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Research Facilitator

Sheffield Health and Social Care NHS Foundation Trust

This job is now closed

Job summary

We are looking for a highly motivated, enthusiastic Research Facilitator to join us in the Research Development Unit (RDU) at Sheffield Health and Social Care NHS Foundation Trust to cover maternity leave for up to 12 months . This post forms part of the governance team who set-up and support the delivery of high quality research across a diverse set of clinical specialties.

We are looking for someone who has:

• experience of working in a research environment / research governance environment (NHS, university or industry)
• an understanding of research governance and the management of clinical research in the NHS
• excellent communication and interpersonal skills
• an enthusiastic, methodical and proactive approach to problem solving
• excellent organisational and planning skills
• an ability to balance multiple tasks and meet deadlines
• a keen eye for accuracy
• the ability to work independently with initiative and minimal supervision.

Main duties of the job

The post holder will work in the research team based in the Research Development Unit (RDU), led by the Deputy Director of Research and will be involved in delivering the research objectives of the Trust, including:

• applying the relevant research processes required to set up studies in an efficient and timely way
• managing project amendments
• issuing research passports and letters of access
• maintaining systems which capture and monitor research activity in line with internal and external metrics and key performance indicators.

Clinical research is an important strategic element of the work of Sheffield Health and Social Care NHS Foundation Trust delivered through the RDU. We have a wide range of research projects ranging from small student projects through to complex and intensive Clinical Trials of Investigational Medicinal Products (CTIMPs) running within the organisation. These run across a variety of disciplines including mental health, dementia, community and specialist services.

The RDU is responsible for managing initial contact with collaborators and potential principal investigators (PIs), processing studies through capacity and capability review, and managing the governance and oversight of our research portfolio. We also carry out research management functions on behalf of Primary Care commissioned through NHS South Yorkshire Integrated Care Board: Sheffield Place. We also support the development of new research and work strategically with our partners to meet NHS and Trust research priorities.

Date posted

18 July 2023

Agenda for change

£28,407 to £34,581 a year pro rata

Working pattern

Reference number.

457-23-5445640

Job locations

Distington House, Atlas Way

Job description

Job responsibilities.

The successful candidate will be able to work across both the governance and delivery teams to:

• Contribute to ensuring Sheffield Health & Social Care NHS Foundation Trust and Primary Care in Sheffield are able to meet NIHR High Level Objectives (HLOs) including recruitment to time and target
• Undertake capacity and capability checks, ensuring necessary governance standards for research are being adhered to
• Administer the research passport scheme and advise on the contractual requirements for NHS and non-NHS staff
• Provide training and advice to researchers on the use of EDGE and IRAS
• Contribute to the ongoing maintenance of departmental SOPs
• Undertake quality checks and produce internal reports using EDGE, ODP and Excel
• Develop effective working relationship with clinicians, sponsors, research managers, delivery staff, clinical and non-clinical support departments, colleagues in the Yorkshire & Humber Clinical Research Network.

Person Specification

Knowledge and skills.

• Understanding of research governance and the management of clinical research in the NHS
• Knowledge of NHS primary care assurance

Knowledge & skills

• Knowledge of current national systems, structures and research regulatory processes for the approval, management and monitoring of clinical research in the NHS
• Experience of processing research passports
• Experience of working in a research environment / research governance environment (NHS, university or industry)
• Knowledge of the Clinical Research Network and its operations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name, employer's website.

https://www.shsc.nhs.uk/working-us (Opens in a new tab)

For questions about the job, contact:

Research Manager

Wendy Swann

[email protected]

01142716605

Supporting documents

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Sheffield Health and Social Care NHS Foundation Trust's privacy notice (opens in a new tab)

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Job summary

Employer heading.

Research Facilitator

Job overview.

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

Main duties of the job

The R&D Department at University Hospital Southampton NHS Foundation Trust is looking for three research facilitators who will take responsibility for the smooth set-up of research across the trust. The role forms an essential bridge between investigators, clinical teams and funders, building accurate and comprehensive grant application costings and working through timely study set-up and delivery.

This role will ensure the timely set-up and prioritisation of NIHR portfolio studies across the Trust specialities. The role is varied and works across both commercial and non-commercial work streams, providing an expert role offering skilled support to researchers and external stakeholders.

You will join a specialised team within the dedicated R&D infrastructure at Southampton General Hospital, liaising closely with a wide range of research investigators and their teams, service support departments, external funders and local regulatory agencies.

