canadian graduate student research mobility agreement

School of Graduate Studies

Visiting & exchange opportunities.

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International Opportunities

Did you know? # UofT  has relaunched its Safety Abroad website with a redesigned online registry to support the safety of students traveling internationally for study, work or professional experience. Register and find out more.

The School of Graduate Studies and the Centre for International Experience encourage current U of T graduate students to explore international study opportunities.

Consider the benefits studying abroad may yield: international research collaboration, conducting research abroad, gaining access to archives, networking for future degrees and projects, completing language proficiency requirements, and more. You can choose to go on exchange for a session, year or summer. Depending on your graduate unit, you may be approved to go on exchange for up to three sessions.

Eligibility

The program is open to degree-seeking students registered with the School of Graduate Studies. Learn more about your eligibility. Students registered in professional Faculties (such as MBA, PT/OT, Medicine, and Dentistry) should consult their Faculty for study abroad opportunities.

Students are responsible for the entire costs of an exchange.

Destinations

Universities designated “open to all students” and “open to St. George Arts & Science, UTM, UTSC, and SGS” are available to you. Consult the full list of exchange institutions or get advice on selecting a program and narrowing down your choices.

Advice on Selecting a Destination

It is unlikely that many of the partner institutions will match your interests or research area, so it is important to discuss this decision with your supervisor or graduate unit. Often, U of T professors will have colleagues at a partner institution and this can be a great advantage to your coursework or research.

Course Pre-authorization Prior to an Opportunity Abroad

Graduate course(s) and language proficiency requirements for exchange program participants must be approved in advance by the student’s supervisor (if applicable) and home graduate unit. Submit the Course Pre-authorization form (PDF) to your home graduate unit. If your course(s) and/or language requirements are approved, SGS will notify the Centre for International Experience who will process your graduate exchange application.

Transfer Credit

Graduate students participating in an approved exchange program on the recommendation of their graduate unit, and approval by SGS, may receive transfer credit (PDF) for up to 50% of the course requirements for their degree. You may even be able to satisfy your language requirements. Approval of transfer credits and exemptions must be recommended by your graduate unit and authorized by SGS. It is your responsibility to discuss credit for coursework and language proficiency requirements with your supervisor (if applicable) and graduate unit, prior to applying for an opportunity abroad.

Be aware that it is not the grading scale at the host institution that determines transfer credit but the grading scale at U of T. A minimum grade equivalent to the U of T grade of “B-” must be obtained at your Host University in order for a course to be considered for graduate credit transfer.

For students studying in Europe, note that 6 ECTS (European Credit Transfer System) credits is equivalent to 0.5 full-course equivalent (FCE). SGS makes the decision on how to apply the ECTS transfer credit system and other foreign grading scales to the U of T system.

For more information, review the Transfer Credit Handbook , a reference for graduate students on exchange.

Special Considerations: Coursework vs. Research

Depending on your degree, you may choose to go abroad during the coursework portion of your degree or while you are engaged in the research/writing of your thesis or dissertation. Both periods are acceptable for study abroad, but in either case your plan must be approved by your supervisor (if applicable) and graduate unit.

Language Study

Many graduate degrees have a language proficiency requirement that may be achieved through a summer abroad experience. Currently, the Centre for International Experience offers options to study German, Mandarin, Cantonese, Korean, and Norwegian during the summer months. The advantage for you as a graduate student is that no additional U of T tuition or incidental fees are required, since your registration lasts through the summer already.

Graduate Funding Packages

During most programs abroad you will remain registered as a U of T student. This means that much of your graduate funding package will also remain intact — with the obvious exception of teaching assistantships. For more information, discuss your situation with your graduate unit.

Graduate students must be approved by their graduate unit, supervisor (if applicable), and the School of Graduate Studies before applying for studies abroad. Include the Graduate Student Authorization form (Word) with your application to the Centre for International Experience.

Graduate students must also complete the Course Pre-authorization form (PDF), which will be sent directly by your home graduate unit to the School of Graduate Studies. If your course(s) and/or language requirements are approved, SGS will notify the Centre for International Experience who will process your graduate exchange application.

Intrigued by the exchange opportunities available to you? It is time to start thinking about applying .

For questions related to going abroad, contact the Centre for International Experience .

If you have degree program questions, contact your graduate unit.

U of T Global

Explore learning abroad opportunities and global initiatives undertaken by U of T faculty from across the tri-campus.

Opportunities within Canada

Did you know there are many opportunities for U of T graduate students to participate in exchanges within Ontario and across Canada?

