how to change aspect ratio of powerpoint presentation

Change the size of your slides

Basic steps.

To change the slide size:

Select the Design tab of the toolbar ribbon.

Select Standard (4:3 aspect ratio) or Widescreen (16:9) or Custom Slide Size .

For more about the predefined sizes (including formats like Overhead, A3, A4, Banner, B4, and B5) or your own custom sizing, click a heading below to expand it and see the details .

Detailed steps

Choose the standard or widescreen slide size.

On the Design tab of the Ribbon, locate Slide Size in the Customize group, near the far right end of the toolbar.

Select Slide Size , and then select either Standard (4:3) or Widescreen (16:9) .

When PowerPoint is unable to automatically scale your content, it prompts you with two options:

Maximize : Select this option to increase the size of your slide content when you are scaling to a larger slide size. Choosing this option could result in your content not fitting on the slide.

Ensure Fit : Select this option to decrease the size of your content when scaling to a smaller slide size. This could make your content appear smaller, but you’ll be able to see all content on your slide.

The 16:9 widescreen setting is the default value for new presentations you create. When you change the slide size for a presentation, the size you choose only applies to that presentation.  However, you can make it easy to create a new 4:3 presentation for yourself whenever you want—by defining a custom theme that uses the 4:3 aspect ratio. See the section below named "Make a default size to start from when creating new presentations."

Choose another size, such as A3, B4, or Overhead

Select Slide Size , and then select Custom Slide Size .

In the Slide Size box, click the down arrow next to Slides sized for and select an option. Their dimensions are listed below:

Overhead provides an aspect ratio very close to the standard 4:3 slide size.

There are two options for 16:9 aspect ratios:

On-screen Show (16:9) sets the slide dimensions to 10 in x 5.625 in.

Widescreen sets it to 13.333 in x 7.5 in.

Both of these options are the same aspect ratio so they will look the same in Normal View , since PowerPoint automatically adjusts the zoom level. Widescreen (13.333 in x 7.5 in.) provides more slide surface area for the content, so that is the best choice for presentations. Widescreen won’t fit on an 8.5" x 11" sheet of paper without you having to scale it down.

Select OK to accept the dimensions and close the Slide Size dialog box.

Choose custom dimensions (in inches, centimeters, or pixels)

The Slide Size dialog box opens.

In the Slide Size dialog box, ensure the orientation is set the way you want it.

In the Height and Width boxes, PowerPoint accepts measurements in inches , centimeters , or pixels . Type a number followed by a space and then the appropriate abbreviation: in , cm , or px .

PowerPoint then converts measurements, if necessary, to the type of unit your operating system uses.

You can change the unit of measure that is shown in PowerPoint dialog boxes if you like.

Make a default size to start from when creating new presentations

This version of PowerPoint has a default size of 16:9 for new presentation, but you can create a different default for yourself.

Start PowerPoint.

On the File tab of the toolbar ribbon, select New . Then double-click the Blank Presentation to create a new, empty presentation.

Then on the Design tab, click Slide Size and choose the size you want for a default.

(If you want a different default slide size than what's listed there, select Custom Slide Size and then choose your size in the Slide Size dialog box, and then click OK .)

Select Save Current Theme .

Give your theme a name that you'll remember easily and click Save . Don't change the folder that the new theme is to be saved in.

On the Design tab, click the More arrow again in the bottom-right corner of the Themes group. You'll see your newly saved theme under a Custom heading.

Right-click that new custom theme under the Custom heading, and then select Set as Default Theme :

Close PowerPoint. Don't save any files if it prompts you.

Open PowerPoint again. On the File tab of the toolbar ribbon, select New .

The custom theme that you just saved is listed at the top left corner, named Default Theme . The thumbnail image looks like a widescreen slide, but in reality, when you create a new presentation based on that theme, the presentation has the aspect ratio that you've defined for this default theme.

The next time you open PowerPoint, you'll see your default theme in the upper-left of the theme gallery. When you select it, all the slides will be the custom size you chose by default.

Sizing applies to all slides in a presentation

PowerPoint isn't able to resize one slide within a presentation. All slides in a presentation are the same size.

If this is a feature you’d like to request, please send us your feedback to help us prioritize new features in future updates. See  How do I give feedback on Microsoft 365  for more information.

Orientation applies to all slides in a presentation

PowerPoint isn't able to change the page orientation of certain slides. All slides in a presentation have the same page orientation.

Change the page orientation in PowerPoint between landscape and portrait

Use portrait and landscape slide orientation in the same presentation

Reduce the file size of a picture

On the File menu, select Page Setup .

In the Page Setup dialog box, under Slides sized for , select the predefined size you want, or choose Custom and specify the dimensions you want.

Select Slide Size .

Select Standard (4:3) or Widescreen (16:9) .

PowerPoint may prompt you about scaling your content. Choose one of the following options:

Scale: Select this option to decrease or increase the size of your slide content. When scaling to a smaller slide size, this could make your content appear smaller, but you’ll be able to see all content on your slide.

Don't Scale: Select this option to maintain the size of your slide content. Choosing this option could result in your content not fitting on the slide.

Choose Page Setup from the menu that appears.

Page Setup gives you an assortment of predefined slide/page size options. The options and their dimensions are listed below:

In the Slide Size box, click the down arrow next to Slides sized for and select an option.

Widescreen sets the dimensions to 13.333 in x 7.5 in.

Choose custom dimensions (in inches, centimers, or pixels)

Select Slide Size , and then click Page Setup .

The Page Setup dialog box opens.

In the Width and Height boxes, PowerPoint accepts measurements in inches , centimeters , or pixels . Type a number followed by a space and then the appropriate abbreviation: in (inches) or cm (centimeters) or px (pixels).

PowerPoint then converts the measurements, if necessary, to the unit of measurement your operating system uses.

Make a new slide size the default for new presentations

Select Slide Size , and then select Page Setup .

Follow the steps in the prior section to choose the slide size you want.

On the Design tab, click the More arrow below the standard themes.

Click Save Current Theme at the bottom of the window.

Give your theme a name that you'll remember easily and click Save .

On the Design tab, click the More arrow below the standard themes again. You'll see your newly saved theme under Custom .

Right-click your new custom theme, and then click Set as Default Theme .

The next time you open PowerPoint, you'll see your default theme in the upper-left of the theme gallery. When you select it, all the slides will be the size you chose for your default theme.

Some folks have asked about resizing one slide within a presentation. PowerPoint isn't able to do that. All slides in a presentation are the same size.

Some folks have also asked about changing the page orientation of certain slides. PowerPoint isn't able to do that. All slides in a presentation have the same page orientation.

On the Design tab of the toolbar ribbon, click Slide Size in the Customize group.

Click Standard (4:3) or Widescreen (16:9) .

When PowerPoint for the web is unable to automatically scale your content, it prompts you with two options:

The 16:9 widescreen setting is the default value for new presentations you create. When you change the slide size for a presentation, the size you choose only applies to that presentation. 

You can also change the orientation of all the slides in your presentation. See Change the page orientation for instructions.

Choose custom dimensions

In the Width and Height boxes, type a measurement in inches . PowerPoint doesn't accept measurements outside the minimum and maximum shown below:

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How to Change PowerPoint Aspect Ratio

Not knowing what PowerPoint slide size to use? What happen if the PowerPoint aspect ratio of your slides differ from the equipment used in your presentation venue? If you require help, please check out our PowerPoint presentation services .

Meanwhile in this article, we will explain two methods on how you can change the PowerPoint aspect ratio from 4:3 to 16:9 and vice versa. We will also explain how to correct distorted images when the slide ratios are changed. Such knowledge is critical as we should never underestimate the importance of an effective PowerPoint design.

For PowerPoint 2010 and earlier versions, their default aspect ratio is 4:3 ratio. But from PowerPoint 2013 onward, the default has been changed to the 16:9. This is in line with the shift towards the widescreen format for current audio-video (AV) equipment.

Although it is quite easy to change PowerPoint aspect ratio from 4:3 to 16:9 and vice versa, some issues may arise. To change the aspect ratio , click on the “Design” tab on the top left-hand corner. The “Slide Size” on the top right-hand corner will appear. Click on the small dropdown arrow to select either the 4:3 or 16:9 slide ratio.

However, if you are using an old presentation that was created in the 4:3 aspect ratio and you want to copy a slide over to a new 16:9 presentation, the text may be copied over correctly but the image may be stretched to fit the widescreen format.

To overcome this problem when we change PowerPoint aspect ratio, we can use either of the two methods below:

Change PowerPoint Aspect Ratio – Method 1

• Start a new blank PowerPoint presentation in 16:9 aspect ratio.
• Copy and paste the contents of each slide into your new presentation all at once. This can be done by clicking on a single item on your slide. Then hold down the Ctrl key and click the ‘A’ key to select everything on the slide.
• Hold down the Ctrl key and click the ‘C’ key to copy everything that is selected. Go to your new 16:9 slide and click in the middle of it. Hold down the Ctrl key and click ‘V’ to paste everything into it.
• Repeat for all your other slides.

By using the above method, you will retain the aspect ratio of your images and prevent them from getting distorted. After that, you can make the necessary adjustments, if required, to fill up the additional wide spaces in your slide that appear in the widescreen format (see picture below).

Change PowerPoint Aspect Ratio – Method 2

If you copy the entire slide in the 4:3 aspect ratio instead of the individual contents inside each slide and paste them into your new 16:9 presentation, the images in it may get stretched and distorted (see image below).

However, if you have a lot of content to move over, you may find it easier to copy the entire slide over and then adjust the images separately. To fix the distorted images, follow the steps below:

1.    Right click on the image and select “Format Picture”.

2.   Click on “Format Picture” and a column will appear on the right-hand side. Select the “Size & Properties” icon.

3.   This will bring up a few fields such as “Lock Aspect Ratio”, “Scale Height”, “Scale Width” and “Lock aspect ratio”.

4.   Set the “Scale Height” and “Scale Width” to 100% and this will resize your picture to its original proportion.

5.   If your images keep losing their aspect ratio when copied between presentations, check the “Lock Aspect Ratio” field.

Although it is not too difficult to change PowerPoint aspect ratio, it can be tedious nevertheless. This is especially so when you have a large presentation. What happens if you find out your PowerPoint aspect ratio does not match the equipment in your presentation venue? To avoid such a scenario, find out what you need to take note of when designing your presentation. For this, please check out our Effective Presentation Design  and Eight Common PowerPoint Presentation Mistakes  to avoid. This could potentially save you lots of trouble later.

For those working in an education institution, the Education PowerPoint Design   will offer you an insight into what students like or dislike about their lecturers’ PowerPoint presentations.

