office assistant cover letter 2022

Office Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples
• How To Write a Office Assistant Cover Letter

When writing your office assistant cover letter, focus on how you can help coordinate daily operations for the company that posted the job. Also, emphasize your related skills like data entry, customer service, or process streamlining.

This guide will help you write a cover letter to get interviews for your next job as an office assistant.

Office Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Office Assistant Text-Only Cover Letter Templates and Examples

Emma Brown Office Assistant | [email protected] | (987) 654-3210 | 555 Main St., San Francisco, CA 09876

February 1, 2024

Jane Lopez Office Manager DHL Supplies (123) 456-7890 [email protected]

Dear Ms. Lopez,

My organized nature and attention to detail helped me become a valued member of the Teller’s Manufacturing administrative team. One of my most significant accomplishments was increasing office efficiency by leading the project to go digital, reducing almost all paperwork. I hope to bring my resourcefulness and flexibility to DHL supplies as an office assistant.

I can help your organization achieve its mission to provide excellent customer service and quality products. Your job opening stated you’re looking for an employee to work in a fast-paced environment while maintaining a positive attitude. I am well-suited to this position. My past contributions include:

• Supporting over 150 office staff with administrative tasks
• Answering a high volume of phone calls, directing callers to the correct departments, and responding to questions
• Using advanced Microsoft Office skills, including Word and Excel, to organize company files and data

I’d like to set up an interview to discuss how my knowledge, skills and abilities can benefit your organization. Please feel free to contact me with a meeting time that works with your schedule.

Best Regards,

Patricia Martinez Office Assistant | [email protected] | (765) 432-1098 | 55 Address Rd., Portland, ME 45678

February 9, 2024

Landon Barber Senior Recruitment Manager Wood PLC (765) 432-1098 [email protected]

Dear Mr. Barber,

Streamlining the employee onboarding process to increase completion speed by 70% was my most significant achievement in 2020. I believe that I can offer the same initiative and excellent problem-solving skills as an office assistant at Wood PLC.

As a driven individual who thrives in a fast-paced working environment, I would relish the challenge of providing high-quality administrative support for multiple offices at Wood PLC. My recent accomplishments demonstrate that I have the strategic skills and drive to excel in such a role. These include:

• Receiving recognition as Employee of the Month in January for independently managing a large project load and meeting 100% of deadlines
• Leading a small team to overhaul the office scheduling system, reducing booking errors by 56%
• Training five new administrative team members to use Microsoft Office software proficiently

I hope to explain further how my excellent organizational skills and flexible working style make me the ideal candidate. Please contact me to schedule an interview.

Patricia Martinez

Jessica Miller Office Assistant | [email protected] | (123) 456-7890 | 123 Main St., Springfield, IL 09876

Marilyn Smith Office Manager Brooks Design (987) 654-3210 [email protected]

Dear Ms. Smith,

Managing and processing payroll for 120 employees at my current position while providing administrative support and coordinating daily operations has prepared me for a role in a busy office environment. I hope to bring my level of success with me to Brooks Design as an office assistant.

With my 12 years of administrative experience, I feel that I am a great fit for the administrative team at Brooks Design. I am drawn to your company’s reputation for excellence and room for growth.

My past accomplishments illustrate how I can contribute to your company in the future:

• Streamlined administrative processes to improve accuracy and efficiency
• Used Microsoft Office Suite, including Word, Excel, and Outlook, to maintain detailed records, generate reports, and coordinate meetings for staff
• Led the smooth transition to move from paper invoices to QuickBooks software

I’d like to set up an interview to discuss further how my experience and skills can benefit your company, and I am available to talk at your convenience.

Jessica Miller

How To Write an Office Assistant Cover Letter

A great office assistant cover letter usually has five sections, outlined below. When possible, connect each section back to your administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any contact details you have for your recipient. To set a clear focus, add the title “Office Assistant” to your contact header. (Note: Feel free to omit this section if you send your letter as an email message and your contact information is part of your email signature.)

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Dear Office Manager:

Dear Wood PLC Recruitment Manager:

3. “Hook” or introduction

To catch the reader’s attention, start your letter with a clear example or measure of your success as an office assistant. (Consult your resume bullet points for ideas.) Choose a highlight that shows you can streamline procedures, take on new duties, or support daily communications. In the office assistant cover letter example below, see how the applicant frames her chosen example with administrative skills and traits relevant to her target job.

4. Body paragraph(s)

Use the main section of your letter to tell why you’re drawn to this job or workplace. Most office assistant roles are varied, but read the job posting closely and highlight any core duties or focus areas that emerge. How do they compare to your background or goals? For instance, maybe the job requires a lot of phone interaction with clients, an area in which you excel. Or the office is described as dynamic and fast-paced, and you’re eager to return to that kind of work environment.

Following this explanation, cite two or three more of your main skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your dedication to quality office support – this lets you maintain your letter’s focus through the last paragraph. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Office Assistant Cover Letter Tips

1. display your administrative strengths.

Add a short list of bullet points to show your success in office support areas like data accuracy, documentation, or process streamlining. For each area, spell out how your work helped the business run more quickly or cost-effectively. Also, consider using this section to name relevant hardware equipment or software programs you’re versed in.

2. Focus on similar work experiences

If the scope of your past duties is similar to the job opening, include numbers on your cover letter to highlight that overlap. In the following office assistant cover letter example, the applicant notes her support of 120 employees – a detail that’ll stand out to hiring managers at similar-size companies.

3. Mention your relevant traits

Desired qualities in office assistants include precision, efficiency, flexibility, organization, and a service mindset. Think about which of these traits best describes you, then give an example or two of how you’ve shown them in a work setting.

Office Assistant Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can help you get past applicant tracking systems . They also set up a good interview discussion about how you fit the role and the office’s work culture.

Should I say “My name is…” on a cover letter? -

No. As long as your name appears in the letter’s closing section, you don’t need to state it directly.

What’s the best way to start a cover letter? -

With a clear example of your success in the type of role you’re after. The concept of “show, don’t tell” absolutely applies to your cover letter’s opening. For instance, don’t just tell the hiring manager you’re a “proactive administrative professional.” Show it by citing a time you exceeded expectations or found a new way to enhance office functions.

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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Office Assistant cover letter examples

You’ve got an impressive array of administrative and transferable skills that make you the ideal candidate for an office assistant.

Now you’ve got to put your communication skills to the test and write an engaging and persuasive cover letter that will grab the recruiter’s attention.

Below, we’ve put together our expert advice to guide you through the writing process, complete with some office assistant cover letter examples.

CV templates 

Office Assistant cover letter example 1

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Office Assistant cover letter example 2

Office Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Office Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Office Assistant cover letter

Here’s how to write your own winning Office Assistant cover letter

Write your cover letter in the body of an email/message

When writing your Office Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

• I am interested in applying for the role of Office Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Office Assistant cover letter

Your Office Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Assistant cover letter templates

Copy and paste these Office Assistant cover letter templates to get a head start on your own.

Hello Debbie

I am writing to express my keen interest in the Junior Office Assistant vacancy at Green Giraffe, as advertised on Indeed. As an adaptable and detail-oriented individual with a strong work ethic, I am eager to contribute my skills and enthusiasm to drive your business operations.

