application letter for job via email

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How to write a job application email that gets a reply

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First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

Understand Yourself Better:

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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• Career Planning
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Job Application Email Examples and Writing Tips

How to Apply for a Job via Email

• What to Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and position. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

Another common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

• Take the time to write a cover letter, and use it to show the hiring manager why you're a well-qualified candidate for the job.
• Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
• Be sure to include your name and the job for which you're applying in the subject line of the message to help ensure your email is opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. This way, you'll be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the Web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume. Some companies may specify a particular file-naming convention to use, so double-check the job posting, and be sure to follow any instructions.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Microsoft Outlook, click on the paper clip icon to add your application materials to the message. The option should read “Attach Files” or “Attach."

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so you can be sure the formatting holds up and your attachments come through.

What to Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. The intent of the email is to let the recipient know:

• Why you are writing
• Which job you are applying for
• What your qualifications are for the job
• What you have to offer the company
• How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a  formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email?

Resumes are typically sent as .doc or .pdf documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Job Applications ."

CareerOneStop. " Online Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

How to write a job application email + 7 examples

Applying for a job via email is a great way to get direct contact with recruiters and hiring managers.

But how do you write a job application email that will capture their attention and land the interview?

This step-by-step guide will show you how to craft the perfect job-winning email, to ensure you get noticed and move on step closer to landing your dream job.

CV templates 

Email subject line

When crafting a job application email, it’s crucial to understand that your initial objective is to get the hiring manager to read your email.

This means grabbing their attention with an attractive subject line and providing a compelling reason for them to click on your message.

Instead of using a generic subject line like most applicants, seize this opportunity to start promoting your selling points right off the bat.

Use the subject line to showcase your abilities and experience in a succinct, screen-compact title. Identify your major strength as a candidate and devise a way to incorporate it into your subject line. For instance:

• “Seasoned Digital Copywriter with a 7-year Marketing Background”
• “Experienced Solicitor Specialising in Property Law “

Bear in mind that subject lines are brief, offering only about 30-35 characters for you to use effectively.

Build your CV now 

CV filename

CV files labelled as “ CV ”, “ new CV ” or, even worse, an arbitrary set of letters and numbers (like CV_778778.pdf ) will appear disorganised and risk being overlooked among the numerous other CVs that a recruiter receives daily.

You should incorporate your first and last name when naming your CV file, and also add a brief word or phrase to showcase your profession or professional title.

For example:

“John Jones CV”

“John Jones CV SEO Consultant”

This will give a professional first impression, whilst also giving recruiters an early indication of your talents.

Addressing the recipient

Establishing an early personal connection with a prospective employer is best achieved by addressing the recipient personally.

However, this will require a bit of investigation…you should be able to find the names of recruitment managers on the company’s website, LinkedIn , or within the job advertisement itself.

If the recruiter ‘s name isn’t accessible, opt for a genial ‘ Hi ‘, and don’t use excessively formal, antiquated phrases like “ Dear Sir or Madam .” For instance:

“Hi [recruiter name]”

Friendly opening

To make a favourable impression on the recruiter and motivate them to open your CV , it’s advisable to come across as personable and friendly with a warm introduction – the recruiter likely opens hundreds of cold and robotic-sounding job application emails daily, so a personalised touch will be highly appreciated, and help you start building rapport with them.

Try a brief greeting, such as:

• “Hope you’re enjoying a pleasant week”
• “Trust this email finds you in good spirits”

But remember to keep it professional and avoid being excessively personal.

State the job you are applying for

Following your personalised opening, it’s crucial to tell the reader which job you’re applying for. Given that recruiters manage numerous job openings, you want to ensure your application is directed to the right role.

State the complete job title, and if the job title is common or ambiguous, you may also want to include the job reference number. For instance:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It’s not mandatory to add the job reference number, but it can really help the recruiter out if the company is advertising a variety of similar roles within the same department.

Show your suitability

Now it’s time to introduce yourself and explain why you are suitable for the job – one of the most crucial parts of the job application email.

Write between 2-4 sentences that succinctly show the recruiter why you are a good match for the job, and why it’s worth opening your CV.

You don’t need to repeat every word from your CV, just provide an overview of the highlights and your key selling points in relation to the job being applied for. Aim for something similar to your CV profile , but slightly more condensed.

Example suitability 1 – Experienced candidate

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.

I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example piques the recruiter’s interest by demonstrating value – the recruiter isn’t subjected to reading a list of qualifications or generic degrees – instead, they receive tangible information about how this individual could benefit their company. This will inspire them to open the CV to learn more about the candidate.

Even if you lack extensive professional experience, you can still create a strong impression with your email introduction. The secret is to showcase value – merely listing your A-levels isn’t beneficial as it doesn’t differentiate your candidacy from others who may have similar results.

Rather, leverage the skills you’ve acquired throughout your academic and professional journey, tailoring them to fit the job you’re applying for. For instance, if you were applying for a position in an online news agency or social media company, you could use the following example:

Example suitability 2 – Student with no experience

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

Although this example doesn’t exhibit a professional employment record, it illustrates the positive influence you exerted in an organisation where you initiated engagement and demonstrated initiative.

If you lack work experience , you can apply this to any extracurricular activity or volunteer programme, but be sure to research how this experience will benefit you in the role you’re applying for.

Even as a student without any experience, you can still craft a compelling job application email if you are creative and think outside of the box.

Give your reasons for applying to the job

Employers are always keen to know why you are applying for a job with them, so you need to meet this query head-on in your application email.

Most companies and recruiters prefer to know that their employees are committed for the long-term: hence, it’s important to project both knowledge and passion about the role, and the company itself, demonstrating your enthusiasm.

You can briefly mention the company’s principles, the allure of the job itself, and your overall suitability for the role as factors driving your application. For example:

“My expertise in [field], combined with my resonance with [company’s] ethos, impel me to apply for this role. I am confident that I possess both the requisite skillset and the personal motivation necessary to excel in this position.”

“I am applying for this role as I perceive [company] as a progressive and open-minded environment to work in, and I am certain that I could make a substantial contribution to its success.”

By discussing key values of the company, the recruiter will acknowledge that you either invested time in conducting research (which indicates initiative and keenness) or that you’re already familiar with the company – an aspect employers greatly appreciate.

Your availability to interview

Towards the end of your email, you need to give the reader an indication of when you are available to meet with them for an interview .

You want to appear positive and enthusiastic, so you should give the impression that you are flexible and available to interview soon. Don’t come across negative by giving a list of days or times that you can’t attend.

Here are some examples – you can also add a call-to-action that nudges them towards reading your CV.

“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”

“I have attached my CV for your consideration, and I am free for an interview at short notice.”

Professional signature

To round up your job application email, you’ll want to provide the recruiter with multiple options for contacting you (mainly phone and email) in a professional looking way.

The optimal method for this is to add a professional signature to the bottom of your email, like the ones below.

Example signature 

John Peters Sales manager [email protected] Office: 077777777 Home: 020022020

Always ensure you use a professional looking email address in your signature.

A recruiter is far more inclined to consider an applicant seriously if they have a professional email address, and less likely to contact someone requesting them to reach them on an address like;  “[email protected]”

If you are still using an embarrassing sounding email address that you’ve had since you were a teenager, consider setting up a new one for your job search.

Example job application emails

Check out some examples of effective job application emails below for inspiration and guidance:

Customer service

Administrator

Receptionist

How to write a great job application email (with examples)

Since the surge in numbers of the remote workforce, sending out resumés electronically has become not only practical, but essential.  Outstanding job application emails are an effective way to express your intent and share your qualifications.  

Jobseekers and hiring managers enjoy several benefits when applications for work are submitted via email. First, the convenience is unrivalled. Second, human-resource recruiters can use keywords to filter candidates whose skills and experience match the role. Third, jobseekers can tailor-fit their resumes to company requirements or hiring managers to help them stand out. 

But such ease also has its drawbacks, such as wider competition. Why should they click  your message amidst the barrage of job application emails? From tone and use to sample applications, here’s a guide to emailing a compelling job application message to get your foot in the door.

• What is a job application email?
• Before you begin

The body of the email

The closing paragraph.

• Attaching your resumé and other documents
• Proofreading and editing

The follow-up

• Job application email template

Frequently asked questions

What is a job application email  .

A digitised cover letter is another name for a job application email. It explains your intentions and introduces your background and expertise before you break down the specifics of your resumé. 

However, it’s not as simple as converting a hard copy to an electronic format.  Numerous studies reveal that people don’t consume hard and soft copies in the same way. The latter requires less energy and focus, which is why you should put your most compelling and role-specific skills and experiences at the top of your email. Moreover, many recruitment professionals depend on software or an  Applicant Tracking Systems (ATS) to filter applications.

Importance of a well-crafted job application email

Your job application email should shine, whether it will be read by a human or a computer. Crafting a cleverly worded and properly formatted message is imperative if your goal is to impress any hiring manager and outsmart any software. Understanding the role’s requirements and the company’s ethos and culture vis-à-vis your skills will help you figure out the best way to frame your message.

Why first impressions matter 

Your job application email is the first thing the hiring manager will see. More than your qualifications, which will be further detailed in your resumé, your message will convey your character, confidence, and grit. In a few hundred words of text, recruiters can see how well you looked into the role and the organisation, how thorough you were with assessing your skill set, and even how meticulous and detail-oriented you are – so no typos or grammatical errors, please.

It’s the first hurdle you must clear before proceeding with the rest of the application process.

Before you begin  

Gone are the days when you could write a single cover letter to send to all companies. Now, you score bonus points for customising your message for each application. Did you read about the organisation’s charitable work? Mention why it resonates with you. Small details can make a massive difference.

So, before you even start composing an email for a job application, do your due diligence.

