the chart tools in a presentation allows you to insert

How the Chart is inserted in PowerPoint

Learn how to insert and customize charts in PowerPoint to effectively present your data.

How to Insert a Chart in PowerPoint

Step 1: open your powerpoint presentation.

Step 2: Insert a Chart

• Go to the Insert Tab: In the PowerPoint ribbon at the top of the screen, click on the "Insert" tab to access the chart options.

• Select Chart: In the "Insert" tab, locate the "Chart" button. Click on it to open the "Insert Chart" dialog box.

• Choose a Chart Type: In the "Insert Chart" dialog box, you'll see a variety of chart types such as Column, Line, Pie, Bar, Area, and more. Select the chart type that best suits your data presentation needs.

• Insert the Chart: Once you've selected your desired chart type, click "OK." PowerPoint will insert the chart into your slide and open an Excel sheet where you can enter your data.

Step 3: Enter Your Data

• Edit Data in Excel: A small Excel window will appear, allowing you to enter the data that will be displayed in the chart. Replace the placeholder data with your own values. The chart on your slide will automatically update as you enter your data.

Step 4: Customize the Chart

Step 5: Review and Finalize Your Slide

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How To Add a Chart or Graph To Your Powerpoint Presentation

Presenting data without any visuals is a real test of the audience’s attention span and patience. No one appreciates having to go through the trouble of deciphering what the data is trying to say from text alone, or – worse still – straight from a spreadsheet. But whether one is a ‘visual’ learner or not, things are better digested when the data is represented visually. 

Whether you want to fill your PowerPoint presentation with charts or graphs or just want to add them at the end to drive home your point, any professional working with data is inevitably going to have to learn how to insert those visual markers into their presentation. Here’s all you need to know about it.

Charts vs. Graphs – What’s the difference?

Although these two forms of visual data presentation are used in each other’s stead at times, they actually serve two different functions. 

In PowerPoint presentations, charts don’t have to have numerical data. Just representing the information in a structured format suffices to get the point across. Consider charts the umbrella under which data can be organized in a variety of branching ways. A pie chart is a common example that divides the whole into its constituent slices based on the data. It is easy to see the relationship between the slices based on their size alone, without having to include numbers into the mix. 

Graphs, on the other hand, are grounded in numerical data. For instance, a basic line graph or a graph with two axes needs numerical data to compare data change over time.

In summation: all graphs are charts, but not all charts are graphs. It is up to you to think and discern which of the two formats – charts or graphs – would be the most effective for your data. 

Add charts and graphs in PowerPoint

Now, let’s start adding charts and graphs to your PowerPoint presentation. Open the PPT and create a blank slide. Then, under the  Insert  tab and click on  Chart  to get to the chart selection menu. 

You will get a variety of charts, including graphs , to choose from. The chart types will be given in the left panel. Click on the one that you think will help you represent your data in the best possible form. Then, pick from the available chart-type variants.  

How to input data for your chart and graph

Once you select the chart, a worksheet will appear with placeholder data. Replace this with your own data to customize the chart. You can key in the data one by one, or if you have the data in a separate spreadsheet, copy the data from it and paste it in the one that is opened in your PPT. 

If you want a few columns or rows to not be a part of the chart, simply drag the sides of the purple and blue boxes (for rows and columns, respectively) to exclude them from the chart.

To include them back, drag the purple-blue boxes to cover the data. As soon as you enter the data, the chart will update in real-time to represent it. Close the spreadsheet to see the data reflected in your chart.

If you want to edit the data again, click on  Edit Data under the “Design” tab.

And this happens every time you change the spreadsheet values, ensuring the chart stays aligned with the data. 

Customize your Charts and Graphs 

Once the charts are added to your presentation, you can further customize them to change the look and feel of the chart. Here are a few ways you can change the style of your PPT chart:

Change the style/design

To make your charts and graphs stand out a little bit better, you can choose from a dozen preset styles available. To access them, click on the chart to select it, then under the  Design Tab , in the “Chart Styles” section, you will see all the varied styles that you can apply to your chart. Every chart type and variant will have a few preset styles available.

Some of them will add depth to your charts, while others will add a pattern or change the background for the chart to stand out a little bit more. Simply click on one to apply it. 

Change chart colors

The option to change the colors of your charts and graphs is found under the same  Design tab. 

Click on it to open a submenu where you can choose from a variegated palette, divided into two categories – Colorful and Monochromatic. Click on a color to apply it to your chart. 

Format chart area 

This last customization feature will provide a spate of options for you to format the chart area. To access it, right-click on the chart and click on Format Plot Area .

A new panel will open up on the right. Here, you will get the option to  Fill  (add background color or pattern to the chart) and customize the Border  of the chart. 

You can even format the series by right-clicking on one and selecting  Format Data Series . 

When selected, you will get the option to change the Series Overlap (gap width within a series) and Gap Width  (gap width between series). 

Furthermore, you can also change the color and effects of the series by clicking on the other two options under “Series Options”. 

Adding charts and graphs to your presentation is quite easy once you have the necessary know-how. Not only does it give a much-needed break from a flat text-heavy presentation, but it also encourages visual learning and helps to get the point across better.

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How to Insert a Chart in PowerPoint?

Written by: Bill Whitman

Last updated: April 9, 2024

How to Insert a Chart in PowerPoint

Inserting a chart in PowerPoint is a straightforward process that allows you to visually represent data in your presentations. You can do this by navigating to the Insert tab on the ribbon, selecting Chart , and then choosing the type of chart that best fits your data. PowerPoint offers a variety of chart types, including Column, Line, Pie, Bar, Area, Scatter, and more. Once you select your chart type, a sample chart will be inserted into your slide along with an Excel spreadsheet where you can input or paste your data. The chart in PowerPoint will automatically update to reflect your data entries.

Quick summary

• Navigate to the Insert tab and select Chart .
• Choose the appropriate chart type for your data.
• Input or paste your data into the Excel spreadsheet that appears.
• The chart will automatically update to reflect your data.

Understanding Different Types of Charts

Before diving into the steps of inserting a chart, it’s crucial to understand the different types of charts available in PowerPoint and which one best represents your data. For instance, Column and Bar charts are perfect for comparing quantities, Pie charts are excellent for showing proportions, and Line and Area charts work well for displaying trends over time. Your choice depends on what you’re trying to convey to your audience.

Column and Bar Charts

These charts are ideal for comparison purposes. While they might look similar, the main difference is in their orientation—Column charts are vertical, and Bar charts are horizontal.

Use a Pie chart when you want to show a percentage distribution across categories. Each slice of the pie represents a category’s proportion to the whole.

Line and Area Charts

Both are used to display trends over time. Line charts are simple and focus on the value change, while Area charts also emphasize the volume beneath the line.

Scatter Plots

If your data involves correlation between two variables, Scatter plots are highly recommended. They help in identifying the type of relationship between the variables.

Step-by-Step Guide to Inserting a Chart

Here at LearnPowerpoint.io, we’re all about making PowerPoint accessible. Follow our trusted advice to insert a chart into your PowerPoint slides efficiently:

• Open your PowerPoint presentation and navigate to the slide where you want the chart to appear.
• Click on the Insert tab on the PowerPoint ribbon.
• Click on the Chart icon. This action opens a dialog box featuring various chart types and subtypes.
• Select the chart type that best fits your data. Click OK .
• An Excel spreadsheet window will pop up. Enter your data into the spreadsheet. You can also copy and paste data from another source.
• Close the Excel window once you’ve entered all your data. The chart on your PowerPoint slide will update automatically to reflect your data.
• Customize your chart using the Chart Tools design and format options on the PowerPoint ribbon.

Customizing Your Chart

After inserting the chart, you might want to make it your own by adjusting its design, layout, or format. PowerPoint offers a multitude of customization options. You can change the chart type, add chart elements like titles or labels, and even apply different styles and colors.

Adjusting Chart Elements

To add or remove elements such as chart titles, labels, or legends, click on the Chart Elements button (which looks like a plus sign) next to the chart. Check or uncheck the elements you wish to modify.

Changing the Chart Style

You can quickly change the appearance of your chart by selecting a new style from the Chart Styles group. Here, you’ll find a variety of pre-defined styles and color schemes to choose from.

Modifying the Chart Type

If you decide another chart type would better represent your data, you can change the chart type by right-clicking on the chart and selecting Change Chart Type from the context menu. Choose the new type you prefer and click OK .

Understanding how to insert and customize charts in PowerPoint is a valuable skill that enhances your presentations by visually representing your data. By choosing the right chart type and customizing it to fit your style, you can effectively communicate your message to your audience. Remember, practice makes perfect, so don’t hesitate to explore different chart types and customization options to find what works best for you and your data.

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PowerPoint Charts, Graphs, & Tables Made Easy | Tips & Tricks

In today's digital world, effective communication is key, especially in presentations. After all, in a world saturated with information, the power to express your message clearly and impactfully can make all the difference.

We know that conveying complex information can be challenging, but guess what? It doesn't have to be! After discussing this with our 200+ expert presentation designers , I've gathered their best practices and strategies to create this comprehensive guide.

Below, you will find expert tips and tricks for making, customizing, and presenting PowerPoint charts, graphs, and tables. Stay with us!

Today, we'll explore the following topics:

• PowerPoint Charts and Graphs 

Tables in PowerPoint

Free powerpoint charts, graphs, and tables templates, ready to enhance your presentations our team at 24slides is here to help, powerpoint charts and graphs.

If you are thinking of adding tables to your PowerPoint presentation, let me first show you two other great options: charts and graphs.

Charts and graphs stand out for making complex information easy to read at a glance. They’re ideal for identifying trends, representing patterns, and making decisions easier. In addition, charts and graphs capture the audience's attention.

You have many types to choose from, and we'll go over the most important ones later. In the meantime, here are some examples:

Undoubtedly, one of the best ways to take your presentations to the next level.

But you may have a question in mind: What is the difference between a chart and a graph in PowerPoint? Charts refer to any visual representation of data, whether graphical or non-graphical (such as tables). Graphs, on the other hand, refer specifically to the graphical representation of data (such as bar charts).

In other words, all graphs are charts, but not all charts are graphs.

People often confuse these terms in PowerPoint, but they actually refer to different visual elements.

How to Make a Chart in PowerPoint?

First, go to the Insert tab. Then, click on Chart and select your favorite chart type. Finally, enter your data or copy it from somewhere else. Simple!

