Thesis and Dissertation Guide

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  • Introduction
  • Copyright Page
  • Dedication, Acknowledgements, Preface (optional)
  • Table of Contents
  • List of Tables, Figures, and Illustrations
  • List of Abbreviations
  • List of Symbols

Non-Traditional Formats

Font type and size, spacing and indentation, tables, figures, and illustrations, formatting previously published work.

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Thesis and Dissertation Guide

II. Formatting Guidelines

All copies of a thesis or dissertation must have the following uniform margins throughout the entire document:

  • Left: 1″ (or 1 1/4" to ensure sufficient room for binding the work if desired)
  • Right: 1″
  • Bottom: 1″ (with allowances for page numbers; see section on Pagination )
  • Top: 1″

Exceptions : The first page of each chapter (including the introduction, if any) begins 2″ from the top of the page. Also, the headings on the title page, abstract, first page of the dedication/ acknowledgements/preface (if any), and first page of the table of contents begin 2″ from the top of the page.

Non-traditional theses or dissertations such as whole works comprised of digital, artistic, video, or performance materials (i.e., no written text, chapters, or articles) are acceptable if approved by your committee and graduate program. A PDF document with a title page, copyright page, and abstract at minimum are required to be submitted along with any relevant supplemental files.

Fonts must be 10, 11, or 12 points in size. Superscripts and subscripts (e.g., formulas, or footnote or endnote numbers) should be no more than 2 points smaller than the font size used for the body of the text.

Space and indent your thesis or dissertation following these guidelines:

Spacing and Indentation with mesaurements described in surrounding text

  • The text must appear in a single column on each page and be double-spaced throughout the document. Do not arrange chapter text in multiple columns.
  • New paragraphs must be indicated by a consistent tab indentation throughout the entire document.
  • The document text must be left-justified, not centered or right-justified.
  • For blocked quotations, indent the entire text of the quotation consistently from the left margin.
  • Ensure headings are not left hanging alone on the bottom of a prior page. The text following should be moved up or the heading should be moved down. This is something to check near the end of formatting, as other adjustments to text and spacing may change where headings appear on the page.

Exceptions : Blocked quotations, notes, captions, legends, and long headings must be single-spaced throughout the document and double-spaced between items.

Paginate your thesis or dissertation following these guidelines:

  • Use lower case Roman numerals (ii, iii, iv, etc.) on all pages preceding the first page of chapter one. The title page counts as page i, but the number does not appear. Therefore, the first page showing a number will be the copyright page with ii at the bottom.
  • Arabic numerals (beginning with 1, 2, 3, 4, etc.) start at chapter one or the introduction, if applicable. Arabic numbers must be included on all pages of the text, illustrations, notes, and any other materials that follow. Thus, the first page of chapter one will show an Arabic numeral 1, and numbering of all subsequent pages will follow in order.
  • Do not use page numbers accompanied by letters, hyphens, periods, or parentheses (e.g., 1., 1-2, -1-, (1), or 1a).
  • Center all page numbers at the bottom of the page, 1/2″ from the bottom edge.
  • Pages must not contain running headers or footers, aside from page numbers.
  • If your document contains landscape pages (pages in which the top of the page is the long side of a sheet of paper), make sure that your page numbers still appear in the same position and direction as they do on pages with standard portrait orientation for consistency. This likely means the page number will be centered on the short side of the paper and the number will be sideways relative to the landscape page text. See these additional instructions for assistance with pagination on landscape pages in Microsoft Word .

Pagination example with mesaurements described in surrounding text

Format footnotes for your thesis or dissertation following these guidelines:

Footnote spacing  with mesaurements described in surrounding text

  • Footnotes must be placed at the bottom of the page separated from the text by a solid line one to two inches long.
  • Begin at the left page margin, directly below the solid line.
  • Single-space footnotes that are more than one line long.
  • Include one double-spaced line between each note.
  • Most software packages automatically space footnotes at the bottom of the page depending on their length. It is acceptable if the note breaks within a sentence and carries the remainder into the footnote area of the next page. Do not indicate the continuation of a footnote.
  • Number all footnotes with Arabic numerals. You may number notes consecutively within each chapter starting over with number 1 for the first note in each chapter, or you may number notes consecutively throughout the entire document.
  • Footnote numbers must precede the note and be placed slightly above the line (superscripted). Leave no space between the number and the note.
  • While footnotes should be located at the bottom of the page, do not place footnotes in a running page footer, as they must remain within the page margins.

Endnotes are an acceptable alternative to footnotes. Format endnotes for your thesis or dissertation following these guidelines:

Endnotes with mesaurements described in surrounding text

  • Always begin endnotes on a separate page either immediately following the end of each chapter, or at the end of your entire document. If you place all endnotes at the end of the entire document, they must appear after the appendices and before the references.
  • Include the heading “ENDNOTES” in all capital letters, and center it 1″ below the top of the first page of your endnotes section(s).
  • Single-space endnotes that are more than one line long.
  • Number all endnotes with Arabic numerals. You may number notes consecutively within each chapter starting over with number 1 for the first note in each chapter, or you may number notes consecutively throughout the entire document.
  • Endnote numbers must precede the note and be placed slightly above the line (superscripted). Leave no space between the number and the note.

Tables, figures, and illustrations vary widely by discipline. Therefore, formatting of these components is largely at the discretion of the author.

For example, headings and captions may appear above or below each of these components.

These components may each be placed within the main text of the document or grouped together in a separate section.

Space permitting, headings and captions for the associated table, figure, or illustration must be on the same page.

The use of color is permitted as long as it is consistently applied as part of the finished component (e.g., a color-coded pie chart) and not extraneous or unprofessional (e.g., highlighting intended solely to draw a reader's attention to a key phrase). The use of color should be reserved primarily for tables, figures, illustrations, and active website or document links throughout your thesis or dissertation.

The format you choose for these components must be consistent throughout the thesis or dissertation.

Ensure each component complies with margin and pagination requirements.

Refer to the List of Tables, Figures, and Illustrations section for additional information.

If your thesis or dissertation has appendices, they must be prepared following these guidelines:

Appendices with mesaurements described in surrounding text

  • Appendices must appear at the end of the document (before references) and not the chapter to which they pertain.
  • When there is more than one appendix, assign each appendix a number or a letter heading (e.g., “APPENDIX 1” or “APPENDIX A”) and a descriptive title. You may number consecutively throughout the entire work (e.g., 1, 2 or A, B), or you may assign a two-part Arabic numeral with the first number designating the chapter in which it appears, separated by a period, followed by a second number or letter to indicate its consecutive placement (e.g., “APPENDIX 3.2” is the second appendix referred to in Chapter Three).
  • Include the chosen headings in all capital letters, and center them 1″ below the top of the page.
  • All appendix headings and titles must be included in the table of contents.
  • Page numbering must continue throughout your appendix or appendices. Ensure each appendix complies with margin and pagination requirements.

You are required to list all the references you consulted. For specific details on formatting your references, consult and follow a style manual or professional journal that is used for formatting publications and citations in your discipline.

References with mesaurements described in surrounding text

Your reference pages must be prepared following these guidelines:

  • If you place references after each chapter, the references for the last chapter must be placed immediately following the chapter and before the appendices.
  • If you place all references at the end of the thesis or dissertation, they must appear after the appendices as the final component in the document.
  • Select an appropriate heading for this section based on the style manual you are using (e.g., “REFERENCES”, “BIBLIOGRAPHY”, or “WORKS CITED”).
  • Include the chosen heading in all capital letters, and center it 1″ below the top of the page.
  • References must be single-spaced within each entry.
  • Include one double-spaced line between each reference.
  • Page numbering must continue throughout your references section. Ensure references comply with margin and pagination requirements.

In some cases, students gain approval from their academic program to include in their thesis or dissertation previously published (or submitted, in press, or under review) journal articles or similar materials that they have authored. For more information about including previously published works in your thesis or dissertation, see the section on Use of Your Own Previously Published Materials and the section on Copyrighting.

If your academic program has approved inclusion of such materials, please note that these materials must match the formatting guidelines set forth in this Guide regardless of how the material was formatted for publication.

Some specific formatting guidelines to consider include:

Formatting previously published work with mesaurements described in surrounding text

  • Fonts, margins, chapter headings, citations, and references must all match the formatting and placement used within the rest of the thesis or dissertation.
  • If appropriate, published articles can be included as separate individual chapters within the thesis or dissertation.
  • A separate abstract to each chapter should not be included.
  • The citation for previously published work must be included as the first footnote (or endnote) on the first page of the chapter.
  • Do not include typesetting notations often used when submitting manuscripts to a publisher (i.e., insert table x here).
  • The date on the title page should be the year in which your committee approves the thesis or dissertation, regardless of the date of completion or publication of individual chapters.
  • If you would like to include additional details about the previously published work, this information can be included in the preface for the thesis or dissertation.