Though I am at the beginning of my career, I have acquired foundational knowledge of office procedures, administrative tasks, and preparing meeting materials/agendas through a three-month internship at The Primary First Trust.

I have excellent communication skills, which allow me to professionally interact with colleagues and customers and has resulted in me in aiding the implementation of a filing system that lowered document retrieval time by 30%. Moreover, I played a role in achieving a 95% client response rate within 24 hours and assisted in the completion of five admin projects one day ahead of schedule on average.

Thank you for considering my application. I have attached my CV for your review and can be immediately available for an interview at your request.

Kind regards

Kirsty Brandich

Good day Helen

I am excited to apply for the Office Assistant role at HFC Ltd. With a 6-year successful track record of providing first-class administrative support and exceptional organisational capabilities, I am confident that I can contribute to the smooth functioning of your company.

Throughout my career as an Office Assistant at Imerys Minerals, I have used my skills to carry out clerical tasks, coordinate schedules and projects, and assure seamless office functions. I am proficient in responding to phone calls in a professional manner, managing emails, and maintaining accurate files. My strong attention to detail and ability to multitask have enabled me to thrive in fast-paced office environments, where I cut costs by 15% through strategic vendor negotiations and inventory control.

I pride myself in maintaining a spotless record in handling sensitive and confidential information to guarantee data security/compliance, while expanding my skillset through office-related training programmes, workshops, and seminars.

My CV further outlines my other achievements for your review. Please do not hesitate to reach out to me for an interview, as I am immediately available.

Sheila Weaver

Good afternoon, Eva

I hope you are well. I am writing to you in connection to the available Senior Office Assistant role at Southern Tyre Ltd, as advertised on ZipRecruiter.

During my 10-year career working for Aspect Flooring as an Office Assistant, I have applied my skills in handling complex clerical duties, collaborating with team members in overseeing various office operations, tracking expenses, and supervising junior staff. I always communicate with clients, colleagues, and different departments via email or by phone in a courteous and professional manner. I effectively coordinate schedules, conduct research, and prepare reports for senior executives.

My strategic planning and problem-solving abilities have allowed me to simultaneously manage projects, where I showcased a proven record of implementing workflows which increased overall office productivity by 25%, boosting information sharing among staff by 40% through developing a new internal communication system. In addition, I recommended strategies that led to a 15% reduction in meeting duration and improved time allocation for core tasks.

I appreciate you reviewing my application and can be available for an interview at your convenience.

Jennifer Sheppard

Writing a strong attention-grabbing cover letter is a vital step in landing a good Office Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Office Assistant Cover Letter Example

Show recruiters what you’re made of with an optimized Office Assistant cover letter. Take advantage of our professional example template and how-to guide to learn how to do it yourself now.

As an Office Assistant, are you worried that your organizational skills and expertise don’t tell employers the whole story?

By submitting a cover letter you can help take care of that problem!

Cover letters can be beneficial to your application and as an Office Assistant, you can use them to your advantage . In this guide, we’ll go over how you can draft your letter by mentioning:

• How to write your Office Assistant cover letter introduction
• Ways to tailor your letter to each company’s needs
• What to list and what not to list if you are changing fields
• Skills and certifications that you should add to both your letter and resume

Apart from adding Office Assistant skills and qualifications to your cover letter, it’s also key to include them on your resume. You can use our AI-powered resume builder to help create your application in a few easy steps . 

To help you get started, we’ve come up with a sample Office Assistant cover letter. 

You can use the following example and our writing guide to come up with the perfect structure for your letter. 

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’d like to apply for the Office Assistant role at [Company] as advertised on Monster.com. I am an organized and diligent Business Administration graduate with over 2 years of office administration experience. As you’ll see, I am just the candidate you are looking for.

While working with [Current Company] I’ve been managing the handling of mail within the business in an office with over 200 employees, have gained an expert understanding of Microsoft office tools, and have succeeded in reducing office wastage by 13%. I have built a firm reputation as a reliable and organized member of the organization and as someone that can work flexibly with all teams within the business.

I was also able to exceed expectations set for me on a number of occasions. One example of this was when I successfully assisted with payroll during tax season and completed my duties over 2 days faster than expected.

It would be fantastic if we could meet one day in the near future to discuss more about the opportunity on offer with [Company]. I can be contacted at any time via [Email address] or between 4 pm – 7.30 pm on my personal mobile number [Phone number].

Thank you again for considering my application. I look forward to hearing from you.

Sincerely, Name

Address Phone number Email address

Start Your Office Assistant Cover Letter With a Strong Intro

A cover letter can help grab an employer’s attention, and the introduction will set the tone early. There are a few ways you can show that you are qualified.

If you’re experienced, you should mention how long you’ve been working as an Office Assistant or in similar office jobs. 

If you are an entry-level candidate it’s probably best to bring up how enthusiastic you are to work for the company and your most relevant skills. 

Specifically, you should reference the following topics

• Highlight relevant skills : Immediately establish your credentials as an Office Assistant by including your organizational and time management skills.
• Show enthusiasm : Convey your passion for administrative work and supporting office functions.
• Address the company’s specific needs : Research the company and tailor your introduction accordingly.
• Mention your years of relevant experience : If you have prior experience as an Office Assistant or in a related role, talk about it briefly.

Here is an example of how it can look:

As an experienced Office Assistant with 5 years of successfully supporting office functions, I bring a proven track record of exceptional document management and multitasking skills to XYZ Company. My passion for administrative work and dedication to ensuring seamless office operations align perfectly with your company’s needs.

How to Address the Employer’s Needs in Your Cover Letter

Crafting a cover letter is more than just showcasing your skills and experiences. It can be used to show your understanding of the employer’s specific needs and how you’re ideally positioned to meet them. 

• Do your research : First, review the company’s mission, values, and challenges. Demonstrating a grasp of their objectives can set you apart.
• Specify your relevant skills : Go beyond general skills. Highlight specifics like proficiency in office management software or a knack for improving office efficiency.
• Show that you can adapt : If transitioning from another field, pinpoint how your previous roles make you adaptable and apt for office tasks.
• Address any concerns : Address any gaps or missing certifications in your resume upfront. Mention any ongoing relevant training or certifications.

If you can touch on these points you should be able to grab the attention of many employers.

Changing Careers: What to Include and Avoid

Are you completely new to the Office Assistant position or the office environment? You not be sure about what to add to your letter and what to avoid noting. 

If that’s the case take a look below at what you should add to your letter and what you should probably leave out.

What to Mention

Here are different topics you can touch on if you’re changing careers . 

• Your willingness to learn : Emphasize your eagerness to acquire new skills and adapt to the office environment. Mention any relevant courses or workshops you’ve taken in preparation for the transition.
• Relevant achievements : Even if they’re from a different field, achievements that showcase your dedication, efficiency, or other relevant traits can be mentioned.
• Reason for the change : It’s a good idea to provide a brief reason for your career change, especially if it paints you in a positive light. For instance, “Seeking a role where my organizational skills can be more effectively utilized”.
• Any transferable skills : Adding skills from your previous job that can be applied to an Office Assistant role is also a smart choice. For instance, if you worked in retail, your customer service skills can be valuable in handling clients or stakeholders.