If you require help in designing or re-designing your presentation, check out our very affordable PowerPoint presentation services . At PowerPoint Creatives Singapore, we provide three very affordable PowerPoint design services using advanced animation and 3D effects. You can check out some of our PowerPoint design ideas or work here . If you are interested, you can learn more about our PowerPoint design process .

In addition, we provide cinemagraph  and infographic design services  to help spice up your presentation. And for businesses that require cost-effective videos for advertising campaign, check out our PowerPoint video design services .

Please feel free to contact us if you have any queries. Beside creating PowerPoint presentations from scratch, we also offer slide design or enhancement services.

If you prefer to design your own presentation, you can download our free PowerPoint diagrams to help with your slides design.

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How to Change Your PowerPoint Slide Size (16:9 vs. 4:3)

• PowerPoint Tutorials
• March 10, 2019

In this tutorial, you’ll learn how to change your slide size in PowerPoint.

That way you can create slides for any situation including on-screen presentations, printed documents, posters, postcards, handouts, etc.

First off, the two most used PowerPoint slide sizes are:

• 16:9 ratio  for onscreen presentations and new overhead projectors. This is the default setting for the latest versions of PowerPoint.
• 4:3 ratio  for printing slides on standard 8.5 x 11 pieces of paper as handouts.

When starting with a blank PowerPoint presentation, changing your slide size is super easy and straightforward. If not, there are a few issues you’ll need to deal with, each covered below.

That’s why it’s worth figuring out what slide size you need BEFORE you build your presentation. If you later convert your presentation to a different size, it can be painful!

It’s just like the old carpenter saying, “measure twice and cut once.” In PowerPoint, you’ll want to “ask twice (to double confirm the required size) and build once.”

Changing your PowerPoint slide size does not make your PowerPoint presentation larger or smaller. To reduce your PowerPoint file size, you need to learn how to compress a PowerPoint presentation .

Table of Contents

How to change your powerpoint slide size.

By default, new PowerPoint presentations start in the 16:9 slide size format.

This is the NEW standard for most modern overhead projects and monitors and is recommended for most presentations. That said, you can easily change your slide size to something else.

To change your slide size in PowerPoint, simply:

• Navigate to the  Design tab
• Open the  Slide Size  drop down menu
• Select  4:3 ,  16:9  or  Custom Slide Size  (see options below)

When starting with a blank presentation, you are now good to go. You will not have to worry about any of the conversion issues discussed below.

Notice too, how much wider the 16:9 slide size is versus the 4:3 slide size in the picture below. The new size gives you more room for the content on your slides.

When you are converting an existing presentation to a new slide size, you will additionally be given the following prompt:

“You are scaling to a new slide size. Would you like to maximize the size of your content, or scale it down to ensure it will fit on the new slide?

Maximize  leaves all your content as is on your slide, even if it no longer fits on the new slide size that you selected.

Ensure Fit  scales down your content in proportion to the new slide size you have selected. You will only see this option when moving from a larger slide size to a smaller one.

Custom PowerPoint slide sizes

Choosing  Custom  for your slide size gives you additional options to work with. Inside the dialog box you can choose your size on the left and your orientation on the right.

On top of that, you can also input your own custom slide size. However, I recommend using one of the preset PowerPoint dimension options.

• On-screen show (4:3)
• Letter Paper (8.5×11 in)
• A3 Paper (297×420 mm)
• B4 (ISO) Paper (250×353 mm)
• B5 (ISO) Paper (176×250 mm)
• 35mm Slides
• On-screen Show (16:9)
• On-screen show (16:10)

For your orientation options on the right-hand side of the dialog box, you can choose between  Landscape  and  Portrait .

In most situations, you will want one of the default settings. Best practice is  Landscape  for your presentation slides and  Portrait  for your printed notes, handouts and outlines.

Issues when converting 4:3 to the 16:9 slide size in PowerPoint

When converting an existing 4:3 presentation with content into the 16:9 format, you are not given any conversion options. Instead, PowerPoint simply does the conversion for you, which can create several problems.

There are two issues you will face in the new 16:9 slide size.

The first issue is that all the images on your slide master (including company logos) will be stretched to fit the new, larger slide size.

To fix the stretched images, you will need to fix those images (or reinsert them) on your slide master, as if you were creating a PowerPoint template from scratch.

The second issue you will face in the larger 16:9 slide size is that you will have a lot of extra white space on your slides.

While you can leave the space blank, doing so will make your content look weird. Ideally you don’t want a lot of white empty space like that on your slides. Especially since all your font sizes will be so small.

That’s why if you have the time, I recommend resizing your content to fill in the white space. You can do this by either increasing the font size of your content, or adding additional visuals that support your message.

Issues when converting 16:9 to the 4:3 slide size in PowerPoint​

When converting an existing 16:9 presentation to the 4:3 slide size, you are given the option to either  Maximize  or  Ensure Fit  (both covered below).

1. The Maximize option

This option means that the content on your slides will not be resized to fit the 4:3 slide size. The same is true if you move to any smaller slide size.

Maximize Issue #1:  All the images on your slide master (including your company logo) will be distorted.

You might also have issues with other content placeholders, slide backgrounds or anything else that was built on your slide master.  For these issues, you’ll first need to navigate to your Slide Master. Once you are there, you either adjust (or rebuild) your PowerPoint template so that everything fits properly.

Maximize Issue #2:  Your content will not be scaled down to the smaller slide size. Instead, you’ll have overhanging content as pictured above.

For these kinds of spacing issues, you will need to work through your slides to adjust your content.

One recommendation as you move from the larger 16:9 slide size to 4:3, is to break up your slides. Take the contents from one larger slide and break it into two (or even three) separate slides.

Breaking up your content is preferable to just cramming more content on the smaller slide space. Doing so will make your content easier to read when presented on an overhead projector.

2. The Ensure Fit option

This option means that PowerPoint will scale down your content to fit the smaller slide size based on the size you selected.

Ensure Fit Issue #1:  Distorted images, slide backgrounds and anything else that PowerPoint had to automatically resize on your slide master.

To fix these issues, you’ll need to navigate to your slide master and adjust (or rebuild) your template to make everything fit.

Ensure Fit Issue #2:  Your content will be scaled down to fit your new slide size, leaving you with a lot of white space. In addition, all your font sizes will be smaller, making them hard to read.

For small content like this, you’ll need to work through your slides and resize your content accordingly. Keep in mind the people at the back of the room too when choosing a new font style and size.

Saving your custom slide size as a PowerPoint theme

If want to use your own custom slide size for all your future PowerPoint presentations, you can save and set it as a PowerPoint theme.

This is a two-step process as discussed below.

1. Save your custom slide size as a theme

To save your custom slide size (and settings) as your own custom PowerPoint theme, simply:

• Open the M ore options
• Click  Save Current Theme
• Name your Theme (and don’t change the file location it saves to)
• Click  Save

2. Set your custom theme as the default

To set a custom PowerPoint theme as the default for all your future presentations, simply:

• Open the  More options
• Right-click  your custom theme
• Select  Set as Default Presentation
• Close out of PowerPoint (and do not save any presentations if it prompts you)

Once you’ve set your own custom theme as the Default Presentation, it will open every time you start PowerPoint. This saves you from always having to switch your slide sizes.

So that’s how you can change your PowerPoint slide size, either before or after you create your presentation.

And although you are given a lot of flexibility in the slide sizes you can choose from, I recommend using the default slide sizes as used by most people.

It’s also important to remember that switching slide sizes after you have built your presentation can be a total pain. So, to the extent possible, figure out your PowerPoint slide size first before you build out your presentation.

If you enjoyed the depth of this article, you’ll love our PowerPoint training courses and other free resources that you can learn more about here .

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How to Change Slide Size or Dimensions in PowerPoint

Change PowerPoint Slide Size (Widescreen, Standard or Custom)

by Avantix Learning Team | Updated September 7, 2023

Applies to: Microsoft ® PowerPoint ® 2016, 2019, 2021 and 365 (Windows)

You can change the slide size or aspect ratio of a PowerPoint presentation in all versions. The default slide size or dimensions in 2013, 2016, 2019, 2021 or 365 is widescreen (16:9 aspect ratio). You can also enter a custom slide size if you prefer (including entering slide size in pixels). The best time to set slide size is when you first set up your PowerPoint presentation before you add any content. If you change the size later in the process, you may have to deal with distorted pictures and you may also need to adjust the position and size of various objects on slides in Normal View and in the slide master(s) and layouts in Slide Master View.

The most common slide sizes or aspect ratios are typically used as follows:

• Widescreen or 16:9 aspect ratio is frequently used for onscreen presentations using a projector, monitor or a widescreen TV. Older projectors used the standard aspect ratio but most new projectors are designed for widescreen.
• Standard or 4:3 aspect ratio is often used if slides are intended to be printed on letter size paper.

Slide size changes affect the entire presentation. You cannot change slide size for single slides.

You should never change slide size just before running a presentation as you may not be satisfied with the results. If you already have a presentation with images and other content, it's also a good idea to change slide size on a copy of the presentation so you can keep the original deck and slide size.

Note: Some Ribbon tabs may appear with slightly different names if you are working with PowerPoint 365 and have a smaller screen or different display settings. Buttons on the Ribbon may appear as icons only and are also affected by screen size and display settings.

Recommended article: How to Reduce the Size of PowerPoint Presentations (10 Ways to Compress Your PowerPoint Decks)

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

Regardless of the version of PowerPoint you use, you should go through your slides after you change slide size to be sure you are satisfied with the results. Be sure to check the slide master(s) and layouts in Slide Master View as well.

Change slide size to widescreen or standard

To change slide size to widescreen or standard size:

• In Normal View, click the Design tab in the Ribbon.
• Click Slide Size in the Customize group. A drop-down menu appears.
• Select Widescreen, Standard or another option from the drop-down menu. A dialog box appears with options to maximize content or scale to fit (this dialog appears only if you are moving from a larger to a smaller slide size).
• Select the desired option.

Slide Size appears on the Design tab in the Ribbon:

The following dialog box appears in PowerPoint to maximize content or scale to fit only when you change slide size to a smaller size (such as widescreen to standard):

If you select Maximize, the slide content will not be resized when you change to the smaller slide size.

If you select Ensure Fit, PowerPoint will scale your content to fit the smaller slide size.

Change slide size to a custom size

You can use custom slide sizes. Simply choose options from the Slides sized for drop-down menu in the dialog box (such as A4 paper size) or enter custom dimensions.

To change slide size to a custom size:

• Choose Custom Slide Size from the drop-down menu. A dialog box appears.
• Select an option from the Slides sized for drop-down menu or enter the desired slide size in the Height and Width boxes.
• A dialog box appears with options to maximize content or scale to fit (this dialog appears only if you are moving from a larger to a smaller slide size).