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Microsoft Word for Dissertations

  • Chapter and Section Numbering
  • Introduction, Template, & Resources
  • Formatting for All Readers
  • Applying a Style
  • Modifying a Style
  • Setting up a Heading 1 Example
  • Images, Charts, Other Objects
  • Footnotes, Endnotes, & Citations
  • Cross-References
  • Appendix Figures & Tables
  • Table of Contents
  • List of Figures/Tables
  • Page Numbers
  • Landscape Pages
  • Combining Chapter Files
  • Commenting and Reviewing
  • Tips & Tricks
  • The Two-inch Top Margin
  • Troubleshooting
  • Finalizing Without Styles
  • Preparing Your Final Document

Page Contents

Microsoft Word can automatically keep track of your chapter, section, and sub-section numbering for you. Using these numbering schemes will also allow your figure/diagram/table/equations to be automatically numbered, as well.

In this part of the Guide, you'll learn:

  • How to set Word to automatically number your Chapters and Sections
  • How to customize your number style ( Section 1.1 vs. Section 1.a or Section 01.01 )
  • How to automatically number Appendices

Automatic Chapter and Subsection Numbering

Important Note: Not everyone needs this type of numbering; if your discipline doesn’t require it, skip this section!

Word can automatically number sections (Chapter 1, 1.1, 1.2, etc.) of your document and include the chapter number in the captions (Figure 1.2, 2.2, etc.).

  • Make sure each of your chapter titles are in the Heading 1 style, and then click on one of your chapter titles.
  • Click OK when you are finished.
  • If you typed in the text “Chapter #”, and now it is duplicating your efforts, delete the text you typed and leave the automatically generated chapter number.
  • To follow the automatically generated chapter number with the title of your chapter on a new line, click just before the text of your title, hold down the Shift key on the keyboard, and then press the Enter key.

Note: If you have any problems with word automatically adding outline numbering to parts of your front matter, simply delete it.  Your chapter numbers will reset to show the correct number of chapters.

Removing the section numbering from our template

thesis line numbers

  • Place your cursor in the title of your Chapter 1 (which is styled with the Heading 1 style)

thesis line numbers

In some cases, you may find that Word has added "Chapter X" before some of your Heading 1 sections that aren't chapters (like Acknowledgements or Bibliography). All you need to do is go to each of those sections, place your cursor after "Chapter X", and press Backspace to delete it.

Customizing Your Numbers

If you want to change anything about the numbers – for example, you are using the 1.1, 1.2 , etc... style but would like it to be 1.a, 1.b , etc..., or you want to change Arabic numbers (Chapter 1) to Ordinal (Chapter One), or you want to put a colon or a tab after the numbers, you can.

thesis line numbers

  • Use the Number style for this level: pulldown menu (A) to choose from various numeral or letter styles.
  • Under "Click level to modify" (B), in this screenshot we've selected level 1 (the Chapter level) and added the word “Chapter” and a space afterwards to the "Enter formatting for number" (C) field. 
  • Then you can modify the other levels (Level 2 would be for a section in a chapter and Level 3 for a sub-section, and of course Level 4 for a sub-sub-section). You can, for example, change the period in between the level and sub-level numbers to a dash or anything you want by making the change in the "Enter formatting for number" (C) field.
  • In the "Follow number with:" field (D), you may also see that a tab follows the number. We suggest you change that to a space. 

thesis line numbers

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Formatting Theses & Dissertations using Word 2010: Numbering

  • Footnotes and Endnotes
  • Images, Charts, Other Objects
  • Cross-References
  • Applying a Style
  • Modifying a Style
  • Setting up a Heading 1 Example
  • Setting Margins
  • Creating and Using Templates
  • Combining Chapters
  • Finalizing Without Styles
  • Adding Page Numbers
  • Landscape Pages
  • Automatic Table of Contents and Lists
  • Commenting and Reviewing
  • Quick Links

Page Contents

Learn about making subsections and appendices easier to number

  • Customizing Your Numbers (different numbers in different places on the page on different pages)

Automatic Chapter and Subsection Numbering

Outline numbering in appendices, customizing your numbering, add different page numbers or number formats to different sections.

Let's say you want to use different page numbers or number formats and styles in different parts of your document. You could use page numbers such as i, ii, iii… for the introduction and table of contents and 1, 2, 3… for everything after. The trick is to divide the document into sections and to make sure those sections aren’t linked. Then, set the page numbering for  each  of those sections by following these steps.

Notes:  

If you're using Word Online, you can add page breaks but not section breaks. If you have the Word desktop application, use the  Open in Word  command to open the document. When you’re done and you save the document, it will continue to be stored where you opened it in Word Online. If you don’t have Word, you can  try  or  buy  it in the latest version of Office now.

Click at the very beginning of the first page where you want to start, stop, or change page numbering.

Choose  Layout  (or  Page Layout ) >  Breaks  >  Next Page .

The break options are shown on the Layout tab.

Tip:  You might find it helpful to see section breaks and other formatting marks as you type. On the  Home tab, in the  Paragraph  group, choose  Show/Hide  (¶) to turn on the display of formatting marks. Choose the button again to turn off the display.

On the page after the section break, double-click in the header (top of page) or footer (bottom of page) area where you want to display page numbers. This will open the  Design  tab under  Header & Footer Tools .

Click  Link to Previous  to deselect the button and disconnect your header or footer from the header or footer in the previous section.

The Link to Previous option is highlighted in Header & Footer Tools.

Note:  If  Link to Previous  is dimmed, it means there is no section break between the page you're on and the previous page. Make sure you've successfully added a section break (see step 2) and that you've opened the header for the appropriate section.

In the  Header & Footer  group, click  Page Number , pick a location, and then choose a style in the gallery.

In the Header and Footer group, choose Page Number, and then choose Current Position.

Note:  If your change only affects the first page of your section, make sure  Different First Page  is not selected. Double-click the header or footer area of the first page of the section, and look in the  Options group on the  Design  tab.

To choose a format or to control the starting number, in the  Header & Footer  group, choose  Page Number  >  Format Page Numbers  to open the  Page Number Format  dialog box.

The options in the Page Number Format dialog box are shown.

Do either or both of the following:

Click  Number format  to select the format for the numbering, such as a, b, c or i, ii, iii.

Under  Page numbering , choose  Start at  and type a number that you want to start the section with.

Tips:  

If you just want to change or delete the first page number of a section, double-click to open the header or footer on that page, and in the  Options  group on the  Design  tab, click  Different First Page . Then delete or format the first page number as you like.

You also can change the appearance of the page numbers. On the  Home  tab, choose  Font , and change, for example, the font style and family, and font size and color.

When you’re done, choose the  Close Header and Footer , or double-click anywhere outside the header or footer area to close it.

The Close Header and Footer option is highlighted on the Header and Footer Tools tab.

Format Page Number in Word 2010 and 2007 .

To Format the page numbering for different sections, follow these steps.  

  • Click between two parts of your document that you want to number differently.
  • on the  Page Layout Tab , Click  Breaks .
  • Click  Next Page ,  Even Page , or  Odd Page , and then click  OK .
  • Click in the first section of your document.
  • On the  Insert  Tab Click  Header  and then Click Ed it Header
  • Click in the header or footer where you want the page number
  • On the  Header & Footer Tools tab  Click  Page Number
  • Click The option that puts the page number where you would like
  • On the  Header & Footer Tolls tab  Click  Page Number
  • Click  Format Page numbers
  • In the  Number Format  box, click the format that you want for the numbers in this section.
  • Do one of the following:
  • If you want the page numbering for the first page in this section to start at a particular number other than the first number in the format series, click  Start at  under  Page numbering , and then enter the first number that you want to appear on the first page of the section.
  • If you want the page numbering to continue from the previous section, click Continue from previous section.
  • Click  OK
  • On the  Header and Footer  tools tab, click  Next  in the Navigation Group
  • Repeat steps 1 through 3 and 9 through 11 to change the page numbering for another section
  • On the  Header and Footer  tools tab, click  Close

Important Note: Not everyone needs this type of numbering; if your discipline doesn’t require it, skip this section!

Word can automatically number sections (Chapter 1, 1.1, 1.2, etc.) of your document and include the chapter number in the captions (Figure 1.2, 2.2, etc.).

  • Make sure each of your chapter titles are in the Heading 1 style, and then click on one of your chapter titles.
  • Click OK when you are finished.
  • If you typed in the text “Chapter #”, and now it is duplicating your efforts, delete the text you typed and leave the automatically generated chapter number.
  • To follow the automatically generated chapter number with the title of your chapter on a new line, click just before the text of your title, hold down the Shift key on the keyboard, and then press the Enter key.

