how to copy part of a powerpoint presentation

How to copy just the contents of a slide from a Power Presentation to your PowerPoint file.

When you copy the contents of slides between different presentations, you can choose what to keep from the original document. Decide ahead of time if you want to keep the styles and colors from the original source presentation or let your existing PowerPoint replace the colors and background with the style you already have set. Here, the Power Presentation is referred to as the 'source' and your existing PowerPoint is the 'destination' . 1. Open the Complete Power Presentation inside PowerPoint that has the slides you want to use. 2. Go to the slide that has the content you want to use. Use your mouse to draw a box over the entire slide, highlighting everything on the slide (or single-click anywhere in the slide and use CTRL+A), then use Edit > Copy (CTRL+C). 3. Open your existing PowerPoint presentation. Add a new slide in your presentation where the new stuff will go. 4. Go to Paste Special (it is the down arrow under the Paste button in PowerPoint) and choose the first option under Paste Special "Use Destination Theme" . 5. If you want the colors to remain the same from the Power Presentation, use the middle option "keep source formatting" . 7. Edit the contents of your new slides.

All of the text is easily replaced with your own. Charts and graphs use placeholder data. To replace the data in a chart, right-click the chart and choose "Edit Data..." to open an Excel spreadsheet where your data can be entered. Images often have animations and styles applied to them. To use your own images, right-click an image and choose "Change Picture..." . Choose a new image and the style and animation applied will automatically be applied to your new picture. If you need more slides with a certain layout (for instance, you need to show a few extra slides with graphs), copy a slide with a graph layout and paste in as many new slides as you need.

IF the content doesn't fit on your slide You may need to copy the entire slide so the slide keeps everything in the same place.

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How to copy slides to or from another presentation

Copy the slides from the original presentation to the new presentation,
Use the Reuse Slides tool , which displays the content of an original presentation and allows choosing the slides you want to insert in the new presentation.

Copy slides

To copy the slides from the original presentation to the new presentation, do the following:

1. Open both presentations:

The presentation from which you want to copy slides – source presentation,
The presentation to which you need to copy slides – working or destination presentation.

2. On the View tab, in the Window group, click the Arrange All button:

Or place the presentations on the screen like you want to see both of them simultaneously.

3. Select slide or slides to be copied:

Select slide in Normal view PowerPoint 365

In the Slide Sorter view, click the slide on the Slide pane.
In the Normal/Outline/Slide Sorter view, click the first slide you want to select.
To select a contiguous series of slides, press and hold the Shift key, then click the last slide you want to select.
To select noncontiguous slides, press and hold the Ctrl key, then click each additional slide you want to select.

For example:

Slides 3-5:

Slides 3, 5:

4. Copy the selection to the Clipboard by doing one of the following:

5. In the working (destination) presentation, do one of the following:

PowerPoint inserts the copied slide(s) and applies the destination theme to the copies.

Reuse Slides tool

The Reuse Slides pane displays all slides from any presentation and copies some of them to the working presentation. To open the Reuse Slides pane, do the following:

1. On the Home tab or Insert tab, in the Slides group, click the New Slide arrow, then on the New Slide menu, below the gallery, click the Reuse Slides... command:

2. On the Reuse Slides pane (by default, it is opened on the right side), do one of the following:

In the Browse dialog box, browse to the folder that contains the presentation from which you want to use slides, and then double-click the presentation or click the Open button.

If you've recently opened the presentation from which you want to import slides:

Click the down arrow in the Insert slide from field to expand the list, then select the presentation from the list.

Files in Reuse Slides pane PowerPoint 365

The Reuse Slides pane displays thumbnails of the available slides.

3. On the Reuse Slides pane, click the thumbnail of each slide you want to insert into your presentation.

PowerPoint automatically applies the new theme to reused slides:

New theme to reused slides in PowerPoint 365

If you want the slide to keep the formatting from the source presentation instead, select the Keep Source Formatting checkbox at the bottom of the Reuse Slides pane:

Keep Source Formatting in Reuse Slides pane PowerPoint 365

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How to copy slides to or from another presentation

How to create a dynamic presentation

How to Make a Copy of a Microsoft PowerPoint? (The Easy Way)

Microsoft PowerPoint is a popular presentation software used by millions of people around the world.

In this article, we’ll cover the benefits of making a copy of a PowerPoint presentation, a step-by-step guide to making a copy, tips for doing it successfully, how to access the copy, and different ways to store and access multiple versions.

So if you want to learn how to make a copy of a Microsoft PowerPoint presentation the easy way, read on!

Short Answer

Then choose “Save As” and enter a new filename for the copy.

You can also right-click on the file in the File Explorer and select “Copy” or “Duplicate” to create a copy of the PowerPoint file.

What is a PowerPoint Presentation?

A PowerPoint presentation is a digital presentation created in Microsoft office using the PowerPoint program.

PowerPoint is an effective way to communicate a message or idea in an engaging and visual way, and can be a great tool for delivering presentations in a variety of settings.

Benefits of Making a Copy of a PowerPoint Presentation

This can be especially useful when making changes to your presentation or when you need to keep track of different versions of the same presentation.

By creating a copy of your presentation, you can easily revert back to the original version if needed.

This will help you keep track of the changes you make and easily access the version you need.

Finally, creating a copy of your presentation can be a great way to share your presentation with others.

This can be especially useful if you need to collaborate on a presentation or send it to someone for review.

Step-by-Step Guide to Making a Copy of a PowerPoint Presentation

When you select the File tab, a menu will appear with a variety of options.

From this menu, select Save As.

This file can be edited and used to create a new presentation.

This way, youll have a backup of the presentation in case something happens to the original.

Tips for Making a Copy of a PowerPoint Presentation

Creating a copy of a Microsoft PowerPoint presentation is an easy and efficient way to store and organize slides. It can be helpful to have multiple versions of a presentation on hand, and making a copy is an easy way to do that. Here are some tips to make the process even simpler:

3. Select Save As. Once youve opened the File tab, select the Save As option. This will open a window where you can choose a location to save the copy.

By following these simple steps, you can quickly and easily make a copy of your PowerPoint presentation.

How to Access the Copy of the PowerPoint Presentation

Creating a copy of a Microsoft PowerPoint presentation is a quick and easy process, and it can be a great way to store and organize your slides.

This will open a window where you can choose a location to save the copy.

With this method, you can easily store and access multiple versions of the same presentation.

This tab will show the most recent presentations you have opened, including the copy of the presentation.

By creating a copy of your PowerPoint presentation, you can easily store and access multiple versions of the same presentation.

Different Ways to Store and Access Multiple Versions of the PowerPoint Presentation

Creating a copy of a Microsoft PowerPoint presentation is an effective way to store and access multiple versions of the same presentation.

There are a few different ways to make a copy of a PowerPoint presentation.

This is the easiest and most straightforward method, but it does require that you have the original presentation open in order to make a copy of it.

This can be useful if you want to share the presentation with someone who does not have PowerPoint installed.

Once you have downloaded the file, you can then open it in PowerPoint and make a copy of it.

Common Mistakes to Avoid When Making a Copy of a PowerPoint Presentation

Making a copy of a Microsoft PowerPoint presentation is a simple task, but there are some potential pitfalls to avoid. To ensure you make a successful copy, here are some common mistakes to avoid:

3. Not Editing the Copy: When making a copy of a PowerPoint presentation, make sure you edit the copy to make sure its different from the original. If you simply make a copy and dont make any changes, then the original and the copy will be identical, and you wont be able to tell the difference.

Final Thoughts

With this guide, you now have the step-by-step instructions to make a copy, access the copy, and store multiple versions of the presentation.

How to Copy a PowerPoint to a New PowerPoint: A Step-by-Step Guide

Copying a PowerPoint to a new PowerPoint is a straightforward task. You simply need to open the original presentation, save it with a new name, and then make the desired changes to the new copy. By doing this, you’ll have two separate PowerPoint files: the original and the copy.

After completing this action, you will have two PowerPoint presentations. The original will remain unchanged, while the copied version can be edited and customized without affecting the original file.

Introduction

Have you ever found yourself needing to duplicate a PowerPoint presentation, perhaps to create a similar one for a different audience or to make significant changes without losing the original? Whatever the reason, it’s a common need in the world of presentations. Copying a PowerPoint to a new PowerPoint can save you time and effort, especially if the new presentation will have similar content or structure. It’s also a valuable skill for anyone who often uses PowerPoint for work, school, or personal projects.

