cover letter for post office job example

15 Postal Worker Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Postal Worker jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Job seekers often overlook the importance of a cover letter for a job. A cover letter is a great opportunity to highlight why you are a good candidate for an open position. It gives you a way to outshine other candidates and show your potential employer how well you will fit the company.

Here are 15 amazing Postal Worker cover letters that are professionally written and will help you stand out and get that job!

Postal Worker Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Postal Worker Sample 1

Dear Sir/Madam, I am a full-time student at Montgomery College and I would like to apply for the position of Postal Worker. I have been working with the USPS since the end of last year and have had a great experience. My contact information is listed below if you need me to provide additional information about my qualifications. Thank you very much for your consideration. Sincerely, Joe Smith

Postal Worker Sample 2

I am a customer service representative who is passionate about my work and would love to apply for the Postal Worker position. I have always had a strong sense of responsibility and always go above and beyond during my daily job. I am also familiar with all sorts of mail carriers, such as USPS, FedEx, DHL, etc. Resolving issues with customers has been one of my best skills that I could bring to this company in an interview. Please consider me when looking for the perfect candidate for this position!

Postal Worker Sample 3

Dear HR Manager, As a Postal Worker I am looking for a position that requires reliable and dependable service. I am able to work with others and solve problems. I have the necessary skills and knowledge to complete this job successfully. If you are interested, please contact me at ___________ or _____________________. Thank you for your time and consideration of my application.

Postal Worker Sample 4

I’m writing to express my interest in the Postal Worker position. I’ve had experience as a Postal Worker for the past 5 years, and I would love to improve my skills even more by working with you.

Postal Worker Sample 5

Dear ____, I am writing to apply for the position of Postal Worker at _____ Post Office. I am well-qualified for this position, and I look forward to hearing back from you soon. Thank you for your consideration. Sincerely, (Your Name)

Postal Worker Sample 6

I have been in the Postal Industry for over 4 years. I have also had my own small business where I would deliver packages, which was a lot of fun. This has given me a good idea of what it is like to work in the Postal Industry. I enjoy being able to help people with their mail when they are having trouble with it, and find my calling when delivering things on your days off or when you are sick.

Postal Worker

Postal Worker Sample 7

Dear Hiring Manager,

I am a dedicated, hardworking individual with 1 year of experience in the Postal Industry. I have been working at ABC Company for 2 years and I have been able to impress my coworkers and supervisors with my ability to perform efficiently. I am confident that I would be a great addition to your team. In this position, you can expect me to work quickly and accurately without sacrificing quality standards. If you believe that I would be a good match for your company please contact me at 703-555-1234 or email [email protected]

Postal Worker Sample 8

I am a hard-working individual who is dependable, punctual, and detailed. I have been working steadily since my graduation from college with the Postal Service for a little over four years. I have handled a variety of responsibilities at various levels including sorting mail, delivering packages and sorting features. My skills include Microsoft Office Suite (Word, Excel), customer service skills and problem solving skills.

I would like to apply for the postal worker position that you are currently recruiting for because it is an area where I could improve my knowledge while also doing something that I love to do!

Postal Worker Sample 9

I am a ____ year old _____ with an _______ degree from _____. I am looking for a position as a postal worker. I have experience in mail-sorting and being able to work with the public in various capacities. My past experience has been beneficial to my customer service skills and my ability to communicate well with people of various backgrounds. Please consider me for your next postal worker position.

Postal Worker Sample 10

Dear Hiring Manager, I am a hardworking and dependable individual with a lot of experience in the postal industry. You can take a look at my resume below and see that I would be an asset to your company. As the nation’s busiest shipping service, we offer many ways to ship packages and we’re ready to help you get it done! Yours Truly,

Postal Worker Sample 11

Dear Sir/Madam, As a Postal Worker at the Post Office, I am dedicated to providing prompt and efficient service to customers. I am willing and able to work any day of the week. My past experience as a Postal Worker has taught me how to balance my priorities and multitask efficiently. With my strong work ethic and excellent customer service skills, I know that I would be a valuable member of your team.

Postal Worker Sample 12

Dear Hiring Manager, As a professional Postal Worker with over 5 years of experience in the industry, I am confident that I would make an excellent addition to your team. With a strong background in customer service and compliance, I have the skills to ensure pesky mail fraudsters never get away. Furthermore, my keen eye for detail ensures a flawless inspection process and a level of efficiency that will lead to higher profits at your company. If you would like me to provide any additional information or answer any questions about myself please feel free to contact me. Thank you for your consideration!