Note: If you have any problems with word automatically adding outline numbering to parts of your front matter, simply delete it.  Your chapter numbers will reset to show the correct number of chapters.

Start Numbering on Page 2

How do i start page numbers on the second page of my word 2010 document.

Word 2010, by default, starts page numbers on the first page of a document. If the first page is a cover page, or a title page, then the second page of the document should be page 1.

  • Insert page numbers by clicking on the Insert tab and choosing Page Number in the Header & Footer tab. Then select the position of the numbering.
  • Because the new page numbers will be selected, the Design tab for Header & Footer Tools will appear. Under Options , select Different First Page . ( This will start page numbering page 2, but the second page will be labeled "2". This isn't what we wanted. There is an extra step to making this page say "1". )
  • While the Design tab for Header & Footer is still up, select Page Number in the Header & Footer group. Then choose Format Page Number .
  • The resulting window is shown to the right. Change the radial button at the bottom to Start at and type in 0 . Then click ok .

Follow the instructions at this link for roman numerals .

This was taken from the Just Tips webpage from the website for Mission Critical Training in Denver.

Customizing Your Numbers

If you want to change anything about the numbers – for example, you are using the 1.1, 1.2, etc. style but would like the word “Chapter” to display automatically in front of the Heading 1 number, you want to change Arabic numbers to Ordinal, or you want to change the spacing after the numbers, you can.

Click one of your headings, then go back to the Home Ribbon, and in the Paragraph Group click the Multilevel List icon (see screen shot above) and select Define New Multilevel List….   Click the More>> button, then select the relevant list level.

  • You can use the Number style for this level: pulldown menu to choose from a various styles, as seen in the screenshot (below the Enter formatting for number: box).
  • In the screenshot, with the Level on the left set at 1, we added the word “Chapter”. Moving to the second level, you can change the period in between the level and sublevel to a dash or anything you want in the Number format box.

You may also restart number for captions in your appendices or other separate areas of your dissertation.  You will need to change your outline numbering settings before inserting your captions.

We are going to do a variant of the steps above, but instead of defining new levels for your list, you will be editing the first level from this point forward. This should work, but sometimes Word acts up, and even though you’ve followed all the steps, it doesn’t take. If that happens, set up an appointment with the KNC and we’ll help you out.

  • Apply the Heading 1 style to the title of your Appendix.
  • On the Home Ribbon, go to the Paragraph Group , click the Multilevel List icon and select Define New Multilevel List….   Make sure the whole dialog box is showing by clicking on the More>> button (if it says <<Less instead, you are all set).
  • Under Enter formatting for new number :, replace “Chapter” with “Appendix.”
  • Choose the appropriate style, (such as A,B,C,… ) from the Number style for this level: pulldown menu.
  • Set the correct letter or number in the Start at: pulldown.
  • In the Apply changes to: pulldown, choose This point forward .
  • Click OK to close the dialog box.
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  • Last Updated: Dec 16, 2021 3:21 PM
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Formatting Requirements

Page layout, margins and numbering, workday student support.

Graduate students can find "how to" guides and support information on our Workday support page .

Your scholarly approach may call for a different presentational method. These are the requirements and recommendations for text-based theses.

For a text-based thesis, or the text portions of a thesis, the page size must be 8.5" x 11", and the text must be in a single, page-wide column. Do not use two or more columns in your thesis.

The text of the thesis is written in paragraph form.

  • the first line of each paragraph should be indented, OR
  • there should be a larger space between paragraphs than there is between lines.

Each chapter should generally start at the top of a new page.

Left: 1.25 inches (32 mm) is recommended if you intend to bind copies of your thesis; 1 inch minimum.

Right, top, and bottom: 1 inch recommended; 0.75 inches (19 mm) minimum

Page Numbering

Preliminary pages:.

  • must be numbered in lower case Roman numerals (ii, iii, iv, etc.)
  • the title page is "i" but this number must not appear on the page
  • numbering begins at "ii" on the committee page
  • the first page of the abstract is page iii

Body of thesis:

  • must be numbered in Arabic numerals (1, 2, 3, etc.)
  • the first page of the text is "1"
  • subsequent pages are numbered continuously throughout, including pages with tables and figures, bibliographies, appendices, and index

Whole thesis:

  • every page except the title page must have a number on it
  • there must be no blank pages in the thesis.

Page numberS:

  • must be placed at least .5 inches (12 mm) from the edge of the page
  • may be either in the lower centre or on the top or lower right of the page, when the page is viewed in portrait view. Lower right is preferred.

Landscape Pages

Landscape pages must be orientated in your PDF so that they are readable without rotation. You do not need to change the location or orientation of the page number, but may if you wish.

Facing Pages

Facing pages are not acceptable; you must use one-sided layout and pagination. If the caption for a figure, table, etc., cannot appear on the same page as its accompanying illustration, place the illustration on a separate page after the caption.

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How to structure your PhD thesis

Organising your PhD thesis in a logical order is one of the crucial stages of your writing process. Here is a list of the individual components to include

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The task of writing a PhD thesis is top of mind for many aspiring scholars. After all, completing one is no small task. And while these pieces of writing often share a standard format, this can differ slightly based on the requirements of your institution or subject. So what elements make up a PhD thesis?

A doctoral thesis usually contains:

  • A title page
  • Declarations from the candidate and supervisor
  • A certificate from the candidate and supervisor
  • A plagiarism report
  • Acknowledgements 
  • A table of contents
  • Abbreviations 
  • An abstract

Chapters typically cover:

  • A general introduction 
  • Literature review
  • Analysis of the gap in research with aims and objectives
  • Materials and methods
  • Summary and conclusion
  • References or bibliography. 

You should also include a list of papers you have published and any relevant achievements at the end. 

An explanation of each of the components of a PhD dissertation 

Title page: a PhD thesis starts with a title page that contains the complete title of the research work, the submitting university, names of the candidate and supervisor, affiliation and month and year of submission.

Abstract: this serves as a concise synopsis of the dissertation, covering the research context, purpose of the study or research questions, methodology, findings and conclusions. This section is usually one to two pages in length. 

Table of contents: this page lists the thesis content and respective page numbers.

General introduction and literature review: this component is usually 20 to 40 pages long. It presents the readers with the primary material and discusses relevant published data. It provides an overview of pertinent literature related to the thesis such as texts that critically assess the existing literature to identify the gap in research and explain the need behind the study. 

Aims and objectives: this section of the thesis is typically one to two pages long and describes the aims and objectives of the study. Structure them as three to four bullet points describing specific points that you will investigate. Approach this by thinking about what readers should understand by the end of the thesis. Ensure you:

  • Give a clear explanation of the purpose and goals of your study 
  • Outline each aim concisely
  • Explain how you will measure your objectives
  • Ensure there is a clear connection between each aim
  • Use verbs such as investigate, evaluate, explore, analyse and demonstrate.

Materials and methods: this section briefly explains how you have conducted the study and should include all the materials you used and procedures you implemented. For example, if your research involves working with chemicals, list the chemicals and instruments used, along with their catalogue numbers and manufacturers’ names. This section should also explicitly explain the methodology you used, step-by-step. Use the past tense while writing this section and do not describe any results or findings of the study yet.

Results: this section is sometimes called the “findings report” or “the experimental findings” (referring to data collection and analysis). Write the results concisely and in the past tense. Include text, figure and table infographics created with tools such as Microsoft PowerPoint, Adobe Illustrator and BioRender to visualise your data . 

Discussion: this is a chance to discuss the results and compare the findings of your study with the initial hypothesis and existing knowledge. Focus on discussing interpretations, implications, limitations and recommendations here.

  • Resources on academic writing for higher education staff 
  • Tips for writing a PhD dissertation: FAQs answered
  • How to tackle the PhD dissertation

Summary and conclusion: this section should be shorter than the discussion and summarise your key findings. The summary and conclusion should be brief and engaging, allowing the reader to easily understand the major findings of the research work. Provide clear answers to the research questions, generate new knowledge and clarify the need for the study. 

Future perspective: this section of the thesis (which is often combined with a summary or conclusion) talks about the study's limitations, if any, and indicates the directions for future studies based on your findings. 

References or bibliography: the last section should include the list of articles, websites and other resources cited in the thesis.

Always remember that, depending on the department, university or field of study, you might have to follow specific guidelines on how to organise your PhD thesis. Ensure you consult your supervisor or academic department if you have any doubts.

Shama Prasada Kabekkodu is a professor and head of cell and molecular biology at Manipal School of Life Sciences, Manipal Academy of Higher Education, India.