Research the company

1. Understand the company values and culture.

Millennials and Gen Z currently make up most of Singapore’s workforce. Unlike boomers who prioritise long-term security, the younger generation’s goals include work-life balance, flexibility, and organisational culture. They tend to thrive in companies that support causes that they themselves believe in. The  synergy between company culture and personal credo has never been more important than in today’s labour landscape. 

Hence, studying a workplace’s values can save you time and effort. If you find a company whose philosophy resonates with you, highlight this in your job application email. For example, if you discover that the organisation underscores mentorship and training programmes, you can connect these with your love for continuous learning.

2. Identify key aspects of the job.

Read the job description thoroughly, and note the traits and technical skills that it mentions. Attention to detail? Proficiency in JavaScript? Background in digital marketing? Briefly explain how you caught a small but significant typo in your company’s press release. Add how you helped design a webpage. Include the number of years you spent in web advertising. Try to work these keywords into your email to get through the ATS. You can also  use power words to emphasise your tenacity.

3.   Tailor your application to the specific company and role.

Think about how you want the hiring manager to give your email special attention. Try to exercise the same courtesy when you submit your job application. You can create a more meaningful connection with recruiters when you design your application according to the company's needs. Moreover, you can use it to show who you are as a person, not just as a potential employee.

Gather necessary information

1.   contact information for the hiring manager or hr department.

Reaching the right person is crucial when applying for a job through email. Get the contact information of the HR department, if not the hiring manager themselves. If someone in the company referred you, mention their name in your message and copy them in the email. According to  Harvard Business Review , employee referrals are usually more successful than regular applications by 70 per cent.  

2. Relevant job reference number or code

Some agencies or companies, especially ones with a broad range or which are actively hiring, employ job codes to organise the vacancies. Check the job description for a reference number and include it in your job application email. It might be one of the ATS filters, too.

3. Formatting guidelines or specific requirements from the job posting

Nothing proves your thoroughness better than following instructions about the application. Did they specify a file format? Did they detail a file-labelling system? Don't shrug these off. Hiring managers gave these instructions for a reason. They might set aside your application for simply overlooking them.

Craft the perfect subject line 

The subject line is the first touchpoint for any job application email. It has to be catchy yet concise, and must relay your intention in 41 characters – the optimal length for a subject line. 

 Check if the job description specifies a subject line format. If it doesn’t, indicate your purpose, the vacancy, and your name. For example, you can write, "Job Opening_Data Scientist_Mark Huang." If the role has a reference ID, you can write, "Job Applicant_Data Scientist #4545_Mark Huang." Your name is also in the “sender” slot, so don't worry if it gets cut. It goes without saying that you should use a  professional-sounding email with your actual name when sending out job applications online. 

Depending on the company culture, you can also personalise the subject line. Add the hiring manager's name to catch their attention. You may want to show your edge up front, like writing "Summa Cum Laude in Creative Writing for Copy Editor Job."  

The greeting

Always address the hiring manager by name if you know it. This shows your effort and confirms that your message isn't a generic template. Include titles, such as Ms, Mr, or Dr if necessary. You could also add university or professional degrees, such as MBA, MSc, or PhD. If the company is more casual, you may skip formal titles – ask a current employee how it’s done, if you can. As a general rule, go for politeness. 

If you are unsure of the hiring manager's gender identity, opt for gender-neutral titles or skip them altogether. 

If you cannot find the hiring manager's name, avoid resorting to sweeping salutations, such as "To whom it may concern." Be as specific as possible. Some alternatives include:

• Dear ABC Company's Hiring Manager
• For XYZ Organisation's Recruitment Department
• Good morning, Talent Acquisition Head of 123 Corp. 

The opening paragraph

When writing an email for a job application, always remember that it should be snappy. Think of it as a  great cover letter , an elevator pitch. It should not be a paragraph version of your resumé, so don't start narrating your history. Start with a strong hook – and remember to throw in those job description keywords. Include the position you're interested in, and explain why you are the most suitable person for the job by mentioning relevant experience and skills. 

Adding these crucial details at the beginning tells the hiring manager why they should be reading your email, and demonstrates your enthusiasm for the role. 

Now that you have the hiring manager hooked, reel them in. The body of your job application email should validate why you are the best fit. The rest of your message should accomplish one or all of the following, depending on the company and your reasons for applying: 

1. Showcase your skills

Scattering adjectives that match the job description in your email is easy enough, but take it a step further: Show, don't just tell! Instead of saying you're a terrific problem solver, briefly discuss a concrete situation where you demonstrated your critical thinking and crisis management skills. Instead of saying you led your team to victory, explain how your agile social media strategy increased your website's page views by 125 per cent.  

Always quantify your accomplishments when possible.

2. Demonstrate company fit

Did you know that 31% of Singaporean companies rank personality and company fit among their top three reasons for offering candidates a job? Based on  JobStreet’s Hiring, Compensation, & Benefits Report (2022–2023), your attitude is a crucial factor in your hireability, just after work experience and salary expectations.  

Match the tone of your letter to the vibe of the company. For example, expect to be more traditional with a bank or financial enterprise, whereas a creative agency would respond better to a witty email. Get a feel of the company by checking its website, social media, employee reviews, and even the office. Did its Instagram page post about the weekly team quiz night? Add a sentence about your love for trivia and competition. 

Mention that your optimism and love for challenges match the organisation’s positive and motivational approach to projects. 

3. Explain employment gaps or career transitions (if applicable)

Most cover letters and resumés usually gloss over any perceived weaknesses. If a proverbial elephant in the room is in your application, however, you may want to tackle it head-on. The recruitment manager may even commend your transparency and willingness to work on anything you lack. Here are some situations that may require a brief explanation:

• Employment gaps – Did you take a long break? Why? How did it help you? 
• Career transitions – Are you shifting industries? Why are you doing so now, and how could you be an asset in your next potential one?
• Retrenchments – Did you get laid off? Clarify the reasons.
• Lack of specified skills – Is there a skills gap in your resumé? State why and how you’re willing to work on it. Turn it into a strength. 

The goal is for the hiring manager to read through to the end of your email – an achievement in itself. A strong final statement is an opportunity to underscore your suitability and excitement for the role. The closing paragraph should also include an expression of gratitude and a call to action (or CTA) for the next steps. 

Reiterate your contact information, even your email, and let the hiring manager know you’re open to discussing anything regarding your application. You could also include a reminder that you’ve attached pertinent documents to your email. 

Attaching your resumé and other documents    

Recheck the job description at each step of the process to see if there are explicit instructions regarding your submission. Are there other documents you must present, such as a portfolio, transcript, or recommendation letter? Did the company indicate a font type and size for your resume? File type? File-naming format? 

If there is no direction, be as straightforward as possible with these tips:

• Choose PDF as your default file format. It’s flexible enough to be readable on most devices, yet set enough to keep your documents’ layouts in place. 
• Name your files with your last and first names, then describe the contents. For example, “Singh_Benjamin_Resumé.” 
• Be clear, clean, and specific with your naming system. Avoid submitting documents named “resumé,” “cover letter,” or “portfolio_final_FINAL.”
• As much as possible, don’t give the hiring manager a link to access your documents. Present them right then and there. You can make an exception for portfolios or other large files. However, make sure the file-hosting service you use does not require sign-ups or any cumbersome steps to access.  

Also, make sure to double-check every document before attaching. You wouldn’t want to send a resume to ABC Company with a job objective that states, “To be the sales manager of XYZ Corp.”  

Proofreading and editing  

The  2023  PLOS One study reveals that a resumé with two typos can reduce your chances for an interview by seven per cent, while a resume with five typos can make those odds drop by as much as 18.5 per cent! These seemingly minor mistakes create an impression of poor mental faculties and lack of conscientiousness. 

To make sure you’re submitting a squeaky-clean job application email, do the following:

• Have a friend look at your documents for grammar, spelling, and tone. If you know someone working in the company to which you are applying, have them do the checking. 
• Enlist the help of apps, such as Grammarly, Quillbot, or Hemingway Editor.
• Don’t just check for grammar and typos. Review the details you added, too, and make sure they align with the job description and company culture.

What do you do  when you don’t hear back about your job application ? Should you follow up? The hiring process can take a while, so an update request could express your enthusiasm for the role. It shows you are proactive and have a take-charge personality. 

The hiring team may be sifting through many jobseekers, so give them time. Wait around two weeks before doing a follow-up. Be polite and professional, not pushy. Send an email introducing yourself, including the role for which you’re aspiring, and indicating when you sent your application. Ask if it was received, and type a quick summary of what you wrote in your original message. Finally, finish your message with a CTA, and leave the conversation open for discussion. You can also take inspiration from some of these  sample emails to follow up on your job application .

If you want a more prompt reaction, call the company. However, do this only when you know the person in charge of recruitment. Otherwise, the person on the other line might not know what you’re talking about. 

When should you move on?

Some hiring managers will be upfront about rejecting you, but others will remain quiet. Give yourself a deadline to get a response, based on personal needs and your determination to get into that specific company. You should also consider the opportunity cost of your anticipation. Be  productive while waiting . If you get a straight “no,” don’t hesitate to  ask for feedback on what you could have done better . 

Job application email template  

Subject: Job Application for [Position, Job Reference Number]_[Full Name]

[Name of Hiring Manager]

[Hiring Manager’s Official Designation]

[Name of Company]

Dear [Name of Hiring Manager]

Good day! My name is [your name], a [your most recent role]. I learned about an opening for a [vacancy] through a [where you found out about the opening]. I believe I have the skills and personality you are looking for from my experience at [add your background and accomplishments].