Postal Worker Sample 13

I am writing to express my interest in the Postal Worker position. I am a hard-working and detail-oriented individual and I believe that I would be a great addition to your team. My skills include: organizational skills, attention to detail, multitasking, punctuality and excellent verbal communication. Please call me at (555) 555-5555 for further discussion of my qualifications. Thank you for taking the time to review my resume and cover letter.

Postal Worker Sample 14

Dear Human Resources, I am a Postal Worker with over 20 years of experience. I have extensive knowledge in all postal-related tasks and have the ability to work cooperatively with others while maintaining a positive attitude. I am looking for a new opportunity where I can make an impact and make a difference. If you are considering hiring someone for this position, please get in touch with me at xxx-xxx-xxxx or email me at [email protected] since I would be glad to answer any questions you may have about my qualifications. Thank you very much for your consideration!

Postal Worker Sample 15

To whom it may concern,

I am writing in response to the current position for a Postal Worker advertised on your website. I have years of experience in this field with an extensive knowledge of the postal service. Furthermore, my abilities are not limited to just sorting mail – I have also worked as a delivery driver and office worker. You can contact me at 315-555-1234 for any further information you may require and Thank you for your time.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Postal Worker cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Post Officer Cover Letter Samples & Examples That Worked in 2024

Creating an effective post officer cover letter is your first class ticket to a rewarding career in a service that connects communities. It's more than just attaching a note to your job application; it's your chance to deliver your potential to the employer's doorstep.

Embark on this guide packed with practical tips, inspiring examples, and customizable templates to help you draft a cover letter that gets your application sorted to the top of the stack.

Keep reading and learn about:

• Post officer cover letter greeting
• Crafting an effective post officer cover letter headline
• Highlighting your post officer skills and experience in the cover letter's body
• Tailoring your post officer cover letter to a specific job
• Writing a strong closing statement for your post officer cover letter
• Accessing top job search resources for post officers

1. Use a formal salutation in your post officer cover letter

A post officer position is an official government job, so you'll want to use a formal salutation in your cover letter. That means using "Dear Mr. /Ms." followed by the hiring manager's last name. Invest your time and resources in researching the name of the hiring manager .

Using the right name is one way of selling yourself, as it shows that you've taken the time to learn more about the job and the company. It also shows your commitment to personalizing the cover letter .

If you don't know the hiring manager's name, you can use a generic salutation like "Dear Hiring Manager." Avoid using informal greetings such as "Hi" or "Hey." They'll make your cover letter seem unprofessional and could cost you the job.

Let your cover letter write itself — with AI!

2. craft an effective post officer cover letter headline.

The headline is one of the most important parts of your cover letter. Why? Because it's the first thing the hiring manager will read. And you want to make sure they keep reading.

Your headline should be concise. A few words will do — and it should highlight your unique selling proposition (USP). In other words, what makes you the best candidate for the job.

Here’s an effective postal worker cover letter headline

 Committed postal worker with ten years of experience.

This tells the hiring manager two critical things about you: your experience level and how it's relevant to the job. It also shows that you're committed to working in the postal service, which is an essential quality for a postal worker.

3. Emphasize your post officer skills and experience in the cover letter's body

Once you've grabbed the hiring manager's attention with your headline, it's time to sell yourself in the body of the letter. This is where you'll showcase the skills and experience that make you the best candidate for the job.

Remember to focus on the skills and experience that are most relevant to the job. For example, you can emphasize your attention to detail since a post officer position requires accurate processing of incoming and outgoing mail.

If you have experience working in a post office, mention it and your specific accomplishments from that experience. For instance, you can note how you increased efficiency by 10% in your previous post office job.

Make sure to back up the skills and experience you choose to highlight with specific examples. This will make your cover letter more persuasive and increase your chances of getting hired.

Here are some skills to describe in a post officer cover letter

• Able to accurately manage cash and use figures
• Courteous and helpful interaction with customers
• Able to pay attention to detail while managing essential paperwork

Find out your resume score!

4. Tailor your post officer cover letter to the job

It's not enough to list your skills and experience in your cover letter. You also need to connect them to the job. In other words, you need to show how your skills and experience will help you excel in the job.

You should also mention why you're interested in the post officer position. An example is how you want to help people in your community by ensuring they receive their mail on time. This shows that you've carefully considered how this job fits your career goals.

You'll have an easy time connecting your cover letter to the job if you read and understand the position's requirements. So, before you start writing your cover letter, do your research on the job .

5. Include a strong closing statement in your post officer cover letter

The closing paragraph is your last chance to sell yourself to the hiring manager. This is where you'll mention your future goals and how you plan to contribute to the company's success .

