policies, procedures and handbook (if applicable) as adopted, revised or deleted from time to time.

At-Will Employment.  If the employment is at-will (as typically recommended), the offer letter should explain that either the employee or the company can terminate the relationship at any time, with or without cause or advance notice. Avoid language implying any fixed time period of employment, or even "soft statements" about "looking forward to a long relationship."

Confidentiality/Invention Assignment Agreements.  All employees should be expected to sign a confidentiality and invention assignment agreement as a condition of employment, and it should be enclosed with the offer letter.

Prior Employer Confidential Information/Restrictions.  Prohibit the unauthorized use of confidential information of prior employers or any other third parties and require disclosure of any employment restrictions (e.g., non-competition or non-solicitation agreements with former employers).

Contingencies.  State that the offer is contingent upon a background check clearance, reference check and satisfactory proof of the employee's right to work in the U.S., as required by law.

NOTE:  Certain states may require employers to obtain additional documents. For example, California requires an additional wage notice to nonexempt employees.

Walking through these tips and factors with your counsel in order to develop template agreements that fit your operating style will help to ensure that you have a solid, user-friendly offer letter ready to present to a potential candidate at any time.

Joshua Mates is a partner in the San Francisco office of law firm Cooley LLP. © 2017 Cooley. All rights reserved. Reposted with permission.

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Formal job offer letter or email to candidates template

This formal job offer letter example or formal job offer email template  is for you to use when offering a full-time position to a selected candidate. job offer letter from employer to an employee is sent to offer a job to the chosen candidate. the most important parts every formal job offer letter/email template should outline include: position, compensation, additional compensation such as bonuses, working hours and different types of benefits. , what is a formal job offer letter or email to candidates.

A formal job offer letter/email is a document which employer sends to the selected candidate in order to offer them a job for a certain position at their company. 

The importance of sending a formal job offer letter or email to candidates

How and when to send a formal job offer letter or email to candidates, template for a formal candidate job offer letter/email .

Here is a standard formal job offer letter example and formal job offer email template. Use this job offer template to offer a job to your chosen candidate ina formal way.

Of course, feel free to customize this formal job offer letter/email template to fit your own needs adn employer brand!

Formal job offer letter/email template

Need more hr and recruiting templates like this formal candidate job offer letter/email template.

Check templates for Human Resources and templates for Recruiters .

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Job offer email template

A job offer email is a formal communication sent by an employer to a candidate who has been selected for a position. It outlines the terms of employment, including salary, benefits, job responsibilities, and start date, and seeks the candidate's acceptance or decline of the offer.

This is a sample job offer email template you can use when you have landed your perfect candidate and want to officially offer them a position. You can customize your email to include as many details as you think your candidate will want to know before making up their mind. You can also use our tutorial to get an idea of how to write a standout job offer email .

Your email’s subject line cannot leave your candidate guessing. It should clearly communicate that you’re offering them a job. Make sure your message includes all the most important information: position details (job title, working hours, department and manager), contract length (if applicable) and salary details (including benefits.)

You may consider attaching useful documents, like company policies and compensation plan or a copy with the employment terms that your candidate needs to sign, should they accept your offer. Don’t forget to set a specific timeframe for when you would like to get your candidate’s final response.

Is your company growing? Workable is the leading ATS for ambitious companies. Sign up for our 15-day free trial and start hiring better people, faster.

Email template for job offer

Email subject line.

[ Company_name ] Job Offer / Job Offer from [ Company_name ]

Dear [ Candidate_name ],

We were all very excited to meet and get to know you over the past few days. We have been impressed with your background and would like to formally offer you the position of [ Job_title ]. This is a [ full/part ] time position [ mention working days and hours .] You will be reporting to the head of the [ Department_name ] department. [ If applicable: Please note that [Company_name] is an at-will employer. That means that either you or [Company_name] are free to end the employment relationship at any time, with or without notice or cause .]

We will be offering you an annual gross salary of [ $X ] and [ mention bonus programs, if applicable. ] You will also have [ mention benefits as per company policy, like health and insurance plan, corporate mobile or travel expenses ] and [ X ] days of paid vacation per year. [ optional: I am attaching a letter with more details about your compensation plan .]

Your expected starting date is [ date .] You will be asked to sign a contract of [ contract_duration, if applicable ] and [ mention agreements, like confidentiality, nondisclosure and noncompete ] at the beginning of your employment.