By understanding how to copy a PowerPoint presentation, you can more efficiently create multiple versions of a presentation, experiment with design changes, or prepare multiple presentations for different purposes. This guide will walk you through the simple steps to duplicate your PowerPoint presentation, as well as highlight the advantages and considerations of doing so.

Step by Step Tutorial on How to Copy a PowerPoint to a New PowerPoint

This section will guide you through the process of copying an existing PowerPoint presentation to create a new one.

Step 1: Open the Original PowerPoint Presentation

Open the PowerPoint application and the presentation you want to copy.

By opening the original presentation, you can ensure that all the content you want to duplicate is readily accessible before creating a copy.

Step 2: Save the Presentation with a New Name

Go to ‘File’ > ‘Save As’ and choose a new name and location for your copied presentation.

Saving the original presentation with a new name creates a separate file, allowing you to maintain the original while working on the new copy.

Step 3: Make the Desired Changes to the New Copy

Edit the newly copied presentation to suit your needs, whether it’s changing the content, design, or layout.

Once you’ve created the copy, you can freely make changes without worrying about altering the original presentation. This is the step where you can personalize the new PowerPoint for its intended purpose.

Benefit	Explanation
Time-saving	Copying a PowerPoint saves you from having to recreate a presentation from scratch, allowing you to reuse content and design elements efficiently.
Consistency	It ensures that the formatting and design remain consistent across different versions of a presentation, which is particularly useful for branding purposes.
Flexibility	Having a copy allows you to make risk-free changes, experiment with different layouts, or tailor the content to different audiences without losing the original work.

Drawback	Explanation
File Management	Multiple versions of a presentation can lead to confusion and disorganization if not properly managed.
Potential for Errors	If changes are made to the wrong version of the presentation, it can cause issues and extra work.
Increased Storage	Each copy takes up additional storage space, which can be a concern if you’re working with limited resources.

Additional Information

When you’re working on copying a PowerPoint to a new PowerPoint, there are some additional tips and tricks that can further streamline the process. For instance, if you’re looking to copy only specific slides rather than the entire presentation, you can use the ‘Duplicate Slide’ feature. This is particularly useful if the new presentation will only share certain parts with the original.

Another helpful tip is to use the ‘Slide Master’ to ensure that any changes you make to design elements like fonts, colors, and backgrounds are applied consistently across all slides in the new presentation. And remember, always double-check which file you’re working on to avoid accidentally overwriting your original presentation.

Open the original PowerPoint presentation.
Save the presentation with a new name.
Make the desired changes to the new copy.

Frequently Asked Questions

Can i copy only selected slides from a powerpoint presentation.

Yes, you can select specific slides and use the ‘Duplicate Slide’ option to copy them into a new presentation.

Will copying a PowerPoint presentation also copy the animations and transitions?

Yes, copying a presentation preserves all elements, including animations, transitions, and media.

How do I ensure that I don’t overwrite the original presentation?

Always double-check the file name and save the copy with a distinct name in a different location.

Can I copy a PowerPoint presentation to a different version of PowerPoint?

Generally, yes, but some features may not be compatible if you’re moving between significantly different versions.

Is it possible to automate the copying process for multiple presentations?

While there’s no built-in feature for this, you could use macros or third-party tools to automate the copying process.

Copying a PowerPoint to a new PowerPoint is a useful skill that can greatly enhance your productivity and presentation management. Whether it’s for backing up your work, creating variations of a presentation, or simply experimenting with new ideas, understanding how to effectively duplicate your PowerPoint files is an asset.

With the simple steps outlined in this guide, you can confidently tackle this task and keep your presentations organized and efficient. Always remember to manage your files carefully to prevent confusion and to ensure that your original work remains intact. Now that you’ve learned how to copy a PowerPoint, you’re ready to tackle your next presentation project with ease.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

Copy and paste a slide master from one presentation to another

You can copy a slide master (and all its associated layouts) you like from one presentation into another.

Copy the slide master from the first presentation

Open both presentations: the one you want to copy a slide master from, and the one you want to paste the slide master into.

In the presentation that has the slide master you want to copy, on the View tab, select Slide Master .

Shows slide layout in PowerPoint Slide Master View

In the slide thumbnail pane, right-click the slide master, and then select Copy .

Slide master with layout masters in Slide Master view

In the thumbnail pane, the slide master is represented by the larger slide image with a numeral next to it, and the related layout masters are the smaller items subordinate to it (as illustrated above).

Many presentations contain more than one slide master, so you may have to scroll to find the one that you want.

Paste the slide master into the new presentation

On the View tab, select Switch Windows , and then select the presentation that you want to paste the slide master to.

On the View tab, select Slide Master .

In the thumbnail pane, right-click the slide master, and then, under Paste , do one of the following;

When you're finished, select Close Master View .

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The PowerPoint Blog

Yes, we can copy powerpoint sections.

PowerPoint’s Sections are not new (introduced with PowerPoint 2010), but they are very unutilized. Just this past month, the updates to PowerPoint (for Office 365 subscription version) included the ability to copy sections to another presentation, or different location in the same presentation. While there are more improvements needed to help PowerPoint Sections become a truly easy to use and helpful organization resource, this is a great improvement (and it lets us know the Microsoft Dev Teams are looking at Sections and making progress on improving them!).

As an example, if there are sections in the deck, copying the entire section is easy.

Find the Section name either in Slide Sorter View or the left thumbnail Panel
Click the section, which highlights all the slides in the selected section
CTRL + C to copy the section
Go to other presentation (or other location in same presentation) and CTRL + V to paste in the section name and all of its slides!

Here is my sample presentation with sections. I am going to copy the RED FLOWERS section into a new presentation.

Right-click dialog on a section name does not have copy or paste commands, so must use keyboard shortcuts. But you can right-click the insert location and use the standard PASTE OPTIONS in the right-click dialog.
Drag-and-drop copying does not work (yet)
Currently only able to select one section at a time
If pasting into a presentation that does not have sections added, the pasted in section – and its name – are added to presentation and all slides above go into an automatically created section. But all slides after the insert point are added to the new (pasted in Section)

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Loop a selected part of a Powerpoint presentation

I want to create a stream of slide and then loop some of them in order to have a dynamic background when there are some breaks during the presentation.

Any idea how can I do that?

Thank you very much!

microsoft-powerpoint
presentations

Instead of making it all one big show, put the loop slides into another presentation, then add a link to it from the main presentation. It needn't be visible ... a 99% transparent rectangle with an action setting would do the job, you just need to know where to click something you can't see in order to launch the loop.

When you're done watching the loop, press ESC to close it and you'll be back in the main presentation.

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How to Copy a PowerPoint Design Template to Another Presentation

It's quick and easy to copy over a design template

Brock University

What to Know

In the source presentation, select View > Slide Master . In the Slide pane, right-click the Slide Master and select Copy .
Go to View > Switch Windows and choose the second presentation. Go to View > Slide Master . Right-click the Slide pane and select Paste .
Choose Use Destination Theme (keeps colors, fonts, and effects) or Keep Source Formatting (copies the source's colors, fonts, effects).

This article explains how to copy a PowerPoint design template over to another presentation. Instructions apply to PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, and PowerPoint for Microsoft 365.

How to Copy a Presentation's Design Template

It's often quicker to copy a design template from a presentation than to find it in the list of PowerPoint templates.

Go to View in the presentation that contains the design template you want to copy and select Slide Master .

Right-click the Slide Master in the Slide pane on the left side of the screen and select Copy .

The Slide Master is the large thumbnail image at the top of the Slide pane. Some presentations contain more than one slide master.

Go to View , select Switch Windows , and choose the presentation you want to paste the Slide Master into.

If you don't see the other PowerPoint presentation on this list, it means that the other file isn't open. Open it now and return to this step to select it from the list.

In the second presentation, go to View and select Slide Master to open the Slide Master .

To insert the Slide Master from the other presentation, right-click on the Slide pane to the left, select Paste , and do one of the following:

Choose Use Destination Theme to keep the theme colors, fonts, and effects of the presentation you are pasting to.
Choose Keep Source Formatting to copy the theme colors, fonts, and effects of the template you are copying from.

Select Close Master View .

Changes made to individual slides in the original presentation, such as font styles, do not change the design template of that presentation. Therefore, graphic objects or font changes added to individual slides do not copy over to a new presentation.

To copy PowerPoint slides to another presentation , right-click the thumbnail of the slide you want to copy and choose Copy . Right-click a blank area of the Slides pane where you want to place it and choose one of the pasting options.