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Guidelines for Chapter Numbering in a Thesis: How to Structure and Order Your Research

Writing a thesis requires meticulous planning and organization. one crucial aspect of presenting your research in a coherent manner is chapter numbering. properly structuring and ordering your thesis chapters will not only enhance the readability of your work but also demonstrate your research skills. in this blog post, we will provide you with a comprehensive guide on how to effectively number your thesis chapters..

Guidelines for Chapter Numbering in a Thesis: How to Structure and Order Your Research

Why is Chapter Numbering Important in a Thesis?

Chapter numbering serves several purposes in a thesis:

  • It facilitates easy navigation for readers and reviewers.
  • It creates a logical flow and structure for your research.
  • It allows readers to locate specific information or sections within your thesis quickly.
  • It showcases your organizational skills and attention to detail.

General Guidelines for Numbering Thesis Chapters

Follow these guidelines to ensure clarity and consistency:

  • Start with numbering from Chapter 1: Begin your chapter numbering with Chapter 1 instead of Chapter 0. This signifies the start of your thesis.
  • Use Arabic numerals: Number your chapters using Arabic numerals (1, 2, 3, etc.) and avoid using Roman numerals (I, II, III) or alphabetical numbering.
  • Avoid duplicate numbering: Ensure that each chapter has a unique number. Do not assign the same number to multiple chapters.
  • Number your chapters in consecutive order: Follow a sequential order for chapter numbering. This helps readers understand the logical progression of your research.
  • Consider using decimal numbering: If your research requires a more nuanced breakdown, you can use decimal numbering (e.g., Chapter 2.1, Chapter 2.2). However, use this approach sparingly and only when necessary to avoid excessive complexity.

Special Cases: Preliminary and Appendices Chapters

While most thesis chapters follow a conventional numbering structure, there are a few exceptions to consider:

  • Preliminary chapters: The preliminary sections, such as the abstract, acknowledgments, and table of contents, should not be numbered. However, you can assign them lowercase Roman numerals (i, ii, iii, etc.) or use a separate style (e.g., Roman number format).
  • Appendices: Appendices are additional sections that provide supplementary information but are not an integral part of the main thesis. You can choose to number appendices as A, B, C or use alphanumeric combinations (e.g., Appendix A, Appendix B.1).

Final Thoughts

Proper chapter numbering in your thesis is essential for maintaining clarity and ensuring a smooth reading experience for your audience. By following the guidelines provided in this blog post, you can structure and order your research effectively, leaving a positive impression on your readers and evaluators.

Remember, maintaining consistency and logical progression in your chapter numbering reinforces the professionalism and academic integrity of your thesis. So, take the time to plan and organize your chapters meticulously, and you will have a well-structured, cohesive thesis that effectively communicates your research findings.

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because LaTeX matters

Adding line numbers to documents.

There is a really nice package, lineno , which provides line-numbering and various options for customization, some of which I will discuss further below. The most common use is continuous line numbering throughout the document. The following two lines in the preamble will do the trick:

lineno_general

General lineno package example

Some of the options the package provides include:

  • [left]: Line numbers in left margin (default)
  • [right]: Line numbers in right margin
  • [switch]: Line number in outer margin (left for even, right for odd pages)
  • [switch*]: Line numbers in inner margin
  • [pagewise]: Restart numbering on every page
  • [running]: Continuously number lines (default)
  • [modulo]: Print only multiples of five
  • [displaymath, mathlines]: Line numbers for math environments (both needed)

Line-numbers for a paragraph

The package provides a linenumbers environment to number a single paragraph.

lineno_par

Paragraph line number example

If you do not leave an empty line between the previous and the actual paragraph, the previous may also get numbered.

Line numbers for math environments

We saw how math environments can be automatically wrapped for lines to be numbered. To number only a single set of equations, rather than the whole document, use the following code (from the  lineno documentation ):

Numbering every other line

Instead of using the modulo option, it is possible to number every nth line (e.g. every second):

Customizing numbers

The font of the numbers is readily changed by redefining linenumberfont . The default font style/size used is:

Since linenumber is just a counter, it is possible to change it to roman ( roman/Roman ) numbers or alphabetic characters ( alph/Alph , max 26!):

lineno_roman_red

Customized line number example

Referencing line numbers

The package also implements labels/references to specific line numbers using linelabel / lineref . And by loading the hyperref package (always load last), clicking the references brings the user directly to the corresponding line.

Documentation

Package documentation (user manual) for lineno .

Share this:

17 comments.

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8. February 2012 at 12:25

Sounds like a nice package. I’d love to use it. Unfortunately, my paragraphs containing align environments don’t get counted or numbered, that is neither the equations nor the text surrounding it.

Any idea how to fix this?

Best wishes, Almut

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8. February 2012 at 15:33

Fixing the text surrounding is easy, just add an empty line before the align environment or some of the solutions provided here .

Adding line numbers to the equations is more tricky. I tried a fix posted by Ted some time ago. When I encapsulate align with linenomath :

I get a funny double number on the last equation. He also mentioned double numbers, but only in his first fix.

Does anyone know how to fix this?

Thanks, Tom.

17. February 2012 at 16:17

Thanks for the reply Tom!

However, the line numbers aren’t necessary and would be just for my convenience while writing my thesis, so any changes in the text are overkill in my case. I’ll survive without them. 🙂

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4. April 2012 at 23:14

The double-line numbers are an artificate of TeX not setting text on a grid. Occassionally (but not always), you’re going to get an extra number between an equation and the surrounding text, especially if your equation is “tall.” Given the substrate on which TeX documents are constructed, preventing these problems is a significant challenge.

5. April 2012 at 5:12

Ted, thanks for the clarification. Best, Tom.

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8. February 2012 at 13:30

You have ledmac for critical edition of text wich allow to number lines.

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20. November 2015 at 15:10

Are there any other methods? I think what I’m after is a page decoration rather than text markup as {lineno} package does – it puts numbers for each line of text. I would like numbering down the edge of the page so that someone can refer to a place on the page irrespective of whether it is a line of text, an equation or a figure (with labels).

24. November 2015 at 14:41

Below is some code which I adapted slightly from its source . It prints line numbers irrespective of the content. Obviously, these line numbers might not perfectly coincide with the actual content. A shift happens whenever the height of an object (such as a figure) is not a multiple of the ‘line height’.

I hope this is what you were looking for.

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1. July 2017 at 4:09

But how do I put the numbering on both sides of the text?

1. July 2017 at 14:58

That’s an interesting question. Use the following code to show line numbers on both sides of the text. I took the solution from here .

3. July 2017 at 22:21

Tom, really thank you. It helped a lot. Problem solved

12. February 2018 at 16:33

How do I make the numbering appear from a specific passage of the text, not the text header?

16. February 2018 at 22:33

Thanks for your question. In the article, I show how to number a specific paragraph. I assume that’s not what you are looking for. Do you want to add line numbers anywhere in the text starting with 1 or with the actual line number counted from the beginning of the text?

18. February 2018 at 18:55

Hi Tom, thank you for having responded. Do you know that feature that puts the lines on the sides of the text? well, I use this feature because I find it very cool, however, I need that numbering to appear from the body of the text and not from the header. I have no idea how to modify this. An example of this numbering is what is in the link: https://www.overleaf.com/latex/templates/cvpr-2018-template/qgmrfntfbqns#.WomvIXUbP_g

20. February 2018 at 22:01

Thanks for your reply. Perhaps you find the solution described here useful.

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23. March 2018 at 21:59

this is great. thanks!

' src=

27. October 2021 at 0:26

Many Thanks!

Leave a Reply Cancel reply

University of South Florida

Office of Graduate Studies

Main navigation, page numbering.

The thesis/dissertation is comprised of several different sections which require a distinct numbering format.

All page numbers should be:

  • Located on the bottom of each page that requires them
  • Located between .5” and .75” inches from the bottom of the page
  • The same font and size as the main body of text

Pagination for Front Matter , Table of Contents & Lists, and the Main Body should be formatted as follows:

No Page Number

  • Acknowledgments

Lowercase Roman Numerals (i, ii, iii, iv, etc.)

  • Table of Contents
  • List of Tables
  • List of Figures
  • List of Abbreviations

Arabic Numerals (1, 2, 3, etc.)

  • About the Author (if used, list as "End Page" in the Table of Contents)

How do you format different pagination for different sections?

There are two options:

Section Breaks You can insert section breaks in the document where the change in style happens, and then format the page numbers of each section. Check to ensure the sections are not linked so that the changes in page numbers are limited to a given section.

Separate Documents Create 3-4 separate Word documents - one for each style of page numbering. You will then save each as a PDF and combine the PDFs using Adobe Acrobat. 

