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11 screen-mirroring devices for presenting wirelessly

Wirelessly sending presentations and videos from your laptop, phone, or tablet to the big screen is a breeze with one of these mirroring devices..

Whether you’re leading a sales call, a training session, or that hoped-for breakthrough presentation to the higher-ups, why not wow them by wirelessly connecting your laptop, tablet, or phone to the room’s projector or large display? With the right gear, it’s easier than you might think.

What’s that? No one at your company has been to the office in the past 10 months because of a global pandemic? The good news is that some of the same inexpensive devices that stream entertainment media over a home Wi-Fi network — Chromecast, Apple TV, Roku, and others — can also be used in the boardroom. You can practice now while you’re working from home, then be ready to hit the ground running later on when vaccines finish rolling out, the pandemic recedes, and offices reopen.

These 11 devices plug into a projector, large monitor, or TV to mirror the display of a laptop, tablet, or smartphone so you can make presentations from your own device — and from anywhere in the room. Some use an HDMI cable for connecting to the display or projector, while others resemble a large thumb drive that plugs directly into the screen’s HDMI port.

Even the largest can travel with you or be permanently (and unobtrusively) installed to a display in a conference room, or even a TV in the den for the work-at-home crowd. Then, all you need do is walk in, tap the device or a few keys, and you’re on the big screen. (See some typical setup instructions .)

All of the mirroring devices in this roundup support HD resolution of at least 1920 x 1080 pixels, the standard for business graphics, and some of the newer listed here can handle 4K resolution of up to 3820 x 2160 pixels, showing four times as much detail. To many this will seem like overkill, but it’s perfect for a company for going over the architectural renderings of a new factory, previewing a UHD commercial, or zooming in on a high-resolution image.

The bad news: Most of these devices do not fit all business situations. Consider:

• The Apple TV 4K connects with MacBooks, iPads, and iPhones, but not Windows, Chrome OS, or Android products.
• Miracast devices, like Microsoft’s 4K Wireless Display Adapter, work with Windows systems as well as Android tablets and phones, but not Apple products or Chromebooks.
• Chromecast can directly mirror Android screens but relies on Chromecast apps rather than true mirroring for other device types.

That said, a few newer devices do mirror a broader range of systems. If you’re really serious about accommodating all types of laptops and mobile devices, you should consider getting a device with broader support. Otherwise, choose the one that best suits your needs based on what people use at your office. After all, with a multitude of choices, there’s never been a better time to present wirelessly.

Apple TV 4K / Apple TV HD

Based on Apple’s AirPlay 2  technology,  Apple TV 4K wirelessly mirrors material on a Mac, iPhone, or iPad in super-sharp 3840 x 2160 resolution. Unfortunately, you have to stay within the Apple ecosystem to use it, so forget about Androids, Chromebooks, and Windows devices.

They may look the same, but the Apple TV 4K (left) supports super-sharp 3840 x 2160 resolution, while Apple TV HD (right) tops out at 1920 x 1080 pixels. (Click any image in this story to enlarge it.)

With hardware similar to an iPad, the Apple TV 4K has an A10X Fusion processor and either 32GB ($179) or 64GB ($199) of storage for presentations, videos, and the occasional movie or game. It uses the 2.4GHz and 5GHz Wi-Fi bands or a wired Ethernet LAN, has an HDMI port, and is powered by an AC cord.

The Apple TV can be controlled from across the room with its Siri Remote, which listens for commands. At 3.9 x 3.9 x 1.4 in., the Apple TV 4K is likely too big for the back of a TV, but third parties, such as Innovelis , make wall-mounting brackets.  

If the Apple TV 4K’s price tag is out of reach or you don’t have a display or projector that supports 4K, the company’s $149 Apple TV HD is a step down with 1920 x 1080 resolution, an older A8 CPU,

Apple TV 4K at a glance

• Price:  $179 (32GB), $199 (64GB)
• Compatibility:  Macs, iPads, iPhones
• Resolution: 3840 x 2160 pixels
• Size: 3.9 x 3.9 x 1.4 in.
• Pros:  4K resolution; includes voice remote control
• Cons:  Not compatible with Windows, Android, or Chrome OS; big device; expensive
• Who it’s best for:  Offices full of Mac and iOS users who demand 4K-resolution video

Apple TV HD at a glance

• Price:  $149
• Resolution: 1920 x 1080 pixels
• Pros:  Comes with remote control; includes voice remote control; HD resolution
• Cons:  Not compatible with Windows, Android, or Chrome OS; big device; pricey; older tech
• Who it’s best for:  Apple shops that need HD-resolution imaging

Google Chromecast / Google Chromecast with Google TV

Rather than mirroring the screens of every computing platform, the third-generation Chromecast and newer Chromecast with Google TV take a different approach. They allow Android phones and tablets to wirelessly share their screens, but Windows PCs, Macs, Chromebooks, iPhones, and iPads need to use one of the thousands of Chromecast apps available to “cast” to the big screen . The range of supported Chromecast apps includes the ubiquitous Chrome browser, YouTube, and Google Slides but ignores corporate mainstays like PowerPoint and Keynote.