Here you have the detailed step-by-step instructions:

• Select the slide where you want to add the chart. Choose the Insert tab, then select the Illustrations group's Chart option.

• A dialog box for inserting charts will appear. Choose a category on the left, then double-click the chart you want on the right.

• When inserted, the chart appears alongside a spreadsheet. Here, you have to replace the placeholder data with your own details. 

To edit your chart's content, use the selection handles in the spreadsheet to add or remove data.

• When inserting a chart, you will see small buttons on the upper right side of the chart. 

Format using the Chart Elements button. Click on “+” to tweak the chart title, data labels, and more. Use the Chart Styles button (brush) to change the chart's color or style. Finally, the Chart Filters button (funnel) will show or hide data from your chart.

Customizing Charts in PowerPoint

We already know about the power of PowerPoint charts, but we still have one more step to take: customizing them.

• Edit data: You can modify data directly in PowerPoint. Just double-click on the chart to open the associated Excel spreadsheet. Here, you can add, delete, or edit data. If you want to do it like a pro, check out how to Link or Embed an Excel File in PowerPoint. 
• Change the design: Go to the design tab. Here, you can add or remove elements such as titles, captions, labels, etc.
• Change color and style: Select the format tab. In this section, you will find options to change the chart's color and style. You can even make individual changes.
• Add shape effects: Go to the format tab and unleash your creativity. You can add shadows, reflections, and 3D effects.

And there you have it; now you know how to customize your PowerPoint Chart. If you are looking for more inspiration, take a look at our detailed Flowchart and Gantt Chart articles.

Chart vs table

Is a chart better than a table?

We already know the importance of using tables in PowerPoint presentations. However, you may have a question in mind: are charts better than tables? The short answer is: it depends.

First off, think about what type of data you are dealing with and, most importantly, what message you are trying to get across.

Charts are great for showing trends, making comparisons, and connecting data points. They’re also visually appealing. Conversely, tables could be your perfect selection for numerical data and comprehensive details.

The most important types of charts in PPT and which one is best for you

We have checked out why adding visuals is a game-changer for your presentations. However, which one is best for your needs? 

Based on our more than 10 years of expertise and creating around 17,500 slides per month, these are the charts most requested by our customers. Let's explore each one!

“Columns, bars, lines, and pie charts are top picks for clients because they're more descriptive and easier to get for the audience.” Briana/ Design Manager

Column Chart

Ideal for making comparisons. You can represent data in an attractive and clear way. It’s also a great option for showing changes over time. Here, you can emphasize the difference in quantities.

Imagine you're tracking sales for a store. If you have many categories of sales data and need to compare them, a column chart could be just what you need.

Download our Free Column Chart Template here.

Like the column chart, the bar chart can simplify complex information quickly , especially when comparing data. But, the horizontal layout might influence how people see things, potentially altering how they understand your data. Keep this in mind!

When you have long category labels or many categories, choose a bar chart instead of a column chart. Horizontal bars are easier to read and take up less space in the presentation.

Download our Free Bar Chart Template here.

The top choice for showing trends over time. You can even combine it with other charts. For example, you can add them to a column chart to display different data at a glance. This makes it easier for viewers to understand complex information.

But how to make a line graph in PowerPoint? First, click on the Insert tab. Then, click on Graph and select Line Graph. That's it—it's as simple as that.

Download our Free Line Chart Template here .

The best for showing proportions. Not only is it easy to understand, but you will also be able to illustrate percentages or parts of a whole.

Pie charts are easy to create, you need to figure out the percentages or proportions of each data category. But remember, keep the chart to six or fewer sections. This maintains data impact, avoiding confusion.

Download our Free Pie Chart Template here .

How to Use Charts and Graphs Effectively?

We already know how to use PowerPoint charts, graphs, and tables, but we want to go one step further. Here are the best tips for making effective PowerPoint presentations.

• Choose the right type of chart. Choose graphics that best suit your data. For example, use column or bar charts to compare categories, line charts to show trends over time, and pie charts to display parts of a whole.
• Be selective. Avoid using too much information, eliminate irrelevant details, and keep it simple. By focusing on the most important data points, you enhance the clarity of the information for your audience.
• Pay attention to color. When presenting data , keep in mind the consistency of the colors and make sure essential information stands out. Avoid using too many colors here, as this can be distracting.
• Add context. Make your titles clear and descriptive. Labels should also serve as a guide for viewers to understand everything easily. This could mean explaining trends, defining terms, or just describing where the data comes from.
• Consistency. Use the same style and format for your graphics and data. Ensure brand consistency in a presentation is key. This creates a professional and polished visual presentation.
• Be creative. Try unique ways to showcase your data, like infographics or custom graphics. For example, you can use a bar chart to compare categories and a line chart to show the trend over time.

Pro Tip: Creating a PowerPoint infographic is one of the most creative ways to present data. They provide a visually engaging and easy-to-follow format for presenting complex information. Briana/ Design Manager

PowerPoint tables help organize and display data in a structured way for presentations. They’re made up of rows and columns containing text, numerical data, or other information.

Tables are awesome for showing comparisons, summarizing information, sharing research findings, and planning. Because of all that, they are a top choice for visualizing financial or statistical data. They’re incredibly versatile and practical!

All you need to do is put the right labels on, and reading should be a breeze. Believe us, your audience will appreciate it. Do you want to present data in detail and make comparisons? Then, this is your best option.

People have been using PowerPoint tables for a long time. Why? That's simple: they’re easy to read.

Here's an example:

Download our Free Table Template here .

How to Make a Table in PowerPoint?

Inserting tables in PowerPoint is quite simple. Just click on Insert and then on Table . Next, just drag the mouse down to choose the number of rows and columns you need.

Should you require a bigger table? You can manually select the values for the columns and rows. 

Customizing tables in PowerPoint

Now that we know how to create a table in PowerPoint, let's customize it. But first, let's learn how to add rows and columns in PowerPoint.

• How to add a row to a table in PowerPoint?

Click on a cell in the existing table. Go to the Layout tab in the ribbon and select Insert . Select Insert Rows Above or Insert Rows Below , depending on where you want to add the new row.

• How to add a column to a table in PowerPoint?

Click on an adjacent cell in the table. Go to the Layout tab in the ribbon and then select Insert . Choose either Insert Columns Left or Insert Columns Right , depending on where you want to add the new column.

Now that you have the structure of your table ready, let's give it some styling:

• Applying style in your table presentation

To edit your tables, first select a cell. Then, click on the Design tab to pick the style you like best. Finally, click on the drop-down arrow to see the complete Table Styles gallery .

That's it. Now you know how to use tables in PowerPoint.

How to Use Tables Effectively?

Tables are powerful tools for presenting data in a structured format. They can enhance clarity, facilitate comparisons, and convey complex information.

However, when you don't use them correctly, they can have the opposite effect, making the information flat and boring. So here are golden rules to help you:

Keep it simple

Don't overload your table with too much information. Focus on the most important information to keep it clear and easy to read. Remember, the powerful presentation of data is in simplicity.

Consider whether gridlines are necessary for your table. Removing them can make your board look cleaner and more professional.

Although many don't mention it, choosing the right words is vital. The more you can say of the same idea in fewer words, the better. Avoid using words or connectors that add nothing to the message.

Highlight key data points

Make your table pop using bold, italics, or fun colors to highlight important data or headings. This will make the table easier to read.

Consider adding shades for alternate rows to make your table easier to read. Make the shadow subtle, to avoid distraction from the data itself.

You can use color to emphasize backgrounds or text. No matter which method you opt for to add contrast, remember that “less is more” when creating an effective table.

Consistency

Consistency is crucial in tables, as it is in graphics. Ensure that the font style, size, and color are the same across the entire table. This helps maintain visual harmony.

Align your text and numbers properly so they're easier to read and give your table a polished look. If you will use decimals, think about aligning them to facilitate comparisons.

In this article, we have explored the benefits of incorporating visuals like charts, graphs, and presentation tables in PowerPoint. We also know how to add them and ensure they look good. 

Just remember to pick the right chart and keep your presentations consistent.

And as I said at the beginning, conveying complex information doesn't have to be challenging! Our Templates by 24Slides platform has hundreds of free PowerPoint charts, graphs, and table templates. 

You can download and combine different templates to create a shiny PowerPoint Presentation. All the examples in this article are fully customizable, allowing you to insert your data without worrying about design. Enjoy them!

Knowing how to use PowerPoint charts, graphs, and tables can make the difference between a successful presentation and a failed one. However, mastering the art of presenting data takes more time and effort. 

The good news? You can always trust professionals to do the heavy work, allowing you to focus on improving your product or service — what really matters to your business.

With an average satisfaction score of 4.8 out of 5 from over 1.3 million redesigned slides, it's safe to say we're incredibly proud of the product we deliver.

We're the world's largest presentation design company.

Not only will you receive an attractive presentation, but we will create one that fits your brand's visual guidelines. Most importantly, it will help emphasize your message and engage your audience.

Ready to elevate your PowerPoint presentations? Explore this content!

• PowerPoint 101: The Ultimate Guide for Beginners
• Mastering the Art of Presenting Data in PowerPoint
• The Ultimate Brand Identity Presentation Guide [FREE PPT Template]
• 7 Essential Storytelling Techniques for your Business Presentation
• The Cost of PowerPoint Presentations: Discover the hidden expenses you might overlook!

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PowerPoint 2010  - Working with Charts

Powerpoint 2010  -, working with charts, powerpoint 2010 working with charts.

PowerPoint 2010: Working with Charts

Lesson 22: working with charts.

/en/powerpoint2010/working-with-tables/content/

Introduction

A chart is a tool you can use to communicate your data graphically . Displaying charts in PowerPoint allows your audience to see the meaning behind the numbers , and it makes showing comparisons and trends much easier. In this lesson, you will learn how to insert charts and modify them so they communicate information effectively.

In many ways, charts are an ideal way to present information in PowerPoint 2010 . They give you an illustration of your data. A chart can help you show your audience what your data means and why it's important. Plus, they can add visual interest to slide shows that are otherwise filled with text. To use charts effectively, you'll need to know how to insert and modify them.

Optional: You can download this example for extra practice.

Types of charts

Click the arrows in the slideshow below to view examples of some of the types of charts available in PowerPoint.

PowerPoint has a variety of chart types, each with its own advantages. Click the arrows to see some of the different types of charts available in PowerPoint.