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  • Figure and Table Lists | Word Instructions, Template & Examples

Figure and Table Lists | Word Instructions, Template & Examples

Published on October 13, 2015 by Sarah Vinz . Revised on July 18, 2023 by Tegan George.

A list of figures and tables compiles all of the figures and tables that you used in your thesis or dissertation , along with their corresponding page numbers. These lists give your reader an overview of how you have used figures and tables in your document.

While these lists are often not required, you may want to include one as a way to stay organized if your dissertation topic leads you to use several figures and tables over the course of your paper. Your educational institution may require one, so be sure to check their guidelines. Ultimately, if you do choose to add one, it should go directly after your table of contents .

You can download our Microsoft Word template below to help you get started.

Download Word doc

  • Table of contents

How to create a list of figures and tables in Word

Example of a list of tables and figures, additional lists to consider, other interesting articles, frequently asked questions about the list of tables and figures.

The first step to creating your list of figures and tables is to ensure that each of your figures and tables has a caption . This way, Microsoft Word will be able to find each one and compile them in your list automatically.

To do this, follow these steps:

  • Navigate to the References tab, and click “Insert Caption,” which you can find in the Captions group.
  • Give your caption a name. In the Label list, you can select the label that best describes your figure or table, or make your own by selecting “New Label.”

Add captions to list of tables and figures

Next, you can insert the list of tables and figures directly by clicking “Insert Table of Figures,” which can be found to the right of the “Insert Caption” button. Be careful here—the list will only include items that you have marked using the “Insert Caption” tool!

You can choose the formatting and layout within this menu as well, as you can see below.

Add list of tables and figures

There are a few things to remember as you go:

  • Figures and tables always need to be numbered, with clear titles.

list of tables and figures example

In addition to your list of tables and figures, there are a few other lists to consider for your thesis or dissertation. They can be placed in the following order:

  • List of abbreviations

If you want to know more about AI for academic writing, AI tools, or research bias, make sure to check out some of our other articles with explanations and examples or go directly to our tools!

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Your list of tables and figures should go directly after your table of contents in your thesis or dissertation.

Lists of figures and tables are often not required, and aren’t particularly common. They specifically aren’t required for APA-Style, though you should be careful to follow their other guidelines for figures and tables .

If you have many figures and tables in your thesis or dissertation, include one may help you stay organized. Your educational institution may require them, so be sure to check their guidelines.

Copyright information can usually be found wherever the table or figure was published. For example, for a diagram in a journal article , look on the journal’s website or the database where you found the article. Images found on sites like Flickr are listed with clear copyright information.

If you find that permission is required to reproduce the material, be sure to contact the author or publisher and ask for it.

A list of figures and tables compiles all of the figures and tables that you used in your thesis or dissertation and displays them with the page number where they can be found.

APA doesn’t require you to include a list of tables or a list of figures . However, it is advisable to do so if your text is long enough to feature a table of contents and it includes a lot of tables and/or figures .

A list of tables and list of figures appear (in that order) after your table of contents, and are presented in a similar way.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Vinz, S. (2023, July 18). Figure and Table Lists | Word Instructions, Template & Examples. Scribbr. Retrieved June 18, 2024, from https://www.scribbr.com/dissertation/figure-and-table-lists-in-your-dissertation/

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Sarah's academic background includes a Master of Arts in English, a Master of International Affairs degree, and a Bachelor of Arts in Political Science. She loves the challenge of finding the perfect formulation or wording and derives much satisfaction from helping students take their academic writing up a notch.

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Quick Tip: Adding line numbers to a transcript in MS Word

By Julia Hallas

Here’s a handy formatting tip.

When I started preparing my interviews for analysis, I had no idea how to add a number at the start of each line. I don’t know if it’s easy on a PC, but how to do this is not obvious when you use MSWord on a Mac.

Because I interviewed 16 participants for my PhD, I had 16 transcripts to prepare for analysis. As I didn’t know how to go about adding line numbers the easy way, I wasted hours numbering lines manually. Then I had the good fortune to speak to Richard Johns at IT Support Services. I explained to him what I wanted to do, and he said that he would investigate for me. About a week later, Richard sent me a link which explained how to do this in a few simple steps. Like magic, I’ve saved hours of time. Thank you, Richard.

line numbering

Just in case you need it, here is the link. It is for a PC, but you can easily translate for the Mac. Happy magic numbering.

https://support.office.com/en-ca/article/Add-or-remove-line-numbers-b67cd35e-422c-42eb-adc9-256ca9802e22

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Formatting your Thesis and Dissertation:Tools,Tips and Troubleshooting

  • I am a new Graduate Student at Florida Tech!
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Adjust Spacing Between Lines

Spacing Issues on Signature Page

Highlight the text you are wanting to change then on the Home Ribbon, choose the line spacing symbol, select the desired spacing typically 1.5 for Thesis and 2.0 for Dissertations. Using the Add Space or Remove Space options as needed.

For the Signature page copying and pasting one of the signature lines is usually the easiest method.

 Then removing any excess lines so the pages stays single paged.

thesis line numbers

If issues persist there are some alternative layouts in the Thesis Manual and Style Guide

 Page 79 (OGP Manual)

thesis line numbers

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Words or Numerals – Using and Formatting Numbers

Posted by Rene Tetzner | Nov 9, 2021 | PhD Success | 0 |

Words or Numerals – Using and Formatting Numbers

6.4 Using and Formatting Numbers Appropriately

Every academic or scientific author who must include many numbers while reporting his or her research is faced with the challenge of using and formatting those numbers in an accurate, consistent and appropriate manner. Your department and/or discipline may very well have specific conventions and guidelines regarding the use of numbers that must be observed, and these may be quite specific, or you may have been provided with no guidelines at all for using numbers in a scholarly manner. Unfortunately, there is considerable inconsistency in the advice style guides offer regarding numbers, and even the way in which numbers are referred to while talking about their formatting can be contentious, with some guidance insisting that numbers as numerals rather than words should be called ‘figures,’ while others use ‘numerals’ instead (in this book I use ‘numerals’ to avoid confusion with ‘figures,’ which I use when referring to graphs, illustrations and the like). Style guides tend to assign a number of the variant practices associated with numbers to the conventions of either British or American English, and in some cases the link to one style or the other is clear, but there seems little consensus on some of these matters, and different style guides based in one country can vary in their advice as much as guides claiming to present the two different forms of English. Fortunately, there are also several patterns of usage that are maintained across guidelines, and a healthy share of common sense in using these as you aim for accuracy, consistency and clear communication across all parts of your thesis that include numbers will produce an effective result.

6.4.1 Words or Numerals?

One of the main concerns when using numbers in scholarly writing is whether they should be expressed as words or numerals. In most cases, a threshold value is set: below this value, words are used to express numbers, whereas above it, numerals are used. Unfortunately, there is no single threshold value that applies to every discipline and every thesis, and for very practical reasons. In the humanities and other nontechnical contexts, for instance, the value is often set at 100, whereas in more technical or scientific contexts where numbers tend to be used more extensively, the value is usually 10; for books on music, the value is often 12, and for online writing, numerals are used much more frequently than words, so all numbers may appear as numerals. In addition, such threshold values are only general rules and there are exceptions that apply regardless of the precise value used, as the following points make clear:

  • Large round numbers are usually expressed as words (‘four hundred’ and ‘three million’) or as a combination of words (or abbreviations) and numerals (‘3 million’ or ‘3m.’) even if they are over the threshold value, although this is rarer in the sciences.
  • Approximations as opposed to exact numbers are generally written as words even if they are over the threshold value: ‘I saw about fifty of them.’
  • For a series of quantities, numerals are usually used regardless of whether the numbers are above or below the set value: ‘4, 6, 8, 28, 42, 53, 79, 98, 109 and 127.’
  • When a sentence or, in some cases, a paragraph contains one or more numbers that are over the threshold value as well as numbers that are under it, it is best for both consistency and legibility to use numerals for all the numbers: ‘from 83 to 137’ instead of ‘from eighty-three to 137,’ and ‘between 6 and 13’ instead of ‘between six and 13.’
  • If two sets or categories of numbers are used together in a sentence, clarity and legibility are often improved by using words for one set or category and numerals for the other: ‘the Oxford manuscript consists of forty-four folios with 31 lines on each page, the Worcester manuscript of forty-one folios with 34 lines to a page and the York manuscript of only thirty-nine folios with 36 lines on each page.’
  • All numbers that appear at the beginning of a sentence should be written out as words: ‘Fourteen is the age of consent,’ not ‘14 is the age of consent.’ Alternatively, the sentence can be rephrased or rearranged to avoid placing the number at the beginning (The age of consent is 14), and if the number opening a sentence would be particularly cumbersome when spelled out (e.g., ‘412,724’), this should definitely be done.