Whatever goals you mention, ensure they're relevant to the company and the post officer position. Focusing on your goals will show the hiring manager that you're not just looking for any job but that you're interested in this particular job and how it can help you achieve your long-term goals.

The last sentence of your cover letter should be a call to action . This is where you'll invite the hiring manager to contact you to discuss the job further.

Here’s an example of an effective closing statement

It brings me great excitement and gratitude to be considered for this position. I look forward to speaking with you more about this opportunity on how I can contribute to your establishment’s success as a post officer. I am available to meet on Monday through Friday between the hours of 9 a.m. to 6 p.m. To best reach me, please call me at (123) 456-7890.

With Sincerity,

[Applicant Name]

While a perfect cover letter isn't the only thing that will get you hired, it is an essential part of the job application process. When applying for a post officer position, follow the above tips on how to write a cover letter. You can also review cover letter examples for a similar position to get more ideas on what to include in your own letter.

6. Top job search resources for post officers

In a world of ever-increasing digital correspondence, post officers remain at the heart of connecting us in a tangible, personal way. If you're looking to step into this vital role, these job search resources are ready to deliver:

• Postal Jobs Source : Dedicated to postal service jobs, this resource hosts a wealth of information and listings specifically for potential post officers.
• State-specific postal service websites: Many state postal services have their own websites with dedicated careers sections. Seek them out to discover local job opportunities.
• USAJOBS : This federal government jobs site often lists positions within the United States Postal Service, making it a valuable resource for those seeking a career as a post officer.
• LinkedIn and Indeed : While they're not specific to postal jobs, these platforms can provide a wide variety of post officer positions. 
• Networking: Engage with current post officers or other professionals in the field. They can offer tips, insights, and potential job leads.

Remember, you're exploring the avenue that could lead you to provide a service that keeps communities connected. Take this journey seriously, delve into these resources, and you're sure to find the post that delivers the right fit.

Post Officer Cover Letter FAQ

What elements should i include in my post office cover letter.

Your cover letter should include your contact information, the date, and the employer's information at the top. This should be followed by a greeting, an introduction, the body (detailing your relevant skills, experiences, and enthusiasm for the job), a closing paragraph, and a signature.

How should I format my post office cover letter?

The format should be professional and easy to read, meaning clean, single-spaced, and organized into sections. Use a basic font and limit the length to one page.

Can I use the same cover letter for each post office job application?

No, each cover letter should be tailored to the specific role to which you're applying. Highlight the skills and experiences that are most relevant to that job.

Should I mention success metrics in my post office cover letter?

Yes, if you have measurable achievements from your previous jobs (e.g., “I increased mail delivery efficiency by 20%”), sharing them will provide a concrete demonstration of your abilities.

Is it important to proofread my post office cover letter?

Absolutely. Proofreading shows attention to detail and professionalism. Grammatical errors, typos, or misinformation can give a negative impression to hiring managers.

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

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How much time do recruiters give to a cover letter?

Barely 5 seconds.

Most recruiters only take a few seconds to decide the fate of the resume or cover letter. Whether they are moving forward with the candidature or not is determined within that time.

So why not make it count?

Here we will try to find answers to the most common questions or topics searched about cover letters for the post office:

• What is a cover letter for post office?
• Why is a post office cover letter necessary?
• How to write a cover letter for post office job?
• Application Cover letter for USPS template
• Cover letter for post office example
• USPS cover letter no experience

What Is a Cover Letter for Post Office?

A cover letter for post office would be a good starting point to express your interest in the postal job. The purpose of a cover letter for post office is to get the attention of the recruiters so that they can forward your application to the position for further consideration.

Always remember your cover letter can make a great first impression on the recruiters.

Why Is a Post Office Cover Letter Necessary?

An effective cover letter for post office job can suggest your interest and inclination towards that position. It can convey to the hiring managers why you are a good fit for the postal job.

When you submit your cover letter and resume for post office job, your chances of getting shortlisted will increase. Hiring managers would get an idea of your past work from your resume, while your cover letter would tell them the story behind your interest in the job opening.

How to Write a Cover Letter for Post Office Job?

The cover letter for post office job is not very different from the cover letters of other jobs. However, you must keep specific points in mind whenever you draft your cover letter for post office job.

Evaluate Job Description

Knowing the job for which you are applying is extremely important. Always re-read the job advertisement and understand what recruiters are looking for.

Suppose it is something you already have, you are good to go. If not, portray yourself as the one possessing it.

Reflect Upon Why You Want That Job

Many times we apply for jobs just so we have decent earnings. Do not commit this mistake. Find yourself a job that would make you want to work.