To save a copy of a PowerPoint presentation on your computer, go to the File tab and select Download As > Download a Copy . Select Download to continue.

To embed YouTube videos in PowerPoint , select Share > Embed . Select the HTML code and choose Copy . In your PowerPoint slide, select Insert > Video > Insert Video From Website . In the dialog box, right-click the blank area and choose Paste > Insert .

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Byte Bite Bit

How to Copy and Paste PowerPoint Slides: Simple Steps for Efficiency

Copying and pasting slides in PowerPoint can feel like navigating through a minefield, but it’s actually quite simple once you know the steps. 💡 Whether you’re sharing your killer marketing pitch with a colleague or integrating slides from multiple sources, mastering this skill is essential. To copy a slide, simply right-click on the slide thumbnail, select “Copy,” and paste it into your destination presentation. This keeps all your formatting and design intact, so no need to worry about consistency.

I remember when I first struggled with this, feeling like I was reinventing the wheel every time I moved slides between presentations. A nifty trick is to use keyboard shortcuts for speed: Ctrl + C to copy and Ctrl + V to paste. This way, you can focus more on refining your content rather than getting bogged down in the technicalities.

You can even choose between using the original slide format or matching the destination theme, depending on your needs. For those who enjoy a streamlined workflow, dragging the slide thumbnail directly between presentations works wonders. It’s like magic—but better, because it’s real and will save you loads of precious time!

1.1 Choosing the Right Theme and Layout
1.2 Consistency in Design and Formatting
1.3 Using Animations and Transitions Wisely
2.1 Mastering Slide Master for Custom Designs
2.2 Incorporating Multimedia and Interactive Elements
3.1 Copying and Duplicating Slides Effectively
3.2 Reorganizing Slides for Maximum Impact
4 Troubleshooting Common PowerPoint Problems

Creating Impactful PowerPoint Presentations

Crafting a compelling PowerPoint presentation isn’t just about slapping some text onto slides. It’s about combining a well-chosen theme, consistent design, and strategic use of animations and transitions.

Choosing the Right Theme and Layout

The theme and layout of your presentation set the stage for your content. Always start with a theme that aligns with your topic and audience.

When I work on a presentation about marketing strategies, I often choose vibrant and dynamic themes to keep my audience engaged. Layout consistency matters just as much. Keeping a uniform layout across slides helps in maintaining a cohesive look. Use built-in slide layouts to ensure consistency in the placement of titles, content, and images.

Think about it this way: a well-organized layout is like having a map while traveling – it guides both you and your audience seamlessly through your story.

Consistency in Design and Formatting

Consistency in design and formatting is crucial for a polished presentation. Use the same fonts , colors , and styles throughout. Bold the main points, italicize the key terms, and never mix too many types of fonts.

I’ve found that using a maximum of two fonts—one for headings and one for body text—keeps things clean and easy to follow. My go-to pairing is Arial for headings and Times New Roman for body text. Don’t forget the alignment: left-aligned text is generally easier to read than centered text.

Numbers, bullet points, and short paragraphs break down information into digestible chunks. Here’s a quick list to keep in mind:

Use bullet points to list key ideas
Highlight important terms with bold and italics
Limit each slide to one main idea

Using Animations and Transitions Wisely

Animations and transitions can add flair to your presentation, but overusing them can be distracting. I focus on subtle, purposeful animations like “Fade” or “Appear” for introducing bullet points.

For transitions between slides, I prefer a simple, uniform transition throughout. “Fade” and “Push” are my favorites because they’re smooth and professional. Animations should enhance the message, not overshadow it. If you are presenting market data, use animations to highlight trends as you discuss them.

Below is a little comparison table for quick reference:


	Engages Audience	Can be Distracting if Overused
	Smooth Flow	Should be Consistent

Always keep it professional and clean; that’s the key to effective PowerPoint presentations.

Advanced PowerPoint Techniques

Elevating your PowerPoint presentations involves mastering custom design with Slide Master and integrating multimedia elements to enrich interactivity and engagement.

Mastering Slide Master for Custom Designs

Using Slide Master in PowerPoint is like having a magic wand for your design. It allows you to create custom templates that can be applied across your entire presentation. With PowerPoint for Microsoft 365 , I can easily access Slide Master by going to the View tab.

In Slide Master, I can customize fonts, colors, effects, and even layouts. It’s a one-stop shop for creating a consistent look and feel. For example, I can set custom bullet points and unique background images that match my brand identity. The best part? Any changes I make in Slide Master automatically update all the corresponding slides, saving me heaps of time.

Additionally, Slide Master lets me insert placeholders for text, images, and even multimedia content. This ensures that all my slides maintain a uniform layout, making my presentations look polished and professional. Talk about efficiency!

Incorporating Multimedia and Interactive Elements

Bringing multimedia into PowerPoint adds a dynamic flair to my presentations. Images, videos, and sound clips can transform a bland slide into an engaging experience. For example, I use high-quality images from PowerPoint templates or my personal collection by dragging and dropping them onto my slides.

Interactive elements, such as hyperlinks and action buttons, create a more engaging environment. These features can direct the audience to additional resources or different sections of my presentation seamlessly. Embedding videos directly from sources like YouTube or my local files adds a real-time feel to my slides.

Another cool trick is to use the Animation Painter to copy animations across slides. This ensures a cohesive animated flow, making every transition smooth and captivating. For anyone looking to take their presentations up a notch, multimedia and interactive elements are definitely the way to go.

Efficient Slide Management

Managing PowerPoint slides efficiently can enhance your presentation’s effectiveness and save you valuable time. Below are some techniques to help you copy and organize slides seamlessly.

Copying and Duplicating Slides Effectively

Copying and duplicating slides is a key part of creating a cohesive presentation. In Normal View, I click on a slide in the thumbnail pane on the left. Right-clicking provides a Copy option. Alternatively, Ctrl+C works wonders.

To duplicate, I find it efficient to right-click the slide thumbnail and select Duplicate Slide . This method quickly creates an exact copy without needing to paste. These basic yet crucial steps ensure slides are efficiently managed.

Using shortcuts increases productivity. For instance, once a slide is copied, Ctrl+V pastes it into the desired location.

The Slide Sorter View lets me copy multiple slides by selecting them while holding Shift and then copying the entire group.

Reorganizing Slides for Maximum Impact

Positioning your slides correctly ensures your message is clear. In Slide Sorter View , I can easily drag and drop slides to rearrange them. This view offers a broader perspective on the slide sequence.

Using slide thumbnails, I reposition slides in Normal View. It’s as simple as clicking and dragging slides to the correct spot. Leveraging both views enhances my control over the presentation flow.

For larger presentations, utilizing sections can be a game-changer. Grouping relevant slides into sections keeps things organized and makes large presentations manageable. I rename sections for better clarity.

Copying sections, in the same way as individual slides, ensures no data is lost, keeping the presentation cohesive. This method keeps the process streamlined.

Troubleshooting Common PowerPoint Problems

I’ve had my fair share of frustrations with PowerPoint, so let’s dive into some common issues and how to troubleshoot them.

Paste Special Not Working

Sometimes, the Paste Special function refuses to cooperate. If you can’t paste a slide or an element in a specific format, try copying the content again. Right-click and look for different paste options. Sometimes, the problem is simply that PowerPoint didn’t copy it properly the first time.

Tip: If you’re using keyboard shortcuts, ensure you’re pressing the right keys. Ctrl+C for copy and Ctrl+V for paste work like a charm most of the time.

Broken Links to External Files

Ever clicked on a link in your presentation only to find it’s broken? To fix this, check if the file path or URL has changed. You might need to update the links manually.

Corrupted Local Credentials

This one’s tricky. If you can’t copy or paste due to account issues, sign out of your Microsoft account, close all Office apps, and log back in. This has solved many of my seemingly inexplicable problems.

Copy-Pasting Across Presentations

If you’re moving slides between presentations, use the following steps:

Open both presentations.
In the origin presentation, select the slides you want to copy.
Right-click -> Copy.
Go to the destination presentation, position where desired, and right-click -> Paste.

Gremlins in Command+V on Mac

Working on a Mac and Command+V not working? Make sure your Office is up-to-date. Office 2011 is quite old and might have compatibility issues.

Issue	Cause	Solution
	Corrupted Credentials	Sign Out and Log Back In
	Moved or Deleted Files	Update Links
	Copy Error	Try Different Paste Option

Always save your work frequently. Even the best troubleshooting tips can’t help if you forget to hit save and lose hours of effort.

