define team presentation

Team Presentations: How to Present Better as a Group

Posted by Belinda Huckle  |  On January 29, 2022  |  In Presentation Training, Tips & Advice

In this Article...quick links

1. Choose a team captain

2. map out a cohesive narrative, 3. know your roles within the team, 4. have a strategy in place for question time, 5. all team presentations must have a full group rehearsal, 6. be supportive and put up a united front in your next team presentation, 7. making good, better, follow us on social media for more great presentation tips:.

We’re all getting used to being back in the office and re-learning our in person presentation skills after spending so much time working remotely. So it’s not surprising that the prospect of creating a seamless and cohesive group presentation is even more daunting right now.

It’s safe to say that team presentations involve a lot of moving parts, not least because it brings together different personalities with varying confidence levels and presentation styles.

One of the common pitfalls with group presentations is a diffusion of responsibility – ‘My bit’s OK, that’s all I should worry about, right?’ Wrong.

A group presentation is only as good as its weakest presenter. There are a lot of potential obstacles to overcome, but there are some key reasons why presenting as a team is both relevant and a good idea:

• Showcasing expertise – to showcase different people’s expertise as Subject Matter Experts (SMEs).
• Meeting the team – increasingly in new business/pitch situations, clients and customers want to see, and hear from, ‘the team’ – those who will actually be looking after their business i.e. those operating at the ‘coalface’. And so having multiple presenters becomes an imperative.
• Maintaining energy, engagement & attention – breaking up longer presentations with different presenters helps to inject energy (much like in a relay race), keep people’s attention and maintain listeners’ engagement. Remember, variety is the spice of life!

Your people may be seasoned presenters but team them up to present with others, and lots of practical questions arise:

How do you start a team presentation? Who ends a team presentation? How do you seamlessly hand over to the next presenter, or who fields questions from the audience?

In this blog post we discuss how teams can collaborate to plan, practise and present successfully as a group.

Why this is important: Having a strong Team Captain is crucial as they will usually start and finish the presentation. As part of starting and finishing the presentation the role of the Captain also often includes:

• Making sure there is a strong Attention Grab early in the presentation in order to hook the audience from the start.
• Assigning roles within the team.
• Introducing each presenter and their role at the start of the presentation.
• Managing the transitions/handovers between each presenter.
• Fielding questions from the audience on behalf of the team and directing questions to the most relevant speaker as required.
• Summarising next steps or action points after the conclusion to the presentation.

Top Tip: The Captain should typically be either the most senior person in the group, or the most confident speaker. They don’t have to be subject matter experts.

Why this is important: Team members may have differing opinions about the message they want to convey. Having a clear overall goal for the presentation before everyone starts working on their slides is crucial for ensuring the deck, and the message you’re delivering, is clear and cohesive.

The team should decide in advance roughly how long each speaker should be speaking for (and don’t forget to include time for questions), what the structure of the presentation will be and who will cover what.

SecondNature’s Presentation Mapper™ methodology is a great tool for achieving all of this. If you’re not using our Presentation Mapper™ then get together as a team with a stack of A4 paper and, on a large table, storyboard your presentation.

Don’t get bogged down in the details at this stage. Instead, decide collectively what the purpose and end goal of the presentation are, the sections of the presentation (chapters of your story), what the key takeaways for the audience should be, and then roughly the information you want to include. Once you have outlined the storyboard for the presentation you can then discuss how long each section/chapter should be and who will be delivering each element.

Spending a bit of time at the beginning mapping out the narrative and setting a single goal for the presentation will save lots of time at the end of the process because it will ensure there aren’t areas that are needlessly repetitive. And likewise it will mean there aren’t gaping holes in your logic. Missing this step could result in duplication of content, inconsistency in the flow (and impact) of different sections, and not enough clarity about who’s presenting what.

Don’t forget to ensure that every section contributes to your presentation’s main aim, and if data is critical to your presentation, ensure everyone knows the go-to data collection sources, or people to interview, so there are no conflicting numbers.

Top Tip: Everyone needs to know all of the information inside out, even if they’re not presenting it, in case someone can’t make it on the day.

Why this is important: Assigning roles based on peoples’ strengths will create accountability and ensure things don’t fall through the cracks.

Take the time to assess your team – of course you will select people to present certain sections within the presentation based on their expertise and experience. But you should also consider some additional factors. E.g. some people may be better at explaining and simplifying difficult-to-understand ideas while others are good at engaging the audience and providing supporting information through humour, videos and interesting case studies.

Now, let’s assume everyone has been assigned a speaking slot based on their strengths and expertise and you’ve got a strong team captain to open and close the presentation.

But who takes accountability for things like design, delivery, questions and setting the boardroom up?

Here are some ways to make your next team presentation smooth and effective:

• The Team Captain, along with input from the presenters, should assign responsibilities for the smaller moving parts like consistency in design, the order of presenters, organising rehearsals, AV checks, timekeeping and so on.
• Schedule brief, but regular update meetings to ensure everyone is on track to fulfil their roles.
• Put someone in charge of the dry run , which should be scheduled at least a week before the presentation. This is important so people have enough time to work on constructive feedback before the day of the presentation.

Top Tip: Remember that unequal participation can negatively impact the dynamics of your team, so sharing responsibility is important!

Why this is important: Question time can be nerve-wracking . In a group presentation, question time can also cause some confusion if too many people jump in to answer at once, or worse still, if no one seems to know who will answer the question.

It’s best to have the team captain direct questions to the speaker with the most relevant knowledge.

Remember to pause before answering and formulate your thoughts – keep your reply concise and ensure it answers the question. If you don’t understand the question, there’s no harm in asking for a clarification. To learn more about answering questions with confidence during a presentation, read this blog .

Top Tip: If you don’t know the answer, don’t be afraid to say so. You can look into the question and return with the best answer later.

Why this is important: While everyone practising their individual presentations is great, it doesn’t guarantee that once you’ve combined all the slides, it will feel coherent or go well.

As they say, practice makes perfect – and you definitely need to schedule at least one group rehearsal to present and engage a large audience. Here are some things that you should aim to cover in a dry run of your presentation:

• The order of speakers. The team captain should open and close the presentation assuming they are the strongest and most confident presenter. The remaining speakers should follow the order, or natural chapters of the story.
• It’s important that introductions establish the credibility of each speaker i.e. why are they there.
• The transition dialogue to recap the last section and briefly introduce the next section and speaker. For longer presentations, it’s a good idea to provide an agenda for the audience which details who is speaking against each section within the presentation.
• Fine-tuning and adjusting time for each section. This keeps the presentation from being too lengthy, so you don’t lose the audience’s interest. It will also ensure you stick to the time allocated for the presentation – making sure you also allow time for questions!
• At the end of the presentation, ensure you deliver a clear, concise summary that highlights all the key points, and then the overall message or final call-to-action.

During the rehearsals you should also work out where the presenting team will be seated and/or standing in the room (taking into account where the client/customer might/will be) – when they’re presenting, and also when they aren’t speaking. Think about how you use the room. For tips about ‘The Attention Traingle’ and how to use it check out this blog .

A great option is to have the Team Captain starting and finishing at the front and centre of the room; with those that are speaking early in the presentation standing front and left of the room; and those that are speaking later, front and right of the room.

This is because we read from left to right and this visual positioning will be intuitive for the audience ‘moving through the presentation from start to finish’. And remember, if the presentation is taking place at someone else’s offices, ask to have access to the meeting room at least 30 minutes before the start to allow for adequate set up time.

Top Tip: We always recommend that there is someone outside the presentation group to listen to the presentation, from the audience’s perspective, to make sure the narrative is as clear and as tight as possible. They can also get the team to practise some Q&A and make sure timings are adhered to.

Why this is important: Remember that you’re in this together and teamwork is non-negotiable if you want to inspire confidence in your audience.

There’s nothing that puts a presenter off more than seeing their own team members look disinterested. So regardless of how many times you’ve seen and heard your team-mates present, act as though it’s the very first time.

Put up a united front by being mindful of these small but important details:

• Arrive early so the entire team has enough time to set things up.
• Be an attentive listener as each person presents – laughing, nodding and reacting in a supportive manner throughout the presentation.
• If someone can’t answer a question, step in and answer it for them, but without making them lose face..
• Avoid the urge to go through your notes when others in your team are presenting. It’s disrespectful to whomever is speaking and it will make you come across as unprepared and nervous.
• Watch your timings. The team captain should be keeping an eye on this (or they make have delegated this important task to someone else) so look to him/her to make sure you’re on track.
• Do not overrun because doing so will rob time from others in the team.

Top Tip: Remember that if in the planning process you argue, you’re only human. Work out how you can move forward in a way that makes the most of each presenter’s strengths.

Most of us don’t make group presentations that often. So a PPR (Post Presentation Review) is a great way to sharpen everyone’s skills ever further. Within 24 hours of a group presentation sit down as a team and discuss what worked well and how could things been improved in terms of:

• The process leading up to the presentation
• Handling of the technology
• The clarity of the message and the flow of the narrative
• The level of detail covered
• Overall and individual timings
• Handovers between speakers
• Management and answering of questions
• Non-verbal support from team members
• People’s individual presenting style and confidence

Top Tip: Be honest in your feedback. Remember, feedback is, as the saying goes, the breakfast of champions!

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For nearly 20 years we have been the Business Presentation Skills Experts , training & coaching thousands of people in an A-Z of global blue-chip organisations – check out what they say about our programs .

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Written By Belinda Huckle

Co-Founder & Managing Director

Belinda is the Co-Founder and Managing Director of SecondNature International. With a determination to drive a paradigm shift in the delivery of presentation skills training both In-Person and Online, she is a strong advocate of a more personal and sustainable presentation skills training methodology.

Belinda believes that people don’t have to change who they are to be the presenter they want to be. So she developed a coaching approach that harnesses people’s unique personality to build their own authentic presentation style and personal brand.

She has helped to transform the presentation skills of people around the world in an A-Z of organisations including Amazon, BBC, Brother, BT, CocaCola, DHL, EE, ESRI, IpsosMORI, Heineken, MARS Inc., Moody’s, Moonpig, Nationwide, Pfizer, Publicis Groupe, Roche, Savills, Triumph and Walmart – to name just a few.

A total commitment to quality, service, your people and you.

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How to create and deliver a winning team presentation

Get your team on prezi – watch this on demand video.

Anete Ezera May 31, 2024

Team presentations are about creating a dynamic experience for your audience whilst working together to share valuable information.

You might need to do a team presentation in various situations. For example, in a school project, a team presentation lets each member highlight their contributions. In the workplace, team presentations are great for updating projects, pitching ideas to clients, or sharing research findings with stakeholders. 

Using a platform like Prezi can really boost your team’s presentation. Let’s look at what makes team presentations effective and how you can create a successful one.

Team presentations explained

So what exactly is a team presentation? Simply put, in a team presentation you’re working with others to share information or ideas. Each person brings their strengths and viewpoints, making the presentation more engaging.

Typically, the team divides the content so everyone has a part to focus on. This involves planning, creating visual aids like slides, and practicing together. The goal is to ensure everything flows smoothly and the message is clear. By combining everyone’s efforts, you end up with a presentation that effectively shares your team’s insights and knowledge.

How to create a great team presentation: a step-by-step guide

When done right, team presentations can be a really rewarding experience for everyone involved. To make sure the creation process runs smoothly, follow this step-by-step guide.

1. Gather your team

To start, you need to get everybody together. Use this opportunity to discuss the purpose of the presentation and what you want to say. This way, everyone understands the goal and can be on the same page with the project.

2. Divide the responsibilities

During the discussion, pinpoint what each team member is good at and assign roles based on their strengths. For example, one person might be great at research, another at designing slides, and someone else might excel at public speaking. By dividing tasks this way, you ensure a high-quality presentation as everyone gets to contribute the best way they can.

3. Plan the content

When planning your content, outline the key points you want to cover. Break down the presentation into sections and decide who will handle each part. Make sure the content flows logically from one section to the next. This planning phase is crucial for a cohesive presentation.

4. Develop visual aids

Great visuals can make your presentation stand out. That’s where Prezi steps in to help you create engaging visuals that complement your content. Also, make sure to keep the design consistent and not too cluttered. Remember, visual aids should enhance your message, not distract from it.

5. Rehearse together

Practice makes perfect! Schedule a few rehearsals where everyone presents their part. Pay attention to the transitions between speakers to ensure they’re smooth. Rehearsing together helps you catch any issues and make sure everyone is comfortable with their role.

6. Get feedback

To improve your delivery, practice in front of a trusted audience of friends or colleagues, and get their honest opinions. They can give you feedback on any tweaks you can make to improve your presentation. Following this, you can then make any necessary adjustments based on their feedback.

7. Prepare for Q&A

Be ready to answer questions from your audience. To prepare, discuss potential questions with your team and decide who will answer which types of questions. This preparation helps ensure you can handle the Q&A session confidently.

8. Present with confidence

On the day of the presentation, stay calm and confident. Trust in the preparation you’ve done. Remember to engage with your audience, make eye contact, and speak clearly. Most importantly, support each other as a team, and have fun with it.

To learn more about delivering a successful presentation with two or more people, explore our article on co-presenting tips and techniques .

9. Reflect and learn

After the presentation, gather your team to reflect on what went well and what could be improved for next time. Learning from each experience helps you continually improve your presentation skills.

By following these steps, you can be sure that every aspect of creating a team presentation is covered, allowing maximum success. 

What are the advantages of team presentations?

Collaborating as a team for presentations has many advantages, including: 

The opportunity to work together as a team provides a sense of unity. Whether it’s in the workplace or an educational setting, relying on each other and sharing insights can really improve morale in any team. Also, being in a group provides motivation and excitement that you may not necessarily experience in solo presentations. 

Understanding of each other

In education and business settings, working on a team presentation means interacting with other members. Hearing other’s opinions and suggestions can help in getting to know your team better, which can help in other aspects of work or school. 

Promotes teamwork 

The ability to work together effectively for a team presentation can improve other team interactions further down the line. It’s a great opportunity to get everyone involved, especially those who might usually shy away from group discussions. This creates a more forthcoming team for the future. 

Less opportunity for errors

Having more than one person contributing to a presentation means that there’s less chance of making mistakes. There’s going to be more than one person looking over progress, which means that any initial errors will likely be spotted by someone in the team. Even when working on your own sections, the chance to rehearse together means that you can all pick up on potential mistakes before the big day. 

Diverse perspectives

Having a whole team involved means that several different viewpoints are brought together. Having each team member contribute their unique insights can lead to a richer and broader presentation overall. This ensures your presentation has a bigger impact on your audience. 

Shared workload

With a team presentation, the workload is distributed among the group, making it more manageable. This should reduce the pressure off any one individual and allows for more thorough preparation before you take to the stage. 

