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A step-by-step guide to captivating PowerPoint presentation design
november 20, 2023
by Corporate PowerPoint Girl
Do you often find yourself stuck with a lackluster PowerPoint presentation, desperately seeking ways to make it more engaging and visually appealing? If your boss has ever told you to "please fix" a presentation and you didn't know where to start, you're not alone. In this article, we'll walk you through a straightforward method to transform your PowerPoint slides into a visually captivating masterpiece.
Let's dive right in!
Clean up your slides
The first step in this journey to presentation excellence is all about decluttering your slides and elevating their impact. Say goodbye to those uninspiring bullet points that often dominate presentations. Instead, focus on what truly matters – the key call-out numbers. By increasing the font size of these numbers, you ensure they take center stage, immediately drawing your audience's attention.
To make those numbers pop, consider breaking the text after the numbers into the next line and adding a touch of color. The contrast created by pairing a dark color with a lighter shade, like dark teal and light teal or burnt orange with peach, can work wonders. This simple adjustment makes your data more engaging , enhancing the overall impact of your presentation.
Add dimension with boxes
Now, let's introduce an element of depth and organization to your slides. By adding boxes, you'll create a visually pleasing structure that guides your audience through the content. In the "Insert" menu, select "Table" and opt for a one-by-one table. Change the table color to a light gray shade, elongate it, and position it neatly to the left of your text.
To improve readability and aesthetics, increase the spacing between text phrases. A small adjustment in the before spacing setting (setting it to 48) significantly enhances the visual appeal of your slides.
Insert circles
To further enhance the visual appeal and engagement of your slides, let's introduce circles. In the Insert menu, navigate to Shapes and choose the circle. Adjust the circle's height and width to 1.2, ensuring it complements your content seamlessly. Match the circle's shape fill color with the corresponding text color for a harmonious look.
Avoid using colored outlines for the circles, as they may distract from the overall aesthetic. This simple addition of circles adds an element of visual interest to your presentation, making it more captivating.
Choose icons
Now, it's time for a touch of creativity. Selecting icons to complement your text can elevate the clarity and appeal of your slides. In the "Insert" menu, you can search for relevant keywords to find the perfect icon from PowerPoint's extensive library .
For instance, if your text discusses investment portfolio yield, search for "growth" and choose an upward arrow growth icon. These icons add an extra layer of visual appeal and clarity to your content, making it more engaging and informative.
Final touches
To wrap up the transformation process, we come to the final touches that give your presentation a polished, professional finish. Align your icons with their corresponding circles and change the shape fill color to white. This simple adjustment creates a crisp, cohesive look that ties everything together seamlessly.
In conclusion, by following these steps, you've embarked on a journey to enhance your PowerPoint presentation . These initial steps are just the beginning of your exploration into the world of design elements and styles that can cater to your specific presentation needs. The key to a stunning PowerPoint presentation lies in the details. By following these steps, you can turn a lackluster set of slides into a visually engaging and dynamic presentation that will captivate your audience. So, the next time your boss says, "Please fix," you'll know exactly where to start. Happy presenting!
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- Presentations
30 PowerPoint Presentation Tips to Make Good PPT Slides in 2024 (+ 6 Expert Tips)
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Here are 30 quick PowerPoint presentation tips to help you improve your presentations.
Plus, get PowerPoint tips on changing your slide design to make your content shine. We've even called on six presentation experts for their best tips.
How to Make a Good PowerPoint Presentation (Watch & Learn)
This screencast is a speed round of my very favorite PowerPoint tricks. It's a great resource to learn how to make a presentable PowerPoint. I'll walk you through ten of my favorite PowerPoint tips and tricks to create a better presentation.
Keep reading for an illustrated version of these good PPT tips (and more) that you can use to improve your PowerPoint presentations. You'll see 30 of our favorite PowerPoint presentation tips and tricks, including techniques to update slide master PowerPoint 2024 designs.
Jump to content in this section:
- How Do You Give a Memorable PPT Presentation?
- Practice Makes Perfect
- Adapt Your Presentation to the Audience
- Use a Custom Font
- Use Contrast
- Avoid Too Many Animations
- Use the Rule of Three
- Use a Custom PPT Theme Design
- Make Use of Charts and Graphs
- Use the Built-in Slide Layouts
- Align Text Consistently
- Make Your Exports User-Friendly
- Try a Different Color Scheme
- Edit Slide Masters for Consistency
- Use the Alignment Feature
- Use Stock Assets
- Reduce Your Content
- Rethink Your Slide Order
- Use PowerPoint Animations
- Invite Collaborators
- Add Supporting Video Clips
- Use Infographic Templates
- Use Impactful Closing Techniques
- Include Data in the Appendix
- Alternate Between Solid Color and White Slides
- Present Information With Maps
- Keep the Design Best Practices in Mind
- Set a Time Limit
- Test Your Content Everywhere
30 Tips: How to Make Good PowerPoint Presentation Designs Fast in 2024
A few tried and true tips can help you speed up your PowerPoint presentation design. Check out 30 of my favorite PowerPoint tips to do just that. Each of these give you PowerPoint slideshow help to create good PowerPoint slides:
1. How Do You Give a Memorable PPT Presentation?
If you're learning the top PowerPoint presentation tips and tricks, you're probably asking yourself: how do I give a presentation that won't be forgotten?