Canadian Graduate Student Research Mobility Agreement (CGSRMA)

As research becomes increasingly interdisciplinary and networked, and as research equipment becomes more specialized and expensive, graduate students from one university may have to spend time at another university in order to complete or enhance their research.

The Canadian Graduate Student Research Mobility Agreement (PDF) sets out a protocol for institutional recognition of visiting graduate research students within Canada.

Canadian University Graduate Transfer Agreement (CUGTA)

The Canadian University Graduate Transfer Agreement (PDF) permits a registered student in good academic standing to take a limited number of degree program course requirements at a Canadian Association for Graduate Studies (CAGS) member university without completing further admission formalities.

Ontario Visiting Graduate Student Agreement (OVGS)

The Ontario Visiting Graduate Student Agreement (PDF) permits a registered student in good academic standing to take a limited number of degree program course requirements at an Ontario university without completing further admission formalities.

Graduate Exchange Agreement (GEA)

The Graduate Exchange Agreement (PDF) is recognized by U of T’s School of Graduate Studies and has established authorization for graduate course study requests at McGill University, Université de Montréal, and University of British Columbia.

The student pays tuition fees at U of T as per normal and is classified as a non-degree student at the host university.

Are you a student from a partner institution?

Learn more about an exchange opportunity at the University of Toronto.

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Western Deans' and CAGS Mobility Agreements 

This agreement was established in 1974 as an expression of cooperation and mutual support among universities offering Graduate programs in western Canada. Its primary purpose is the reciprocal enrichment of graduate programs throughout western Canada.

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Western Deans' Agreement

If you are a student at any of the following institutions, the Western Deans' Agreement provides an automatic tuition fee waiver for students who wish to take graduate classes at SFU. You will still pay tuition at your home institution, but, will not pay SFU tuition. You will be responsible for SFU ancillary fees.

• University of Alberta
• Athabasca University
• Brandon University
• University of British Columbia
• British Columbia Institute of Technology
• University of Calgary
• Concordia University of Edmonton
• University of Lethbridge
• University of Manitoba
• University of Northern British Columbia
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• University of Regina
• Royal Roads University
• Thompson Rivers University
• Trinity Western University
• University of Victoria
• University of Winnipeg

Apply to WDA

Please visit the Dates + Deadlines page to review due dates for WDA documentation each term. 

See Courses offered at SFU

CAGS Mobility Agreement

CAGS (Canadian Association for Graduate Students) wishes to encourage graduate student mobility within Canada in order to foster the exchange of ideas, specialized training, research collaboration, and interdisciplinarity. 

If your home institution is not listed above, but, is in Canada you may request to take courses at SFU, however, you will be responsible for tuition and ancillary fees at SFU and may be required to pay tuition and fees at your home institution as well. 

Apply to CAGS

The following form, with an unofficial transcript from your home institution, confirmation of your student status at your home institution and proof of valid medical coverage are required at the time of application. 

*CAGS documentation is due a minimum of 6 weeks prior to the first day of the new term at the host institution.

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If certain conditions are met, graduate students at Ontario Tech University may apply to take courses at universities within and outside Canada and to apply for credits earned to be transferred to their graduate program. Similarly, students from other universities within and outside Canada may apply to take courses at the university that can be applied to their graduate work at the institution at which they are registered.

Ontario Visiting Graduate Student Plan

The Ontario Visiting Graduate Student Plan (OVGSP) permits a graduate student to take courses at other Ontario universities while remaining a registered student at his or her home institution. Students at Ontario Tech University must complete the Ontario Visiting Graduate Student Application and provide an outline of the course, desired term and the reason for requesting such permission. The course must be a requirement of the student's program and must be formally approved by the graduate program director as well as the student's supervisor before submission to the School of Graduate and Postdoctoral Studies (SGPS). 

Under the terms of this plan, student fees for the requested course(s) are covered by the home institution.

Students from other universities wishing to register for graduate courses at this university should contact the Graduate Studies department at their home institution for more information regarding the process.

For more information, visit the Council of Ontario Universities' site on OVGS or download the information package below.

OVGS information package

Canadian University Graduate Transfer Agreement

Students wishing to take courses at institutions outside Ontario but within Canada may do so through the Canadian University Graduate Transfer Agreement (CUGTA). This agreement provides students in good standing enrolled in a graduate degree or diploma program at a CAGS member university the opportunity to take courses offered at another member institution (host) for transfer credit to the program at their institution (home). Students at Ontario Tech University must complete the Canadian University Graduate Transfer Agreement Request form and provide an outline of the course, desired term and the reason for requesting such permission. The course must be a requirement of the student's program and must be formally approved by the graduate program director as well as the student's supervisor before submission to SGPS.