Improved audience engagement

Having multiple speakers can help to keep your audience interested. Each presenter will have different voices and styles of presenting, which can help maintain the audience’s attention throughout the whole presentation. 

Demonstrates team strength 

For business professionals in particular, creating and presenting a successful team presentation shows the power of your company. It portrays to your audience how reliable you are as a team and how you can work together to deliver great results. This is going to help you with future prospects and gaining the trust of clients, investors, and partners. 

Top tips for creating and presenting your team presentation

Here are some top tips to help you nail a team presentation, with some advice on what to do and what to avoid.

Do: plan early

Start planning your presentation as soon as possible. Early planning gives you ample time to organize content, assign roles, and create visuals. Don’t wait until the last minute – good preparation is key to a smooth presentation.

Don’t: overload slides

Avoid cramming too much information onto your slides. Instead, keep them clean and simple with key points and visuals. Your audience should be listening to you, not reading dense text on the screen.

Do: practice together

Rehearse your presentation as a team several times. This helps ensure smooth transitions between speakers and a cohesive delivery. In addition, practicing together builds confidence and helps you refine your timing.

Don’t: ignore feedback

Constructive criticism can help you improve your presentation. However, don’t take feedback personally – use it to make your presentation stronger.

Do: engage your audience

Keep your audience engaged by incorporating questions or a brief activity into your presentation. This interaction helps maintain their interest and makes your presentation stand out.

Don’t: monopolize the presentation

Ensuring everyone on the team has a chance to speak values each member’s contribution and keeps the presentation dynamic and interesting.

Do: use effective visuals

Visuals are great for engaging your audience and capturing their attention! That’s why make sure to incorporate charts, images, and videos to illustrate your points. Compelling visuals can make complex information easier to understand – just make sure they’re relevant and support your message.

Don’t: forget to smile

A friendly demeanor can make a big difference. Smiling helps you appear confident and approachable, and it can put both you and your audience at ease. Remember, you’ve prepared well, so enjoy the experience!

Do: use Prezi

If you want to stand out, use Prezi for your presentation! Its dynamic, non-linear format can make your content more engaging and visually appealing. Prezi allows you to create a more interactive and memorable presentation experience and makes the presentation creation process even easier with AI-powered functionalities .

Don’t: rush through transitions

Transitions between speakers are crucial. Don’t hurry through them; take your time to smoothly hand over to the next person. This maintains the flow of the presentation and keeps the audience engaged.

Creating a team presentation is a fantastic opportunity to showcase your collective talents and knowledge. By following these tips, you’ll be well on your way to delivering a presentation that’s both impressive and enjoyable.

Why Prezi is perfect for team presentations: the power of Prezi AI

Prezi is the go-to platform for team presentations, thanks to its incredible AI features. Prezi AI makes creating a polished, professional presentation a breeze, allowing you to focus on your content while it handles the design.

With Prezi AI, you can simply provide a prompt about your subject, and it will suggest the best layout, color scheme, and design elements. This means you don’t have to be a design expert to create a visually stunning presentation. Prezi AI can even put your entire presentation together for you, ensuring that it looks cohesive and engaging.

One of the standout features is the Prezi AI text tool. It can suggest edits to improve your content, recommend the best way to display your text—whether it be in lists, bullet points, or paragraphs—and even adjust the length of your text to fit perfectly on your slides. This not only saves time but also means you don’t need to constantly double-check your work. You can present with assurance, knowing your presentation is professionally polished.

Presenting with Prezi is incredibly easy, making it ideal for both virtual and in-person settings. For virtual presentations, Prezi Video allows you to display your slides live next to you, creating a more engaging experience for your audience. Prezi’s collaborative features are perfect for team presentations, enabling the entire team to present together virtually. Each member can take turns presenting their sections seamlessly, making it feel as if you’re all in the same room, even if you’re miles apart.

Prezi AI takes the stress out of creating and presenting, making it the best tool for team presentations. With its intelligent design suggestions, text editing capabilities, and seamless virtual presentation features, Prezi ensures your team can deliver an impressive and professional presentation every time.

Here’s a summary of the key things Prezi AI can do

Build your presentation: Prezi AI can literally put together your team presentation for you. It will come up with the best theme and layout and put the whole presentation into action. 

Suggest improvements: Prezi AI can offer suggestions to make sure your presentation looks visually appealing and engaging. By proposing matching color palettes, images, and layouts, Prezi AI helps you create a polished presentation that leaves a lasting impression.

Text editing: To make your message clear and concise, use the Prezi AI text editing tool. It can generate text based on prompts you provide as well as offer edit suggestions on existing text. This way, you know your text is correct and makes sense. 

Team presentation ideas from Prezi

Here are some Prezi presentation examples that would work well as team presentations: 

TED talks: From Inspiration to innovation

The Prezi presentation by Neil Hughes is a great example of a team presentation because it’s divided into sections, giving each participant a chance to share their insights. Incorporating videos for each section, where specific team members speak, effectively ensures that everyone has their say. This approach helps convey the message clearly and makes sure all voices are heard.

Adopting a gratitude frame of mind

The layout chosen for this presentation is ideal for a team effort. With four main points, each delved into further, it allows each team member to take responsibility for one point. This ensures a fair division of speaking time and workload among all team members.

UX design tips for product managers

Similar to the previous example, this serves as great inspiration for team presentations due to its division into five main points, each explored in detail. Assigning one team member to focus on each area allows them to dedicate their full effort to their section, resulting in a high-quality presentation overall. Additionally, this showcases how Prezi’s open canvas can create an immersive experience by zooming in and out of points, making your message much clearer.

Hopefully, these examples have given you more of an insight of what your team presentation could look like. Allocating one team member to each key point is a great idea to split the workload and ensure everyone gets their chance to speak and show off their expertise. 

However, not all team presentations require every team member to be involved in the presenting stage. Sometimes, tasks may be split in a way where some participants focus on the creation process, while others focus on the presenting aspect. It purely depends on where the talents of your team members lie. 

Wow your audience with a team presentation created with Prezi

Team presentations provide many positives that may not be attained with solo presentations. The opportunity to have different ideas and points of view can really broaden the perspective of your audience. They can deliver a sense of team unity and strength, which is particularly important in business. When it comes to educational settings, team presentations are a great opportunity to practice working in a group and identify each student’s strengths and weaknesses. 

Creating a team presentation should be more about the content you’re sharing and less about spending hours on design. This is why utilizing Prezi AI to create your finished product is a great choice, as you can focus more closely on working as a team. 

By using Prezi for your next team presentation, you can take your audience on an immersive journey through your words, ensuring your audience is hooked from start to finish.  

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Tips for Team Presentations

Team presentations are common in business. Your manager may ask you and your team to present your work to an executive team. You may be part of a multi-functional team pitching a proposal to a client. Presenting as team can be less stressful because your team can back you up if your audience asks a question you cannot answer or becomes difficult to manage. However, team presentations often need more preparation and additional delivery strategies. Here are some best practices to make your team presentation a success.

Preparation

• Begin by using the Communication Development Process to analyze the target audience and define the purpose/desired outcome of the presentation . Make sure you all agree on these goals up front.
• Agree on the key messages and structure needed to support the purpose .
• Agree on a strategy for presenting the major elements of the presentation : the intro, the body and the conclusion. Within the body, who will present each of the key points? Agree on how much time you will spend on each section.
• Avoid switching presenters too frequently . It makes the presentation sound less cohesive.
• Rehearse the delivery . Pay attention to details like: What you will say to hand off to each other? Who will advance the slides?
• Plan your strategy for managing the Q&A . Here are three options: (1) One person directs the questions to the appropriate team member. (2) Team members respond to questions related to their assigned topic areas. (3) Assign an order for answering questions – rotate according to that order.
• If you are presenting online assign one team member to monitor the chat for your team. With everyone focusing on their roles in the presentation, it is easy to miss incoming questions from your audience.
• IMPORTANT: Learn the entire presentation . Even if you are assigned to present a specific section, you should know it all. Team members get sick at the last minute. Your partner can be pulled in to support another project in case of an emergency. Plan to present together. Be prepared to present alone.
• BRIEFLY introduce the team . It usually works best for one member to introduce everyone rather than have each member introduce themselves.
• Arrive early to set things up, test out the room, and decide where everyone will sit or stand. If presenting virtually, try to test the technology.
• Everyone should look engaged and supportive – even when you’re not speaking . Consider your facial expression and body language. And avoid looking at your notes as you anticipate your turn to speak.
• When presenting online, keep your microphone on while your group is speaking . This means you’ll be ready to jump in on short notice if a question arises. You also won’t risk forgetting to unmute yourself when it’s your turn to speak.
• Avoid jumping in with additional points you think the speaker forgot to Jumping in like this should only occur if the missed point is critical to understanding the message.
• During the Q&A, if someone cannot answer a question, do help answer it . But avoid interrupting or talking over other speakers. If possible, get “permission” via eye contact to jump in. It could be your teammate is just pausing to think about their answer before responding.

Presenting with Slides

• Agree on a common look and feel for the slides . You want a unified color scheme, consistent fonts, a coherent layout, etc.
• Assign slide creation . Typically, whoever presents should create the slide. It is easier to present your own work.
• Combine the slides and walk through the deck as a team, focusing on cohesion : Does the presentation concisely accomplish the purpose? Does the message flow fluently and logically? Did you address all key points at the same level of detail? If not, is there a good reason for covering them differently?

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A Guide to Effective Group Presentations + Free Checklist ✨

Picture this, it is the morning of your big group presentation.

You and your team have put in many late nights, working on slides, rehearsing lines, and fine-tuning every detail (if only, sigh). As you gather in the conference room, there’s a mix of nerves and excitement in the air.

You’ve got a solid plan, but there’s ALWAYS that lingering doubt: will everything work according to plan? Will everything go off without a hitch?

We’ve all been there, the anticipation, the hope that all your hard work pays off. Group presentations can be tough to pull off. But with the right strategies, and a bit of know-how, you can transform your next group presentations into a success story.

Most of the challenges surrounding group presentations revolve around navigating the dynamics of a team presentation, and ensuring a smooth, cohesive delivery. This requires careful planning and practice. In this guide, you’ll learn tips and strategies to nail your upcoming group presentation.

How to Get Started on Your Group Presentation

There is a different dynamic to group presentations because different individuals bring with them different ideas. Here are some basics on getting started with group presentations.

Decide How You are Going to Collaborate

First things first. Decide how your team and you are going to collaborate on the presentation material. If you’re using MS Word, you can easily save a document and share its link with team members. And each member can then work on the same document, on the specific subject that they’ve been assigned. Alternatively, you can also use Google Docs.

When it’s time to create the slides, PowerPoint has collaborative features that you can put to good use.

👉 First create a PowerPoint file.

👉 At some point you need to decide what your slides should look like. You can check out SlideBazaar’s choice of presentation themes, or work on slide designs from scratch (which will take more time).

👉 If you’ve already worked on the content for the slides on a Word file, you can divide the work in PowerPoint for each member as well. To do this, go to the outline view on the left, and create sections for each team member:

To create sections, simply right click a slide, and click on Add Section, and name your section. You can even right-click the area between 2 slides to create a section.

Once you’ve created sections, each member can work on the section assigned to them.

👉 But be sure to lay down some ground rules on what kinds of fonts, images, etc. are allowed. This is to maintain a visual consistency across the entire presentation.

👉 Now all you have to do is share the file with your team and let each member work on each slide.

How to Nail the Slideshow Part of Group Presentations

Now when it comes to preparing the content for your group presentation, the slideshow, there are some things that you should keep in mind:

Know Your Audience, Understand the Objective

Before creating content, take a step back and clearly define your target audience and the goals you want to achieve with your group presentation. Tailor your content, language and visuals around them, for a better presentation.

Visual Appeal

Create visually engaging slides that complement your presentation delivery. You can spend time working on the design of your slides, or use templates or themes, like those found on SlideBazaar, to create stunning presentations in no time.

Content Quality

Proofread the content in your slideshows. Make sure your slides are organized well. You may also want to rehearse presenting the entire slideshow, while recording yourself. Watch the recording back to ensure your slideshow has a logical flow, and that the content in your slides is easy to understand.

👉 Pro Tip 1: Never fill your slides with too much text. You are not supposed to read aloud from the slides. These slides are meant to support your presentation. 👉 Pro Tip 2: To ensure seamless sharing and distribution of your presentation after rehearsal and finalization, consider converting your PowerPoint slides to PDF format using an online PPT to PDF converter . This not only preserves the layout and design integrity but also makes it easier to share across different platforms and devices without the need for specific software.

A good rule to follow is Guy Kawasaki’s 10/20/30 rule. Have less than 10 slides, spend 20 minutes presenting them, and don’t use font sizes smaller than 30 pts. This ensures that your presentation is short, concise, and does not have too much text.

Presentation Delivery – Useful Tips

Nonverbal cues and stage presence.

Pay attention to your posture while presenting. Maintain good posture, and don’t forget to make eye contact with your audience. Use natural hand gestures to emphasize your points.

Speak loud enough for the audience to hear. You can also try varying your tone to keep the audience engaged. Remember, even silent team members that are with you, contribute to the overall impression through their body language and attentiveness. So, make sure you’re all standing with good posture, and look relaxed and confident.

Transitions and Handovers

When presenting as a group, seamless transitions between speakers are crucial. Practice clear handoff cues.

Handoff cues are signals or actions used to coordinate the transfer of responsibility from one person to another. These could be either verbal or non-verbal, and are needed to maintain a smooth flow during your group presentation.

Here are some examples of handoff cues that you can use:

Verbal Cues:

• Introduction: Now, I’ll hand it over to [NAME], who will talk about [TOPIC].
• Summary and lead-in: Now that we’ve covered [TOPIC], I would like to invite [NAME] to expand on [NEXT TOPIC].
• Question prompt: To answer this question, I’ll pass the stage to [NAME].

Non-Verbal Cues:

• Physical gesture: A nod or a smile towards the next speaker.
• Movement: Stepping aside to physically clear up space for the next speaker.
• Eye Contact: Making eye contact with the next speaker to signal it’s their turn.

Visual Cues:

• Props or clicker handoff: Passing the clicker or a relevant prop to the next speaker.

Addressing Questions as a Team

Designate a team member to manage the Q&A session or establish a system for fielding questions. This ensures all inquiries are addressed effectively and avoids confusion for the audience.

Common Challenges You Might Face – And Solutions

Here are some of the most common challenges people usually face with group presentations:

Coordination

Problem: It’s a challenge to coordinate schedules and align everyone’s availability for meetings and rehearsals.  