We all want to be remembered. The best PowerPoint slideshow help to make a mark on the audience. There are tried-and-true ways to do just that, and expert Neil Tomlinson shares expertise on being remembered:
Get your main point into the presentation as early as possible (this avoids any risk of audience fatigue or attention span waning), then substantiate your point with facts, figures etc and then reiterate your point at the end in a ‘Summary’.
2. Practice Makes Perfect
Also, don’t forget to practice your presentation. Go through your slide deck a few times to make sure you know it like the back of your hand when the big day arrives. Doing so helps you feel more confident. It'll reduce any anxiety and nervousness you might feel as the presentation day approaches.
What's the best way to rehears for a good PowerPoint? Here's one of the top PowerPoint presentation tips from expert presenter Sandra Zimmer :
Once slides are ready, practice one slide at a time aloud until you feel like you know it and like the flow of speech. Be willing to change anything that does not feel in flow. At the end of learning all your slides, practice the whole talk.
If you want even more great PowerPoint presentation tips and tricks, check out the following post:
3. Adapt Your Presentation to the Audience
Let's say that you're a seasoned presenter with a pretty standard set of presentation topics. Maybe you're an expert in your field, and you're asked to give a PPT presentation frequently on similar topics.
That's the value of being an expert. You might have a standard spiel that you give your audiences, and your content won't totally change from one presentation to another. That's why it helps to make only slight tweaks to adapt your presentation to each audience.
Leading presentation expert Suzannah Baum offered up this advice:
Different audiences will have different needs and different challenges, which requires me to re-sequence the slides, or create new ones. I tend to do a lot of research on my audiences – via surveys, interviews, and conversations with the hiring manager – to help me better understand what information would be most relevant to them.
How do you adapt to your audience? Here are a few more tips:
- Learn about them. If you're asked to speak, talk to the curator of the presentation to learn more about the audience and their background.
- Ask about them! With contact details, send out a survey or a response link to ask for feedback and preparation info. Ask leading questions like "what do you want to learn?"
- Consider the environment. If you're presenting via Zoom, your style will differ from presenting in person. The key is to acknowledge the difference and adapt to your environment.
Learn everything you can about your audience. Learning how to make a presentable PowerPoint is all about thinking of the recipient, not the presenter!
4. Use a Custom Font
A PowerPoint presentation tip that'll make your slideshow more interesting and more engaging is to use a custom font.
Fonts set the tone for your presentation. So, when you use a premium font, you’re opting for a high-quality font while also adding a personal or creative touch.
When choosing a font, remember that you want everyone to read your text easily.
5. Use Contrast
One PowerPoint trick is to use contrast to make some of your text stand out or make it easier to read.
If you’re putting text over an image on our PowerPoint slide, you may need to use a white box with black text in it to make your text easier to read. You can also use contrasting colors to highlight important text.
6. Avoid Too Many Animations
Another PowerPoint tip is to avoid having too many animations or transitions.
When you've got too many animations, it can be distracting to the audience. It’s not only distracting, but it's unprofessional.
It’s best to stick to one or two animations throughout your presentation. Also, if you've got any animations in your presentation, make sure to test them to see if they work before presenting.
7. Add Audio
Include audio on a slide on PowerPoint to increase audience engagement. Audio can be anything from fun sound effects to interview clips. You can even add an audio clip of your voice.
Audio gives you a break from speaking while also engaging the audience. Envato Elements has hundreds of premium audio clips if you want to add some.
8. Use the Rule of Three
One PowerPoint tip and trick is to follow the rules of PowerPoint.
One of those rules is the rule of three. It's where you start by dividing your presentation into thirds. Everything should come in thirds, so if you use bullet points, you should only have three. If you use icons, you should only have three.
When things come in threes, it's easier to remember them. For more information, read this informative article:
9. Use a Custom PPT Theme Design
Above all, consistently use custom PowerPoint themes. Microsoft has built-in themes that you can use for free, sure. But the premium themes that are on Envato Elements are a major step-up from PowerPoint's built-in themes.
When you subscribe to Envato Elements, you'll have access to unlimited downloads of all the PowerPoint themes. Right now, Envato Elements has almost 4,000 PowerPoint themes and that number is always growing. You'll learn tips for a good PowerPoint presentation by using the best templates.
10. Make Use of Charts and Graphs
Illustrate your data with the use of charts and graphs. Not only will you be able to make your presentation more visually appealing, but you'll also help your audience remember the information better.