thesis line numbers

  • Numbers used for certain purposes tend to be expressed as numerals regardless of whether they are over the threshold value or not, including page numbers, section and chapter numbers, volume numbers of books and journals, issue numbers of journals, numbers of items in a list, Bible chapter and verse numbers (Genesis 2:4), appendix, table and figure numbers, numbers within tables and figures, numbers in an abstract (though this is not always the case by any means), act and scene numbers, line and column numbers, reference and cross-reference numbers, legal document numbers, numbers that are exact measures, numbers that appear before abbreviations (17 cm), numbers indicating percentages (‘50%,’ but if not exact they occasionally appear as words with ‘per cent’ or ‘percent,’ never with %), numbers recording the scores of tests and games, the numbers of points in scales (a 5-point scale), house, hotel, apartment and building numbers, road and highway numbers, numbers indicating years (‘1960,’ ‘2014’ etc., although they can be written out if necessary – at the beginning of a sentence, for instance) and days of the month, and union and lodge numbers.
  • When a number is part of an already hyphenated compound, a numeral should be used to avoid excessive hyphenation: ‘a 35-year-old man,’ not ‘a thirty-five-year-old man.’
  • While fractions, like whole numbers, can be written as either words or numerals, when whole numbers and fractions are combined, it is better to use numerals: ‘she walked 5¾ miles,’ not ‘she walked five and three-quarters miles.’

thesis line numbers

Ordinal numbers generally follow the same pattern as cardinal numbers, appearing as words when they are below the threshold value (‘second,’ ‘fifth,’ ‘eighth’ etc.) and as numerals with the appropriate suffix when they are above it (‘74th,’ ‘82nd’ and ‘143rd’). However, some styles will recommend that ordinal numbers be written out in situations where cardinal numbers would not be, or that they be written out on all occasions except in notes, references and quotations (in the last, the format used in the source should be observed). When compound numbers are written as words, they are hyphenated (‘thirty-two,’ ‘eighty-seventh’ etc.) and the same is true of fractions (‘one-quarter’ and ‘two-thirds’), although fractions are often left open and sometimes this is done to indicate a focus on the number or individual parts of a quantity (he gave one third of his inheritance to his sister and another third to his brother) rather than on the proportion or single quantity (he gave two-thirds of his inheritance away). When written out as words, numbers are pluralised in the same way as other words (‘eights and nines,’ ‘seventies’ etc.), although ‘dozen,’ ‘hundred,’ ‘thousand,’ ‘million,’ ‘billion’ and ‘trillion’ tend to remain singular (‘two thousand,’ ‘seven million’ etc.) unless they express indefinite quantities (‘dozens of rabbits’ and ‘thousands of black flies’). Numbers above one can take plural or singular verbs depending on the precise meaning: ‘there were only fourteen participants,’ but ‘fourteen participants is a small sample,’ though the latter could also be worded to reflect both the plural and the singular nature of the concept (fourteen participants result in a small sample).

thesis line numbers

6.4.2 Arabic Numerals

When numbers are expressed as Arabic numerals, the plurals are formed simply by adding an ‘s’ – no apostrophe is needed (‘1970s’ and ‘low temperatures in the 20s,’ not ‘1970’s’ and ‘low temperatures in the 20’s’); only if the numbers are discussed as entities in themselves might apostrophes be appropriate for clarity (we chose 8’s and 10’s). When numerals appear with abbreviated measures (‘94 mm,’ ‘7 kg’ and ‘30 °C’) there should usually be a space between the numeral and the abbreviation, and the abbreviation should not be pluralised (see Sections 6.3.5 and 6.3.6). When numerals appear with other letters, however, there is generally no space between the numerals and the letters: ‘pp.47ff’ and ‘Item 7a.’ In nontechnical writing, numerals of four (5,698) or five (89,703) digits generally contain a comma after the third digit counting from the right, but in some instances the comma is not used in four-digit numerals (5698); if this is the case, the comma should nonetheless be used in four-digit numerals that appear in any figures or tables (and especially in any columns of tables) that also contain numerals with five or more digits so that alignment is preserved. Often in technical and scientific writing, the commas are not used, but spaces are used instead (‘5 698’ and ‘89 703’), though the four-digit numeral can appear without the space; if so and four-digit numerals appear in figures or tables (again, especially in the columns of tables) along with numerals of five digits or more, the space will need to be added to preserve alignment (for more information on tables and figures, see Section 4.4.1).

The same principle applies to digits after the decimal point: after three digits counted from the left, a space is often used (‘1.479 6’ and ‘7.798 99’), but not always if there are only four digits after the decimal point (1.4796), and alignment should be preserved in tables and figures by adding the space to such four-digit numerals if numerals of five or more digits also appear. In some styles and/or disciplines, the number of digits that appear after the decimal point should be consistent across all numerals used in a particular context or table: if four digits is the maximum number of post-decimal digits in any numeral, all numerals should bear four digits after the decimal, and zeroes can be added to achieve this when necessary. This is by no means a uniform practice, however, so you may only want to apply it in your thesis if it is required by the guidelines you are following or conventional in your discipline. Finally, the decimal point, not the European decimal comma, is used in Arabic numerals in scholarly English prose (‘4.75’ for ‘four point seven five,’ not ‘4,75’). Generally speaking, decimal fractions should feature a zero before the decimal (0.683), especially if they are discussed in relation to quantities of 1.00 and more; if, however, the quantity never reaches 1.00 (as in probabilities and correlation coefficients), the initial zero can be omitted, and the same is the case in ballistics (a .22-calibre rifle).

Technical writing in a number of the sciences can present other formatting challenges and issues which I do not have time or space to cover here, but detailed advice can be found in a number of places. Chapter 13 of Butcher’s Copy-Editing (Butcher et al., 2006) deals with ‘Science and Mathematics Books,’ for instance, and features several sections focussing on numbers (Section 13.1.4 on equations, Section 13.2.5 on miscellaneous items and Section 13.3 on units), as well as separate discussions of astronomy, biology, chemistry, computing, geology and medicine; the chapter also includes an excellent list of references (pp.347–349) for further help while working in these disciplines. Chapter 14 of New Hart’s Rules (Ritter, 2005) focuses on ‘Science, Mathematics, and Computing’ with Section 14.1.3, for example, covering numerals and Section 14.1.4 dealing with units, while other sections provide advice on degrees, temperatures and so on; here, too, there are separate discussions of certain disciplines, including biology, medicine, chemistry, computing, mathematics and astronomy with helpful discussions of the complex formats and punctuation of numerals in these disciplines. Punctuation in the form of commas or spaces is not required at all, however, for numerals used for certain purposes, such as page, column and line numbers, house and hotel room numbers, and reference and library call or shelf numbers. The numerals used for years and eras generally do not feature punctuation either, except BP (Before Present) and long BC dates (for more information on the formats of dates, see Section 6.4.4).

Why PhD Success?

To Graduate Successfully

This article is part of a book called "PhD Success" which focuses on the writing process of a phd thesis, with its aim being to provide sound practices and principles for reporting and formatting in text the methods, results and discussion of even the most innovative and unique research in ways that are clear, correct, professional and persuasive.

thesis line numbers

The assumption of the book is that the doctoral candidate reading it is both eager to write and more than capable of doing so, but nonetheless requires information and guidance on exactly what he or she should be writing and how best to approach the task. The basic components of a doctoral thesis are outlined and described, as are the elements of complete and accurate scholarly references, and detailed descriptions of writing practices are clarified through the use of numerous examples.

thesis line numbers

The basic components of a doctoral thesis are outlined and described, as are the elements of complete and accurate scholarly references, and detailed descriptions of writing practices are clarified through the use of numerous examples. PhD Success provides guidance for students familiar with English and the procedures of English universities, but it also acknowledges that many theses in the English language are now written by candidates whose first language is not English, so it carefully explains the scholarly styles, conventions and standards expected of a successful doctoral thesis in the English language.

thesis line numbers

Individual chapters of this book address reflective and critical writing early in the thesis process; working successfully with thesis supervisors and benefiting from commentary and criticism; drafting and revising effective thesis chapters and developing an academic or scientific argument; writing and formatting a thesis in clear and correct scholarly English; citing, quoting and documenting sources thoroughly and accurately; and preparing for and excelling in thesis meetings and examinations. 

thesis line numbers

Completing a doctoral thesis successfully requires long and penetrating thought, intellectual rigour and creativity, original research and sound methods (whether established or innovative), precision in recording detail and a wide-ranging thoroughness, as much perseverance and mental toughness as insight and brilliance, and, no matter how many helpful writing guides are consulted, a great deal of hard work over a significant period of time. Writing a thesis can be an enjoyable as well as a challenging experience, however, and even if it is not always so, the personal and professional rewards of achieving such an enormous goal are considerable, as all doctoral candidates no doubt realise, and will last a great deal longer than any problems that may be encountered during the process.

thesis line numbers

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Rene Tetzner

Rene Tetzner's blog posts dedicated to academic writing. Although the focus is on How To Write a Doctoral Thesis, many other important aspects of research-based writing, editing and publishing are addressed in helpful detail.