Column charts use vertical bars to represent data. They can work with many different types of data, but they're most frequently used for comparing information.

Line charts are ideal for showing trends. The data points are connected with lines, making it easy to see whether values are increasing or decreasing over time.

Pie charts make it easy to compare proportions. Each value is shown as a slice of the pie, so it's easy to see which values make up the percentage of a whole.

Bar charts work just like column charts, but they use horizontal bars instead of vertical bars.

Area charts are similar to line charts, except the areas under the lines are filled in.

Surface charts allow you to display data across a 3-D landscape. They work best with large data sets, allowing you to see a variety of information at the same time.

Identifying the parts of a chart

Click the buttons in the interactive below to learn about the different parts of a chart.

Horizontal Axis

The horizontal axis , also known as the x axis , is the horizontal part of the chart.

In this example, the horizontal axis identifies the categories in the chart, so it is also called the category axis . However, in a bar chart, the vertical axis would be the category axis.

The legend identifies which data series each color on the chart represents. For many charts it is crucial , but for some charts it may not be necessary and can be deleted.

In this example, the legend allows viewers to identify the different book genres in the chart.

Data Series

The data series consists of the related data points in a chart. If there are multiple data series in the chart, each will have a different color or style. Pie charts can only have one data series.

In this example, the green columns represent the Romance data series.

The title should clearly describe what the chart is illustrating.

Vertical Axis

The vertical axis , also known as the y axis , is the vertical part of the chart.

In this example, a column chart, the vertical axis measures the height— or value —of the columns, so it is also called the value axis . However, in a bar chart, the horizontal axis would be the value axis.

Inserting charts

PowerPoint uses an Excel worksheet as a placeholder for entering chart data. Therefore, when you insert or edit a chart in PowerPoint, an Excel window will automatically open. The process is user-friendly, but if you are totally unfamiliar with Excel, you might want to review our Cell Basics lesson from our Excel 2010 tutorial.

To insert a chart:

• Select the Insert tab.

• Select the desired chart.

If a slide layout has a content placeholder, you can also click the Insert Chart command to insert a new chart.

To enter chart data:

The data that appears in the Excel spreadsheet is placeholder source data that you will replace with your own information. The Excel source data is used to create the PowerPoint chart.

You can edit the chart data at any time by selecting your chart and clicking the Edit Data command in the Data group on the Chart Tools Design tab.

Copying and pasting existing Excel data

If you already have an Excel worksheet with data you want to use for a PowerPoint chart, you can transfer the data by copying and pasting it. When the Excel window opens, open your existing worksheet, select and copy the data, and paste it into the worksheet in place of the placeholder data. Be sure to drag the blue line to surround all the data you want to include in the chart.

Importing a chart from Excel

If you have already created a chart in Excel, you can import and link it to your PowerPoint presentation. When you insert an Excel chart in PowerPoint, any updates you make to the original Excel chart will automatically update in your PowerPoint presentation, as long as the files remain in the same location. This can be a convenient and time-saving feature for presentations that require frequent updating.

• Click the Insert tab, and locate the Text group.

• In the dialog box, select Create from file .

To edit an imported chart, double-click it to open the Excel placeholder. After you have finished editing, be sure to save the chart in Excel.

Once you have imported a chart, be careful not to delete or move the original Excel file. If the location of either the PowerPoint presentation or the Excel file changes, you may have to insert the chart again in order for it to display correctly.

Modifying charts with chart tools

There are many ways to customize and organize your charts. For example, PowerPoint allows you to change the chart type , rearrange a chart's data, and even change the layout and style .

Once you insert a chart, a set of chart tools will appear on the Ribbon. These are only visible when the chart is selected. You can use the three tabs grouped under Chart Tools to modify your chart.

To change the chart type:

To switch row and column data:

Sometimes when you create a chart, the data may not be grouped the way you want it to. In the clustered column chart below on the left, the Book Genre Sales statistics are grouped by genre , with a column for each year. However, you could also switch the row and column data so the chart will group the statistics by year , with columns for each genre, as in the chart on the right. In both cases, the chart contains the same data ; it's just organized differently.

• Select the chart .
• From the Chart Tools Design tab, select the Edit command in the Data group. The Excel placeholder will open.

• The chart will adjust the data.

To change the chart layout:

• Select the Chart Tools Design tab.

Some layouts include things like chart titles and legend labels . To change them, place the insertion point in the text and begin typing.

To change the chart style:

• Click the More drop-down arrow in the Chart Styles group to see all of the available styles.

• Open an existing PowerPoint presentation . If you want, you can use this example .
• Insert a new chart . If you are using the example, edit the data for the chart on slide 3 to delete the data from the months September through December.
• Change the chart layout .
• Apply a chart style . If the new style includes a chart title or any labels , edit them.
• Switch the row and column data .

/en/powerpoint2010/reviewing-presentations/content/

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PowerPoint Charts

How to Add Charts in PowerPoint

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Insert a Chart

If you don’t have an empty placeholder on the slide, you can click the Insert tab and then click the Chart button in the Illustrations group.

The Insert Chart dialog box appears.

• Choose a category.
• Select a chart type.

The chart is inserted along with a spreadsheet.

To add or remove sections of data to your chart, click and drag any of the selection handles in the spreadsheet to change what’s included.

To reopen the spreadsheet and edit a chart’s data, select the chart, click the Design tab on the ribbon, then click the Edit Data button in the Data group.

Change the Chart Type

Different types of charts are better for presenting different types of information. For example, a column chart is great for comparing values of different items, but not for illustrating trends or relationships. If you find that a chart you’ve created isn’t the best fit for your data, you can switch to a different chart type.

• Select the chart.

You see all available categories at the left.

Format a Chart

There are a number of formatting tools available to change the look of your chart and modify elements for the chart type you chose. The options to format are available on the Chart Tools Design and Format tabs, but you can also use the Chart Tools shortcuts that appear to the right of a chart when it’s selected.

• Select a chart or chart element.
• Click the Chart Styles button.
• Chart Styles : Change the overall visual style of the chart.
• Chart Colors : Select from an array of color schemes designed to coordinate with the current presentation theme.

This is where you add or remove things like titles, labels, and the legend. What you see here will vary depending on the type of chart you have inserted.

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6.4 Adding Visuals and Features to Microsoft PowerPoint Slides

Learning objectives.

By the end of this section, you will be able to:

• Add tables to slides to organize and present data in a grid format
• Insert images into slides
• Add written information to slides
• Use symbols to enhance visual appeal
• Include equations to represent complex mathematical concepts
• Utilize WordArt to maximize the impact of text
• Use the tools in the Illustrations command group to increase the design appeal of slides

Adding visuals and features to Microsoft PowerPoint slides makes your presentation more engaging and interesting for the audience. It’s best to do this after the text has been formatted and the general layout established. Visuals such as images, charts, and videos can help to break up text and make the presentation more visually appealing, keeping the audience engaged and making it easier for the audience to understand and remember the information. Additionally, using relevant, high-quality images will help make your presentation look more professional.

Adding Tables

A table in PowerPoint is a structure for organizing and presenting data in a grid format. It is similar to the Table feature in Microsoft Word. In Figure 6.26 , the Table option has been selected within the Insert tab. You will not need to include a table in your My Life in a Snapshot presentation, but tables are regularly included in professional presentations.

There is a grid located directly under the Table option, followed by Insert Table . Using the mouse, click and hold to select the desired number of cells you want to include. In the figure, a 3 x 5 table has been highlighted—specifically, three cells horizontally and five cells vertically. A 10 x 8 grid is provided, but if this size is too limiting, the Insert Table option enables you to build a grid all the way up to 75 x 75. Keep in mind that the facts and figures contained in your table need to be visible and easy for your audience to understand.

The Draw Table option allows you to create a table by literally drawing it on your slide. As you select the option, the cursor becomes a pencil. You can first draw the table border and then sketch out cells that meet your needs. This option is especially useful when you’re not looking for a perfectly symmetrical grid. If you prefer to create tables within Microsoft Excel, you may prefer the last option within the table group, Microsoft Excel, which opens an Excel worksheet inside the slide. You will have to save the Excel sheet as its own document, but it will be stored within the PowerPoint slide.

Adding Images

The Images command group , located to the right of the Insert Table option, gives you the following options: Pictures, Screenshot, and Photo Album. In general, an image is a visual representation of a scene, object, or information, often captured or created through digital means. In today’s technological world, your cell phone is also a professional camera with advanced formatting options, enabling you to share photos instantly on social media and in texts and emails. Adding photos and screenshots in PowerPoint can be just as effective. Those saved files can be at your fingertips to add to your presentation.

One good option is to use the Pictures feature to add an image to your PowerPoint presentation, either from your device or from the internet. You can also add a stock image —a preexisting photograph or illustration that you can purchase for use in websites, brochures, presentations, advertisements, and other forms of media. Stock images are created by professional photographers and illustrators and are usually sold through online stock image agencies. These images can be used by anyone who buys the rights to use them, rather than having to commission a photo or illustration specifically for their project. Stock images can be used to supplement or enhance a presentation, brochure, or website by adding relevant and interesting visual elements. They can also be used to illustrate a point or idea, by providing an image that represents a concept or feeling. Stock images can save time and money, avoiding the need to create new images specifically for your project.

Stock photos are often fairly generic and not specific to a location or brand. For example, you can use a stock photo of a team working in an office environment to illustrate teamwork in the workplace. Many stock photos are considered to be available in the public domain and therefore are free to use, although this is not true of all stock photos. Be sure you keep copyright issues and licensing requirements in mind when using stock photos in your presentation. You can find websites of stock photos such as Vecteezy or Shutterstock. Some companies may have licenses or accounts with these websites. Some stock photo websites focus on specific styles and types of photography, such as photos showcasing diverse groups of people.

To personalize My Life in a Snapshot, add two photos from your personal collection to the last slide. To add a photo from your computer to a PowerPoint slide, follow these steps:

• Open PowerPoint and select the slide on which you want to add the photo.
• Click on the Insert tab in the ribbon at the top of the screen ( Figure 6.27 ). In the Images command group, click on Picture, then select This Device. (This means that you will be inserting a picture from your computer.) If you want to add a picture from your phone, you can email the photo to yourself and download it to your computer. If you want to use a picture from the internet, again, download the picture and save it to your computer. A window will appear, allowing you to browse your computer for the photo you want to add. Navigate to the folder where the photo is located, select it, and then click the Insert button ( Figure 6.28 ).
• The photo will be inserted onto the slide. You can then move it around by clicking and dragging it to the desired position. You can also resize the photo by clicking and dragging the handles (small squares) around the edges of the photo ( Figure 6.29 ).