Note that the measurement system in PowerPoint dialog boxes is based on your system settings. If you would like to change the measurement system, check out our article on How to Change the Measurement System in PowerPoint.

The following dialog box appears when you select Slide Size and then Custom Slide Size:

You can create posters in PowerPoint by entering a custom slide size such as 36 inches wide by 56 inches high or 91.44 cm wide by 142.24 cm high. The maximum slide size in PowerPoint is 56 inches or 142.24 cm. As a best practice, set the slide size before adding content to the poster.

Many PowerPoint users are not aware that you can enter slide size in pixels (simply enter the measurement with px beside the number). This is useful in a number of situations such as using PowerPoint to create social media posts. If you enter slide size in pixels (such as 200px), when you tab to another box or close the dialog box, PowerPoint changes the pixels to the equivalent in the current measurement system.

Deal with issues when changing slide size

When changing slide size in existing presentations with content, 4 common issues occur:

• Pictures may be distorted as PowerPoint tries to adjust images to fit slide size. Images on slides in Normal View will be affected as well as images on the slide master(s) and layouts. If pictures are distorted, you will need to either manually resize each image or delete them and insert them again.
• Objects such as placeholders and shapes that have been created in PowerPoint are not in the position you'd like. You may need to move objects or reset one or more slides (on the Home tab in the Ribbon, click Reset in the Slides group).
• Extra space is created if you change to a larger slide size. You may need to move or resize objects and adjust the slide master(s) or layouts in Slide Master View.
• If you have changed to a smaller slide size, you may need to increase font size for placeholders and text boxes.

Dimension differences between different slide sizes

In PowerPoint 2013 and later versions, widescreen (16:9) format measurements are different and are set to 13.33 inches wide by 7.5 inches high or 33.867 cm wide by 19.05 cm high. This matches the height of the 4:3 format.

Avoid issues when changing slide size

To avoid issues in PowerPoint related to slide size, you should:

• Try to set slide size as a first step after you create a presentation and before you have entered any content. In 2013 and later versions, the default is widescreen (16:9 aspect ratio).
• If you have changed slide size in a presentation with content, review your slides to be sure you are satisfied with the results. You should also check the slide master(s) and layouts in Slide Master View.
• Never change slide size just before running a presentation as you may not be pleased with the results and you won't have time to fix your slide deck.
• If you have created a presentation with content, make a copy of the presentation first and change slide size on the copy.

Keep in mind that widescreen is normally used for on screen presentations and standard is often used for printed presentations.

This article was first published on October 6, 2019 and has been updated for clarity and content.

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If you have inserted a video on a PowerPoint slide, you can display a custom thumbnail (or Poster Frame) for the video during a slide show. The thumbnail will display when you run a PowerPoint slide show and disappears when you start the video. For most videos, the thumbnail that displays is the first frame of the video clip. You can use the Poster Frame command to display a different frame in the video clip or a picture from another source as a thumbnail. A picture thumbnail could be either an image or an icon.

How to Use the Built-in Laser Pointer in PowerPoint (with Shortcuts)

During a PowerPoint slide show, you can change your mouse into a laser pointer to focus attention on a specific area on your slide. You can show or hide the built-in laser pointer using keyboard shortcuts or by using the context menu.

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How to change the PowerPoint Slide Size: All you need to know

It’s always a good idea to know how to change Slide Size in PowerPoint, as you might have to adapt your presentation to different devices. Did you know that the default size of a PowerPoint slide depends on the version of the program you’re using? That’s another reason why the same content can look different on various devices, so it doesn’t hurt to be prepared for surprises and learn to scale your presentation properly in Microsoft PowerPoint. This tutorial illustrates how to change the PowerPoint Slide Size to match the screen of any device, using Windows 10, your iPhone, or Mac:

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First things first: about powerpoint slide dimensions, how to change the powerpoint slide size in windows 10, how to change slide size in powerpoint on your mac, how to change slide size in powerpoint on your iphone, which powerpoint slide size did you end up using.

NOTE: This guide applies to Microsoft PowerPoint 2016 and 2019. If you’re not sure about your PowerPoint version, read What version of PowerPoint do I have? . You can download PowerPoint straight from Microsoft , but you must own the Microsoft Office suite or have an Office 365 subscription to use it. This tutorial covers only Windows 10, iOS, and macOS, because the option to change the PowerPoint Slide Size is not available on Android.

You’ve done your research, practiced your speech, and spent time adding visual aids for your audience. However, it can all be ruined if you created a presentation in Microsoft PowerPoint 2019, whose default slide size is Widescreen (16:9) , and you now have to use an old projector with the Standard (4:3) size. Your slides look different from what you originally intended and need to be adjusted to fit the screen you’re currently using.

To avoid any mismatches that might result in your pages being cut off on the edges or framed by black bars in Microsoft PowerPoint, change Slide Size as soon as you know where and how you’ll deliver your presentation. Unfortunately, not everyone knows which PowerPoint Slide Size is best in each situation. If you’re in doubt, you can always rely on the two most common PowerPoint slide dimensions:

• Standard (4:3) – the default PPT Slide Size in PowerPoint 2010 and previous versions. Works best on older screens with low resolutions, old projectors, online presentation sharing platforms like SlideShare , and iPads.
• Widescreen (16:9) – the default in Microsoft PowerPoint 2013 and newer. Works best on new screens with a wide aspect ratio (HDTVs, Smart TVs, LCDs, 4K monitors), new or HD projectors, Microsoft Surface devices, and online platforms like YouTube or Vimeo. Most laptops use a 16:9 aspect ratio, with the exception of MacBook’s 16:10 aspect ratio.

Common PPT Slide Size options

These are the only two settings available on iPhones. However, Microsoft PowerPoint offers you more Slide Size options in Windows 10 and macOS, such as Letter Paper or A4 Paper , which are better suited for printing your presentation. On top of that, if you want to optimize everything as much as possible, you can input a custom PPT Slide Size in inches, centimeters, or pixels, as you’re about to see in this guide.

IMPORTANT: It’s best to change Slide Size in PowerPoint before designing your presentation, to create a perfect canvas for your ideas. If you change the size of a PowerPoint slide after adding content to it, the elements and images you included might appear distorted and need further adjustments, so the sooner you find out the aspect ratio or resolution of the device you’re using for your presentation, the better.

Open the Microsoft PowerPoint presentation you want to work with or start a new project. To change the PowerPoint slide dimensions, first access the Design tab on the app’s ribbon. Then, you can find the Slide Size button in the Customize section on the right.

Change size of PowerPoint slide from the Design tab

Depending on your screen and the size of the PowerPoint window, the option might be hidden. If you can’t see the button, press Customize to reveal it, and then click or tap on Slide Size .

Press the PowerPoint Slide Size button

This opens a dropdown menu with three available options:

In PowerPoint, change Slide Size using one of these three options

• Standard (4:3) - click or tap on this option to get slides of 10 x 7.5 inches or 25.4 x 19.05 cm.
• Widescreen (16:9) - press to get slides of 13.33 x 7.5 inches or 33.867 x 19.05 cm.
• Custom Slide Size - access this option if you are looking for something different than the two commonly used settings we discussed.

Choosing the last option opens the Slide Size pop-up window, where you can select a custom size to work with or change other slide aspects, like their orientation.

The PowerPoint Slide Size pop-up in Windows 10

While you can use the options on the right of the window to tweak the Orientation options, the settings related to the size of a PowerPoint slide are on the left side of the Slide Size pop-up. Click or tap the “Slides sized for:” field to access a dropdown menu with other presets you can use for your PowerPoint slide dimensions.

Change size of PowerPoint slide with one of the preset options

To modify the Width and Height fields, use the arrow buttons next to them or write the specific values you prefer into each box. When you change slide size in PowerPoint, you can use pixels, inches, or centimeters by typing px , in , or cm accordingly, next to the value you want.

Enter a custom value to change the PowerPoint slide size

Once you are done choosing the slide size, click OK in the Slide Size window. In Microsoft PowerPoint 2016 and newer, you get a pop-up window and can choose how to change the slide size. This only happens when scaling down to a smaller Slide Size - e.g., from Widescreen to Standard . There are two available options:

Decide what happens with the content when you change Slide Size in PowerPoint

• Maximize - click or tap on either of the two Maximize buttons to leave the contents of your slides as they are, without resizing them. If there is a lot of information on a slide, some elements might not fit anymore and bleed out.
• Ensure Fit - reduces the size of your texts or images to fit the smaller slide size. While your content is not cut out, it does scale down in proportion to the new selected size.

The new slide size is immediately applied to your PowerPoint presentation.

TIP: If you are going to hold your presentation on a Windows device, read our tutorial listing 7 ways to find out your screen resolution to find the right size for your slides.

The options to change PowerPoint Slide Size on your Mac are similar to the ones in Windows. Access the Design tab and click on the Slide Size option on the right.

Click the PowerPoint Slide Size button on the macOS Catalina version

You also get a dropdown menu with three available options on the macOS version of PowerPoint:

Change the size of a PowerPoint slide by choosing one of the three options available on your Mac

• Standard (4:3) – click on this option if you want slides of 10 x 7.5 inches or 25.4 x 19.05 cm.
• Widescreen (16:9) – clicking on this setting gets you slides of 13.33 x 7.5 inches or 33.867 x 19.05 cm.
• Page Setup – lets you define a custom size (preset or custom) if the previous common sizes are not what you want for your presentation. Clicking on it opens the Page Setup pop-up seen below.

Change the PPT Slide Size from the Page Setup pop-up on macOS Catalina

The size options in the Page Setup pop-up are identical to the ones found in Windows. Scroll up to the previous chapter to learn more about the preset values in the “Slide(s) sized for” dropdown menu or the custom ones you can insert in the Width and Height fields using inches ( in ), centimeters ( cm ), or pixels ( px ).

When you are done, click OK, and you get a different pop-up, asking you how to handle your content. If you choose to Scale , PowerPoint tries to fit everything into the new scale size, reducing your content size if needed. Clicking the Don’t Scale button keeps elements at their original sizes, even if they no longer fit correctly.

Decide to scale or keep your original content when resizing your PowerPoint slides

The new Slide Size is immediately applied to the presentation, with slide content being resized or cut if needed, according to your preferences.

On your iPhone’s slightly more basic version of PowerPoint, change slide size by accessing the Design options, which house the setting on iOS as well. The steps you need to follow are, however, not as straightforward on these devices. First, tap on the More button in the lower-right corner. Its icon looks like three horizontal dots.

Press on the three horizontal dots icon in the bottom-right corner of your screen on iPhone

You can now see and edit the PowerPoint tab you’re in. Tap on the Home button to see other available options.

Press Home to change the PowerPoint tabs on your iPhone

This opens a dropdown menu, where you can finally find the Design tab. Press on it.