We would like to have your response by [ date .] In the meantime, please feel free to contact me or [ Manager_name ] via email or phone on [ provide contact details ], should you have any questions.

Email sign off

We are all looking forward to having you on our team.

Best regards,

[ your name ] [ Signature ]

What should be included in a job offer email?

A job offer email should begin with a warm salutation, addressing the candidate by their name. Following this, the email should clearly state the job title being offered. One of the most crucial details to mention next is the compensation package, which includes the salary and any potential bonuses or incentives.

Alongside this, it’s essential to specify the proposed commencement date and detail the expected working hours and days.

Benefits play a significant role in a candidate’s decision-making process, so it’s vital to outline any additional perks the company offers, such as health insurance, retirement plans, or other bonuses. To give the candidate a clear understanding of their role, a brief overview of the job responsibilities should be provided.

If the position is contract-based, the duration or length of the contract should be mentioned.

It’s also helpful to identify to whom the candidate will be reporting, as this gives them an idea of the company’s structure. To ensure a timely response, the email should state a deadline by which the candidate should either accept or decline the offer.

Following this, instructions on the next steps, such as the process for accepting the offer, completing any necessary paperwork, or attending orientation, should be detailed.

Lastly, the email should provide contact information, ensuring the candidate has a point of reference for any questions or clarifications. Concluding the email, a polite closing remark can be added, expressing gratitude to the candidate for considering the offer.

The email should be signed off with the name and title of the person making the offer, accompanied by the company’s contact details.

More resources:

• 8 job offer letter templates for every circumstance with extra tips
• Formal job offer letter template when offering a full-time position
• More email templates: 12 time-saving email templates for recruiters
• Read our guide to making a successful job offer to a candidate
• What you need to know when making a job offer

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4 Cover Letter Examples (Plus Tips on How to Write Yours)

We love having examples. It’s so much easier to decorate a cake, build a model, or yes, even write a cover letter when you know what the end product could look like. So that’s what we’re going to give you—all the cover letter examples and tips you need to make yours shine (unfortunately we’re not experts in cake decorating or model building). 

You'll see that writing a cover letter is all about highlighting your relevant skills, professional experience, and accomplishments, while emphasizing your interest for the role in an engaging manner.

Want to get right down to business? Skip ahead to:

Why bother with a cover letter at all?

We bet when you see a job listing that says “ cover letter optional ,” you breathe a sigh of relief, gleefully submit your resume, and move on. But you’re truly doing yourself a disservice by not including a cover letter (or by writing one that’s super generic or formulaic).

“When you’re writing a resume you’re oftentimes confined by space, by resume speak, by keywords—you’re up against a lot of technical requirements,” says Melody Godfred, a career coach and the founder of Write in Color who’s read thousands of cover letters over the course of her career. “In a cover letter you have an opportunity to craft a narrative that aligns you not only with the position you’re applying to but also the company you’re applying to.”

Whether you’re writing a cover letter for a data scientist or marketing manager position, an internship or a senior-level role, a startup or a Fortune 500 company, you’re going to want to tailor it to the role, company, and culture. A strong, customized cover letter will help you explain your value proposition and stand out from the stack of applicants. 

If there’s a gap in your resume , you have the opportunity to explain why it’s there. If you’re changing careers, you have the chance to describe why you’re making the switch. If your resume is pretty dull, a cover letter helps you show some personality . And yes, cover letters still get read.

Deep in the job search, or just browsing? These open jobs on The Muse could be your ideal next step »

What do I write in a cover letter? The 3 basic elements

You'll notice from our cover letter examples that the body of your text can vary a lot depending on factors like the position you're applying for, your career stage, and the type of cover letter requested by the hiring manager. For instance, a writing sample cover letter is different from a traditional professional cover letter (we'll get there soon.)

However, there is some information that you can't leave out. It's important to highlight your most relevant experience, skills, and qualifications for the role in any type of cover letter. Plus, make sure to write an engaging first paragraph to grab the reader's attention, and an effective final paragraph, ideally followed by a call to action, in order to leave a lasting positive impression.