I am proficient in [add your technical skills], which I’ve mastered after [narrate a specific situation]. My background has also taught me to be [add your transferable skills], which I think is necessary for the role and for the company to thrive. My experiences in [cite a specific project] have made me a better collaborator, leader, and critical thinker. 

I saw in your Facebook post that you support environmental sustainability, which is something close to my heart as well. I am a regular volunteer at Green Nudge and I participated in the recent Earth Day Fun Run. 

I believe I have the qualifications you are looking for to fill the [job opening]. I have also attached my resumé and portfolio to this email. Please refer to them for more information. Also, please do not hesitate to contact me for any questions or clarifications. 

Thank you for this opportunity. I enclose my contact information below. 

 Sincerely,

[Your Full Name]

[Contact Number]

You can also use this checklist to ensure you’re presenting enough about yourself:

• A properly formatted subject line
• An address, including the name of the hiring manager, their exact title, and the company name
• An appropriate salutation
• A catchy introduction that includes your skills and experiences that match the job description
• Body text that gives specifics on your abilities
• A closing statement that includes your contact details and an open-ended invitation to discuss the details of your application further
• An appropriate signature
• Properly formatted supportive documents, such as your resumé and portfolio

Job application email examples

Sample email for a job application to a traditional company.

  Subject: Applying for Sales Associate_Job ID 1234_Goh, Aaron

Ms Hazel Chu

Head of Talent Acquisitions

Acme Insurance Agency

 Dear Ms Chu:

Good day! My name is Aaron Goh, a BSc Information Systems graduate from Singapore Management University. I recently came across an article in DollarsAndSense about your nomination as the Best Insurance Agency in Singapore. I believe your commitment to excellence makes your company a place I can thrive in, which is why I am interested in the open Sales Associate position. I graduated Cum Laude and was treasurer of the Young Leaders Association. 

While I am a fresh graduate, I do have experience in entrepreneurship, marketing, and innovation. My thesis, which was nominated as the university’s best project, involved creating a new, healthy brand of kaya jam and developing an effective marketing strategy for Gen Z. Despite a time crunch, the results exceeded projections by 200 per cent. I am determined and hardworking, with practised time management skills and a passion for collaboration. 

But more than the job itself, I saw how much Acme Insurance Agency fosters teamwork and training. As a potential employee just about to join the workforce, these factors are important to me. I am inspired to work in an organisation that prioritises employee growth. 

 I have attached my resumé as well as a recommendation letter from my college professor to this email. Please refer to them for more information. Do not hesitate to contact me for any questions or clarifications. I’ve listed my contact details below for your reference. 

Thank you for considering my application.

Sincerely yours,

+65 1234 5678

[email protected]

Sample email for a job application to a more casual company

Subject: Graphic Artist Opening_Young, Jaycee 

Mr Raymond Jai

HR Executive

Creative Solutions Co.

Dear Mr Raymond Jai:

 I hope this message finds you well. I got your contact details from a college friend, Benjamin Chia, who currently works at Creative Solutions Co. as the marketing manager. I am interested in the position of graphic artist. I’ve been working freelance for the past five years, and my work has been featured in award-winning campaigns. I’ve collaborated with award-winning agencies, such as Ogilvy and Leo Burnett. I’m comfortable using Adobe Photoshop, Illustrator, and InDesign, as well as Sketch, Procreate, and Blender 3D. 

My experience as a freelancer has taught me how to work with tight deadlines and different personalities, and to understand the needs of various brands. I once completed a brand book in two weeks, carefully addressing the client’s builds and preferences. The client was so satisfied with the final product that they expanded the project’s creative scope. 

To know more about me, I’ve attached my resumé as well as a zip file of my best work. Should you have any more questions, please do not hesitate to contact me via the details I listed below. Thank you so much for your consideration. I hope it’s not presumptuous of me to say that I am excited at the potential to work at Creative Solutions Co. 

Jaycee Young

The point of a job application email is to encourage the hiring manager to learn more about you, and to demonstrate your enthusiasm for the role. Just put your best foot forward, highlight your skills based on the job description, and make sure to proofread your documents and appear professional. You might want to try JobStreet’s  Interview Practice Tool while you wait for the next steps.  

• What if I can’t find the hiring manager’s name? ⁠ ⁠ It happens, especially if the recruitment email is a bit generic. Be as specific as possible even without the name. Check the company website to see how they address their recruitment department, and use that instead.  ⁠
• How long should my job application email be? ⁠ ⁠ Keep your job application email brief. Try not to go beyond 300 words, but focus more on conciseness and comprehensiveness than word count. Concentrate on the requirements in the job description. After all, your goal is to keep them interested; very long prose might make them lose their attention. ⁠
• Is it okay to use humour in my job application email? ⁠ ⁠ Get a feel for the company you wish to join. Check their website and social media pages. If they’re more casual and engage in witticisms, go on and turn up the fun. However, make sure your diction and jokes are appropriate and not offensive. ⁠
• How do I write a job application email if I have no experience? ⁠ ⁠ Most fresh graduates don’t have official work experience, but you may have developed some soft or even hard skills at university. You can still get a  job even with no experience . Focus on your outstanding traits, and the projects you did in school. ⁠ 
• Can I use the same job application email for multiple applications?  ⁠ ⁠ Having a template for your job application email is okay, but customise it per company. After all, being as specific as possible can only work for you. For example, change the addressee. Revise the terms you use based on what the company mentions in the ad. Add particular situations that only refer to the company. These show your attention to the finer points, as well as your determination. Check every application before sending it to make sure you’ve provided the right details. 

Make things easier by signing up for a  JobStreet profile . It automatically links you to companies with vacancies that match your qualifications. 

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Introduction

In today's competitive job market, standing out is the name of the game. Whether you're a seasoned pro or a fresh grad, these email templates are your secret weapon to making a kickass impression and landing that dream job.

Finding the perfect job can be tricky. But don't worry; we've got your back! We've handpicked 20 exceptional job application email templates, each tailored to tackle specific challenges you might face. From crafting attention-grabbing intros to nailing those salary negotiations , we've got practical and actionable templates that will seriously level up your job application game.

Let's dive in and get you on the fast track to job-hunting success! Ready? Let's go!

Essential Tips for Crafting Memorable Job Application Emails

In the journey of job-hunting, whether you're just dipping your toes or have been around the block, crafting a job application email that stands out is a skill unto itself. This guide is here to help you do just that. With these tips, you'll be able to infuse your application emails with a casual yet engaging tone, showcasing not just your professional accomplishments but your personality too. So, let's dive in and give your application emails that extra pizzazz that gets you noticed!

Crafting Emails That Stand Out: Put some personality in your email! Customize it to the job and the company. A catchy subject line and a friendly "Hello [Recipient's Name]" can go a long way.

Grabbing Attention from the Get-Go: Be bold and get right to the point. Show them you know about the company and are excited about the role.

Highlighting Accomplishments That Impress : Forget about just listing jobs; talk about what you've achieved. You got numbers or incredible examples to show how you rocked it? Even better.

Create a sense of urgency with action verbs: Let's keep things moving - use action verbs. "Led," "enhanced," "delivered" - these kinds of words make you sound like you mean business.

Navigating the Art of Persistence: No word after a week or two? It's cool to send a follow-up email. Just keep it chill and professional.

Gratitude and Professionalism Post-Interview: After your interview, send a thank-you note. It's a neat little way to show you're keen and is a nice thing to do.

Addressing Career Breaks with Confidence: Had a career break? No biggie. Own it in your email, and talk about what you did then and what you learned.

Short and Sweet Emails that Pack a Punch: Keep your email short and sweet.  Let AI be your editor . Powerful sentences, a clear message - that's how to do it.

Tactfully Discussing Compensation: If money talk is needed, keep it cool and respectful. Do your homework on typical salaries so you're in the know.

The Power of Networking Emails: Networking emails can open doors, so don't be shy to send them out. Remember to be friendly, clear about what you want, and show how the connection could be a win-win.

Turning Setbacks into Opportunities: Didn't land the job? Use it as a chance to grow. Thank them for the opportunity, let them know you're still interested, and ask for feedback to improve.

Wrapping Up Your Email with Impact: Leave a lasting impression. Ask for the next step, show you're psyched about the role, and thank the recipient for reading your email. It's all about leaving things on a high note.

Let's bring these tips to life with some inspiring examples of outstanding job application emails that are sure to get responses!

20 Job Application Email Samples & Templates

1. sample for experienced professional.

Subject: Application for the [Job Title] position - [Your Name]

Dear [Recipient's Name],

I recently came across your job posting for the [Job Title] position on [Job Board/Company Website]. As an experienced [Your profession], I am eager to bring my strong [mention 2-3 skills] to your esteemed organization, [Company Name].

I am particularly attracted to your company because [mention something you like about the company]. My previous experience in [relevant job/industry] and my ability to [mention a significant achievement or skill] make me a strong candidate for this position.

I am attaching my resume for your review. I am looking forward to the opportunity to discuss my application further.

Thank you for considering my application.

Best regards,

[Your Name]

2. Speculative application

Subject: Enquiry for Potential Job Opportunities - [Your Name]

I am writing to introduce myself and to express my interest in exploring job opportunities within your esteemed organization, [Company Name]. I am a [Your profession] with extensive experience in [mention 2-3 skills or areas].

While I understand there may not be current openings aligning with my expertise, my skills and background could significantly benefit your team.

I’m attaching my resume for your perusal. I would like to discuss how I might contribute to your team.

3. Referral from a contact

Subject: [Referral's Name] recommended I contact you - [Your Name]

I recently spoke with [Referral's Name], who suggested I contact you regarding potential job opportunities in [field]. I have been following the success of [Company Name] and am excited about contributing my skills and experience to your team.

My background in [mention your background] and my proven ability in [mention your skills] make me an ideal fit for [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss further how I can contribute to your team.