What Not to Mention

There are things you should leave out of your cover letter altogether as they are either not important or could even make you look unprofessional.

• Negative reasons for changing careers : Avoid discussing conflicts, disagreements, or other negative reasons for leaving your previous job.
• If you lack experience : Instead of highlighting what you haven’t done, focus on what you bring to the table, such as having relevant skills and certifications . 
• Salary or benefits : The cover letter isn’t the place to discuss salary expectations, benefits, or job perks unless the employer explicitly asks for it in the job posting.
• Generic sentences : Avoid generic sentences and details like “I’m a fast learner” without providing specific examples or evidence to back them up.

Certifications to List in Your Office Assistant Cover Letter

If you are an entry-level applicant , you should try to include some certifications in your letter. 

Certifications and training can not only be positive for you as an employee but also give your letter a major boost. 

Here are some certifications that would look great in your letter :

• Microsoft Office Specialist : Validates proficiency in Microsoft Office tools.
• Certified Administrative Professional (CAP) : Covers organizational management and technology.
• Certified Professional Secretary (CPS) : Focuses on administrative functions and management.
• QuickBooks Certification : Beneficial for handling financial records in smaller firms.
• Project Management Professional (PMP) : Demonstrates project management and organizational skills.

Review the example below to understand how to easily include any of your titles or courses that you’ve completed.

As a Certified Administrative Professional (CAP) with proficiency in Microsoft Office, demonstrated by my Microsoft Office Specialist (MOS) certification, I am well-equipped to streamline office processes and enhance efficiency within your team.

Essential Office Assistant Skills for Your Cover Letter

Arguably what will impress an employer the most are your skills. If you can sell your skills and how you’ve used them in the past you’ll give yourself a very good shot. 

Here are some key skills that Office Assistants need to be successful: 

• Document management
• Meeting coordination
• Inventory management
• Data entry accuracy
• Office software proficiency
• Travel arrangements
• Calendar management
• Report preparation

By adding these skills and your accomplishments using them you’ll have a well-rounded letter . Study the example below to know how you should write in your essential skills.

In my previous role, I efficiently organized and archived over 750 documents. I coordinated an average of 9 meetings per week, ensuring well-prepared agendas and a 95% punctuality rate. Additionally, I took charge of report preparation, producing over 100 detailed monthly reports, which improved departmental decision-making efficiency by 20%.

This example shows how the candidate used document management, meeting coordination, and report preparation. Demonstrate your skills in the same way, and you’ll be getting called in for interviews quickly. 

Coming up with a job-winning application always seems like a major challenge at first. However, no matter your level of experience you can find a way to do it. 

By using tools like our cover letter builder and resume templates you can win over a hiring manager in no time.

Apart from the tools keep the following tips in mind :

• Create a detailed introduction
• Explain how you were successful thanks to your skills
• Add relevant certifications 
• Avoid unnecessary information 

If you follow the advice in this article there’s a great chance you’ll be back in the office in no time. 

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3 Office Assistant Cover Letter Examples Made for 2024 

• Office Assistant Cover Letter
• Office Assistant No Experience Cover Letter
• Medical Office Assistant Cover Letter
• Write Your Office Assistant Cover Letter

As an office assistant, you do everything from answering customers’ phone calls to taking down notes and ensuring their safe delivery. You probably also handle copies, scans, digital documents, and appointment calendars.

When writing a cover letter , how do you pack in all the value you bring, make it shine, and complement your office assistant resume ? How can you demonstrate to recruiters that you have the right skills for the job?

Don’t worry! We’ve helped plenty of people reach their preferred roles in the office environment with our three office assistant cover letter examples and free cover letter generator , which you can also use to build momentum.

Office Assistant Cover Letter Example

USE THIS TEMPLATE

Copy this text for your office assistant cover letter!

123 Fictional Avenue New York City, NY 10001 (123) 456-7890

October 20, 2023

James Smith JPMorgan Chase & Co. 123 Fictional Lane New York City, NY 10001

Dear Mr. Smith:

Fuelled by an enduring admiration for JPMorgan Chase & Co.’s relentless dedication to operational excellence and customer satisfaction, I am thrilled at the prospect of becoming your new office assistant. Not only am I driven by your pursuit of unparalleled proficiency, but I also bring a potent mix of organizational agility and cutting-edge tech savviness, ready to unleash these strengths to revolutionize your office operations.

In my quest to supercharge office productivity at New York’s bustling brokerage powerhouse, Instinet, I harnessed the power of the Microsoft Office Suite to restructure an overwhelming 2,378 crucial documents. This adrenaline-fueled overhaul catapulted document accessibility by a mind-blowing 46%. Not stopping there, my creative exploit of automated spreadsheet solutions turbo-charged report completion speed by an impressive 37%, turning productivity up to eleven.

When I dove headfirst into the high-velocity world of management consulting at Oliver Wyman, I proved adept at navigating the labyrinth of scheduling conflicts. Armed with a tactical arsenal of Google Calendar strategies, I successfully defused a 26% reduction in scheduling clashes while simultaneously amplifying meeting punctuality by 19%.

Entrusted with document management at the creative dynamo, Ogilvy, I engineered a unified documentation system that shattered previous limitations. Its effective implementation sliced document retrieval times by 33% and spurred a 17% productivity surge within the team, pushing the boundaries of what was thought possible.

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally renowned standard of excellence you have cultivated. With a pulse racing in anticipation, I am eager to step into the role of your office assistant. Thank you for considering my application. I am excited to discuss further how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Amplify these stories using numbers and familiarity with relevant tools to achieve a 17% surge in productivity, and 33% rise in document retrieval speed).

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 Office Assistant No Experience Cover Letter Example

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Copy this text for your office assistant no experience cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

Emma Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johnson:

Amid a thrilling college project in supply chain management, a eureka moment sufficed when I realized the crucial role that mailroom services play in connecting people and businesses throughout Los Angeles. Brimming with enthusiasm, I am eager to electrify the mailroom clerk role at Warner Bros. Entertainment with my dynamic skills, thus fostering seamless communication and delivery.

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated package organization and distribution. Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

On one occasion, I was assigned the essential task of managing the distribution of donated items. Employing a strategic labeling system, I outmaneuvered common missteps to record a 9% drop in delivery errors.

I also took charge of promotional materials distribution for the 24th Annual L.A. Cancer Challenge 5K Walk/Run, a Los Angeles-based fundraising event. I unleashed a powerhouse mail sorting and distribution strategy, rocketing distributions by 14% higher than in previous years.

Such experiences have armed me with the expertise and passion to create a profound impact on mailroom operations at Warner Bros. Entertainment. Let’s explore this exhilarating opportunity together. Thank you.

Alejandro Santos

• Consider, for example, a mailroom clerk role demanding proficiency in mail sorting and distribution. You could dedicate a section of your office assistant no experience cover letter to an instance where you helped distribute hard copies of promotional materials for a local event.

Medical Office Assistant Cover Letter Example

Copy this text for your medical office assistant cover letter!