Tap the PowerPoint Design tab on your iPhone

Tap on the Slide Size button listed in the Design screen.

Press the PowerPoint Slide Size button shown on the iPhone

There are only two options available, and we covered them at length in the first chapter of this guide. Tap on the Slide Size you want, and it is immediately applied.

Choose a PowerPoint Slide Size from the two options available on your iPhone

TIP: If you need to know the aspect ratio of an iOS device, read our tutorial listing 3 ways to find the screen resolution of your iPhone or iPad .

If you must regularly create and send PowerPoint presentations at work, it may not be possible to choose the perfect size, as you can’t control the devices your audience is using. The best you can do is use our guidelines to ensure the content is optimized for most viewers. If you show a PPT or PPTX project to a larger audience, make sure to review your slides, test your file in advance on the exact device you plan to use, and leave time for any adjustments.

We tend to stick with the common PowerPoint slide sizes, which are good enough for most devices we come across. What about you? Which PowerPoint Slide Size did you select? Did you find it necessary to create a custom one, or did you end up using the preset ones? Tell us your story in the comments.

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How to Change the Slide Size in PowerPoint

Are you tired of presentations that don’t adapt well to the screens used in the venue? That’s mostly due to them not being properly suited for conventional (4:3) or widescreen (16:9) formats.

Before giving your presentation, it’s important to know which type of screen it’s going to be shown on, so you can optimize it as much as possible. However, have in mind that after changing the original aspect ratio of your presentation , any elements and images already included will probably appear scrambled, so you’ll need to readjust them one by one in the slides or even the master slides.

To change the aspect ratio in PowerPoint, click Slide Size, which is in the Customize group on the Design tab, and choose the desired aspect ratio for your presentation.

As with Google Slides, you can set your own slide size by clicking Custom Slide Size…

When scaling the content, PowerPoint asks you to choose between two different options: 

• Maximize: With this option, PowerPoint will increase the size of the content when scaling to a greater size. As a result, the content might get redistributed in the slides.
• Ensure Fit : With this option, the size of the content will be reduced when scaling to a smaller size. As a result, the content will be smaller and you might need to scale it up again where needed.

Now your presentation is ready and adapted for the new aspect ratio. If you want to learn more about PowerPoint and/or Google Slides and how to get the most out of them, stay tuned for more Slidesgo School tutorials. For further information on how to change the aspect ratio of your slides in PowerPoint, please refer to this article of the Microsoft Office support page .

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PowerPoint allows you to format and present the content of your slides in different ways. If you want to print out or display your PowerPoint slides in a bigger or smaller-than-average size, you can change the slide sizes to match.

PowerPoint has two common slide sizes. The first, 4:3, is a good option if you're using older hardware to present your slides. If you're planning on presenting your PowerPoint presentation using a modern projector or display, then the 16:9 slide size should be your preferred choice.

By default, PowerPoint will default to the 16:9 side slide. To print your slides (full size, one per page), you'll likely need to use a custom slide size, rather than one of these options.

Switching to another size is thankfully an easy process---open your PowerPoint presentation to begin and then click the "Design" tab on the ribbon bar.

In the "Customize" section of the "Design" tab, select the "Slide Size" button. This will display the two common slide sizes in a drop-down menu.

Click either the "Standard (4:3)" or "Widescreen (16:9)" option to switch all of your PowerPoint slides to that size.

Unfortunately, it isn't possible to use multiple slide sizes in a PowerPoint presentation. Just as if you were making PowerPoint slides vertical , any changes you make to your PowerPoint slide sizes will apply to all slides.

Related: How to Make Slides Vertical in PowerPoint

It's possible to use a custom PowerPoint slide size if the default 4:3 or 16:9 options are unsuitable. You might choose to use a custom slide size if you're printing full-size PowerPoint slides using a custom page layout, for instance.

To do this, select Design > Slide Size > Custom Slide Size to display the "Slide Size" options menu.

Various preset slide sizes, such as A3 or A4 paper sizes, are shown under the "Slides Sized For" drop-down menu.

Select one of these preset options, or set your slide dimensions manually using the "Width" and "Height" option boxes. From there, click the "OK" button to save.

If you're scaling down to a smaller size, PowerPoint will ask you how it should handle any slide content.

Choose "Maximize" if you want the slide contents to remain at a similar scale, but with the risk that some of the content may be cut. Alternatively, click "Ensure Fit" to scale the slide contents down in size to match the new slide size without losing any content.

Once saved, the custom slide size you selected will be immediately applied to all of your slides, with slide content being resized or cut to match.

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How to Change the Slide Size in PowerPoint for Better Presentations

Makes them much easier to read

Powerpoint presentations are supposed to be engaging. But that’s another story if the audience can’t see what’s in front of them. So, in this article, we’ll discuss how to change the default slide size in Powerpoint.

This will come in handy so you can maximize your slides to the size of the projector or monitor you’ll be using and deliver a better presentation.

Choose One Slide Size First

PowerPoint allows you to change the slide size anytime you like, but it’s a good idea to pick the right size before you start creating your presentation.

If you decide to change the size later, PowerPoint will do its best to give you options on how to shift items around, but it will more than likely result in having to totally redesign your slides.

This is especially true if you move from a widescreen format slide to a smaller 4:3 standard sized slide.

If you choose to scale it down, PowerPoint will try to fit everything as best it can into the smaller slide. If you choose Don’t Scale , the items that are outside the standard size will simply be out of the window. You’ll then have to decide whether to delete those items or move them back into the slide.

Change Slide Size in PowerPoint

Once you know what size will be ideal for your output device, you can adjust the slide size in PowerPoint.

First, go ahead and open PowerPoint and select a slide.

This guide works will work for most modern versions of PowerPoint that have the ribbon interface, including the version in Office 365.

Next, go to the Design tab. It’s where you can find the options that let you tweak your presentation’s design.

There, head over to the far right end — to where you can find the Customize section. Next, choose Slide Size .

Clicking on this option will reveal a menu. It lets you pick the size of the slide that you want. Your choices are Standard , Widescreen , and Custom Slide Size .

Let’s walk through each of the choices. This way, you will have a better understanding of your options. This will also help you adjust your slide’s size as needed – a size that works best for your projector or TV.

If you go with the Standard size, you’ll be going with a 4:3 aspect ratio. This is a safe choice because it works for familiar devices such as older screens with low resolutions.

A Standard slide size is a suggested choice for old school presenters. This means those who will be working with old projectors and SlideShare or other old online presentation platforms .

If you choose Widescreen , you’ll be going with an aspect ratio of 16:9. This is the ideal choice for you if you’re dealing with newer devices and online presentation platforms.

Got a Microsoft Surface device or HD projector? Going with a Widescreen option is the better way to go. The same is true if you’ll be presenting on a HDTV or 4K TV/monitor.

If Standard and Widescreen slide sizes are not for you, you can also go with the Custom Slide Size…

If you select this option, a pop-up window will appear.

Here, you can select from plenty of choices regarding the slide size you want. If you’re about to deliver your Powerpoint presentation on an unfamiliar projector, it’s good to go with this option.

It’s flexible. It can also accommodate your preferred slide dimensions.

Plus this way, you can select the Orientation for your slides and notes. This lets you have control over the Width and Height of your slides, too.

You can also try expanding the Slides sized for menu option. Doing so reveals preset sizes that go beyond the Standard and Widescreen size options.

As you can see, this option allows you to adjust your slide to fit the size of a Letter Paper, 35mm slide, a banner, 16:10 aspect ratio and more.

Christopher Jan Benitez is a freelance writer for hire who provides actionable and useful web content to small businesses and startups. In his spare time, he religiously watches professional wrestling and finds solace in listening to '80s speed metal. Read Christopher's Full Bio

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How to Change the Slide Size in Microsoft PowerPoint

You can easily change the aspect ratio of your entire presentation with these basic steps

To change the presentation slide aspect ratio in PowerPoint, click Slide Size, which is in the Customize group on the Design tab, and choose the desired aspect ratio for your presentation.

• Select the  Design  tab of the toolbar ribbon.
• Select Slide Size near the  far right end  of the toolbar.
• Select  Standard  (4:3 aspect ratio) or  Widescreen  (16:9) or  Custom Slide Size .

• On the  Design  tab of the Ribbon, locate  Slide Size  in the  Customize  group, near the far right end of the toolbar.
• Maximize : Select this option to increase the size of your slide content when you are scaling to a larger slide size. Choosing this option could result in your content not fitting on the slide.
• Ensure Fit : Select this option to decrease the size of your content when scaling to a smaller slide size. This could make your content appear smaller, but you’ll be able to see all content on your slide.

The 16:9 widescreen setting is the default value for new presentations you create. When you change the slide size for a presentation, the size you choose only applies to that presentation.  However, you can make it easy to create a new 4:3 presentation for yourself whenever you want—by defining a custom theme that uses the 4:3 aspect ratio. See the section below named “Make a default size to start from when creating new presentations.” Sizing applies to all slides in a presentation

If you want a different size, use the Custom Slide Size options.

Frequently asked questions regarding slide size

Can I just change the size of one slide in my presentation? PowerPoint isn’t able to do that. Slide Size applies to all slides in your presentation. Orientation (Portrait and Landscape) applies to all slides in your presentation.

How can I choose the desired aspect ratio for my presentation? After clicking on the Slide Size option, you can choose the desired aspect ratio for your presentation, such as Standard (4:3) or Widescreen (16:9).

What aspect ratio options are available for PowerPoint slide size? When accessing the Slide Size options, you can choose between 2 main aspect ratio options Standard (4:3) or Widescreen (16:9). After that, you can choose Custom Slide Size… On Custom Slide Size window, you have total control of the size and direction of your presentation slides. This is also where you can set your presentation to Portrait or Landscape.

Custom Slide Size List

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How to Change Slide Size in PowerPoint

While most users are accustomed to the standard 16:9 aspect ratio of presentations, you can change the size of slides in PowerPoint.

You might change to accommodate a different screen size – maybe the older 4:3 aspect ratio – or to create a custom file type. The tool even includes a few predefined sizes to make it easy for you.

You’ll ideally want the size of your presentation to match whatever device it will be shown on (which is why it’s worth asking about the resolution of the screen or projector you’ll be using in advance!)

Here’s how to change slide size in PowerPoint in a few quick steps.

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Change Slide Size Between Standard and Widescreen

The two most common sizes for PowerPoint presentations are standard (4:3) and widescreen (16:9) sizes. The standard size has shifted to 16:9 as more computer and projection screens have moved to this size.

Both are presets that exist within the tool.

Open your presentation, click Design in the top menu. Find the Slide Size button and click to see the two sizes. Click the one you want to use.

PowerPoint will give you the option to scale content to the new size.