Unlike the OVGS Plan, under which students' fees for the requested course are covered by the home institution, the CUGTA Agreement requires students to pay tuition for the course(s) concerned and applicable incidental fees at the host institution.

Visiting students outside Canada

Students from Ontario Tech University wishing to take courses at universities outside Canada may do so on a letter of permission. Such an arrangement must be approved in advance by the student's graduate program director, in consultation with the student's faculty advisor or research supervisor, as applicable. A letter of permission ensures that the courses to be taken at the host institution will be recognized for credit at this university and are applicable to the student's program of study. This allows the student to attend the host institution without formal admission. If the student is in clear academic standing and has the necessary prerequisite courses, the student shall complete a Letter of Permission Request form and submit the course outline(s) to SGPS. Students are required to meet any application requirements specified by the host institution.

Once the course is completed, students are responsible for having copies of the final transcript from the host institution forwarded to SGPS for award of transfer credit. The minimum mark a student must achieve to have the course transferred is B-minus (70 per cent). The grade from the transfer credit will not be included in the calculation of the GPA.

Students must apply for a letter of permission before taking a course elsewhere. Failure to do so could result in revocation of admission.

Students completing graduate programs at universities outside Canada can apply to complete individual courses at Ontario Tech University on a letter of permission from their home university. Such students shall be admitted to the university as non-degree students. Letter of permission students are required to submit a letter from the Dean of Graduate Studies at their home university to SGPS. This letter should confirm that the student is registered in a graduate program at the home university, approve the student's request to take the course at our university, and outline the expectations of work to be completed during the time spent here.

It is the responsibility of the students to ensure they have the necessary prerequisites and are academically prepared for the course. Students are responsible for any applicable application and letter of permission fees.

Important note

Only students who have been admitted without conditions or who have fully satisfied any conditions specified at the time of admission will be approved to apply for graduate courses at other universities through the OVGS Plan, CUGTA or on a letter of permission. See the Graduate Academic Calendar for more information.

Canadian Graduate Student Research Mobility Protocol

The Canadian Association for Graduate Studies (CAGS) recognizes that research mobility is an important aspect of graduate students. As such, CAGS developed a protocol for recognizing visiting graduate research students at Canadian universities.

Visiting Graduate Students for Research (Outside Canada)

Graduate students from outside Canada that interested in performing research at the university are considered visiting scholars and must have a host supervisor. Host supervisors must complete the Visiting Scholars form .

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Canadian Graduate Student Research Mobility Agreement (CGSRMA)

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<strong>Canadian</strong> <strong>Graduate</strong> <strong>Student</strong> <strong>Research</strong> <strong>Mobility</strong> <strong>Agreement</strong> (<strong>CGSRMA</strong>) Preamble As research becomes increasingly interdisciplinary and networked, and as research equipment becomes more specialized and expensive, graduate students from one university may have to spend time at another university in order to complete or enhance their research. CAGS wishes to encourage graduate student mobility within Canada in order to foster the exchange of ideas, specialized training, research collaboration, and interdisciplinary. The <strong>Agreement</strong> sets out a protocol for institutional recognition of visiting graduate research students. Universities that have agreed to participate in this process are listed separately. Universities that wish to participate should contact CAGS. Many provinces and some regions already have agreements that facilitate mobility of graduate students who wish to take courses at other institutions, and there is also a national agreement for this purpose. This <strong>Agreement</strong> does not pertain to courses, but exists to facilitate visits by graduate students to other institutions in order that those students are able to participate in research activities and be recognized as legitimate visitors to the host campuses. We know that such visits currently take place by informal arrangement, but there are risks inherent in that informality. Terms a) <strong>Graduate</strong> students registered at a home university may be registered as “visiting graduate research students” at host institutions b) No fee will be charged to visiting graduate research students provided they are registered full time, are paying fees at their home institutions, and are not taking courses at the host institutions. However, incidental fees may be charged at the discretion of the host university. c) A faculty member at the host institution must agree to supervise and take responsibility for the visiting graduate research student during his/her stay. It is recognized that it is the responsibility of the visiting student to find a supervisor at the host institution.

• Page 2 and 3: d) Visiting graduate research stude
• Page 4 and 5: Sample Templates for Letter of Agre
• Page 6 and 7: Sample Letter 2. Canadian Visiting

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Western Deans

Canadian University Graduate Transfer Agreement CUGTA

Canadian Graduate Student Research Mobility Protocol (CGSRMP)

Deadline: All forms are due 7 weeks prior to the start date of the course OR 1 week prior to the deadline for receipt of a completed form at the host institution. See note about Athabasca in the Western Deans section as the deadline is significantly earlier.