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Liam Williams Northwestern Medicine 123 Fictional Lane Chicago, IL 60601

Dear Mr. Williams:

From participating in pulsating health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

My health IT role at Advocate Health Care allowed me to use my passion for health tech with clinical interactions. Across this thrilling ride, I managed patient records using A4medica, Electronic Health Record (EHR) software, propelling 98.4% accuracy in data input.

At Rush University Medical Center, I maintained medical records meticulously to ensure patient information was accurate and accessible. My proficiency in several EHR software like the racecars of healthcare – Epic and Cerner, fueled a 9% increase in retrieval efficiency. I have developed a deep understanding of the critical office management skills required in dynamic healthcare settings like Northwestern Medicine.

In the realm of medical office management, success demands the slick fusion of clinical understanding, IT expertise, and an unwavering commitment to patient service. At NorthShore University HealthSystem, a team under my leadership improved billing efficiency by 16%, powered purely by an intense understanding of medical coding and billing best practices.

My hands-on experience in Chicago’s healthcare landscape makes me ideally positioned to serve as a medical office assistant at Northwestern Medicine. I look forward to discussing how my skills can benefit your esteemed organization.

• You could use the reverse chronological order to highlight your skills gained and respective quantified impacts made in previous workplaces, starting from the most recent experience.

Related cover letter examples

• Office assistant resume
• Office manager
• Administrative assistant
• Executive assistant
• Legal assistant

How to Write and Edit Your Office Assistant Cover Letter

Each office is different, and each version of your cover letter should be different to reflect the high points! You want to highlight what makes you a uniquely good fit for your job role, not just what makes you a great assistant in any office.

Revisit the job description and look for overlapping points of all sizes. Do you have the exact phone-heavy multitasking abilities the requirements call for? Does your expert background in database management make you an incredible hire at that tech company?

Writing your cover letter’s greeting and intro

Start your office assistant cover letter off strong by addressing its recipient by name! Generic greetings like “Dear Sir/Madam” are so outdated and unimpressive, so it’s worth the research it takes to find who you’re writing to.

Keep those research tabs open. You also want to hook your reader’s attention with your opener, so cite a couple of office equipment skills or personal traits that align you with the job role. Be specific and take care to avoid repeating yourself.

Why do you want this job? What qualifies you? What part of the company vision do you share? Is it their commitment to a seamless customer experience or an emphasis on reducing office inventory waste?

Just don’t use an informal opener like this with no name, specific skills, or compelling hook:

Yeah your office seems great so I wanted to reach out and talk about why I should work there. i’ve got lots of office skills so let’s talk about them.

Make sure you use a name, connect with company values, and give examples of what makes you desirable, like this opener does:

From participating in health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

Writing paragraphs for the body

Now that you’ve introduced yourself to whoever is in charge of hiring at the office, it’s time to expand on your hook: What are some of your crowning achievements so far as an office assistant?

Did you benefit your previous employer by keeping everything organized and cutting down office inventory costs? How did you improve customer experiences and boost your business’ reputation?

Those key examples of how you made a difference in your field can completely transform your cover letter. And those examples need numbers! Include quantifiable data for reinforcement, like dollar amounts for inventory costs or positive customer feedback percentages.

And make sure these all tie back into the job description ! Don’t promote your experience in a dental office to an architectural company if you can afford to stick with examples that relate directly to your dream role as an office assistant!

Example of a good body paragraph to reference:

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated a new package organization and distribution system: Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

Closing and signing off your cover letter

Just as you’d never hang up on someone who calls the front desk, you don’t want to leave your cover letter without a conclusion! What were some of those amazing office assistant skills again, and how did they help you achieve greatness?

Align these traits organically with the company’s values, reaffirming that you want the job, and they want to hire you! Don’t forget a call to action, either. You want to hear back again so that you can discuss more details on how you’re ideal to help elevate the company’s office team.

Say “thank you” to the reader for their time, either in your closing paragraph or in your professional signoff. If you don’t use it as your signoff, make sure you use a professional concluding line and sign with your full, real name.

Don’t close your cover letter informally and vaguely, like this:

Yep so there my qualifications are. Your company values sound great. Make sure you call me soon so I can plan around when to start at your office.

Instead, be specific and passionate with your closer and connect with specifics about the company on a personal level:

Wow, that one’s a winner!

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally-renowned standard of excellence you have cultivated. With a heartbeat raging in anticipation, I am eager to step into the role of your next office assistant. Thank you for considering my application. I am excited to discuss furher how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Cover Letter Tips for an Office Assistant

• Office assistants keep processes running smoothly and ensure tasks are completed on time. Whenever you can showcase examples of your efficiency in the workplace, it’ll make your impact stand out. For instance, you could write about using the Microsoft Office Suite to reorganize 1,000 crucial documents to make end-of-year reporting 66% more efficient.
• The modern workplace uses tons of technology for daily tasks, and you’ll need applicable knowledge in those programs as an office assistant. Review the job description to see what software each company uses and emphasize achievements using it in your cover letter, such as how you used Google Calendar to organize schedules 77% more accurately.
• In emails or other business correspondence, you probably aim to keep them concise to ensure the primary details are understandable. Do the same with your cover letter, emphasizing the most relevant abilities that each company is seeking, such as phone etiquette or coordinating Zoom meetings.
• Many office assistants answer phone calls or manage correspondence with key business clients. Providing evidence that you performed well on those tasks, like achieving excellent customer satisfaction scores or helping boost client retention rates, will make your abilities shine.

Circle back by that job description again, but really dig into the company website and any of their social media accounts you can find. That’s where you’ll find invaluable details about their company culture, writing tone, and work environment. Find where you align and talk about it!

Keep that touch light! You don’t want to overdo the look of your cover letter with any strange fonts or colors. Recruiters don’t have much time to spare, so they need to be able to skim your work quickly. Think clean, modern, and highly readable.

If you have them, yep! Just write “Enclosures:” at the bottom of your office assistant cover letter and list whatever you’re including. This list could be comprised of academic awards, professional recommendation letters, and of course, your initial application and resume!

17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

All cover letter examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Administrative Assistant resume guide and example
• Medical Interpreter cover letter example
• HR Administrative Assistant cover letter example
• French Translator cover letter example
• Records Manager cover letter example
• Legal Secretary cover letter example
• Hotel Front Desk Receptionist cover letter example
• Tax Preparer cover letter example
• Front Desk Coordinator cover letter example
• Interpreter cover letter example
• Chiropractic Office Manager cover letter example

Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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Office Assistant Cover Letter Examples & Writing Tips

Use these Office Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

Office assistant cover letter example 1, office assistant cover letter example 2, office assistant cover letter example 3, office assistant cover letter example 4, office assistant cover letter writing tips.

Office assistants work in offices of all sizes and specialties. They take care of many administrative tasks like answering phones, filing, and typing.

Use the tips and examples below to craft a cover letter that gets you noticed by hiring managers and proves you’re the right person for the job.

I am very interested in this opportunity and believe that my education and employment background will make me a perfect candidate for the position.