Solution: One way to fix this problem is to use tools like polls or Google Calendar to find times that work for everyone. If you’re all in one group chat, add a poll, and ask your team members to vote on a time and date that they’re available. Try to finalise a time that everyone’s available, and set regular meeting times and dates in advance to allow team members to plan accordingly.

Communication

Problem: Miscommunication or lack of clarity can lead to confusion among team members and can cause inconsistencies in the final presentation.

Solution: Make sure you establish clear channels of communication, such as a group chat, to facilitate ongoing discussions and updates. Document important decisions and action items in these channels to ensure everyone on your team is on the same page.

Unequal Contribution

Problem: Balancing workload and ensuring everyone contributes can be difficult.

Solution: One of the first things to do, is assign specific roles and responsibilities to each team member to ensure a fair distribution of tasks. There should be regular check-ins with team members to assess progress and address any concerns about workload distribution.

Creative Differences

Problem: Creative differences and disagreements can arise in groups.

Solution: Your meetings can have brainstorming sessions where every team member can openly share ideas and provide feedback. Focus on finding a common ground, and compromise to reach consensus on the decisions you make.

Time Constraints

Problem: Tight deadlines can add pressure, which can impact the quality of the final presentation.

Solution: Break down your presentation project into smaller tasks with clear deadlines . Prioritize tasks based on urgency, and allocate time for regular progress checks to make sure you’re all on track.

Nervousness and Performance Anxiety

Problem: Some members may struggle with anxiety or nervousness, affecting their ability to deliver their parts of the presentation effectively.

Solution: Offer support and encouragement to team members who may be struggling with presentation anxiety. Make sure they get to practice their parts enough. The rest of the team can also pretend to be the audience, if they want to practice in front of people.

Additional Tips for Success

Embrace technology:.

Instead of assigning someone to click through your slides, you can use a clicker, or even a wireless mouse. If you’re using a wireless mouse, make sure you only click through your slides, and do not accidentally move the mouse about.

However, the simplest way I’ve found to move through the slides in your presentation, is to just use your phone. If you have an Android, install PPTControl and its desktop client (search for PPTControl Desktop in the Microsoft Store). Once done, simply connect the app to your device, and you’ll now be able to control the presentation using your phone. It’s super useful!

You can also use other tools like polls, quizzes, and more to keep your audience engaged throughout your presentation.

Time Management:

You should be mindful of the allocated time for your presentation. There’s a quick way to keep track of time during your presentation. You can either do this during rehearsals, or during the actual presentation.

Click on the Windows button on your keyboard and search for “Clock”.

Click on Clock, and in the sidebar of the app, find and click on Stopwatch.

Now just above the stopwatch, click on the Keep on top button.

You now have an onscreen, floating timer. Place it somewhere on the screen as you practice or during your presentation, to keep track of time.

Oh and, one more thing. Here’s a group presentation checklist for you to make sure everything is on track.

Group Presentation Checklist

• Establish clear communication channels for the team.
• Pick a tool (polls, Calendar), to schedule meetings and rehearsals.
• Assign roles and responsibilities.
• Define target audience and presentation goals.
• Tailor your content, language, and visuals (with SlideBazaar themes).
• Create sections in PowerPoint, share it with your team.
• Let members create slides.
• Proofread for errors, and logical flow. Check for visual consistency.
• Rehearse the presentation and record yourselves.
• Practice handoff cues for seamless transition between speakers.
• Decide on a system for handling audience questions.
• Use a clicker or a smartphone app to transition between slides.
• Use tools like polls or quizzes in the presentation to keep your audience engaged.
• Keep track of time with a floating stopwatch.

Well, that’s about it. These were some tips on how you can get started on your group presentations, some best practices on nailing them, and general advice on getting success! I sure hope you found this article helpful, and that your presentation goes well. Why not check out SlideBazaar, you might find a presentation theme or template that might make your slideshow look amazing. Don’t believe me? Have a look for yourself.

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How To Present With A Group: 14 Expert Tips

Hrideep barot.

• Presentation

If we consider the research and writing part of a presentation, then a group presentation doesn’t seem that different from a single-person presentation. 

If you wish to deliver a successful presentation, you still need to put in a fair deal of individual research, writing, and practice. Even for the presenting bit: when you speak, the onus of delivering a great speech, as well as the audience’s attention, is going to be on you. 

However, a group presentation is significantly different from a normal presentation. 

While you’ll still have to do your own research, the amount of research you’ll have to do will probably be decreased, as the research material will be divided amongst all the members. Practice and delivery of the speech will not be merely an individual thing: you’ll have to work and synch it with the rest of the group.

Moreover, while it might seem that the individual responsibility is going to reduce if you’re delivering a presentation with more than one person, often the case is quite the opposite. This is because if a single person messes up–or simply doesn’t wish to put in as much effort as the others–the repercussions are going to be faced by the entire group. 

However, group presentations don’t necessarily have to be a difficult thing. Think of your most favorite sports team: what makes the team the best? What makes them stand out from other teams? How are they successful?

The answer for what makes a sports team the best isn’t much different from what makes a group presentation the best: 

Advance planning and division of work, having a strong leader, fostering a sense of comariderie between group members, as well as staying vigilant and supportive on the big day are the key to delivering an awesome group presentation.  

And the goal isn’t as tough to achieve as you might think. 

Stick till the end of this article to find out! 

What Is A Group Presentation?

A group presentation is a collaborative exercise in which a team of speakers works together to create and deliver a presentation on a given topic. The number of members in a group presentation can range from anything between two to over ten! Group presentations are used in a variety of settings like school, workplace, colleges, seminars, etc. 

While the task of presenting with a group of people might feel daunting, especially if you identify as a lone wolf, group presentations can be a great learning experience and teach you how to better navigate the task of dealing with a multitude of people with a multitude of opinions and experiences. 

By keeping in mind a few things, group presentations can be delivered just as efficiently as single-speaker presentations.

Is A Group Presentation For You? 

To decide whether you should deliver a group presentation or not, you need to decide whether the pros of a group presentation outweigh the cons for you. 

Group presentations are great because they decrease workload, increase efficiency, improve the quantity and quality of ideas, and also provide you with experience to work in a group setting. 

However, there are a few fall-backs to group presentation as well. 

Sometimes, a few group members might not work as hard as the other ones, thus increasing the workload on the other members. Also, group members might have different ideas and opinions, which can cause clashes within the group. Coordinating between the group members might be a problem. And if you’re a shy person, you might find it difficult to speak out and voice your opinion in front of other group members. 

So, there is no single answer to whether you should do a group presentation or not. Weigh in the pros and cons of doing one before making your decision. 

Tips For Delivering A Group Presentation: The Preparation Stage 

1. Decide On The Purpose Of Your Presentation

First and foremost, you must determine what is the purpose of your presentation. It might seem like a redundant step, but trust me: it’s not. You’ll be surprised by how different people perceive and understand the same topic.

So, say you’re delivering a research paper on the topic “The Effect Of The Coronavirus Pandemic On Street Animals”, sit down together and ask your group members what each individual person thinks the topic is about and the points they feel we need to include in it.

If possible, one member can jot down all the points that the other speakers make, and once all the members are done talking, you can come to a consensus about what to and what not to include in the presentation. 

2. Choose A Presentation Moderator 

In the simplest terms, the presentation moderator is the designated “leader” of a group. That is, they’re the one responsible for the effective functioning of the group, and to make sure that the group achieves their shared purpose i.e giving the presentation.

They sort out any potential conflicts in the group, help out other members when they ask for guidance, and also have the final say on important decisions that the group makes. The best and the simplest way to select the presentation moderator is by vote. This will ensure that every member has a say, and avoid any potential conflicts in the future. 

3. Divide The Work Fairly  

The next step is to divide the work. The best way to do this is to break your presentation into equal parts, and then to assign them to group members. While doing so, you can keep in mind individuals’ preferences, experience, and expertise. For example, if there are three people, you can divide your presentation into three sections: the beginning, the middle, and the end.

Then you can ask which member would feel more comfortable with a particular section, and assign the sections accordingly. In case of any overlap, the individual members can be asked to decide themselves who’s the better fit for the part. Alternatively, if the situation doesn’t seem to resolve, the presentation moderator can step in and assign parts randomly to the members; the members can do this themselves, too. 

4 . Do A Member Analysis 

To know the individual strengths and weaknesses of group members, it’s important to carry out a member analysis. Not everyone feels comfortable in front of a crowd. Or, someone could be great at building presentations, but not so good with speaking into a mic. On the contrary, a member might be an excellent orator but terrible with technology.

So, in order to efficiently divide the work and to have a seamless presentation, carry out a member analysis beforehand. 

5. Individual And Group Practice Are Equally Important 

Individual practice is important as it helps you prepare the presentation in solitude, as you would if you were the only speaker. Practicing alone is generally more comfortable, as you do not have to worry about other people watching or judging you.

It also allows you to prepare at your own convenience and time, while for group practice you’ll have to adjust to when it’s convenient for the other members to practice, as well.

Besides, the individual practice also saves the group’s time as each member can simultaneously but separately prep their own part, while group practice sessions are often longer as the other members generally have to pay attention to the speaking member instead of their own bit.

However, it’s essential to do group practice at least three to four times before delivering your presentation. This is important not just for the smooth delivery of the presentation, but also for the group members to grow comfortable with each other.

Group practice sessions also help you time out the total duration of the presentation, have smooth transitions between speakers, avoid repetitions, and also sort out any potential hiccups or fallbacks in the presentation. 

6. Perfect The Transitions 

A common fallback of group presentations is having awkward transitions between members. Not only will this be an unpleasant experience for the audience, but it might also make you waste precious time.

So, make sure you practice and perfect the transitions before the big day. It doesn’t have to be too long–even a single line will do. What matters is how well you execute it. 

7. Bond With The Group Members 

Bonding with the group is a great way to enhance the overall presentation experience; both, for yourself as well as the audience. This is because a better bond between the group members will make for the smoother functioning of the group, reduce potential conflicts, make decisions quickly and more easily, and also make the presentation fun!

The audience will also be able to sense, maybe even witness, this camaraderie between the members. They will thus have a better viewing experience.

There are many ways to improve the bonding between group members. Before the presentation, you could go out for dinner, a movie, or even meet up at one location–like somebody’s house–to get to know each other better. Group calls are another option. You could also play an ice-breaker if you’re up for some fun games!

8. Watch Other Group Presentations Together 

This is another great way of bonding with the team and also improving your presentation skills as you do so. By listening to other group presentations, you will be able to glean a better idea of how you can better strategize your own presentation. As you watch the presentation, make note of things like the time division, the way the topics are divided, the transition between speakers, etc. 

A few presentations you could watch are: 

Delivering A Successful Team Presentation 

Takeaway: This is a great video to learn how to deliver a  great group presentation. As you watch the video, make note of all the different tips that each speaker gives, and also how they incorporate  them in their own presentation, which goes on simulatenously with the tips. 

Sample Group Presentation: Non-Verbal Communication

Takeaway: This is another great video that depicts how you can deliver a presentation with a group. Notice how the topics are divided, the transition between different speakers, and also the use of visuals in the presentation. 

AthleteTranx Team Presentation- 2012 Business Plan Competition

Takeaway: Another great example of a group presentation that you can watch with your own group. In this video, keep a lookout for how the different speakers smoothly transition, their body language, and the way the presentation itself is organized to make it an amazing audience experience. 

Tips For Delivering A Group Presentation: The Presentation Stage  

1.Introduce All Members 

A good idea to keep in mind while delivering a group presentation is to introduce all members at the onset of the presentation. This will familiarize the audience with them, and also work to ease the member’s nerves.

Besides, an introduction will make the members feel more included, and if done correctly, can also give a more shy member a confidence boost. The simplest way of introducing members is to have the person beginning the speech do it. Alternatively, the presentation moderator could do it. 

Need some tips on how to introduce people? Check out our article on How To Introduce A Speaker In Any Setting (And Amaze Your Audience).

2. Coordinate Your Dressing 

What better way to make people believe that you’re a team than dressing up as one? 

Coordinated dressing not only makes the group stand out from the audience, but it can also make the group members feel more like one team. 

A general rule of thumb is to dress one level more formally than your audience. Don’t wear your casual clothes: remember that it’s a formal event and your clothing must reflect that. Also, keep in mind individual preferences and beliefs while choosing the clothing.

This is important as if a person is uncomfortably dressed, it can have a negative impact on their performance, which will eventually be detrimental to the group performance. 

Confused about what to wear on the presentation day? Check out our article on Guide: Colors To Wear During A Presentation.

3. Make Sure To Incorporate Visual & Audio Aids

Visual elements like photographs, videos, graphs, etc. Are a must in all presentations, group or otherwise. This is because visual aids help the audience better understand the topic, besides making the presentation a better experience overall. Same goes with audio elements, which include things like audio clips, music, background sounds etc. 

So, if you wish to have your audience’s attention, make sure to incorporate tons of visual and audio elements in your presentation. You could also divide the kind of visual elements you use between different members: for example, one person could show a short documentary to expand on their point, and the other could make use of memes and animation to add a dose of fun to their part. 

4. Pay Attention To What Others Are Saying 

Another thing to keep in mind while delivering your speech is to pay attention to what the other speakers are saying. While it might be tempting to tune out others and use the extra time to rehearse your own presentation, it’s not a good idea to do so.

Remember that the audience can see each speaker on the stage. If you don’t look interested, then why should they pay attention? Besides, your lack of attention can make the speaker feel bad: if their own team members aren’t listening to them speaking, does that mean they’re doing a bad job? So, make sure to keep your eyes and ears on your teammate as they deliver their speech.

5. Remember All Speech Parts By Heart 

This is a great way to ensure that you have a seamless presentation. One of the primary benefits of having a team to work with is knowing that you can turn to them for help if something goes wrong.

So, it’s important to not just practice and work together but to also be well-versed in what other group members are going to be saying. This will make it easier for you to cue or help someone if they forget their part. Also, if there’s an emergency or if a member is not able to make it to the speech, the other members can easily take their place.

6. Work Together For A Question And Answer Session 

Q & A sessions are a common element in most presentations. They might seem daunting to an individual speaker, however, a group setting makes the session much easier. This is because an individual speaker doesn’t have to know everything about the topic.

The presentation moderator can simply refer to the speaker who is the most well-versed about the topic or is best able to answer the question from the group, and they can answer it. 

Creative Ideas To Make Use Of Multiple Presenters! 

There are many ways by which you can use the fact that there’s not just one single presentator but many to your advantage. A few of them are: 

1. Add A Dose Of Fun With Skits! 

Adding a dose of creativity to your presentation will greatly enhance its appeal to the audience, and make it more likely that they will remember your presentation in the future! 

One way of doing this is by having a short skirt in the opening. This is another great way of introducing the members, and of warming up the audience to them.

