how to save online powerpoint presentation

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How to Save a PowerPoint Presentation

Last Updated: May 26, 2022

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, volunteer authors worked to edit and improve it over time. This article has been viewed 53,354 times. Learn more...

A PowerPoint presentation is an excellent way of presenting information or ideas to an audience. The software is easy to use and offers a lot of cool effects for your slideshows, too. But, what's all the use of this if you don't even know how to save your finished PowerPoint? This wikiHow will teach you how to save your file.

Design your PowerPoint presentation.

• You don't have to wait until you're totally finished to save your work. It can help to save along the way, too, to ensure you don't lose any progress.

Open the File menu when you're ready to save.

Choose the Save or Save As option.

Decide where to save the presentation.

Name and save your presentation.

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PowerPoint  - Saving Presentations

Powerpoint  -, saving presentations, powerpoint saving presentations.

PowerPoint: Saving Presentations

Lesson 4: saving presentations.

/en/powerpoint/creating-and-opening-presentations/content/

Introduction

Whenever you create a new presentation in PowerPoint, you'll need to know how to save in order to access and edit it later. As with previous versions of PowerPoint, you can save files to your computer . If you prefer, you can also save files to the cloud using OneDrive . You can even export and share presentations directly from PowerPoint.

Watch the video below to learn more about saving and sharing PowerPoint presentations.

Save and Save As

PowerPoint offers two ways to save a file: Save and Save As . These options work in similar ways, with a few important differences.

• Save : When you create or edit a presentation, you'll use the Save command to save your changes. You'll use this command most of the time. When you save a file, you'll only need to choose a file name and location the first time. After that, you can just click the Save command to save it with the same name and location.
• Save As : You'll use this command to create a copy of a presentation while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version.

About OneDrive

Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online . This is done with OneDrive , which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.

To save a presentation:

It's important to save your presentation whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the presentation so it will be easy to find later.

• If you're saving the file for the first time, the Save As pane will appear in Backstage view .

• The Save As dialog box will appear. Select the location where you want to save the presentation.

• The presentation will be saved . You can click the Save command again to save your changes as you modify the presentation.

You can also access the Save command by pressing Ctrl+S on your keyboard.

Using Save As to make a copy

If you want to save a different version of a presentation while keeping the original, you can create a copy . For example, if you have a file named Client Presentation you could save it as Client Presentation 2 so you'll be able to edit the new file and still refer back to the original version.

To do this, you'll click the Save As command in Backstage view. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a new file name .

To change the default save location:

If you don't want to use OneDrive , you may be frustrated that OneDrive is selected as the default location when saving. If you find this inconvenient, you can change the default save location so This PC is selected by default.

Using AutoRecover

PowerPoint automatically saves your presentations to a temporary folder while you are working on them. If you forget to save your changes or if PowerPoint crashes, you can restore the file using AutoRecover .

To use AutoRecover:

• Open PowerPoint. If autosaved versions of a file are found, the Document Recovery pane will appear.

By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.

If you don't see the file you need, you can browse all autosaved files from Backstage view . Just select the File tab, click Manage Presentation , then choose Recover Unsaved Presentations .

Exporting presentations

By default, PowerPoint presentations are saved in the .pptx file type. However, there may be times when you need to use another file type , such as a PDF or PowerPoint 97-2003 presentation . It's easy to export your presentation from PowerPoint to a variety of file types.

• PDF : This saves the presentation as a PDF document instead of a PowerPoint file.
• Video : This saves the presentation as a video.
• Package for CD : This saves the presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide show player anyone can download.
• Handouts : This prints a handout version of your slides.
• Other file type : This saves in other file types, including PNG and PowerPoint 97-2003 .

To export a presentation:

In our example, we'll save the presentation as a PowerPoint 97-2003 file.

• Click the File tab to access Backstage view .

You can also use the Save as type drop-down menu in the Save As dialog box to save presentations in a variety of file types. Be careful to choose a file type others will be able to open.

Sharing presentations

PowerPoint makes it easy to share and collaborate on presentations using OneDrive . In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.

When you share a presentation from PowerPoint, you're actually giving others access to the exact same file . This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.

In order to share a presentation, it must first be saved to your OneDrive .

To share a presentation:

• Open our practice presentation .
• Use Save As to create a copy of the presentation. Name the new copy Saving Challenge Practice . You can save it to a folder on your computer or to your OneDrive .
• Export the presentation as a PDF file.

/en/powerpoint/slide-basics/content/

How to Save a Copy of a PowerPoint? [Step-by-Step Guide!]

By: Author Shrot Katewa

When creating a presentation using PowerPoint, you may be used to saving the presentation from time to time in order to prevent any data loss. But, what if you want to create another copy of your presentation? How do you save a copy of your PowerPoint presentation?

In this article, we shall understand the process of saving a copy of any PowerPoint presentation in a step-by-step manner. Plus, we shall also take a look at how to save a presentation as a read-only file! That, and much more!

So, let’s get started!

1. How to Save a Copy of a PowerPoint Presentation?

Let’s address the elephant in the room straight away! How do you create a copy of a PowerPoint presentation?

Microsoft PowerPoint offers a “Save A Copy” feature which allows you to save the changes in your PowerPoint presentation in a separate copied file rather than the original file.

In some versions of Microsoft PowerPoint, the “Save A Copy” option is replaced by the “Save As” option. However, the features available through both options are fully identical.

Let’s understand the process of saving a copy of a PowerPoint presentation in further detail –

1a. How to Save a Copy of PowerPoint to Desktop?

To save a copy of a PowerPoint presentation on your desktop, follow the 3 simple steps.

Step-1: Click on the “File” tab

The first step is to click on the “File” tab. It is located on the left corner of the menu ribbon at the top of the screen. This will open the “File” menu.

Step-2: Click on the “Save A Copy” option

Depending on the version of your Microsoft PowerPoint, you have to click on the “Save A Copy” or the “Save As” option from the sidebar located on the left side in the “File” menu.

Step-3: Click on the “Save” button

In the “Save A Copy” screen, you can click on the “Save As Options” box and save a copy of your presentation in several different formats. Then all you have to do is click on the “Save” button beside the “Save As Options” box to save a copy of your presentation.

1b. Shortcut to Save a Copy of a PowerPoint Presentation

In Microsoft PowerPoint, you can also save a copy of your presentation using the keyboard shortcuts. All you have to do is press the “Alt+F2” keys (Cmd+Shift+S on Mac) on your keyboard.

This will directly open the “Save As” dialog box where you can click on the “Save as type” box to change the file format.