Try to brainstorm why you want to work for the postal services. What motivates you, and what are the most enjoyable parts of that job. Reflecting on these points will help you ace the post office job interview.

Learn About Postal Services

The more you research, the more clarity you will get on how to write a cover letter for post office job. Visit the website, understand their services, note down any queries, and check if your career objectives match what they do.

Make an Outline

Having a layout would make it extremely easy to draft the cover letter. The outline should have an introduction, body, and conclusion. Note down key points before you start writing the cover letter.

• Introduction : Explain what propelled you to apply to the post office job.
• Body : Focus should be on your skills, education, and experience that can make you a good fit for the post office job.
• Conclusion : Talk about the organization and how its goals align with yours. Express what you think you can learn from the opportunity.

Use the Right Format

Using the correct format is essential as it is the dressing of your cover letter for post office job. Keep these points in mind while formatting your cover letter.

• Font size: The font size should be between 10.5 and 12.
• Font style: Arial, Times New Roman, and Helvetica are some commonly used font styles for drafting cover letters. Fancy fonts can repel recruiters and maybe even confuse the ATS.
• Spacing: Leave space once you finish one particular paragraph in the body of the cover letter. Use the same for header, salutation, sign-off, signature, and your name.
• Margins: Margins must be between 0.5 to 1 inch.

Revise Your First Draft

Edit the first draft of the cover letter, so there is no scope for error. Read it aloud to notice any grammatical or spelling errors. You wouldn’t want to send a cover letter with such trivial inconsistencies to hiring managers.

Seek Feedback

Take feedback from your friends or family members. Be open to suggestions and add them. Review your cover letter for post office and check if it showcases your eagerness to work in the USPS.

Application Cover Letter for USPS Template

The application cover letter for the USPS template should contain the following ideas in the same manner:

• In the first paragraph, talk about how you found the opportunity and how excited you are to apply for the position.
• In the next paragraph, talk about your educational background and any training you can add to your profile. Also, emphasize how you will apply those experiences and skills to the USPS Postal Services.
• In the third paragraph, talk about why you are the best candidate for this job profile. Elaborate on your passion for the postal industry and what you think you can learn from this.
• Sign off with a thank you note and convey you are looking forward to hearing from them.

You can use the mentioned template to create your tailored USPS cover letter.

Your Full Name Your Address Phone Number Email Address

Hiring Managers’ Full Name Position Company Name Address

When I stumbled across your advertisement for the profile of (Xyz) at (Name of the US Postal Service Office), I was very excited. I am confident that, as a [Previous Position] with [X]+ years of experience and competence in [customer service/delivery/administration/other relevant talents you have], I can readily incorporate those skills to execute my obligations as a [Position Name]. I was able to [Insert Achievement] in my prior work, and I believe I can apply those talents to help consumers at [Name of USPS Office].

I grew highly skilled in [List of Responsibilities, Supported by Metrics, If Possible] while working as a [Current or Last Job Title] at [Current or Last Company]. I'm confident that I could achieve similar outcomes at [USPS Office Name].

The United States Postal Service (USPS) is a well-known organization with exceptional service standards. I respect how you devote all of your efforts to [something you admire about the organization. This style is a fantastic match for my working style. Joining your team will provide me with an opportunity to learn while assisting you in achieving your objectives.

Enclosed for your consideration is my resume. I'd appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person. I am available at (415) 223 7886 or [email protected] .

First Name and Last Name

Cover Letter for Post Office Example

Here is an example of a cover letter for post office so that you can draft yours quickly.

Holly Bakers 2037 Dale Street, MN 777-889-8888 [email protected]

April 11, 2022

Lisa Johanson Hiring Manager US Postal Service 57, Brooks Lane San Francisco, CA

Dear Ms. Johanson,

I am very excited to come across the job advertisement for the position of a Clerk posted by the USPS. As a Customer Support Executive with three years of experience and competence in customer service, I am sure that I can readily incorporate those skills to help me better execute my obligations as a Clerk. I increased customer satisfaction in my prior work, and I believe I can apply those talents to help consumers at the US Postal Service.

I learned how to communicate with a variety of clients and how to correctly organize their information in a computer database as a business graduate from Illinois University. I grew highly skilled in dealing with customer demands and issues. I brought 200 new customers quarterly to the previous organization while assisting the company in clerical and communication support. I have decreased the customer waiting time for grievances up to 20% while working as a Customer Support Executive at Packard Services. I'm confident that I could achieve similar outcomes at the USPS Office.