Many PowerPoint templates already include chart and graph elements. Easily customize them to make your data and stats more interesting and easier to understand.
Want to learn more about how to use data? Turn to expert Adrienne J ohnston , a presentation professional:
When it comes to visualizing data in presentations, we have to remember that our audience does not need all the fine details of the data - they need the main takeaway and we need to make sure that's evident to them when looking at the slide.
11. Use the Built-in Slide Layouts
Inside of PowerPoint themes, you'll find layouts , which are custom slide designs.
Most themes include a selection of content layouts that you can use as a starting point for your own slide designs. You can leverage slide master PowerPoint 2024 designs with the help of layouts.
Layouts are like a starting point for your PowerPoint presentation slides. They contain combinations of placeholders for text boxes, images, and more.
Instead of clicking and drawing individual objects onto the slide, use one of these layouts to start your slide off. It's one of the top PowerPoint presentation tips and tricks to save time.
12. Align Text Consistently
When you're working with text on your slide, it helps to ensure that it aligns consistently. Keeping your text aligned in the same orientation really makes a slide look clean.
In the example below, I've basically got three text boxes:
- list of bulleted points
Notice that all this text is aligned left.
Aligning text was the " aha " moment that I learned when I started studying slide design. It's one of those steps that makes a slide look much neater and professional, so keep it in mind when designing.
13. Make Your Exports User-Friendly
No matter how great your PowerPoint presentation slides look, you need to think about how your user will use the presentation file.
Any of these are likely scenarios if you're regularly sending presentations to other users:
- The viewer may not have PowerPoint installed on their computer.
- The recipient may be using a version of PowerPoint that renders the presentation differently.
- Maybe you don't want the user to be able to make any edits or see your notes in the presentation file.
In this case, my favorite tip is to export the presentation as a PDF. To do that, go to File > Export > Create PDF , and then save your presentation as a PDF.
This is sure to help most of your users see the presentation just the way you intended.
14. Try a Different Color Scheme
Many PowerPoint themes have more than one color scheme that you can apply to your presentation. On the Design tab, click on the drop-down next to Themes to try out a different color scheme.
Typically, these will restyle your entire presentation. Premium themes that you might get from Envato Elements, for example, may have many versions inside the original presentation zip file.
15. Edit Slide Masters for Consistency
The slide master controls the design for your PowerPoint slide. Instead of making the same change to each slide, apply a change to a slide master. It'll affect all the PowerPoint presentation slides that use the same master.
It's ideal to apply a logo to the slide master itself, for example. This keeps the logo the same size and in the same position on each slide.
To do that, go to View > Slide Master. On the right side, you're likely to see a variety of slide masters that control designs for many slides. Drop the elements that you want to remain consistent onto one of the slide masters.
16. Use the Alignment Feature
PowerPoint presentation slides look better when the objects on them are in line with one another. There's a certain visual rhythm that occurs when objects line up in the center or along certain boundary lines.
When you start dragging objects on your slide, you'll see guiding lines that pop up. These are very intuitive, and you'll likely notice that they help you line up your objects. You might seem them pop up when you've got a box that's equidistant between two other objects on the slide, for example.
This is one of the best tricks for improving the look of your PowerPoint slide. Spend some time making sure that your key elements line up cohesively.
17. Use Stock Assets
Earlier, I mentioned using Envato Elements to grab PowerPoint themes. But there's more that comes with an Envato Elements subscription for presentations.
That includes a wide variety of stock photos, graphics, and custom designed fonts that you can use in your presentation. Instead of reusing the same stock photo or clip art, Envato Elements has everything you need to supplement a presentation.
Again, Envato Elements is the perfect subscription if you build presentations. It's a one-stop-shop that you can use to fill content.
18. Reduce Your Content
There's nothing that makes an audience tune out faster than being overloaded with slide content. Sometimes we try to make so many points that the audience misses all of them due to information overload.
Less is truly more. When you cut the weaker points of your presentation, the audience's attention will follow your key points accordingly.
It seems like cheating, but one of the best steps that you can take for your slide is to simply reduce the number of items that are on it. Convert some of your typed points to things you'll speak verbally.
19. Rethink Your Slide Order
Sometimes, I find that my presentations are out of order. I might spend too much time explaining my decision before I get to the conclusion.
In these cases, I like to use Slide Sorter View to re-sequence the slides in my presentation. To access this view, go to View > Slide Sorter on PowerPoint's ribbon.
From Slide Sorter view, you've got a top-down view of all the slides in your presentation deck. It sometimes becomes obvious that the slides can be reordered into a better sequence from this view.
20. Use PowerPoint Animations
One of my favorite PowerPoint presentation tips is to complement your major points with a bit of animation. Using animation can bring a key point onto your slide with style!