Note that when you change slide size, it affects all of the slides in the open file. If you scale, that also impacts every slide. Make sure to go through and make sure the design of each still looks as intended before giving the presentation. Some adjustments may be necessary.

Change to Another Standard Size

You can also change the size of PowerPoint slides to match other common sizes, such as A4, banner, or ledger using page setup features.

Open the presentation, click Design in the top menu. Find the Slide Size button and click Page Setup. The current configuration is noted with a check mark.

Pick the size and orientation you want to use from the menu and click OK. You will be prompted to choose whether you want to scale the content up or down here as well.

Change to a Custom Slide Size

You can also use a custom slide size in PowerPoint, making each slide any size you want.

Click custom. Type the desired width and height in the boxes and click OK. You will be asked if you want to scale the content.

When it comes to custom sized slides in PowerPoint, note that not all templates will act the same way when changing size or scaling up or down. Fonts, design elements, and images can sometimes get out of alignment or not quite look the way you want.

While the scale feature is quite helpful, it is important to always go back and check each slide if you change the size after content has already been added to the presentation.

Don’t forget to take a look at our full PowerPoint templates guide , or our collection of the best PowerPoint templates for your next project!

How To Change the Size and Aspect Ratio of PowerPoint Slides

If you make presentations frequently, you sometimes may need to prepare a presentation on one device and present it on another. This means your slides can appear differently on different devices. It makes sense to learn how to change slide size in PowerPoint or change the aspect ratio of slides so that you don’t flounder when you must present. After all, you have worked hard on your project, done your research, practice your speech, and are all set. You should not have to squander it all due to minor things like skewed PowerPoint slide sizes.

PPT Slide Dimensions

Before we begin looking at how to resize, it’s important to understand the different sizes and what they mean.

The default size of the slide in PowerPoint 2019 is 16:9 or Widescreen. If you get a device with an older version of PowerPoint (say 2010), or an old projector with the 4:3 Standard size, your slides won’t look like what you had designed them originally, and you will need to adjust them to fit your screen to avoid edges getting cut off. These are the most commonly used dimensions in PowerPoint:

• Standard is ideal for old projectors, iPads, low-resolution screens, SlideShare, and other online platforms for sharing presentations. The slide size is f 10 x 7.5 inches or 25.4 x 19.05 cm.
• Widescreen is the default for MS PowerPoint versions from 2013 onward and is ideal for 4k monitors, LCDs, Smart TVs, HDTVs (these are wide aspect ratio screens), new/HD projectors, YouTube, Microsoft Surface devices, etc. Widescreen slide sizes are 13.33 x 7.5 inches or 33.867 x 19.05 cm.

Though you have more options for slide size available in macOS and Windows 10, like A4, or letter paper, the above two are the only ones available for iPhones. To optimize the display, you can also enter your custom size in pixels, centimeters, or inches. Ideally, change the size before you design your presentation to make the canvas a perfect fit. Once you’ve added content, changing the slide size can cause distortion of the images and elements. It’s, therefore, helpful to know the resolution of the device on which you’ll need to present.

How to change slide size in PowerPoint Microsoft PowerPoint 2016 and 2019

• Start a new project or open your existing PPT
• Open the Design tab
• Go to Customize on the right, and choose Slide Size
• If it’s hidden, click on Customize; next, click on slide size
• From the drop down select Standard (4:3) , Widescreen (16:9) , or Custom
• By clicking on Custom , you get a popup window to select the size you want, change orientation, or other aspects
• Choose the option ‘ Slides sized for: ’ and get a dropdown menu with pre-set dimensions to choose from. These include A4 paper, on-screen show 16:9 or 16: 10, A3 paper, 35 mm slides, banner, overhead, letter paper, and custom sizes.
• Use arrow buttons next to the Width and Height fields to resize or enter your preferred measurements in the box (pixels written as px, centimeters denoted by cm or inches written as in)

In MS PowerPoint versions 2016 and later, you can change slide size from a popup window when you are scaling down to Standard from Widescreen. You can select:

• Maximize to retain the slide contents as is without resizing – which can lead to some elements getting cut if there’s a lot of content on it
• Ensure Fit – decreases text and image size to fit the smaller slide, ensuring no content gets cut

The new settings are applied to the presentation immediately.

How to Change Slide Size in PowerPoint on Mac

The process is similar to the one we just saw for Windows.

• Go to Design -> Slide Size
• Click on it to open the page setup popup
• Size options are the same as in Windows; enter your desired measurements
• A new popup opens, and you can select either Scale or Don’t Scale ; scale will fit the content to the new size, reducing its size if necessary. Don’t Scale will retain elements in their original sizes whether they fit the slide or not.

The new size is applied to the presentation immediately.

How to Change Slide Size in PowerPoint on iPhone

iPhones have a lower version of PowerPoint. Access the Design menu, which contains the setting on iOS.

• Tap on More , an icon of three horizontal dots in the bottom right corner
• You will see which tab you are in; edit this if you want
• Tap on Home to see other options available
• You get a dropdown menu, which has the Design tab
• Tap on Design and then on Slide Size
• Select the slide size of your choice

This size is immediately applied to your presentation.

Compressing Pictures in The Presentation

PowerPoint presentations generally contain several images and photographs. Given the quality of DSLR cameras and even Smartphones today, the images are of very high resolution. This can cause problems when you use such images in your PowerPoint presentations, as the resolution is much more than what you need to present it on a screen. Ideally, you should know to compress pictures , so your file size is not too large and you can load it quickly before the presentation.

Quick Recap

Let’s encapsulate what we have learned so far:

• When you change the slide size of a PowerPoint slide, it is applied to all the slides. You cannot change the size of an individual slide.
• When you define or change the orientation of a slide in PowerPoint, it is immediately applied to every slide in the presentation; it is not possible to have different orientations for different slides.
• Office 2010 is not supported anymore by Microsoft, and you will have to upgrade to Office 365 to receive support

At SlideBazaar, we help you create engaging and memorable presentations. Choose from our collection of professional templates or opt for our custom design services for a personalized touch. Your presentations deserve to be elevated to new heights, and we’re here to help you achieve just that!

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Change the size of slides in powerpoint – instructions, how to change the size of slides in powerpoint: video.

            This video lesson, titled “ Learn How to Change Slide Size in Microsoft PowerPoint 2019 & 365: A Training Tutorial ,” shows you how to change the size of slides in PowerPoint. This video lesson is from our complete PowerPoint tutorial , titled “ Mastering PowerPoint Made Easy v.2019 and 365 .”

Change the Size of Slides in PowerPoint: Overview

            You can easily change the size of slides in PowerPoint. To change the size of slides in PowerPoint, click the “Design” tab in the Ribbon. Then click the “Slide Size” drop-down button in the “Customize” button group. To change the slide size aspect ratio, select either “Standard (4:3)” or “Widescreen (16:9)” from the button’s drop-down menu. Alternatively, to use slides of a custom size or change other slide size properties, select the “Custom Slide Size…” command from the button’s drop-down menu to open the “Slide Size” dialog box.

            To select a preset slide size, use the “Slides sized for:” drop-down in the “Slide Size” dialog box to select a preset slide size from the drop-down menu. Alternatively, to manually set the slide width and height, enter your own custom measurements into the “Width:” and “Height:” spinner boxes. To change the starting number for slide numbering, enter the starting number to use into the “Number slides from:” spinner box.

A picture showing how to change the size of slides in PowerPoint by using the “Slide Size” dialog box.

            To set the slide orientation, select either the “Portrait” or “Landscape” option button in the “Orientation” section of the “Slide Size” dialog box. To set the orientation of notes, handouts, and the outline view, select either the “Portrait” or “Landscape” option button in the “Notes, Handouts & Outline” section. To apply your desired slide size settings in the “Slide Size” dialog box, click the “OK” button at the bottom of the dialog box.

Instructions on How to Change the Size of Slides in PowerPoint:

• To change the size of slides in PowerPoint , click the “Design” tab in the Ribbon.
• Then click the “Slide Size” drop-down button in the “Customize” button group.
• To change the slide size aspect ratio , select either “Standard (4:3)” or “Widescreen (16:9)” from the button’s drop-down menu.
• Alternatively, to use slides of a custom size or change other slide size properties , select the “Custom Slide Size…” command from the button’s drop-down menu to open the “Slide Size” dialog box.
• To select a preset slide size , use the “Slides sized for:” drop-down in the “Slide Size” dialog box to select a preset slide size from the drop-down menu.
• Alternatively, to manually set the slide width and height , enter your own custom measurements into the “Width:” and “Height:” spinner boxes.
• To change the starting number for slide numbering , enter the starting number to use into the “Number slides from:” spinner box.
• To set the slide orientation , select either the “Portrait” or “Landscape” option button in the “Orientation” section of the “Slide Size” dialog box.
• To set the orientation of notes, handouts, and the outline view , select either the “Portrait” or “Landscape” option button in the “Notes, Handouts & Outline” section.
• To apply your desired slide size settings in the “Slide Size” dialog box , click the “OK” button at the bottom of the dialog box.

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Ready for widescreen? How to manage aspect ratios in PowerPoint (16:9 vs. 4:3)

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While you can copy slides without graphics or logos from one presentation into another without a hitch, sometimes when you reuse slides that have art, you can get unexpected results, such as stretched or distorted graphics.

This occurs when the templates for the original presentation and the destination presentation use different aspect ratios (aspect ratio: The ratio between picture width and picture height. This ratio can be maintained even when resizing a picture.) Most templates use either a 4:3 or 16:9 aspect ratio.

Big-screen presentations, such as major keynote addresses at conferences, often use templates with a 16:9 aspect ratio. The dimensions of templates with a 16:9 aspect ratio vary depending on the screen-projection requirements, but they are almost twice as wide as they are tall.

Here are five tips for moving slides and graphics between presentations that use the 4:3 and 16:9 aspect ratios. The information below is fairly long, but we think you’ll find it quite helpful.

1.     Enter text on shapes and graphics by using an Office program

Text entered by using PowerPoint is resized proportionally, even if the shapes or graphics containing the text are stretched. The text will not be distorted when you copy it from one template to another, although the text might wrap differently within the shapes.

2.     Restore the original dimensions for a graphic

You can “fix” a distorted graphic by resetting it to its original dimensions. Simply double-click the graphic and then on the Format tab on the ribbon menu, in the Adjust group (in PowerPoint 2010) or the Picture Tools group (in PowerPoint 2007), click Reset Picture.

3.    Move slides and graphics by copying and pasting

You can avoid distorting graphics by copying them from one slide to the Clipboard, and then pasting them into the destination presentation that uses the different aspect ratio.

• Click the graphic in the original presentation to select it.
• On the Home tab, in the Clipboard group, click Copy or press CTRL+C.
• Switch to the slide in the second presentation or template, click the distorted graphic, and then press DELETE.
• On the Home tab, in the Clipboard group, click Paste or press CTRL+V.