Please click below for more details about this vacancy including the person specification which outlines the essential and desirable skills needed for this role. We highly recommend you review this document as these criteria are used by hiring managers as guidance during shortlisting.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 

All non-clinical roles may involve a mixture of on-site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees can access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities

As a Research Facilitator, you will work closely with the divisional research teams, investigators and senior managers to deliver the UHS R&D strategy. This will include:

•Acting as a specialist for researchers setting up studies in the Trust •Responsible for developing grant costings for both research projects and personal awards •Maintaining comprehensive knowledge of resources to support study development  •Supporting with the regular collection of data and reporting on performance metrics •Deputising for the Divisional Research Manager/Grants Manager

WHAT WE’RE LOOKING FOR:

This post requires a dynamic, outgoing person since a key aim in the role will be to develop relationships with researchers and to identify how best to support their studies. Good IT skills would be advantageous and the successful applicant should be able to provide evidence of continuing professional development.

The following skills and experience are required for this post:

•A robust understanding of systems, processes and issues that affect NHS R&D •Ability to understand complex financial details relating to research costing •Excellent communication and interpersonal skills •Excellent IT skills, particularly in the use of web applications •Project management  •A flexible approach to work and the ability to adjust workload to changing priorities

ABOUT THE TEAM:

University Hospital Southampton NHS Foundation Trust and University of Southampton partnership is recognised as a centre of excellence in clinical research securing research funding in excess of £30m per annum. With state-of-the-art clinical research facilities opened in 2010, the Trust in partnership with the University is making excellent progress in achieving its aim of being one of the top acute Trusts in England.

WHAT WE CAN OFFER YOU:

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. At UHS we are committed to providing a flexible working environment. We believe that it benefits everyone if we achieve a positive work-life balance. Whether you are balancing family, study or your wellbeing with your career, we want to support you so you can help our patients.

We’re proud to have been voted in the Top Five Acute Trusts for our commitment to supporting our staff to achieve work-life balance. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and offer a generous pension scheme and life insurance.

ADDITIONALINFORMATION

The interviews will be held face to face at Southampton General Hospital, alternative dates can be offered.

Should you have any queries, please use the contact details below to get in touch. Danielle McCracken - Research Facilitator – [email protected]

Person specification

Qualifications, essential criteria.

• Clinical/scientific degree or equivalent demonstrable experience relevant to the role

Knowledge and experience

• Significant experience of using systems and processes which support the delivery of high-quality clinical care in a clinical research environment
• Significant of cost attribution for clinical research in a healthcare setting and the research grants process
• Significant experience of the set-up or delivery of clinical research in a healthcare setting.
• Experience of delivery training
• Evidence of current and on-going GCP training
• Project management experience
• Knowledge of research governance and quality assurance systems to ensure safe systems for patients
• An understanding of current R&D issues in the NHS
• Evidence of continuing professional development relevant to the role

Desirable criteria

• Experience of working in a large teaching hospital or University
• Experience of the set- Previous experience in using IRAS or NRES databases for R&D applications p or delivery of commercial clinical research
• Knowledge of EDGE as a RM&G tool

Values and behaviours

• Patients First
• Always Improving
• Working Together

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

For more information about our Trust

https://careers.uhs.nhs.uk

Getting to work - our travel promise

Getting to work should be as easy as possible and that’s why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff  can apply for a permit to  use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

Our commitment to equality

Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

How and why we use your information

The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA.

Find us on social media, we're on: Facebook , Twitter , Instagram , and LinkedIn

Employer certification / accreditation badges

Documents to download

• Job Description and Person Specification ( PDF , 304.4 KB )

Further details / informal visits contact

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University Hospital Southampton NHS Foundation Trust

For your NHS career, think UHS

As one of one of England's largest acute teaching trusts, University Hospital Southampton NHS Foundation Trust (UHS) can help you to achieve your career aspirations, whatever your discipline.

We're one of only a few trusts in the UK that have the ability to care for people before their birth through to the end of life, providing almost every specialism they could need along the way, 24/7. We employ more than 11,500 staff delivering services to over 1.9 million people within our specialist care groups, children’s hospital, and major trauma centre.

Because UHS is essentially a micro city, we can offer almost every job imaginable. Some require a medical background, such as nurses, allied health professionals (AHPs) and healthcare scientists, but there are also plumbers, electricians, porters, secretaries and catering experts, as well as finance, communications, HR and informatics specialists.

Whatever role you're interested in, we can offer fantastic training and development giving you the best possible opportunities to achieve the career you want.

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for more information. 

Find out more

Research facilitator.

Closed for applications on: 10-Dec-2022 00:00

Vacancy status: Closed

Key details

Contract type & working pattern, job overview.

The Research and Development Department at University Hospital Southampton NHS Foundation Trust are looking for 2 research facilitators who will take responsibility for the smooth set-up of research across the trust. A key responsibility of the role is to ensure the timely set-up and prioritisation of NIHR portfolio studies across the division specialties. The role is varied as it includes working with several teams that includes finance, commercial and non-commercial work streams. You will work with a variety of colleagues to provide an efficient and customer focused service.