The Chromecast (left) and Chromecast with Google TV (right) mirror Android devices and “cast” from other platforms via Chromecast apps.

Both Chromecast devices are small with flat HDMI cables for plugging into a display and take advantage of the 2.4 and 5GHz bands of a Wi-Fi network. The USB port of a newer display or TV should be able to power either device, but they each include an AC adapter, just in case.

The two Chromecast devices diverge when it comes to resolution, with the Chromecast putting out 1920 x 1080 pixels and the Chromecast with Google TV showing the ultra-sharp resolution of 3840 x 2160 pixels. Instead of the basic black Chromecast device, the Chromecast with Google TV is available in white (a.k.a. Snow), light blue (Sky), or salmon (Sunrise) and includes a voice-activated remote control.  

The HD-based Chromecast sells for $30, while the UHD Chromecast with Google TV costs $50, making them screen-sharing bargains.

Chromecast at a glance

• Price:  $30
• Compatibility:  Android devices, plus Windows PCs, Macs, Chromebooks, iOS devices via Chromecast apps
• Size: 6.4 x 2.0 x 0.5 in.
• Pros:  Tiny device; HD imaging; inexpensive; can be display-powered
• Cons:  Only mirrors screens on Android devices; Chromecast apps are needed for other platforms
• Who it’s best for:  Offices with lots of Android devices

Chromecast with Google TV at a glance

• Price:  $50
• Size: 6.4 x 2.4 x 0.5 in.
• Pros:  Small; 4K resolution; can be display-powered
• Cons:  Can only mirror Android devices, others require Chromecast apps
• Who it’s best for:  Setups that use Android systems and those willing to put up with Chromecast apps

IOGear Wireless Mobile and PC to HDTV Screen Sharing Receiver (GWAVRC)

IOGear’s  Wireless Mobile and PC to HDTV Screen Sharing Receiver is a mouthful, but thanks to the use of a high-power proprietary chipset and high-gain antenna design, it offers the bonus of being able to stay connected from up to 50 feet away, according to the company. Better known as the GWAVRC, the IOGear receiver is for those who have large rooms to fill with wireless presentations and video.

IOGear’s GWAVRC can stream content from Android and Windows devices from up to 50 feet away.

Based on Miracast technology, the GWAVRC can share the screens of Windows PCs as well as Android phones and tablets over a Wi-Fi network using either the 2.4GHz or 5GHz band. It can’t connect with Chromebooks, Macs, iPhones, or iPads and tops out at 1920 x 1080 resolution.

At 3.4 x 2.6 x 0.6 in., the GWAVRC device can sit next to or behind the TV or display. It comes with a USB AC adapter, but recent TVs and displays should be able to provide enough power for its operation. With the ability to send signals across more space, the IOGear GWAVRC could be the long-distance mirroring champ for your office.

IOGear GWAVRC at a glance

• Compatibility:  Windows PCs, Android devices
• Size: 3.4 x 2.6 x 0.6 in.
• Pros:  Has a long range; can be display-powered
• Cons:  Large size; doesn’t work with Macs, iPhones, or iPads
• Who it’s best for:  Businesses that use Android and Windows devices with a large room to fill

Microsoft 4K Wireless Display Adapter

The third-generation Microsoft 4K Wireless Display Adapter  picks up where the company’s earlier mirroring devices left off, allowing 4K-resolution screen sharing in a small package.

The Microsoft 4K Wireless Display Adapter can be powered from a display via its USB plug.

Happily, it retains the unique design of its predecessor, featuring a 21-inch cable with an HDMI plug at one end and a USB connector at the other. In between is a small box of electronics. This design lets you plug both ends into the back of a TV or display, so the display is both receiving a signal via the HDMI plug and supplying power through the USB plug. The device doesn’t include an AC adapter for displays without a USB port.

Officially, it can mirror a variety of Microsoft Surface devices, but it should work with just about any recent Miracast-enabled system, like Windows 10 PCs or Android phones and tablets. It ignores Apple gear and Chromebooks, though.

Capable of wirelessly mirroring up to a 3840 x 2160 resolution stream, the 4K Wireless Display Adapter uses the 2.4GHz and 5GHz Wi-Fi bands. Easy to set up, the device makes it a snap to quickly put a 4K presentation or video in front of your colleagues without a cable in sight. The device lists for $60, but we’ve seen it for about $20 less at online retailers.