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Number every line of pages

When editing documents it is convenient to have all the lines on a page numbered (on the left margin) so that the reviewer can refer to them in his report. How can I achieve this with LaTeX?

  • line-numbering

lockstep's user avatar

  • 2 This questions seems to be a duplicate of How to number all lines in a draft? , which didn't got answered. However, it links to How to add paragraph line number in right margin which seems to doing it. Basically use the lineno package. However, it might skip some lines. Edit: See also Lineno - numbering abstract's lines. –  Martin Scharrer Commented Apr 17, 2011 at 16:42
  • @Martin Scharrer I saw the article, but I am interested in numbering all the lines, i.e. not just the paragraph. –  yannisl Commented Apr 17, 2011 at 16:50

2 Answers 2

As Martin Scharrer has pointed out -- and to answer the general question once and for all --: Use the lineno package. (The package allows to number every line, as shown in its documentation.) See this entry of the TeX FAQ for possible pitfalls and alternatives.

The following addition to the tex file will cause line numbers to appear (at least in scrbook class using xelatex)

barbara beeton's user avatar

  • 1 A concise description of the available lineno options can be found here . –  Serge Stroobandt Commented Jan 23, 2021 at 12:18
  • 2 I think this approach does not number every line. It always skips many lines. –  dodo Commented Jun 30, 2022 at 7:54

A slightly different approach to that of the faq pointed out by Lockstep.

Firsty, we need to build a box 3em wide to hold the numbers of all the lines. This box will be later positioned at the left margin and unboxed.

We use Knuth's loop to generate the line numbers. We can position the box and typeset the line numbers by using thr \put command from the LaTeX's picture environment (although TikZ afficionados can use TikZ). As we need this box on every page, we use the fancyhdr package to achieve this, rather than messing with the output routines. Other possibilities is the background package etc.

You should place the whole code within a conditional to switch between draft and final mode, depending on your class. The full minimal is shown below.

David Carlisle's user avatar

  • How may I adjust this code so that the number of the first line in a given page is not 1 but the successor of the previous page's last line's number? Or more succinctly, if a page's last line is N how can I ensure that the first line of the next page is going to be N+1? –  Orest Xherija Commented Jul 14, 2015 at 19:42
  • You will need to modify the loop macro. Best to do using expl3. Perhaps try and if you don't succeed post a new question. –  yannisl Commented Jul 15, 2015 at 2:18
  • @YiannisLazarides, How do we modify the code so that the line numbering starts a bit early (i.e. line number 1 in the previous version corresponds to line number 3 in the new version) and the spacing between the line numbers increases a little (but the continuity remains)? –  HARRY Commented Mar 19, 2022 at 18:01

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Numbers in your thesis: Should you use words or numerals?

Even experienced writers find it tricky to decide how to handle numbers within the body of their thesis. To make matters worse, many style guides use very different formats. What is a student to do? This article provides tips that will help you handle this issue within your writing. These tips are based on the APA guidelines related to numbers.

The basic rules

Numbers can be written either as words (e.g., one hundred) or numerals (e.g., 100). The basic rule is to use words for numbers from zero through nine, and then numbers from 10 onwards. This is true for both cardinal numbers (e.g., two, 11) and ordinal numbers (e.g., second, 11 th ). However, there are some exceptions:

  • Use numerals for numbers from zero to nine that are followed by a precise unit of measurement or grouped together with a number that is ≥ 10.
The samples measured   cm in diameter. 
However, only   of the   were usable. 
These   samples were subjected to further testing.
  • Use words for any number that is used to start a sentence, with the exception of years.
 ink cartridges are sold every day.
 novels often feature complicated plot lines.
   saw record olive crops throughout the Mediterranean.
  • Use words for common fractions and set expressions.
According to the survey,   of the employees are dissatisfied.
Understanding the   is a critical first step.
The   is traditionally marked by a firework display.

Writing percentages

With percentages, the standard is to use numerals and “%” (not “percent”).

According to the report,   of the workforce is employed in the service sector. Only   currently work in agriculture.

The main exception is if you are using a percentage to begin a sentence. In this case, use words to express the entire percentage.

 of the patients reported that their symptoms improved after taking the experimental drug.

Reporting results that include numbers

If your thesis includes quantitative research, you probably have data to report. Statistics, mathematical functions, ratios, and percentages are all written using numerals. This is true regardless if they are included within a table or as part of the actual text. Keep the following guidelines in mind:

  • Report most statistics to two decimal places (such as  M  = 5.44).
  • Report statistics that could never exceed 1.0 to three decimal places (such as  p  < .001).
  • Report percentages and degrees of freedom as whole numbers (such as 73%).
  • Italicize values that are not Greek letters (such as  M ,  SD ,  p , and  F ).
  • Include spaces before and after =, >, and <.
The average IQ of the participants was relatively high (  = 137.33,  = 4.54).
The results of the second test were statistically significant,  (12) = 4.11,   < .05.

Writing numbers that are accompanied by measurements

If a number comes immediately before a unit of measurement, use numerals.

Each patient received a   dosage of the experimental drug.
The tallest participant was  .

Also use numerals for precise ages, times, dates, scores, points on a scale, and amounts of money.

The final score of   did not represent a decisive victory.
Children under   receive a   discount.
 Most girls start reading when they are   old. (“about” makes the number imprecise)

Writing long numbers

Longer numbers follow specific rules:

  • Use a period to indicate a decimal point.
  • Starting with 1,000, use commas to separate every three digits.
  • Starting with a million, use a combination of numerals and words.
The region has an average of   doctors for every   people.
Some predict that the number of users will reach   by 2020.

Consistency may not be obvious

One of the main reasons why writing numbers is complicated is that consistently applying the rules may lead to a text that actually seems very  in consistent. Consider the following paragraphs:

At about the age of  , the girl’s height was  m. This placed her in the   percentile, although her weight placed her in the top   of her class. By the time she was   years old, she was taller than  of the boys in her year.   years later, she was still ranked  .
 viewers watched the performance of Shakespeare’s   from the park, while another   watched from the surrounding buildings and  watched it on television. As  out of every   residents saw at least part of the play, this   event can definitely be considered a success.

These texts may look awkward because so many different number formats have been used, but don’t be deceived – the above guidelines have all been followed.

If you are not required to strictly follow a particular style (such as APA), you may have some flexibility to modify the guidelines presented in this article. Just be sure to apply any modifications you make throughout your entire document.

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How do you align line numbers to the right side of the page.

I know how to add line numbers and by default it aligns it to the left margin but I just can’t seem to find any option that would make it align to the right. Please help! I’ve got MS Word 2019.

American Psychological Association

Direct Quotation of Material Without Page Numbers

Textual works.

To directly quote from written material that does not contain page numbers (e.g., webpages and websites, some ebooks), provide readers with another way of locating the quoted passage. Any of the following approaches is acceptable; use the approach that will best help readers find the quotation.

  • Provide a heading or section name. It is okay to abbreviate a long or unwieldy heading or section name.

For people with osteoarthritis, “painful joints should be moved through a full range of motion every day to maintain flexibility and to slow deterioration of cartilage” (Gecht-Silver & Duncombe, 2015, Osteoarthritis section).

Direct quotations of material without page numbers are covered in the seventh edition APA Style manuals in the Publication Manual Section 8.28 and the Concise Guide Section 8.28

thesis line numbers

  • Provide a paragraph number (count the paragraphs manually if they are not numbered).

People planning for retirement need more than just money—they also “need to stockpile their emotional reserves” to ensure adequate support from family and friends (Chamberlin, 2014, para. 1).

  • Provide a heading or section name in combination with a paragraph number.

Music and language are intertwined in the brain such that “people who are better at rhythmic memory skills tend to excel at language skills as well” (DeAngelis, 2018, Musical Forays section, para. 4).

Do not include Kindle location numbers with in-text citations. Instead, provide the page number (which is available in many Kindle books, especially those based on print editions) or use the methods described on this page to create a page number alternative.

Note that the name of the section or other part of the work will not necessarily appear in the reference list entry for the work. For example, if you cite a particular section of a webpage or website in the text, the reference list entry should be for the page you used, not for only that section of the page.

Audiovisual works

To directly quote from an audiovisual work (e.g., audiobook, YouTube video, TED Talk, TV show), provide a time stamp for the beginning of the quotation in place of a page number.

People make “sweeping inferences and judgments from body language” (Cuddy, 2012, 2:12).