To format the picture, first select it with your cursor and then use the options under the Picture Format tab , such as cropping, adjusting brightness and contrast , and adding a border. The Picture Format tab only shows up if the picture is selected. When you are finished, save your presentation by clicking on the File menu and selecting Save. By following these steps, you can add photos from your history that will be shared with WorldCorp’s team.

The Picture option supports all picture formats. Notice that when any of the three pictures are highlighted/selected, the Picture Format tab opens, as shown in Figure 6.30 . This new ribbon tab will appear all the way on the right end of the ribbon. The first command group, Adjust, lets you adjust and add corrections to the actual picture, such as its color, brightness, and transparency. The last command group in this ribbon, Size , is helpful to know. The Size group within the Picture Format ribbon contains a feature called Crop , which is available in most Microsoft Office programs.

Having the ability to crop a picture to a preferred size can be a time-saver. You no longer need to find a perfect image, but only a piece of the image that is perfect for your needs. Notice in Figure 6.31 a how much ice is in the picture. The ice skates appear small in relation to the entire slide. By cropping some of the ice out of the picture, then enlarging the image to fit the space ( Figure 6.31 b), you can emphasize what you want your audience to see.

Adding Text

A great way to add a well-placed description of an image is to insert a text box. Let’s add a text box to your My Life in a Snapshot presentation, as shown in Figure 6.32 .

To add a text box, open the PowerPoint presentation to the slide where you want to insert the text box. Click on the Insert tab in the top menu. In the Text section, click the Text Box button. Click and drag on the slide to create the text box. Type or paste your text into the text box that describes each photo that you selected to share with the WorldCorp team.

You can use the Shape Format tab to customize the text box, such as changing the font, color, or size of the text, just as you did when adding text to existing text boxes provided by PowerPoint in the various defined layouts. Once finished, you can move the text box around by clicking and dragging it, much like any other object or image within the slide.

Adding Symbols

You can add symbols to a PowerPoint slide to enhance the visual appeal of your presentation and to make it more engaging. Symbols can include anything from emojis to arrows to creative shapes, like hearts. You can use symbols to represent different ideas or concepts, to emphasize certain points, or to create a visual hierarchy , arranging the elements of your design according to their level of importance. The purpose of visual hierarchy is to guide the viewer’s eye to the most important information or elements first, then to less important information. It’s a good idea to use symbols sparingly, and only when they add value to your presentation, so they don’t become distracting. This first presentation doesn’t require the addition of a symbol, but the steps for adding one to a slide are as follows:

• Open the PowerPoint slide where you want to add the symbol.
• Click on the Insert tab in the top menu.
• In the Illustrations command group , click the Symbol button. A menu will appear with a selection of symbols. Choose the symbol you want to use and click on it to add it to the slide. (Note that these steps may vary slightly depending on the version of PowerPoint you are using. In some versions, Symbols is its own command group on the ribbon.)

You can also use the Format tab to customize the symbol by changing its size, color, or shape.

It is helpful to know the most common types of symbols that you can use in a PowerPoint presentation:

• Icons: simple, graphic symbols that you can use to represent concepts or ideas, such as an icon of a light bulb to represent an idea or an icon of a person to represent a customer
• Arrows: used to direct attention, to show cause and effect, or to indicate a process
• Emojis: used to add a personal touch or to create an emotional impact
• Shapes: can include simple symbols such as check marks, stars, and hearts; they can be used to emphasize a point or to indicate a positive or negative aspect

Always note that the symbols you use in your PowerPoint presentation should be appropriate for the context, audience, and purpose of the presentation.

Adding Equations

Another feature to consider inserting in PowerPoint slides are designed equations. An equation is a mathematical statement that shows the relationship between two or more quantities, using mathematical symbols and operators. Equations are used to describe a wide range of physical, biological, and economic phenomena, and are central to many areas of science and engineering. Simply click on the option on the Insert tab and select from a list of drop-down options. (Note that the Equation option will be grayed out unless your cursor is active on the slide canvas.) A new tab, Equations, will appear on the ribbon, revealing many options for inserting and editing equations.

Adding an equation to a slide in PowerPoint can enable you to represent complex mathematical concepts in a clear and concise manner, making it easier for your audience to follow your presentation. Equations can convey a level of technical expertise and professionalism, which can be especially important in the STEM fields (science, technology, engineering, and mathematics). They can be used to emphasize certain points in your presentation, such as key formulas or important calculations. Using equations to support your arguments can increase the credibility of your presentation and give your audience more confidence in your claims. Additionally, you can use PowerPoint to create interactive equations that allow the audience to manipulate variables—a useful option in fields like education and training.

You will not be asked to add an equation to My Life in a Snapshot . However, it is important to remember that when adding anything, even equations, to your PowerPoint slides, they should be formatted correctly and should be used in a way that supports the overall message of your presentation. The process for inserting and editing equations is covered in more detail in the chapter on Document Preparation .

Adding WordArt

In PowerPoint, WordArt can add visual interest to a slide by using different font styles, colors, and effects that are prebuilt and designed for maximum impact. This can make your presentation more engaging and memorable for your audience.

WordArt can be used to emphasize important points or quotes in your presentation, making them stand out from the rest of the text and allowing for more creative expression than a simple text box. For example, you can create shapes, bend text, and add different effects to make your text more appealing than what is offered in a simple text box.

WordArt can be used to give your presentation a consistent look and feel, which can be especially important when creating presentations for work or business purposes as the exaggerated font is easy to duplicate across different slides. Additionally, WordArt can be used to create a visual hierarchy , making it easier for people with visual impairments to read your slide.

Now, let’s put this tool into action. As seen in Figure 6.33 , start by selecting the fourth slide, Goals, to work on. This slide tells the audience about your short-term and long-term goals within the coming year at WorldCorp. To clearly separate the goals, we will use WordArt to change the headings for each.

• Start by highlighting the heading “Long Term.”
• Select Insert, WordArt, and then choose a style.
• Once selected, WordArt will appear in the center of the slide. Delete the original text box.
• Select and drag over the WordArt text in replace of the original heading.
• Repeat these steps for “Short Term” using a contrasting style choice ( Figure 6.34 ).

WordArt should be used sparingly, and only when it adds value to your presentation. It’s also important to make sure that the WordArt doesn’t distract from the main message of your slide. Always consider if a text box is more appropriate due to the length or positioning of the statement. In addition, consider if the provided text needs to be formatted.

Shape Format Tab

You can easily create and change WordArt within the Shape Format tab . To format WordArt in PowerPoint, open the PowerPoint slide where you want to format the WordArt. Click on the WordArt that you want to format. Click on the Shape Format tab in the top menu. Use the options in the Text Effects and WordArt Styles sections to change the font, color, and effects of the WordArt. Additionally, you can use the Text Fill and Text Outline to change the fill and outline color of the WordArt. There are numerous options to explore and evaluate on what may work best.

Use the Text Box to change the size and shape of the text box that contains the WordArt. Use Arrange to change the position of the WordArt in the slide and use 3D Rotation to rotate the WordArt, as seen in Figure 6.35 . As with all additions and changes, use WordArt sparingly, only when it enhances the overall look and feel of your presentation and adds emphasis to certain points—but not every point!

Adding Illustrations

Much like adding images, illustrations can have a lasting impact in a presentation. An illustration is an image that’s “handmade,” so to speak, using either tangible elements such as pens and pencils or digital elements such as media. In this case, please take note of understanding the copyrights of the original work before selecting illustrations. In this section, we will walk through how to add a star to your presentation along with exploring some of the various illustration options. There are several types of illustrations that can be inserted in PowerPoint, including:

• Shapes: basic shapes such as rectangles, circles, and arrows, as well as more complex shapes like flowchart symbols and callout shapes
• Icons: simple, symbolic images that can be used to represent concepts or ideas
• Charts: bar charts, line charts, and pie charts that can be used to present data in a visual way
• SmartArt: predesigned graphics that can be used to create diagrams, lists, and other types of illustrations
• 3D models: models that allow you to rotate and zoom in on an object to show it from different angles

These types of illustrations can be used to make slides more engaging and memorable and to effectively convey the intended message. Now, we will take a closer look at shapes, icons, and the use of charts.

To add a shape to a slide in PowerPoint , first click on the Insert tab in the ribbon at the top of the PowerPoint window. Click the Shapes button in the Illustrations command group . Select the desired shape from the drop-down menu; in the next step of your project, you will be looking for the shape of a star ( Figure 6.36 ). Click and drag on the slide to create the shape. Shapes can be resized and positioned to enhance text and images on slides.

Now, it’s your turn to add a shape to My Life in a Snapshot . When selecting the area to draw the shape, consider that it can be formatted later on to fit more exactly. It may take several attempts and practice to get the hang of working with these digital drawing tools. Simply select the corners of the shape and position the shape according to the location in Figure 6.37 .

Icons can be used in PowerPoint slides to enhance the visual appeal and convey information in a more exact manner. An icon is a small graphic symbol that represents a specific function, feature, or tool. Icons can be added much like Shapes by selecting the icon you want and then drawing it on the slide. These, too, can be resized and formatted after being placed on the slide.

Icons are slightly different from shapes in that they are intended to be universal messaging tools used to illustrate a point or concept for your audience. You might use a compass icon to indicate “direction” or a heart icon to indicate “emotion.” You can also use icons as bullet points to make your slides more visually interesting and easier to read, or you can add them to diagrams and flowcharts to help clarify the meaning of different elements instead of using text. You can use premade icons from the PowerPoint library or from the internet, or you can also create your own icons by combining different shapes and formatting them as you want, using different colors, sizes, and other options to convey your message effectively.

PowerPoint provides various types of charts, including column, bar, line, pie, and scatter charts. To add charts to your slides, go to the Insert tab, Illustrations command group ( Figure 6.38 ). You can customize your charts with formatting options such as color, labels, and legends. Additionally, you can import data from external sources, such as Excel and Microsoft Access, to create your chart in PowerPoint. This is another element you won’t need to use in your My Life in a Snapshot presentation, but it will be a useful tool when presenting data.