The United States Postal Service is a well-known organization with exceptional service standards. I respect how you devote all of your efforts to maintaining a high client and customer service level. This method is a fantastic match for my working style. Joining your team will provide me with a once-in-a-lifetime opportunity to learn while assisting you in achieving your objectives.

Could we set up a call or a meeting to discuss how my abilities could help the USPS reach its upcoming goals and targets?

Holly Bakers

USPS Cover Letter for No Experience

What if you have no prior professional experience?

No worries. We have got you covered. A glance at the USPS cover letter with no experience will give you an immediate idea of how to write a cover letter for post office job.

Josh Clive 2037 Dale Street, MN 777-889-8888 [email protected]

Robert Cunningham Hiring Manager US Postal Service 57, Brooks Lane San Francisco, CA

Dear Mr. Cunningham, I am writing this letter to apply for the City Carrier Assistant position at the US Post Office in San Francisco. With my small-scale delivery experience, practical communication skills, and spotless driving record, I am convinced that I would be an excellent addition to your office's mail carrier fleet. Currently, I am in the final semester of my Bachelor’s degree in Operation Research and Management. Since it is a part-time course, it allows me to groom myself professionally while continuing my studies simultaneously. Previously I have put my interpersonal and communication skills to use by interning at various food joints like McDonald’s and KFC, where I securely brought food to its destinations and adequately managed the business vehicle. I created a strategic route depending on the workload of deliveries to achieve service obligations, delivering up to 55 food orders in an 8-hour shift and maintaining a 96 percent client satisfaction score. Furthermore, I possess fundamental mechanical skills and problem-solving ability, allowing me to handle any complaints or concerns professionally. I have also obtained a certificate in Customer Service Training which has helped me hone my skills in offering customer satisfaction. I am optimistic that working with the US Postal Service would open a doorway for me to reach out to more people and align my goals of growing as a professional City Carrier. The US Postal Service is known for its outstanding customer service and timely delivery, aligning with my working style. I would like to join your team to add value to the organization and have an enriching experience. Can we discuss over a call how my skills and experience can help the USPS to reach its current goals? Thank you for your time. Sincerely, Josh Clive

Key Takeaways

A cover letter for post office job would express your interest in the position whether it is of a mail delivery assistant or an accountant. No matter which post you are applying for, always remember to keep these key points in mind.

• Submitting a cover letter along with a resume for post office job will increase your chances of selection.
• A cover letter must include a header, date, address, introduction, body, conclusion, and signature.
• Formatting should be rightly done as it will make easy reading for the recruiters.
• If you do not have industry experience, **emphasize relevant course **details.
• Explain why you are a suitable candidate and how you can grow from the opportunity.
• Highlight your skills and use numbers to prove your achievements.
• Always sign off the cover letter by a request to schedule a call .

Looking for a customized cover letter specifically made for you?

Reach out to Hiration's Career Activator Platform which has 24/7 chat aid and professional assistance with all your job & career-related queries.

You can also write to us at [email protected] .

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Post Office Cover Letter Examples (Template & 20+ Tips)

Create a standout post office cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

The cover letter is a crucial component of your application for a post office job. It provides an opportunity to express your enthusiasm for the role and showcase your relevant skills and experience. In this guide, we will provide you with valuable tips and examples to help you craft a compelling cover letter that will stand out to potential employers. Whether you're applying for a mail carrier, postal clerk, or supervisor position, we've got you covered.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Post Office Cover Letter Sample

Cover Letter

John Smith 123 Main St. Anytown, USA 12345 [email protected] (555) 123-4567

Hiring Manager Anytown Post Office 456 Postal Ave. Anytown, USA 12345

Dear Hiring Manager,

I am writing to express my interest in the Post Office position at the Anytown location. With a strong dedication to providing exceptional service, coupled with my passion for organization and efficiency, I am confident in my ability to contribute to the team and provide excellent service to the community.

During my previous role as a receptionist, I gained valuable experience in handling a high volume of customer inquiries and ensuring that each individual received personalized, attentive service. I am adept at multitasking and managing time effectively, which I believe are essential skills for success in a postal service role.

Furthermore, my attention to detail and commitment to accuracy make me well-suited for managing and processing mail and packages, ensuring that each item reaches its intended destination in a timely manner. In addition, my strong communication skills enable me to interact effectively with customers and colleagues alike, fostering a positive and collaborative work environment.

I am drawn to the Post Office position because of the opportunity to serve the community and contribute to the smooth operation of an essential service. I am confident that my skills and enthusiasm make me a strong candidate for this role, and I am eager to bring my dedication and work ethic to the Anytown Post Office team.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of the Anytown Post Office. I am available at your earliest convenience and can be reached at (555) 123-4567 or via email at [email protected].