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3 Easy Shortcuts to Copy Formatting in PowerPoint

Copy Formatting in PowerPoint using Buttons or Keyboard Shortcuts

by Avantix Learning Team | Updated March 12, 2021

Applies to: Microsoft ® PowerPoint ® 2010, 2013, 2016, 2019 and 365 (Windows)

In Microsoft PowerPoint, you can copy shape, picture or text formatting quickly and easily using buttons or keyboard shortcuts.

Recommended article: How to Group and Ungroup in PowerPoint (with Shortcuts)

Do you want to learn more about PowerPoint? Check out our virtual classroom or live classroom PowerPoint courses >

1. Copy formatting using the Format Painter

The Format Painter is a great tool for copying formatting. It appears on the Home tab in the Ribbon in the Clipboard group:

Format Painter in the Ribbon in Microsoft PowerPoint to copy formatting.

To copy formatting using the Format Painter:

Format a shape, image or text.
Insert another shape, image or text.
Select the first shape, image or text and click Format Painter on the Home tab in the Ribbon in the Clipboard group.
Click the second shape, image or text to copy the formatting. You may need to drag over text.

If you double-click the Format Painter, it will remain selected and you can copy formatting to multiple shapes, images or pieces of text. Click the Format Painter or press Escape when you're finished copying formatting to turn it off.

2. Copy formatting using Pick Up and Apply Style buttons

There are two style buttons that you can add to the Quick Access Toolbar that can be used for copying formatting. They are Pick Up Style and Apply Style.

These Style buttons are similar to the Format Painter but have a few advantages:

The style that you pick up remains available even after you perform other tasks.
These tools may be easier to use when you want to copy formatting to a different slide.
Apply Style may be easier to use for text.

To add the Pick Up Style and Apply Style buttons to the Quick Access Toolbar (which is above the Ribbon by default):

Click the arrow to the right of the Quick Access Toolbar. A drop-down menu appears.
Choose More Commands. A dialog box appears. Note that the Quick Access Toolbar is selected on the left.
From the drop-down menu under Choose commands from, select All Commands.
Click the button(s) you want to add.
Click Add for each button you want to add. In this case, add Pick Up Style and Apply Style.
Click Close.

Below is the Options dialog box where you can add buttons to the Quick Access Toolbar:

Options dialog box in Microsoft PowerPoint to add buttons to the Quick Access Toolbar.

The Pick-Up Style and Apply Style buttons appear as eyedroppers after they have been added to the Quick Access Toolbar:

To copy formatting using the Style buttons:

Select the first shape, image or text and click Pick Up Object Style in the Quick Access Toolbar.
Click the second shape, image or text. You may need to drag over text.
Click Apply Object Style in the Quick Access Toolbar.
Continue using Apply Object Style with other shapes, images or text.

3. Copy formatting using keyboard shortcuts

You can also copy and paste formatting using keyboard shortcuts:

Select the first shape, image or text and press Ctrl + Shift + C.
Press Ctrl + Shift + V.
Continue pasting formatting to other shapes, images or text by pressing Ctrl + Shift + V.

Technically, you are using Pick Up Style and Apply Style when you use these keyboard shortcuts.

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How to Insert or Type E with an Accent Mark in PowerPoint (È, É, Ê, Ë, è, é, ê, or ë)

You can insert or type e with an accent mark in PowerPoint using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter e can be inserted with an accent in both upper or lower case in text boxes or placeholders on slides, the slide master or layouts. The following are common accents in upper or lower case – È, É, Ê, Ë, è, é, ê, or ë.

How to Fade a Picture or Part of a Picture in PowerPoint (Using a Gradient)

You can fade a picture in PowerPoint by drawing a rectangle shape on top of the picture and then filling the rectangle with a gradient from opaque to transparent. This technique is often used to fade an image into the background of a slide. Since the rectangle is placed on top of the image and then text may be placed on top of the rectangle, you may need to reorder the objects.

How to Lock an Image, Shape or Other Object in PowerPoint

You can now lock an image, shape or other object in PowerPoint. Objects can be locked in Normal View or Slide Master View. Only PowerPoint 365 users can lock objects to prevent moving and resizing. This is helpful if you want to select and move other objects on the slide or prevent others from moving or resizing an object. You can lock items using the context menu or the Selection Pane.

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How to copy or duplicate a PowerPoint slide and put it anywhere in your slideshow

You can copy a slide in the PowerPoint app or online version, and then paste it somewhere else in the slideshow.
To copy a PowerPoint slide, you just need to right-click it, or open the "Home" menu.
You can also use PowerPoint's "Duplicate" function, which will create a copy of a slide automatically, without having to paste anything.
Visit Business Insider's Tech Reference library for more stories .

Copying a slide in PowerPoint takes only a few clicks, whether you choose to do so in a web browser or in the app.

Additionally, you can also choose to directly duplicate a slide, which eliminates the need to click again to paste. The "Duplicate" option will create a copy of the slide, right behind its original.

Here's how to do copy or duplicate in either version of PowerPoint on your Mac or PC.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to copy a slide in powerpoint 's online app.

1. Open Office365 in any internet browser, and log into your account.

2. Open a PowerPoint presentation by selecting one from the "Recent" list or other tabs. You can also click "Start new" below the plus sign icon, followed by "Presentation." Additonally, you can click "PowerPoint" from the options at the top.

3. Once your presentation is open, you can right-click on any slide in the left sidebar, and then select "Copy." You can select multiple slides at once by holding Copy or Command on your keyboard as you click.

4. Right-click again in a different spot on the sidebar and click "Paste" to paste the slide you copied. Pasting in the gray space at the bottom will copy the slide to the end of your slideshow. If you right-click and click "Paste" in the space in between two slides, you can insert the copied slide there instead,

5. You can also select "Duplicate Slide" instead of "Copy." This eliminates the need to right-click again to paste, as it automatically creates a copy of the slide or slides selected. Slides will immediately appear in order, directly behind their originals.

You can also select slides, and then find the Copy, Paste, and Duplicate options by clicking the clipboard icon at the top of the screen. If you don't see it, make sure you're in the "Home" tab.

How to copy a slide in the PowerPoint desktop app

1. Open a PowerPoint presentation on your Mac or PC.

2. Right-click on a slide in the left sidebar to copy it. You can also press Command + C or Ctrl + C on your keyboard. If you hold down Command or Ctrl, you can click multiple slides to select them all at once.

3. Right-click in the space between slides or the blank area at the end of a presentation to paste. You can also use Command + V or Ctrl + V.

4. When you right-click on the original slide to be copied, you can also choose the "Duplicate Slide" option instead. The keyboard shortcut for this is Shift + Command + D, or Shift + Ctrl + D. This eliminates the need to right-click again to paste, and instead immediately creates a copy directly behind the selected slide.

5. You can also access any of these options on the far left side of the "Home" tab. Click the page icon to copy the selected slide, or click the small arrow next to it to choose between "Copy" or "Duplicate." The "Paste" clipboard icon appears next to these options.

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Main content

How do I copy a picture out of a PowerPoint presentation?

A friend has sent me a beautiful collection of slides from Switzerland which I can only open using PowerPoint Viewer. I would like to use one of these pictures on my desktop in the center with all the usual icons around it on a black background. However, PowerPoint does not let me send one of the pictures by e-mail to myself in order to reduce it and then use it on the desktop. I checked everything I could to find a solution without success. Would you have any idea on how to do this ?

The easiest approach is to open the files in either PowerPoint or OpenOffice’s “Impress”, which is both free and compatible with PowerPoint (download as part of OpenOffice ).

You’ve just taken a screenshot . You’ve just taken a picture, a copy, of your computer screen and placed it into the clipboard.

But with today’s larger screens, and depending on what your intended use it – like, say, a desktop background – this limitation is often acceptable.

16 comments on “How do I copy a picture out of a PowerPoint presentation?”

In the “Save As” menu, you can also change the file type to a variety of image formats, including .jpg, .gif, and .tif among others. You can also choose to export either the current slide or the entire presentation, which comes in handy if there’s more than 1 or 2 you want to save.

Since this article mentions the use of the Print Screen key to capture the screen, most people don’t realise that when you press print screen NOTHING APPEARS TO HAPPEN. Very often people say “I pressed print screen and nothing happened”. When you press print screen, something did happen, the screen display was “copied” ready to be pasted somewhere else, but there is no visible indicator that this happen. It is absolutely correct that nothing appears to happen when the print screen key is pressed. The procedure still works.