Check out ten of the best PowerPoint tips for how to use animation from expert Sven Lenaerts below:
21. Invite Collaborators
Building a presentation often benefits from a second set of eyes. That's why it helps so much to invite a collaborator to work with you side-by-side in Microsoft PowerPoint.
Pushing your presentation up to OneDrive and inviting collaborators is easy. Thanks to the cloud-based approach, more than one user can edit a slide deck in real time. Learn how to do that in the tutorial below:
22. Add Supporting Video Clips
Building impactful presentations is all about adding other perspectives and angles to the content. One of my favorite ways to do that is to add a video clip. Maybe that's a production that you built on your own or found on sites like YouTube.
Either way, learn how to add and auto play a video clip in the quick tip below:
23. Use Infographic Templates
More presentations than ever will feature visuals that tell stories with data. But it's easy for an audience become overwhelmed with data.
That's where infographics come into play. Learn to use them in PowerPoint in the tutorial below:
24. Use Impactful Closing Techniques
I've sat through many presentations in my life. I can only remember a few that really stick out, thanks to techniques that highlighted key points. You need PowerPoint tips and tricks that help leave your audience with an impact.
To do just that, make sure you use some of the techniques highlighted in the article below:
To do that, just drag and drop the thumbnails into the order you want. When you return to Normal view, the PowerPoint presentation slides will be in the resequenced order you set here.
25. Include Data in the Appendix
Many PowerPoint presentations include data in the form of charts and graphs. That means that you'll condense specifics into a few easy-to-follow charts.
But what if your audience wants more of the backing details? Maybe they want to validate and review the detail for themselves. In that case, a set of appendix slides with extra data is sure to help.
Appendix slides are included at the end of a presentation deck for backup purposes. You might not present them, but your audience is certain to appreciate that you included them. That helps your presentation continue to be useful even after you leave the room.
Here's a great tip from: pro presenter Graeme Thomas of Johnny F Designs:
If (my clients) are sending the deck straight to clients however, I would then put all the information on the slides but will often use more slides so that they aren't too cluttered. In cases where there is a lot of content, like financial statements, I would use appendix slides.
Including an appendix helps your audience understand data without overwhelming them with that data. Follow these tips so that you get the best of both worlds.
26. Alternate Between Solid Color and White Slides
Alternating between solid color and slides with a white background can produce an interesting visual effect and engage your audience. You can use the solid-colored slides to signify a new section in your presentation.
Not to mention, solid-colored slides are the perfect way to re-enforce your brand colors and build your brand recognition.
27. Present Information With Maps
If you’re trying to make a case for a global expansion or need to report on how other branches are performing, consider using a map to help your audience visualize the data.
There's no shortage of quality PowerPoint templates with maps built in so be sure to take advantage of them.
28. Keep the Design Best Practices in Mind
The design of your presentation matters just as much as the content of your presentation. That’s why you need to devote an equal amount of time to making sure the design of your presentation is on point as you do to the actual content.
Familiarize yourself with best design practices and keep them in mind as you go about customizing your template.
29. Set a Time Limit
How many slides is the right number for you? Well, it all depends on the time limit you set for your presentation.
Believe it or not, setting a time limit is helpful to create good PowerPoint slides. If you want to learn how to make a presentable PowerPoint, it's a must to lock in the time limit and ensure that your slides support that timeframe.
Expert presenter Stephanie Ottavan offers one of our top tips for a good PowerPoint presentation based on time limits:
A presenter is usually limited to a specific time frame and you want to adhere to that as closely as you can. If you have animations and transitions in your deck, these take added time so make sure to rehearse in “show mode” of PowerPoint or Keynote and time yourself.
Believe it or not, setting a time frame is one of the most important part of creating a PPT presentation. It helps you influence how many good PowerPoint slides you should design.
30. Test Your Content Everywhere
PowerPoint in 2024 could take place anywhere. Maybe you present, online, in-person, or beam it to mobile devices. It's important to remember that the content will appear differently on each device.
PowerPoint Online is a different medium than many other apps. Make sure that your presentation design appears the same by testing it with the help of this tutorial. It shows you how your PPT presentation appears even in a browser:
Discover Great Premium PowerPoint Templates With Google Slides (For 2024)
Creating a great presentation starts with a great template. And a great PowerPoint slide design use the best presentation practices, for example:
- Use high-quality photos and graphics to help tell the story.
- Keep text to a minimum.
- Stick to one idea per slide.
Designing a great template doesn’t mean you've got to start from scratch, though. Take a look at some of the best PowerPoint templates we've got on Envato Elements.
1. Neo PowerPoint Template
The Neo PowerPoint template features a modern and bold design and includes five color variations to get you started. Along with this, you'll also get 10 master slides and 30 individual slides for all your presentation needs.
2. Vexana PowerPoint Template
The Vexana template is a great choice for brands that need a touch of elegance. This template works with PowerPoint and Google Slides and comes with a grand total of 150 slides. It also has five color variations and includes infographic elements and photo placeholders.