Why Do you Need a Post Office Cover Letter?

The Post Office cover letter is an essential part of your application when applying for a job with the Post Office. Here are a few reasons why you need a Post Office cover letter:

• It gives you a chance to introduce yourself and explain why you are interested in working for the Post Office.
• It allows you to highlight specific skills or experiences that make you a strong candidate for the position.
• A cover letter shows that you took the time and effort to personalize your application, which can make a positive impression on the hiring manager.
• It provides an opportunity to address any gaps in your resume or explain career changes that might not be immediately obvious from your application materials.
• A well-written cover letter can help you stand out from other applicants and increase your chances of being called for an interview.

A Few Important Rules To Keep In Mind

• Include your name, address, and contact information at the top of the letter.
• Address the letter to the specific Post Office location manager or hiring manager, if possible.
• Introduce yourself and explain why you are interested in working at the Post Office.
• Highlight any relevant experience or skills that make you a strong candidate for the position.
• Express your enthusiasm for the opportunity and your willingness to learn and grow within the organization.
• Thank the reader for considering your application and express your hope for the opportunity to discuss your qualifications further in an interview.
• End the letter with a professional closing, such as "Sincerely" or "Best regards," followed by your signature.

What's The Best Structure For Post Office Cover Letters?

After creating an impressive Post Office resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Post Office cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Post Office Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

When writing a cover letter for a post office job, it's important to include the following components in the body:

• Introduction: Start with a polite greeting and introduce yourself. Mention the specific post office job you are applying for.
• Skills and qualifications: Highlight your relevant skills and qualifications that make you a strong candidate for the position. This could include experience in mail sorting, customer service, or working with postal systems.
• Passion for the job: Express your enthusiasm for working at the post office and your understanding of the importance of the role in the community.
• Personalization: If possible, mention any specific knowledge you have about the particular post office branch you are applying to and how you could contribute to its success.
• Closing: End the cover letter by thanking the hiring manager for considering your application and expressing your eagerness to discuss how you can contribute to the post office team in an interview.

By including these components in the body of your cover letter, you can effectively convey your interest in the post office job and demonstrate why you are the right fit for the position.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Post Office Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter to the specific post office or hiring manager
• Using a generic template without tailoring it to the specific job and post office
• Not highlighting relevant experience or skills related to postal work
• Including irrelevant or excessive personal information
• Failing to proofread for typos and grammatical errors
• Not following the submission guidelines or including all required documents

Key Takeaways For a Post Office Cover Letter

• Address the cover letter to the specific person or hiring manager
• Show enthusiasm and passion for working at the Post Office
• Highlight any relevant experience or skills related to the position
• Explain how you can contribute to the team and the organization
• Express gratitude for the opportunity to apply for the position

Cover Letter For Post Office Job: Example and Tips

If you want a job with good pay, benefits, and a retirement plan, consider applying at your local post office. There are a variety of positions there, including letter carriers, mail sorters, and clerks. In many cases, professional training is provided.

Also, most post office jobs require just a high school diploma or GED certificate. The average USPS employee makes $61K annually and even more if you get to the senior management-level positions.

But let’s not get ahead of ourselves. First, you need to get that foot in the door. Most post office jobs have a very precise application process. You must get every detail right, including your cover letter. 

Here, we will provide you with an example cover letter for post office workers, and some other important advice. Feel free to refer to this as a guide.

Cover Letter Sample For Post Office Applicants – .docx Format

Download example (Word version)

Cover Letter Example For Post Office Applicants – Text Format

Dear Postmaster Jones,

I am writing to you to submit my application for the position of part-time, rural mail carrier in Downers Grove, IL. I have reviewed the job listing and requirements very carefully and have determined that I am a qualified applicant. This includes taking the civil service examination, and Postal Exam 473. On both tests, I received scores significantly higher than the minimum requirement.

While I am not currently employed, I am a full-time accounting student at Columbia College in Chicago. I am also a recently discharged veteran with a disability rating of 30%. I hope to eventually qualify for a career position based on the merits of my skills and veteran status.

During my recent service in the military, I worked as a Naval Postal Administrative Specialist. My duties included sorting and delivering mail, inspecting packages, and assisting sailors with their postal needs. Additionally, I sold postage, money orders, and other deliverables.

As instructed, I have included my resume, completed postal service application, examination scores, and proof of military service. I am planning to attend the interview and orientation session that will be held on September 15th. My background check and fingerprints should be completed and delivered to your office before that date.

Thank you for your time, and for considering me for this position. I look forward to working with the USPS shortly.