A fun skit can not only expand on the topic you’re about to present but will also elevate the audience’s mood, which will improve their attention span as well as their opinion of you! What else could you ask for?

2. Make Them Engage With Cosplay! 

Cosplay is another great way of making your presentation stand apart! This can make the presentation more interactive for the audience, as well, and earn you that sought-after dose of chuckling.

It’s not necessary to buy the most expensive costumes or be perfect in your cosplay, either. You can pick an outfit that’s easy to drape over your other outfit, and pick props that are easy to carry as well as versatile so that you can use them in other parts of your presentation as well. 

3. Write & Sing A Song Together!

Listen, you don’t have to be a professional singer or composer to do this. You’re not trying to sell a studio album. All you need is a little dose of creativity and some brainstorming, and you can write a song that helps you explain a component of your speech better.

You could even summarize the entire topic in that song, and sing it in the end as a sort of post-credits scene (thank you, Marvel). Alternatively, the song doesn’t necessarily have to explain your speech, but can simply be a surprise element after you’re done with the main part of your speech! 

4. Record A Short Film!

If you don’t want to have a live skit, another creative way to add fun to your skit is by recording a short film beforehand and playing it during your presentation. The film doesn’t have to be very long–even a few minutes work.

What matters is the content of the film, and how well-made it is. If not all members wish to act or record themselves, the ones that are not up for it can do the editing and compilation, or even write the script! After all, it’s not just actors that make a film successful: a strong director and writer are just as important! 

5. Have A Continuous Story 

Another great way to make the presentation seem more connected and seamless is by incorporating a continuous story. You can pick a story–or even make one up–related to your topic and break it up in sections.

Then, assign a section to each speaker. This will not only make the presentation more intriguing but if done right will also hook your audience’s attention and make them anticipate what comes next. Awesome, right? 

FREQUENTLY ASKED QUESTIONS

Q. how do i begin a group presentation.

To begin a group presentation, have the moderator or any other group member introduce all other members and the topic that they’ll be speaking on. This might seem like a redundancy, however it is anything but useless.

This gives the chance to the audience to become familiar with the speakers, which is necessary if you want them to grow comfortable with you. Also, prior introduction of members saves the audience’s time, as each speaker will not have to re-introduce themself before driving into their topic. 

If each member wishes to individually introduce themselves, then that can be done too. However, make sure that you’ve practiced transitioning between members smoothly, so as to avoid making the switch look awkward.

Next, share a brief summary of what you’re going to be talking about. Like the introduction, you could even split the summary among yourselves, with each speaker describing briefly what they’re going to be talking about. Tell the audience why it’s relevant, and how you’re planning to go about giving the speech. Incorporating attention-grabbing statements is another good idea.

This could be a sneak peek into what’s going to be coming in your presentation, or simply a relevant statement, fact or statistic. Make sure the introduction doesn’t last too long, as you want to keep the audience fresh and primed for the main content of your speech. 

For some awesome opening lines, check out our article on 15 Powerful Speech Opening Lines (And How To Create Your Own).

Q. HOW DO I TRANSITION BETWEEN DIFFERENT SPEAKERS?

As mentioned before, having a smooth transition between speakers in the group is imperative to provide the audience with a seamless experience. The abrupt way of doing this would be to simply have the first speaker stop and for the other speaker to begin speaking.

However, a better way to transition would be by using transitional phrases. Pass the baton to the next speaker by introducing them. You could do this by saying something like, “To talk about the next topic we have…” Or something like, “Now I would like to invite…” 

After verbally introducing them, it’s also a good idea to motion towards or look towards the new speaker. Also, if you’re the next speaker, it’s always good manners to thank the previous one. 

Transitioning is one place where many presentations go wrong. Practicing the transition might seem redundant, but it’s anything but that. In fact, it’s as necessary as the practice of the other elements of your speech. Also, make sure to incorporate both, verbal and non-verbal cues while moving to the next speaker. That is, don’t just say that ‘A’ is going to be speaking now and then walk away.

Make eye contact with the speaker, motion for them towards the podium, or smile at them. That is, both speakers should acknowledge the presence of each other.

Make sure to practice this beforehand too. If you want, you could also have the moderator do the transitioning and introduce all speakers. However, make sure that your transitions are brief, as you don’t want to take up too much time from the main presentation.

Q. HOW DO I END A GROUP PRESENTATION? 

For the ending of the presentation, have the moderator or any other group member step forward again. They can provide a quick summary of the presentation, before thanking the audience and asking them if they have any questions.

The moderator doesn’t have to answer all the questions by themselves: the members can pitch in to answer the question that relates to their individual part. If there’s another group presenting after you, the moderator can conclude by verbally introducing them or saying that the next group will take over now. 

During the end, you could have all the presenters on the stage together, as this will provide a united front to your audience. If you don’t wish to finish the presentation with a Q & A, you could also end it by a call to action.

Or, you could loop back and make a reference to the opening of your presentation, or the main part of your speech. If you’d set up a question at the beginning, now would be a good time to answer it. This will increase the impact of your speech.

Make sure that the closing words aren’t vague. The audience should know it’s the end of the presentation, and not like you’re keeping them hanging for something more. Make sure to thank and acknowledge your audience, and any other speakers or dignitaries present. Lastly, just like the opening and the transitioning, practice the ending before you step onto the stage!  

Want some inspiration for closing lines? Check out our article on 15 Powerful Speech Ending Lines (And Tips To Create Your Own).

Q. HOW DO I INTRODUCE THE NEXT SPEAKER IN A GROUP PRESENTATION? 

There are many ways by which you can introduce the next speaker in the presentation. For starters, you could wrap up your presentation by simply summarizing what you said (make sure it’s a brief summary) and then saying the other speaker will take over from this point.

Or, you could finish with your topic and then give a brief introduction of the next speaker and what they’re going to be talking about. The introduction can be simply the name of the speaker, or you could also provide a brief description of them and their achievements if any.

To lighten the mood, you could even add a fun fact about the speaker in your introduction–this is, of course, provided that you’re both comfortable with it. You could also ask for a round of applause to welcome them onto the stage.

However you choose to approach the transition, make sure that your introduction is short, and not more than two minutes at the maximum. Remember that it’s the next speaker’s turn to speak–not yours. If you’re the incoming speaker, make sure to thank the speaker who introduced you. You could also respond to their description or fun fact about you. A smile doesn’t hurt, either!

Conclusion 

To sum up, while group presentations might seem daunting at first, if planned and executed properly, they don’t have to be difficult at all! On the contrary, they can make the presentation a more seamless and fun experience overall. By doing thorough preparation in advance, dividing the work properly, as well as staying vigilant and supportive during the presentation, you can execute your next group presentation as easily as an individual project! 

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5 Steps to a Great Team Presentation

You work for an advertising agency. A national restaurant brand wants a fresh ad campaign, and your firm is one of three agencies invited to deliver a team presentation to the brand’s top executives.

As often happens, the brand gives the agency only a couple of weeks to prepare. The agency quickly spins into motion, assigning a presentation role to managers from key departments: strategy, creative, research, and accounts.

Each of the departmental leaders works on their talk. The day before the big presentation, they gather in the conference room to rehearse their pitch. A few things become clear almost instantly: there’s no unifying theme, each person’s slides look different, and there’s unnecessary repetition throughout the talk.

The presenters panic. They scramble to make last-minute changes, work late into the night, and head into the presentation lacking cohesion and confidence—and a good nights’ sleep.

That’s not a hypothetical scenario. We’ve seen that play out with a client when we were brought in to help the day before they were scheduled to present. It was heartbreaking, because these were brilliant people with great ideas, and they almost certainly would have delivered wonderful work.

They didn’t get the account.

A great team presentation, whether you are pitching an ad campaign, seeking to land a sale, or hoping to raise startup funds, gets its strength from the sum of its parts, and how those parts fit into one unifying theme.

If you follow the proper steps, your team members will be fully aware of their roles and how they relate to one other. That work translates into a presentation with a smooth and seamless flow. The reward is an effective and successful outcome for the team, and a powerful and compelling experience for the audience.

We offer five steps to bring your team members together, find that flow, and focus on the message you want to convey.

5 Steps to a Winning Team Presentation

Step No. 1 – Establish Your Key Message

There is an important question to ask whether you are a single presenter or part of a team: What is the brightest take-home message you’d like your audience to remember after your team finishes its presentation?

We call this your audience-focused bright shiny object , or ABSO . Your ABSO aligns your key point with your audience’s greatest concerns and needs. Here’s an example:

You are a company that provides technological and energy expertise to municipalities that are developing comprehensive initiatives to become more environmentally responsible. You and your team are pitching a panel of town officials.

Your key thought is this: “You should hire us because we not only have the scientific expertise but years of experience in translating that to real-life applications that save money and protect the environment.” The town’s need is this: “We need a program that follows proven scientific principles and incorporates economic best practices. We also need to hit our goal of reducing energy consumption by 20 percent in the next five years.” Here’s your ABSO: “We have a team of scientists, researchers, former municipal leaders, and economists who are as versed in the research as they are in the real-life applications that translate into compliance and economic savings.”

Those nearly three dozen words could be swapped out for just two – “Hire us!” –  but that pitch won’t go anywhere if you don’t answer the question the audience is asking: “Why should we hire you?”

The audience will be more likely to hire you if every speaker’s mini-presentation is guided by and reflects the central idea (or ABSO) that ties the entire presentation together.

Step No. 2 – Assign Roles

If you own a car, how many times do you think about the spark plugs in your engine? We guess that it’s not all that often. But you sure do think about them when the engine stalls. Faulty or worn, perhaps? There’s no spark to get that engine going.

We use this example in context with how you build your team presentation. Every presenter has an important role – no matter how small or big. You want your presentation to hum along, with nary a stall in sight. In other words, every presenter needs a clear understanding of their role and how they fit into the unified whole.

Here is how you build the engine:

• Determine the number of speakers – There is no magic number, but you should consider the impact on the audience. Cramming a dozen speakers into an hour might make it difficult for the speakers to build a rapport with the audience and may strain your audience’s ability to consume and consider the information you present.
• Create the content – What points and supporting evidence will each person cover (discuss this as a group), and what is each segment trying to achieve in connection to your ABSO? Answering those questions will also help to reduce repetition.
• Mind the micro and macro – Each speaker should have a “mini” presentation that conforms to the usual speech formula – open, main points with supporting detail, and close. To avoid appearing predictable , each speaker should vary their delivery (don’t all use opens that focus on statistics, for instance). Perhaps one team member uses PowerPoint, while another passes out a handout. Many team presentations begin with a “big picture” introduction, often presented by the most senior member of the team, followed by talks given by specialists in each topic area. The person who opens the talk may also close it and take on an emcee role to facilitate the Q&A period.
• Establish the lead – The person opening the team presentation should begin with a compelling statement that immediately gets the audience in the tent, establishes the session’s relevance and purpose, and reflects the audience-focused bright shiny object (ABSO). As a group, determine if the opener, who also is often the emcee, will either introduce the team following the open or open the floor for each presenter to briefly introduce themselves and the subject they will cover.

Step No. 3 – Practice, Practice, Practice

Here’s how to make your practice session an exercise in efficiency:

• Listen for the unified theme in every “mini” presentation.
• Identify and eliminate repetition. You can do this by ensuring the point is in the proper segment.
• Ditch the drag. As you time each person’s talk, pay attention to pacing.

How to reassess

After each rehearsal, go back and tinker. Consequently, that may mean you add more compelling material or chop irrelevant statistics. If this is an organic part of the creative process, you will have a more seamless and effective flow when the presentation goes “live.”

Step No. 4 – Your View on Visuals

Visual aids can have a powerful effect on helping your audience to remember your key message and main points. In a team presentation, your approach to the visuals must be cohesive. If every slide presentation follows a different template, and evidences a different style, the audience is likely to be distracted. Worse, as in the advertising agency example that started this post, they may pass on your firm altogether, concluding that the work you would have delivered would be as disjointed as the presentation itself.

Here are some guidelines to visualize:

• Each speaker should work off the same template.
• One person should be assigned to edit the final deck.
• Ensure there is continuity of colors, font sizes, and the overall look.

Step No. 5 – Final checks

Well before you arrive to that conference room to pitch your services, register a sale, or secure funds, make sure, as a group, you’ve paid attention to staging. How are you going to position yourselves? When it’s not your turn to present, how will you stay engaged? How are you transitioning from one segment to another?

Here are some things to consider before the presentation:

• Is the team standing or sitting during the talk?
• Is the team on stage? Are the presenters sitting in the audience or around the conference table?
• Are speakers expected to step forward to speak?

Here are some things to do before the presentation:

Practice all scenarios. With preparation, speakers may be less likely to be thrown off track if the actual presentation reveals a different set-up than had been discussed. Rehearse the choreography. For instance, if you are sharing a single microphone, practice the handoff. If you’re sharing a PowerPoint clicker, practice the exchange. Make eye contact with your co-presenter during the transition and exchange a warm look before turning toward the audience. Stay alert. When others are speaking, practice keeping your eyes on the speaker. You also can take notes if helpful, and imagine observing the audience to see if some points are landing better than others. Plot your Q&A. Will the emcee assign questions to team members in real time or will certain team members field certain topics? Are group members encouraged to jump in? The real goal is to avoid the awkwardness of deciding in front of the audience who should answer which questions. A team that works gracefully with one another sends a powerful message about their ability to work cohesively and efficiently on whatever task is before them. Be there for your teammate. Let’s say your colleague gets stuck in traffic on presentation day. You may be required to step up and fill the gap caused by your absent colleague. Or, you may have to shorten your part of the presentation when questions run long in the segment before you. Snags and challenges, while unfortunate, do happen. As a team, practice for the unexpected.

Total Teamwork

One player can consistently make great plays, but it takes a team to create a winning season. Or, as some recent research has revealed , a team doesn’t need to be a group of superstars to succeed, so much as a group of people who work well together. It’s a finding we can intuitively understand.

In approaching your team presentation, remember that it should reflect the experience, effort, and talent of each member as seen through the team’s collective expertise. With preparation and practice, that expertise will easily shine through.

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Guide for Giving a Group Presentation

February 21, 2018 - Dom Barnard

In certain academic and business situations, it is more valuable to deliver a group presentation than a solo one. Many people prefer group presentations because there is less pressure on the individual. However there are also unique challenges, such as having to ensure multiple individuals collaborate in order to produce a cohesive piece of work.

Preparing for the group presentation

As with any presentation, there is a significant amount of work during the preparation stage. The group must be well organised because there are multiple individuals, and therefore multiple personalities involved.

Presentation moderator

To assist with organisation, the group should first decide on a presentation moderator – this is essentially the “leader”. The presentation moderator can have the final say when decision-making is needed and, during the Q&A portion of the presentation, can decide which speakers will answer certain questions.