Depending on your settings, inserting a chart may automatically open Excel so that you can input data to create your chart. Experiment with this process so that you can better understand how to create your data, series labels, and categories.

SmartArt can be effectively used in a PowerPoint slide to visually represent information or ideas. It can be used to create diagrams, flowcharts, organizational charts, and other types of graphic organizers. To use SmartArt in a PowerPoint slide, you can select the Insert tab, then click the SmartArt button. This will open a menu of different SmartArt options to choose from, as seen in Figure 6.39 .

Once you have selected the desired SmartArt option, you can enter the text or information that you want to include in the graphic, as you would in a text box. You can also customize the appearance of the SmartArt by changing the typical colors, shapes, and layouts. Each option is designed toward a particular function, such as showing a linear process (like a flowchart) or relationships in a company (like an organizational chart). Take your time looking through these options to ensure that the intent matches the design.

One of the newest options that PowerPoint is offering is adding 3D models to a slide. A 3D model in PowerPoint is a digital representation of a three-dimensional object that can be inserted into a presentation and manipulated to show different views and perspectives. 3D models can be effectively used in a PowerPoint slide to add visual interest and help convey complex information. They can be used to demonstrate products, architecture, or other real-world objects in a more engaging and interactive way.

To use a 3D model in a PowerPoint slide, you can select the Insert tab, then click the 3D Models button, as seen in Figure 6.40 . This will open a menu of different 3D models to choose from, or you can also import your own 3D models. Once you have inserted a 3D model into your slide, you can rotate, pan, and zoom the model to show different angles and perspectives. Additionally, you can customize the lighting, shadow, and material of the model to suit your needs. A 3D model can help the audience to better understand the product or the object you’re showcasing by capturing the exact angle or motion that is called on.

A good thing to note when deciding to work with 3D models: you will need to have a version of PowerPoint that supports 3D models, such as PowerPoint 2019 or later.

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How to Make a Chart in PowerPoint

If you’re looking to create a professional-quality presentation that effectively communicates your data, charts can be an essential tool. PowerPoint includes a variety of charting options that make it easy to create clear and visually appealing layouts. In this article, we’ll walk you through every step in creating a chart in PowerPoint, from choosing the right chart type to customizing the appearance and settings. By the end, you’ll be equipped with the skills to create charts that effectively communicate your data to your audience.

Table of Contents

The Benefits of Using Charts in PowerPoint Presentations

Charts can be an incredibly effective way to communicate important data to your audience in a way that is easy to understand and visually appealing. Rather than presenting dry tables of data, charts can help highlight key trends and make complex data easier to comprehend. In addition, charts can help keep your presentation organized and on-track, presenting data in a clear and structured manner that keeps your audience focused on your message.

Moreover, charts can also help you save time during your presentation. Instead of spending valuable time explaining complex data, you can simply display a chart that visually represents the information. This allows you to move through your presentation more efficiently and effectively, ensuring that you cover all of your key points without losing your audience’s attention.

Understanding the Different Types of Charts in PowerPoint

PowerPoint offers a variety of different chart types, each suited to different types of data and messaging. These include line charts, bar charts, scatter charts, pie charts, and more. By understanding the strengths and weaknesses of each chart type, you can choose the right one to most effectively communicate your data. For example, a bar chart is well suited for comparing different quantities of data, while a pie chart can be effective in displaying proportions or percentages.

It’s important to note that while charts can be a powerful tool for visualizing data, they should be used sparingly and only when necessary. Overloading a presentation with too many charts can be overwhelming for the audience and detract from the overall message. When deciding whether to include a chart, consider whether it adds value to the presentation and if there are other ways to convey the same information.

Choosing the Right Type of Chart for Your Data

Once you’ve selected the type of data you want to display, the next step is to choose the right chart type. PowerPoint makes it easy to do this by offering a variety of different templates and chart styles to choose from. When selecting your chart, keep in mind the specific data you’re trying to convey and the message you want to communicate. Be sure to choose a chart that emphasizes the most important aspects of your data and that is easy for your audience to read and understand.

One important factor to consider when choosing a chart type is the size of your data set. If you have a large amount of data, a bar chart or line graph may be more appropriate than a pie chart, which can become cluttered and difficult to read with too many data points. On the other hand, if you have a small data set with only a few categories, a pie chart may be a good option to quickly show the proportions of each category.

Another consideration is the type of data you’re working with. For example, if you’re comparing data over time, a line graph may be the best choice to show trends and changes. If you’re comparing data between different categories, a bar chart or stacked bar chart can be effective in showing the differences between each category. It’s important to choose a chart type that not only displays your data accurately, but also makes it easy for your audience to understand and interpret.

Importing Data into PowerPoint to Create Charts

PowerPoint provides several options for importing external data into your presentation, making it easy to create charts that accurately reflect your data. One popular option is to import data from an Excel spreadsheet directly into PowerPoint. To do this, simply copy the data from your spreadsheet and paste it into your PowerPoint slide. Once you’ve pasted your data, you can use PowerPoint’s built-in charting tools to format and customize the appearance of your chart.

Another option for importing data into PowerPoint is to use a CSV (Comma Separated Values) file. This is a simple text file that contains data separated by commas. To import a CSV file into PowerPoint, go to the “Insert” tab and select “Object”. In the “Object” dialog box, select “From Text File” and locate your CSV file. PowerPoint will then import the data and allow you to create a chart from it. This method is useful if you have a large amount of data or if you need to update the data frequently, as you can simply update the CSV file and the chart in PowerPoint will automatically update as well.

Formatting Your Chart for Maximum Impact

Once you’ve created your chart in PowerPoint, the next step is to format it in a way that is visually appealing and engaging. PowerPoint offers a variety of formatting options, including color schemes, fonts, background colors, and more. To get the best results, choose a format that is consistent with the overall look and feel of your presentation, and that emphasizes the most important data points.

One important aspect of formatting your chart is to ensure that it is easy to read and understand. This means using clear and concise labels for your axes, and avoiding cluttering the chart with too much information. You can also use visual cues, such as arrows or annotations, to draw attention to specific data points or trends.

Another key consideration when formatting your chart is to make sure that it is accessible to all viewers, including those with visual impairments. This can be achieved by using high-contrast colors and avoiding color combinations that are difficult to distinguish, such as red and green. You can also provide alternative text descriptions for your chart, which can be read by screen readers and other assistive technologies.

Customizing Your Chart’s Colors, Fonts, and Labels

Customizing your chart is an important part of creating a presentation that effectively communicates your data. PowerPoint makes it easy to customize the colors, fonts, and labels of your chart. You can change the colors of individual chart elements, edit the fonts used by your chart, and add labels and titles to help clarify your data. By taking the time to customize your chart, you’ll be able to create a professional-looking presentation that engages and resonates with your audience.

Adding Trendlines and Error Bars to Your Chart

Trendlines and error bars are powerful tools that can help to further clarify your data and highlight important trends. PowerPoint makes it easy to add these elements to your chart, letting you create a more complete and engaging visual representation of your data. Trendlines can be particularly useful in establishing clear trends or patterns within your data, while error bars can help to illustrate the degree of uncertainty or variability in your measurements.

Creating Combination Charts in PowerPoint

Combination charts, which combine two or more different chart types into a single visualization, can be a great way to present complex data in a clear and engaging way. PowerPoint makes it easy to create these types of charts, allowing you to mix and match different chart types and formats to create a customized presentation that suits your specific needs. By experimenting with different combinations of charts, you can create a powerful and engaging presentation that highlights your most important data points.

Animating Your Chart for Engaging Presentations

Animating your chart is a powerful way to engage your audience and emphasize the most important data points in your presentation. PowerPoint offers a variety of animation options, allowing you to customize the way your chart appears on the screen, the order in which data points are displayed, and more. By taking the time to animate your chart effectively, you can create a presentation that captures and holds your audience’s attention from beginning to end.

Sharing Your Chart with Others: Exporting and Embedding Options

Once you’ve created your chart, it’s important to share it with your audience in a way that is easily accessible and visually appealing. PowerPoint offers a variety of exporting and embedding options, allowing you to share your chart online, via email, or as part of a larger presentation. Whether you’re sharing with colleagues, clients, or members of the public, PowerPoint provides a variety of flexible and dynamic sharing options that are compatible with a wide range of different devices and formats.

Troubleshooting Common Issues with PowerPoint Charts

While PowerPoint is generally easy to use, sometimes problems can arise when creating or editing charts. Common issues include formatting errors, data import problems, or difficulties with exporting or embedding your chart. If you encounter any of these issues, look online for troubleshooting tips or consult the PowerPoint help files. With a little persistence and patience, most charting issues can be easily resolved, allowing you to create a presentation that effectively communicates your data to your audience.

Advanced Tips and Tricks for Creating Professional-Quality Charts

If you’re looking to go beyond the basics of chart creation in PowerPoint, there are a variety of advanced tips and tricks that can help you create stunning and effective presentations. These may include techniques for customizing color palettes, using advanced animation techniques, or creating complex combination charts. By experimenting and refining your techniques, you can create a chart that is uniquely suited to your data and message, and that captures your audience’s attention from start to finish.

Best Practices for Designing Effective Charts in PowerPoint

While PowerPoint offers a wide range of tools and techniques for creating charts, there are some best practices to keep in mind if you’re looking to create a truly effective presentation. These include keeping your charts simple and focused, emphasizing key trends and data points, using appropriate formatting and labels, and ensuring that your chart is compatible with your overall presentation style. Additionally, be sure to practice your chart presentation ahead of time, to build confidence and ensure that you’re effectively conveying your message to your audience.

In conclusion, creating charts in PowerPoint can be an effective way to communicate important data and engage your audience. By following the steps outlined in this article, you’ll be able to select the right chart type, customize its appearance, and present your data in a clear and visually appealing way. Whether you’re presenting to colleagues, clients, or the public, PowerPoint’s range of charting options makes it easy to create a presentation that effectively communicates your message and builds lasting impact.

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33 Things you should know when designing charts in PowerPoint

When was the last time you presented a document or gave a presentation without having to show some numbers?

I bet most of your presentations have some numbers and you probably used charts for presenting them.

Charts can be easily created in PowerPoint, but to give your presentation an edge you need to work on your charts a little.

So, what you should do when designing charts in PowerPoint?

