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How to Format an Essay

Last Updated: April 11, 2024 Fact Checked

This article was co-authored by Carrie Adkins, PhD and by wikiHow staff writer, Aly Rusciano . Carrie Adkins is the cofounder of NursingClio, an open access, peer-reviewed, collaborative blog that connects historical scholarship to current issues in gender and medicine. She completed her PhD in American History at the University of Oregon in 2013. While completing her PhD, she earned numerous competitive research grants, teaching fellowships, and writing awards. There are 11 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 88,663 times.

You’re opening your laptop to write an essay, knowing exactly what you want to write, but then it hits you—you don’t know how to format it! Using the correct format when writing an essay can help your paper look polished and professional while earning you full credit. There are 3 common essay formats—MLA, APA, and Chicago Style—and we’ll teach you the basics of properly formatting each in this article. So, before you shut your laptop in frustration, take a deep breath and keep reading because soon you’ll be formatting like a pro.

Setting Up Your Document

• If you can’t find information on the style guide you should be following, talk to your instructor after class to discuss the assignment or send them a quick email with your questions.
• If your instructor lets you pick the format of your essay, opt for the style that matches your course or degree best: MLA is best for English and humanities; APA is typically for education, psychology, and sciences; Chicago Style is common for business, history, and fine arts.

• Most word processors default to 1 inch (2.5 cm) margins.

• Do not change the font size, style, or color throughout your essay.

• Change the spacing on Google Docs by clicking on Format , and then selecting “Line spacing.”
• Click on Layout in Microsoft Word, and then click the arrow at the bottom left of the “paragraph” section.

• Using the page number function will create consecutive numbering.
• When using Chicago Style, don’t include a page number on your title page. The first page after the title page should be numbered starting at 2. [4] X Research source
• In APA format, a running heading may be required in the left-hand header. This is a maximum of 50 characters that’s the full or abbreviated version of your essay’s title. [5] X Research source

• For APA formatting, place the title in bold at the center of the page 3 to 4 lines down from the top. Insert one double-spaced line under the title and type your name. Under your name, in separate centered lines, type out the name of your school, course, instructor, and assignment due date. [6] X Research source
• For Chicago Style, set your cursor ⅓ of the way down the page, then type your title. In the very center of your page, put your name. Move your cursor ⅔ down the page, then write your course number, followed by your instructor’s name and paper due date on separate, double-spaced lines. [7] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source

• Double-space the heading like the rest of your paper.

Writing the Essay Body

• Use standard capitalization rules for your title.
• Do not underline, italicize, or put quotation marks around your title, unless you include other titles of referred texts.

• A good hook might include a quote, statistic, or rhetorical question.
• For example, you might write, “Every day in the United States, accidents caused by distracted drivers kill 9 people and injure more than 1,000 others.”

• "Action must be taken to reduce accidents caused by distracted driving, including enacting laws against texting while driving, educating the public about the risks, and giving strong punishments to offenders."
• "Although passing and enforcing new laws can be challenging, the best way to reduce accidents caused by distracted driving is to enact a law against texting, educate the public about the new law, and levy strong penalties."

• Use transitions between paragraphs so your paper flows well. For example, say, “In addition to,” “Similarly,” or “On the other hand.” [12] X Research source

• A statement of impact might be, "Every day that distracted driving goes unaddressed, another 9 families must plan a funeral."
• A call to action might read, “Fewer distracted driving accidents are possible, but only if every driver keeps their focus on the road.”

Using References

• In MLA format, citations should include the author’s last name and the page number where you found the information. If the author's name appears in the sentence, use just the page number. [14] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source
• For APA format, include the author’s last name and the publication year. If the author’s name appears in the sentence, use just the year. [15] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source
• If you don’t use parenthetical or internal citations, your instructor may accuse you of plagiarizing.

• At the bottom of the page, include the source’s information from your bibliography page next to the footnote number. [16] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source
• Each footnote should be numbered consecutively.

• If you’re using MLA format, this page will be titled “Works Cited.”
• In APA and Chicago Style, title the page “References.”

• If you have more than one work from the same author, list alphabetically following the title name for MLA and by earliest to latest publication year for APA and Chicago Style.
• Double-space the references page like the rest of your paper.
• Use a hanging indent of 0.5 inches (1.3 cm) if your citations are longer than one line. Press Tab to indent any lines after the first. [17] X Research source
• Citations should include (when applicable) the author(s)’s name(s), title of the work, publication date and/or year, and page numbers.
• Sites like Grammarly , EasyBib , and MyBib can help generate citations if you get stuck.

Formatting Resources

Expert Q&A

You might also like.