3. Sprint PowerPoint Template
The Sprint PowerPoint template features a professional and modern design. The template is easy to customize. You'll find 20 masters in the standard 4:3 size, allowing you to choose the best layout for your information.
4. Travelicious PowerPoint Template
For any presentation that deals with the topic of travel, check out the Travelicious template. This template is compatible with both PowerPoint and Google Slides. It includes three premade color variations as well as 30 unique slides.
As you can see from the examples above, there's no shortage of beautiful and professional PowerPoint slide designs on Envato Elements . What’s more, Envato Elements allows you to download as many PowerPoint templates as you want. Plus, get thousands of other design assets such as fonts, photos, and icons—all for one low monthly price.
Want to see even more great PowerPoint template examples? Be sure to check out our related roundup:
Need Help? Grab Our Making Great Presentations eBook (Free)
We've got the perfect complement to this tutorial. You can find more information in our eBook on making great presentations . Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter.
It'll help you master the presentation process from initial creative ideas through to writing, design, and delivering with impact.
PowerPoint Frequently Asked Questions (FAQ)
Now that you’ve read about PowerPoint tips and tricks, if you want to learn more about PowerPoint, here are some FAQs:
1. What Is a Placeholder?
Placeholders in your slide on PowerPoint help you easily add text or images to your slide without changing your design.
In a template, sometimes the placeholders have prompts such as “Click to insert a picture” or “Click to add text.” These prompts let you know what kind of placeholder it is. To learn more about placeholders, read this article:
2. How Can I Automatically Play a Video?
A PowerPoint tip is to insert an automatically played video in your presentation. When you've got a video that'll play automatically, it saves you the trouble of starting your video manually.
Videos can illustrate topics or specific points. They're also a great way to keep your audience engaged. If you want to learn how to play a video automatically, read this tutorial:
3. How Can I Add a Map to my Slide?
Another PowerPoint trick is to add a map to your slide. If you're discussing a specific location, then a map can help your audience visualize the location you're presenting. To learn how to add a map to your PowerPoint slide, read this tutorial:
4. How Do I Add a GIF to My Presentation?
Adding a GIF to your slide on PowerPoint is one way you can grab your audience's attention. To add a GIF to your slide, you’ll need to download a GIF.
Once you download it, upload it into PowerPoint and use it on your slide. For more information about how to add a GIF to your slide on PowerPoint, read this article:
5. Can I Recover My Unsaved Presentation?
Another PowerPoint trick is to learn how to recover unsaved PowerPoint files so that you can be prepared in case of an emergency. If you want to learn more, read this tutorial:
Learn More About How to Make Presentable PowerPoints
These quick PowerPoint Presentation tips are some of my favorite ways to rapidly improve a presentation. Keeping them in mind while you build a presentation can help you build a deck that you'll be confident about presenting.
Check out these tutorials to keep learning more about PowerPoint. These tutorials will give you more ideas for fixing up your PowerPoint presentation slides efficiently:
Find More Templates
Didn't see a template you like? Here are some more:
Use These PPT Presentation Tips on Your Next Presentation
Now that you've studied some of our best PowerPoint tips, it's time to put them to use. Download one of our top-notch PowerPoint themes from Envato Elements to get started. These PowerPoint presentation tips and tricks give you confidence to make you a skilled presenter.
Editorial Note : This post was first published in February of 2019. Our staff updates this post regularly — adding new, exciting PowerPoint tips and templates (with special help from Brenda Barron , Andrew Childress and Sarah Joy ).
17 PowerPoint Presentation Tips From Pro Presenters [+ Templates]
Updated: April 26, 2024
Published: September 18, 2013
PowerPoint presentations can be professional, attractive, and really help your audience remember your message.
If you don’t have much experience, that’s okay — I’m going to arm you with PowerPoint design tips from pro presenters, the steps you need to build an engaging deck, and templates to help you nail great slide design.
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Buckle up for a variety of step-by-step explanations as well as tips and tricks to help you start mastering this program. There are additional resources woven in, and you’ll find expert perspectives from other HubSpotters along the way.
Table of Contents
How to Make a PowerPoint Presentation
Powerpoint presentation tips.
Microsoft PowerPoint is like a test of basic professional skills, and each PowerPoint is basically a presentation made of multiple slides.
Successful PowerPoints depend on three main factors: your command of PowerPoint's design tools, your attention to presentation processes, and being consistent with your style.
Keep those in mind as we jump into PowerPoint's capabilities.
Getting Started
1. open powerpoint and click ‘new.’.
A page with templates will usually open automatically, but if not, go to the top left pane of your screen and click New . If you’ve already created a presentation, select Open and then double-click the icon to open the existing file.
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Creating PowerPoint Slides
3. insert a slide..
Insert a new slide by clicking on the Home tab and then the New Slide button. Consider what content you want to put on the slide, including heading, text, and imagery.