You could say that cover letters are a little like puzzles. When you put each component in its proper place (and remove any parts that don’t fit), you create a complete picture. Even though that picture is always different, the types of pieces are basically the same. We've broken down these three key elements for you:

1. An engaging opener

How you start a cover letter is everything. Your opening lines influence whether someone keeps reading—and you want them to, right? “Starting with something that immediately connects you to the company is essential—something that tells the company that this is not a generic cover letter,” Godfred says. “You have to say something that tells the employer, ‘I wrote this just for you.’”

It can be a childhood memory tying you back to the company’s mission. It can be a story about the time you fell in love with the company’s product. It can be an anecdote from another job or experience showing how hard of a worker you are. Whatever you decide to open with, make it memorable.

2. A clear pitch

Use the next few paragraphs of your cover letter to “hit them with the strongest results you have that are aligned with the opportunity,” Godfred says. Ryan Kahn , Muse career coach and founder of The Hired Group , calls this your pitch. In other words, the part where you’re “selling yourself for the position and why you’re qualified for it.”

Additionally, Godfred says, “If you’re someone who’s transitioning careers, and you need to explain that transition, you do it there.”

This section should have a balance of soft and hard skills . Talk about your experience using Salesforce or doing SEO work, but also highlight your ability to lead teams and communicate effectively.

“Companies are embracing authenticity, they’re embracing humanity, they’re looking for people who are going to fit their culture,” says Godfred. “So what are your values? What do you stand for? These values should be as much a part of your cover letter as the super specialized hard skills.

3. A great closing line

Your closing line could include your next steps or a call to action, Kahn says, such as “ I welcome the opportunity to speak with you more about how I can contribute to the team ,” or, “ I would love to schedule a time for us to discuss this role and my experience. ” But more importantly, “You want to make sure that you’re gracious and thanking them,” he says. While seemingly cliché , it never hurts to end on a simple, “ Thank you for your consideration. ”

Does that sound a bit overwhelming? Don’t panic! We’ve got examples of four types of cover letters below: a traditional cover letter , an impact cover letter , a writing sample cover letter , and a career change cover letter . So let’s take a look at these examples, why they work, and how you can use them to craft your own.

1. The traditional cover letter example

A traditional cover letter is similar to what you’d come up with using position-based cover letter templates . It moves in reverse chronological order through your career history, highlighting parts of your past jobs that make you well suited for this position.

You might want to use this type of cover letter if:

• You’re applying to a more formal company (like a law firm or major healthcare company ) or a more conventional role (like a lawyer or accountant).
• You want to play it safe and conservative with your application materials.

What does the job description say?

Imagine you’re applying to a paralegal job opening at a law firm. The job description might include:

Responsibilities

• Draft routine legal documents for review and use by attorneys
• Coordinate and organize materials and presentations for legal proceedings
• Research legal and related issues and report findings and conclusions to team
• Provide overall legal administrative support to the legal team
• Maintain calendars and ensure timely filings

Requirements

• Bachelor’s degree or equivalent of relevant education and work experience
• Strong communication skills (oral and written)
• Strong organizational , multitasking, and prioritization skills
• Proficiency with Microsoft Office Suite and LexisNexis
• Trustworthy, positive, energetic, and optimistic attitude with a willingness to roll up your sleeves

The cover letter example

Here’s an example of a traditional cover letter you could write for this role—keeping things strictly professional but without sounding too boring or jargon-y:

Dear Ms. Jessica Sanchez,

In my five-year career as a paralegal, I have honed my legal research and writing skills, and the attorneys I’ve worked with have complimented me on my command of case law and litigation support. Spiegel Law Firm’s 20 years in practice proves that the firm has strong values and excellent attorneys, and I’d be eager to join such a talented team.

I currently serve as a paralegal for Chandler, Chandler, and Greene, where I work closely with the partners on a number of high-priority cases. During my time here, I implemented a new calendar system that ensures timely filing of court papers. This system has prevented missed deadlines and allowed for better organization of internal and client meetings.

Previously, as a paralegal for the Neuerburg Law Firm, I received praise for my overall support of the legal team and my positive attitude. While working there, I came up with and implemented a plan for digitizing their old files while still ensuring security and privacy. This led to more efficiency when preparing for client meetings and legal proceedings.

My further qualifications include a bachelor’s degree from Rutgers University, a paralegal certificate, and training in LexisNexis, Westlaw, and Microsoft Office Suite.

I would love the opportunity to discuss how I can contribute to your legal team. Thank you in advance for your consideration, and I look forward to hearing from you.