4. After a networking event

Subject: Great meeting you at [Networking Event] - [Your Name]

I enjoyed meeting you at [Networking Event]. I was impressed with your insights about [mention something discussed] and inspired by the culture and values of [Company Name].

I am very interested in the opportunity to contribute to your team and believe my background in [mention your background] would be a valuable asset.

I've attached my resume for your review. I would like to discuss potential job opportunities at [Company Name].

5. Career change

Subject: Exploring Opportunities in [New Industry] - [Your Name]

I am writing to express my interest in transitioning into the [New Industry] sector and believe that my skills and experiences make me a fit for [Company Name].

While much of my professional experience has been in [Previous Industry], I have developed critical skills such as [mention 2-3 skills], which are transferable to [New Industry].

I am attaching my resume for your review. I look forward to discussing any opportunities you have.

6. For Freshers

Subject: Application for [Job Title] position - [Your Name]

I recently came across the job opening for the [Job Title] position at [Company Name] on [Job Board/Company Website]. As a recent graduate of [mention your degree], I am excited to start my Career in [mention industry or job role].

During my studies, I gained experience in [mention internships, projects, or relevant coursework], developing my skills in [mention 2-3 skills].

I have attached my resume with this email. I am enthusiastic about the opportunity to discuss my application further.

7. Reapplying for a Job

Subject: Re-application for [Job Title] - [Your Name]

I previously applied for the [Job Title] position, and since then, I have further developed my skills and gained additional experience in [mention specific area].

I am highly interested in [Company Name] because [mention why you are interested] and would appreciate consideration for the updated position.

I’ve attached my updated resume with this email. I look forward to the opportunity of discussing my application with you further.

8. Applying through LinkedIn

Subject: Interest in [Job Title] position at [Company Name] - [Your Name]

I noticed your job posting for the [Job Title] position on LinkedIn and was excited by the opportunity to apply my skills and experience at [Company Name].

My experience as a [Your profession], coupled with my proven record in [mention a significant achievement or skill], aligns well with the qualifications you are seeking.

I have attached my resume for your review. I would appreciate the opportunity to discuss my application further.

9. Follow-up after an interview

Subject: Thank You for the Interview - [Your Name]

Thank you for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed discussing [specific topic] and learning more about the team and organization.

Having had a clearer understanding of the role and your expectations, I am confident that my skills in [mention 2-3 skills] and experience in [mention area of expertise] would be an excellent fit for your team.

Thank you once again for your time and consideration. I look forward to hearing from you soon.

10. Job Inquiry Email

Subject: Inquiry About Potential Job Openings - [Your Name]

I am writing to inquire about potential job openings in your esteemed organization, [Company Name]. I am particularly interested in [mention department or job role], as my skill set and professional background align well with this field.

I have [mention years of experience] in [your profession], and I could bring valuable insights and leadership to your team.

I’ve attached my resume for your review. I look forward to discussing how I could contribute to your team.

11. Asking for Informational Interview

Subject: Request for Informational Interview - [Your Name]

I'm [Your Name], a [Your profession] with a keen interest in [mention the specific area of interest]. I admire the work your team at [Company Name] is doing, particularly in [say, a project or aspect of their work].

I'm reaching out to see if you might be available for a brief informational interview. Your insights could be invaluable as I navigate my career path.

Thank you for considering my request. I look forward to speaking with you soon.

12. After Job Fair

Subject: Following up from [Job Fair Name] - [Your Name]

It was a pleasure meeting you at the [Job Fair Name]. I was impressed by the work [Company Name] is doing in [mention specific project or initiative] and am excited to contribute my skills and experience to your team.

I’ve attached my resume with this email and I look forward to discussing employment opportunities at your convenience.

13. Applying for an Internship

Subject: Application for [Internship Position] - [Your Name]

I came across your posting for the [Internship Position] at [Company Name] on [Job Board/Company Website]. As a student studying [Your Major], this opportunity aligns perfectly with my career goals.

During my academic Career, I have developed skills in [mention 2-3 skills], which could be of value to your team.

I've attached my resume for your review. I would appreciate the opportunity to discuss this internship further.

14. Unsolicited Job Application

Subject: Spontaneous Job Application - [Your Name]

I am writing to introduce myself and express my interest in joining your team at [Company Name]. I have a strong background in [Your profession], with key strengths in [mention 2-3 skills or areas].

While I realize there may not be any current vacancies, my expertise could be valuable to your team in the future.

I've attached my resume for your review. I would appreciate any consideration you can provide.

15. Applying for Part-Time Position

Subject: Application for [Part-Time Job Title] position - [Your Name]

I am interested in applying for the [Part-Time Job Title] position listed on [Job Board/Company Website]. My skills in [mention 2-3 skills] make me an ideal candidate for this role.

I have attached my resume for your review. I look forward to the opportunity to discuss my application further.

16. Applying for a Remote Position

Subject: Application for the Remote [Job Title] position - [Your Name]

I am writing to express my interest in the remote [Job Title] position I saw on [Job Board/Company Website]. I have extensive experience in [Your profession] and am adept at managing my tasks and responsibilities remotely.

I have attached my resume for your review. I would appreciate the opportunity to discuss this position further.

17. Reaching Out to a Recruiter

Subject: Introduction and Job Inquiry - [Your Name]

My name is [Your Name], and I am a [Your profession]. I'm reaching out to you as I admire the work of [Company Name] and am interested in exploring potential job opportunities.

I have attached my resume for your review. I would be delighted to discuss how I could bring value to your team.

18. Post-Maternity Leave Application

Subject: Ready to Resume Work - [Your Name]

I am a [Your profession] ready to reenter the workforce after taking some time off for maternity leave. I am eager to return my experience in [mention 2-3 skills or areas] to a professional setting.

I am particularly interested in [Company Name] because [mention something you like about the company]. I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further.

19. Freelance Job Application

Subject: Freelance [Your profession] Available for Projects - [Your Name]

As a freelance [Your profession], I provide services in [mention 2-3 areas of expertise]. I am reaching out to see if [Company Name] could benefit from my skills and experience.

Please find my portfolio attached/linked for your review. I look forward to discussing how I can contribute to your upcoming projects.

20. Responding to a Job Ad on Social Media

Subject: Application for [Job Title] Seen on Social Media - [Your Name]

I recently saw your advertisement for the [Job Title] position on [Social Media platform]. As an experienced [Your profession], I am excited about the opportunity to apply my skills at [Company Name].

I have attached my resume for your review. I am looking forward to discussing my application further.

Stand Out with Neo: Personalized email address and one-page site

After exploring our carefully crafted business email templates , let's introduce a game-changing tool to level your job application game further. Meet Neo , our cutting-edge email client. Consider the difference between receiving an email from [email protected] and one from [email protected]. The latter instantly stands out, not just as a testament to your professionalism, but as a clear indication that you've taken that extra step to create a unique and personalized brand for your job search. It's a subtle yet powerful distinction that can tip the scales in your favor. It also boosts email open rates , ensuring your carefully crafted application emails are noticed.

When you sign up with Neo, you get more than just an email client. You get the opportunity to create your personalized email address and a one-page site. Imagine sending out job applications from [email protected] and directing potential employers to a sleek virtual stage for your resume, portfolio, or professional blog, and you'll make a lasting impression on recruiters. With Neo, you have all the tools to stand out, make an impact and land your dream job. 

Simplify your job search with Neo

Navigating the job market can often feel like a juggling act. Between keeping track of applications and tailoring your approach for each potential employer, it can all get a bit overwhelming. That's where Neo comes in. Designed with your needs in mind, Neo allows you to set up and save these job application email templates for repeated use. With just a few clicks, you can personalize and send a standout job application, saving you time and effort. It's about making the job application process as smooth and efficient as possible, so you can focus on what truly matters.

In Conclusion: Empowering Your Job Application Emails

The art of crafting job application emails doesn't have to feel like an uphill battle. You can transform your application emails into persuasive, memorable conversations with a dash of personality, a pinch of assertiveness, and a hefty helping of sincerity. Remember, each email is a unique chance to showcase your skills, enthusiasm, and distinctive professional story. So take the plunge, and let your authentic self shine through in every line. Here's to landing that dream job!

How to write a great job application email

Are you looking to change jobs? Perhaps you’re wanting a new challenge, returning to the job market for the first time in years, or just want to explore career options that are right for you. Landing your next job starts with a great job application email.  

These days, most job-searching is done online, and the initial contact with a company usually takes the form of an application email. This email is the very first thing that a prospective employer will see from you, and it can make or break that all-important first impression. 

Knowing how to write an email for job application is therefore an important skill to learn. Mastering this skill can help you write more effective emails, make better first impressions, and have more chance of being called in for job interviews in the future. This guide will look at how to write a great job application email.  

What is a job application email? 

Before we look at any job application email sample or go into the details of what to write in an email when sending a resumé, it’s important to have a clear definition of what a job application email actually is. 

In simple terms, a job application email is the email that a job seeker will send to signal their interest in a job. It’s a lot like a cover letter, but formatted for email, and it’s usually accompanied by a CV or resumé. 

In today’s competitive job market, where dozens or even hundreds of applicants can go after the same job, first impressions are hugely important. Writing a good email when applying for a job can get your entire application process off to the best possible start. 

Before you begin 

Before sending a resumé via email or looking at what to write in an email when sending a resumé, there are a few steps you can follow to set yourself up for success . 

Research the company 

First, it’s always a good idea to take some time to research the company that you’re applying to work with. The more you find out about them, the more information you’ll be able to use and reference when it comes to writing your email later on. 

Make sure to use all of the tools and resources at your disposal to learn a lot about the company. Find out about their key values and workplace culture, as you may be able to mention some of that in your application email. 