- Finally, PowerPoint Live is a new tool that enables you to do more seamless presentations during video calls and may be a better overall match for doing presentations remotely. Check out this video:
11. Try Using GIFs.
12 Free Customizable Resume Templates
Fill out this form to access your free professionally-designed templates, available on:
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- Google Slides
15. Embed multimedia.
PowerPoint allows you to either link to video/audio files externally or to embed the media directly in your presentation. For PCs, two great reasons for embedding are:
- Embedding allows you to play media directly in your presentation. It will look much more professional than switching between windows.
- Embedding also means that the file stays within the PowerPoint presentation, so it should play normally without extra work (except on a Mac).
If you use PowerPoint for Mac it gets a bit complicated, but it can be done:
- Always bring the video and/or audio file with you in the same folder as the PowerPoint presentation.
- Only insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder.
- If the presentation will be played on a Windows computer, then Mac users need to make sure their multimedia files are in WMV format.
- Consider using the same operating system for designing and presenting, no matter what.
16. Bring your own hardware.
Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things can change. The easiest fix? Just bring along your own laptop when you're presenting.
The next easiest fix is to upload your PowerPoint presentation into Google Slides as a backup option — just make sure there is a good internet connection and a browser available where you plan to present.
Google Slides is a cloud-based presentation software that will show up the same way on all operating systems.
To import your PowerPoint presentation into Google Slides:
- Navigate to slides.google.com . Make sure you’re signed in to a Google account (preferably your own).
- Under Start a new presentation , click the empty box with a plus sign. This will open up a blank presentation.
- Go to File , then Import slides .
- A dialog box will come up. Tap Upload.
- Click Select a file from your device .
- Select your presentation and click Open .
- Select the slides you’d like to import. If you want to import all of them, click All in the upper right-hand corner of the dialog box.
- Click Import slides.
When I tested this out, Google Slides imported everything perfectly, including a shape whose points I had manipulated. This is a good backup option to have if you’ll be presenting across different operating systems.
17. Use Presenter View.
In most presentation situations, there will be both a presenter’s screen and the main projected display for your presentation.
PowerPoint has a great tool called Presenter View, which can be found in the Slide Show tab of PowerPoint. Included in the Presenter View is an area for notes, a timer/clock, and a presentation display.
For many presenters, this tool can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you’re reading off of.
Use the Presenter View option to help create a more natural presentation.
Pro Tip: At the start of the presentation, you should also hit CTRL + H to make the cursor disappear. Hitting the “A” key will bring it back if you need it.
Your Next Great PowerPoint Presentation Starts Here
Now that you have these style, design, and presentation tips under your belt, you should feel confident to create your PowerPoint presentation.
But if you can explore other resources to make sure your content hits the mark. After all, you need a strong presentation to land your point and make an impression.
With several templates to choose from — both in PowerPoint and available for free download — you can swiftly be on your way to creating presentations that wow your audiences.
Editor's note: This post was originally published in September 2013 and has been updated for comprehensiveness.
Don't forget to share this post!
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Simple Steps to Make a PowerPoint Presentation
Last Updated: July 23, 2024 Fact Checked
Creating a New PowerPoint
Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.
This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,348,684 times. Learn more...
Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.
How to Make a PowerPoint Presentation
- Open the PowerPoint app, select a template and theme, then like “Create.”
- Click the text box to add your title and subtitle to create your title slide.
- Click the “Insert” tab, then “New Slide” to add another slide.
- Choose the type of slide you want to add, then add text and pictures.
- Rearrange slides by dragging them up or down in the preview box.
Things You Should Know
- Templates make it easy to create vibrant presentations no matter your skill level.
- When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
- You can add animated transitions between slides or to individual elements like bullet points and blocks of text.
- If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
- You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.
- If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.
- Skip this step if your selected template has no themes available.
- If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.
- You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.
- You can also just leave this box blank if you like.
- You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.
- On a Mac, you'll click the Home tab instead. [1] X Research source
- Clicking the white slide-shaped box above this option will result in a new text slide being inserted.
- Title Slide
- Title and Content
- Section Header
- Two Content
- Content with Caption
- Picture with Caption
- Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.
- Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.
- Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
- You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.
- You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
- If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
- You can also change the color, bolding, italicization, underlining, and so on from here.
- Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.
- Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source
- Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
- Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
- If you need to exit the presentation, press Esc .
- Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
- Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .
Community Q&A
- If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 6 Not Helpful 0
- If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0
- Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 2
- Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0
You Might Also Like
- ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
- ↑ https://www.virtualsalt.com/powerpoint.htm
- ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .
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How to Reduce the Size of a PowerPoint Presentation
It is exciting to build a PowerPoint presentation, but it does indeed become a headache after you have finished it. Its file size will cause all sorts of problems while sharing or uploading your presentation. So, mastering how to reduce the size of a PowerPoint presentation is necessary.