One thing that Leo didn’t mention is that .pps files and .ppt files are identical except for the extension name. When people send me power point files they usually send .pps files which when opened open in slide show mode. By changing the extension from .pps to .ppt opening the file (usually by double clicking) opens the file in Power Point or Impress edit mode and you can save, change or add pictures to the file.

It’s great.

Ah, Leo…I have two H-P keyboards, one desktop, one laptop, but neither has a “PrntScrn” key. What am I to do? Have I overlooked some alternate somewhere? May I send the screenshot to Picasa? …thanks in advance..

My guess is if you don’t see “PrtSc” on any of your keys…it COULD be the “Sys Req” button.(Mine say both on them). I wonder if this key and function are available and utilized similarly in Unix or linux…any comments?

Leo…I found the “prt sc” in the smallest possible font as a sub-title to the “home” key in the upper right group with the numbers keys. I post this as irritation #952,000 on the subject of keyboard design. I sympathize with all like me who follow suggested advice literally, and then don’t find what one is supposedly searching for. I guess we lack imagination, but I think that that is the keyboard designers’ problem, and not ours. (….cheers, as usual to you personally…)

…Thank you, “snail”…as it happens I have also a “sys rq” in a miniscule font size as a subtitle on a key marked “end”. I’ll play with both of these and see what happens. I won’t take up space again on this subject, please accept a “thank you” plus a big ;-) from me. Off now to see my optometrist.

I have used the PrtScr method for a long time. Another handy trick is to use ALT+PrtScr to copy just the active window to the clipboard. I use it for creating instruction manuals and tutorials for my own software all the time.

There is no difference between PPS and PPT files other than their file extension. Rename the PPS file with a PPT extension and it will open for editing in PowerPoint (or Impress). You can then right-click any photo and save it to disc.

If you need a high resolution image of a small part of your screen, FastStone Capture ( http://www.portablefreeware.com/?id=775 ) is an excellent utility. It’s also well worth paying for the latest version ( http://www.faststone.org/FSCaptureDetail.htm ) that will also capture Screen activity and sound.

An addition to Mark’s and Al’s comments: If you have PowerPoint installed, you don’t need to change the extension from PPS to PPT. Just open PowerPoint, drag the PPS file into it and you’ll have the file in edit mode. Maybe this works with OpenOffice’s Impress too.

Another way to retrieve multimedia files from a PP file is to open it with PowerPoint and save it as a Web page (not single file). This will create an HTML file itself plus a folder with all its content related files, such as images, sounds, etc. Then one can keep or ditch the ones they want, then delete all the rest.

Leo, thanks for the simple “recipe” for capturing the pictures out of Powerpoint presentations. The extra challenge I presented myself was realizing where to click on my original slide to capture the portion of it I wanted to save. Though the slide looked like a single “page”, the moment I clicked on the slide the various elements became evident. After playing with the slide for a moment I was able to capture just exactly what I wanted. Excellent guidance!

How can I make a disc of an email of a very long Christmas card I received in power point, it has video and sound,I’ve tried everything I can think of. When I open it up it starts right away to play. I’ve tried to click right but no luck when it is playing. Any help would be helpful. Thank you Mary

It should be pointed out that photographs are copyrighted works of art, and other aspects of Powerpoint presentations may be copyrighted as well. Copying them is illegal without permission of the photographer / author, unless the use falls within the “fair use” guidelines of copyright law. Just because you can do it doesn’t mean you should.

How to Copy and Paste in PowerPoint? [With Shortcuts & Tips!]

By: Author Shrot Katewa

Using Copy and Paste in PowerPoint is really one of the basic features. That said, it is also one of the most powerful and commonly used options in PowerPoint. So, how exactly does copy and paste work in PowerPoint?

Select the text or an object that you want to copy by clicking on it. Then, press Ctrl+C on your keyboard (Cmd+C on Mac) or right-click and select “Copy”. Go to the destination slide and press Ctrl+V (Cmd+V on Mac) or right-click and select “Paste” to paste the text or the object that you had copied.

As easy as the answer may seem, the copy and paste command can actually be used for more than just duplicating a line of text or creating another shape.

So, in this article, we will learn how to use the copy and paste command in PowerPoint for more than just a few basic things! Plus, you will get to know how to disable copy and paste for your audience. Additionally, I will also help you understand how to use copy and paste function correctly when working with images and charts!

That and much more! So, let’s get started!

[A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable. Check out their pricing here ]

1. How to Copy and Paste in PowerPoint?

In general, copying and pasting in PowerPoint is very straight forward. Here is how you do it in 6 simple steps:

Step-1: Select the object or text you want to copy

At first, you have to select the object or text you want to copy by clicking on the ‘ Left ’ mouse button and dragging the cursor over it.

Step-2: Click on the ‘Right’ mouse button on the selected object to open the drop-down menu

After you have selected the object that you want to copy, hit the ‘ Right ’ mouse button. A drop-down menu will appear with several options.

Step-3: Press the ‘Copy’ option

In the drop-down menu, select the ‘ Copy ’ option. This will make a copy of the object and temporarily save it in the ‘ Clipboard ’ menu ready to be pasted in your preferred location.

Step-4: Click on the ‘Right’ mouse button on the slide you want to paste your object or text.

After you have copied the object, go to the slide where you want to paste the object, ‘ Right click ’ on your mouse anywhere in the slide to access the drop-down menu.

Step-5: Click on the ‘Use Destination Theme’ option.

Finally, after you have ‘ Right clicked ’ on the slide where you want to paste your object, select the ‘ Use Destination Theme’ option located under ‘ Paste Options ’ with an icon of a clipboard with a lower case ‘a’ on it. You can do the same for copied texts as well.

1a. How to Copy and Paste in PowerPoint on Mac?

Copy and pasting in PowerPoint on Mac is almost the same as it is on Windows . Follow these simple steps to copy and paste objects on your Mac computer:

Step-1: Select the object and click on the ‘Right’ mouse button

At first, go to the slide where the object or text you want to copy is located. Select it by clicking on the ‘ Left ’ mouse button. Then, press the ‘ Right ’ mouse button. This will give you access to a drop-down menu.

Step-2: Click on the ‘Copy’ button

Now click on the ‘ Copy ’ option from the drop-down menu. Similar to Windows operating systems, this will make a copy of the object and temporarily save it on the ‘ Clipboard ’ of your PowerPoint presentation.

Step-3: Go to the destination slide, and right-click on the slide

After you have copied the object, go to the destination slide where you want to paste the object and hit the ‘ Right ’ mouse button. This will again give you access to the drop-down menu.

Step-4: Click on “Paste” option

Finally, click on the ‘ Paste ’ option that is located on the menu. This will paste the copied object or text onto the destination slide.

1b. Keyboard Shortcuts for Copy and Paste in PowerPoint (For PC & Mac)

Microsoft PowerPoint has keyboard shortcuts to bypass the drop-down menu that makes the process much more efficient. To use your keyboard to copy and paste objects in your PowerPoint presentation, use the following keyboard shortcuts –

To copy – Press Ctrl+C
To paste – Press Ctrl+V
To copy – Press Cmd+C
To paste – Press Cmd+V

2. How to Copy and Paste a PowerPoint Slide?

While making your PowerPoint presentation, you might often need to copy an entire slide from one destination to another. The process is explained in 3 easy steps below:

Step-1: ‘Right Click’ using your mouse on the Slide you want to copy.

To begin, you have to move your cursor to the slide that you want to copy and click on the ‘ Right ’ mouse button to open the drop-down menu.

Step-2: Select ‘Copy’ option or press ‘Ctrl + C’

From the drop-down menu, Select the ‘ Copy ’ option. This will make a copy of the slide to your clipboard. Alternatively, you can skip ‘ Step-1 ’ by just selecting the slide and pressing ‘ Ctrl + C ’

Step-3: Right-click between the two slides and Paste the Copied Slide

Finally, position your cursor on the slide bar where you want to paste the copied slide. Hit the ‘ Right ’ mouse button and select the ‘ Use Destination Format ’ option under ‘ Paste Options ’. Alternatively, you can also use the keyboard shortcuts ‘ Ctrl + V ’ to get the job done.

This will immediately paste your slide to your preferred position in the PowerPoint presentation.

2a. How to Copy and Paste a PowerPoint Slide in Another Presentation?

Copy and pasting a PowerPoint slide from another presentation is almost identical to copy and pasting a slide from the same presentation. The whole process is described below:

Step-1: Copy the Original Slide

At first, go to the PowerPoint presentation that has the slide that you want to copy into your presentation and then copy the slide.