Lt. David Ninja, USN (Retired)

How to Write a Postal Worker Cover Letter 

Here are some great tips to help you get through the application process and end up with a thoroughly impressive cover letter! 

Follow Instructions

Remember that you are applying for a federal job. There is a very precise application process that you must follow exactly. If you fail to adhere to the application instructions, you could find that your application is immediately disqualified. The instructions will detail when and where to submit your application, the information you are to provide, and other additional steps you need to take. Please don’t deviate from this process. Also, check our federal cover letter example if you need more tips and guidance.

Include Everything Required

You will almost certainly need more than a resume and cover letter to be considered for this position. Most job openings with the postal service require that you take and pass at least one exam such as Test 473 for entry-level jobs. You’ll also need to present a background check and fingerprints.

Mention Your Qualifying Factors

If you have any postal experience, that’s great. You should include that in your cover letter. Additionally, you should learn about any other qualifications that could improve your likelihood of securing the postal job. In this case, the applicant listed their military veteran status, a disability rating, and the fact that they had accumulated college credits. While these don’t guarantee that some will be hired, they do increase your chances of being seriously considered.

Be Clear About Your Career Goals

Many postal workers start as temporary, part-time employees . It may take time for a full-time, permanent position to open in the neighborhood. However, if you are interested in long-term, career employment, indicate that in your cover letter. It could lead to your being considered for a position that will lead to full-time employment.

Show That You Are Serious About Pursuing A Position Now

The post office has many positions open at any given time. Some are available to be filled immediately. Others are more competitive as internal employees also look to getting one. You may be on a waiting list for a year or more before you receive that interview call-in. If you want immediate employment, it’s easier to express interest in the currently open positions. You can also increase your chances by indicating that you are willing to work flexible shifts, be hired on as a part-time worker, or be designated as a temporary employee.

Of course, if you prefer to wait for your ideal job, that’s fine as well. Go ahead and submit your application package for the job you want. When an opening is available, the local staff will contact you with further instructions.

Final Tip: Be Patient

While the work is rewarding and the benefits are spectacular, this is a long application process. Be aware that every step takes time, and the process adheres to a schedule. While you might hear back from other employers in a week or so, expect to wait a month or longer with a federal, USPS application package.

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Post Office Cover Letter Examples

A great post office cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following post office cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Gita Ritzler

(603) 910-6658

[email protected]

Dear Ms. Marenda,

I am writing to express my interest in the position at the United States Postal Service, as advertised. With a solid background in postal services and customer relations, gained through five years of dedicated work with Royal Mail, I am excited about the opportunity to contribute to USPS and join a team committed to providing exceptional service to communities across the nation.

During my tenure at Royal Mail, I honed my skills in mail sorting, delivery, and customer service. I am well-versed in the intricacies of postal operations, including the management of bulk mailings, the handling of sensitive materials, and the assurance of timely delivery, even under challenging conditions. My experience has also equipped me with the ability to quickly adapt to new technologies and systems, a trait that I understand is highly valued at USPS, given the evolving nature of postal services.

I am particularly proud of my role in implementing a customer feedback system at my previous job, which led to a significant improvement in service quality and customer satisfaction. I believe this experience, combined with my strong work ethic and ability to work both independently and as part of a team, would be an asset to your branch.

Furthermore, my international experience has provided me with a unique perspective on postal services, and I am eager to bring this global approach to USPS. I am confident that my background in a diverse and fast-paced environment has prepared me well for the dynamic nature of USPS operations.

I am excited about the prospect of joining your team and am ready to bring my dedication, reliability, and passion for postal service to the USPS. Thank you for considering my application. I look forward to the opportunity to further discuss how my experience and skills will be beneficial to your office.

Warm regards,

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Post Office Clerk Cover Letter Example

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You should start your Post Office Clerk cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a general salutation like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to mention where you found the job posting. For example, "I am writing to express my interest in the Post Office Clerk position that was advertised on your website". This introduction should be followed by a brief overview of your qualifications that make you a good fit for the role. Remember, the opening of your cover letter should grab the reader's attention and make them want to learn more about you.

The best way for Post Office Clerks to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and expressing eagerness to discuss their qualifications further. For example, "Thank you for considering my application. I am very interested in the opportunity to contribute to your team and believe my skills and experiences align well with your needs. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows enthusiasm for the role. It also leaves the door open for further communication, which is crucial in the job application process.