Understanding the audience

To make your presentation engaging you need to  think about the audience  so you can tailor it towards their needs. How much will the audience already know about this topic? What will they want to get from this presentation?

For example, if you are presenting the topic of building a bridge to a group of civil engineers, you can confidently use technical language. However, if you are presenting to secondary school students, you would need to use simpler language and not explain the methods in as much detail.

The presentation’s purpose

As a group, ensure you agree on the purpose of the presentation so that you all understand the message that needs to be conveyed e.g. “We want to find out which treatment works best for social anxiety.” Deciding on your message means that the group can start building key points around this – just keep in mind that each subtopic must contribute to the presentation’s aim.

Divide the presentation

The presentation needs to be  divided into main areas  so there is a clear beginning, middle and end. This is where can you decide on the order of the subtopics. Presentations usually follow this structure:

1. Introduction:

• It is useful to agree on the first minute of the presentation as a team. This is because the audience should be interested from the start and convinced to listen.
• The presentation’s aims are also discussed and an overview of the presentation’s structure is provided. For example, “We set out to explore the effectiveness of different treatments for social anxiety. We will first cover the symptoms and prevalence of social anxiety, before explaining the different treatments. This will then lead into a discussion about the pros and cons of each treatment route. Finally, we will explain which treatment route we decided was the most effective for this disorder.”

2. One or two middle sections:

• These sections consist of providing the information that addresses your presentation’s aim.
• There can be more of these sections depending on your topic.

3. Conclusion:

• After summarising all of the key points, there must be a clear conclusion. It is beneficial to appoint the conclusion to the best speaker as this is where all the information is pooled together.

After segmenting the presentation, a time sequence can be created so the group understands the order in which tasks must be completed. It is important to set deadlines for this.

Share responsibility

A frequent problem when working within a group is unequal participation as this can subsequently cause disharmony.

But this is easily avoidable by assigning each speaker a section of the presentation to work on depending on their interests. This means that each speaker should be doing the research for their section and putting together a speech and slides (if being used).

• It is important to specify exactly what each group member should be doing with their time.
• Make sure the length of time per speaker is agreed on.
• Do not change speakers more than necessary because this can reduce the coherency of the presentation.

Build the presentation together

For an audience to follow and enjoy a presentation, it must flow together. Meeting up and building the presentation helps with this because:

• This prevents the duplication of content.
• You can put the slides together, although only one individual should be responsible for merging the slides so there is consistency within the presentation.
• It is useful to receive feedback on the speeches before presenting to an audience.
• The team can agree on any edits.
• The team can agree on the conclusion.
• You can make sure that each speaker will talk for the same amount of time and cover a similar amount of information.
• The team can come up with the first minute of the presentation together.

Use stories to engage the audience

A good presentation opening could  start with a story  to highlight why your topic is significant. For example, if the topic is on the benefits of pets on physical and psychological health, you could present a story or a study about an individual whose quality of life significantly improved after being given a dog.

The audience is more likely to remember this story than a list of facts and statistics so try and incorporate relevant stories into presentations.

Know what each speaker will say

Each speaker must know what the other group members will say as this prevents repetition and it may be useful to refer to a previous speaker to assist in explaining your own section.

Also, if a team member is unable to attend on the day it will be easier to find cover within the group.

Write and practice transitions

Clean transitioning between speakers can also assist in producing a presentation that flows well. One way of doing this is:

• Briefly recap on what you covered in your section: “So that was a brief introduction on what social anxiety is and how it can affect somebody”
• Introduce the next speaker in the team and explain what they will discuss: “Now Sarah will talk about the prevalence of social anxiety.”
• Then end by looking at the next speaker, gesturing towards them and saying their name: “Sarah”.
• The next speaker should acknowledge this with a quick: “Thank you Nick.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Practice the presentation

Rehearse with the group multiple times to make sure:

• The structure works
• Everyone is sticking to their timing.
• To see if any edits are needed.

The more you  rehearse a presentation  the more you will feel comfortable presenting the material and answering questions as your familiarity with the content increases.

Handling nerves before the presentation

It is  natural to feel nervous  when presenting in front of others, regardless of the size of the audience. Here are some tips:

• Remind yourself that the audience is there to listen to you and wants you to do well; there is no need to be afraid of them.
• Remember that the audience members will have to present their projects later and are almost certainly feeling just as nervous.
• Practicing with your group and practicing your section at home will make you more comfortable and familiar with the material and increase your confidence.
• Practice pauses  – when people feel nervous they tend to find silences uncomfortable and try to fill gaps, such as using “um” multiple times (filler words). Practicing pauses will help the silences feel less unnatural when you present therefore reducing the need for filler words.
• When we are nervous we often begin breathing quickly and this in turn can increase our anxiety. Controlled breathing is a common technique that helps slow down your breathing to normal thus reducing your anxiety.

Exercises to control your breathing:

• Sit down in an upright position as it easier for your lungs to fill with air
• Breathe in through your nose and into your abdomen for four seconds
• Hold this breathe for two seconds
• Breathe out through your nose for six seconds
• Wait a few seconds before inhaling and repeating the cycle

During the group presentation

Introducing the team.

The presentation should begin with the presentation moderator introducing the team. This is smoother than each individual presenting themselves.

Pay attention to the presentation

You may feel nervous as you wait for your turn to speak but try to listen to the presentation. The audience is able to see the whole team so it is important that you look interested in what is being said and react to it, even if you have heard it multiple times.

Body language and eye contact

Body language is a useful tool to engage the audience:

• If it is your turn to speak then stand slightly in the foreground of the rest of your group.
• Smile at the audience as this will make you look more confident.
• Make eye contact  as this helps you engage with the audience.
• Keep your arms uncrossed so your body language is more open.
• Do not look down and read from your notes- glancing down occasionally is fine but keep in mind that you are talking to the audience.
• This is the same for  presenting visual aids ; you may need to glance at the computer slide but make sure you predominantly face the audience as you are still speaking to them.
• Keep your hands at your sides but use them occasionally to gesture.

Vocal variety

How you say something is just as is important as the content of your speech –  arguably, more so . For example, if an individual presented on a topic very enthusiastically the audience would probably enjoy this compared to someone who covered more points but mumbled into their notes.

Here are some pointers:

• Adapt your voice depending on what are you saying- if you want to highlight something then raise your voice or lower your voice for intensity.
• Avoid speaking in monotone.
• Sound enthusiastic – the more you sound like you care about the topic, the more the audience will listen.
• Speak loudly and clearly.
• If you notice that you are speaking quickly, pause and slow down.
• Warm up your voice  before a speech

Take short pauses and breath deeply. This will ensure you have more vocal variety.

Handling nerves during the presentation

• If you find that you are too uncomfortable to give audience members direct eye contact, a helpful technique is to look directly over the heads of the audience as this gives the impression of eye contact.
• Try not to engage in nervous behaviours e.g. shifting your weight or fidgeting.
• Remember that it’s unlikely that the audience knows that you are feeling nervous – you do not look as anxious as you feel.
• Notice whether you are speaking too quickly as this tends to happen when nervousness increases. If you are, pause and then slow down.

Strong conclusion

Since the conclusion is the last section of your presentation the audience is more likely to remember it. Summarise the key points and lead into a clear concluding statement. For example, if your presentation was on the impact of social media on self-esteem you could list all the main points covered in the presentation and conclude “Therefore, from the amount of evidence and also from the quality of evidence, we have decided that social media is negatively/positively impacting self-esteem.”

Questions and answer session

The questions and answers session after the main presentation can be a source of anxiety as it is often difficult to predict what questions will be asked. But working within a group setting means that individually you do not have to know everything about the topic.

When an  audience member asks a question , the presentation moderator can refer a speaker who has the relevant knowledge to provide an answer. This avoids any hesitant pauses.

If you are answering group presentation questions:

• Pause before answering- take the time to gather your thoughts and think about your answer
• Make sure you answer the question- sometimes you may start providing more information than necessary. Keeping answers as concise as possible will help with this.
• Ask the questioner for clarification if you do not understand- it’s better to ask rather than answering in a way that does not address the question.
• You’re not expected to know everything- challenging questions will emerge and if you do not know the answer you can respond with: “That’s a really good question, I’m not certain so let me look into that.”

Ending the presentation

A good ending usually consists of the presentation moderator thanking the audience. If there is another group afterwards they should transition to the next group.

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Team presentations: who does what.

Doesn’t everyone at some point in their career end up working on a team? You’ve probably had to collaborate with your colleagues on a high-stakes meeting or presentation . This process can turn out to be highly rewarding, or utterly painful.

We’ve all been there: Different teams, different priorities, all coming together last-minute with their own slides. It gets combined into a classic “ Frankendeck ”—a cobbled-together communication with no clear storyline, no united call to action, and often a different look and feel between each person’s contributions. The team delivers their hodge-podge ideas, and it can result in a clunky “stop-start-stop” as different speakers present their respective sections without smooth, pre-planned transitions.

But the truth is, team storytelling doesn’t have to be messy. In fact, team collaboration can be incredibly powerful when it draws on the varied talents of multiple people – a “brain trust” – who all contribute in their own way.

To avoid a rambling, audience-confusing presentation, your team just needs a plan (and a process) for building and delivering a communal story. And the best part? Excelling at this will not only help you move business goals forward, but it can help advance your career, too.

So, how do you choreograph building and delivering a seamless, cohesive team presentation? Here’s how:

Building together, than apart, then together.

As you begin building your narrative, have the team collaborate on three main components: The “why” of the story (the setting, characters, and conflict), the “what” (your big idea ) and a high-level preview of the “how” (the resolution). At this stage, it’s critical for all team members to iterate on the story elements together and ensure everyone is on the same page so that all members are clear on what story they’re collectively trying to tell.

As two, three or more people build a story using the framework, they riff off one another to hammer out the building blocks of the story. When they all stick to a common framework , they can align quickly.

Once your team agrees on the “why” and the “what,” you can move on to the preview of the “how.” This preview is where you introduce the different paths you will take to solve the conflict. Think of it like the 30,000-foot view (or navigational directory) of your resolution.

This preview can be accomplished with a landing page that visually “bucketizes” each part of the resolution and lets each speaker drill into their content (and hand off to the next speaker without losing flow). In a business presentation, three to five “buckets” is a good rule of thumb to not overwhelm your audience.

At this point, the team can split up and individually build out their portion of the story’s resolution. In particular, having collaborated on the conflict of the story gives everyone a target to aim for in their part of the resolution, and being mindful of the big idea helps everyone carry it through until the end.

So how do you wrap up the story build? Always together. The team must reassemble to join their pieces and make sure they all lead back to the (oft-repeated) big idea.

Now, it’s time to present … or “dance,” because delivering a team story requires a bit of choreography. Here’s how: The delivery of the team story is flipped. Choose one person to act as the host, and have them set up the context, including the “why” (setting, characters and conflict), the big idea and a preview of the “how.”

Then, other members of the team can present their individual “how’s” (the resolution). One tip is to assign portions of the “how” based upon a team member’s role and expertise. This choreographed dance ensures all story elements flow with minimal overlap or distraction between the speakers.

When everyone is finished, have the host who started the story return to recap and close by revisiting the big idea.

Have a plan, set the stage

When done correctly, this technique makes it possible for even large teams to co-build and present a strong, cohesive narrative. As you approach your next big meeting or presentation, always have a plan and a process to guide both the development of your story and the choreography of your delivery. Remember: A coordinated approach to storytelling will always go a long way toward getting your ideas heard (career gold!) and moving business forward.

• #group presentations
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Janine Kurnoff and Lee Lazarus

Janine Kurnoff and Lee Lazarus are authors of the new book “ Everyday Business Storytelling: Create, Simplify, and Adapt a Visual Narrative for Any Audience. ” These Silicon Valley-bred sisters founded  The Presentation Company  in 2001 and, together with their team, help the world’s top brands—including Facebook, Nestle, Marriott, Accenture, and Medtronic—become strategic visual communicators.

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What Everyone Ought to Know About Delivering Team Presentations

• Dale Ludwig   Presentations

I’ve written a lot about how important it is for presenters to initiate and manage a genuine conversation with their audiences—how it’s the presenter’s responsibility to focus on making listening and understanding easy for everyone.

But what if there is a team involved? What are the challenges unique to that situation?

Features of a Successful Team Presentation

Every team member needs to be engaged.

Let’s say you’re a member of a team that delivers research to the executives in your organization. Or maybe several people in your organization deliver sales pitches to potential clients as a team. How do the requirements for a successful presentation change when there are other people involved?

The answer is that every team member needs to be engaged, whether you’re speaking or not. Success requires not only being attentive but appearing attentive as well.

Being attentive is important for these reasons:

• You need to follow the conversation closely in order to fit the information you’re delivering into the conversation that is actually taking place.
• That means you need to connect dots to what has been said and what will be said.
• You also need to support others on the team in case they need your input or help, especially when questions are asked.

Appearing attentive is also necessary because doing otherwise undermines the cohesiveness of the team and distracts the audience. 

Every Team Member Must Appear Interested

Every team member is “presenting” whether they’re speaking or not. That means that everyone on the team should

• Appear genuinely interested in what others are saying—no matter how many times you’ve heard them say it.
• Sit up, put down your phone, and take notes. Look happy to be there.
• During transitions, treat other team members with respect. That means you may want to thank them after they’ve passed things over to you. Use their names when referring to what they said before you. Use “we” instead of “I” when appropriate.

All of these behaviors will communicate a positive impression of your team—that you are cooperative, cohesive, and getting along—and that will help the audience stay focused on the message you are communicating.

Every Team Member Must Practice to Deliver a Cohesive Presentation

The most important thing about a cohesive presentation is that it should look like it’s coming from the same person. Every team member must be able to convey the same point of view, and there should be no disconnect among individual team members. A good team presentation needs preparation. Especially if your team presentation involves people from different functional teams—for example, you might need to include an SME , a product manager, an account manager, and maybe a salesperson—you should allow time and preparation to prioritize talking points, adapt presentation styles, and develop team cohesion.

In order to pull this off effectively, every team member must prepare for the presentation.

Here are a few ways of preparing for a cohesive team presentation:

• Identify one team member who can coordinate each of the following: building the presentation narrative, identifying timelines, creating slides , and getting everyone together for brainstorming.
• Define the ultimate goal of the presentation. It will help in laying out a theme and constructing the overall narrative for the presentation. This will ensure that every team member relays the same message during their portion of the presentation.
• Agree on a frame for the presentation that suits its goals and priorities.
• Build an outline and a template for creating slides as well. This will bring consistency to slides that each team member creates and will help in building the overall cohesiveness of the presentation.

Wondering if it’s time to provide training for your team?  Contact us today.