• ↑ https://www.une.edu.au/__data/assets/pdf_file/0010/392149/WE_Formatting-your-essay.pdf
• ↑ https://content.nroc.org/DevelopmentalEnglish/unit10/Foundations/formatting-a-college-essay-mla-style.html
• ↑ https://camosun.libguides.com/Chicago-17thEd/titlePage
• ↑ https://apastyle.apa.org/style-grammar-guidelines/paper-format/page-header
• ↑ https://apastyle.apa.org/style-grammar-guidelines/paper-format/title-page
• ↑ https://owl.purdue.edu/owl/research_and_citation/chicago_manual_17th_edition/cmos_formatting_and_style_guide/general_format.html
• ↑ https://www.uvu.edu/writingcenter/docs/basicessayformat.pdf
• ↑ https://www.deanza.edu/faculty/cruzmayra/basicessayformat.pdf
• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_in_text_citations_the_basics.html
• ↑ https://owl.purdue.edu/owl/research_and_citation/apa_style/apa_formatting_and_style_guide/in_text_citations_the_basics.html
• ↑ https://library.menloschool.org/chicago

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A variety of fonts are permitted in APA Style papers. Font options include the following:

• sans serif fonts such as 11-point Calibri, 11-point Arial, or 10-point Lucida Sans Unicode
• serif fonts such as 12-point Times New Roman, 11-point Georgia, or normal (10-point) Computer Modern (the default font for LaTeX)

We recommend these fonts because they are legible and widely available and because they include special characters such as math symbols and Greek letters. Historically, sans serif fonts have been preferred for online works and serif fonts for print works; however, modern screen resolutions can typically accommodate either type of font, and people who use assistive technologies can adjust font settings to their preferences. For more on how font relates to accessibility, visit the page on the accessibility of APA Style .

Use the same font throughout your paper, with the following exceptions:

• figures: Within figure images, use a sans serif font with a type size between 8 and 14 points.
• computer code: To present computer code, use a monospace font such as 10-point Lucida Console or 10-point Courier New.
• footnotes: When inserting footnotes with the footnotes function of your word-processing program, use the default font settings. The footnote font might be smaller than the text font (and have different line spacing), and it is not necessary to change it.

Instructors and publishers vary in how they specify length requirements. Different fonts take up different amounts of space on the page; thus, we recommend using word count rather than page count to gauge paper length if possible.

Font is covered in the seventh edition APA Style manuals in the Publication Manual Section 2.19 and the Concise Guide Section 1.18

Related handout

• Student Paper Setup Guide (PDF, 3MB)

From the APA Style blog

APA Style student papers webinar

A new APA Style webinar, “A Step-by-Step Guide for APA Style Student Papers,” taking place on September 10, 2020, will provide detailed guidance on creating, formatting, and organizing APA Style student papers.

Calculate for all schools

Your chance of acceptance, your chancing factors, extracurriculars, standard essay formatting.

Hey guys! I'm working on my college essays and wondering what the standard format is for these essays, especially regarding font, spacing, and other formatting details. Any advice on what's typically expected by college admissions officers would be awesome. Thanks!

Hey! When it comes to formatting your college essays, the main goal is to make them easy to read and professional-looking. Here's a breakdown of standard formatting guidelines:

1. Font: Use a simple, easy-to-read font like Times New Roman, Arial, or Calibri. Keep the font size at 12 point to ensure readability.

2. Spacing: Since college essays usually have a word limit, it's best to use double spacing to make the text easier to read. Double spacing also leaves room for comments and corrections during revisions.

3. Margins: Set margins at 1 inch on all sides of the page. This is the default setting on most word processors, such as Microsoft Word or Google Docs.

4. Alignment: Align your text to the left margin. This is the standard alignment for most documents and makes your essay appear professional.

5. Indentation: Indent the first line of each paragraph by 0.5 inches. This helps visually separate each paragraph and makes the essay easier to follow.

6. Word count: Stick to the word limit given by the college or prompt. Admissions officers have to read numerous essays, and exceeding the word count may work against you.

7. Headers: Include your name, the date, and possibly the essay prompt or college name in the header or footer of your document, depending on the submission requirements. This helps identify your essay, especially if it is printed out or saved as a separate file.

8. File format: Save your essay in a widely accepted file format, like .doc, .docx or .pdf. Make sure to follow the specific submission guidelines provided by each college.

9. Proofread: Finally, revise and proofread your essay to eliminate any grammatical or spelling errors. You can use spell checkers, grammar checkers, and even ask a trusted person, like a teacher or family member, to review your essay for feedback.

Always double-check each college's specific instructions for formatting and submitting essays, as requirements may vary. Good luck with your college applications!

About CollegeVine’s Expert FAQ

CollegeVine’s Q&A seeks to offer informed perspectives on commonly asked admissions questions. Every answer is refined and validated by our team of admissions experts to ensure it resonates with trusted knowledge in the field.

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

APA Sample Paper

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Note:  This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style  can be found here .