ABOUT THE TEAM

University Hospital Southampton NHS Foundation Trust and University of Southampton partnership is recognised as a centre of excellence in clinical research securing research funding in excess of £30m per annum. With state of the art clinical research facilities opened in 2010, the Trust, in partnership with the University is making excellent progress in achieving its aim of being one of the top

YOUR MAIN DUTIES

You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.

To understand the role in more detail please read the full job description and person specification documents attached. 

Working for our organisation

What we can offer you.

  As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities

Your responsibilities, what you’ll do.

As a Research Facilitator you will work closely with the divisional research teams, investigators and senior managers to deliver the UHS R&D strategy. This will include:

• Acting as a specialist for researchers setting up studies in the trust
• Maintaining comprehensive knowledge of resources to support study development
• Supporting with the regular collection of data and reporting on performance metrics
• Deputising for the Divisional Research Manager

This role will be predominately working on the portfolio of studies being run at the Wessex Vaccine Hub.

WHAT WE’RE LOOKING FOR

This post requires a dynamic, out-going person since a key aim in the role will be to develop relationships with researchers and to identify how best to support their studies. Good IT skills would be advantageous and the successful applicant should be able to provide evidence of continuing professional development.

The following skills and experience are required for this post:

• An understanding of R&D issues in the NHS
• Excellent communication and interpersonal skills
• Excellent IT skills, particularly in the use of web applications
• Project management
• A flexible approach to work and the ability to adjust workload to changing priorities.

ADDITIONAL INFORMATION

Interviews will be held on Wednesday, 21 December 2022

Should you have any queries, please use the contact details below to get in touch.

Shauna Marshall

[email protected]

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

For more information about our Trust

https://careers.uhs.nhs.uk

Getting to work - our travel promise

Getting to work should be as easy as possible and that’s why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff  can apply for a permit to  use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

Our commitment to equality

Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

How and why we use your information

The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA.

Find us on social media, we're on: Facebook , Twitter , Instagram , and LinkedIn

Person specification

Qualifications / training required, essential criteria.

• Clinical/scientific degree or equivalent demonstrable experience relevant to the role
• Evidence of continuing professional development relevant to the role
• Evidence of current and on-going GCP training

Previous or relevant experience necessary

• Significant experience of the set-up or delivery of clinical research in a healthcare setting
• Understanding of cost attribution for clinical research in a healthcare setting and the research grants process
• Thorough understanding of the systems and processes which are used to support the delivery of high-quality clinical care in a clinical research environment
• An understanding of current R&D issues in the NHS
• Knowledge of research governance and quality assurance systems to ensure safe systems for patients
• Project management experience

Desirable criteria

• Experience of working in a large teaching hospital or University
• Experience of the set-up or delivery of commercial clinical research
• Previous experience in using IRAS or NRES databases for R&D applications

Aptitudes and skills required

• Enthusiastic and flexible approach to work
• Extensive IT and IS skills including Microsoft Office
• Excellent communication skills both written and verbal with the ability to communicate with different professions, both internal and external
• Dedicated team worker with the ability to influence using different styles
• Ability to work to deadlines and manage a diverse workload according to changing priorities
• Excellent presentation skills
• Confidence in making decisions when dealing with competing priorities
• Ability to analyse complex study situations to ensure correct interpretation is made
• Ability to work autonomously with minimal supervision
• Ability to recognise own professional boundaries
• Well motivated and evidence of an ability to use own initiative and make decisions
• Ability to exercise independence and judgement in the arrangement of clinical research management across a complex organisational structure, albeit within laid down policy and procedures
• Critical appraisal and analytical skills for interpreting qualitative and quantitative information
• Knowledge of EDGE as a RM&G tool
• Experience of delivery training

Values and behaviours

• Patients First
• Always Improving
• Working Together
• Job Description ( PDF , 528.8 KB )
• Person Specification ( PDF , 218.6 KB )

Further details / informal visits contact

No longer accepting applications

Sorry, this vacancy is no longer accepting applications.

You can search for similar jobs on the employer's job board , or visit our national jobs board Health Jobs UK .

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When you submit your application, the following privacy notice applies:

Your data is being collected by University Hospital Southampton NHS Foundation Trust, whose privacy notice can be found here.

The data controller for this information is University Hospital Southampton NHS Foundation Trust. This application tracking system is provided by Civica UK Ltd (https://www.civica.com/en-gb/product-pages/trac/) as a data processor.

https://www.uhs.nhs.uk/AboutTheTrust/Aboutthiswebsite/Privacystatement.aspx

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