For example, if you find out that the company prides itself on its diversity, equity and inclusion strategy, where everyone is made to feel welcome, you could bring that up in your email, describing how you’re excited at the idea of being part of such a positive and inclusive environment. 

You should also make sure to look through all the relevant details of the job description, too. Check out the list of required skills and desired experiences, and then tailor your application email appropriately to show how and why you’re an ideal job seeker. 

Gather necessary information 

The research phase isn’t over yet. As well as learning all about the company’s culture and the role that you want to apply for, it’s also a good idea to collect all the necessary info that you’ll need to craft your email. 

This includes the contact information and name of the hiring manager or Head of HR, for example. It’s generally well-viewed if you’re able to address your email directly to the hiring manager, as this demonstrates that you’ve done your research. 

You should also note down the relevant job reference number or code to include at the top of your message, so that the employer knows exactly which job you’re applying for. 

Plus, some businesses may provide strict and clear instructions regarding the structure and format of how to write an email for a job application . You’ll need to be aware of any instructions and make sure to follow them when putting your email together. 

Crafting the perfect subject line 

The first thing to write in a job application email is the subject line. This is the ‘title’ of the email, and it’s the first little bit of text that your prospective employer will see when they spot your email in their inbox.  

Subject lines may be small, consisting of barely a dozen words in most cases, but they’re very important parts of the email. Many people make the mistake of writing a subject line that is too convoluted or lengthy. At the same time, others write subject lines that are too short or lacking in clear information. 

It’s best to keep your subject line clear and concise, focusing on the most important pieces of information that your recipient needs to know. That includes your name, the job title you’re applying for, and the job reference. For instance, a smart and sensible subject line could be something like: 

“Shane Johnson - Project Manager Application - Ref: 000001” 

The greeting 

The next step of how to email a job application is the greeting. This is the opening piece of the email text, and it’s another key element to get right. Typically, you should try to start off with a formal salutation, and it’s best to address the hiring manager by name, if possible. 

This is why we recommended doing some research earlier on in the process to find out the hiring manager’s name. If you aren’t able to do that, you can try using a standard formal alternative instead, with some examples including: 

• To Whom it May Concern 
• Dear [Company Name] Hiring Manager 
• Dear Sir/Madam 
• Dear [Company Name] Recruiter 

These alternatives are professional and much more suitable to use than a standard ‘Hi’ or ‘Hello’. However, it’s still best to try to find a specific name, if you can. Use various resources, like company websites to track down the hiring manager’s name. 

The opening paragraph 

Next, you’ll move on to the first paragraph of your job application email. This is a key part of the entire message, as this is where you have the chance to grab the reader’s attention, hook them in, and encourage them to read on through your email with enthusiasm and interest. 

In general, when it comes to the content of the opening paragraph, it’s best to outline the purpose of your application. You might like to start off with a quick introduction and a description of where and how you learnt about the job. 

From there, you can move on to explain why you’re applying and what drew you to the role. It’s important to demonstrate a lot of eagerness and enthusiasm here, giving the clear impression that you’re passionate and interested in the job. 

If the opening paragraph feels like a ‘copy and paste’ or seems too generic, readers will quickly get bored or may even dismiss your application right away. To avoid this, be sure to tailor your writing to the role at hand, highlighting key skills or experiences you can bring. 

The body of the email 

With the opening taken care of, you can move on to fill out the body of the email. This is the core of the application, and it’s where you have the opportunity to sell yourself, highlighting relevant skills and experiences. Just like the intro, it needs to be engaging, enthusiastic, informative, and clear, without any unnecessary filler or irrelevant content. 

Showcasing your skills 

When applying for a job by email, the body of your message is the ideal place to show off all of your key skills. Think back to the job description and remember the skills that the employer was looking for. Try to list all of the skills you have that are relevant to the role and illustrate them with examples. 

For instance, if the role requires good leadership and communication, you could point out a past experience where you’ve led a team to success, providing statistics or other data to back up your claim. Or, if a job demands a high level of IT expertise, you can talk about relevant qualifications or certificates you’ve obtained in the use of specific software. 

Simply listing your skills isn’t the best approach, as recruiters will quickly get bored by meaningless without any context or explanation. Instead, it’s much more effective to quantify each of the skills you mention, providing clear and concrete examples of your achievements to demonstrate why you’re the right person for the role. 

Demonstrating company fit 

The main aim of any recruiter is to find people who can fit perfectly with the company they represent. So, in the body of your email, you also need to find ways to show that you would be the ideal fit, not just for the role that you’re applying for, but for the company as a whole.  

This is why it’s so useful to research company culture before writing your email. It will help you find some clear values and ideas to bring up when writing your job application email. For example, if the company is committed to sustainable causes, you could mention your own passion for eco-friendly initiatives. 

Similarly, if a company is very customer-oriented, you could talk about how that philosophy matches your own, citing examples from your career to support your claim. Ultimately, it’s all about aligning your values with the company's, while also showing plenty of enthusiasm at the idea of joining the team. 

Explaining employment gaps or career transitions (if applicable) 

You may have certain employment gaps or career transitions in your employment history. There can be many potential explanations for this. Some people take time out of work to care for relatives or study, while others may suddenly decide on a career change after feeling that their pre-existing career path simply wasn’t the right one. 

There’s no shame in having gaps in your employment history or switching to a different type of work entirely, but it’s still worth addressing this in your application email. You can take a paragraph in the email body to explain the gaps or transitions. This shows confidence, reliability, and it also helps to clear up any confusion for the recruiter, too. 

It’s also an opportunity to turn a perceived weakness into a strength. For example, you could explain that switching careers in the past has helped to make you more adaptable, as well as giving you a wider set of skills that you can bring to the position. Or you could state that taking some time out of work gave you renewed focus and energy to bring to your next job. 

The closing paragraph 

Finally, we come to the closing paragraph of the email. This is where you can essentially sum up the message you want to get across to the recruiter, reiterating your enthusiasm and highlighting your suitability for the role. The idea is to leave the recruiter with a clear and positive impression of who you are and why they should consider you. 

This is also a good moment to express gratitude for the opportunity to apply for the role, and to thank the recruiter for their time and consideration in reading your application. You can also provide a call-to-action (CTA), inviting the recruiter to take a look at your attached CV or to contact you if any extra information is needed. 

Attaching your resumé and other documents 

When applying for a job by email, the application message isn’t the only thing you should include. It’s also standard practice to attach either a CV or resumé , along with any other relevant documents. For example, some job listings have an official application form that you can download, fill in, and then email back to the company. 

Remember to format your CV and other attachments correctly, using popular file formats like .doc and .pdf so that the recruiter shouldn’t have any trouble opening them and reading them. Also, be sure to give each document a professional and error-free name, like [Your Name] CV.pdf. 

It’s also worth looking back at the original job posting. Often, they’ll clearly state which documents they want to receive and may also provide some attachment requirements about the file size and format you should send. 

Proofreading and editing 

There’s nothing worse than putting hours of effort into crafting the perfect application email, sending it off, and then realising that you made a spelling or grammatical mistake in one of the paragraphs. Some recruiters will overlook one or two little typos, but many will have a bad impression of a job seeker who sends a message with clear errors in it. 

In other words, it’s strongly recommended to always send a polished, error-free email when applying for a job. And the best way to avoid mistakes is to read and re-read your message before sending it. You may even want to use a grammar or spell-check tool or ask a friend to read through it for you and point out any mistakes or anything that doesn’t quite read right. 

The follow-up 

Sending your application is only the first step of the process. It’s also recommended to follow-up with another email later on, if the recruiter doesn’t get back to you. In general, it’s best to not follow-up the same day, as that will appear strange, but also you shouldn’t wait too long. On average, it’s best to follow-up after three days if you’ve had no response. 

With your follow-up email , it’s best to be concise and polite. There’s no need for a long message. Keep it short and simple, politely asking if your message has been successfully received and if you should expect to receive any response soon. Often, a recruiter will respond to follow-up emails to let you know the situation, one way or another. 

If you still don’t hear anything back, it may simply be the case that the recruiter has already selected someone else for the role and they’re too busy to respond to other job seekers. After a week or two of no response, it may be time to move on and try a new application somewhere else. 

Job application email template 

We've looked at how to write an email for a job application, but now let's see an actual email application template that you can use to speed up the process.  

Dear [Recipient's name], 

My name is [Name] and I’m interested in applying for the role of [Job name] with your company. I found out about the position [details of how you found the job listing] and was immediately attracted by [key factors about the role that drew your attention]. 

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I am [insert skills and experiences relevant to the job]. I was also excited to learn about how your company [insert an attractive or key feature of the company]. 

Please find my CV attached, detailing my previous roles, experiences, and key skills. I’m particularly proud of [highlight specific accomplishment]. 

I’m very excited about this opportunity and would love a chance to tell you more about how I could fit in and bring something different to your brand. Don’t hesitate to get in touch if you need any extra information or would like to arrange an interview. 

Many thanks for your time and consideration. 

I look forward to hearing from you. 

Best regards, 

[Your name] 

Job application email examples 

Next, let’s take the email application template and put it to use, with a couple of email job application example answers: 

Dear Stephanie Klein, 

My name is Jennifer Jones, and I’m interested in applying for the role of Content Marketing Specialist with your company. I found out about the position online and was immediately attracted by your company’s team-oriented work ethic, friendly workplace culture, and successful track record in the field of SEO marketing campaigns.  

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I am an experienced Content Specialist, having spent the last decade working on a freelance basis with various firms, producing high quality, results-driven content on a myriad of topics for varying audiences. 