Make sure that you choose the correct location for saving the file from the navigation pane. Give an appropriate name to the file. Finally, click on the “Save” button.

2. How to Save a Copy of a Read-Only PowerPoint Presentation?

By saving the “Read-Only” version of a PowerPoint presentation , you can avoid any accidental edits in the original presentation file. A “Read-Only” PowerPoint file will force the user to create a copy of the presentation if any changes are made.

Thus, the original file is maintained as-in. To save a PowerPoint presentation as a read-only copy, follow the easy steps mentioned below –

Step-1: Click on the “File” Tab

In the menu ribbon located at the top of the screen, click on the “File” tab. In the sidebar located on the left side of the “File” menu, click on the “Info” option.

Step-2: Click on the “Alway Open Read-Only” option

In the “Info” screen, click on the “Protect Presentation” button which is the first button in the left column. In the dropdown menu under “Protect Presentation” , click on the “Always Open Read-Only” option.

Also Read – 7 Ways to Protect Your PowerPoint Presentation from Editing!

Finally, you have to click on the “Save A Copy” option in the sidebar on the left side of the “File” screen. Then click on the “Save” button to save a read-only copy of the PowerPoint presentation.

3. How to Save a Copy of a Shared PowerPoint Presentation?

If your colleague or client has shared a copy of a PowerPoint presentation using PowerPoint for the web or Shared Drive, you can easily download and save a copy of the shared presentation to your device.

Here’s what you need to do –

Step-1: Click on the “Save as” option

In the menu ribbon located at the top of the screen, click on the “File” tab. Then click on the “Save as” option from the “File” menu. Under the “Save As” option, click on the “Download a Copy” option.

Step-2: Click on “Download”

Now all you have to do is click on the “Download” button in the dialog box prompted by Microsoft PowerPoint.

4. How to Save a Copy of PowerPoint Without Notes?

In Microsoft PowerPoint, you can save a copy of the file without the notes.

To do so, you have to first remove the speaker notes, and then use the “Save A Copy” option. Here are 5 quick and easy steps that you can follow in order to save a copy of your PowerPoint file without notes –

In the menu ribbon, click on the “File” tab. Then click on the “Info” option from the “File” menu.

Step-2: Click on “Check for Issues”

In the “Info” screen, click on the “Check for Issues” button. Then click on the “Inspect Document” option from the dropdown menu. This will prompt a dialog box.

Step-3: Click on the “Inspect” option

In the “Document Inspector” dialog box, scroll all the way to the bottom and make sure the “Presentation Notes” option is selected. Then click on the “Inspect” button at the bottom of the dialog box.

Step-4: Click on the “Remove All” option

Once the inspection results are shown in the “Document Inspector” dialog, scroll to the bottom again to find the “Presentation Notes” option.

Then click on the “Remove All” button at the right side of the “Presentation Notes” option. Now all you have to do is click on the “Close” button at the bottom of the dialog box to finish the process.

Step-5: Click on the “Save” option

The final step is to click on the “Save A Copy” option in the sidebar of the “File” menu. In the “Save A Copy” screen, click on the “Save” button to save the presentation without notes.

5. How to Create a Copy of an Existing Presentation in a New PowerPoint File?

To create a copy of an existing presentation, you have to first open a new Microsoft PowerPoint file.

Then you can use the “Reuse Slides” feature to copy the existing presentation. The detailed process is explained in the following steps –

Step-1: Click on the “Reuse Slides” button

In the new PowerPoint presentation, click on the “Reuse Slides” button. It is located in the “Slides” group of the “Home” menu. This will open a sidebar on the right side of the screen.

Step-2: Click on “Choose Content”

In the “Reuse Slides” sidebar, click on the “Search” box.

Then type in the file name of the presentation which you want to copy. Under the thumbnail of the PowerPoint presentation, click on the “Choose Content” option.

Step-3: Click on the “Insert All” option

Now all you have to do is click on the “Insert All” option to copy the entire PowerPoint presentation into the new file.

You can also click on the “Insert Slide” option under each slide thumbnail to copy a few selected slides.

6. How to Save a Copy of PowerPoint Presentation in Other Formats?

Microsoft PowerPoint allows you to save a copy of your presentation in multiple file formats. I’ve written an entire article detailing the various formats in which you can save a PowerPoint presentation.

Make sure you check out the other article on “How to Save a PowerPoint Presentation in Multiple Formats” for all the details!

However, in a nutshell, to save a copy of your presentation in other formats, click on the “Save A Copy” option in the “File” menu. In the “Save A Copy” screen, click on the “Save As Type” box which is the second box in the right column.

Now all you have to do is click on your preferred file format from the dropdown menu. For complete details, make sure you check out the article.

Credit to drobotdean (on Freepik) for the featured image of this article (further edited)

How To Save Presentation In PowerPoint

Have you ever spent hours working on a presentation only to lose it due to a technical glitch? Or struggled to collaborate with others because you couldn’t easily share your work?

We will explore the importance of saving presentations, how to save Presentations in PowerPoint, best practices for saving, and troubleshooting common saving issues.

Key Takeaways:

Why is saving presentations important.

Saving presentations in PowerPoint is crucial for safeguarding your work and ensuring that your valuable content is securely stored.

By saving your presentations, you create a protective barrier against unexpected crashes or technical glitches that could lead to data loss, which can be devastating when hours of work are at stake.

Regularly saving your files ensures that your content remains accessible whenever you need it, minimizing disruptions to your workflow.

Prevents Losing Work

By saving work on platforms like OneDrive, users can rest assured knowing that their data is constantly being backed up and protected from unexpected crashes or system failures. This not only saves time but also ensures that hours of effort are not lost due to technical issues. Leveraging the autosave functionality removes the burden of manually saving documents frequently, allowing individuals to focus more on their creative process.

Allows for Easy Sharing and Collaboration

Cloud services such as Google Drive, Dropbox, or Microsoft OneDrive provide a convenient platform for storing and accessing presentations from anywhere, fostering improved teamwork and real-time edits. Exporting presentations to these cloud platforms ensures that team members can access the most updated version, reducing confusion caused by multiple document versions. The Backstage view not only simplifies the process of sharing by offering quick access to sharing options but also enhances collaboration by allowing users to manage permissions and track changes easily.

Enables Revisions and Updates

Saving presentations allows for seamless revisions and updates, providing options to adjust file types and enhance visual quality by choosing resolutions like Full HD , Ultra HD , HD , or Standard .

Leveraging these tools enables users to create professional-looking slides with captivating graphics, interactive charts, and polished text. By adjusting resolution settings and file formats accordingly, one can ensure compatibility across various devices and maintain a high level of clarity and detail.