15 Ways of Visualizing Corporate PowerPoint Slides for Presentations .

Charts are commonly used for data visualization. But are you formatting them the right way?

Here are some simple yet effective pointers to design charts in PowerPoint. You can apply these rights away to make your data presentable.

1. Round off decimal numbers in your graph

When calculating figures and plotting graphs, use decimal places for accuracy.

However, while labeling your chart, round off the numbers to one or two digits. This will help your reader comprehend your chart easily.

For example,  2.854  may be more precise than  2.9 , but it distracts the reader and takes away from the visual impact of the chart.

2. Keep your chart titles specific

The chart tiles don’t necessarily have to tell the story of the chart. Just be specific. To the point. You will be explaining the rest anyway.

3. Narrow bars

Vertical bars measure discrete quantities. When the bars are too narrow, your eyes focus on the negative space, the space between the bars which carries no data.

Ensure your bars are well spaced, creating a balance.

4. Do not use shades or patterns in simple bar charts

Since all the bars measure the same variable, different shades or patterns have no relevance, they only distract readers from comparing the bars.

It is best to use one simple shade and color to present the chart and avoid distraction.

5. Avoid 3D effects in bar charts

Where is the top of the bar?

Three- dimensional vertical bars are flat out wrong. The reader is left to guess where the top of the bar meets the grid. Rendering the bars in 3D adds no information, but may bring in confusion.

Keep it simple; don’t use any chart effects like the 3D effect or patterns, etc., when you are creating bar charts.

6. Avoid special effects unless they help comprehension

Why would you want to add effects like the one you see above?

Using effects just to add variety to the visuals can be distracting. It can make your data difficult to read. Keep it simple and easy to read.

7. Keep the typography simple

Don’t permit typography with extra effects to oppress the underlying data.

Keep the typography simple. The headline can be either bold or in larger font size than the font size used in the graph.

8. Use colors to help to understand your chart/graph

Do not apply the same color to both positive and negative bars. It will lead to misinterpretation of the concept of the graph.

Red is mainly used to denote negative values. So, the color itself conveys a message. That is the right way to use color.

9. Avoid multiple colors

10. Include clear information on the graph

Do not leave the graph on a slide without labeling the data. This will lead to confusion.

Add essential information on the graph. Use the information that will help the audience understand the graph better, but do not go overboard with the information.

11. Use suitable highlights in a bar chart

Do not highlight the bars with a pattern fill, shape fill, image fill, or anything that comes as a default.

It might come out looking bizarre, just like the example here.

Highlight the bars with a contrast color (red is a common color). This will make the data easy to understand.

12. Avoid Bevel effect in bar charts

Do not use unnecessary effects, such as the Bevel effect, in the chart. Keep the chart as simple as possible so that it will give the audience a clear idea of what the bars are depicting.

13. Align graph direction with data values

Never plot horizontal bars with negative values on the right side of the size zero line, even if there are no positive numbers in the data set.

Negative numbers in a graph should always be on the left side of Y-axis. Negative bars can be red in color for added emphasis.

How to Visualize Charts for Corporate Presentations the Right Way: A Step-by-Step Guide .

14. Keep Axis labels at a readable angle

Do not rotate the axis as shown in the image below.

For easy visibility, if there is a lot of text in the axis label, make sure you always rotate the labels to 270o or 90o.

15. Start Y axis with zero

For bar charts, the numerical Y-axis must start at zero. Our eyes are very sensitive to the area of bars, and we draw inaccurate conclusions when those bars are truncated.

16. Keep your charts free of clutter

Keep charts simple. One way to simplify charts is by removing extra elements, like borders, gridlines, decimal numbers, etc.

17. Try horizontal bar charts to fit long labels

To increase readability for bar graphs that have multiple categories with long names, horizontal bar graphs can be used.

18. Format Y-axis values to include the largest data point

Make sure that your data does not overflow but falls under the x-axis.

Look at the last bar (highlighted in red) in the image below. The bar is out of the chart area because the data is more than the Y-axis. Always make sure you reset the Y-axis from the format axis option.

19. Keep bar heights optimal

In the figure, the UK bar is too high and hard to compare with the rest of the countries.

Adjust the bar height manually and add a breaking symbol on top of the bar.

20. Label data in pie charts according to the size of the chart

Do not place the data labels outside a pie graph. If the pie chart is big, the chart will look empty.

21. Keep special effects to a minimum in complex pie charts

Do not add too many effects to complex pie charts.

22. Opt for solid fill to highlight sections in pie charts

Do not highlight a section of a chart with an outline. This does not make the section stand out well.

23. Use legends if you have too many data labels

Don’t overload the chart with information.

You can add just the data labels and add a legend for the categories, to make the chart look clean.

24. Place data logically

Segments chart clockwise from smallest to largest.

25. Maintain the bar graph height according to the numbers.

Always use actual graphs instead of graph-like shapes.

26. Use suitable background images

Unsuitable background images can be distracting.

27. Use color schemes that enhance visibility

Your focus should always be on the message you want to share. Dark background for a dark-colored graph will dilute the intensity of the data or message and will affect the visibility and/or clarity.

28. Use highlights based on information be conveyed

Highlights in a line chart will depend upon the information that is to be conveyed. In the example here, Portland is highlighted since it has the highest value. To ensure that your highlight stands out, have lighter shades for the other data. If you do not have to highlight, then make them all grey but use different shades. However, it all depends on the type of information that you want to show.

29. Make comparison apparent

Notice that the chart above is a comparison between 2015 and 2016 and that even though the data points in 2016 are higher than in 2015, still 2015 looks greater than in 2016. That gives the wrong message to the reader/audience.

To ensure that such mistakes do not happen, make sure that you always set the Y-axis to the same value so that the difference is apparent at first glance.

30. Use colors judiciously

A multitude of colors can confuse readers.

The effect would be easy on the eye and also make comparison easy.

31. Use appropriate shapes in a flow chart

In a flow chart, do not use the same type of shapes for each section.

32. Use the right fit to represent percentages

In the figure, the shapes have been given heights at random. The height of the shapes does not align with the data points (percentages, in this case) that they represent.

33. Don’t let pictures overpower data

The picture superiority effect refers to the phenomenon in which pictures and images are more likely to be remembered than words.

Designing charts can be difficult when a lot of data is involved. But by using the  minimalist design concept, in a presentation, you strike a balance between your charts and content.

Here is how to Use Think-Cell for Visualizing Charts Effectively .

Are you looking for better ways to design your charts? Leave a comment below.

Maybe you do not need a lead-in sentence here? If so just remove it. Maybe this will just appear as a link in the middle of the post.

Related posts:

• Quick Guide to Using New Chart Types in Office 2016
• Visualization Ideas Using PowerPoint Design Elements
• How to Use Think-Cell for Visualizing Charts Effectively
• How to Create Amazing Charts using Think-Cell?

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Top 10 Multiple Charts PowerPoint Presentation Templates in 2024

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Present data in a chart

If Excel is installed on your computer, you can take advantage of the advanced charting capabilities in Word.

What do you want to do?

Learn about charts, step 1: create a basic chart.

Insert a chart by embedding it into your document

Paste a linked Excel chart into your document

Arrange the excel worksheet data, step 2: change the layout or style of a chart, apply a predefined chart layout, apply a predefined chart style, change the format of chart elements manually, step 3: add or remove titles or data labels, add a chart title, add axis titles, add data labels, step 4: show or hide a legend, step 5: display or hide primary chart axes or gridlines, step 6: move or resize a chart, move a chart, resize a chart, step 7: save a chart as a template.

Charts are used to display series of numeric data in a graphical format to make it easier to understand large quantities of data and the relationship between different series of data.

1. Worksheet data

2. Chart created from worksheet data

Excel supports many types of charts to help you display data in ways that are meaningful to your audience. When you create a chart or change an existing chart, you can select from a variety of chart types (such as a column chart or a pie chart) and their subtypes (such as a stacked column chart or a pie in 3-D chart). You can also create a combination chart by using more than one chart type in your chart.

For more information about the chart types that you can select in Excel, see Available chart types .

Getting to know the elements of a chart

A chart has many elements. Some of these elements are displayed by default, others can be added as needed. You can change the display of the chart elements by moving them to other locations in the chart, resizing them, or by changing the format. You can also remove chart elements that you do not want to display.

1. The chart area of the chart.

2. The plot area of the chart.

3. The data points of the data series that are plotted in the chart.

4. The horizontal (category) and vertical (value) axis along which the data is plotted in the chart.

5. The legend of the chart.

6. A chart and axis title that you can use in the chart.

7. A data label that you can use to identify the details of a data point in a data series.

Modifying a basic chart to meet your needs

After you create a chart, you can modify any one of its elements. For example, you might want to change the way that axes are displayed, add a chart title, move or hide the legend, or display additional chart elements.

To modify a chart, you can:

Change the display of chart axes     You can specify the scale of axes and adjust the interval between the values or categories that are displayed. To make your chart easier to read, you can also add tick marks to an axis, and specify the interval at which they will appear.

Add titles and data labels to a chart     To help clarify the information that appears in your chart, you can add a chart title, axis titles, and data labels.

Add a legend or data table      You can show or hide a legend, change its location, or modify the legend entries. In some charts, you can also show a data table that displays the legend keys and the values that are presented in the chart.

Apply special options for each chart type     Special lines (such as high-low lines and trendlines), bars (such as up-down bars and error bars), data markers, and other options are available for different chart types.

Applying a predefined chart layout and chart style for a professional look

Instead of manually adding or changing chart elements or formatting the chart, you can quickly apply a predefined chart layout and chart style to your chart. Word provides a variety of useful predefined layouts and styles that you can select, but you can fine-tune a layout or style if it is needed by making manual changes to the layout and format of individual chart elements, such as the chart area, plot area, data series, or legend of the chart.

When you apply a predefined chart layout, a specific set of chart elements (such as titles, a legend, a data table, or data labels) are displayed in a specific arrangement in your chart. You can select from a variety of layouts that are provided for each chart type.

When you apply a predefined chart style, the chart is formatted based on the document theme that you have applied, so that your chart matches your organization's or your own theme colors (a set of colors), theme fonts (a set of heading and body text fonts), and theme effects (a set of lines and fill effects).

You cannot create your own chart layouts or styles, but you can create chart templates that include the chart layout and formatting that you want.