I have been employed as an office manager in the past and know that this position needs someone like me that has the ability to prioritize and multitask. Working in the Corporate Hospitality industry has been the perfect training arena for me. Not only has it trained and prepared me for all types of experiences dealing with customer service, but also taught me how to think on my feet and become an expert problem solver.

When it comes to being trained on new computer programs I have to say that I am a quick learner. I love to be challenged and to learn new things. I do have a creative side and love working with PowerPoint to create presentations with animation and music.

Working and interacting with people, teamwork, problem-solving, and learning new things is what keeps me stimulated and engaged. I believe these qualifications, in addition to my positive outlook and capabilities in working well with others, will help your company attain its goals. I look forward to meeting with you to discuss the job position further.

My name is James Jones, I am interested in your Office Assistant position. My educational background and experience has given me the professional, instructional and computer skills essential to the position for which you are seeking placement.

Through educational training and employment, I have gained valuable experiences in instructional and administrative duties. I have acquired strong interpersonal skills by working with diverse groups in both asynchronous face-to-face learning environments and the workplace.

These experiences have provided me with opportunities to utilize and strengthen my versatility within these environments. I look forward to discussing how my training and experience can contribute to your company.

As a recent graduate from Siena College this past May with a GPA of 3.8, I feel that this position as an office assistant is a perfect fit for my qualifications. As you will find in my enclosed resume, I have been fortunate to gain a broad range of experience in several different employment areas. I believe that my skills will contribute significantly to your company.

I feel that many of my skills will permit me to be part of this growing company. My experience as a secretary of TVT Agencies has taught me to work successfully and independently to ensure the interest of the company. In addition, I am quick to learn and have a large background in dealing with the public through my past jobs as a trainer and interning as a counselor. As an English minor, I have acquired proficient written communication skills. Through my college education, I have also learned to be extremely organized and committed to my work.

I would like to thank you for considering me for this position and hope to hear from you.

I am writing to submit my application for the open Office Assistant position at Iowa Logistics. I am seeking a new job opportunity because I just relocated to the Cedar Rapids area due to my spouse’s job transition. When I reviewed the requirements for your opportunity, I became very interested because my skills and industry experience are aligned closely to them.

My most recent position was with Big Rig Transportation in Des Moines, Iowa. I was an Administrative Assistant that supported several company areas, including human resources, accounting, and operations. My primary responsibilities of each function included organizing and maintaining all manual and electronic filing systems, ordering and distributing supplies, writing and distributing large amounts of correspondence, recruiting new employees, and answering and distributing phone calls. Each of these responsibilities are also a part of your position’s job description.

Throughout my 10-year career at Big Rig, I didn’t limit myself to just traditional administrative duties. I filled in as a back-up dispatcher during peak business times or during vacations. During one weekend per month, I would come in and assist the shop in organizing their parts inventory and maintenance records. I also volunteered to write the quarterly newsletter and organize company events. I was able to learn about the business and be a team player through these experiences.

I believe the combination of my office administration experiences, computer skills, and ability to be a valuable team player meet many of your requirements. If you would like to arrange a meeting to discuss my background in greater detail, please contact me at (111) 111-1111, or email me at [email protected] . Thank you for your consideration and have a great day.

Highlight your communication skills

Managers want to hire office assistants who are good at communicating. You can use specific examples from previous jobs, internships, or extracurricular activities to highlight this skill. For instance, if you’ve handled a lot of phone calls for an organization or job you’ve held in the past, talk about how well you were able to communicate with people on the phone and what kind of results you achieved. If you have experience as a public speaker who has spoken before large groups such as peers or students, include it in your cover letter and explain how having that experience makes you a better fit for this particular job.

Show interest in the company

If you are applying for an office assistant position at a non-profit organization, highlight your philanthropic interests and how they align with the mission of that particular non-profit. If you are applying for an office assistant position at a corporation, showcase your knowledge of their products or services. In either case, it is essential that you convey genuine interest in the company and how they provide value to society.

Show that you’ll be a team player

The best office assistants are the ones who know how to work with everyone and get along with all office staff members. Show hiring managers that you’re a team player by highlighting your ability to work well with others. Here are some tips for showing off your teamwork skills:

• Include specific examples of how you’ve worked with coworkers in the past. For example, if you’ve led meetings or helped resolve conflicts between coworkers, include these in your cover letter.
• Talk about why working at this company will benefit not only yourself but also the organization as a whole; show them how they can expect their staff to play an even bigger role because of your presence there.

Proofread your cover letter

Office assistants must take care to present a professional image in all of their work. This means proofreading every document, including cover letters. Look over your cover letter carefully before submitting it to make sure there are no spelling or grammatical errors.

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Click here to directly go to the complete office assistant cover letter sample.

How do you write an office assistant cover letter?

If you are considering sending a cover letter along with your resume for office assistant jobs, you are on the right track.

An office assistant cover letter can not only help you pose as a serious candidate but will also increase your chances of getting shortlisted.

However, not just any thoughtless cover letter.

Your letter has to be compelling enough to hit the mark and written with a particular employer in mind.

Anything less will not stand a chance in the current fierce job market.

Read on to get clarity about the following questions related to the office assistant cover letter:

• What are the duties and responsibilities of an office assistant?
• Why do you need a cover letter for an administrative assistant position?
• What should an administrative assistant cover letter say?
• What skills should an office assistant have?
• How to write an office assistant cover letter with no experience?
• How much do office assistants make?

What does an Office Assistant Do?

Before you begin writing an office assistant cover letter, you must be clear about their job description.

Also known as administrative assistants, office assistants are responsible for scheduling appointments, managing office inventory, organizing files, etc.

They streamline the workflow for the senior management and ensure a smooth workflow in the office.

Although their duties may vary depending on the industry they’re in, listed below are some of their general responsibilities:

• Maintaining inventory of office supplies
• Making travel arrangements for senior executives
• Responding to client calls and emails
• Performing data entry and updating paperwork
• Creating and maintaining calendar schedules for executives

Also read: What is the job description of an administrative assistant?

Why Do You Need a Cover Letter for Office Assistant Position?

It's no secret that for a single job vacancy, recruiters receive hundreds of resumes from job seekers.

Out of this pool of applicants, only 35% send a cover letter with their resume, while surveys show that 56% of recruiters want candidates to send a cover letter.

So, by sending a well-written office assistant cover letter with your resume, you’ll be a step ahead of candidates who didn’t bother to send one.

Additionally, an office assistant cover letter can help you do the following to present yourself as a determined candidate:

• Explain your motivation to join the company
• Describe what you can do for the company
• Align your skills to their requirements
• Explain the reasons for a career change or employment gaps (if any)

Also read: How to write a stellar office assistant resume in 2023?

How to Write a Cover Letter for Office Assistant?

Given below are some tips to help you write a compelling office assistant cover letter with ease:

Use the Correct Format

Small details like the format of your office assistant cover letter can determine its readability and appeal to the recruiter.

Here are some pointers you must follow:

• Left align the contents of your cover letter
• Keep 1” margin on all sides
• Use professional fonts like Times New Roman, Calibri, and Ariel
• To maintain uniformity, use the same font style in your resume and cover letter
• The font size can range between 10-12 points
• The word count must range between 200-300 words
• Use a simple design with subtle accent colors
• Save your cover letter in PDF format, unless mentioned otherwise

Also Read: Which font should you use in your cover letter?