Academic Calendar

Registration information, registration information for graduate students.

All graduate students* are required to register every academic term up until graduation. This includes Fall, Winter and Summer terms.

*The re-registration requirement does not apply to occasional students, visiting students, Pre-Master’s students or students on an Exceptional or Parental Leave of Absence (refer to “ Leaves of Absence ”).

Initial Registration

All graduate students must initially register in the term indicated in their letter of acceptance to the Faculty of Graduate Studies. Any student not registered by the registration deadline for the term specified in their letter of offer will be required to apply for re-admission (re-admission is not guaranteed). In exceptional circumstances and with prior approval from the department/unit, students may defer registration for up to one (1) year following acceptance into the Faculty of Graduate Studies.

A student's program of study must be approved by the Head of the major department/unit or designate. Approval to take courses from departments/units outside the major department/unit must be obtained from the outside department/unit.

Re-Registration

In addition to course registration, students must register in the Master’s re-registration course (GRAD 7020) or Doctoral re-registration course (GRAD 8020) every term. Registration in the re-registration course ensures students retain their status as a graduate student and are assessed the appropriate fees.

For more information about registration, see the Registration Procedures section of the FGS Academic Guide.

Returning Students & Progress Reports

Student progress must be reported at least annually to the Faculty of Graduate Studies on the “ Progress Report ” form. Failure to submit a Progress Report will result in a hold placed on the student’s record which will prevent future registration.

How to Register

The Registrar’s Office provides comprehensive information about registration concerning important registration dates, tips, step-by-step how-to’s, and registration errors. See  https://umanitoba.ca/registrar/registration .

Failure to Register

Failure to re-register while in good academic standing will result in the student being discontinued from their graduate program and the notation ‘Discontinued Graduate Program’ placed on their academic record. Failure to re-register while not in good academic standing* will result in the student being withdrawn and the notation ‘Required to Withdraw’ placed on their academic record. A student who has been discontinued and would like to be considered for continuation in a program must apply for re-admission via an online admission process.

*Good academic standing includes, but is not limited to, the regulations contained in sections Academic Performance and Performance Related to Coursework without exceeding the time permitted to complete a program.

Registration Reminders

• Submitted your Progress Report form?
• Met with your advisor or department/unit for program approvals?
• Accessed Aurora Student to check for any timetable updates?
• Accessed Aurora Student to register for your courses?
• Accessed Aurora Student for a fee assessment?
• Paid your fees?

Fee Payment

Registration is not complete until fee payment or fee payment arrangements are made. Students are urged to refer to the Registrar’s Office for information on Tuition and Fees, payment deadlines, how to view your fees, etc. See https://umanitoba.ca/registrar/tuition-fees

Mandatory Academic Integrity Course (GRAD 7500 or GRAD 7501)

All students, including those in a Pre-Master's program, are required to register for and complete GRAD 7500 Academic Integrity Tutorial (0 credit hours) within their first term of registration. Université de Saint-Boniface graduate students may choose to complete GRAD 7500 or the French-language equivalent, GRAD 7501 . For more information about GRAD 7500, see  GRAD 7500 - Academic Integrity .

Université de Saint-Boniface students should consult their home department for information about accessing GRAD 7501.

Mandatory Research Integrity Online Course (GRAD 7300)

All students, including those in a Pre-Master's program, are recommended to register for and complete GRAD 7300 prior to applying to any ethics boards which are appropriate to their proposed research or within the first calendar year of their program, whichever comes first. For more information about GRAD 7300, see GRAD 7300 - Research Integrity .

Course Classifications

Students who register themselves through Aurora Student must have prior approval of the Department/Unit Head or designate. Students registering through Aurora Student should add only those courses that are a Major (Standard "S") course in their program. Courses with Auxiliary “X”, Audit “A”, or Occasional “O” status must be added by the department/unit.

Course classifications Auxiliary “X”, Audit “A”, or Occasional “O” are explained in the FGS Academic Guide . 

Voluntary Withdrawal from Courses

Graduate students must obtain permission from their department/unit to voluntarily withdraw from courses. Students are not permitted to VW from courses without permission from their department/unit head on recommendation from their advisor/advisory committee.

Faculty of Graduate Studies “GRAD” Courses

Students who intend to graduate in the coming year (February, May or October) must register for their final GRAD capstone course (e.g., thesis, practicum, comprehensive examination, design thesis, etc.) in their final term before graduation.