In this blog, we shall help you achieve the objective of making that PowerPoint file shrink without compromising the quality of your work. So let’s get started!
Why Compact a PowerPoint Presentation?
A heavy PowerPoint file can be problematic in many ways:
- Slow loading times
- Issues while emailing (due to size limits)
- Problems when uploading to the cloud or sharing platforms
- Reduced device storage space
Simple Ways to Minimize the File Size
1. compress images in your presentation.
Pictures usually take the most space within a PowerPoint file. Compressing them will significantly reduce the size without degrading the quality of your presentation.
Here’s how to do it:
- Open any picture within your presentation.
- Click on the Picture Format tab.
- Select Compress Images.
- Select the resolution you need. For virtually all presentations that will be displayed on screens, 150 ppi (pixels per inch) is sufficient.
- Clear the check box for “Apply only to this image” if compressing all images at the same time.
This nice little trick reduces the file size and is probably one of the easiest steps you can take in preparing your presentation for delivery.
2. Use Standard Fonts
There are custom, or non-standard, fonts. These can be cool, but they do make files larger. If the presentation uses unusual fonts, PowerPoint has to embed those in the file so that others can open the presentation and see it right.
Avoiding This:
- Try to use standard fonts like Arial, Calibri, or Times New Roman.
- If you used custom fonts, then in File > Options > Save uncheck the “Embed fonts in the file” option.
This is a minor adjustment that will reduce the file size and readers will open the presentation just fine.
3. Convert Images to a Lower-Quality Format
If you are using images in PNG formats, then compress them to JPEG, as these will take relatively smaller spaces especially if the images don’t really need a transparent background.
You can do this by:
- Opening the image in your graphic editing tool like Paint or Photoshop.
- Save the image in JPEG.
- Replace the original high-size original in PowerPoint.
4. Remove All Unwanted Animations and Transitions
Animations and transitions give your presentation a really sleek look but significantly increase its file size. Reduce your use or completely remove them when they are not that important to you.
To remove animations:
- Select an animated slide.
- From the “Animations” tab click “None”.
You will also be able to keep your presentation size small if you ensure it’s clean and simple. To make your presentation stand out, you can use premade professional PowerPoint templates that are already set up with optimal size and design considerations in mind.
5. Embed Videos Wisely
It can add massive amounts of file size to your presentation. Embedding a lower-resolution video or, better yet, linking to a higher-resolution one online is a great alternative.
To embed a movie through compression with PowerPoint, follow these steps:
- Go to File > Info
- Under Media Size and Performance, click Compress Media.
- Under Compress Media click on the suitable choice for compression level.
This keeps the file size minimal while yet offering rich media content.
6. Save as a PowerPoint Show (PPSX)
After everything is done on your presentation, saving it as PowerPoint Show (PPSX) might reduce the file size as well. This format is usually lighter than a standard PPTX file and opens directly into slideshow mode when shared.
- Simply go to File > Save As and select PowerPoint Show (.ppsx) from the list of file type options.
7. Delete Unused Master Slides
If you experimented with using several different templates or designs during your creation process, then you find some unused slide layouts in the Slide Master. These are just throwing away extra space, so you should go ahead and delete them.
- Open View > Slide Master and delete all the layouts you are not going to use.
8. Save Compressed
Saving in a compressed format is the last, but easiest, way to reduce file size. PowerPoint actually does this automatically for you:
- Just go to File > Save As.
- Choose Tools > Compress Pictures, and select a lower resolution.
- Alternatively, you can save it as a PDF, if you do not need it to be editable.
This helps reduce the size with which you are sharing it quickly on email or upload, for example.
More Presentation Tips & Tricks
Reducing their size may also serve as one of the techniques for perfecting your PowerPoint slides. For other presentation hacks, like changing your page orientation from landscape to portrait , feel free to check our other blogs for in-depth knowledge. Your presentations will be efficient, professional, and engaging.
Now that you know how to minimize the size of your PowerPoint presentation, it’s time to focus on what really matters – having an impactful presentation! Remember, sometimes these small adjustments make a big difference. Compression of images and use of proper fonts-these methods can be used to optimize your slides.
Not to forget, saving time and effort can sometimes be achieved when using a premade PowerPoint template. These templates are designed to be beautiful as well as file-size friendly to enhance your presentation and make it efficient.
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Arockia Mary Amutha
Arockia Mary Amutha is a seasoned senior content writer at SlideEgg, bringing over four years of dedicated experience to the field. Her expertise in presentation tools like PowerPoint, Google Slides, and Canva shines through in her clear, concise, and professional writing style. With a passion for crafting engaging and insightful content, she specializes in creating detailed how-to guides, tutorials, and tips on presentation design that resonate with and empower readers.
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Modern Doodle Minitheme. Download the Modern Doodle Minitheme presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic resources....