Step-2: Paste the Slide in the Destination presentation

Now simply paste the slide you have copied from the other slide by positioning your cursor on the slide bar and clicking on the ‘ Right ’ mouse button and selecting ‘Use Destination Themes’ under the ‘Paste Options.’

This will paste the slide you have copied to your preferred location while matching the theme used in your PowerPoint presentation.

2b. How to Copy and Paste a PowerPoint Slide without Losing Formatting?

PowerPoint also has the option to paste slides from other presentations while maintaining the original format of the slide. Below is a step-by-step guide on how to do that.

Step-1: Copy the slide you want to paste from the source presentation

Go to the presentation that has your preferred slide and copy it by hitting the ‘ Right ’ mouse button and then selecting the ‘ Copy ’ option from the drop-down menu.

Step-2: Go back to your PowerPoint presentation and click on the ‘Right’ mouse button in your preferred location.

In the next step, you have to go back to your PowerPoint presentation and click on the ‘ Right ’ mouse button on the position where you want to paste the slide that you copied. This will open the drop-down menu.

Step-3: Click the ‘Keep Source Format’ option under ‘Paste Options’

After you have accessed the drop-down menu, instead of clicking on the ‘ Use Destination Format ’ option, click on the ‘ Keep Source Format ’ option, the icon looks like a paintbrush on a clipboard as shown in the screenshot.

After selecting the ‘ Keep Source Format ’ option, the slide had copied will be pasted on your PowerPoint presentation, but it will match the format of the presentation it was originally in.

3. How to Copy and Paste Text in PowerPoint?

Copy and pasting text in your PowerPoint presentation is an easy 2 step process. They are explained below:

Step-1: Select the text that you want to copy in your PowerPoint presentation

At first you have to copy the text that you want to paste in your PowerPoint presentation. Simply select the text, press the ‘ Right ’ mouse button and click on the ‘ Copy ’ option from the drop-down menu.

Step-2: Go to the slide in your PowerPoint presentation and paste the copied text

Once you have copied the text you want to paste on your presentation, go to the slide where you want to paste the text, press the ‘ Right ’ mouse button and click on the ‘ Use Destination Format ’ option.

Check out our article on How to Format Text in PowerPoint to edit the text the correct way in PowerPoint and save some time!

4. How to Copy and Paste Pictures in PowerPoint?

The process of copying and pasting pictures in PowerPoint is almost the same as copying and pasting texts in PowerPoint. Simply copy your preferred picture and paste it in your PowerPoint presentation.

It is important to note that you can also copy and paste an image from a folder into your PowerPoint presentation. You can also do it using the keyboard shortcuts ‘Ctrl + C’ to copy and ‘Ctrl + V’ to paste.

“Unable to Paste Image” Error in PowerPoint

In some cases, users are unable to paste pictures in their PowerPoint presentation if the image is copied from a folder. In such a case, you will have to insert the image into your PowerPoint slide, instead of pasting it. The process is described step-by-step below.

Step-1: Click on the “Insert” tab to add an Picture

At first, you have to go to the slide where you want to insert the image and then go to the ‘ Insert ’ ribbon located in the upper left area of your PowerPoint window. Now click on the ‘ Pictures ’ option.

Step-2: Select the ‘This Device…’ option

After clicking on the ‘ Pictures ’ option, select ‘ This Device… ’ from the drop-down menu.

Step-3: Select the image click ‘Insert’

A pop-up window will appear, where you have to select the image, you want to add to your presentation. After selecting the image, click on the ‘ Insert ’ button at the bottom right corner of the pop-up window to successfully insert it to your presentation.

The image will be added to the slide in your PowerPoint presentation. Now all you have to do is resize it and place it in your preferred position.

5. How to Disable Copy and Paste in PowerPoint?

Although you cannot completely turn off the copy and paste option from your PowerPoint presentation file, you can, however, restrict the PowerPoint file to ‘ View Only ’ for permitted users.

This way only permitted users will be able to view the presentation file and they will not be able to edit or copy anything from it. A step-by-step guide to the whole process is given below.

Step-1: Go to the ‘Info’ section in the ‘File’ tab.

To restrict your PowerPoint presentation, at first you have to go to the ‘ Info ’ section which is located in the ‘ File ’ tab.

Step-2: Restrict the Access of the PowerPoint Presentation

Now you have to go the ‘ Restrict Action ’ option under ‘ Protect Presentation ’ and select the ‘ Restricted Action ’ option.

Step-3: Tick the box that says, ‘Restrict permission to this presentation’

After you press the ‘ Restricted Action ’ option, a pop-up window will appear. Tick the box that says ‘ Restrict permission to this presentation ’ on the pop-up window to enable the restriction on your presentation. This will allow you to limit the viewership and use of your PowerPoint presentation file to selected users only.

Step-4: Add the email addresses of the users and press ‘Ok’

Add the email addresses of the users you want to show the presentation to in the first box that says ‘ Read… ’ and press the ‘ Ok ’ button at the bottom right corner of the pop-up window.

Now email the presentation to the users with access to your presentation. This way, only the users you added to the box will be able to see the presentation, without being able to edit or copy anything on it.

6. Troubleshooting Copy and Paste Issues in PowerPoint

There may be more than a few reasons why you cannot copy and paste in you PowerPoint presentation. In this section I will be discussing some of the reasons why that maybe and how to fix them.

6a. PowerPoint Won’t Copy and Paste? Here’s Why!

Although this is quite a rare occurrence, however, this can happen from time to time. Here’s what you can do to troubleshoot this problem –

Restart Microsoft Office – Sometimes, the problem gets solved by simply restarting the PowerPoint or even Microsoft Office application. If it gets solved, then great! Else, move on to the next step.
Restart your Computer – Restarting your computer will most definitely fix the problem. Perhaps your computer had an update or even the Microsoft Office application received an update and needed to restart. However, if the problem is still not fixed, then you need to check to see if any of the other common reasons have caused an issue! (mentioned below)

The 3 most common reasons why you might be having trouble copying and pasting in your PowerPoint Presentation are:

1. The latest update in you Microsoft Office may have a bug that needs fixing

2. The Microsoft Office installed in your computer maybe broken and needs to be repaired

3. One of the installed add-ins in your Microsoft PowerPoint might be causing this problem.

If you have managed to fix the above 3 errors, it is highly unlikely that you will have a copy and paste issue. If the issue still exists, you would be better off to check if this is a system-wide issue or just an issue in PowerPoint. Based on this, 2 scenario’s can emerge –

Copy and paste issue is still seen only in PowerPoint – then, reach out to a customer support executive from Microsoft.
You are unable to copy and paste anywhere on your computer – perhaps check to see if the “Control” key on your keyboard is functioning fine. Other than that, there isn’t any other solution apart from resetting your computer to factory default or replacing your computer altogether.

6b. Excel Chart Won’t Paste into PowerPoint!

Sometimes, the paste function just doesn’t work when trying to paste a chart from Excel to PowerPoint. This can be really annoying especially when you are in a hurry.

Below, I’ve shared 3 methods to fix the issue of an excel chart not pasting into your PowerPoint –

Method 1 – Using “Paste Special” Option

One of the solutions to not being able to paste your Excel Chart is to use the “ Paste Special ” option. Here is a step-by-step explanation of the process.

Step-1: Copy the chart from your Excel Workbook

At first you have to copy the Chart by “ Right clicking ” on it and selecting the “ Copy ” option.

Step-2: Click on the arrow under the “Paste” option

After that, you have to go back to the slide you want to paste the chart. Click on the arrow under the “ Paste ” option in the “ Clipboard ” section of your “Home” tab . This will open a drop-down menu.

Step-3: Click on the “Paste Special” option

After opening the drop-down menu, click on the “ Paste Special ” option. This will open a pop-up window.

Step-4: Select “Microsoft Office Graphic Object” and press “Ok”

Once you have opened the “ Paste Special ” option, select “ Microsoft Office Graphic Object ” to past the chart in your PowerPoint presentation and then click on the “ Ok ” button.

Method 2 – Paste the Chart as an Image

Another solution to not being able to paste Excel Charts in your PowerPoint presentation can be to paste the chart as an image. That way, the chart will be saved to your presentation as an image instead of a chart.

The drawback to this method is that the edits that you make to your data in excel won’t automatically reflect in the chart in PowerPoint. That said, it is a temporary quick fix. If you don’t intend to update the source data for the chart, then this method will work just fine!