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3 Group Presentation Pitfalls — and How to Avoid Them

• Allison Shapira

Strategies for a polished, unified final product.

Putting together an effective group presentation takes teamwork and coordination so it doesn’t look like a patchwork quilt. And yet, many of us never budget the time to fully prepare. The author outlines some of the common mistakes people make in group presentations and offers best practices to keep you on track. 

Many of us have experienced poor group presentations. If you’re giving one, it’s the last-minute scramble the night before to decide who is presenting which part of the presentation. If you’re observing one, it’s the chaos of hearing multiple people talking over one another or, even worse, simply reading their slides word-for-word and ignoring their audience. 

• Allison Shapira teaches “The Arts of Communication” at the Harvard Kennedy School and is the Founder/CEO of Global Public Speaking, a training firm that helps emerging and established leaders to speak clearly, concisely, and confidently. She is the author of the new book, Speak with Impact: How to Command the Room and Influence Others (HarperCollins Leadership).

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The formal presentation of information is divided into two broad categories: Presentation Skills and Personal Presentation .

These two aspects are interwoven and can be described as the preparation, presentation and practice of verbal and non-verbal communication. 

This article describes what a presentation is and defines some of the key terms associated with presentation skills.

Many people feel terrified when asked to make their first public talk.  Some of these initial fears can be reduced by good preparation that also lays the groundwork for making an effective presentation.

A Presentation Is...

A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.

A presentation can also be used as a broad term that encompasses other ‘speaking engagements’ such as making a speech at a wedding, or getting a point across in a video conference.

To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered. 

A presentation requires you to get a message across to the listeners and will often contain a ' persuasive ' element. It may, for example, be a talk about the positive work of your organisation, what you could offer an employer, or why you should receive additional funding for a project.

The Key Elements of a Presentation

Making a presentation is a way of communicating your thoughts and ideas to an audience and many of our articles on communication are also relevant here, see: What is Communication? for more.

Consider the following key components of a presentation:

Ask yourself the following questions to develop a full understanding of the context of the presentation.

When and where will you deliver your presentation?

There is a world of difference between a small room with natural light and an informal setting, and a huge lecture room, lit with stage lights. The two require quite different presentations, and different techniques.

Will it be in a setting you are familiar with, or somewhere new?

If somewhere new, it would be worth trying to visit it in advance, or at least arriving early, to familiarise yourself with the room.

Will the presentation be within a formal or less formal setting?

A work setting will, more or less by definition, be more formal, but there are also various degrees of formality within that.

Will the presentation be to a small group or a large crowd?

Are you already familiar with the audience?

With a new audience, you will have to build rapport quickly and effectively, to get them on your side.

What equipment and technology will be available to you, and what will you be expected to use?

In particular, you will need to ask about microphones and whether you will be expected to stand in one place, or move around.

What is the audience expecting to learn from you and your presentation?

Check how you will be ‘billed’ to give you clues as to what information needs to be included in your presentation.

All these aspects will change the presentation. For more on this, see our page on Deciding the Presentation Method .

The role of the presenter is to communicate with the audience and control the presentation.

Remember, though, that this may also include handing over the control to your audience, especially if you want some kind of interaction.

You may wish to have a look at our page on Facilitation Skills for more.

The audience receives the presenter’s message(s).

However, this reception will be filtered through and affected by such things as the listener’s own experience, knowledge and personal sense of values.

See our page: Barriers to Effective Communication to learn why communication can fail.

The message or messages are delivered by the presenter to the audience.

The message is delivered not just by the spoken word ( verbal communication ) but can be augmented by techniques such as voice projection, body language, gestures, eye contact ( non-verbal communication ), and visual aids.

The message will also be affected by the audience’s expectations. For example, if you have been billed as speaking on one particular topic, and you choose to speak on another, the audience is unlikely to take your message on board even if you present very well . They will judge your presentation a failure, because you have not met their expectations.

The audience’s reaction and therefore the success of the presentation will largely depend upon whether you, as presenter, effectively communicated your message, and whether it met their expectations.

As a presenter, you don’t control the audience’s expectations. What you can do is find out what they have been told about you by the conference organisers, and what they are expecting to hear. Only if you know that can you be confident of delivering something that will meet expectations.

See our page: Effective Speaking for more information.

How will the presentation be delivered?

Presentations are usually delivered direct to an audience.  However, there may be occasions where they are delivered from a distance over the Internet using video conferencing systems, such as Skype.

It is also important to remember that if your talk is recorded and posted on the internet, then people may be able to access it for several years. This will mean that your contemporaneous references should be kept to a minimum.

Impediments

Many factors can influence the effectiveness of how your message is communicated to the audience.

For example background noise or other distractions, an overly warm or cool room, or the time of day and state of audience alertness can all influence your audience’s level of concentration.

As presenter, you have to be prepared to cope with any such problems and try to keep your audience focussed on your message.   

Our page: Barriers to Communication explains these factors in more depth.

Continue to read through our Presentation Skills articles for an overview of how to prepare and structure a presentation, and how to manage notes and/or illustrations at any speaking event.

Continue to: Preparing for a Presentation Deciding the Presentation Method

See also: Writing Your Presentation | Working with Visual Aids Coping with Presentation Nerves | Dealing with Questions Learn Better Presentation Skills with TED Talks

Team Building Portal

The importance of good team presentations skills.

There are many jobs and specializations where the success of a team is partly dependent on the quality of their presentation. A part of the evaluation or assessment is influenced by how the presentation was made. An effective team will have to be good at presenting its ideas effectively in addition to formulating good strategies or solutions. It is important that the team’s recommendations are put across clearly no matter what kind of presentation they are taking part in. The success of a presentation hinges on how the audience perceives or recieves the presentation. Therefore a team should place as much importance on the quality of their presentations as they do on the quality of their other team functions.

Let’s consider an analogy here to understand this further:

John is a young athlete who is crazy about bikes. He lives and breathes bikes and owns many high-end contemporary models. He decided to extend his passion for bikes to his cell phone ring tone. He got himself a ring-back tone based on a recording of several high-powered bikes zooming past. Those who called him unfortunately did not get the intended effect. To them it sounded more like the buzzing of a lot of mosquitoes in their ears! After he received this feedback from friends, John still wanted to stick to the theme of bikes, so he changed the ring-back tone to that of a stationary bike revving up. The feedback from his friends was that it sounded like a mooing cow!

(A ring-back tone is the ringing sound that you hear when you dial a number. This tone can be customised by the cell phone owner)

Well, jokes apart, the significance of this story is simple: What the audience takes out from a presentation can have a significant bearing on the success or failure of the team, regardless of the presenter’s good intentions. It is therefore important to do dry runs and get the input from other team members before a presentation can be considered fully ready for a client.

The perceptions of the audience hinges on one or more of the following issues:

• Proper comprehension of the proposals
• Proper understanding of research findings, analysis and conclusions
• Grasp of the intellectual strength in the strategies
• Insights into the core business benefits inherent in the suggestions
• Originality and creativity in innovative approaches
• Credibility of the information and the feeling that the presenter knows his or her facts

The key to presenting anything involves being able to explain clearly, in simplified terms and highlighting relevant points that make a difference to business decisions. The manner in which the recommendations are presented can make or break a presentation. The professional standing of a team with a client or customer can be amplified if the team makes a good presentation and conversely get diminished if the team makes a bad presentation.

The presentation is the contact point or interface where all the work and effort put in by the team is finally on display. An effective team has to give the presentation due importance. The days and weeks that the team spent on strategizing and brainstorming will go to waste if the team is unable to put across its proposals in a convincing manner. The team therefore needs to pay close attention to their presentation skills. The person who front’s the team has to be carefully selected as someone who is confident and is able to clearly express the collective thoughts and ideas of the team.

Broadly a good presentation should have the following features:

• The presenter has to explain clearly
• The presenter has to be confident
• The presenter has to inspire and grab attention; boredom can set in otherwise and the audience will get fidgety
• The presenter has to convince the audience
• The presenter should be able to clarify doubts and concerns
• The presenter has to ensure complete comprehension. A tried and tested method is to first tell the audience what you are going to present to them by giving them an overview, then you can make your presentation and then finally recap everything you’ve just presented. That way you leave no room for ambiguity.
• Proper presentation aids have to be employed, go high tech if possible. The world today is all about high-tech solutions and multi-media. Using animation, audio, video footage and graphics, is more the norm rather than the exception

So the question is: “Does a team presentation depend solely on the one individual chosen to present it or is it a group activity?” Though a presentation may have one presenter from the team, the team has a few joint responsibilities:

• They have to anticipate the likely questions and decide in advance which team member will respond to each question. Everybody has to be alert and ready to offer answers to questions the presenter is unable to tackle
• Be clued up and fully informed; everybody on the team has to make it his or her business to totally understand what is being presented
• Carry documentation and relevant support reports to the presentation
• Be supportive and present a united front. There is nothing more disturbing for a client than a team that has disagreements and starts arguing with one another at the presentation.

Every team member has to be prepared for the presentation and willing to contribute to the discussion that is likely to unfold at the end. Here’s an interesting case where a poor presentation and poor preparation landed a team in a mess:

On one of the episodes of the TV show The Apprentice , (in Donald Trump’s USA version), the task involved designing youth garments with built in innovative ways to carry along high tech items like MP3 Players, Mobile phones and other gadgets. The task was for a new clothing line for a lifestyle retailer called American Eagle Outfitters. During the show one of the contestants, Tana, gave an impromptu interview (just talking and expressing her views to the camera as they usually do during the course of working on a task). In her opinion, the actual presentation to the client would contribute around 30% to the success of the team on that task. Read on to find out what actually happened…. (You will be surprised to find that she may have actually been right!):

Tana’s team did a great job on the task. They made the attempt to speak to youngsters and find out what their favourite high tech gadget was. They then designed the garments accordingly. At the presentation they were confident, and were able to answer questions asked by the company regarding the target audience preferences and more importantly they were able to sell their ideas. American Eagle representatives were all smiles at the end of the presentation which is always a positive indication!

But their rival team did not fare as well. They did not speak to potential customers and did not have their facts right, they turned up late for the meeting, forgot to bring one of the garments that they had designed and the final mistake was a poor presentation. The person who they chose as their presenter floundered and made an uninspiring presentation. She seemed to be out-of-sorts and froze up. They lost that task and the winning team (Tana’s team) walked away with a great prize. The contestant who was fired in that episode was the one who made the ineffective presentation.

To sum up, the team member who is chosen to front the team at a meeting has to have good presentation skills but this has to be blended with a high level of preparedness of all the team members including the key presenter. This applies to strategy presentations, sales meetings, business proposals or any kind of business presentation. A good presentation is more likely to impress a client and help a team walk away with a big piece of their business! If you want the thrill of team success, then the actual presentation needs careful planning and execution.

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Blog Beginner Guides 8 Types of Presentations You Should Know [+Examples & Tips]

8 Types of Presentations You Should Know [+Examples & Tips]

Written by: Krystle Wong Aug 11, 2023

From persuasive pitches that influence opinions to instructional demonstrations that teach skills, the different types of presentations serve a unique purpose, tailored to specific objectives and audiences.

Presentations that are tailored to its objectives and audiences are more engaging and memorable. They capture attention, maintain interest and leave a lasting impression. 

Don’t worry if you’re no designer —  Whether you need data-driven visuals, persuasive graphics or engaging design elements, Venngage can empower you to craft presentations that stand out and effectively convey your message.

Venngage’s intuitive drag-and-drop interface, extensive presentation template library and customizable design options make it a valuable tool for creating slides that align with your specific goals and target audience. 

Click to jump ahead:

8 Different types of presentations every presenter must know

How do i choose the right type of presentation for my topic or audience, types of presentation faq, 5 steps to create a presentation with venngage .

When it comes to presentations, versatility is the name of the game. Having a variety of presentation styles up your sleeve can make a world of difference in keeping your audience engaged. Here are 8 essential presentation types that every presenter should be well-acquainted with:

1. Informative presentation

Ever sat through a presentation that left you feeling enlightened? That’s the power of an informative presentation. 

This presentation style is all about sharing knowledge and shedding light on a particular topic. Whether you’re diving into the depths of quantum physics or explaining the intricacies of the latest social media trends, informative presentations aim to increase the audience’s understanding.

When delivering an informative presentation, simplify complex topics with clear visuals and relatable examples. Organize your content logically, starting with the basics and gradually delving deeper and always remember to keep jargon to a minimum and encourage questions for clarity.

Academic presentations and research presentations are great examples of informative presentations. An effective academic presentation involves having clear structure, credible evidence, engaging delivery and supporting visuals. Provide context to emphasize the topic’s significance, practice to perfect timing, and be ready to address anticipated questions. 

2. Persuasive presentation

If you’ve ever been swayed by a passionate speaker armed with compelling arguments, you’ve experienced a persuasive presentation . 

This type of presentation is like a verbal tug-of-war, aiming to convince the audience to see things from a specific perspective. Expect to encounter solid evidence, logical reasoning and a dash of emotional appeal.

With persuasive presentations, it’s important to know your audience inside out and tailor your message to their interests and concerns. Craft a compelling narrative with a strong opening, a solid argument and a memorable closing. Additionally, use visuals strategically to enhance your points.

Examples of persuasive presentations include presentations for environmental conservations, policy change, social issues and more. Here are some engaging presentation templates you can use to get started with: 

3. Demonstration or how-to presentation

A Demonstration or How-To Presentation is a type of presentation where the speaker showcases a process, technique, or procedure step by step, providing the audience with clear instructions on how to replicate the demonstrated action. 

A demonstrative presentation is particularly useful when teaching practical skills or showing how something is done in a hands-on manner.

These presentations are commonly used in various settings, including educational workshops, training sessions, cooking classes, DIY tutorials, technology demonstrations and more. Designing creative slides for your how-to presentations can heighten engagement and foster better information retention. 

Speakers can also consider breaking down the process into manageable steps, using visual aids, props and sometimes even live demonstrations to illustrate each step. The key is to provide clear and concise instructions, engage the audience with interactive elements and address any questions that may arise during the presentation.

4. Training or instructional presentation

Training presentations are geared towards imparting practical skills, procedures or concepts — think of this as the more focused cousin of the demonstration presentation. 

Whether you’re teaching a group of new employees the ins and outs of a software or enlightening budding chefs on the art of soufflé-making, training presentations are all about turning novices into experts.

To maximize the impact of your training or instructional presentation, break down complex concepts into digestible segments. Consider using real-life examples to illustrate each point and create a connection. 

You can also create an interactive presentation by incorporating elements like quizzes or group activities to reinforce understanding.