Free PowerPoint template and Google Slides theme for presentations about money management. Ever feel like presenting personal finance topics could be a snooze? Well this free slide theme available for both PowerPoint and Google Slides uses friendly illustrations to make financial concepts engaging. This theme is perfect for anyone who […]
Generate a presentation outline instantly with Microsoft Copilot for Microsoft 365. Expand your ideas. Ask for more information or a new slide on your topic directly through Copilot in PowerPoint. Use a free template. Choose from thousands of customizable templates to kickstart your slideshow.
You can get PowerPoint templates that have modern designs, animated ones, or even hand-drawn art in each slide. The color schemes range from bold to subtle. Each template's slides are also organized based on what you may want to include in your presentation. You can use the template as a starting point and customize its specific details from theme.
Explore 2,350 free templates and graphics for captivating presentations, with new content added daily. Premium-Quality Designs. Effortless Customization. Absolutely Free. Wide collection of free PowerPoint templates and Google Slides themes. Download professional diagrams, charts and maps to create attractive presentations.
Welcome to SlidesMania! Free creative PowerPoint templates and Google Slides themes -Much more than just presentations-. SlidesMania has been recognized by the American Association of School Librarians (AASL) as one of the best digital tools for teaching and learning. Choice Boards. Certificates.
Professional designs and layouts for your presentations. Slidesacademy is a large library of free templates for PowerPoint and Google Slides. This collection of templates includes a wide selection of graphics suitable for all types of presentations. All designs are first quality, original and exclusive. This means that an experienced designer ...
Download the "Simple Blackboard Background" presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic resources.... Multi-purpose.
Free online presentation maker. Try our new tool to edit this selection of templates for people that want to let their creativity run free. Create interactive resources easily, quickly and without the need for any software. A really useful tool for teachers and students. Move the content, add images, change colors and fonts or, if you prefer ...
Hundreds of free powerpoint templates updated weekly. Download free data driven, tables, graphs, corporate business model templates and more. ... Technology Stack Presentation Template. 10 slides. Fruit-themed PowerPoint Template. 10 slides. UX Research Report PPT Template. 12 slides. Vet Clinic Powerpoint Template.
Create beautiful presentations with visually appealing PowerPoint templates. Use our 100% editable presentation templates to create awesome slides that wow your audience. 1. Find a presentation template. Browse our curated selection of 50,000+ presentation templates to match any topic or specific need. Quickly pinpoint the ideal design, setting ...
Create stunning presentations with Google Slides. Discover slide templates for every use case, use AI to generate unique visualizations, and more. ... Import Microsoft PowerPoint or Canva presentations online, and enhance your collaboration with Slides' features like comments, action items, and granular sharing controls. ...
Impress your audience. Make the right move and engage your employees, clients, investors and stakeholders with awesome slide designs for PowerPoint presentations and Google Slides templates that are less boring than the default templates. Make your boss say "Yes!" by presenting awesome presentation reports with stunning graphics.
Open PowerPoint. In the left pane, select New. Select an option: To create a presentation from scratch, select Blank Presentation. To use a prepared design, select one of the templates. To see tips for using PowerPoint, select Take a Tour, and then select Create, . Add a slide.
Yellow Abstract Marketing Theme. Download the "Yellow Abstract Marketing Theme" presentation for PowerPoint or Google Slides and take your marketing projects to the next level. This template is the perfect ally for your advertising strategies, launch campaigns or report presentations. Customize your content with ease, highlight your ideas and ...
The key to a stunning PowerPoint presentation lies in the details. By following these steps, you can turn a lackluster set of slides into a visually engaging and dynamic presentation that will captivate your audience. So, the next time your boss says, "Please fix," you'll know exactly where to start. Happy presenting!
Get your main point into the presentation as early as possible (this avoids any risk of audience fatigue or attention span waning), then substantiate your point with facts, figures etc and then reiterate your point at the end in a 'Summary'. 2. Practice Makes Perfect. Also, don't forget to practice your presentation.
1. Open PowerPoint and click 'New.'. A page with templates will usually open automatically, but if not, go to the top left pane of your screen and click New. If you've already created a presentation, select Open and then double-click the icon to open the existing file. Image Source.
Email or phone. Forgot email? Not your computer? Use a private browsing window to sign in. Learn more about using Guest mode. Access Google Slides with a personal Google account or Google Workspace account (for business use).
How to Make a PowerPoint Presentation. Open the PowerPoint app, select a template and theme, then like "Create.". Click the text box to add your title and subtitle to create your title slide. Click the "Insert" tab, then "New Slide" to add another slide. Choose the type of slide you want to add, then add text and pictures.
More Presentation Tips & Tricks. Reducing their size may also serve as one of the techniques for perfecting your PowerPoint slides. For other presentation hacks, like changing your page orientation from landscape to portrait, feel free to check our other blogs for in-depth knowledge. Your presentations will be efficient, professional, and engaging.