How to Save a Presentation in PowerPoint

When updating an existing presentation, click on ‘File’ again and then ‘Open’. Locate the file you wish to update, make the necessary changes, and remember to save the modifications before closing.

Saving a New Presentation

By establishing a saving routine , you can safeguard against unexpected software glitches or power outages that may lead to losing unsaved changes. This practice not only protects your hard work but also allows for seamless workflow management, enabling you to pick up where you left off without any setbacks. Remember to use clear and descriptive file names when saving your presentation, making it easier to locate specific versions or updates when needed. Consistently saving your presentation throughout the creation process is a smart habit that all PowerPoint users should adopt.

Saving an Existing Presentation

When working on an existing presentation in PowerPoint, make sure to save your changes periodically and utilize autosave features to maintain the latest version of your document.

Choosing the File Format

Selecting the appropriate file format for your PowerPoint presentation is crucial for optimizing compatibility and ensuring that embedded videos are displayed correctly.

MP4 is a versatile format widely accepted across platforms and devices, ensuring seamless playback. Adjusting video settings like resolution and frames per second can further enhance the quality of embedded videos. Choosing the right video settings can significantly impact the clarity and smoothness of video playback , making your presentation more engaging and professional. Understanding the needs of your audience and the platform where the presentation will be delivered is key to selecting the optimal file format and video settings.

Best Practices for Saving Presentations

Implementing best practices for saving presentations in PowerPoint can streamline your workflow and enhance data management through frequent saves, descriptive file naming, and cloud storage utilization.

Leveraging cloud storage solutions like Google Drive or Dropbox for backing up your presentations provides added security and accessibility. Storing your files in the cloud not only protects them from potential hardware failures but also allows you to access and edit your presentations from any device, anytime, anywhere.

This simple habit also aids collaboration, as having a detailed version history helps streamline feedback and revisions, making the editing process more efficient. Remember, a small effort in saving can save you from potential frustration and setbacks in the long run.

Use Descriptive File Names

Consider using cloud storage.

Leveraging cloud storage services for your PowerPoint presentations offers the advantage of secure backups, seamless access from multiple devices, and collaborative editing capabilities.

Troubleshooting Common Saving Issues

Addressing common saving issues in PowerPoint can help users overcome challenges related to file size limitations, error messages during saving, and compatibility issues with different software versions.

Unable to Save Due to File Size

Encountering difficulties in saving PowerPoint presentations due to file size constraints can be addressed by optimizing content, compressing media elements, or utilizing alternative storage solutions.

For those working with exceptionally large files, utilizing external storage options like cloud services or external hard drives can provide ample space to store data without overloading the local system.

Error Messages When Saving

Another prevalent error that users encounter is ‘PowerPoint cannot save files .’ This may be due to inadequate disk space or file permissions. It’s recommended to check the available disk space on the device and ensure that you have sufficient permissions to save files in the chosen location.

Compatibility Issues with Different Versions of PowerPoint

Verifying file format compatibility is crucial when sharing presentations across different versions. It is recommended to save files in commonly supported formats such as .pptx or .pdf to maximize compatibility. Utilizing cloud storage or online platforms for sharing presentations can also help mitigate compatibility concerns, as these platforms often offer seamless compatibility across various PowerPoint versions.

Frequently Asked Questions

1. how do i save a presentation in powerpoint, 2. can i save my presentation as a different file type, 3. how can i ensure my presentation is saved with the correct formatting.

To ensure your presentation is saved with the correct formatting, it is recommended to save your presentation frequently while working on it. This will prevent any potential formatting errors from occurring. Additionally, you can use the “Save As” option to create a backup of your presentation in case any formatting changes are made unintentionally.

4. Is there an option to automatically save my presentation in PowerPoint?

5. can i save my presentation in powerpoint online, 6. how do i access my saved presentations in powerpoint.

To access your saved presentations in PowerPoint, open the program and click on the “Open” tab in the top left corner. This will show a list of recent presentations, as well as the option to browse for presentations saved in a specific location. You can also click on the “File” tab and select “Open” to access your saved presentations.

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Productivity

How to use PowerPoint: A beginner's guide

I can't come up with a topic for you, but I can definitely help you with the whole creating a PowerPoint part. Even if you just need to use PowerPoint for work (which, while much less fun, is probably more likely), here's everything you need to know about how to use PowerPoint. 

Table of contents:

What is PowerPoint?

What is powerpoint used for.

PowerPoint can be used for anything from traditional meeting presentations to school reports and recreational nerd-outs (see: PowerPoint parties).

Here are a handful of ways you can use PowerPoint:

Giving slide presentations

Creating basic animations and infographics

Creating digital portfolios

Displaying looping information on monitors or kiosks

How to use Microsoft PowerPoint step by step

If you've ever used other Microsoft tools like Word or Excel, you're probably already familiar with PowerPoint's navigation layout. It includes several tabs across the top of your screen, each offering plenty of ways to add, edit, and collaborate on content with your team. 

I recommend experimenting with all of the features PowerPoint has to offer, but we'll get started with the step-by-step process of creating your first PowerPoint presentation.

How to add slides in PowerPoint

To create a new file, start by clicking +New and choosing a theme. You can start with a blank slate or pick a built-in template.

From the Home tab, you can add new slides by clicking the arrow next to New Slide and choosing a layout.

Click into a text box to add or edit text. Format your text by choosing from the options in the toolbar. You can also add other content (like tables and charts, images, icons, and more) from the Insert tab.

How to add transitions in PowerPoint

Transition effects can add a bit of pizzazz to your slides. From the slide you want to edit, click the Transitions tab. Choose a transition effect from the menu (click the arrow next to the menu to see more options).

Adjust the options at the right of the toolbar to choose a sound effect, transition duration, and whether the transition will trigger on a mouse click or after a certain number of seconds. If you want to use the same transition settings for all your slides, click Apply to All. 

How to add presenter's notes in PowerPoint

The best slides are simple and uncluttered—but if you're giving a presentation, odds are good that you need more in-depth notes than the few bullet points on the screen. That's where presenter's notes come in.

The default view in PowerPoint allows you to click into the Notes pane and add notes below every slide. If this option isn't visible to you, click the Notes button at the bottom of your screen to unhide the feature.

When you give your presentation in presenter view (more on that below), you'll be able to see your notes alongside the slide deck, while the audience will only see the slides in full-screen view.

How to use presenter view in PowerPoint

Not that I have any personal experience completely bombing a presentation I hadn't practiced, but take it from me: it's best to practice presenting your slides before you're in front of a live audience. Here's how to share a PowerPoint presentation as smoothly as possible.