Adding eye-catching formatting to a chart

In addition to applying a predefined chart style, you can easily apply formatting to individual chart elements such as data markers, the chart area, the plot area, and the numbers and text in titles and labels to give your chart a custom, eye-catching look. You can apply specific shape styles and WordArt styles, and you can also format the shapes and text of chart elements manually.

To add formatting, you can:

Fill chart elements     You can use colors, textures, pictures, and gradient fills to help draw attention to specific chart elements.

Change the outline of chart elements     You can use colors, line styles, and line weights to emphasize chart elements.

Add special effects to chart elements     You can apply special effects, such as shadow, reflection, glow, soft edges, bevel, and 3-D rotation to chart element shapes, which gives your chart a finished look.

Format text and numbers     You can format text and numbers in titles, labels, and text boxes on a chart as you would text and numbers on a worksheet. To make text and numbers stand out, you can even apply WordArt styles.

Reusing charts by creating chart templates

If you want to reuse a chart that you customized to meet your needs, you can save that chart as a chart template (*.crtx) in the chart templates folder. When you create a chart, you can then apply the chart template just as you would any other built-in chart type. In fact, chart templates are custom chart types — you can also use them to change the chart type of an existing chart. If you use a specific chart template frequently, you can save it as the default chart type.

Top of Page

You can add a chart to your Word document in one of two ways: insert a chart by embedding it into your Word document or paste an Excel chart into your Word document that is linked to data in an Excel worksheet. The main differences between embedded charts and linked charts are where the data is stored and how you update the data after you place it in the Word document.

Note:  Some chart types require a specific data arrangement in the Excel worksheet. For more information, see Arrange the Excel worksheet data .

Insert a chart by embedding it in your document

When you embed an Excel chart, information in the Word file doesn't change if you modify the source Excel file. Embedded objects become part of the Word file and, after they are inserted, they are no longer part of the source file.

Because the information is totally contained in one Word document, embedding is useful when you don't want the information to reflect changes in the source file, or when you don't want the document recipients to be concerned with updating the linked information.

In your Word document, click Insert > Chart .

Select the type of chart you want, such as column or pie chart, and click OK . (If you’re not sure which to choose, move down the All Charts list to preview each type.)

Enter your data into the spreadsheet that automatically opens with the chart. The chart will update to match the data after you finish typing data into one cell and move to the next.

You can create and copy a chart in an external Excel worksheet, and paste a linked version of the chart into your Word document. When a chart is linked, information can be updated if the external Excel worksheet is modified. Linked data is stored in the Excel worksheet. The Word document stores only the location of the source file, and it displays a representation of the linked data.

Linking is also useful when you want to include information that is maintained independently, such as data collected by a different department, and when you need to keep that information up-to-date in a Word document. For more information about creating charts in Excel, see Create a chart .

In Excel, select the chart by clicking its border, and then on the Home tab, in the Clipboard group, click Cut .

The chart is removed, but the data remains in Excel.

In Word, click where you want to insert the chart in the document.

On the Home tab, in the Clipboard group, click Paste .

The Paste Options button indicates that the chart is linked to data in Excel.

Save the Word document with the chart that you linked to data in Excel.

When you reopen the Word document, click Yes to update the Excel data.

You can also create visual representations of information by using SmartArt graphics. For more information, see Create a SmartArt graphic .

For most charts, such as column and bar charts, you can plot the data that you arrange in rows or columns on a worksheet into a chart. However, some chart types (such as pie and bubble charts) require a specific data arrangement.

On the worksheet, arrange the data that you want to plot in a chart.

The data can be arranged in rows or columns — Excel automatically determines the best way to plot the data in the chart. Some chart types (such as pie and bubble charts) require a specific data arrangement as described in the following table.