Works with canonically numbered sections

To directly quote from material with canonically numbered sections (e.g., religious or classical works), use the name of the book, chapter, verse, line, and/or canto instead of a page number.

The person vowed to “set me as a seal upon thine heart” ( King James Bible , 1769/2017, Song of Solomon 8:6).

For plays, cite the act, scene, and line(s). In the following example, “1.3.36–37” refers to Act 1, Scene 3, Lines 36 and 37.

In Much Ado About Nothing , Don John said, “In the meantime / let me be that I am and seek not to alter me” (Shakespeare, 1623/1995, 1.3.36–37).

IMAGES

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  4. 💄 Thesis outline template. A Winning Dissertation Outline Structure

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VIDEO

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  6. Project: Thesis details of the project. Part: 9/10

COMMENTS

  1. Formatting Guidelines

    Footnotes. Format footnotes for your thesis or dissertation following these guidelines: Footnotes must be placed at the bottom of the page separated from the text by a solid line one to two inches long. Begin at the left page margin, directly below the solid line. Single-space footnotes that are more than one line long.

  2. Dissertation layout and formatting

    Next go to "Page layout" and then "Breaks". Next, choose the submenu "Next page". Switch to the side, where the numbering should begin (in this case, page 2). In the edit mode of the header or footer, choose "link to previous", after that click on "Move to footer" and click on the "Link to previous" again.

  3. Chapter and Section Numbering

    To follow the automatically generated chapter number with the title of your chapter on a new line, click just before the text of your title, hold down the Shift key on the keyboard, and then press the Enter key. Note: If you have any problems with word automatically adding outline numbering to parts of your front matter, simply delete it. Your ...

  4. How to auto-number thesis chapters and sections in Microsoft Word

    Access the full course, "How to Format Your PhD Thesis Using Microsoft Word" here: https://courses.phd.academy/p/how-to-format-your-phd-thesis-using-microsof...

  5. PDF APA Style Dissertation Guidelines: Formatting Your Dissertation

    out." A blank single-spaced line should be used to separate the top and bottom of a table or figure from the adjacent text. Tables and figures that take up too much space on the page or that cover multiple pages should be placed on separate pages after the references. Keep all tables and figures within the margins of the page.

  6. Formatting Theses & Dissertations using Word 2010: Numbering

    Word 2010, by default, starts page numbers on the first page of a document. If the first page is a cover page, or a title page, then the second page of the document should be page 1. Insert page numbers by clicking on the Insert tab and choosing Page Number in the Header & Footer tab. Then select the position of the numbering.

  7. PDF Styleguide for formatting dissertations and theses

    For a dissertation, the abstract cannot exceed 350 words; for a master's thesis, the limit is 150 words. The title and your name are not counted when checking the word limits. Every word following your name is counted, including such words as "a" and "the.". Hyphenated words do not count as one word.

  8. Page Layout, Margins and Numbering

    Whole thesis: every page except the title page must have a number on it; there must be no blank pages in the thesis. Page numberS: must be placed at least .5 inches (12 mm) from the edge of the page; may be either in the lower centre or on the top or lower right of the page, when the page is viewed in portrait view. Lower right is preferred ...

  9. PDF DISSERTATION AND THESIS FORMATTING TIPS

    maybe iii) do not have a number printed. Page numbers are included on each figure or table page. If a figure or table is landscape the page number must still be in the format orientation. Margins Check all the margins, and count the pages as you go. o Top Margin: 1.5 inches to first line of text or heading. o Left Margin: 1.5 inches.

  10. How to structure your PhD thesis

    Table of contents: this page lists the thesis content and respective page numbers. General introduction and literature review: this component is usually 20 to 40 pages long. It presents the readers with the primary material and discusses relevant published data. It provides an overview of pertinent literature related to the thesis such as texts ...

  11. Guidelines for Chapter Numbering in a Thesis: How to Structure and

    Follow these guidelines to ensure clarity and consistency: Start with numbering from Chapter 1: Begin your chapter numbering with Chapter 1 instead of Chapter 0. This signifies the start of your thesis. Use Arabic numerals: Number your chapters using Arabic numerals (1, 2, 3, etc.) and avoid using Roman numerals (I, II, III) or alphabetical ...

  12. PDF How to Format Page Numbers in a Dissertation & Thesis

    Page number formats are in three separate parts. 1. Title page - The first page is the title page; it is only one page. There is no page number displayed. It counts as page "i". a. Click on the page. Select Insert > Footer > Banded [inserts page number in center of the Footer]. b. Select the page number in the Footer. c.

  13. PDF Thesis/Dissertation Page Numbering in Microsoft Word

    10. With your cursor still at the beginning of the CHAPTER 1: CHAPTER TITLE line, click Insert > Page Number > Bottom of Page > Plain Number 2. The page numbers will reappear. 11. Highlight the page number on the first page of chapter 1 and at the top on the Design tab, click on Page Number > Format Page Numbers… 12.

  14. Adding line numbers to documents

    Line numbers for math environments. We saw how math environments can be automatically wrapped for lines to be numbered. To number only a single set of equations, ... However, the line numbers aren't necessary and would be just for my convenience while writing my thesis, so any changes in the text are overkill in my case. ...

  15. How to Insert Continuous Line Numbers in Word

    How to Insert Continuous Line Numbers in Word for manuscript or research paper or thesis. this shall solve your question what is continuous line numbering in...

  16. Page Numbering

    The thesis/dissertation is comprised of several different sections which require a distinct numbering format. All page numbers should be: Located on the bottom of each page that requires them; Located between .5" and .75" inches from the bottom of the page; The same font and size as the main body of text

  17. Dissertation & Thesis Outline

    Dissertation & Thesis Outline | Example & Free Templates. Published on June 7, 2022 by Tegan George.Revised on November 21, 2023. A thesis or dissertation outline is one of the most critical early steps in your writing process.It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding the specifics of your dissertation topic and showcasing its relevance to ...

  18. Figure and Table Lists

    To do this, follow these steps: Navigate to the References tab, and click "Insert Caption," which you can find in the Captions group. Give your caption a name. In the Label list, you can select the label that best describes your figure or table, or make your own by selecting "New Label.". Next, you can insert the list of tables and ...

  19. Quick Tip: Adding line numbers to a transcript in MS Word

    Because I interviewed 16 participants for my PhD, I had 16 transcripts to prepare for analysis. As I didn't know how to go about adding line numbers the easy way, I wasted hours numbering lines manually. Then I had the good fortune to speak to Richard Johns at IT Support Services.

  20. Line Spacing

    Spacing Issues on Signature Page . Highlight the text you are wanting to change then on the Home Ribbon, choose the line spacing symbol, select the desired spacing typically 1.5 for Thesis and 2.0 for Dissertations. Using the Add Space or Remove Space options as needed.

  21. Words or Numerals

    6.4.2 Arabic Numerals. When numbers are expressed as Arabic numerals, the plurals are formed simply by adding an 's' - no apostrophe is needed ('1970s' and 'low temperatures in the 20s,' not '1970's' and 'low temperatures in the 20's'); only if the numbers are discussed as entities in themselves might apostrophes be appropriate for clarity (we chose 8's and 10's).

  22. Number every line of pages

    The following addition to the tex file will cause line numbers to appear (at least in scrbook class using xelatex) \usepackage{lineno} \linenumbers Share. Improve this answer. Follow edited Oct 1, 2022 at 20:19. barbara beeton. 89.2k 18 18 gold badges 232 232 silver badges 534 534 bronze badges. answered ...

  23. Welcome to the Purdue Online Writing Lab

    The Online Writing Lab (the Purdue OWL) at Purdue University houses writing resources and instructional material, and we provide these as a free service at Purdue.

  24. Numbers in your thesis: Should you use words or numerals?

    The basic rules. Numbers can be written either as words (e.g., one hundred) or numerals (e.g., 100). The basic rule is to use words for numbers from zero through nine, and then numbers from 10 onwards. This is true for both cardinal numbers (e.g., two, 11) and ordinal numbers (e.g., second, 11 th ). However, there are some exceptions:

  25. How do you align line numbers to the right side of the page?

    I know how to add line numbers and by default it aligns it to the left margin but I just can't seem to find any option that would make it align to the right. Please help! I've got MS Word 2019. Archived post. New comments cannot be posted and votes cannot be cast. I played around with the Line Number style to see if I could find a way to ...

  26. Direct Quotation of Material Without Page Numbers

    To directly quote from material with canonically numbered sections (e.g., religious or classical works), use the name of the book, chapter, verse, line, and/or canto instead of a page number. The person vowed to "set me as a seal upon thine heart" ( King James Bible , 1769/2017, Song of Solomon 8:6).