My experience has helped me not only hone my skills as a content creator and marketing professional, but also given me a unique sense of adaptability; I can adapt to new roles quickly and easily, understanding the specific needs of my clients and employers and tailoring my approach accordingly.  

I’m comfortable working independently but pride myself on my teamwork and communication abilities. Other key skills include my keen eye for detail, sense of organisation, and leadership skills, all of which, I feel, could benefit your business and help to make me the right fit for this role.   

I was also excited to learn about how your company has worked with several Fortune 500 brands, as it has always been a personal aspiration of mine to work on marketing campaigns for the biggest and best brands around. 

Please find my CV attached, detailing my previous roles, experiences, and key skills. I’m particularly proud of my work as team leader at Agency X, where I was tasked with overseeing campaign development and leading a team of six marketing agents to produce content for leading financial firms. 

I’m very excited about this opportunity and would love a chance to tell you more about how I feel I could fit in and bring something different to your company. Don’t hesitate to get in touch if you need any extra information or would like to arrange an interview. 

Jennifer Jones 

Here’s a second sample job application email, with a smaller and simpler layout, from the perspective of a new graduate without any work experience: 

Dear Kirsten Starc, 

My name is Peter Herring, and I’m interested in applying for the role of Data Entry Clerk with your company. I found out about the position online and was immediately attracted by the list of key skills required, which match my own skill set perfectly. 

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I’m a recent graduate with a Bachelor's degree in Mathematics.  

I may not have any work experience in a role like this, but I have a lifelong passion for numbers and IT, and I’m confident that my keen eye for detail and ability to work independently would make me an ideal fit for this position. I was also excited to learn about how your company has a history of giving graduates like myself a chance, and I’d be very happy for an opportunity to demonstrate my skills. 

Please find my CV attached, detailed my previous roles, experiences, and key skills. I’m particularly proud of my degree, along with my voluntary work with the university library, where I practiced many of the skills I could apply in this role. 

I’m very excited about this opportunity and would love a chance to discuss the role with you further. Please get in touch if you need any extra information. 

Peter Herring 

Conclusion 

Overall, it’s clear to see that crafting a standout job application email is a must if you want to have the best chance of obtaining interviews, calls, and a job offer. It’s a great way to make a memorable first impression, and if you do the research and put in the time required, making a job application email doesn’t need to be difficult. Keep these tips in mind and put your best foot forward in your next email application. 

What if I can't find the hiring manager's name? 

If you’re unable to find the hiring manager’s name, you can use a formal and generic alternative greeting, like “Dear Sir or Madam” or “Dear [Company Name] Hiring Manager.” 

How long should my job application email be? 

A job application email shouldn’t be excessively long. It should take up no more than a page in a standard word processing program, with an opening paragraph, a couple of body paragraphs highlighting skills and experiences, and a closing statement. 

Is it okay to use humour in my job application email? 

It depends on the type of job you’re applying for. If humour is relevant in some way to the role, then it may be acceptable, but for most jobs, it’s probably best to stay relatively formal and serious in the opening message. 

How do I write a job application email if I have no experience? 

It’s perfectly possible to create a great job application email sample, even if you don't have any working experience yet. Instead of discussing your career, simply focus on key skills you have and other achievements, possibly from your academic life. You can also demonstrate a lot of enthusiasm and willingness to learn. 

Can I use the same job application email for multiple applications? 

It’s possible, but not recommended. Recruiters can often spot when the same email has copied and pasted over and over again, and they’ll much prefer to see that you’ve taken the time to adjust and customise your email according to the role you’re applying for. 

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How to Write an Eye-Catching Job Application Email

Learn how to apply for a job via email and get attention for your unique professional story.

There are a variety of ways to apply for a job. While many companies now rely on an applicant tracking system or ATS, others may require that you apply via email. In this article, we’ll go over what you need to apply for a job via email, how to write a standout email, and other tips you can use when applying for jobs in this manner.  

What is a job application email? 

There may be times when a company requires that you submit your job application via email, rather than through a job portal like an ATS. When that happens, they will typically outline how to do so in the job description, noting what materials you should send, the email address you should use, and even potentially what you should note in the subject line. 

What you need to apply to a job via email 

When you apply using email, you will have three major requirements: a clear subject line ; the email body in which you explain who you are, your qualifications, and your interest in the role; and attachments . 

There are two options when it comes to the body of your email: 

Abbreviated cover letter : If you choose to attach your cover letter, consider abbreviating it in the body of your email so that the recruiter or hiring manager gets a sense of your experience and skills. 

Full cover letter : Rather than attach your cover letter, you can copy and paste it into the body of your email. With this option, your email body will function as your full cover letter. 

What attachments should you include in a job application email? 

It’s important to review the job description and take note of requested attachments and any formatting specifications, such as whether you should submit your materials as PDFs or another file extension. 

Typical email job application attachments:  

Cover letter 

Portfolio samples 

A job application email differs from a job application follow-up email in which a candidate reaches out via email to a recruiter or hiring manager after first applying for a job elsewhere, usually via an ATS.

How to write a job application email 

As you would with any other job application, take time to review the job description, identifying the experience and skills you have that align directly with the role. These details will inform your email body ( cover letter ) and will also convey the research you’ve done about the role and company. 

Once you have all the relevant information, it’s time to begin crafting your email. 

1. Write a clear subject line. 

The subject line of your email needs to state your reason for writing. A job description may specify what you should include. If not, craft a clear subject line that states your reason for writing and your name. For example, “Application: Position Title, Your Name” or “Application for Position Title: Your name.”   

2. Include a salutation.

Review the job description to see whether the company wants you to address your email to a specific employee or hiring manager. If not, you may determine who the hiring manager is by researching their title on the company’s LinkedIn page. If that information is not available, keep your salutation generic with a simple “To Whom It May Concern” or “Dear [Department] Hiring Team.” Learn more about how to address a cover letter .   

3. Introduce yourself in the first sentence.  

Get direct in your first sentence and treat it like a resume objective. State who you are, the amount of experience you have or what you’re currently doing, and that you’re writing to apply for the role. If someone referred you, mention it. 

4. Turn your cover letter into the body of your email. 

The body of your email can either be your full cover letter (if you choose not to attach it) or an abbreviated version of your cover letter (if you choose to attach it). As with a standard cover letter , you’ll want to discuss your experience, your unique fit for the role, and any accomplishments that speak to your larger impact.  

5. Close with details.

As you conclude your email cover letter, reiterate what you want and why you’re interested in this role at this particular company. State the documents you’ve attached and your availability for next steps.  

6. Sign your email. 

Sign your email with your contact information, including your full name, phone number, and email. If you have a website, include the address. 

7. Attach your materials. 

Make sure to attach all required materials, such as your resume, in the appropriate format. 

8. Proofread before you hit “send.” 

Review your email for any typos or grammatical mistakes. As with a formal cover letter, you want to make sure your email is error-free so a recruiter or hiring manager can see your attention to detail.  

Learn more: How to Use Resume Sections to Shape Your Professional Story

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Job application email samples 

Below, you’ll find two sample job application emails, one from a recent graduate with little experience and another from a mid-career applicant seeking to advance.

Recent graduate 

[Subject line] Application: Junior graphic designer, Kenan Sampson

Dear Creative Hiring Team: 

My name is Kenan Sampson, and I’m writing to apply for the junior graphic designer role on your team at X. I recently graduated with my BFA in graphic design. 

I’ve been especially impressed with X’s B-corp status and its mission to connect volunteers with meaningful and impactful experiences. During my time at XYZ University, I volunteered with a local composting group while completing two separate internships, one at the creative agency ABC Designs and the other at A to Z Corporation. 

During my internships I: 

Designed original assets, including logos, landing pages, and templates

Retouched work to meet each client’s specifications 

Met with clients as part of the graphic design team to receive and implement feedback 

I appreciate the challenge of bringing an idea to life through visual web-based mediums, and I’m interested in applying my experience to your company’s needs. I’m an organized team player with strong attention to detail, traits that will serve me well at X. 

I’ve attached my resume and two samples of work I completed as part of my internships. I’m available to discuss my experience and skills at your convenience. 

Sincerely, 

Kenan Sampson

[email protected]

555-555-5555 

Career advancer 

[Clear subject line] Senior copywriter application: Samantha Dent

Dear Mr. Morley: 

I’m writing to apply for the senior copywriter role at X. My name is Samantha Dent and I have over six years of experience strategizing, creating, and revising compelling copy for an array of e-commerce brands, such as X, Y, and Z. 

Most recently, I’ve been working as a copywriter at ABC, a company dedicated to servicing small businesses in the e-commerce space. I handle copy needs for six different clients, ranging from plant delivery services to cookware. I regularly develop distinctive value-driven language for each digital campaign that drives action, and my clients see results thanks to those efforts. For instance, X experienced a 3% increase in sales and a 12% increase in engagement across their social media platforms after our most recent end-of-the-year campaign. 

I’ve appreciated my time at ABC, but I’m eager to continue growing in my career. I’m now interested in finding a senior copywriter role at a company that prioritizes empathetic, values-first copy. I believe that opportunity is at X, where I can more impactfully manage campaigns and contribute to the team’s strategy and leadership. 

I’ve attached my resume, a more in-depth cover letter, and writing samples. I look forward to discussing this role in more detail. 

Samantha Dent 

555-555-5555

[email protected]

sdent.website 

Job search tips

As you continue your job search, take some time to build interviewing skills, so that you can walk into your next interview feeling confident. Use these resources as a starting point:

11 Interviewing Skills to Benefit Your Career

Practice Interview Questions: How to Tell Your Story

10 Examples of Strengths and Weaknesses for Job Interviews

Questions to Ask at the End of an Interview

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Taking online courses, like University of Colorado Boulder’s Business Writing course, can be a great way to improve your writing skills and get further in your job search. Get access to this and more than 7,000 other courses, guided projects, specializations, and professional certificates with Coursera Plus .  