How to present a PowerPoint with notes

First, adjust your presentation settings. In the Slide Show tab, select Set Up Slide Show. 

This dialog box lets you decide whether the show will be full screen or in a window, looped continuously, and whether to advance slides manually or using your custom timings. You can also customize which slides will be included in the show. 

The most important thing is to make sure the Monitors setting looks right. You'll want to make sure the main presentation screen appears as an option, and that it's selected.

When everything looks right, click OK to close that dialog box. Select Presenter View in the menu bar to start the slideshow.

The presentation should begin, with split screens for the presenter and the audience. Here's what your screen will look like, with the slide on one side and your notes on the other:

That way, you can click through the show while referring to your notes, while your audience only sees the slides on their screen or monitor.

How to present a PowerPoint on Zoom

If you're giving a remote presentation, your options depend on whether you have two monitors available to you. If you're using two monitors, just pick the one you want your audience to see—and make sure that one is selected in the Monitors settings (see above).

If you only have one monitor, you can use the following trick:

From the Slide show tab, click Play from Start.

When the full-screen presentation begins, click the three dots and select Use Presenter View. 

This will open a new full-screen window showing the presenter view. 

In Zoom, share the screen with the slides. 

That way, you'll be able to toggle back to your presenter view screen and continue with the show, while your Zoom participants will only see your slides.

Bonus: Advanced PowerPoint tips and tricks

I've barely scratched the surface of what you can do with PowerPoint (there are literal books written about it), and the more you play around with its features, the more creative you can get with presentations. But as you experiment with the tool, here are a few more tips that can help you get the most out of PowerPoint.

Learn PowerPoint keyboard shortcuts

The less you have to use your mouse or trackpad, the faster your work goes. These PowerPoint keyboard shortcuts can help simplify your presentation workflows.

Use Microsoft Copilot with PowerPoint

If you have a Copilot for Microsoft 365 or Copilot Pro license, you can use Copilot in PowerPoint to do things like:

Create a slide presentation based on a prompt

Add an individual slide based on a prompt

Create a presentation from an existing PDF or Word document

Summarize an existing presentation

Organize a presentation into a coherent structure

Save all your PowerPoint presentations in one easily accessible location

Copy new onedrive files to dropbox.

Copy new OneDrive files to Google Drive

Related reading:

This article was originally published in August 2018 by Matthey Guay. The most recent update was in August 2024.

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Nicole Replogle

Nicole is a staff writer at Zapier. When she's not writing or nerding out about productivity tech, she can be found playing with her rambunctious border collie mix, marathon training, and drinking way too much coffee.

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Tutorial: Save your PowerPoint as a Video

It pays to know how to save PowerPoint as video. Whether you are preparing a PowerPoint presentation for work, school , non-profit, staff training or investor relations. Content marketing is one of the biggest trends of the past couple of years and knowing how to distribute your content via various media is critical to business success. This article will guide and show you, step by step, how to save your PowerPoint presentation in video format. Next, we discuss the advantages of PowerPoint to video conversion and how you can put a single presentation to greater use. This guide is written by 24Slides’ Powerpoint experts and includes instruction on using PowerPoint for Mac.

6 Reasons to save PowerPoint as video

So you are considering saving your PowerPoint presentation as video? Before we show you how to do it, let’s talk about why it’s a great idea to convert your PowerPoint to video.

• You can show your presentation to a wider audience by sharing the video on YouTube and other video platforms.
• Your audience do not need to have a copy of Microsoft PowerPoint to view your presentation.
• Burn your presentation video on CD or DVD and giveaway as promotional material to clients or potential customers.
• Leverage your presentation and increase the return on investment (ROI) of your presentations by distributing them as video.
• The technical ability of your audience will not become a barrier to delivering your message. Your video becomes easy to access without the knowledge and understanding of powerpoint.
• Your audience will see your presentation exactly as you have intended it to be seen. Unlike sharing it as a presentation, some slides may get deleted or changed.

Now that you know why you’re on the right track by learning how to save PowerPoint presentations as video, let’s get into the process of exactly how to do it.

How to save PowerPoint 2010 as a video

If you are still using PowerPoint 2010 to create your presentations, you’ll be pleased to know you can still convert your PowerPoint to video. The process is som simple that you’ll wonder why you haven’t been doing this all along.

Whether your presentation contains just text or is a multimedia presentation with sound narration, transitions and video, you will be able to convert it into video. Microsoft PowerPoint allows you to save PowerPoint as video in Windows Media Video (.wmv) file format. If you plan for sharing your presentation as a video before creating it, you can decide whether to record the narration before creating the presentation.

Here are the steps you need to follow:

• Create your PowerPoint presentation as normal and save it.
• If you’re using narration for your presentation, record the narration and add timings to the slideshow.
• Select the File menu and click on Save & Send .

• Under the Save & Send menu, find and click on Create a Video .

• Click on the Computer & HD Displays option to customise the video size and quality (small, medium and large size & quality).

• Click the Don’t Use Recorded Timings and Narrations to select if you’re using timings and narrations.

• Click Create Video and another dialogue box opens.

• Enter appropriate filename and saving location to save your newly created video.

Once your presentation to video conversion is complete, the video is ready to share via Facebook, Youtube, Vimeo or email.

How to save a PowerPoint 2007 presentation as video

There are many users still running Microsoft Office 2007, hence PowerPoint 2007 on their computers. If you are one of them, don’t worry, there are ways to convert your PowerPoint to video using a bundled Microsoft product, Windows Movie Maker.

If you want to convert a PowerPoint 2007 presentation to video and you are running a newer version of the program, you can open the file within PowerPoint 2013. You can then use the Create a Video feature to convert your PowerPoint to video.

Alternatively, if you only have access to PowerPoint 2007 and have a copy of Windows Movie Maker installed, you can save your presentation as image files (.jpg). Once you’ve saved each slide, fire up Windows Movie Maker and start a new project.

Next, import all the slides you saved as images into the new project and create your video.

Note: You can include transitions in Windows Movie Maker. However, animations will not convert when you save the slides as image (.jpg) files. Make sure you modify your slides to remove any animations and ensure you do not lose vital parts of your message before saving as images.

If your presentation has narration, you can import the the sound file directly into Windows Movie Maker. If you do not have the source audio file, you can save the presentation as a web page (a separate .wav file is created). You can then import the .wav file into your Windows Movie Maker video.