If you have a large number of slides to move, you might want to paste all the slides into the destination presentation (letting the graphics distort), and then go back slide-by-slide and copy and paste the graphics individually (after deleting the distorted ones). You might find, however, that after pasting the graphics they are still either too large or too small. To fix this, you can resize your original template before copying the graphics (see the next tip).

4.    Resize your original template

Suppose that you want to copy a graphic from a template that uses a 4:3 aspect ratio into a template that uses a 16:9 aspect ratio. If you want the graphic to appear the same height in the 16:9 template, change the height of the 4:3 template to match the 16:9. If the 4:3 template has a width of 10 inches and a height of 7.5 inches, and the 16:9 template that you want to copy into has a width of 16 inches and a height of 9 inches, you can use the Dimensions proportional to 4:3 table later in this article to determine that a new height of 9 inches in a 4:3 template would have a corresponding width of 12 inches.

So in the Page Setup dialog box (located on the Design tab, in the Page Setup group), you would change the Width to 12 inches and the Height to 9 inches in the 4:3 template. You won’t see a change because it is still 4:3 proportional, just scaled up. But when you copy the graphic from the resized 4:3 template into the 16:9 template, it will be the same height as it appears in the 4:3 template. If you want a graphic to appear the same width, resize your original template to match the width of the destination template.

Note   If you have a precise height or width that you must match, you might need to calculate the corresponding width or height yourself. If the height will remain the same, calculate the width for the 4:3 template. Remember, you want the ratio of 4.3 width (or height) to be the same for the 16.9 width (or height). Thus, the formula to calculate the new width for 4:3 = (16:9 width x 4:3 height) /16:9 height.

Copy a graphic while maintaining the height

• Click the graphic to select it.
• On the Design tab, in the Page Setup group, click Page Setup .
• In the Height box, enter the number that you want to keep the same.
• In the Width list, enter the number that you want to change to.

Use the following tables to determine the new width.

Copy a graphic while maintaining the width

• In the Width box, enter the number that you want to keep the same.
• In the Height box, enter the number that you want to change to.

Use the following tables to determine the new height.

5.    Aspect ratio conversion tables

This is actually a very simple concept, but it’s a bit tricky to explain without sounding very technical. So if you are a bit confused, here’s another way to think about this.

The tables below provide width and height dimensions for 4:3 and 16:9 aspect ratio templates. So for instance, in PowerPoint, you can set the page dimensions for a 4:3 template to 4″w x 3″h, or 8″w x 6″h or 10″w x 7.5″ high. These are all 4:3 aspect ratios. (You change the page dimensions on the Design menu, under Page Setup .)

The standard size for a 4:3 template is 10″w x 7.5″h. If you read the section above “ Resize Your Original Template “, it described how you can copy and paste a graphic (not a slide, but just the graphic or all the graphics on the slide by marqueeing them, and choosing Copy) from a 4:3 template into a 16:9 template, or vice versa. Copying and pasting the graphic or graphics is a workaround to avoid distorting them. But if the graphic you pasted drops into your target presentation too large or too small, sometimes, you can’t easily resize it. For instance, even if you first group it, text won’t scale down with the graphic, and you may end up with a mess.

The workaround is to go back to the 4:3 template and first resize the template so it is larger or smaller as needed. Use the tables below to find a larger or smaller page size that is still proportional. For example, if your template is standard 4:3, 10″w x 7.5″ h, and the graphic you copied and pasted from it into the 16:9 template was a little too large, go back and change your 4:3 template to 8″w x 6″h.Then copy and paste the same graphic/s into the 16:9 template and this time they will drop in about 20% smaller.

So the idea is, scale the PowerPoint file up or down, then copy the graphics, then go to the second PowerPoint file and paste. If the graphics aren’t the right size and aren’t easy to resize in your target file, go back to the first file, resize the page, copy and paste again. Got it?

Honest, the steps can take some getting used to, but once you’ve done it once or twice it’s not that hard. Any questions?

You can also download a wide variety of widescreen PowerPoint templates from the templates collection at Office.com.

–Erik Jensen and Mary Feil-Jacobs

Erik writes about  PowerPoint  and other Office products for Office.com. Mary manages presentations for senior executives.  

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Correct PowerPoint Aspect Ratio: 4:3 or 16:9

Nov 16, 2015 | Articles , How-To

During the day I had a business meeting and when I arrived back at the hotel in the evening, I immediately noticed that the professional video playback was replaced by a simple PowerPoint slideshow. The presentation welcomed a specific company to the bar of the hotel, for a kind of reception or celebration of something. The contrast between that initial video and now this PowerPoint presentation, could not have been bigger.

• First of all was this PowerPoint, that was set up like so many people do with PowerPoint. They use PowerPoint like Microsoft Word. Start with an empty white sheet, add a title, add some text as bullets and optionally, insert a picture to the right of it. 70% of the PowerPoint presentations are built like that.
• The second problem that I noticed, was a professional earthquake. The slideshow was set up as a standard size of 4:3 on a wide screen 16:9 television screen. You recognize this problem when you see those black bars at the left and at the right of the slideshow, in order to equally center the slideshow on the larger screen or resolution.

The first problem can be fixed by investing in a professional PowerPoint design agency or freelancer. Let them set up a PowerPoint template with your logo, a given font, your style and so on. Force everyone in your company to start with this template. It is so much easier to start off with a good template. Don’t trust yourself with the promise that the white presentation will be enhanced later on when you have time. Don’t fool yourself. The second problem can be easily fixed. When you start with a new presentation, you will first have to know; what is the aspect ratio of the device where I will show my slideshow or presentation? When you don’t know the aspect ratio, don’t start with the presentation. Changing the aspect ratio after the design of the presentation, could easily ruin your design. There are two commonly used aspect ratio’s:

• Wide screen aspect ratio, or 16:9 screens. Since a year of 5, almost all computer screens are wide screens, with the resolution aspect ratio of a television screen. The current HD computer screens have a resolution of 1920 pixels in width by 1080 pixels in height.

PowerPoint followed this evolution. From the beginning, a new PowerPoint presentation was created with a 4:3 slide setup. Since PowerPoint 2013, a new presentation is now created with 16:9 slides. So when people are still using PowerPoint 2010 nowadays, they tend to always create 4:3 presentations, for playback on the recent 16:9 television screens. People still use PowerPoint 2010 while you can’t buy 4:3 monitors anymore. This results in the slide show aspect ratio problem, as I experienced at this hotel. So as an AV professional, let me teach the 2 things that the user should know before start typing the first words on the slides . Both are related to the device where the user will run the slideshow:

• Check the orientation of the screen. Most common orientation is landscape like a television screen. But there are exceptions; at shopping malls, airports and exhibition halls, the user often see television screens in portrait mode.
• Know the resolution of the playback device and see if it is a standard monitor or wide-screen monitor.

When the user knew the orientation and size of the playback device, the user can start with the presentation. In PowerPoint, click File , New , Blank Presentation from the menu. Then click the  Design tab and click on the Slide Size button.

Here the user can choose between a portrait or landscape orientation and set the width in pixels or inches or centimeters. Now with these correct settings, you can add slides and add your messages. Remember not to start with those empty white slides like in a Microsoft Word document and be creative. Good luck…

10 Ways to Optimize PowerPoint for Information Screens

Common mistake: wrong aspect ratio used at information screens

10 Comments

Sorry, but this is no solution because placed images, like company logos, become distorted!

That is completely correct Michael. Doing this action on an existing presentation, has an influence on the images. That is also stipulated in the article that you always know upfront the orientation and the resolution of the final output device BEFORE you start a presentation. When you don’t know the resolution, then you best have to create a 4:3 and a similar 16:9 presentation, to serve both most important aspect ratios.

That is some inspirational stuff. Never knew that opinions could be this varied. Be certain to keep writing.

Our client requires full-size landscape hard-copy handouts on letter-size paper (8-1/2″ x 11″) which of course is 4:3 in addition to 16:9 presentation slides. So we prepare both aspects for them and bill accordingly!

Thanks fot this post.It’s a helpful information for professional presentations desigency. wwww.powerpoint.geek

Thanks for this post. It’s a helpful information for professional presentations.

iDealshare VideoGo also works great to convert 4:3 to 16:9 by Click “Setting…” -> Advanced ->Aspect Ratio where you can directly overwrite the original 4:3 aspect ratio to 16:9 or directly select 16:9 as the final aspect ratio.

Thanks for bringing this to our attention!

longrifle, not true, 11 x 8.25 is 4:3, if you insert an 11 x 8.5 background on a standard ppt deck, it will not fit.

Sorry but I can’t reproduce what you are saying here. And your valid email address is needed for a dialog so that you get notifications:-)

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How can I change the aspect ratio in PowerPoint?

May 13, 2024 /

To change the aspect ratio in PowerPoint, follow these steps:

• Open your PowerPoint presentation.
• Go to the “Design” tab.
• Click on the “Slide Size” button.
• From the drop-down menu, select “Custom Slide Size.”
• In the “Slide Size” dialog box, you can choose from various aspect ratio options, such as 4:3, 16:9, or even a custom ratio.
• Once you have selected the desired aspect ratio, click on the “OK” button to apply the changes to your presentation.
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• What are the steps to create a custom text box shape in PowerPoint?
• What are the latest trends and best practices for PowerPoint design in 2024?
• What is a comprehensive PowerPoint design guide and how can it enhance my presentation?

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How To Change Aspect Ratio In PowerPoint Without Stretching

Are you struggling to understand aspect ratio in PowerPoint presentations? Do you find yourself constantly facing issues with stretching when changing the aspect ratio?

Follow the step-by-step instructions, learn the difference between “Maximize” and “Ensure Fit” options, discover common aspect ratios used in presentations, and find out tips to avoid stretching. Let’s dive in and master the art of aspect ratio in Powerpoint!

Key Takeaways:

What is the aspect ratio in powerpoint.

Understanding aspect ratio is crucial in creating visually appealing presentations. The aspect ratio determines how your content will be displayed on various devices and screens. It ensures that your slides appear consistent and properly formatted, avoiding any distortion or stretching of images. For example, if you design a slide with a specific aspect ratio and then project it onto a screen with a different aspect ratio, it may lead to cropping or white spaces. Maintaining a consistent aspect ratio throughout your slide deck is essential for a polished and professional look.

Why is the Aspect Ratio Important in PowerPoint presentations?

Understanding the importance of aspect ratio in PowerPoint presentations is crucial for ensuring that visual elements are displayed correctly and maintain consistency across slides.