5. Sales presentation

Sales presentations are one of the many types of business presentations and the bread and butter of businesses looking to woo potential clients or customers. With a sprinkle of charm and a dash of persuasion, these presentations showcase products, services or ideas with one end goal in mind: sealing the deal.

A successful sales presentation often has key characteristics such as a clear value proposition, strong storytelling, confidence and a compelling call to action. Hence, when presenting to your clients or stakeholders, focus on benefits rather than just features. 

Anticipate and address potential objections before they arise and use storytelling to showcase how your offering solves a specific problem for your audience. Utilizing visual aids is also a great way to make your points stand out and stay memorable.

A sales presentation can be used to promote service offerings, product launches or even consultancy proposals that outline the expertise and industry experience of a business. Here are some template examples you can use for your next sales presentation:

6. Pitch presentation

Pitch presentations are your ticket to garnering the interest and support of potential investors, partners or stakeholders. Think of your pitch deck as your chance to paint a vivid picture of your business idea or proposal and secure the resources you need to bring it to life. 

Business presentations aside, individuals can also create a portfolio presentation to showcase their skills, experience and achievements to potential clients, employers or investors. 

Craft a concise and compelling narrative. Clearly define the problem your idea solves and how it stands out in the market. Anticipate questions and practice your answers. Project confidence and passion for your idea.

7. Motivational or inspirational presentation

Feeling the need for a morale boost? That’s where motivational presentations step in. These talks are designed to uplift and inspire, often featuring personal anecdotes, heartwarming stories and a generous serving of encouragement.

Form a connection with your audience by sharing personal stories that resonate with your message. Use a storytelling style with relatable anecdotes and powerful metaphors to create an emotional connection. Keep the energy high and wrap up your inspirational presentations with a clear call to action.

Inspirational talks and leadership presentations aside, a motivational or inspirational presentation can also be a simple presentation aimed at boosting confidence, a motivational speech focused on embracing change and more.

8. Status or progress report presentation

Projects and businesses are like living organisms, constantly evolving and changing. Status or progress report presentations keep everyone in the loop by providing updates on achievements, challenges and future plans. It’s like a GPS for your team, ensuring everyone stays on track.

Be transparent about achievements, challenges and future plans. Utilize infographics, charts and diagrams to present your data visually and simplify information. By visually representing data, it becomes easier to identify trends, make predictions and strategize based on evidence.

Now that you’ve learned about the different types of presentation methods and how to use them, you’re on the right track to creating a good presentation that can boost your confidence and enhance your presentation skills . 

Selecting the most suitable presentation style is akin to choosing the right outfit for an occasion – it greatly influences how your message is perceived. Here’s a more detailed guide to help you make that crucial decision:

1. Define your objectives

Begin by clarifying your presentation’s goals. Are you aiming to educate, persuade, motivate, train or perhaps sell a concept? Your objectives will guide you to the most suitable presentation type. 

For instance, if you’re aiming to inform, an informative presentation would be a natural fit. On the other hand, a persuasive presentation suits the goal of swaying opinions.

2. Know your audience

Regardless if you’re giving an in-person or a virtual presentation — delve into the characteristics of your audience. Consider factors like their expertise level, familiarity with the topic, interests and expectations. 

If your audience consists of professionals in your field, a more technical presentation might be suitable. However, if your audience is diverse and includes newcomers, an approachable and engaging style might work better.

3. Analyze your content

Reflect on the content you intend to present. Is it data-heavy, rich in personal stories or focused on practical skills? Different presentation styles serve different content types. 

For data-driven content, an informative or instructional presentation might work best. For emotional stories, a motivational presentation could be a compelling choice.

4. Consider time constraints

Evaluate the time you have at your disposal. If your presentation needs to be concise due to time limitations, opt for a presentation style that allows you to convey your key points effectively within the available timeframe. A pitch presentation, for example, often requires delivering impactful information within a short span.

5. Leverage visuals

Visual aids are powerful tools in presentations. Consider whether your content would benefit from visual representation. If your PowerPoint presentations involve step-by-step instructions or demonstrations, a how-to presentation with clear visuals would be advantageous. Conversely, if your content is more conceptual, a motivational presentation could rely more on spoken words.

6. Align with the setting

Take the presentation environment into account. Are you presenting in a formal business setting, a casual workshop or a conference? Your setting can influence the level of formality and interactivity in your presentation. For instance, a demonstration presentation might be ideal for a hands-on workshop, while a persuasive presentation is great for conferences.

7. Gauge audience interaction

Determine the level of audience engagement you want. Interactive presentations work well for training sessions, workshops and small group settings, while informative or persuasive presentations might be more one-sided.

8. Flexibility

Stay open to adjusting your presentation style on the fly. Sometimes, unexpected factors might require a change of presentation style. Be prepared to adjust on the spot if audience engagement or reactions indicate that a different approach would be more effective.

Remember that there is no one-size-fits-all approach, and the best type of presentation may vary depending on the specific situation and your unique communication goals. By carefully considering these factors, you can choose the most effective presentation type to successfully engage and communicate with your audience.

To save time, use a presentation software or check out these presentation design and presentation background guides to create a presentation that stands out.    

What are some effective ways to begin and end a presentation?

Capture your audience’s attention from the start of your presentation by using a surprising statistic, a compelling story or a thought-provoking question related to your topic. 

To conclude your presentation , summarize your main points, reinforce your key message and leave a lasting impression with a powerful call to action or a memorable quote that resonates with your presentation’s theme.

How can I make my presentation more engaging and interactive?

To create an engaging and interactive presentation for your audience, incorporate visual elements such as images, graphs and videos to illustrate your points visually. Share relatable anecdotes or real-life examples to create a connection with your audience. 

You can also integrate interactive elements like live polls, open-ended questions or small group discussions to encourage participation and keep your audience actively engaged throughout your presentation.

Which types of presentations require special markings

Some presentation types require special markings such as how sales presentations require persuasive techniques like emphasizing benefits, addressing objections and using compelling visuals to showcase products or services. 

Demonstrations and how-to presentations on the other hand require clear markings for each step, ensuring the audience can follow along seamlessly. 

That aside, pitch presentations require highlighting unique selling points, market potential and the competitive edge of your idea, making it stand out to potential investors or partners.

Need some inspiration on how to make a presentation that will captivate an audience? Here are 120+ presentation ideas to help you get started. 

Creating a stunning and impactful presentation with Venngage is a breeze. Whether you’re crafting a business pitch, a training presentation or any other type of presentation, follow these five steps to create a professional presentation that stands out:

• Sign up and log in to Venngage to access the editor.
• Choose a presentation template that matches your topic or style.
• Customize content, colors, fonts, and background to personalize your presentation.
• Add images, icons, and charts to enhancevisual style and clarity.
• Save, export, and share your presentation as PDF or PNG files, or use Venngage’s Presentation Mode for online showcasing.

In the realm of presentations, understanding the different types of presentation formats is like having a versatile set of tools that empower you to craft compelling narratives for every occasion.

Remember, the key to a successful presentation lies not only in the content you deliver but also in the way you connect with your audience. Whether you’re informing, persuading or entertaining, tailoring your approach to the specific type of presentation you’re delivering can make all the difference.

Presentations are a powerful tool, and with practice and dedication (and a little help from Venngage), you’ll find yourself becoming a presentation pro in no time. Now, let’s get started and customize your next presentation!

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Business Jargons

A Business Encyclopedia

Presentation

Definition : A presentation is a form of communication in which the speaker conveys information to the audience. In an organization presentations are used in various scenarios like talking to a group, addressing a meeting, demonstrating or introducing a new product, or briefing a team. It involves presenting a particular subject or issue or new ideas/thoughts to a group of people.

It is considered as the most effective form of communication because of two main reasons:

• Use of non-verbal cues.
• Facilitates instant feedback.

Business Presentations are a tool to influence people toward an intended thought or action.

Parts of Presentation

• Introduction : It is meant to make the listeners ready to receive the message and draw their interest. For that, the speaker can narrate some story or a humorous piece of joke, an interesting fact, a question, stating a problem, and so forth. They can also use some surprising statistics.
• Body : It is the essence of the presentation. It requires the sequencing of facts in a logical order. This is the part where the speaker explains the topic and relevant information. It has to be critically arranged, as the audience must be able to grasp what the speaker presents.
• Conclusion : It needs to be short and precise. It should sum up or outline the key points that you have presented. It could also contain what the audience should have gained out of the presentation.

Purpose of Presentation

• To inform : Organizations can use presentations to inform the audience about new schemes, products or proposals. The aim is to inform the new entrant about the policies and procedures of the organization.
• To persuade : Presentations are also given to persuade the audience to take the intended action.
• To build goodwill : They can also help in building a good reputation

Factors Affecting Presentation

Audience Analysis

Communication environment, personal appearance, use of visuals, opening and closing presentation, organization of presentation, language and words, voice quality, body language, answering questions, a word from business jargons.

Presentation is a mode of conveying information to a selected group of people live. An ideal presentation is one that identifies and matches the needs, interests and understanding level of the audience. It also represents the facts, and figures in the form of tables, charts, and graphs and uses multiple colours.

Related terms:

• Verbal Communication
• Visual Communication
• Non-Verbal Communication
• Communication
• 7 C’s of Communication

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October 2, 2022 at 11:33 pm

Thank you so much for providing us with brief info related to the presentation.

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Introducing Your Team in Company Presentations: 4 Great Ideas!

You’ve probably already had to introduce your team within a company presentation: in 2023, this is no longer a rarity. Presentations which require you to talk about your company structure, or onboardings, for example, are going to need a team introduction, and knowing how to clearly visualize your team is a useful skill.

Why introduce your team in a presentation?

Introducing your team is a great way to positively influence public perception and to present the strengths and achievements of your company .

Products are rarely developed by individuals working on their own, so companies should never miss an opportunity to showcase the teams responsible for tomorrow’s innovations. This tends to increase stakeholder confidence and generate interest.

Involving your team in your presentations is essential to highlighting both the competence of your employees and your skills as a leader . At the same time, you double down on the authenticity of your presentation and acknowledge your colleagues’ performance, which in turn boosts their self-esteem. The positive impact of even a single slide in a presentation should not be underestimated!

Team introductions are brilliant for onboarding , where you can clearly and transparently visualize your company hierarchy.

Why not browse the PowerPoint templates for onboarding that we at PresentationLoad have put together for you?

Bonus tip: Paste images faster with the Scan&Paste app

Pictures generate feelings. This applies to team introductions as well as more generally. If people can see what a particular employee looks like, they’re more likely to want to build connections than if they’re just described in words.

To help you quickly and easily insert images of your team into your presentations, a great tip is to use the Scan&Paste app . This app allows you to upload images directly from your smartphone gallery through a PowerPoint add-in. We’ve covered this for you in our blog post “ Scan&Paste-App “.

4 great ideas to optimize your PowerPoint team presentation!

You want the team introduction in your company presentation to be memorable, right? Here are four great ideas to achieve just that!

• Use an organizational chart

One way to visualize your team structures is to use an organizational chart, or org chart. Their visual clarity and simplicity make them ideal for showing how teams work.

Org charts show at a glance how a team fits together and how different employees relate to each other. They might not be the most exciting things in the world, but they are really effective . Keep your org chart as simple as possible, though; overloading it will be counterproductive.

Use high-quality pictures of your employees. Your main focus should be on clarity: choose a clear, clean design, make sure people’s names are legible, and avoid unnecessary lines and cross-connections. We’ve covered how to create an org chart quickly and easily yourself in our article “ Creating an organizational chart “.

Why not use PresentationLoad’s organizational charts template to introduce your team?

• Rounded Photos

You can also introduce your team in the classic way, using text to cover the most important key points , and adding visual interest in a modern and stylish way by using rounded pictures .

PresentationLoad have got this covered too! You can find them here .

Including a team introduction in your presentation

There are several ways of introducing your team – here are a few of the best:

Idea #1: Team Slide

The simplest way to introduce your team is by means of a team slide . This should show high-quality images of your team, either individually or in a group photo.

Keep text to an absolute minimum here.  Anything more than the names of your employees can be distracting.  You can go into greater detail in your narration.

The advantage of a team slide is that you can clearly show all the important people on one slide.

A team slide might look something like this:

The disadvantage of such a simple slide is that it shows little in the way of a team structure. If you need to show this, go with idea #2.

Idea #2: Team Structure

A team structure slide obviously shows how your team is structured, meaning it’s clear who works for whom and how responsibilities are divided up.  They are perfect for onboarding, for example, allowing new employees to easily recognize internal structures and contact persons.

Keep in mind that team structures are not necessary for every presentation; team slides can quickly become confusing if there are too many connections. So keep them as clear as possible.

A team structure slide might look something like this:

Idea #3: Individual Slides

In some cases it may be useful to introduce your team individually . In this case, you can get all the important information on one slide per person. You’ll need to include a picture and the person’s function within the company as well as their name, and there may also be room for contact details or a short CV . Here’s an example:

Idea #4: Quote slide

A slightly different take on this is the quote slide .  Quotes can be another way to introduce your team’s thinking. Let your employees have their say by including core ideas and statements in your presentation in the form of quotes.

This highlights how important your team is, and emphasizes their individuality and competence. Quotes also help to make your presentation more interesting, which means you get to grab and keep your audience’s attention.

Bonus tip: Pay attention to layout in team introductions

When creating your team presentation, don’t forget that your slides need to be visually interesting . Use a clear structure and don’t overcrowd the slides; aim for a good balance of images and text .

We have a lot of useful tips in this respect in our article “PowerPoint Layout”. For example, a picture-text combination slide might come in really handy here. Grids of three or four usefully combine pictures of your team members with just enough text to give the important information:

To sum up: Project your team image effectively in presentations

A team introduction is a great way to introduce your company and its structures within a presentation. Depending on what you need, you can keep it short and introduce your team on one team slide, or go for more detail and use several slides.

Use our tips the next time you need to introduce your business and colleagues, and see how effective they are!

Still have questions about team presentation? Feel free to contact us by email at [email protected] . We’re always happy to help! Interested in great-looking,professionally designed, easy to use slide templates ? Feel free to take a look around our store! We have a huge range of great PPT templates to download, covering just about every business topic you need. Take a look today! ► To the store

You might also be interested in the following articles:

• 8 tips for company presentations
• Create an organizational chart with PowerPoint
• Scan&Paste App: Insert pictures faster
• PowerPoint layout

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What is a Presentation? Objectives, Elements, Important skills, Four Ps

• Post last modified: 4 June 2023
• Reading time: 19 mins read
• Post category: Business Communication

What is a Presentation?

A presentation communicates a message, an idea or information to a group. It is similar to a report, but with a key difference–the human element. A presentation conveys the speaker’s personality and enables immediate interaction among all participants.