Chase Broadstein [email protected] (222) 222-2222

Download this example

Why this works

This cover letter example is short, sweet, and to the point. It shows the candidate has a knack for getting things done in a thorough and timely manner and a track record for helping out wherever needed. The opening lines also express a genuine interest in this specific firm. Plus, there are some important keywords in there like “calendar system,” “bachelor’s degree,” “paralegal certificate,” and “LexisNexis.”

2. The impact cover letter example

The impact cover letter puts your accomplishments front and center rather than organizing your paragraphs by past roles. You might use a cover letter like this if:

• You’re applying for roles where you’re expected to deliver on certain goals or results (for example, if the jobs involve sales quotas or marketing metrics).
• You haven’t followed a straightforward career path and your past job titles don’t show the extent of your qualifications.
• You want your personality to stand out a bit more than it might in a traditional cover letter.

What does the job description say

Imagine you’ve come across an opening for an email marketing manager . Part of the job description states:

• Manage email marketing strategy and calendar, including copywriting, optimization, monitoring, analyzing, and reporting on campaigns
• Improve campaign success through conversion optimization, A/B testing, and other experiments
• Collaborate with the design team to ensure brand guidelines are followed in emails
• Partner and collaborate cross-functionally with sales, product, product marketing, and data teams
• 3+ years in email marketing
• Experience with Constant Contact, Google Analytics, HTML, CSS, Photoshop, and Microsoft Excel, a plus
• Excellent communication skills (oral and written) and an eye for copyediting
• Strong interpersonal , relationship-building, and stakeholder management skills
• Excellent project management, problem-solving , and time management skills, with the ability to multitask effectively

Here’s an example of an impact cover letter where the writer’s hard skills and successes stand out:

Dear Russ Roman,

I have a problem. See, my inbox currently (and embarrassingly) hosts 1,500 unread emails—including newsletters from at least 50 different brands.

But this problem only fuels my passion for creating emails that are worth opening. Because from my perspective, as someone who can barely get through their own stack of mail, that’s a true win.

I’ve been following Vitabe for years, and can proudly say that I open every single email you send to me. I’m a sucker for a good subject line—“Take a Vitamin-ute—We’ll A-B-C You Soon” being my favorite—and the way your email content feels both fun and expert-backed really speaks to me. This is why I’m thrilled to submit my application for a role as email marketing manager at your company.

I have over four years of experience working in the email marketing space. In my current role at Westside Bank, I was able to implement new email campaigns centered around reengaging churned clients. By analyzing data around the types of clients who churn and the engagement of our current email subscribers, as well as A/B testing headlines and newsletter layouts, we were able to increase email subscribers by 15% and convert 30% of those subscribers to purchase our product, a significant increase from the previous year. 

I also launched a “Your Credit Matters” newsletter focused on educating our clients on how they spend and manage their credit—which became our highest performing campaign in terms of open-rates and click-through to date.

Previously, as a member of the marketing team at Dream Diary Mattresses, I collaborated with the sales and product team to understand how I could best support them in hitting their quarterly goals. One specific project involving creating personalized emails for customers drew more people to come back to our site after 30 days than direct paid ad campaigns, leading to a 112% increase in revenue from the last quarter.

I take the content I write and the calendars I manage seriously, editing and refining beyond detail-oriented and into meticulous territory, and I feel my experience and drive would greatly help Vitabe further develop their email program for success.

Thank you very much for your time and consideration. I look forward to hearing from you.

Lad Miller [email protected] (987) 654-3210

This sample cover letter concisely highlights the applicant’s most significant, relevant achievements. By adding context to how their projects were created, monitored, and completed, they’re able to show just how results-driven they are and how they’ve successfully leveraged some of the skills the company is looking for.

One thing worth noting: This person didn’t include keywords such as Constant Contact, Google Analytics, HTML, CSS, Photoshop, or Microsoft Excel—all of which are listed in the job description. But those skills are most likely in their resume already, and leaving them out gives them the space to discuss specific projects and tell a story not visible on other parts of their job application.

3. The writing sample cover letter example

For roles where written communication is key, such as PR, copywriting , or journalism jobs, your cover letter will likely be the first writing sample your future employer sees. So it’s just as important to show your skill set in action through eloquent writing.

• Writing or editing is a key component of the role you’re applying to.
• You want to show off your creativity.