The process is described below.

Step-1: Save the chart as a picture from the Excel Workbook

Go to the Excel Workbook with the chart that you want to add to your presentation, “ Right click ” on it and select the “ Save as Picture… ” option.

Step-2: Press “Save” on the pop-up window.

Once you have selected the “ Save as Picture… ” option, a pop-up window will appear on your screen. Save the image of the chart by clicking on the “ Save ” button at the bottom right corner of the pop-up window.

Step-3: Select the “This Device…” option

The next step is to select the “ This Device… ” option, under the “ Pictures ” drop-down menu which you can find in the “ Insert ” ribbon

Step-4: Select the chart and press “Insert”

Finally, all you have to do is select the image of the chart and press the “ Insert ” button at the bottom right of the pop-up window.

Method 3 – Recreate the Chart in PowerPoint

If all else fails, you can still copy all the chart data from the Excel Workbook and create a new chart in your PowerPoint slide using those data. You can recreate an identical chart on your PowerPoint.

However, this may method may take time to recreate the chart exactly depending on how many customizations were done to the chart in Excel. Nevertheless, it is also an option that will work for you.

How to Copy Multiple Slides in PowerPoint

A computer screen with multiple slides of a powerpoint presentation being copied

PowerPoint is a popular tool for creating presentations that can be used in a variety of settings, from the classroom to the boardroom. One common task that PowerPoint users often need to perform is copying slides. While copying a single slide in PowerPoint is straightforward, copying multiple slides can be a bit more complicated. In this article, we will explore the different methods for copying multiple slides in PowerPoint and share tips and tricks to make the process more efficient and productive.

Table of Contents

Understanding the Need for Copying Multiple Slides in PowerPoint

Copying multiple slides in PowerPoint can save you a significant amount of time and effort. This is particularly true when you are creating presentations with a large number of slides, or when you are reusing slides from past presentations. Instead of manually copying each slide one by one, you can select multiple slides and copy them all at once. This can also ensure consistency in presentation design, as it allows you to use the same formatting and layout across multiple slides.

Another benefit of copying multiple slides in PowerPoint is that it allows you to easily make changes to a group of slides at once. For example, if you need to update a logo or change a font style, you can make the change on one slide and then copy and paste it onto all the other slides that need to be updated. This can save you a lot of time and ensure that your presentation looks polished and professional.

Additionally, copying multiple slides can be helpful when collaborating with others on a presentation. If you need to share a group of slides with a colleague or team member, you can simply copy and paste them into a new presentation or email. This can make it easier to work together on a presentation and ensure that everyone has access to the same information and design elements.

The Traditional Way to Copy a Single Slide in PowerPoint

Before we delve into the different ways to copy multiple slides in PowerPoint, let’s first review the traditional method for copying a single slide. To copy a single slide in PowerPoint, simply select the slide from the “Slides” pane on the left side of the screen and click “Copy” from the “Clipboard” group in the “Home” tab. You can then paste the slide wherever you’d like within the presentation by clicking “Paste” from the same group.

It’s important to note that when you copy a slide using this method, any animations or transitions on the slide will also be copied over. If you want to copy just the content of the slide without any animations or transitions, you can right-click on the slide in the “Slides” pane and select “Duplicate Slide” instead. This will create an exact copy of the slide, but without any animations or transitions.

Another useful feature when copying a single slide is the ability to copy the slide layout. To do this, right-click on the slide in the “Slides” pane and select “Copy Layout”. You can then paste this layout onto another slide by right-clicking on the slide and selecting “Paste Layout”. This can save you time when creating multiple slides with the same layout.

What is the Benefit of Copying Multiple Slides at Once?

If you need to copy several slides at once, the traditional method we just described will quickly become tedious and inefficient. By copying multiple slides at once, you can save time and effort, and ensure consistency in your presentation design.

Additionally, copying multiple slides at once allows you to easily duplicate a section of your presentation that you may want to reuse in a different part of your presentation. This can be especially helpful if you have a recurring theme or message that you want to emphasize throughout your presentation. By copying multiple slides at once, you can quickly and easily create a cohesive and consistent presentation that effectively communicates your message to your audience.

The Importance of Consistency in Presentation Design

Consistency in presentation design is essential as it can help to establish credibility and professionalism. Your audience may be more likely to take you seriously if your presentation appears polished and uniform throughout. Copying multiple slides at once can help you to maintain consistency in your presentation design, particularly if you are reusing slides from past presentations.

Another benefit of consistency in presentation design is that it can improve audience retention and understanding. When your presentation follows a consistent format, your audience can better anticipate what information is coming next and how it relates to the overall message. This can help them to better retain the information and understand the key takeaways from your presentation. Additionally, a consistent design can help to reduce distractions and keep your audience focused on the content of your presentation.

An Overview of the Different Methods to Copy Multiple Slides in PowerPoint

Now that we’ve established why copying multiple slides at once is beneficial, let’s discuss the different methods you can use to accomplish this task. There are two primary ways to copy multiple slides in PowerPoint: selecting them all at once, or using a shortcut key.

How to Select Multiple Slides in PowerPoint for Copying

To select multiple slides in PowerPoint, simply click and drag your mouse over the slides you wish to copy. You can also hold down the “Ctrl” key on your keyboard and click on each slide you wish to select individually. Once you have selected all the slides you wish to copy, click “Copy” from the “Clipboard” group in the “Home” tab.

It is important to note that when you copy multiple slides in PowerPoint, they will be copied as a group and pasted in the same order as they were selected. If you need to rearrange the order of the copied slides, you can do so by clicking and dragging them in the slide sorter view. Additionally, if you want to copy the slides to a different presentation, you can open the destination presentation and paste the copied slides using the “Paste” option in the “Clipboard” group.

The Shortcut Method to Copy Multiple Slides in PowerPoint

If you prefer to use shortcut keys, you can copy multiple slides in PowerPoint by holding down the “Shift” key on your keyboard and clicking on the first and last slides in the series you wish to copy. This will select all the slides in between the two you clicked. Once you have selected the slides, simply click “Copy” from the “Clipboard” group in the “Home” tab.

Another way to copy multiple slides in PowerPoint is by using the “Slide Sorter” view. To do this, click on the “View” tab and select “Slide Sorter”. Then, click and drag your mouse to select the slides you want to copy. Once you have selected the slides, right-click and select “Copy” or use the shortcut key “Ctrl+C”.

It’s important to note that when you copy multiple slides in PowerPoint, any animations or transitions on the original slides will also be copied to the new slides. If you want to remove these effects, you will need to do so manually on the copied slides.

The Step-by-Step Process to Copy Multiple Slides in PowerPoint

To copy multiple slides in PowerPoint, follow these steps:

Select the slides you wish to copy by using either the click-and-drag or shortcut method described above.
Click “Copy” from the “Clipboard” group in the “Home” tab.
Place your cursor where you would like the copied slides to appear in the presentation.
Click “Paste” from the “Clipboard” group in the “Home” tab.

Copying multiple slides in PowerPoint can save you a lot of time when creating presentations. However, it’s important to note that any changes made to the original slides will also be reflected in the copied slides. If you want to make changes to the copied slides without affecting the original slides, you will need to use the “Duplicate Slide” function instead.

Additionally, if you want to copy slides from one presentation to another, you can use the “Reuse Slides” function. This allows you to browse through other presentations and select the slides you want to copy. The copied slides will then be inserted into your current presentation, and any changes made to the original slides will not affect the copied slides in your new presentation.

How to Move Copied Slides within a Presentation

If you need to move the copied slides within your presentation, simply click and drag the selected slides to the desired location in the “Slides” pane, or use the “Cut” and “Paste” commands from the “Clipboard” group in the “Home” tab.

It is important to note that when you move a copied slide to a new location, any links or animations associated with that slide may need to be adjusted to ensure they still function properly. Additionally, if you have added any speaker notes to the copied slides, you will need to review and update them as necessary.

If you find that you need to move multiple copied slides at once, you can do so by holding down the “Ctrl” key on your keyboard and clicking on each slide you wish to move. Once you have selected all of the desired slides, you can then click and drag them to the new location or use the “Cut” and “Paste” commands as previously mentioned.

Tips and Tricks for Efficiently Copying Multiple Slides in PowerPoint

Here are some tips and tricks to help make copying multiple slides in PowerPoint a more efficient process:

Use the shortcut method for selecting slides to save time and effort.
Consider creating a template for your presentation with the most commonly used slides to minimize the need for copying multiple slides.
Use the “Duplicate Slide” command from the “Slides” pane to quickly create a copy of a single slide.