Table of Content

• 1 What is a Presentation?
• 2.1 To Inform
• 2.2 To Train
• 2.3 To Persuade
• 2.4 To Motivate
• 2.5 To Entertain
• 3 Main Elements of Presentation
• 4.1 Analytical ability
• 4.2 Effective communication ability
• 4.3 Creative ability
• 4.4 Good interpersonal skill
• 4.5 Sound time management
• 4.6 Problem-solving ability
• 4.7 A sense of humour
• 5 Evaluation Wheel
• 6.1 Prepare
• 6.2 Practice
• 6.3 Present
• 7.1 Know Yourself
• 7.2 Know Your Material
• 7.3 Know Your Purpose
• 7.4 Know Your Audience

Objectives of Presentation

The main objectives of a presentation are:

To Persuade

To motivate, to entertain.

A presentation is created to convey some information to a group of people. For example, a presentation may display an organisation’s quarterly performance.

Most training programmes in organisations are done through the presentation mode. Such instructional presentations convey a lot of information and are created with instructional design principles to keep the audience engaged for a long period.

Some presentations are used to convince a group of people to accept a particular idea and/or make a certain choice.

The growing popularity of TED Talks indicates how a presentation can be a powerful motivation tool. These presentations trigger emotions and inspire people to act.

Presentations can also be used to celebrate an event. For example, a farewell presentation of a colleague can be used to narrate the story of his/her overall tenure, experiences and achievement in the organisation.

Main Elements of Presentation

A presentation is said to be effective if it has three main elements, which are as follows:

• Specific content : This refers to the information that a presentation will comprise. The information must be conveyed effectively so that it is absorbed by the audience in one sitting. It should be relevant and meaningful to them.
• Audience : A presentation should be targeted for a specific group of audience who share the same purpose and have a similar level of pre-knowledge.
• Presenter: The presenter should act as the advocate of the information. If his/her conviction and passion in the message are clearly articulated, the audience will also pay attention to the subject.

Important Presentation Skills

In today’s business environment, presentation skills are requisite in almost every professional arena. Employees are often required to give presentations on the targets achieved by them. A presentation can be effective if it is carefully planned and prepared.

However, delivering presentations is not always easy for every individual. Some people take presenting as a probable opportunity to showcase skills, while others find it a challenging task. To provide an effective presentation, a presenter must possess some abilities.

Some of them are explained as follows:

Analytical ability

Effective communication ability, creative ability, good interpersonal skill, sound time management, problem-solving ability, a sense of humour.

It refers to a calibre which empowers an individual to collect, organise, visualise and comprehend data. Such skills enable a person to look at related patterns, draw conclusions and find solutions to problems. In addition, sound analytical skills also enable an individual to forecast future trends using various techniques such as brainstorming, forecasting, data mining and metrics interpretation.

Communication entails much more than mere talking to the audience. To communicate effectively during a presentation, one ought to showcase information lucidly. During a presentation, a person should not just have a good set of slides together; rather he needs to engage and strike a chord with the audience to transmit the intended message.

It refers to the ability to present things in a creative way that have not been explored earlier. Creative skills in presentation enable an individual to invent or develop something path-breaking, such as a new concept, unique way out from a problem, a method, a work of art or new machinery, etc.

It encompasses how an individual portrays or presents himself to the audience and builds a rapport with the audience. During a presentation, sound interpersonal skills empower a speaker to interact, communicate and collaborate with the audience effectively.

Interpersonal skills are prevalent across all personal and professional interactions between people. Interpersonal skills entail empathy, active listening and emotional intelligence.

While delivering a presentation, a person should manage time effectively, set a presentation schedule and end a presentation within a stipulated time. If a presentation is long, there are chances the audience may lose interest and the message may not be delivered.

A speaker cannot expect audience to actively listen to the presentation for hours. At the start of presentation, a speaker should aim to grab audience’s attention and allocate time for questions and answers at the end.

Problem-solving is a requisite skill for a presentation. During a presentation, the audience may ask the speaker any kind of questions. On the other hand, it is important for the speaker to provide an appropriate answer to the audience to make the presentation successful.

A sense of humour is crucial to deliver a quality presentation to make the environment light and engaging. Appropriate usage of light jokes relieves stress and holds the attention of an audience, which makes the presentation a memorable experience for both the speaker and the audience.

Evaluation Wheel

Evaluation wheel is a creative and effective tool that accumulates information on outcomes in a simple and accessible manner. A presenter can opt for the evaluation wheel tool to show the outcomes of the research or reports. This tool is used to provide various types of information and journeys of change within the organisation.

It offers a visual representation of progression and results in the form of a spider diagram. The evaluation wheel measures the exact outcomes for a programme at the start and end. It also helps educators, designers to comprehend information systematically. Figure shows an example of evaluation wheel:

Figure states the scale questionnaire in a circle form wherein respondents will analyse the instances from their discretion and experience and give rating on a scale of 1 to 5.

For instance, service users are appropriately involved. In this case, if the respondent strongly agrees, he/she will give 5 rating and if he/she does not agree, he/she will give 1 rating. The centre of the circle is for 1 and as the respondent agrees, they reach out to edge for 5 rating.

Ps of Presentation

Even the most powerful presentation may fail if the presenter comes unprepared. A presentation is both a mental and a physical effort. There are Ps of presentation that provide a checklist to the presenter for ensuring that the presentation is well-constructed and clear so that the audience gets the message. These four Ps are explained as follows:

A thoroughly prepared presentation captivates the interests of the audience. The topic or content of the presentation must be thoroughly researched. No one would develop interest in a vague or equivocal presentation. A speaker can make use of stories or relatable examples and quote references to give more depth to the presentation and make it intriguing.

Apart from that, it should be ensured that only important points are highlighted in bullets or using other graphical elements. Providing too much of theory or full sentences can create boredom for the audience.

While preparing for a presentation, the presenter should include the following sections:

• Introduction : This section includes the name of the topic and the purpose of the presentation.
• Body : This section contains the main content of the presentation; thus, it must be prepared in a well-organised manner.
• Summary : It provides a recap of the content of the presentation. It outlines the most important points of the presentation to ensure the key message is retained by the audience.

Practice will make a man perfect is an adage that is appropriate across all spheres of life. It helps a speaker become familiar with his/her own voice, words and phrases and adjust accordingly. By practising thoroughly, a speaker can explore how to fit different pieces of information together and practise transition.

Also, a speaker should make notes wherever required as a part of presentation support. Using an index card is a common form of note-taking that provides a quick glimpse of important points.

While delivering a presentation, the speaker needs to demonstrate confidence in front of the audience. The speaker must be polite, but not apologetic in situations, such as if the session is running overtime or the microphone has stopped working.

Instead he/she should expect and ask for discipline and attention. It is important for a speaker to engage with the audience during the presentation in order to assure them that he/she is genuinely interested in talking to them. 4. Pace, pitch and pause: A presenter should deliver the presentation in an easy-to-follow pace and try changing the pace to enliven the presentation.

For example, pauses can be taken intentionally between main points to reinforce them. Along with pace, pitch is equally important. Just as pace varies in normal conversations, it should be used effectively during presentations too. For example, when asking a question, the presenter can raise the pitch and can lower it down when explaining a point.

Four Cornerstones of Making Memorable Presentations

The most crucial aspect of delivering an effective presentation is that the speaker should appear confident and the speech should look effortless. Presentations are a source of anxiety for many individuals. However, getting well-prepared before delivering a presentation can reduce this feeling considerably and ease apprehension.

There are a number of ways to overcome feelings of anxiety, stress and stage fright before the presentation in order to appear confident in front of the audience. The four cornerstones of making a memorable presentation are provided in the upcoming sections.

Know Yourself

Know your material, know your purpose, know your audience.

A presenter should acknowledge his/her strengths and weaknesses. Accordingly, he/she should decide the style of delivering a presentation. For instance, if a presenter has a great sense of humour and can use it comfortably in the speech, he/she can make the presentation more engaging and interesting.

On the other hand, if the speaker who is an introvert and prefers to talk or engage less, he/she can add visuals in the presentation. Therefore, the trick is whosoever is delivering the presentation should feel comfortable.

Knowing the topic thoroughly is the most important step in preparing and delivering a presentation. A presenter with well-versed knowledge of the topic is bound to feel more confident. One should perform extensive research of the topic using credible websites and surveys.

A presenter with minimal information about the topic will not be able to deliver a memorable presentation; rather, it would create a negative image in front of the audience. A good presentation is one that is centred around the main theme, presents relevant information and stimulates thought.

It is crucial to know the purpose of the presentation. A presenter should be aware of whether the purpose is to create awareness or to build new skills or to change attitudes. For instance, professional firms or businesses use presentations for various purposes such as to create awareness, educate, motivate and persuade internal and external audiences.

Therefore, to prepare a presentation, identify its objective/purpose, determine the method of delivery, formulate a structure, include visual aids and rehearse.

One should know the type of audience and what is their purpose of attending the presentation. For instance, whether they are there for gaining knowledge or learning new skills, etc. The age, culture and knowledge base of the audience help a presenter in designing and delivering his/her presentation effectively and in a manner in which audience can easily understand and relate to.

A well-designed presentation uses visual aids effectively to reinforce the main points and enhance the audience’s level of understanding.

Business Communication Notes

( Click on Topic to Read )

• What is Business Communication?
• What is Communication?

Types of Communication

7 c of communication, barriers to business communication.

• Oral Communication

Types Of Non Verbal Communication

• What is Written Communication?
• What are Soft Skills?
• Interpersonal vs Intrapersonal communication
• Barriers to Communication
• Importance of Communication Skills

Listening in Communication

• Causes of Miscommunication
• What is Johari Window?
• What is Presentation?
• Communication Styles
• Channels of Communication
• Hofstede’s Dimensions of Cultural Differences and Benett’s Stages of Intercultural Sensitivity
• Organisational Communication
• Horizontal C ommunication
• Grapevine Communication
• Downward Communication
• Verbal Communication Skills
• Upward Communication
• Flow of Communication
• What is Emotional Intelligence?
• What is Public Speaking?
• Upward vs Downward Communication
• Internal vs External Communication
• What is Group Discussion?
• What is Interview?
• What is Negotiation?
• What is Digital Communication?
• What is Letter Writing?
• Resume and Covering Letter
• What is Report Writing?
• What is Business Meeting?
• What is Public Relations?
• What Is Market Segmentation?
• What Is Marketing Mix?
• Marketing Concept
• Marketing Management Process
• What Is Marketing Environment?
• What Is Consumer Behaviour?
• Business Buyer Behaviour
• Demand Forecasting
• 7 Stages Of New Product Development
• Methods Of Pricing
• What Is Public Relations?
• What Is Marketing Management?
• What Is Sales Promotion?
• Types Of Sales Promotion
• Techniques Of Sales Promotion
• What Is Personal Selling?
• What Is Advertising?
• Market Entry Strategy
• What Is Marketing Planning?
• Segmentation Targeting And Positioning
• Brand Building Process
• Kotler Five Product Level Model
• Classification Of Products
• Types Of Logistics
• What Is Consumer Research?
• What Is DAGMAR?
• Consumer Behaviour Models
• What Is Green Marketing?
• What Is Electronic Commerce?
• Agricultural Cooperative Marketing
• What Is Marketing Control?
• What Is Marketing Communication?
• What Is Pricing?
• Models Of Communication
• What is Sales Management?
• Objectives of Sales Management
• Responsibilities and Skills of Sales Manager
• Theories of Personal Selling
• What is Sales Forecasting?
• Methods of Sales Forecasting
• Purpose of Sales Budgeting
• Methods of Sales Budgeting
• Types of Sales Budgeting
• Sales Budgeting Process
• What is Sales Quotas?
• What is Selling by Objectives (SBO) ?
• What is Sales Organisation?
• Types of Sales Force Structure
• Recruiting and Selecting Sales Personnel
• Training and Development of Salesforce
• Compensating the Sales Force
• Time and Territory Management
• What Is Logistics?
• What Is Logistics System?
• Technologies in Logistics
• What Is Distribution Management?
• What Is Marketing Intermediaries?
• Conventional Distribution System
• Functions of Distribution Channels
• What is Channel Design?
• Types of Wholesalers and Retailers
• What is Vertical Marketing Systems?
• What i s Marketing?
• What i s A BCG Matrix?
• 5 M’S Of Advertising
• What i s Direct Marketing?
• Marketing Mix For Services
• What Market Intelligence System?
• What i s Trade Union?
• What Is International Marketing?
• World Trade Organization (WTO)
• What i s International Marketing Research?
• What is Exporting?
• What is Licensing?
• What is Franchising?
• What is Joint Venture?
• What is Turnkey Projects?
• What is Management Contracts?
• What is Foreign Direct Investment?
• Factors That Influence Entry Mode Choice In Foreign Markets
• What is Price Escalations?
• What is Transfer Pricing?
• Integrated Marketing Communication (IMC)
• What is Promotion Mix?
• Factors Affecting Promotion Mix
• Functions & Role Of Advertising
• What is Database Marketing?
• What is Advertising Budget?
• What is Advertising Agency?
• What is Market Intelligence?
• What is Industrial Marketing?
• What is Customer Value
• What is Consumer Behaviour?
• What Is Personality?
• What Is Perception?
• What Is Learning?
• What Is Attitude?
• What Is Motivation?
• Consumer Imagery
• Consumer Attitude Formation
• What Is Culture?
• Consumer Decision Making Process
• Applications of Consumer Behaviour in Marketing
• Motivational Research
• Theoretical Approaches to Study of Consumer Behaviour
• Consumer Involvement
• Consumer Lifestyle
• Theories of Personality
• Outlet Selection
• Organizational Buying Behaviour
• Reference Groups
• Consumer Protection Act, 1986
• Diffusion of Innovation
• Opinion Leaders
• What is Business Law?
• Indian Contract Act 1872
• Essential Elements of a Valid Contract
• Types of Contract
• What is Discharge of Contract?
• Performance of Contract
• Sales of Goods Act 1930
• Goods & Price: Contract of Sale
• Conditions and Warranties
• Doctrine of Caveat Emptor
• Transfer of Property
• Rights of Unpaid Seller
• Negotiable Instruments Act 1881
• Types of Negotiable Instruments
• Types of Endorsement
• What is Promissory Note?
• What is Cheque?
• What is Crossing of Cheque?
• What is Bill of Exchange?
• What is Offer?
• Limited Liability Partnership Act 2008
• Memorandum of Association
• Articles of Association
• What is Director?
• Trade Unions Act, 1926
• Industrial Disputes Act 1947
• Employee State Insurance Act 1948
• Payment of Wages Act 1936
• Payment of Bonus Act 1965
• Labour Law in India
• What is Brand Management?
• 4 Steps of Strategic Brand Management Process
• Customer Based Brand Equity
• What is Brand Equity?

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