Personalize Your Office Assistant Cover Letter

One of the important details that can grab the recruiters’ attention to your office assistant cover letter is a personalized address.

Instead of writing “To whom it may concern” like an average candidate, address the letter with the hiring manager’s name.

You can research the company to find out their name and to know more about your potential employers.

This will increase the chances of the recruiters reading your office assistant cover letter.

You can even personalize the salutation by writing:

“Dear Mr../Ms. XYZ (the last name of the hiring manager)”

Hiration Pro Tip: Avoid using salutations like Miss or Mrs. if the hiring manager is a female. Instead, practice using Ms. or any other professional title like Dr. or Prof. if they have one.

Also read: How to address a cover letter without a name?

Analyze the Job Description

The best way to know which skills and experiences you must highlight in your office assistant cover letter is by analyzing the job description provided in the listing.

Identify the employers’ key requirements and illustrate your ability to meet them.

For instance, if one of the requirements mentioned in the listing is proficiency in using Office Suite, you must highlight your familiarity with the same in your office assistant cover letter.

Highlight Important Skills

Listed below are some of the top office assistant skills that you can highlight in your cover letter with reference to the job description:

Also read: What are the top employability skills in 2023?

Focus on the Company

Most candidates make the mistake of talking only about their personal goals, objectives, and expectations from the company in their cover letters.

Don’t make it all about the yourself. You can state how it'll be a great opportunity for you but focus on showing what you can bring to the table and how you can benefit them if they hire you.

Write about how your skills and experiences can streamline workflow for them.

This also means that you must write your office assistant cover letter with a specific employer in mind, instead of being generic.

Research the company and mention how their company values or recent projects resonate with you.

Doing so will help you portray your interest and dedication to the company effectively.

Proofread Your Office Assistant Cover Letter

It's normal to make some spelling mistakes and grammatical errors while writing your office assistant cover letter.

But it is not acceptable to send it through without correcting these errors and proofreading it.

You can run your office assistant cover letter through Grammarly to identify typos or errors and have a friend read it once to ensure that you haven’t missed anything.

Also read: What are the top interview questions for administrative assistants?

Entry-level Office Assistant Cover Letter

The basic guidelines for writing a cover letter for an office assistant with no experience are the same as that for candidates with experience.

The only difference is that you must focus on highlighting your academic achievements, volunteer work, and internship experiences as a fresher.

If you have taken up certification courses or training for office assistants, you must highlight that as well as it can help you make up for the lack of experience.

Through your entry-level office assistant cover letter, you must tell the recruiters how you can benefit the company by leveraging your skills and knowledge.

Also read: How to write a resume with no experience?

Sample Cover Letter for Administrative Assistant

Office assistant salary.

Office assistants in the US make an average salary of $65,167 per annum.

This salary figure can widely vary depending on your location, employer, skills, and experience.

Given below are some of the highest-paying companies for office assistant jobs:

While the following US cities are the best places to earn more as office assistants:

Also read: When should you ask for a raise at work?

Key Points from the Blog

The following are the core points of the blog:

• You must use professional fonts like Times New Roman, Calibri, and Ariel that don’t have special characters to enhance the readability of your office assistant cover letter.
• The word count of your office assistant cover letter must range between 200-300 words and must be saved in PDF format , unless mentioned otherwise.
• Personalize your office assistant cover letter by addressing the letter with the hiring manager’s name.
• Analyze the job description provided in the listing to identify the key requirements of the company.
• Your office assistant cover letter must exemplify what you can do for the company rather than talking about your personal goals.
• Ensure to proofread your office assistant's cover letter to avoid typos and grammatical mistakes.

If you want to create a compelling cover letter for an office assistant position without breaking a sweat, use Hiration’s Cover Letter Builder which is powered by AI. You can write to us at [email protected] if you have any questions.

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2 Executive Assistant Cover Letter Examples

Applying for a position as an Executive Assistant requires more than just submitting a resume. It’s essential to craft a compelling cover letter. This letter should highlight your skills, experiences, and enthusiasm for the role.

Below, you’ll find two exemplary cover letters tailored for the Executive Assistant position. They offer insights into how to make your application stand out.

Additionally, we provide tips for writing an effective cover letter and answer some commonly asked questions to guide you through the process.

Executive Assistant Cover Letter Example 1

Executive assistant cover letter example 2.

Tips for Crafting a Great Executive Assistant Cover Letter

Crafting an outstanding cover letter is essential when applying for an executive assistant position. It allows you to showcase your qualifications and enthusiasm for the role. Here are five tips to help you create an impressive cover letter:

1. Personalize It:

• Address the hiring manager by name and mention why you are excited about the role and company.

2. Highlight Key Skills:

• Emphasize skills such as organizational abilities, communication, and proficiency with office software.

3. Showcase Achievements:

• Use specific examples from previous roles to illustrate your successes and how they’ve prepared you for this position.

4. Be Direct and Clear:

• Keep your letter concise, sticking to one page, and ensure your points are clearly communicated.

5. Professional Presentation:

• Use a formal tone, proper grammar, and check for any spelling errors to ensure a polished submission.

Frequently Asked Questions (FAQs)

1. what should i include in an executive assistant cover letter.

In an executive assistant cover letter, you should include:

• Your contact information
• The employer’s contact information
• An introductory paragraph
• A summary of your relevant skills and experiences
• Why you are interested in the position and the company
• A closing paragraph with a call to action

2. How can I make my cover letter stand out?

To make your cover letter stand out, you should:

• Personalize it by addressing the hiring manager by name
• Highlight specific achievements and skills relevant to the role
• Show enthusiasm for the company and the position
• Keep it concise and well-organized

3. Can I use the same cover letter for multiple job applications?

While you can use a basic template, it’s essential to tailor each cover letter to the specific job and company. Customizing your cover letter shows that you have done your research and are genuinely interested in the position.

4. What tone should I use in my cover letter?

Maintain a professional and courteous tone throughout your cover letter. While it’s important to demonstrate enthusiasm, avoid using overly casual language. Ensure your letter is respectful and polished.

5. How long should my executive assistant cover letter be?

Your cover letter should be concise, ideally no longer than one page. Focus on relevant information, and avoid repeating details that are already in your resume. Make sure each sentence serves a purpose and contributes to your overall message.

• Recommendation Letter for Executive Assistant Position
• Top 10 Executive Assistant Resume Summary Examples
• 3 Executive Administrative Assistant Cover Letter Samples
• Executive Assistant Thank You Letter After Interview

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Call for Experts - Strategic and Technical Advisory Group on Viral Hepatitis, HIV and STIs in the South-East Asia Region (SEA STAG HHS)

Serial number:   2024/September/180

Issued on: 23 September 2024

Deadline: 21 October 2024

The World Health Organization (WHO) is seeking experts to serve as members of the Strategic and Technical Advisory Group on Viral Hepatitis, HIV and STIs (SEA STAG HHS). This “Call for experts” provides information about the advisory group in question, the expert profiles being sought, the process to express interest, and the process of selection. 