How to convert your PowerPoint to video in PowerPoint 2013 in 7 Steps

Turning your PowerPoint 2013 presentation slides into a video is easier than you think. In seven simple steps, you can turn your presentation into a video you can share with viewers wherever they are. Here’s how you do it.

• Access Powerpoint’s Backstage View by clicking on File.

• Select Export and click on Create a Video to access the video export menu.

• Click on the Create a Video option and expand the Computer and HD Displays option to select output video size and quality settings.

• Click on the drop down arrow to expand the Use Recorded Timings and Narrations menu. Use this to select whether you’re using recorded timings or not. If not using recorded timings and narrations, set the duration of each slide using the timings option at the bottom.

• Click the Create Video button to show the Save As dialogue box.

• Select the location where you want to save your video and choose a suitable filename for the video file. Also choose the video file type.

• Click Save and PowerPoint will begin converting your presentation to video. This may take a couple of seconds or a few minutes depending on the size of your presentation.

When the video creation is complete, the video is ready to view, upload to your website, Facebook, YouTube or sharing by email.

How to save a presentation as a movie file in PowerPoint For Mac

If you have an Apple computer running a Mac version of PowerPoint, you can convert your presentation into a movie for easier and wider distribution. The process is similar to Windows system with the inevitable differences between the operating systems. In just a few simple steps, you will be able to turn your powerful presentation into a movie file. The following limitations apply:

• The output is a .mov file compatible with only the Quicktime player or 3rd party converting programs.
• You will lose transitions and animations within the presentation and so make sure you modify your presentation prior to converting it.
• You will also lose narration during the conversion process, you may wish to add the narration as an audio soundtrack to the movie.

The steps are as follows:

• Click on File and choose Save as Movie .

• Click Movie Options to add a background soundtrack (music or your narration) or credits.

• Click Movie Settings to adjust the output quality and video size settings. You can also choose the slide durations, to create a looping video and slide transitions under this option.

• Click OK to close the Movie Options dialogue box.

• Click Save to start creating your video. The process will take a couple of seconds or longer depending on the size and quality options you select.

Once the process is complete, your movie is ready for playback or to convert into other file formats and share via Social Media or other outlets. If you’re using PowerPoint for Mac 2008 and 2011, these steps will work for either.

How to create a video from PowerPoint 2016

You can create a full-fidelity video from your presentation in PowerPoint 2016 in MPEG-4 (.mp4) or Windows Media Video (.wmv) format. In just six steps, you can turn your presentation into a video you can share and distribute on Facebook, YouTube, burn to DVD or via email. Here’s how you go about it:

• Click on the File tab to show file options.

• Scroll down and select Export and navigate to Create a Video.

• Select your video settings preference (video quality, timings and narration, video size).

• Click on Create a Video.

• Choose a filename, saving location and video type (.mp4 or .wmv).

• Click on Save to start video creation process.

This article has shown you how to convert and save PowerPoint as video. Once you’ve delivered a powerful presentation to an audience, making it available afterwards is always a great idea, especially for training presentations. To maintain the presentation in its entirety, saving it as a video and distributing it is the best option. By converting a presentation to video, you are able to reach a wider audience through YouTube, Facebook and other video hosting and sharing sites. We hope you’ve gained some useful insights on how you can achieve that following the simple, step by step guides for the version of PowerPoint you are running.

Did you know?

At 24slides, we provide stunning Powerpoint presentation services and are able to help you and your team have an incredible presentation to film. Take a look at some examples of our work and let’s get in touch . Alternatively, feel free to browse and download hundreds of free Powerpoint templates from our library.

You might also find this interesting: How to Create Social Media Videos With PowerPoint

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How to Make a PowerPoint Presentation (Step-by-Step)

• PowerPoint Tutorials
• Presentation Design
• January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

• Change the slide order
• Reset your layout
• Change the slide dimensions
• Use PowerPoint Designer
• Format text
• Format objects
• Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Here is how the program is laid out:

• The Application Header
• The Ribbon (including the Ribbon tabs)
• The Quick Access Toolbar (either above or below the Ribbon)
• The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

• The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

• Online Pictures
• Screenshots
• Screen Recording

The Slides Pane

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

If you want to follow along exactly with me, your five slides should be as follows:

• Title Slide
• Title and Content
• Section Header
• Two Content
• Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

• A SmartArt graphic,
• A 3D object,
• A picture from the web,
• Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

• A picture from the web

To insert a picture into the picture placeholder, simply:

• Click on the  Picture  icon
• Find  a picture on your computer and select it
• Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

• Using graphics in PowerPoint
• Inserting icons onto slides
• Adding pictures to your PowerPoint
• How to embed a video in PowerPoint
• How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

• The background color automatically changes across all slides
• The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
• The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

Inside the Format Background pane, you can see you have the following options:

• Gradient fill
• Picture or texture fill
• Pattern fill
• Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

The good news is that the colors here are easy to change. To switch color palettes, simply:

• Go to the  Design tab in the Ribbon
• In the Variants area, click on the  dropdown arrow  and select  Colors
• Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

• Go to the  Design tab  in the Ribbon
• Click on the  dropdown arrow  in the  Variants  area
• Select  Fonts
• Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add a PowerPoint animation to an element of your slide, simply:

• Select the  element
• Go to the  Animations tab in the Ribbon
• Click on the  dropdown arrow  to view your options
• Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

• Click on the Preview button in the Animations tab
• Click on the little star  next to the slide
• Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

• Navigate to the  Animations tab
• Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a PowerPoint slide, simply:

• Select the  slide
• Go to the  Transitions tab in the Ribbon
• In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
• Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

• Click on the Preview  button in the Transitions tab
• Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

To save a PowerPoint presentation using your Ribbon, simply:

• Navigate to the  File tab
•  Select  Save As  on the left
• Choose  where you want to save your presentation
• Name  your presentation and/or adjust your file type settings
• Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

To open the Print dialog box, you can either:

• Hit Ctrl+P on your keyboard
• Or go to the Ribbon and click on File and then Print

Inside the Print dialog box, you can choose from the various printing settings:

• Printer: Select a printer to use (or print to PDF or OneNote)
• Slides: Choose which slides you want to print
• Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
• Collated or uncollated (learn what collated printing means here )
• Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

• How to print multiple slides per page
• How to print your speaker notes in PowerPoint
• How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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PowerPoint presentations are an essential tool for many businesses, educators, and students. Whether it’s presenting a sales pitch, showcasing a project, or delivering a lecture, having access to your PowerPoint file is crucial. In this article, we will explore five effective ways to save and back up your PowerPoint presentation to ensure you’re never caught off guard.