It’s like setting the stage for your audience to have the best view of your content – choosing the right aspect ratio can make or break your presentation’s visual impact. When you select the appropriate aspect ratio, be it the standard 4:3 or widescreen 16:9, it directly influences how your images and slide templates are structured and sized within the presentation. A mismatched aspect ratio may lead to stretched or distorted visuals, disrupting the flow of your message and distracting your viewers.

How to Change Aspect Ratio in PowerPoint?

When resizing content to fit the new aspect ratio, keep in mind that some elements may need adjustment to maintain a visually appealing layout. Text boxes, images, and other objects may shift or stretch when transitioning between ratios, so it’s essential to review each slide carefully to ensure a polished and professional look.

Step 1: Open the PowerPoint Presentation

To begin changing the aspect ratio in PowerPoint, open the presentation you wish to work on.

Upon launching the PowerPoint software, you will be greeted with a familiar interface. Navigate to the ‘File’ menu located in the top left corner. Click on ‘Open’ and browse through your folders to locate the respective PowerPoint presentation file. Once you select the file, simply click ‘Open’ again to access the presentation.

Step 2: Go to the Design Tab

Navigate to the Design tab within PowerPoint to access various design settings and tools.

Step 3: Click on Slide Size

Once you’ve navigated to the Design tab in PowerPoint, look for the Slide Size button, usually located near the Customize group. Click on this option to reveal a drop-down menu with choices for standard slide dimensions like Standard (4:3) or Widescreen (16:9) . This selection impacts the overall layout and proportions of your presentation, ensuring it fits the screen size it will be displayed on. Opting for Widescreen (16:9) , for instance, offers a more modern format, great for showcasing visuals, while Standard (4:3) may be preferred for compatibility with older projectors or devices.

Step 4: Choose the Desired Aspect Ratio

In terms of choosing the aspect ratio for your PowerPoint presentation, it’s essential to consider how it will be viewed and the overall aesthetics you want to achieve. The most common aspect ratios are 4:3 and 16:9, each with its implications.

The 4:3 ratio, historically used for older TVs and computer monitors, may appear slightly square on modern screens but can be suitable for certain purposes. On the other hand, the 16:9 ratio, popular for widescreen displays and modern devices, offers a wider canvas for your content, ideal for cinematic presentations or viewing on larger screens.

Step 5: Select ‘Maximize’ or ‘Ensure Fit’ Option

Step 6: save the changes.

After making the necessary adjustments to the aspect ratio, remember to save your presentation to retain the new dimensions.

What is the Difference Between ‘Maximize’ and ‘Ensure Fit’ Options?

When changing the aspect ratio in PowerPoint, the ‘Maximize’ option stretches the content to fill the slide, while ‘Ensure Fit’ adjusts the content to fit without distortion.

Choosing the ‘Maximize’ option can be beneficial when you want your images or graphics to utilize the full space of the slide, creating an impactful visual presence. Be cautious as this option may result in stretching or cropping of content, especially if your original elements are not proportional to the new aspect ratio.

What are the Common Aspect Ratios Used in PowerPoint Presentations?

The 4:3 aspect ratio, also known as the standard definition, has been a traditional choice for presentations. It provides a taller, more squared-off screen shape, ideal for older projectors or monitors. This ratio is suitable for content-heavy slides or when compatibility with older devices is essential.

How to Avoid Stretching When Changing Aspect Ratio in PowerPoint?

Another helpful strategy to avoid distortion in your slides is to duplicate your slides before making any changes to the aspect ratio. This way, you can preserve the original content and layout in case you need to revert.

Use High-Quality Images

Utilize high-quality images to maintain visual integrity and clarity when resizing content to different aspect ratios in PowerPoint.

Use the ‘Crop’ Option

Employ the ‘Crop’ option to selectively adjust image dimensions and remove unwanted elements while maintaining aspect ratio consistency in PowerPoint.

Adjust the Slide Layout

When shifting aspect ratios in PowerPoint, it’s crucial to pay attention to how your content adapts to each layout. To maintain a professional and visually appealing presentation, make sure to utilize the ‘Slide Size’ option in the ‘Design’ tab to adjust the dimensions accordingly.

Use the ‘Fit to Slide’ Option

This feature is especially useful when you are working on presentations that will be displayed on various devices with different screen sizes, such as laptops, projectors, or mobile screens. By enabling ‘Fit to Slide,’ you can ensure that your content stays intact and visually appealing regardless of the display settings. For instance, if you are creating a PowerPoint presentation that will be shown both on a widescreen monitor and a standard 4:3 projector, using ‘Fit to Slide’ can help maintain consistency in how the content appears without any distortion.

Check the ‘Lock Aspect Ratio’ Box

What are the other tips for using aspect ratio in powerpoint presentations.

Plus resizing techniques, consider experimenting with different themes, layouts, and master slides to enhance the visual appeal of your PowerPoint presentations.

Mastering the art of using master slides can save you time and effort in formatting. Create a customized master slide with your preferred layout, fonts, and colors to maintain consistency throughout your presentation.

Frequently Asked Questions

Q1: how do i change the aspect ratio in powerpoint without stretching the images, to change the aspect ratio in powerpoint without stretching, go to the design tab and click on slide size. then select “custom slide size” and enter your desired width and height. make sure to uncheck the “lock aspect ratio” box to prevent stretching., q2: can i change the aspect ratio of only one slide in powerpoint, yes, you can change the aspect ratio of individual slides in powerpoint. right-click on the slide you want to change and select “slide size.” follow the same steps as mentioned in the previous question to set a custom size for that particular slide., q3: will changing the aspect ratio affect the overall design of my powerpoint presentation, yes, changing the aspect ratio will affect the overall design of your powerpoint presentation. it may cause certain elements to shift or become distorted, so it’s important to preview your slides after making any changes., q4: how do i know which aspect ratio to choose for my powerpoint presentation, the standard aspect ratio for powerpoint is 4:3, which is suitable for most presentation slides. however, if you are creating a presentation for widescreen displays, you may want to choose the 16:9 aspect ratio., q5: can i change the aspect ratio after i have already created my powerpoint presentation, yes, you can change the aspect ratio at any time, even after you have already created your powerpoint presentation. simply follow the steps mentioned in the first question to adjust the aspect ratio., q6: will changing the aspect ratio affect the quality of my images in powerpoint, no, changing the aspect ratio will not affect the quality of your images in powerpoint. however, if you resize your images, it may cause them to become pixelated. it’s best to use high-resolution images to avoid any loss of quality., similar posts, how to create jigsaw puzzle in powerpoint, how to dim after animation in powerpoint, how to turn video into gif in powerpoint, how to draw in powerpoint, how to word document in powerpoint, how to filter comments in powerpoint.

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How do I change the resolution and aspect ratio of a Microsoft PowerPoint presentation?

Microsoft powerpoint can be a powerful yet simple tool to create digital content. this article describes how you can change the resolution, aspect ratio and design format of a powerpoint presentation in powerpoint to fit your screen., set custom slide size.

When you are starting on a new PowerPoint presentation from scratch or when using your company profile template, the default slide size and resolution may not be optimal for what you are trying to do.

• Open your PowerPoint presentation and select the Design tab.
• Select Slide Size and select Custom Slide Size.
• Select Custom and enter your custom height and width. If you don't know what measurements to enter, please check the list below.
• Select OK (If prompted, then select Maximize )

You have now saved a new custom design, aspect ratio, and resolution of the PowerPoint presentation you are working on. Meaning you have ensured that the content will be optimal on your screen and not look "stretched" or "pixelated."

Tip: We recommend you check out the Databeat PowerPoint Publisher Plugin . Our user friendly plugin can help save time and energy when creating content and of course allow you publish your presentation as pictures or video to DatabeatOMNI directly from PowerPoint! Tip: Setting custom slide size can help you create content in different sizes and formats. I.E. to create custom size banners for websites, content for video walls with a special aspect ratio or even to create content for Social Media!

Slide size measurements in PowerPoint

PowerPoint's default measurement is in centimeters or inches, but when it comes to creating content for screens, you need to think about pixels instead!

Here is a list that can save you some time when setting up a new widescreen presentation. If you are creating content for portrait/vertical screens, swap width, and height.

Meaning 1 px = 0,026458333 cm if you want to calculate your own.

Tip: We recommend not going below Full HD (1920x1080) when creating content for a default Widescreen. To optimize please check out the resolution of your screen. Tip: In PowerPoint you may be able to enter your custom height and width in pixels by simply swapping "cm" for "px" to indicate you want pixels instead of centimeters. I.E. instead of entering "28,575 cm", try entering "1080 px" and see for yourself!

But why is this important?

Please note that they all have the same aspect ratio (16:9) and that Full HD is a quarter of a 4K UDH display. Check out Wikipedia's article on Graphic display resolutions if you want to learn more.

With this in mind, it is essential to know that when you publish content with low resolution to a screen that has a high resolution, it will be upscaled.

Here is a simplified comparison between the same logo in decent quality versus an inferior quality version, which is upscaled to the same size. This illustrates how your content will look bad and "pixelated" on a screen.

What to do if my PowerPoint language is set to Norwegian?

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How to Add Text to an Image in Word/Excel/Powerpoint (Extremely Easy

The whole office suite package, which includes a writer tool, spreadsheet, and presentation software, is more than just a life-altering invention. With many more features being rapidly developed, it has significantly transformed how academic and corporate work is handled. Initially intended for offices, the office suite has become indispensable for various tasks. Today, people use these tools to create assignments, business strategy reports, research papers, marketing or sales presentations, and perform data analysis.

Performing these hundreds of tasks would be impossible without an office suite. Over time, you can easily build on these reports and assignments by adding relevant pictures to further your explanations. Incorporating text within images is often done using the text box method, but this can disrupt formatting. With WPS Photos, you can seamlessly edit your photos and incorporate them into your documents and presentations without losing any formatting or perfection. In this guide, I will show you how to add text to an image in word/excel/powerpoint effectively.

Introduction to Annotation in WPS Photos

WPS Office has evolved to become one of the most versatile tools for both students and professionals. With AI integration and advanced PDF tools, it extends its capabilities beyond just document editing to include powerful annotation features. While you might expect these features to be limited to PDFs, WPS Photos takes it a step further by allowing you to annotate photos, whether taken from the web or captured by you.

WPS Photos offers multiple features to add notes, create comments, or draw creatively to enhance and explain what the picture represents. The annotation tool within WPS Photos allows you to:

1. Drawing & Marks

WPS Photos provides a versatile range of editing tools that allow you to do anything from freehand drawings to marks directly on your images. This feature is perfect for highlighting specific areas, drawing attention to important details, or simply adding a personal touch. Whether you need to underline text, encircle an important part of the image, or draw an arrow pointing to a specific element, the drawing tools in WPS Photos make it easy to customize your images effectively.