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How to write a great job application email (with examples)

Employers receive hundreds of job application emails in a day. Getting yours noticed is the first hurdle before landing an interview. With the high competition rate, you’d want your application to stand out. 

Your  job application email is important, so we’ve prepared a complete guide on how to write an email to apply for a job and other useful tips when sending your application via email. 

What is a job application email?

Before you begin, crafting the perfect subject line, the greeting, the opening paragraph, the body of the email, the closing paragraph.

• Attaching your resume and other documents

Proofreading and editing

The follow-up, job application email template, job application email examples, frequently asked questions.

A job application email is your way of signifying interest in a job opening. Consider it the condensed and simplified version of your resume and cover letter.

It is your first point of contact and lets you connect to the hiring manager directly. On average,  a recruiter receives 250 job application emails for every job opening and spends only 7 seconds or less on each one. 

A well-crafted job application email is your chance to make a good impression–even if it’s online. Your email must be brief, comprehensive, professional, and tailored to the job opening. Remember, this is the first step to landing an interview and it will set the tone for the rest of your application process. 

Writing a job application email is a strategic endeavor. The goal is to stand out from the crowd in a short amount of time. You need to show the recruiter at a glance that you are what they are looking for. 

Before applying for a job , you have to come to the field prepared. In the competitive world of job hunting, knowing the company and what they’re looking for is vital to your success. It gives you an edge over other applicants who are vying for the same position. If you want to stay ahead of the curve, here’s how to prepare. 

Research the company

Begin with knowing and understanding the company’s values and culture by visiting its official website, and clicking on the “About Us” page. This will inform you of the company’s mission and what they do or contribute to the market or society. Apart from their website, you can check out their official social media platforms to learn about their current activities.

This is also the perfect time to check if your passion, values, and interests likewise align with theirs. Get both sides of the story and research more about the company culture through news and other external websites.  

After doing your research, it’s time to identify the critical aspects of the job description. Find what is expected and then, tailor your application by listing down your skill set and qualifications. 

Gather the necessary information

Get the contact information of the human resources department, the job reference number or code, or any other formatting guidelines or specific requirements for the job posting. 

You’ll have a better chance of landing at least an interview if you know all these and can tick off everything on their list. Again, it’s always better to prepare. 

Choose a clear and concise subject line that will make it easier for them to see your email and know exactly what it’s about. 

In essence, the subject line should clearly state the following:

• The purpose of the email
• Specific job title, with a reference number if applicable
• Full name of the applicant

You can further personalize the subject line for a human touch in these instances:

• Write the name of the recipient if you know their name. (Example: Hello, Theresa - Here is my resume for the veterinarian position.)
• Mention your significant qualifications that match the job description. (Example: Job Application: Social Media Manager with ten years of experience - Maria Isabela Garcia)
• Add your academic degrees after your name, as required by the position. (Example: Job Application - Business Manager - Jose Cortez, MBA)

In general, here are sample subject line formats that you could use:

• Application for [Position] - [Name]
• Application: [Position], [Name]
• [Name] - Application for [Position] [Reference Number]
• [Name] - [Position] Application

Here are more examples of clear and concise subject lines:

• Application for Social Media Manager Position - Juan dela Cruz
• Application: Marketing Manager Position, Juan dela Cruz
• Juan dela Cruz - Application for Virtual Assistant Position (Posting #7890)
• Juan dela Cruz - Legal Secretary Application

No matter how enthusiastic you are for the job, avoid writing your subject line in all caps. You’ll come across as demanding, and to some people, impolite. Practice proper email etiquette.

Before you can start your job application email, first, find out to whom the email should be addressed. This is usually found in the job description. It may be the hiring manager or a specific recruiter. If there’s no information available, you can use generic salutations like “To whom it may concern,” “Dear Recruiting Manager,” or “Dear Hiring Manager.” 

The beginning of a job application email must be written in a polite yet professional tone. You can start with professional greetings such as:

• Dear [Hiring Manager’s Name]
• Dear [First Name] [Last Name]
• Hello [Recruiter’s Name]

If you are addressing the recipient by their name, make sure you spell it correctly. Always double-check this detail before you click send. And most importantly, no matter the circumstance, do not refer to the hiring manager as Mam/Sir. 

The opening paragraph of your job application email should already be the strong hook that gives the hiring manager all the information they need in one look. In your first sentence, briefly state your name, your purpose for writing, and an overview of your professional experience. 

This is the perfect time to express your enthusiasm for the role and highlight your relevant professional experience and skills. You can also mention when and where you saw the job posting and the person who referred you, if applicable.

For example: “I am writing to express my interest in the [Position Name] posted on [Company Name]'s website. As a graduate of [Field of Study] from [University], I am excited to apply my skills and knowledge in the professional environment of [Company Name].” 

The body of the job application email is where you get to share more of your professional story with the potential employer. This part should contain a concise narrative of your skill set, qualifications, and relevant experiences that match what the job posting is looking for. 

For example: “I gained valuable experience in college through various internships and volunteer and organizational work. These experiences helped me develop a strong work ethic and attention to detail.”

On another note, avoid emojis in your job application email. You don’t know the hiring manager enough to warrant emojis, even if it is just a smiley face. 

Showcase your skills

According to the  2023 JobStreet PH Hiring Outlook Report , qualifications and relevant work experience are the top considerations of companies when offering jobs to candidates. You don’t have to show them all the things you have done in the past. Focus on the skills and qualifications that match the job description. 

Once you know which achievements will contribute to your case, provide concrete examples of these achievements. Provide data, statistics, or other information that led to this achievement. 

Some aspects to help you quantify your accomplishments are:

• The increase in sales or profits
• Number of clients or employees handled
• Length of professional experience in the related industry
• Relevant rankings

For instance, when applying to be a social media manager, you can say, “At my previous job, my contributions as the Social Media Manager drove 50 percent more traffic to the organization’s website, which resulted in a 20 percent increase in profit.”

Demonstrate company fit

It’s not enough that you’re the right person for the job. You should also show that you’re a good fit for the company. This is the part where you apply what you found while researching the company. 

Stress how the company’s values, mission, or vision align with yours. Substantiate this general assertion with examples of how you embody the company culture. Relate your capabilities and personality with the information you may have learned about the company through its website, social media accounts, and news or external sites. 

For example: “During my research, I learned that [Company] takes sustainability seriously. This is in line with my values as I have been a member of [environmental organization] for 5 years.” 

Explain employment gaps or career transitions 

Nobody has a perfect track record. It’s inevitable to have employment gaps, which employers might notice in your resume. Be upfront and truthful with the employer about the employment gap. 

By explaining these gaps or career transitions, you’re showing the employer your capacity to turn your weaknesses into a newfound source of strength. Focus on letting them know that despite the setback, you still used the time for valuable activities that advanced your professional skills to prepare you for re-entry into the workforce. 

As you conclude your job application email, reiterate your enthusiasm and suitability for the role and the company. Also, express your gratitude to the employer for the opportunity to apply and to consider your application. 

Of course, you don’t want this email to be the last, so place call-to-action information before you end the email. Express your willingness to provide additional information and availability to schedule an interview at their convenience. Finally, complete the job application email with a professional sign-off like “Best regards,” “Sincerely,” or simply, “Best.” 

On the other hand, your email signature should contain all your contact information. Hiring managers do not have the luxury of time to look for your contact details, so place them where they’re easily accessible, like the end of your job application email. 

Here’s a sample format of an email signature:

• [First Name] [Last Name]
• Contact Number
• Email Address
• Jobstreet Profile URL

Attaching your resume and other documents  

A job application email will only be complete with the relevant attachments. These usually are the applicant’s resume,  cover letter , and portfolio, if applicable. 

Make sure that these attachments are formatted for compatibility and easy readability of the hiring managers. If the job posting has a required format and materials, follow them and make sure to attach all requirements. You can send them as PDF documents if no format is specified.

Don’t forget to double-check their file names which should be in a professional format like “Juan dela Cruz_Resume” or “Cover Letter_Juan dela Cruz.” Make sure to change the file names if they’re still titled “Resume-2023-Final.” 

Finally, before you hit send, make sure that these documents are attached to the email. You don’t want to give the hiring manager the burden of messaging you just to resend those documents. 

Take a few minutes to give a final look at your job application email. This is your last time to catch those typographical or grammatical errors. 

Read your job application email as a whole and check if you used a polite and professional tone and all other formalities required by the employer. You can also ask a friend or enlist a professional service for a constructive second opinion on your job application email. 

In the end, having a polished, error-free email will demonstrate your dedication and attention to detail to the hiring manager in your first correspondence with them as a potential employer. 

One week is sufficient time to  follow up on the job application email . Be diligent in getting the hiring manager’s details through the company website or the job posting. 

As you write this  follow-up email , reiterate your interest in the position and politely remind them of your qualifications that fit who they are looking for. End your follow-up email with a call-to-action , letting them know your interest in proceeding with a job interview, your availability, and contact details. 

However, if you still  haven’t received a response from the employer after another one to 2 weeks, it’s time to move on. This might be hard news to take, but remember, this is not the end of the world. Job opportunities are waiting for you, especially on JobStreet. The only difference is that you’ll have a higher chance of getting noticed because you already know how to write an outstanding job application email.

Subject: Application for [Job Title] - [Your Name]

Dear [Hiring Manager's Name],

I am [Applicant’s Name], writing to express my interest in the [Job Title] position at [Company Name] posted on [Website] on [Date]. My skills and experience make me a strong candidate for this position within your organization.