1.Save it Locally

The most basic way to save a PowerPoint presentation is directly on your computer’s hard drive or local storage device, such as a USB flash drive. To save your presentation locally, click “File” in the top left corner, then select “Save” or press Ctrl + S (Cmd + S for Mac). Be sure to choose an appropriate folder or location on your device and remember its whereabouts for easy access later.

2.Save it in Cloud Storage

Cloud storage services like Microsoft OneDrive, Google Drive, and Dropbox provide an additional layer of security by keeping your files safe and accessible from any device with internet access. To save your PowerPoint presentation to the cloud, click “File” > “Save As” > “OneDrive”, “Google Drive”, or “Dropbox.” Log in to your accounts if prompted and choose the folder in which you’d like to save your presentation.

3.Export as a PDF

Exporting your PowerPoint presentation as a PDF can make it easier to email or share without concerns about formatting issues that could arise from different versions of PowerPoint software. To export as a PDF, click “File” > “Export” > “Create PDF/XPS Document.” Choose the desired folder or location to save the document and click “Publish.” Remember that while this format is excellent for sharing purposes, you will not be able to edit it without converting it back into a PowerPoint format.

4.Save as an Image Sequence

Saving your PowerPoint presentation as an image sequence can help protect sensitive data or prevent unwanted editing. Each slide will be saved as a separate image file, which can be then be viewed by others without needing PowerPoint software. To save as an image sequence, click “File” > “Save As” > “BMP”, “JPEG”, PNG”, or “GIF”. Choose the desired folder or location and click “Save.” Each slide will now be saved as an individual image in your chosen format.

5.Package Presentation for CD

If you’re presenting in a location without internet access, packaging your PowerPoint presentation for CD can help you rest assured your presentation will be available when needed. This method saves not only the presentation but also the necessary PowerPoint Viewer software for those who don’t have Microsoft PowerPoint installed on their computer. To package your presentation for CD, click “File” > “Export” > “Package Presentation for CD.” Then, follow the prompts and burn the files to a CD.

In conclusion, there are several ways to save and back up your PowerPoint presentation to ensure it’s accessible whenever you need it. By utilizing one or more of these methods, you can minimize any potential issues and keep your work safe and secure.

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How-To Geek

How to make a microsoft powerpoint presentation into a video.

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Microsoft PowerPoint presentations are great, but they are not as easily accessible as videos. Luckily, you can convert your presentations to videos with a built-in option. We'll show you how.

There are many reasons to turn a presentation into a video. Maybe you want to send someone a presentation but they don't have PowerPoint installed. Or, maybe you want to upload your presentation to a site that only accepts videos.

PowerPoint has a built-in option to convert presentations to videos. When you perform this conversion, all your original animations, transitions, and media items are preserved. Your resulting video also includes all recorded timings , narrations , ink strokes, and laser pointer gestures (though you can choose not to include these if you want).

Related: How to Burn Your PowerPoint to DVD

To turn a PowerPoint presentation into a video, first, open your presentation with the PowerPoint app on your Windows or Mac computer.

In the top-left corner of PowerPoint, click the "File" option.

From the sidebar that opens after clicking the "File" option, select "Export."

In the "Export" menu, click "Create a Video."

To the right of the "Export" menu, you will now see a "Create a Video" section. In this section, you will define the options for your video file.

First, choose the quality for your video by clicking the "Full HD" option.

You will see multiple video quality options. Select the one that you think works the best for you. Know that the higher the quality you select, the larger the file size of your video will be.

To include the recorded timings and narrations in your video, then beneath the video quality menu, click the "Don't Use Recorded Timings and Narrations" option.

Select the "Use Recorded Timings and Narrations" option. If this option is grayed out, that's because you don't have any recorded timings or narrations in your presentation.

You will now specify how long each slide appears in the video. Click the "Seconds Spent on Each Slide" box and enter the duration in seconds. By default, this duration is set to 5 seconds.

Finally, at the bottom of the "Create a Video" section, click "Create Video" to start making your video.

Your computer's standard "save" window will open. Here, select the folder to save your video in, type a name for your video, and click "Save."

PowerPoint will take you back to the main interface. At the bottom of this interface, you will see the progress of the conversion.

When your video is made, you will find it in the specified folder on your computer.

And that's how you make your presentations available to a wider audience by converting them to a video format!

Need your video in another format? Use VLC to convert your video to other formats.

Related: How to Convert a Video or Audio File Using VLC

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How to Save One Slide from PowerPoint: A Step-by-Step Guide

Ever been knee-deep in a PowerPoint presentation and thought, “I really wish I could just save this one slide”? You’re not alone. PowerPoint can feel like a labyrinth when all you want to do is isolate a single gem from your deck. Whether you’re prepping for a meeting, sending a quick snapshot to a colleague, or saving it for posterity, I’ve got you covered.

Here’s your direct answer: Right-click the slide, select ‘Save as Picture,’ and choose your format. It’s as simple as that. Believe me, few clicks can make a world of difference. PowerPoint gives you flexibility with file formats like JPEG or PNG, so your slide is presentation-ready no matter where it goes.

Trust me, it’s a lifesaver when you’re in a pinch. Nothing beats the satisfaction of effortlessly extracting that perfect slide—it’s like finding a piece of treasure in your own backyard. So let’s dive right in and make your next PowerPoint task a breeze!

• 1.1 Selecting the Right File Format
• 1.2 Saving Individual Slides as Images
• 1.3 Exporting Entire Presentations
• 2.1 Adjusting Image Quality and Resolution
• 2.2 Sharing Options for PowerPoint Slides
• 3.1 Organizing Presentations and Slides
• 3.2 Maintaining Source Formatting Across Platforms
• 3.3 Renaming and Changing File Types

Creating and Saving Your PowerPoint Presentation

When preparing to save a PowerPoint presentation, consider the appropriate file format, your options for saving individual slides as images, and how to export your entire presentation effectively. These steps will ensure your work is preserved exactly as intended.

Selecting the Right File Format

Selecting the correct file format in PowerPoint is essential. Different formats serve various purposes, such as compatibility with older software or specific presentation needs.

In PowerPoint, go to File > Save As . Here, you’ll find several file formats :

• .pptx for modern PowerPoint versions
• .ppt for compatibility with older versions
• .pdf for easy sharing and printing
• .odp for open document format

Choose the format that fits your requirements and click Save to store your presentation.

Saving Individual Slides as Images

Saving a single PowerPoint slide as an image can be handy if you need to share or use it elsewhere. Here’s how:

• Open the presentation and select the slide in the thumbnail pane.
• Right-click on the slide and choose Save as Picture… from the context menu.
• A dialog box will open. Select the image format you prefer: JPEG, PNG, TIFF, GIF, BMP, or SVG.
• Choose the desired resolution and click Save .