Here’s part of a job description for a staff writer position:

• Pitch and write articles, reporting on timely issues and trends
• Collaborate with editorial and other teams to launch each digital issue and other special projects on schedule
• Evaluate content performance and digital trends on a daily basis to constantly adjust pitches and packaging
• Utilize CMS tools, strategically select photos and videos, and request original graphics to optimize all written content for maximum engagement
• At least 2-3 years of experience creating content at a digital-first outlet
• Strong writing and reporting skills, and the ability to write clearly and quickly
• Familiarity working in a CMS and with analytics tools such as Google Analytics
• Deadline-driven, strategic thinker with a knack for crafting click-y headlines
• Strong collaborator who thrives in fast-paced environments

Have fun with this one, but triple-check for spelling and grammar mistakes, and make sure you’re showing off your best writing. Here's the cover letter sample:

Dear Tai Chen,

Since I could walk, I’ve been dancing. And since I could read, I’ve been glued to Arabesque Weekly. At one point, you featured one of my local heroes—a ballerina who struggled with an injury early in her career and went on to become a principal dancer at Pacific Northwest Ballet—and I plastered the article above my childhood bed. It’s still there today.

That article—and so many others you’ve published—taught me that dancing was about more than just pirouettes and arabesques and that the right kind of writer can shed light on aspects of the art that make it surprising, impactful, and universal. I can be that writer.

As an editorial assistant at TheImprovGroup.com for the past two and a half years, my main responsibility was to get all of our content ready to go live on the site. This included fact-checking, proofreading, adding in HTML where necessary, and finding photos, videos, and GIFs that would complement the content and optimize audience engagement. 

As I tinkered with each post, I became intimately familiar with our internal CMS. Reviewing every single article we published and following reactions and engagement helped me gain a deep understanding of what makes a piece really land with our audience.

But by far my favorite aspect of this role has been writing. Each week, I pitch and write at least one article, from 250-word news items to 900-word advice pieces to even longer profiles, features, and personal essays. I love the challenge of developing pitches that align with the trends we see in the data, reflect with the company’s brand and mission, and allow me to flex my creative muscles.

Collaborating with my team to form the best content library we can has been a dream come true. I would be so excited to use my experience to help Arabesque Weekly achieve its goals. And I hope to one day write a story that another little dance lover tapes to their wall forever.

It would be an honor to be a part of your editorial team, and I look forward to the possibility of discussing the opportunity with you.

Hoping to be your next staff writer,

Marlee Wood [email protected] (555) 666-4433

This candidate is clearly passionate about this specific publication and leads with a unique personal anecdote tied to the company’s mission that demonstrates their ability to tell stories in a compelling way. There are relevant keywords and phrases, sure, but they’re not just thrown in there. Their voice comes through in every sentence, proving this person knows how to communicate effectively and creatively.

4. The career change cover letter example

Cover letters can play a big part in helping career changers prove their qualifications—especially when it’s unclear how their skills transfer over to this new field.

You might write a career change cover letter if:

• You want to highlight the transferable skills you have that relate to the job description.
• You want to explain why you’re making the switch and what’s driving you toward this specific industry, company, or position.

Imagine you’re someone who has experience supporting a sales team as an administrative assistant , and you’re now looking to become a sales representative. You come across a job posting that includes:

• Develop new sales techniques and strategies to build pipeline and hit team goals
• Coordinate with other teams to increase lead-generation efforts
• Assist in the processing of new business, including contacting customers to finalize sales and service transactions
• 1-3 years of successful sales experience
• Strong communication skills
• Ability to thrive in a fast-paced, ever-changing environment
• Ability to work independently to plan, set priorities, and effectively organize work
• Proven ability to be persuasive, persistent, and confident in closing a sale

Typically, this type of cover letter should include a compelling narrative about your career change and how you can transfer your past experiences to this new role. Here’s how you might translate your past experience over to this new (and exciting) prospect:

Dear Maria Russo,

The head of sales at Sunshine Inc. was in a bind. She needed six client meetings scheduled, 18 service transactions processed, and a summary of the team’s new lead generation campaign drafted before getting on a flight to Austin—in three hours. So she turned to her cool-headed, sales-savvy administrative assistant for help. That assistant was me. Not only did I execute everything on her to-do list, I did it all before her plane left the ground.