A substantial burden on health due to HIV, STI and viral hepatitis continues to persist in the WHO South-East Asia (SEA) Region, which accounts for 24% of the global burden of hepatitis B and C, 10% of the global burden of HIV, and 16% of the burden of four curable STIs. Although new infections in the Region have reduced by 42% and AIDS-related deaths reduced by 55% during the last decade, most countries will not meet the 2025 and 2030 targets at status quo; and accelerated efforts are needed.

Hepatitis B and C national responses are variable with large gaps in their cascade of care. Syphilis during pregnancy and congenital syphilis remains a burden and threat to health among mother and infant. Integrated services linkages among programmes such as hepatitis, TB, NCD, cancer control, MCH, immunization and HIV programmes continue to have challenges, together with new challenges emerging with demographic social-economic-behavioural shifts in the populations of SEAR countries.  Drug resistance surveillance and monitoring including for HIV and gonorrhoea is limited in the region, and there are concerns of potential drug resistance to antivirals for hepatitis B and C. There remains lack of data for STIs and viral hepatitis in many countries. The triple elimination of vertical transmission of HIV, syphilis and hepatitis B initiative needs acceleration especially in countries with large populations. Emerging concerns include Mpox which has been reported in five SEAR countries, and the ongoing detection of mutant variants. As well, there are countries with protracted emergencies and large-scale refugee movements with vulnerabilities in HIV, Hepatitis, STIs and related co-morbidities.

The Integrated-Regional Action Plan (I-RAP) on viral hepatitis, HIV, STIs (2022-2026) has set targets for 2025 and 2030. A mid-term review of the I-RAP is being planned at the end of 2024. Discussions with countries on preparations to report back on 2025 progress including efforts toward Triple Elimination of Mother-to-Child Transmission (EMTCT) by 2030 shall be conducted.

A Strategic and Technical Advisory Group on Viral Hepatitis, HIV and STIs in the WHO South-East Asia Region (SEA STAG HHS) was established by the Regional Director in May 2022. The STAG-HHS acts as an advisory body to the Regional Director and provides independent guidance on strategic directions, and other high-level technical inputs, based on scientific evidence and public health approach on matters pertaining to HHS. This will enable the WHO Regional Office to better support Member States in formulating policies and implementation strategies to reach the targets of eliminating viral hepatitis and ending AIDS and STIs as public health threats by 2030. Until now, the STAG has produced recommendations to the WHO SEARO which have been taken forward since then. The current STAG membership has expired in 2024, and WHO SEARO is seeking to renew its membership.

The SEA STAG HHS will act as an advisory body to WHO in this field.

Functions of the Strategic and Technical Advisory Group on Viral Hepatitis, HIV and STIs in the South-East Asia Region (SEA STAG HHS)

In its capacity as an advisory body to the WHO Regional Office for South-East Asia, the STAG will provide advice based on independent assessment of the strategic and technical considerations in all aspects of work related to HHS in the Region. The SEA STAGHHS shall have the following functions:

• To advise on implementing and adapting the Global Health Sector Strategies for HIV, viral hepatitis and STIs 2022-2030, and the integrated RAP on HHS 2022–2026 and beyond, aligned to a systems-strengthening approach and keeping in mind the vision of Universal Health Coverage, inclusive of vulnerable and key populations in all three disease areas, and towards ending viral hepatitis, HIV and STIs as public health threats by 2030;
• To support with high-level technical advice pertaining to HHS, for adapting and customizing global guidelines and evidence on rapidly progressing areas of newer prevention approaches, diagnostics, therapeutics modalities and strategic information approaches, including analysis and advice on economic analyses of interventions;
• To support on technical assistance needs of WHO regional and country offices in  and advise on the approach to meet the needs;
• To provide guidance to work collaboratively with other cross-cutting areas such as non-communicable diseases (NCD), reproductive and child health (RCH), and health system strengthening (HSS), within and outside the organization;
• To advise WHO on the technical and strategic aspects of Member States’ efforts in responding to HHS, including policies, strategies, and guidelines, if requested and relevant to the STAG member’s expertise;
• To provide advice on working with the WHO collaborating centres and regional reference laboratories networks;
• To recommend innovations and newer initiatives required in the Region, and advise on research needs; and
• Any other related activities as agreed by the members of the STAG.

Composition

• The AG shall have up to 20 members 1 , who shall serve in their personal capacities to represent the broad range of disciplines relevant to HIV, Hepatitis and STIs. In the selection of the SEA STAG HHS members, consideration shall be given to attaining an adequate distribution of technical expertise, geographical representation and gender balance.    
• International Experts, Epidemiologist
• International Experts, HIV
• International Experts, Hepatitis  
• International Experts, STIs 
• International Experts, Laboratory
• International Experts, global health, public health, health systems, PHC, UHC  
• Community experts including from affected populations
• to chair the meeting of the SEA STAG HHS;
• to liaise with the WHO Secretariat between meetings; and 
• Support the WHO Secretariat to prepare plans of action;
• Preside over meetings to be held at least once a year;
• Support the WHO Secretariat to define internal operating procedures and SEA STAG- HHS member responsibilities and division of tasks;
• To supervise the documentation of the STAG recommendations; and 
• To submit annual meeting reports to the WHO Regional Director (RD), WHO SEARO who will then share with Member States through appropriate channels. In appointing a Chairperson, consideration shall be given to gender and geographical representation.
• Members of the SEA STAG HHS shall be appointed to serve for a period of three [3] years and shall be eligible for reappointment. A Chairperson is eligible for reappointment as a member of the SEA STAG HHS and is only permitted to serve as Chairperson for one term of 3 years. Their appointment and/or designation as Chairperson may be terminated at any time by WHO if WHO's interest so requires or, as otherwise specified in these terms of reference or letters of appointment.  Where a member’s appointment is terminated, WHO may decide to appoint a replacement member.
• SEA STAG-HHS members must respect the impartiality and independence required of WHO. In performing their work, members may not seek or accept instructions from any Government or from any authority external to the Organization. They must be free of any real, potential or apparent conflicts of interest. To this end, proposed members/members shall be required to complete a declaration of interests form and their appointment, or continuation of their appointment, shall be subject to the evaluation of completed forms by the WHO Secretariat, determining that their participation would not give rise to a real, potential or apparent conflict of interest.
• Following a determination that a proposed member’s participation in the SEA STAG-HHS would not give rise to a real, potential or apparent conflict of interest, the proposed member will be sent a letter inviting them to be a member of the SEA STAG-HHS.  Their appointment to the SEA STAG-HHS is subject to WHO receiving the countersigned invitation letter and letter of agreement. Notwithstanding the requirement to complete the WHO declaration of interest form, SEA STAG -HHS members have an ongoing obligation to inform the WHO of any interests real or perceived that may give raise to a real, potential or apparent conflict of interest.
• As contemplated in point 4 above, WHO may, from time to time, request SEA STAG-HHS members to complete a new declaration of interest form. This may be before a SEA STAG-HHS meeting or any other SEA STAG HHS-related activity or engagement, as decided by WHO. Where WHO has made such a request, the SEA STAG HHS member’s participation in the SEA STAG-HHS activity or engagement is subject to a determination that their participation would not give rise to a real, potential or apparent conflict of interest.
• Where a SEA STAG-HHS member is invited by WHO to travel to an in-person SEA STAG-HHS meeting, WHO shall, subject to any conflict-of-interest determination as set out in paragraph II.6 above, issue a letter of appointment as a temporary adviser and accompanying memorandum of agreement (together ‘Temporary Adviser Letter). WHO shall not authorize travel by an SEA STAG-HHS member, until it receives a countersigned Temporary Adviser Letter.
• SEA STAG-HHS members do not receive any remuneration from the Organization for any work related to the SEA STAG-HHS. However, when attending in-person meetings at the invitation of WHO, their travel cost and per diem shall be covered by WHO in accordance with the applicable WHO rules and policies.