Exporting Entire Presentations

Sometimes, you need to export the entire presentation for different uses. PowerPoint offers several options:

• PDF Export : Under the File tab, select Export and choose Create PDF/XPS Document . This is ideal for printing and sharing.
• Video Export : To convert your presentation into a video, go to File > Export > Create a Video . Select the video quality and resolution before clicking Create Video .
• Handouts : For printed materials, go to File > Export > Create Handouts . This will format slides along with speaker notes.

Each of these methods helps preserve the look and feel of your presentation for various needs and audiences.

Optimising PowerPoint Slide Images for Sharing

Optimising PowerPoint slides for sharing involves adjusting image quality and exploring various methods to distribute your slides efficiently. To make the images look their best, consider these tips:

Adjusting Image Quality and Resolution

When saving a slide as an image, select the appropriate format. JPEG , PNG , TIFF , and GIF are popular options.

• JPEGs are great for smaller file sizes.
• PNGs offer higher quality with transparency support.
• Use TIFF for lossless compression.

In PowerPoint, navigate to File > Save As and choose the format. Adjust the resolution in Options for higher or lower quality.

For higher resolutions: Select a value like 300 dpi to ensure clarity, especially for print.

Sharing Options for PowerPoint Slides

Once you’ve got the perfect image, sharing is the next step. Options range from emailing to online platforms.

Email: Attach the image directly or embed it in the email body. Keep file size in check to avoid delivery issues.

Social Media: Platforms like LinkedIn, Twitter, and Facebook support image uploads. Ensure your image dimensions match their requirements for optimal display.

Cloud Services: Upload to Google Drive, Dropbox, or OneDrive. Share links with colleagues for effortless access.

Consider using presentation platforms like SlideShare to share slideshows as a whole, or convert images to PDFs for easy viewing.

By focusing on quality and efficient distribution, your PowerPoint slides will look polished and professional wherever they go.

Effective Management of PowerPoint Files

Effective file management can streamline your workflow, enhance collaboration, and ensure consistency in your presentations. This section focuses on organizing presentations, maintaining formatting, and managing file names and types.

Organizing Presentations and Slides

Keeping your PowerPoint slides organized is crucial. First, consistently use file naming conventions for easy retrieval. For instance, include dates or project names in filenames. Secondly, sort slides using the thumbnail view for quick navigation.

Creating dedicated folders for different projects also helps. When saving a single slide, choose a logical location. Use the right-click method to export a slide as an image or PDF, which can be handy for sharing snippets.

Knowing where each slide is stored saves time during edits or presentations.

Maintaining Source Formatting Across Platforms

Maintaining source formatting ensures your presentation’s look and feel remains consistent. When transferring between Windows and Mac or other platforms like Android devices , keep an eye on formatting issues.

Using the “Keep Source Formatting” option is essential. For this, use Slide Master to standardize templates. It minimizes discrepancies when presentations are opened on different systems. Always double-check slides after moving them across platforms to catch and correct errors.

Consistency in formatting can uphold the professional quality of your documents.

Renaming and Changing File Types

Renaming and managing file types are important for accessibility and compatibility. You should frequently save your work and employ the “Save As” feature to rename edited files. Choose appropriate file formats like PPTX, PDF, JPEG, or PNG based on your needs.

• PPTX for editable presentations
• PDF for non-editable sharing
• JPEG/PNG for image slides

For instance, PPTX retains editability, while PDF is great for sharing. When exporting slides, access the “Save As Type” dropdown menu to select your preferred format. This ensures your presentations are compatible across various platforms and devices.

Related posts:

• How to Save PowerPoint as Video: Step-by-Step Guide for Beginners
• How to Add Notes to PowerPoint: A Step-by-Step Guide for Enhanced Presentations
• How to Edit Background Graphics in PowerPoint: Step-by-Step Guide for Effective Presentations
• How to Track Changes in PowerPoint: A Step-by-Step Guide
• How to Create Master Slides in PowerPoint: Easy Guide for Professionals
• How to Compress Media in PowerPoint: Enhancing Performance and Quality
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• How to Change Footer in PowerPoint: A Step-by-Step Guide
• How to Save a Template in PowerPoint: A Step-by-Step Guide
• How to Add Multiple Animations to One Object in PowerPoint: Step-by-Step Guide
• What Is Microsoft PowerPoint Used For? Discover Its Essential Applications
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How to Copy a PowerPoint to a New PowerPoint: A Step-by-Step Guide

Copying a PowerPoint to a new PowerPoint is a straightforward task. You simply need to open the original presentation, save it with a new name, and then make the desired changes to the new copy. By doing this, you’ll have two separate PowerPoint files: the original and the copy.

After completing this action, you will have two PowerPoint presentations. The original will remain unchanged, while the copied version can be edited and customized without affecting the original file.

Introduction

Have you ever found yourself needing to duplicate a PowerPoint presentation, perhaps to create a similar one for a different audience or to make significant changes without losing the original? Whatever the reason, it’s a common need in the world of presentations. Copying a PowerPoint to a new PowerPoint can save you time and effort, especially if the new presentation will have similar content or structure. It’s also a valuable skill for anyone who often uses PowerPoint for work, school, or personal projects.

By understanding how to copy a PowerPoint presentation, you can more efficiently create multiple versions of a presentation, experiment with design changes, or prepare multiple presentations for different purposes. This guide will walk you through the simple steps to duplicate your PowerPoint presentation, as well as highlight the advantages and considerations of doing so.

Step by Step Tutorial on How to Copy a PowerPoint to a New PowerPoint

This section will guide you through the process of copying an existing PowerPoint presentation to create a new one.

Step 1: Open the Original PowerPoint Presentation

Open the PowerPoint application and the presentation you want to copy.

By opening the original presentation, you can ensure that all the content you want to duplicate is readily accessible before creating a copy.

Step 2: Save the Presentation with a New Name

Go to ‘File’ > ‘Save As’ and choose a new name and location for your copied presentation.

Saving the original presentation with a new name creates a separate file, allowing you to maintain the original while working on the new copy.

Step 3: Make the Desired Changes to the New Copy

Edit the newly copied presentation to suit your needs, whether it’s changing the content, design, or layout.

Once you’ve created the copy, you can freely make changes without worrying about altering the original presentation. This is the step where you can personalize the new PowerPoint for its intended purpose.