In a cover letter, Post Office Clerks should include the following: 1. Contact Information: This includes your name, address, phone number, and email address at the top of the letter. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you saw the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are directly relevant to the duties of a Post Office Clerk. This could include customer service skills, ability to handle mail and packages, knowledge of postal regulations, cash handling, and any technical skills relevant to the job. 5. Achievements: If you have any achievements or accomplishments in your previous roles that demonstrate your ability to perform the job, include them. For example, if you improved efficiency in a previous role or received recognition for your customer service. 6. Enthusiasm for the Role: Show your interest in the role and the postal service. This could be a passion for providing excellent customer service, an interest in the logistics of mail delivery, or a desire to be part of a vital community service. 7. Closing: In the closing paragraph, express your interest in an interview and your eagerness to further discuss your qualifications. Thank the hiring manager for their time and consideration. 8. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should be tailored to each specific job application. It should not only show that you have the skills and experience to do the job, but also that you're enthusiastic about the role and the postal service.

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Post Office Clerk Cover Letter Example

Do you have sound analytical and organizational skills, with a zeal to provide exemplary services to customers, and are focussed at work? If you are a professional who values accuracy and loves to strive and work in a fast-paced environment, then you can be a perfect fit for the Postal Office Clerk job role. But, for that apart from your resume, you need to have a strong cover letter that goes with your CV. Need help with this, we have with us plenty of writers, who are highly professional in writing cover letters that are uniquely specific to the Post Office Clerk post. Refer to the following Post Office Clerk Cover Letter Samples and get a guide on how to write one!

Post Office Clerks perform a variety of tasks to support postal service operations. The job description, however, revolves around directly serving customers, selling postal services, and mailing supplies such as boxes, stamps, envelopes, money orders, and postal stationery. They also assist the department in processing and sorting mail.

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What to Include in a Post Office Clerk Cover Letter?

Roles and responsibilities.

• Inspecting incoming mail and ensuring that correct postage is used.
• Ensuring letters and packages are prepared for mailing and transport.
• Calculating mailing costs of letters, parcels, and packages by weighing, and computation, and proper classification.
• Attaching correct postages and labels as needed.
• Sorting incoming and outgoing mail by hand or through machines.
• Responding to customer’s complaints about procedures and regulations and mailing methods.
• Responding to customer complaints and problems.
• Verifying recipient information for registered, and certified special delivery mail.

Education & Skills

Post office clerk skills:.

• Attention to detail with a high level of accuracy.
• Knowledge of clerical processes and procedures.
• Fast calculation skills.
• Multitasking abilities.
• The ability to remember basic pin codes and zone codes.
• Proficiency in using related equipment, machine, or software.

Post Office Clerk Education Requirements:

• High school diploma or GED.
• Citizen of the United States or U.S territory or permanent resident alien.
• The ability to pass the background check, and drug screening test.

Post Office Clerk Cover Letter Example (Text Version)

Dear Hiring Manager,

As a dedicated, self-driven, committed, and eager professional, I strongly want to join as a Post Office Clerk in a company like yours wherein my dedication will significantly contribute to the growth and advancement of your mission.

My immense background in the field complemented by my passion for working in the postal sector will bring about a positive impact on your organization as your new Post Office Clerk.

During my tenure previously at ****, I gained a unique combination of abilities that will suit me to take up the next step in my profession. Throughout my professional history, I have consistently exhibited a fast-paced, detail-oriented approach. That said, I had been supporting a company-wide mailroom for the telecommunications industry for 7 years which will enable me to be a valuable resource to your firm.

Consider the following highlights from my qualifications:

• Involved in multiple tasks, like sorting mail, throwing away junk mailings after careful observation, checking envelopes, overseeing outgoing mail, weighing customer mail to infer correct postage value, etc.
• Facilitated special mailing projects for brands.
• Excellent interpersonal skills that help to create solid relationships with employees and clients.
• Earned valuable recognition as Employee of the Month on five separate occasions for extraordinary performance and top-class work ethic.
• Excelled at balancing various tasks at the same time while giving my best to each task.

These qualifications, supplemented with my experience and educational credentials, put me in a place wherein I trust that I can surpass the expectations that you are looking for from your new Post Office Clerk.

I look forward to an opportunity to learn more about *** and to discuss how I can contribute my assets at your place.

Thank you for taking the time to review my credentials.

Sincerely, [Your Name]

As a Post Office Clerk, you provide support and assistance to customers with their buying and selling of posts, envelopes, stamps, and parcel-related services. But for earning this job, you must have a strong resume that showcases your specific talents and skills properly and thoroughly. You have only a fraction of minutes to show this to your employer so that they are impressed and call you for a face-to-face interview.

Your cover letter should be a strong handshake, which is not just firm, but also impressive and unforgettable. Does this sound confusing? No worries! Have a look at our Post Office Clerk Resume Samples and get some help!

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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