2. Text & Stickers

Adding text and stickers to your photos is made simple with WPS Photos. You can insert text boxes to provide captions, labels, or additional context directly on the image. The text feature is highly customizable, allowing you to choose fonts, colors, and sizes that fit your needs. Additionally, the sticker library offers a variety of pre-designed graphics that can be used to enhance your images, add fun elements, or convey specific messages visually. This combination of text and stickers provides a powerful way to annotate and decorate your photos.

3. Copy Selection

The copy selection tool in WPS Photos allows you to select and duplicate specific parts of an image. This feature is particularly useful for creating consistent annotations or repeating elements within your photos. For example, if you have a certain icon or mark that you want to appear multiple times on the same image, the copy selection tool lets you easily duplicate it without having to redraw it each time. This ensures uniformity and saves time, making your annotation process more efficient and professional.

And the annotation features are not the only aspect of WPS Photos that sets it apart from other photo editing tools. It offers numerous benefits that make it a strong competitor in the photo editing space:

AI Integration

WPS Photos comes equipped with AI integration that enhances its editing capabilities. With features such as the magic eraser and background remover, you can effortlessly edit your photos. The magic eraser allows you to remove unwanted objects from your images seamlessly, while the background remover helps you isolate your subject with precision, ensuring a clean and professional result every time.

User-Friendly Interface

One of the standout features of WPS Photos is its user-friendly interface. Designed with the thought that everyone should be able to use it quickly and easily, WPS Photos ensures that both beginners and professionals can navigate and utilize its features without any hassle. The intuitive layout and clear instructions make photo editing a breeze, even for those with little to no prior experience.

One-Step Office Integration

WPS Photos seamlessly integrates with the WPS Office suite, providing a one-step solution for all your office and photo editing needs. This integration allows you to effortlessly incorporate edited photos into your documents, presentations, and spreadsheets, streamlining your workflow and enhancing productivity.

100% Free to Use

WPS Photos is a completely free tool, providing you with professional-grade editing features without any cost. This makes it an accessible option for everyone, from students to professionals, without the need for expensive software or subscriptions.

Professional-Grade Editing

At the end of the day, whatever you want to edit, WPS Photos ensures that you will achieve professional-grade results. Whether you're enhancing personal photos, creating marketing materials, or preparing academic presentations, WPS Photos provides all the tools you need to produce high-quality, polished images.

How to Add Text to Images in Word?

While adding images to your documents, we sometimes need to edit them to make them more comprehensible and to ensure our message is communicated effectively. For me, switching tabs to continuously edit images on separate software before inserting them into my Word document can prove to be a little time-consuming.

However, with WPS Writer now combined with the WPS Photos editor, learning how to put text in a picture in Word documents becomes a lot easier with a new layer of efficiency. Let's take a look at how to annotate or insert text into an image in Word documents.

Step 1: Insert Image in Word

First things first, let's begin by inserting the image into our document using WPS Writer:

To insert a picture, click on the "Insert" tab on the toolbar.

Next, simply click on the "Picture" button to open the drop-down menu and then select "From file".

Simply browse for the image you wish to insert and then click on "Open".

I never faced any difficulties while editing different image file types, as WPS Photos Editor supports various formats such as JPEG, PNG, WebP, and JPG files. However, in case you encounter any difficulties, simply use online image converting tools such as Convertio to convert your files to PNG or JPG format.

Step 2: Edit with WPS Photos

To start editing, follow these easy steps:

Right-click on the inserted picture to open the context menu.

Click on "Edit" to open your image in WPS Photos.

Step 3: Add Text to Image

Now, let's add that important text to your image:

In WPS Photos, find the "Annotation" option in the toolbar on the right.

Under the Text & Stickers section, click on "Add Text".

Move your cursor to where you want the text on your image and left-click to insert a text box.

Use your keyboard to type in your desired text.

To make your text pop, use the hover menu above the text box to change font properties like style, color, and size.

Step 4: Save the Image

Once you're finished adding text to your image, you can preview it in the WPS Photos Editor and then click on the "Save" button to save your edited image.

Your image with the text will now be placed in the document.

WPS Photos Editor provides a quick solution to insert a picture and then later edit it within your Writer application without needing to move to other image editing tools for this job. I find the work much easier and more convenient when working with WPS Photos and WPS Writer to complete my document.

How to Add Text to Images in Excel?

Excel is more than just a tool for professional use; I rely on it daily to manage my budget, expenses, and investments. However, there are times when I look at my sheets and feel overwhelmed, despite having created them myself. In these instances, visuals become incredibly helpful. WPS Photos proves incredibly useful in this regard, allowing me to annotate by inserting text in images clearly and accurately. This makes interpreting my data simple, so I can understand everything at a glance without having to spend time deciphering complex numbers. Heré’s more on how I put text in a picture for excel.

Step 1: Insert Image in Excel

To start, let's insert an image into our spreadsheet using WPS Spreadsheet:

Go to the "Insert" tab on the toolbar and then click on the "Picture" button to open the drop-down menu.

Select where you wish to insert the picture; either within a cell or as a free-floating image, and then click on "From file”.

Browse for the image you want to insert and click "Open".

To begin editing your images inserted in WPS Spreadsheet, simply right-click to open the context menu and then click on "Edit" to open the image in WPS Photos Editor.

To add text to your image in WPS Spreadsheet:

In WPS Photos, locate the "Annotation" option in the toolbar on the right.

Under the "Text & Stickers" section, click on "Add Text".

Click on the image where you want the text to appear to insert a text box.

Type your desired text using your keyboard.

To enhance the appearance of your text, use the hover menu above the text box to adjust font properties such as style, color, and size.

Once you click the save button, the edited image will be placed in your spreadsheet. The WPS Photos Editor integrated within the spreadsheet allows users to annotate and personalize images directly in your data sheets. This feature not only saves time but also ensures that your visuals and data are perfectly aligned, making your spreadsheets more informative and visually appealing.

How to Add Text to Images in Powerpoint?

A good presentation often hinges on the effective use of images. You can essentially build a presentation on any topic as long as you have images to support it, making it rare to find a subject without any visual aids. While inserting text to images using text boxes is a common method, I prefer using WPS Photos to effectively put text in images I am going to be using for my presentations.

It allows me to perform annotations directly within images, which saves me from the hassle of disrupted formatting if I need to reposition elements. This approach helps keep everything organized. Here’s how I how to insert text into an image in Powerpoint:

Step 1: Insert Image in Powerpoint

To insert a picture in WPS Presentation:

Go to the "Insert" tab on the toolbar.

Click on the "Picture" button to open a drop-down menu.

Select "From file" to browse your system for images.

Choose the image you want to insert into your presentation and click "Open".

Pro Tip: For the best quality, try to use high-resolution images that match the aspect ratio of your slide. This will ensure your presentations look sharp and professional.

Once the image has been uploaded, the next step is to start editing. To open WPS Photos Editor and add text:

Right-click on the picture to open the context menu.

From the context menu, select the "Edit" option to launch WPS Photos Editor.

Now let's start annotating our picture for the presentation by adding some text:

To access annotation tools in WPS Photos Editor, click on the "Annotation" option in the toolbar on the right.

Then, select the "Add Text" option under the Text & Stickers section.

Place your cursor anywhere on the image and left-click to insert text.

Once you have added text to your image, use the hover menu to adjust text properties such as font color, font size, and background color.

After adding text to the image, make sure to preview it to check if any changes are needed. Once you're satisfied, click on the "Save" button to close WPS Photos Editor.

Once you click the save button, the edited image will be seamlessly integrated into your presentation. WPS Photos Editor offers powerful editing tools specifically designed for presentations, enhanced by AI technology. This ensures that the image editing process is both effective and user-friendly, making it easier to achieve professional results quickly and effortlessly.

Bonus Tips: AI Enhancer in WPS Photos

You might have come across situations where you insert an image into your document, but the quality diminishes because it compresses the pictures by default, eventually lowering the resolution. WPS Office offers a complete solution to effectively create your reports and documentation by not only preserving the format of your document but also ensuring it imports the highest resolution pictures as they are through WPS Photos.

WPS Photos offers features like AI Enhancer and AI Upscaler that enhances the resolution of your images, ensuring they look sharp and clear even after being inserted into your documents and improves the overall quality of your photos, making them more vibrant and detailed.

With these AI tools, WPS Photos allows you to upscale and enhance your photos, which you can then insert into your Writer, Spreadsheet, and Presentation in their full, high-quality depiction. This ensures that your documents maintain a professional and polished appearance, with images that enhance the content rather than detract from it.

Here’s how to use the AI Enhancer tool in WPS Photos to significantly improve your pictures:

Step 1: Start by opening the image you want to enhance in WPS Photos.

Step 2: Once the image is open, click on the "Edit" button and then select the "AI Enhancer" tool from the drop-down menu.

Step 3: The picture will now open in the WPS Photos Editor, where you can use the AI Enhancer tool.

Step 4: Simply click on the "Image Quality Enhancer" option to improve your image quality. The AI Enhancer tool will analyze and enhance your image for better clarity and detail.

Step 5: After previewing the results, click on the "Save" button to save your improved image.

With the AI Enhancer, high-quality images are just a click away. Take a look at the enhanced results using the AI Enhancer tool by WPS Photos.

1. Can I edit the image after adding text?

Yes, you can continue to edit the image after adding text. WPS Photos provides a comprehensive suite of editing tools that allow you to adjust and enhance your photos even after adding text. These features include cropping, adjusting brightness and contrast, applying filters, resizing, and rotating, ensuring you can achieve the desired final look for your image.

2. Can I add a watermark text over an image?

Yes, you can add a watermark to your image with WPS Photos. This feature helps with branding or safeguarding your photos. You can modify the watermark's position, size, and transparency to ensure it integrates well with your image and remains prominently visible.

The All-in-One Solution for Professional Quality Documents

Images are like accessories for your documents, providing relevant visuals that keep readers engaged and help convey your message more effectively. With WPS Photos, you can effortlessly add text to images in Word/Excel/Powerpoint and perform other advanced edits, making your documents more compelling. WPS Office offers an all-in-one package, enabling you to convert documents to PDFs, create professional-looking documents and presentations with ready-made templates, and enhance your work with powerful photo features.

The AI tools in WPS Photos, such as the upscaler and AI enhancer, ensure your images maintain their highest resolution and quality when inserted into your writer, spreadsheet, or presentation files. This comprehensive package empowers you to create, edit, and enhance your documents with ease. And you wouldn't want to miss out on any of these features, so download WPS Office today!

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• 3. (Extremely Easy) How to Separate Names in Excel into Columns
• 4. How to Remove Text from Images Using AI (Extremely Easy)
• 5. How To Search a PDF | Image And Text Content
• 6. How to Add Watermarks in Excel using WPS Office (Text & Image)

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.