Media Files: APA Sample Student Paper  ,  APA Sample Professional Paper

This resource is enhanced by Acrobat PDF files. Download the free Acrobat Reader

Note: The APA Publication Manual, 7 th Edition specifies different formatting conventions for student  and  professional  papers (i.e., papers written for credit in a course and papers intended for scholarly publication). These differences mostly extend to the title page and running head. Crucially, citation practices do not differ between the two styles of paper.

However, for your convenience, we have provided two versions of our APA 7 sample paper below: one in  student style and one in  professional  style.

Note: For accessibility purposes, we have used "Track Changes" to make comments along the margins of these samples. Those authored by [AF] denote explanations of formatting and [AWC] denote directions for writing and citing in APA 7. 

APA 7 Student Paper:

Apa 7 professional paper:.

MLA Format Guide - 9th edition

• Essay Formatting

How to Create a Header

• To add your header, either double-click in the top inch of the page or select the "Insert" tab in Microsoft Word, navigate to the "Header & Footer" section, select "Header," and click the first option titled "Blank."
• When editing your header, navigate to the "Design" tab and check the box beside "Different First Page" as every heading after your first page should only include the page number. 
• Still in the design tab under the "Header & Footer" section, select "Page Number." In the drop-down box, select the first option, labeled "Top of Page," then select the third option labeled "Plain Number 3." Add your last name in front of the page number, and change the font settings to match that of the rest of your paper.
• On the next line, set the text alignment to align your text to the left side of the page (under the "Paragraph" section of the "Home" tab) and on four different lines type your first and last name, your instructor's name, the course the assignment is for, and the date in the format DD Month YYYY.
• On the next line, center the text (under the "Paragraph" section of the "Home" tab) and type the title of your paper.

An example of an MLA formatted header is included below.

How to Create a Works Cited Page

You can create your Works Cited page before, during, or after you write your essay. If you do not create it before, be sure to document the sources you used, including any website links, so you can go back and create your citations later. Citation format will be discussed in a later section, but this section will detail how to create a Works Cited Page.

• At the end of your essay, insert a page break (found under the "Insert" tab) and center the words "Works Cited" at the top of your page (not in the header). If there is only one source being cited, type "Work Cited".
• Insert your citations in alphabetical order in the subsequent lines. Make sure they are left aligned.
• If your citation is more than one line, apply the hanging indent feature to everything after the first line for each individual entry. You can do this by selecting the second line of the entry, navigating to the "Home" tab in Microsoft Word, selecting the arrow at the bottom right in the "Paragraph" section to open up the "Paragraph Settings" box, and under the "Indentation" section, select the drop-down box labeled "Special," and choose "Hanging". This will move everything but the first line of your citation slightly to the right.

Other essay formatting notes

When formatting your essay, there are a few things to keep in mind:

• Use the correct font as listed under the "Home" tab of this guide. Double-space your text, use 12 pt font, and use a legible font style, such as Times New Roman, Ariel, Calibri, etc., ensuring that the regular and italic font styles are distinct.
• After the first page, only include your last name and the page number in the top right corner of the header.
• Change the paragraph options to remove space before and after all paragraphs. Select the entire essay (you can use the Ctrl + A feature), and in the "Paragraph" section of the "Home" tab, select the drop-down arrow where you can adjust the line spacing and make sure both selections at the bottom of the drop-down box read "Add Space Before Paragraph" and "Add Space After Paragraph". If they say "Remove Space Before Paragraph" and/or "Remove Space After Paragraph," click to remove the space.
• On the last page, include a Works Cited page with your citations listed in alphabetical order.
• Last Updated: Oct 13, 2023 9:40 AM
• URL: https://uaccm.libguides.com/what_is_MLA_style

Essay Formats

Share this article

How can I format an essay? This question is often asked by students and writers. Preferred essay formats differ across universities and subjects, but there are some general guidelines:

• Use an easy-to-read sans serif font such as Times New Roman.
• A 12 pt font size is the standard, but some universities allow 11 pt fonts.
• Use 1.5-line spacing. Single line spacing can be difficult to read.
• Use 2.54 cm margins for all sides.
• If using headings, which is unusual in essays, ensure that you do not have any orphans (i.e., headings that sit at the bottom of the page, while the following paragraph appears on the next page).
• While this is a useful guide to formatting essays, it is crucial that students check their university or unit guidelines. Some disciplines have strict essay formatting rules that may differ from the general guidelines. For example, in behavioural sciences, essays may have to be presented in APA format, which differs greatly from the generally accepted guidelines. APA formatting includes double spacing, indented first paragraphs and a running head.

Usually, essays do not have headings. While formal reports require headings, essays are usually undivided bodies of writing that include an (unlabelled) introduction, body and conclusion. However, the reference list or bibliography should have a heading and begin on a fresh page.