Common Issues with Copying Multiple Slides and How to Fix Them

Some common issues you may encounter when copying multiple slides in PowerPoint include formatting inconsistencies and broken links to external content. To avoid these issues:

Check the formatting of the copied slides to ensure consistency with the rest of the presentation.
Ensure any links to external content are properly updated in the copied slides.

Best Practices for Using Copied Slides in Your Presentations

When using copied slides in your presentations, it’s essential to maintain consistency in your presentation design and ensure that any copied content is properly attributed or cited. Additionally, make sure to review your presentation carefully before delivering it to ensure that all content is relevant and up-to-date.

By following these tips and tricks and adopting best practices when copying multiple slides in PowerPoint, you can save time and effort while creating professional-looking presentations that are sure to impress your audience.

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How-To Geek

Everything you need to know about animations and transitions in powerpoint.

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If Your PC Won't Run Windows 11, Here Are 5 Great Linux Operating Systems to Try Instead

6 ways to improve your microsoft word formatting, microsoft finally fixed a windows bug locking out pcs, quick links, what are animations, what are transitions, things to note before you begin, how to add, amend, and remove an animation, how to add, amend, and remove a transition, using the morph transition.

PowerPoint's animations and transitions can help you grab your audience's attention, present information in bite-sized chunks, and—when used sparingly—deliver a more professional presentation. In this article, we'll run through the nuts and bolts of these useful PowerPoint tools.

PowerPoint's Animation drop-down is opened, displaying the many different types of animations available.

Animations are effects you can add to your slides' text, pictures, shapes, graphics, tables, and other elements. There are four different types of animations:

Entrance animations—These are the effects you can add to make an object appear on your slide in different ways.
Emphasis animations—You can add an emphasis animation to an object already visible on your slide, such as changing its size or color.
Exit animations—The opposite to entrance animations, exit animations make objects disappear from your slide through different effects.
Motion paths animations —You can make an element on your slide move to a different place, with your audience seeing this movement from where it started to where it ends up.

You can use more than one animation on a single object. For example, you can apply an entrance animation to some text, followed by an emphasis animation.

PowerPoint's Transiton drop-down is opened, displaying the many different types of transitions available.

A transition effect dictates how your presentation progresses from one slide to the next, and you can choose from three different levels of complexity:

Subtle—These are the most basic types of transitions in PowerPoint, aiding speed and slickness as you jump from one slide to the next.
Exciting—You can make your transitions more visually entertaining.
Dynamic—A dynamic transition applies to all parts of a slide, except for the background, giving the illusion that the content is rolling through on a single page.

Only one transition effect can be added to each slide, and it's important that you apply the transition to the slide that will be visible once the transition is complete. For example, if you have two slides and want to create a transition effect as you move from slide 1 to slide 2, you will need to apply the transition to slide 2.

Before you add animation and transition effects to your PowerPoint presentation, bear in mind the following tips:

Don't add too many animations and transitions . Overusing these features can distract your audiences in ways you didn't intend to, and they can also look tacky and unprofessional. Ask yourself, "Does this make my presentation better?" If the answer is no, don't add it.
Another issue with using too many animations and transitions is that it could significantly slow down your PowerPoint file's processing speed , as it adds volume to your file size.
Keep things professional in the right contexts. For example, if you're presenting a formal business plan, you don't want to add funky transitions that take ten seconds to complete. Try sticking to slick effects that last less than a second.
Use the same transition effect for each slide and, if you can, the same animation for each item.

It's a widely shared opinion that Microsoft 365's desktop apps offer more flexibility and functionality than their web-based counterparts. However, the exact opposite can be said for adding animations, which is significantly easier to do on PowerPoint for the web than via the subscription-only app. So, to create the animations for screenshots in this section, we have used PowerPoint online, rather than the desktop app, and we recommend that you do the same.

Before you add any animations, click "Animation Pane" in the Animations tab on the ribbon. This will open a pane on the right side of your window, which will make seeing and managing your animations much easier.

The Animation Pane button in PowerPoint is selected.

Now, select the item you want to animate. If you want several items on a slide to animate in the same way at the same time, hold Ctrl while clicking them all. Then, click the down arrow in the Animations tab, and choose the appropriate effect.

An item selected in PowerPoint, and the Animation drop-down choices displayed.

You will then see an animation card in the Animation Pane for the effect you just added. Here, you can change the animation type, how it is activated (whether via a click, with the previous animation, or after the previous animation), and the duration and delay.

An animation card in the Animation Pane on PowerPoint for the web.

If you have more than one animation on a slide and want to reorder them, click and drag the six dots next to the relevant animation card upwards or downwards.

The six dots used to reorder animations in the Animation Pane is highlighted, with arrows indicating it can be moved upwards or downwards.

Finally, to remove an animation, click the trash icon on the appropriate animation card.

The trash icons on the animation cards in PowerPoint for the web.

You can also animate paragraphs of text within a text box. To do so, select the relevant text, and follow the same process.

Whether you're using PowerPoint's desktop app or the online version of the program, adding transitions involves a very similar process.

First, select the slide you want to transition to (for example, you'll select slide 2 if you want to create a transition from slide 1 to slide 2) in the slide thumbnail pane, and then click the "Transitions" tab on the ribbon.

A slide selected in PowerPoint, and the Transition tab opened.

To see more transitions, click the down arrow on the right-hand side of the Transition To This Slide group.

The arrow in PowerPoint that, when clicked, displays more transition effects.

Clicking any of the transition effects on display will do two things—first, it will show you a preview of what that transition will look like, and second, it will apply that transition to that slide.

You can then amend the options (such as the direction of the transition) and timing of the transition using the settings on the right side of the Transitions tab. This is where you can also add a sound effect to the transition, or decide whether the transition effect occurs when you click your mouse or automatically after a given length of time.

The additional options that can be added to a PowerPoint transition, such as timing, sound effects, or delays.

If you want to apply the same transition effect and options to all slides, click "Apply To All" in the Timing group of the Transition tab when you have finished setting up your transition's parameters. You can then select individual slides to make further adjustments if needed.

To remove a transition, select the slide in the slide thumbnail pane, and click "None" in the Transitions tab.

A PowerPoint file with the Transitions tab opened, and None selected as the transition type.

PowerPoint's Morph is a transition effect that recognizes differences between the same items on two slides, and smoothly transitions between them when you proceed from one slide to the next. For example, you might have an image on slide 1, and the same image in a different position on slide 2. The morph transition gives your audience the impression that you're still on the same slide, but the objects are merely moving and resizing.

This is different to the motion path animation, which you can set for different items and activate at different times on your slide. The morph transition, however, moves all items together as you move from one slide to the next, saving you from having to apply motion path animations to individual objects. Any objects on the first slide but not the second will simply fade away during the morph transition. Similarly, any new items on the second slide will appear gradually.

In this example, we have a title and an image on slide 1, and the same objects on slide 2 but in different places and different sizes. We created this scenario by copying and pasting the whole of slide 1, and then changing the text and image on slide 2. However, you can also create a blank slide, and then copy and paste the different elements you want to morph.

Two slides in PowerPoint containing the same items but in different positions and different sizes.

Then, we need to select slide 2, and click "Morph" in the Transitions tab on the ribbon.

The morph transition in PowerPoint being applied to slide 2 via the Transitions tab.

Then, press F5 to see your presentation, and witness the smooth morph transition from one slide to the next. You can also use this transition effect to zoom into an image or fade an image into the background. Just ensure that you copy and paste from one slide to the next before you create the transition, so that PowerPoint recognizes them as the same.

If animations and transitions are new to you, check out these other tips that you should also know before you design your next presentation.

Microsoft PowerPoint
Microsoft 365

COMMENTS

Copy and paste your slides
In the thumbnail pane, select the slide you want to copy, and on the keyboard, press Ctrl+C. Still in the thumbnail pane, go to where you want to paste the slide, and on the keyboard, press Ctrl+P. Save yourself time and work by copying a slide (from the presentation you're working on or from a separate presentation).
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Copy and paste a slide master from one presentation to another
Open both presentations: the one you want to copy a slide master from, and the one you want to paste the slide master into. In the presentation that has the slide master you want to copy, on the View tab, select Slide Master. In the slide thumbnail pane, right-click the slide master, and then select Copy. Notes: In the thumbnail pane, the slide ...
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