Operations of the Strategic and Technical Advisory Group on Viral Hepatitis, HIV and STIs in the South-East Asia Region (SEA STAG HHS)

SEA STAG-HHS meetings may be held in open and/or closed session, as decided by the Chairperson in consultation with WHO.

(a)    Open sessions: Open sessions shall be convened for the sole purpose of the exchange of non-confidential information and views and may be attended by Observers (as defined in paragraph III.3 below).

(b)   Closed sessions: The sessions dealing with the formulation of recommendations and/or advice to WHO shall be restricted to the members of the SEA STAG HHS and essential WHO Secretariat staff.

• The quorum for SEA STAG-HHS meetings shall be two-thirds of the members.

At the invitation of the Chairperson, observers may be asked to present their personal views and/or the policies of their organization. Observers will not participate in the process of adopting recommendations of the SEA STAG HHS.

• The SEA STAG-HHS may decide to establish smaller working groups (sub-groups of the SEA STAG HHS) to work on specific issues. Their deliberations shall take place via teleconference or video-conference. For these sub-groups, no quorum requirement will apply; the outcome of their deliberations will be submitted to the SEA STAG HHS for review at one of its meetings. 
• SEA STAG-HHS members are expected to attend meetings. If a member misses two consecutive meetings, WHO may end his/her appointment as a member of the SEA STAG HHS. 
• Reports of each meeting shall be submitted by the SEA STAG HHS to WHO (the Assistant Director-General of the responsible Cluster). All recommendations from the SEA STAG HHS are advisory to WHO, who retains full control over any subsequent decisions or actions regarding any proposals, policy issues or other matters considered by the SEA STAG HHS.
• The SEA STAG HHS shall normally make recommendations by consensus. If, in exceptional circumstances, a consensus on a particular issue cannot be reached, minority opinions will be reflected in the meeting report.
• Active participation is expected from all SEA STAG HHS members, including in working groups, teleconferences, and interaction over email. SEA STAG HHS members may, in advance of SEA STAG HHS meetings, be requested to review meeting materials and to provide their views for consideration by the SEA STAG HHS.
• WHO shall determine the modes of communication by the SEA STAG HHS, including between WHO and the SEA STAG HHS members, and the SEA STAG HHS members among themselves.
• SEA STAG HHS members shall not speak on behalf of, or represent, the SEA STAG HHS or WHO to any third party.

Who can express interest?

The SEA STAG HHS will be multidisciplinary, with members who have a range of technical knowledge, skills and experience relevant to Hepatitis, HIV and STIs. Approximately twenty members may be selected.

WHO welcomes expressions of interest from:

• International Experts, Hepatitis 
• International Experts, STIs
• International Experts, global health, public health, health systems, PHC, UHC 

Submitting your expression of interest

To register your interest in being considered for the STAG, please submit the following documents by 13 October 2024, 11:59 PM, Delhi time to [email protected] with a copy to Mr Balraj Nanda at [email protected] using the subject line “Expression of interest for the SEA STAG HHS”:

Application to contain the following:

• A cover letter, indicating your motivation to apply and how you satisfy the selection criteria. Please note that, if selected, membership will be in a personal capacity. Therefore, do not use the letterhead or other identification of your employer;
• Your curriculum vitae (including your nationality/ies) and
• A signed and completed Declaration of Interests (DOI) form for WHO Experts, available at https://www.who.int/about/ethics/declarations-of-interest .

After submission, your expression of interest will be reviewed by WHO.  Due to an expected high volume of interest, only selected individuals will be informed. 

Important information about the selection processes and conditions of appointment

Members of WHO advisory groups (AGs) must be free of any real, potential or apparent conflicts of interest. To this end, applicants are required to complete the WHO Declaration of Interests for WHO Experts, and the selection as a member of a AG is, amongst other things, dependent on WHO determining that there is no conflict of interest or that any identified conflicts could be appropriately managed (in addition to WHO’s evaluation of an applicant’s experience, expertise and motivation and other criteria).

All AG members will serve in their individual expert capacity and shall not represent any governments, any commercial industries or entities, any research, academic or civil society organizations, or any other bodies, entities, institutions or organizations. They are expected to fully comply with the Code of Conduct for WHO Experts ( https://www.who.int/about/ethics/declarations-of-interest ). AG members will be expected to sign and return a completed confidentiality undertaking prior to the beginning of the first meeting.

At any point during the selection process, telephone interviews may be scheduled between an applicant and the WHO Secretariat to enable WHO to ask questions relating to the applicant’s experience and expertise and/or  to assess whether the applicant meets the criteria for membership in the relevant AG.

The selection of members of the AGs will be made by WHO in its sole discretion, taking into account  the following (non-exclusive) criteria: relevant technical expertise; experience in international and country policy work; communication skills; and ability to work constructively with people from different cultural backgrounds and orientations .The selection of AG members will also take account of the need for diverse perspectives from different regions, especially from low and middle-income countries, and for gender balance.

If selected by WHO, proposed members will be sent an invitation letter and a Memorandum of Agreement. Appointment as a member of an AG will be subject to the proposed member returning to WHO the countersigned copy of these two documents.

WHO reserves the right to accept or reject any expression of interest, to annul the open call process and reject all expressions of interest at any time without incurring any liability to the affected applicant or applicants and without any obligation to inform the affected applicant or applicants of the grounds for WHO's action. WHO may also decide, at any time, not to proceed with the establishment of the AG, disband an existing TAG or modify the work of the AG.

WHO shall not in any way be obliged to reveal, or discuss with any applicant, how an expression of interest was assessed, or to provide any other information relating to the evaluation/selection process or to state the reasons for not choosing a member.

WHO may publish the names and a short biography of the selected individuals on the WHO internet.

AG members will not be remunerated for their services in relation to the AG or otherwise. Travel and accommodation expenses of AG members to participate in AG meetings will be covered by WHO in accordance with its applicable policies, rules and procedures.

The appointment will be limited in time as indicated in the letter of appointment.

Related Documents

Call for Experts-Strategic and Technical Advisory Group on Viral Hepatitis, HIV and STIs in the South-East Asia Region

Terms of Reference for the Strategic and Technical Advisory Group on Viral Hepatitis, HIV and Sexually Transmitted Infections in the South-East Asia Region (SEA STAG HHS)