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Academic Calendar

Registration information, registration information for graduate students.

All graduate students* are required to register every academic term up until graduation. This includes Fall, Winter and Summer terms.

*The re-registration requirement does not apply to occasional students, visiting students, Pre-Master’s students or students on an Exceptional or Parental Leave of Absence (refer to “ Leaves of Absence ”).

Initial Registration

All graduate students must initially register in the term indicated in their letter of acceptance to the Faculty of Graduate Studies. Any student not registered by the registration deadline for the term specified in their letter of offer will be required to apply for re-admission (re-admission is not guaranteed). In exceptional circumstances and with prior approval from the department/unit, students may defer registration for up to one (1) year following acceptance into the Faculty of Graduate Studies.

A student's program of study must be approved by the Head of the major department/unit or designate. Approval to take courses from departments/units outside the major department/unit must be obtained from the outside department/unit.

Re-Registration

In addition to course registration, students must register in the Master’s re-registration course (GRAD 7020) or Doctoral re-registration course (GRAD 8020) every term. Registration in the re-registration course ensures students retain their status as a graduate student and are assessed the appropriate fees.

For more information about registration, see the Registration Procedures section of the FGS Academic Guide.

Returning Students & Progress Reports

Student progress must be reported at least annually to the Faculty of Graduate Studies on the “ Progress Report ” form. Failure to submit a Progress Report will result in a hold placed on the student’s record which will prevent future registration.

How to Register

The Registrar’s Office provides comprehensive information about registration concerning important registration dates, tips, step-by-step how-to’s, and registration errors. See  https://umanitoba.ca/registrar/registration .

Failure to Register

Failure to re-register while in good academic standing will result in the student being discontinued from their graduate program and the notation ‘Discontinued Graduate Program’ placed on their academic record. Failure to re-register while not in good academic standing* will result in the student being withdrawn and the notation ‘Required to Withdraw’ placed on their academic record. A student who has been discontinued and would like to be considered for continuation in a program must apply for re-admission via the online admission process.

*Good academic standing includes, but is not limited to, the regulations contained in sections Academic Performance and Performance Related to Coursework without exceeding the time permitted to complete a program.

Registration Reminders

• Submitted your Progress Report form?
• Submitted your Advisor Student Guidelines?
• Met with your advisor or department/unit for program approvals?
• Accessed Aurora Student to check for any timetable updates?
• Accessed Aurora Student to register for your courses?
• Accessed Aurora Student for a fee assessment?
• Paid your fees?
• Cleared any holds on your record?

Fee Payment

Registration is not complete until fee payment or fee payment arrangements are made. Students are urged to refer to the Registrar’s Office for information on Tuition and Fees, payment deadlines, how to view your fees, etc. See https://umanitoba.ca/registrar/tuition-fees

Mandatory Academic Integrity Course (GRAD 7500 or GRAD 7501)

All students, including those in a Pre-Master's program, are required to register for and complete GRAD 7500 Academic Integrity Tutorial (0 credit hours) within their first term of registration. Université de Saint-Boniface graduate students may choose to complete GRAD 7500 or the French-language equivalent, GRAD 7501 . For more information about GRAD 7500, see  GRAD 7500 - Academic Integrity .

Université de Saint-Boniface students should consult their home department for information about accessing GRAD 7501.

Mandatory Research Integrity Online Course (GRAD 7300)

All students, including those in a Pre-Master's program, are required to register for and complete GRAD 7300 within the first year of their program or prior to applying to any ethics boards which are appropriate to their proposed research, whichever comes first. For more information about GRAD 7300, see GRAD 7300 - Research Integrity .

Course Classifications

Students who register themselves must have prior approval of the Department/Unit Head or designate. Students registering themselves should add only those courses that are a Major (Standard "S") course in their program. Courses with Auxiliary “X”, Audit “A”, or Occasional “O” status must be added by the department/unit.

Course classifications Auxiliary “X”, Audit “A”, or Occasional “O” are explained in the FGS Academic Guide . 

Voluntary Withdrawal from Courses

Graduate students must obtain permission from their department/unit to voluntarily withdraw from courses. Students are not permitted to VW from courses without permission from their department/unit head on recommendation from their advisor/advisory committee.

Faculty of Graduate Studies “GRAD” Courses

Students who intend to graduate in the coming year (February, May or October) must register for their final GRAD capstone course (e.g., thesis, practicum, comprehensive examination, design thesis, etc.) in their final term before graduation.

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