Page numbers are a useful inclusion, but again, students should clarify with their unit chair or lecturer. Another useful inclusion is a footer that lists the student’s name, identification number and subject code. While the electronic submission process adopted by most universities has lessened the risk of unfortunate mix ups, an identifying footer provides an extra layer of protection.

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You won’t find a better team to take over your admission papers. Our writers can uncover the hidden gems in your past experiences and turn them into a compelling and riveting story tailored to a specific school and major of your choice. They can also work magic on what you’ve already written or inspire you to write applications to other colleges on your list. It’s up to you to decide how much help you need and how much of your history you’re willing to share.

Speech Writing Help

Our online academic helper team has turned writing a good speech into an art form. They never fail to grab attention, provoke strong reactions, and make the grand finale memorable. With their help, you’re sure to make an impression, whether you need to give a speech in front of your class, the whole school, potential investors, or your boss.

The full list of classes and subjects our writers cover is a mile long. Here’s a sneak peek at what they can do for you:

• Soft sciences. Our experts can help with anything from Art History to Women and Gender Studies and everything in between, including Film Studies and Poetry.
• STEM classes. We specialize in essays but also employ plenty of experts in Math, Geometry, Computer Science, Chemistry, Physics, Engineering, and other STEM majors. Our writers will take over your assignments, lab reports, and case studies.
• Law school. If you’re thinking, ‘I wish someone would write my homework for me’ on Litigation, Ethics, Constitutional law, or Family Law, our writers have your back. Thanks to years of research experience, they are the next best thing after practicing lawyers to have on your side.
• Nursing and Medicine. With our help, you’ll finally get a good night’s sleep and find the time for something other than classes and field practice. Let our writers take over your Anatomy, Biology, and Nursing homework while you get back on your feet.
• Economics, Finance, Investment, Accounting, and more. Our experts love any class that deals with money-making, so you know they’ll do their best to deliver top-notch essays, case studies, and term papers.

How can I get help with my homework?

Getting in touch with our support team is the easy way. Let them know what you need, and they’ll take you through the order process and keep you updated on its status. Or you can just set up an account and place an order like you would at Amazon. Once you pay for the assignment, we’ll take care of the rest.

Is paying someone to do your homework illegal?

Not really. We don’t know of any country that has laws against paying for getting your homework done. However, you should check with your school’s code and regulations. Some colleges and universities frown upon getting professional writing help.

How much does it cost for assignment help?

The prices range from around $10 per page to over $200 per page. High-school-level assignments on extended deadlines are the cheapest, while rush-order admission essays are the most expensive. Doctorate-level writing is also quite expensive. If you’re not sure you can afford to pay for homework help, use our calculator to get an instant quote.

Is assignment writing illegal?

No! It’s like asking if doing homework is illegal. You don’t see tutors, writing coaches or TAs getting arrested and put behind bars for helping students complete their assignments. For now, there’s not a single country in the world that prohibits assignment writing.

Who can help me with my homework?

There are plenty of offers of homework help online, both among freelance writers and academic help agencies. All you have to do is decide who you’re willing to trust - an anonymous freelancer or a respectable company with years of experience and hundreds of reviews from happy customers. Besides, no writer can cover your every class, but essay writing companies employ hundreds of experts who can do your homework on any topic.

Can I hire someone to do my homework?

You sure can. And with us, you don’t have to waste time choosing the perfect writer for your assignment. We’ll do the heavy lifting for you and find the right person to take care of your homework. As long as you provide us with enough details about your paper, we guarantee to match you with an expert.

What should I look for in a homework company?

Good reputation, realistic prices, transparent terms, and policies are all signs of a reliable writing service. So take your time when researching company background and genuine reviews, read the fine print in legalese. And don’t fall for the cheapest rates you see because they will likely cost you extra in the end.

Can you do my homework for me on any topic?

We employ hundreds of experts in dozens of academic fields, so there’s a 99.9% chance we can do your homework on any topic. But if you think that your major is too obscure or complex for us to handle, get in touch with our support team before placing an order. They will be able to look up the experts in your field and answer any questions about them.

Can you do my homework for me with zero plagiarism?

That’s the only way we do it! Plagiarism is a blight on academia that we’re set on eradicating one original paper at a time. So any piece you get from us will pass plagiarism checks like Turnitin with flying colors.

Can you deliver my homework within the deadline?

Sure, we promise your homework will be ready within the timeframe you set. Even if you only give our expert six hours to work on your assignment, you will receive it with time to spare.

Will you rework my order if it does not meet my requirements?

Sure, we offer free revisions for a reason. While our experts are good, they can’t always hit a bullseye on the first try. Feel free to send your assignment for revision with comments on what you want to be changed, and you’ll get an improved version within 24 hours. Please remember that your revision instructions should be in line with your initial requirements.

Ready to get your homework done?