Column, bar, line, area, surface, or radar chart

In columns or rows, such as: Lorem Ipsum 1 2 3 4 Lorem 1 3 Ipsum 2 4 Pie or doughnut chart For one data series, in one column or row of data and one column or row of data labels, such as: A 1 B 2 C 3 A B C 1 2 3 For multiple data series, in multiple columns or rows of data and one column or row of data labels, such as: A 1 2 B 3 4 C 5 6 A B C 1 2 3 4 5 6 XY (scatter) or bubble chart In columns, placing x values in the first column and corresponding y values and bubble size values in adjacent columns, like: X Y Bubble size 1 2 3 4 5 6 Stock chart In columns or rows in the following order, using names or dates as labels: high values, low values, and closing values Date High Low Close 1/1/2002 46.125 42 44.063 Date 1/1/2002 High 46.125 Low 42 Close 44.063 Select the cells that contain the data that you want to use for the chart. Tip:  If you select only one cell, Excel automatically plots all cells that contain data that is adjacent to that cell into a chart. If the cells that you want to plot in a chart are not in a continuous range, you can select nonadjacent cells or ranges as long as the selection forms a rectangle. You can also hide the rows or columns that you do not want to plot in the chart. How to select cells, ranges, rows, or columns A single cell Click the cell, or press the arrow keys to move to the cell. A range of cells Click the first cell in the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection. You can also select the first cell in the range, and then press F8 to extend the selection by using the arrow keys. To stop extending the selection, press F8 again. A large range of cells Click the first cell in the range, and then hold down SHIFT while you click the last cell in the range. You can scroll to make the last cell visible. All cells on a worksheet Click the button. To select the entire worksheet, you can also press CTRL+A. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. Nonadjacent cells or cell ranges Select the first cell or range of cells, and then hold down CTRL while you select the other cells or ranges. You can also select the first cell or range of cells, and then press SHIFT+F8 to add another nonadjacent cell or range to the selection. To stop adding cells or ranges to the selection, press SHIFT+F8 again. You cannot cancel the selection of a cell or range of cells in a nonadjacent selection without canceling the entire selection. An entire row or column Click the row or column heading. 1. Row heading 2. Column heading You can also select cells in a row or column by selecting the first cell and then pressing CTRL+SHIFT+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns). If the row or column contains data, CTRL+SHIFT+ARROW key selects the row or column to the last used cell. Pressing CTRL+SHIFT+ARROW key a second time selects the entire row or column. Adjacent rows or columns Drag across the row or column headings. Or select the first row or column; then hold down SHIFT while you select the last row or column. Nonadjacent rows or columns Click the column or row heading of the first row or column in your selection; then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection. The first or last cell in a row or column Select a cell in the row or column, and then press CTRL+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns). The first or last cell on a worksheet or in a Microsoft Office Excel table Press CTRL+HOME to select the first cell on the worksheet or in an Excel list. Press CTRL+END to select the last cell on the worksheet or in an Excel list that contains data or formatting. Cells to the last used cell on the worksheet (lower-right corner) Select the first cell, and then press CTRL+SHIFT+END to extend the selection of cells to the last used cell on the worksheet (lower-right corner). Cells to the beginning of the worksheet Select the first cell, and then press CTRL+SHIFT+HOME to extend the selection of cells to the beginning of the worksheet. More or fewer cells than the active selection Hold down SHIFT while you click the last cell that you want to include in the new selection. The rectangular range between the active cell and the cell that you click becomes the new selection. To cancel a selection of cells, click any cell on the worksheet. On the Insert tab, in the Charts group, do one of the following: Click the chart type, and then click a chart subtype that you want to use. To see all available chart types, click a chart type, and then click All Chart Types or the More menu item to display the Insert Chart dialog box, click the arrows to scroll through all available chart types and chart subtypes, and then click the ones that you want to use. A ScreenTip displays the chart type name when you rest the mouse pointer over any chart type or chart subtype. For more information about the chart types that you can use, see Available chart types . By default, the chart is placed on the worksheet as an embedded chart. If you want to place the chart in a separate chart sheet, you can change its location by doing the following: Click the embedded chart to select it. This displays the Chart Tools tab. On the Design tab, in the Location group, click Move Chart . Under Choose where you want the chart to be placed , do one of the following: To display the chart in a chart sheet, click New sheet . If you want to replace the suggested name for the chart, you can type a new name in the New sheet box. To display the chart as an embedded chart in a worksheet, click Object in , and then click a worksheet in the Object in box. To quickly create a chart that is based on the default chart type, select the data that you want to use for the chart, and then press ALT+F1. When you press ALT+F1, the chart is displayed as an embedded chart. When you create a chart, Excel determines the orientation of the data series based on the nnumber of worksheet rows and columns that are included in the chart. After you create a chart, you can change the way that worksheet rows and columns are plotted in the chart by switching rows to columns or vice versa. If you no longer need a chart, you can delete it. Click the chart to select it, and then press DELETE. After you create a chart, you can instantly change its look. Instead of manually adding or changing chart elements or formatting the chart, you can quickly apply a predefined layout and style to your chart. Word provides a variety of useful predefined layouts and styles (or quick layouts and quick styles) that you can select from, but you can customize a layout or style as needed by manually changing the layout and format of individual chart elements. Click the chart that you want to format by using a predefined chart layout. This displays the Chart Tools tab, adding the Design and Format tabs. On the Design tab, in the Chart Layouts group, click Quick Layout , and then click the chart layout that you want to use. Click the chart that you want to format by using a predefined chart style. This displays the Chart Tools , adding the Design and Format tabs. On the Design tab, in the Chart Styles group, click the chart style that you want to use. Click the chart or the chart element for which you want to change the style, or do the following to select a chart element from a list of chart elements. Click a chart to display the Chart Tools . On the Format tab, in the Current Selection group, click the arrow next to the Chart Elements box, and then click the chart element that you want. On the Format tab, do any of the following: To format any selected chart element, in the Current Selection group, click Format Selection , and then select the formatting options that you want. To format the shape of a selected chart element, in the Shape Styles group, click the style that you want, or click Shape Fill , Shape Outline , or Shape Effects , and then select the formatting options that you want. To format the text in a selected chart element by using WordArt, in the WordArt Styles group, click the style that you want, or click Text Fill , Text Outline , or Text Effects , and then select the formatting options that you want. Note:  After you apply a WordArt style, you cannot remove the WordArt format. If you do not want the WordArt style that you applied, you can select another WordArt style, or you can click Undo on the Quick Access Toolbar to return to the previous text format. Tip:  To use regular text formatting to format the text in chart elements, you can right-click or select the text, and then click the formatting options that you want on the Mini toolbar . You can also use the formatting buttons on the Ribbon ( Home tab, Font group). To make a chart easier to understand, you can add titles, such as a chart title and axis titles. Axis titles are typically available for all axes that can be displayed in a chart, including depth (series) axes in 3-D charts. Some chart types (such as radar charts) have axes, but they cannot display axis titles. Chart types that do not have axes (such as pie and doughnut charts) cannot display axis titles either. You can also link chart and axis titles to corresponding text in worksheet cells by creating a reference to those cells. Linked titles are automatically updated in the chart when you change the corresponding text on the worksheet. To quickly identify a data series in a chart, you can add data labels to the data points of the chart. By default, the data labels are linked to values on the worksheet, and they update automatically when changes are made to these values. In the Chart Elements list that appears, select Chart Title . In the Chart Title text box that appears in the chart, type the text that you want. To insert a line break, click to place the pointer where you want to break the line, and then press ENTER. To format the text, select it, and then click the formatting options that you want on the Mini toolbar . In the Chart Elements list that appears, select Axis Titles . Select the axis titles that are added to your chart and type the text that you want. In the Chart Elements list that appears, select Data Labels . Select the data labels that are added to your chart and type the text that you want. Note:  Depending on the chart type that you used, different data label options will be available. For more information about how to change data label entries or how to reposition data labels, see Add or remove data labels in a chart . When you create a chart, the legend appears, but you can hide the legend or change its location after you create the chart. In the Chart Elements list that appears, select or clear Legend . When a chart has a legend displayed, you can modify the individual legend entries. For more information, see Modify chart legend entries . When you create a chart, primary axes are displayed for most chart types. You can turn them on or off as needed. When you add axes, you can specify the level of detail that you want the axes to display. A depth axis is displayed when you create a 3-D chart. To make a chart easier to read, you can display or hide the horizontal and vertical chart gridlines that extend from any horizontal and vertical axes across the plot area of the chart. In the Chart Elements list that appears, select or clear Axes or Gridlines . You can move a chart to any location on a document. You can also change the size of the chart for a better fit. To move a chart, drag it to the location that you want. To resize a chart, do one of the following: Click the chart, and then drag the sizing handles to the size that you want. On the Format tab, in the Size group, enter the size in the Shape Height and Shape Width box. If you want to create another chart like the one that you just created, you can save the chart as a template that you can use as the basis for other similar charts. Right-click the chart that you want to save as a template, and then click Save as Template . In the File name box, type a name for the template. Note:  A chart template contains chart formatting and stores the colors that are in use when you save the chart as a template. When you use a chart template to create a chart in another workbook, the new chart uses the colors of the chart template — not the colors of the document theme that is currently applied to the workbook. To use the document theme colors instead of the chart template colors, right-click the chart area, and then click Reset to Match Style on the shortcut menu. Need more help? Want more options. Explore subscription benefits, browse training courses, learn how to secure your device, and more. Microsoft 365 subscription benefits Microsoft 365 training Microsoft security Accessibility center Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Ask the Microsoft Community Microsoft Tech Community Windows Insiders Microsoft 365 Insiders Was this information helpful? Thank you for your feedback. 135 IMAGES PowerPoint Charts How To Insert Charts in PowerPoint How To Insert Bar Chart In Powerpoint How to Create a Chart in Microsoft PowerPoint Use charts and graphs in your presentation How to Edit Chart in Microsoft PowerPoint VIDEO Show Me Plugin: A Definitive Guide to Diagram Editing in Chat GPT Lesson 8 Copy drawings to anywhere with this unique Sierra Chart study bundle Animated PowerPoint Tutorial 2023 How to Insert Charts in PowerPoint Learn to Insert New Slide, Image, Video, Chart And Graphic in Ms PowerPoint COMMENTS How the Chart is inserted in PowerPoint Choose a Chart Type: In the "Insert Chart" dialog box, you'll see a variety of chart types such as Column, Line, Pie, Bar, Area, and more. Select the chart type that best suits your data presentation needs. Create a chart from start to finish Create a chart. Select data for the chart. Select Insert > Recommended Charts. Select a chart on the Recommended Charts tab, to preview the chart. Note: You can select the data you want in the chart and press ALT + F1 to create a chart immediately, but it might not be the best chart for the data. If you don't see a chart you like, select the ... How To Add a Chart or Graph To Your Powerpoint Presentation Now, let's start adding charts and graphs to your PowerPoint presentation. Open the PPT and create a blank slide. Then, under the Insert tab and click on Chart to get to the chart selection menu. You will get a variety of charts, including graphs, to choose from. The chart types will be given in the left panel. Creating Charts, Diagrams, and Tables in Google Slides If you've made a chart in Google Sheets, you can link your presentation to the spreadsheet to add it to your slides. First, click on Insert in the menu. Then, click on Chart and select From Sheets to add your previously created chart. A window showing all your spreadsheets will appear. Select the one with your chart, and then press Insert. PowerPoint: Charts A chart is a tool you can use to communicate data graphically. Including a chart in a presentation allows your audience to see the meaning behind the numbers, which makes it easy to visualize comparisons and trends. Optional: Download our practice presentation for this lesson. Watch the video below to learn more about using charts in PowerPoint. How to Insert a Chart in PowerPoint? Follow our trusted advice to insert a chart into your PowerPoint slides efficiently: Open your PowerPoint presentation and navigate to the slide where you want the chart to appear. Click on the Insert tab on the PowerPoint ribbon. Click on the Chart icon. This action opens a dialog box featuring various chart types and subtypes. PowerPoint Charts, Graphs, & Tables Made Easy Here you have the detailed step-by-step instructions: Select the slide where you want to add the chart. Choose the Insert tab, then select the Illustrations group's Chart option. A dialog box for inserting charts will appear. Choose a category on the left, then double-click the chart you want on the right. Use charts and graphs in your presentation To create a simple chart from scratch in PowerPoint, click Insert > Chart and pick the chart you want. Click Insert > Chart. Click the chart type and then double-click the chart you want. Tip: For help deciding which chart is best for your data, see Available chart types. In the worksheet that appears, replace the placeholder data with your own ... PowerPoint 2010: Working with Charts A chart is a tool you can use to communicate your data graphically.Displaying charts in PowerPoint allows your audience to see the meaning behind the numbers, and it makes showing comparisons and trends much easier. In this lesson, you will learn how to insert charts and modify them so they communicate information effectively.. Charts. In many ways, charts are an ideal way to present ... How to Create Charts and Graphs to Visualize Data in PowerPoint To create a line graph in PowerPoint: Select the data you want to include in the chart. Click the 'Insert' tab and select the 'Line' chart type. Choose the specific line graph subtype you want to use (such as 2D or 3D) Add labels, titles, and customize the color scheme. Change the data in an existing chart Change chart data on a slide. On the slide, select the chart that you want to change. When you do so, two contextual tabs appear on the ribbon: Chart Design and Format. If you do not see the Chart Design and Format tabs, make sure that you click the chart to select it. On Chart Design tab, in the Data group, select Edit Data. To edit the data ... PowerPoint Charts To add or remove sections of data to your chart, click and drag any of the selection handles in the spreadsheet to change what's included. Close the spreadsheet. To reopen the spreadsheet and edit a chart's data, select the chart, click the Design tab on the ribbon, then click the Edit Data button in the Data group. 6.4 Adding Visuals and Features to Microsoft PowerPoint Slides To add a text box, open the PowerPoint presentation to the slide where you want to insert the text box. Click on the Insert tab in the top menu. In the Text section, click the Text Box button. Click and drag on the slide to create the text box. How to Make Great PPT Charts & Graphs in Microsoft PowerPoint (+Video) Click on the Chart icon to launch the Insert Chart menu. The Insert Chart menu will open with a variety of chart templates. On the left side, you'll see a variety of PowerPoint chart types, such as Column, Line, Pie, Bar and more. Start by clicking on a chart type on the left side. How to Make a Chart in PowerPoint To import a CSV file into PowerPoint, go to the "Insert" tab and select "Object". In the "Object" dialog box, select "From Text File" and locate your CSV file. PowerPoint will then import the data and allow you to create a chart from it. This method is useful if you have a large amount of data or if you need to update the data ... PowerPoint Lesson 4 Quiz Flashcards On which Chart Tools tab is the Change Chart Type button located? Design. Which of the following options is NOT used to edit data in a chart? Right-click a chart, click the Chart Elements arrow and select Edit Data. Which Chart Tools tab is used to select an individual chart element so that you can change its fill color? 33 Things you should know when designing charts in PowerPoint 3. Narrow bars. Vertical bars measure discrete quantities. When the bars are too narrow, your eyes focus on the negative space, the space between the bars which carries no data. Ensure your bars are well spaced, creating a balance. 4. Do not use shades or patterns in simple bar charts. Microsoft PowerPoint 2016 (Lesson 4) Flashcards Study with Quizlet and memorize flashcards containing terms like When copying and pasting a chart from Excel, which paste option creates an editable copy of the chart in the presentation file and breaks the connection to the source file?, On which Chart Tools tab is the Change Chart Type button located?, Which of the following options is NOT used to edit data in a chart? and more. PowerPoint When copying and pasting a chart from Excel, which paste option creates an editable copy of the chart in the presentation file and breaks the connection to the source file? Shading. Embed Workbook. Format. Layout. 1 of 14. Term. On which Chart Tools tab is the Change Chart Type button located? Top 10 Multiple Charts PowerPoint Presentation Templates in 2024 You can change colors, adjust sizes, add text, and even modify chart types. This flexibility allows you to tailor your presentation to your audience, ensuring maximum engagement and comprehension.Additionally, the Multiple Charts PPT is designed to be user-friendly. Even if you're not a PowerPoint expert, you'll find it easy to use. Present data in a chart In Excel, select the chart by clicking its border, and then on the Home tab, in the Clipboard group, click Cut. The chart is removed, but the data remains in Excel. In Word, click where you want to insert the chart in the document. On the Home tab, in the Clipboard group, click Paste. PowerPoint Lesson 4 Quiz When you add a table to a slide, PowerPoint displays the Table Tools ribbon which contains a Format and Layout tab. Right-click a chart, click the Chart Elements arrow and select Edit Data Chart Styles WHS BIM 1 PowerPoint 2016 Lesson 4 Flashcards Right-click a chart, click the Chart Elements arrow and select Edit Data. Which of the following options allows you to add or remove the chart legend, axis titles, or gridlines? Chart Elements. Which Chart Tools tab is used to select an individual chart element so that you can change its fill color? essay homework paper phd review speech study thesis