I earned a Bachelor's degree in [related field] from [University]. I have [# years] of experience in [specific industry]. My previous work experience demonstrated my ability to [specific, quantifiable achievements related to the vacant position]. I am also committed to improving my professional skills, which led me to finish additional courses in [relevant certification].

I also possess excellent communication and interpersonal skills, making me comfortable working in a team and adapting to proactive work environments like yours. I am excited to be part of and contribute to [Company Name]'s success and take on new challenges that will help me grow personally and professionally. My skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further.

Thank you for taking the time to consider my application. I have attached my resume, cover letter, and portfolio to this email. I will keep my communication lines open should you have any clarifications regarding my application. 

[Your Name]

[Your Phone Number]

[Your Email]

[Your JobStreet Profile URL]

Here are sample emails for job applications in three different scenarios: for  fresh graduates , career advancers, and career professionals. Feel free to use these email application templates to kickstart your job-hunting journey. 

Job application email sample for fresh graduates

Don’t get discouraged just because you’re a fresh graduate. The latest JobStreet PH Hiring Outlook Report found that 54 percent of the surveyed companies hired fresh graduates in the past 12 months, and 8 out of 10 large companies have a higher likelihood of hiring fresh graduates.

I am writing to express my interest in the [Position Name] posted on [Company Name]'s website. As a graduate of [Field of Study] from [University], I am excited to apply my skills and knowledge at [Company Name].

I gained valuable experience during my collegiate years through various internships and volunteer and organizational work. These experiences molded me to develop a strong work ethic and attention to detail. The problem-solving and communication skills that I have mastered have also helped me build strong relationships with my colleagues and our organization’s stakeholders.

My academic achievements and work experience make me an ideal candidate for this position. I am passionate about contributing to [Company Name] 's success and excited to work with the best in the industry.

I attached my resume, cover letter, and other necessary documents for your consideration. I look forward to discussing my qualifications for the role in [Company Name]. Thank you for taking the time to consider my application.

Job application email sample for career advancers 

Subject: [Job Title] Application: [Your Name]

Dear [Hiring Manager’s Name], 

I am [Your Name] writing to apply for the [Job Title] position at [Company Name]. I have [#] years of experience in [Industry] for an array of companies, such as [Previous Companies]. 

I have been working as a [Similar Position] at [Company Name], a company dedicated to [Brief description of Company]. I handle [Brief description of tasks in the past job]. For instance, [Company Name] experienced an [Data] increase in sales and an [Data] increase in engagement across their social media platforms after a month-long campaign under my leadership. 

I have appreciated my time at [Company Name], but I am now eager to pursue professional growth in my career. The [Job Title] at [Company] is a great opportunity where I can manage results-focused campaigns and implement the company's strategy and leadership plans for its stakeholders. 

I attached my resume, cover letter, and portfolio to this job application email. I look forward to discussing this role and working with [Company].

Sincerely, 

Job application email sample for experienced professionals 

Dear [Hiring Manager’s Name],

I am [Name], writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on [Website Name]. With [X years] of experience in [Industry], I possess the skills and qualifications necessary to contribute to your prestigious organization.

In my previous role at [Past Company] as [Past Position], I was responsible for [Quantifiable Responsibility or Achievement]. This experience taught me a strong understanding of [Related Skill or Knowledge], which would be particularly relevant to the requirements of the [Job Title] position.

I firmly believe that my skills and experience would be an asset to your team, and I am excited to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Values, Mission or Vision Statement], as they align with my professional core values.

I attached my resume, cover letter, and other relevant documents for your consideration. I would be glad to discuss my application with you further. I am available for an interview at your convenience. Thank you for taking the time to consider my application, and I look forward to hearing from you soon.

Crafting a standout job application email should showcase the skills that make you the perfect fit for the role and the company. 

Doing so requires dedication and attention to detail. Know the company and the job position you’re applying for. Make a compelling case for your skills and competency for the position. Give them all the information they’ll need to reach out to you. 

Master all these, and your job application emails will surely rise to the top of the recruiter’s inboxes and land you interviews and jobs in no time. 

• What if I can't find the hiring manager's name? ⁠Suppose you can’t find the hiring manager’s name. In that case, you can simply use a general, gender-neutral salutation in your job application email, such as “Dear Hiring Manager/Team” or “Dear Recruiting Manager/Team.”  ⁠
• How long should my job application email be? ⁠A job application email should generally contain 250 to 400 words and three to six paragraphs. This email is the condensed version of your cover letter, highlighting your skill set and qualifications for the job posting. It’s a summary, not an essay.  ⁠
• Is it okay to use humor in my job application email? ⁠Humor can be used in job application emails, but use it cautiously.  Experts found that top candidates are in the best position to use humor in job applications since their resumes have already covered the requirements, and humor may make them stand out even more. For fresh graduates, this might not be applicable.  ⁠
• How do I write a job application email if I have yet to gain experience? ⁠Fresh grads should focus their job application email on the soft skills gained through extracurricular activities, organization membership, and educational courses. Employers will see value in these soft skills since they are best taught through real-life experiences. Also, emphasize your willingness to learn new skills by dedicating yourself to the position. ⁠
• Can I use the same job application email for multiple applications? ⁠Job application emails are position-specific and aim to show your qualifications and fitness for the job and the company. Using the same email for multiple applications will defeat its purpose. 

Ready to send job application emails that will surely catch the employer’s eye? #SEEKBetter jobs on JobStreet and browse the Career Advice page for expert tips. Create your  Jobstreet profile today and download the Jobstreet app on  Google Play or  App Store .

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Applying by email: Samples for your successful job application

Use these simple tricks to ensure you’ll make a great, professional impression on HR hiring managers everywhere! by Alyssa Schmitt

Should I send an email when I apply for a job?

Nowadays when you look for a new job, many large companies have an automated application system where you upload and submit your CV or resume and other documents directly. However, some companies don’t yet have such online systems and ask that you send your job request by email. Or you might be applying for a position without a formal listing at the suggestion of a recruiter or colleague. In such cases, you’ll probably need to send an email for a job inquiry. Even if you send your application by uploading it to an automated platform, you will still have to write and upload a cover letter along with your resume. No matter how it’s sent, the templates below can be used to get you started.

What do you write in an email when applying for a new job?

Here is a sample of what your cover letter should look like.

Using our checklist, pro tips, and the templates at the end of this article , you can craft the perfect email to apply for a job.

Your job application email checklist

A message to apply for a job is one of the most important emails you’ll send – so when you write your mail draft for a job application, always go through the following checklist before you hit “Send”:

• Use a professional email address
• Write a correct and informative subject line
• Be sure you have used the correct recipient's name, title and email addres s
• Craft an effective closing and signature
• Name and format your attachments correctly
• Proofread, proofread, proofread!

Professional email address

Informative subject line, recipient name and title, closing lines and signature, professional attachments, always proofread, more tips and tricks to really make your application stand out.

• Highlight your skills and achievements . This is the time to really show what you bring to the table and why you have applied to this specific job posting. When hiring managers read many applications in a day, you really want to be the one that stands out among the rest.
• Keep it professional and concise. The initial thoughts from your job application by email should be that it was concise and professionally written. These aspects show an underlying skill set and professional touches that are needed in all work settings.  
• Place importance on your signature. We cannot stress the importance of having an accurate email signature enough. Accurate in the way of being professional, having up-to-date information, and any other necessary information about you.
• Don’t just copy and paste. The email samples below will save you a lot of time and headache because they have the basic information that should be included in your email; however, you can take it a step further. Customize the email template for your application or, as I like to call it, add a little razzle dazzle. For example, you can talk about how well you think you will fit into the working culture (after doing the necessary research, of course). It is important for the hiring manager to see your interest and for you to demonstrate that you actually researched and still came to the conclusion you’d be a good fit.
• Always follow up but not too much. Don’t be shy, send a follow-up email ! But do not send it too soon or frequently. A good rule of thumb is that after a week or so you should follow up with another email. If you continue to send a follow up email daily or so after that, this can be perceived as too aggressive and pushy. The hiring process can be a bit long, so it does require patience. If you’re demonstrating your impatience by sending a follow-up email a day later, this will only work against you.

Example emails for job application

How to email a cover letter.

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Special Day Class Teacher - Mild/Moderate Pool (08212024) at Fullerton Elementary School District

Application Deadline

Until Filled

Date Posted

Number of openings, add'l salary info, length of work year, employment type, job summary.

Under general direction of the Director of Student Support Services, or site designee, the SDC Teacher provides instruction to students with exceptional needs and will plan, develop and assist in the implementation of student individualized Educational Programs (IEP) which plans, implements, and evaluates the instructional program and activities for for individual students.

Requirements / Qualifications

Special Day Class Teacher Mild/Moderate A CA Education Specialist Instruction Credential Mild/Moderate Teaching Credential required, CLAD certified, and Autism Authorizations are required for position. Up to a maximum of 10 years credit for each previous experience working as a full time Teacher (Verification required). Previous teaching experience preferred. No applications via email, fax or in-person will be accepted. Please attach the following required documents in order for your application to be considered. In lieu of credential , please attach a letter from your University on letter head indicating credential type and anticipated completion/award date, or proof of your pending application with California Commission on Teacher Credentialing (CTC). Transcripts are not accepted in lieu of a credential or university letter.

Additional or unnecessary attachments may lead to disqualification from the eligibility pool.

• Credential Copy (CTC credential with a document number, expiration date, and name must be visible along with any required authorizations. Please note, a certificate is not an official document. )
• Letter of Introduction (Addressed to Chad Hammitt -Deputy Superintendent)
• Letter(s) of Recommendation (3 letters - Must be dated within the last two years)

Comments and Other Information

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• View Other Job Desc. / Ess. Elem.

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• CalSTRS Info for New Educators

Fullerton Elementary School District

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