For three years, I worked in lockstep with a busy, growth-oriented sales leader to support the business development team. As the sole administrative assistant in the department, I balanced a swath of competing priorities, ranging from coordinating meetings and inputting data to contacting customers, finalizing transactions, and creating promotional materials. This role helped me develop a comprehensive understanding of the sales cycle, sales strategy, and pipeline growth.

Like many others, my career path hasn’t been entirely straightforward. After leaving Crabapple Media, I enrolled in a local coding bootcamp. Six months later, I emerged with a certificate in computer programming and a certainty that I did not want to be a coder. But education is never wasted. I’m now an aspiring sales representative with experience supporting a thriving sales team and extensive knowledge of the tech space.

Here’s a little bit more about how my experience would translate into this role:

• At Crabapple Media, I assisted in coordinating three annual sales strategy rollouts, yielding an average increase in pipeline of 26% YoY.
• At Sunshine Inc., I supported 12 independent team members in their lead-generation efforts. I also assisted in processing an average of 300 sales transactions every quarter.
• I thrive in busy, ever-changing environments that require me to communicate clearly and concisely. Supporting a high-volume team and a busy executive helped me to hone these skills—I typically sent more than 200 emails a day!

I would, of course, love to schedule a time for us to discuss this role and my experience, and I truly want to thank you for considering me.

All the best,

Olu Abiola [email protected] (123) 456-789

The opener draws you in and makes you want to learn more. It toots the person’s horn, but in a way that’s substantiated. Then, the next couple sections explain their experience in the sales space and other relevant qualifications, before eventually tying that back to why they’re applying to this specific job. 

Similar to the impact cover letter, the author lists some of the more important qualities they bring to the table, doing a bit of keyword inclusion and resume gap explaining along the way.

Bonus cover letter examples

To further guide you, check out some more cover letter examples:

• Pain point cover letter example
• Internship cover letter example
• Recent graduate cover letter example
• (Another) career changer cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Example cover letter with no experience

Let’s break down one of our example cover letters real quick

All three professional cover letter examples have some key elements that make them great and able to grab the hiring manager's attention. Check out this handy infographic that breaks down our impact cover letter:

A few more cover letter tips

Here are a few more tips to help the cover letter process:

Start with a “brain dump” 

If you’re staring at a blank page, Godfred always recommends that her clients start by getting all their ideas on the page without paying attention to length. Then “ask yourself how you can cut half of it,” she says. You’ll likely find that repeated information and very generic phrases are the first to go. (If it’s still too long, here are some tips for getting your cover letter down to one page .)

Don’t just repeat your resume

You only have so much space to get your point across, so focus on the information that isn’t stated elsewhere rather than simply regurgitating your resume. A good cover letter should complement your resume, so use the opportunity to elaborate your skills and qualifications further, as well as your accomplishments and why you're a good fit for that position.

Focus on quality over quantity 

Target the jobs you’re most closely drawn to and qualified for and give them all your energy, rather than trying to churn out hundreds of cover letters, Kahn says. You may not be able to apply to as many jobs, but you’ll have a better response rate.

Remember the ATS 

Much like your resume, an applicant tracking systems, or ATS , will be sifting through your cover letter. So you’ll want to scatter relevant keywords from the job description throughout your pitch where it makes sense.

Don’t stress over formatting 

You may see flashy cover letter examples across the internet, but for the most part, it just isn’t necessary. An ATS can’t read text that has been formatted beyond using bold, italics, underline, and color, so keep your font and layout simple—especially if you’re submitting your cover letter through an online portal.

Don't forget your contact information

Include your contact information on every page, including your name, phone number, and email. “Imagine you come across a cover letter and you print it out with a bunch of applications to review and it doesn’t have the person’s contact information on it,” Godfred says. “You never want to put yourself in a situation where you’re the right person and they can’t find you.”

Edit your cover letter before submitting

Never submit a cover letter right after you finish writing it—there could be critical errors that you didn't notice while typing. Take some time away from your text, then revisit it like you're reading someone else's letter. Be sure to double-check all the information you've included, paying special attention to:

• The company's name
• The hiring manager's name
• The job title
• Your contact information
• Basic grammar and spelling

You're ready to go

If you've come this far, you're equipped with all the information you need to craft a great cover letter. Hopefully these cover letter examples help as you go to tackle your own. Remember: This is just one small step in the process! Take your time, but learn to move on when you’ve given it your all.

Amanda Cardoso contributed to the latest version of this article.