Additional Information

When you’re working on copying a PowerPoint to a new PowerPoint, there are some additional tips and tricks that can further streamline the process. For instance, if you’re looking to copy only specific slides rather than the entire presentation, you can use the ‘Duplicate Slide’ feature. This is particularly useful if the new presentation will only share certain parts with the original.

Another helpful tip is to use the ‘Slide Master’ to ensure that any changes you make to design elements like fonts, colors, and backgrounds are applied consistently across all slides in the new presentation. And remember, always double-check which file you’re working on to avoid accidentally overwriting your original presentation.

• Open the original PowerPoint presentation.
• Save the presentation with a new name.
• Make the desired changes to the new copy.

Frequently Asked Questions

Can i copy only selected slides from a powerpoint presentation.

Yes, you can select specific slides and use the ‘Duplicate Slide’ option to copy them into a new presentation.

Will copying a PowerPoint presentation also copy the animations and transitions?

Yes, copying a presentation preserves all elements, including animations, transitions, and media.

How do I ensure that I don’t overwrite the original presentation?

Always double-check the file name and save the copy with a distinct name in a different location.

Can I copy a PowerPoint presentation to a different version of PowerPoint?

Generally, yes, but some features may not be compatible if you’re moving between significantly different versions.

Is it possible to automate the copying process for multiple presentations?

While there’s no built-in feature for this, you could use macros or third-party tools to automate the copying process.

Copying a PowerPoint to a new PowerPoint is a useful skill that can greatly enhance your productivity and presentation management. Whether it’s for backing up your work, creating variations of a presentation, or simply experimenting with new ideas, understanding how to effectively duplicate your PowerPoint files is an asset.

With the simple steps outlined in this guide, you can confidently tackle this task and keep your presentations organized and efficient. Always remember to manage your files carefully to prevent confusion and to ensure that your original work remains intact. Now that you’ve learned how to copy a PowerPoint, you’re ready to tackle your next presentation project with ease.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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3 Ways to Extract Images From a PowerPoint Presentation

Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he's a disciplined footfall fan and loves international travel with his wife.

• To save a specific image from your PowerPoint presentation, right-click the image and select Save as Picture.
• You can save all your presentation slides as images by exporting them in JPEG or PNG format.
• If you only want to save images from your PowerPoint, convert the presentation to a ZIP file and then extract it.

Method 1: Use the “Save as Picture” Option

Using the “Save as Picture” option is the quickest way to extract an image from a PowerPoint file. This method is useful if you only want to save one or two images from your PowerPoint presentation.

Step 1: Open the PowerPoint presentation from which you want to save images.

Step 2: Locate and select the image you want to extract. Right-click on it and choose the Save as Picture option.

Step 3: In the Save As Picture dialog, specify where you want to save the image. Then, click the drop-down menu next to Save as type to select your preferred file format for the image.

Step 4: Click the arrow next to the Save button and select Save Original Picture to export the high-resolution image.

You can repeat the above steps to extract more images if you like.

Alternatively, if you want to use the image in another program on your PC, right-click on the image in your presentation and select Copy . After that, move to the program where you want to use the file and press the Ctrl + V keyboard shortcut to paste the image.

Method 2: Save the PowerPoint Slides as Images

While the “Save as Picture” option makes it easy to save images from your PowerPoint file, it’s not the most efficient method if you are looking to extract all the images from your PowerPoint presentation. In that case, it’s better to save your PowerPoint slides as images (in JPEG or PNG format ) using the steps below.

Step 1: Open the PowerPoint file from which you want to save images.

Step 2: Click the File menu in the top-left corner.

Step 3: Select Save As from the left pane. Then, click the Browse button.

Step 4: Click the drop-down menu next to Save as type to select JPEG File Interchangeable Format or PNG Portable Network Graphics Format from the list.

Step 5: Click the Save button.

Step 6: Select All Slides when the prompt appears.

After you complete the above steps, all the images within your presentation will be saved separately in the specified location.

Method 3: Add a ZIP Extension to the Presentation File and Extract It

Another way to save all the images from a PowerPoint file simultaneously involves converting the presentation into a ZIP file and then extracting the file on your computer. This method allows you to save all of the images in your presentation in their original format.

Step 1: Press the Windows key + E to open File Explorer and locate the PowerPoint from which you want to save images.

Step 2: Right-click on your file and select the Rename option.

Step 3: Replace the PPTX or PPTM extension with the ZIP extension. Select Yes when the confirmation prompt appears.

Step 4: Right-click on the renamed file and select Extract All .

Step 5: Use the Browse button to select a location where you want to extract the file and click Extract .

Step 6: Navigate to the folder where you extracted the ZIP file and double-click the ppt folder.

Step 7: Double-click the media folder to view all the images extracted from your presentation in their original format.

Once you have all the images, you can rename the ZIP file and add the PPTX or PPTM extension to recover your original presentation.

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Last updated on 21 June, 2024

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• Start using PowerPoint Video
• Save a PowerPoint presentation Video
• Insert items Video
• Finalize and review Video
• Prepare and run Video

Save a PowerPoint presentation

Save your presentation, so you don't lose all your hard work. Then, print it to share it with others.

Save your presentation

Click FILE > Save , pick or browse to a folder, type a name for your presentation in the File name box, and click Save .

Save your work as you go. Hit Ctrl+S often.

Basic tasks for creating a PowerPoint 2013 presentation

What's new in PowerPoint 2013

Probably the most important part of creating a presentation, other than writing it is, of course, saving it.

For example, if the power were to go out right now, all of our hard work would be gone, unless we'd saved it to a file.

Here is an easy way to do that. Move up here to this set of commands called the Quick Access Toolbar , and click Save .

The first time you save a presentation, you come to this area, called the backstage.

You won’t find any formatting commands here.

The backstage is all about opening, saving, printing, sharing, exporting, and modifying PowerPoint options.

In other words, all that behind-the-scene stuff.

Save As is selected when you first save a presentation.

Here, you choose whether you want to save it to your Computer , or to the cloud using Microsoft 365 or OneDrive .

I have already signed in to my online account, so now I can click here, and browse for a location on my OneDrive.

Enter a filename and click Save .

It is just like saving to a computer, except that now I can access the file on any computer connected to the Internet.

Or, I can share it with others by sending an email message containing a link to the online file.

After you save your presentation, you can keep working on it, if you want.

But, remember to save it often, so you don’t lose any new work.

If you want to print your presentation, click the FILE tab to go to the backstage, and click Print .

You can see a preview of how it will look after it is printed. Select a printer here. Then, click Print .

However, before we do any printing, we need to finish the slides.

Up next, we’ll insert some things in the presentation.

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