Microsoft 4K Wireless Display Adapter at a glance

• Price:  $60
• Compatibility:  Windows 10 PCs, Android devices
• Size:  3.5 x 0.8 x 0.4 in.
• Pros:  Small; easy setup; can be display-powered
• Cons:  Doesn’t work with Macs, iOS devices, or Chromebooks
• Who it’s best for:  Windows-based offices that also have Android users

MiraScreen G9 Plus 5G

With one of the smallest footprints of any mirroring device, the MiraScreen G9 Plus 5G plugs right into a display or projector and can mirror what’s on the screen of a wide variety of computing devices, from Windows PCs, Macs, and Chromebooks to Androids, iPhones, and iPads.

With support for numerous connection protocols, the MiraScreen G9 Plus 5G can connect to a wide range of systems.

The key to its compatibility is the G9 Plus’s support for Chromecast, AirPlay, Miracast, and other connection protocols.

The wealth of connection possibilities doesn’t come at the cost of complexity, thanks to its simple step-by-step on-screen connection instructions. The device uses the 2.4GHz and 5GHz Wi-Fi bands and can even act as a wireless Wi-Fi extender.

Happily, it yields up to 3840 x 2160 resolution for pinpoint presentations, videoconferences, and even the occasional lunchtime episode of “The Mandalorian.” The G9 Plus has a 1.6GHz dual-core processor and can be powered by the USB port on many newer TVs and displays; it doesn’t, however, include a USB AC adapter for use with older displays. Still, at 2.4 x 1.5 x 0.5 in., it’s a small wonder that can connect an office of gear.

Note that you can probably save about $15 off the $45 list price if you shop around online.

MiraScreen G9 Plus 5G at a glance

• Price:  $45
• Compatibility:  Windows, Macs, Chromebooks, Android devices, iPhones, iPads
• Size: 2.4 x 1.5 x 0.5 in.
• Pros:  Tiny device; up to 4K resolution; wide range of compatibility
• Cons:  Might need a USB AC adapter
• Who it’s best for:  Offices with variety of computing devices to connect

Roku Express / Roku Express+ / Roku Streaming Stick+

Roku’s devices are best known for streaming TV and movies at home, but the Roku Express , Express+ , and Streaming Stick+ also work well for screen mirroring with a variety of price, resolution, and compatibility options. The Express and Streaming Stick+ are sold directly from Roku and at a variety of outlets; the Express+ is a Walmart exclusive.

The Roku Express (top) supports HD resolution and works with Android and Windows devices, while the Streaming Stick+ (bottom) supports 4K resolution and works with Apple devices too.

The $30 Express and $40 Express+ are packaged in small boxes and use Miracast to connect over Wi-Fi’s 2.4GHz band. They support HD resolution and mirror Android and Windows systems; they won’t work with Apple gear or Chromebooks. By contrast, the $50 Streaming Stick+ is the size of a large flash drive, supports 4K resolution at 3840 x 2160 pixels, uses both the 2.4GHz and 5GHz Wi-Fi bands, and adds Apple’s AirPlay technology to mirror Macs, iPhones, and iPads (but not Chromebooks).

Any of the Roku devices can be powered by the USB port from a recent TV or display or with the included AC adapter. Instead of an ordinary power cable, however, the Streaming Stick+ requires you to use the included proprietary power cable, which has what Roku calls a long-range wireless receiver to boost its Wi-Fi signal.

To control the show from across the room, the Express has a traditional remote control with buttons. The Express+ and Streaming Stick+ go a step further with an Alexa-based voice response system and a phone or tablet app that turns its screen into an alternate remote control to eliminate juggling (and likely dropping) devices while presenting.

Roku Express at a glance

• Price:  $30
• Resolution: 1920 x 1080
• Size: 3.0 x 1.5 x 0.75 in.
• Pros: Includes remote control; can be display-powered
• Who it’s best for:  An office that uses Windows and Android systems and that doesn’t need a voice remote control

Roku Express+ at a glance

• Price:  $40
• Pros:  Can be powered by display; voice-activated remote control
• Cons:  No compatibility with Macs, iOS devices, or Chromebooks
• Who it’s best for:  An office that uses Windows and Android systems and wants to use a voice remote control

Roku Streaming Stick+ at a glance

• Compatibility:  Windows PCs, Macs, iPhones, iPads, and Android devices
• Size: 3.7 x 0.8 x 0.5 in.
• Pros:  4K resolution; small size; supports a variety of systems; voice-activated remote control
• Cons:  Proprietary power cable
• Who it’s best for:  Office situations that require devices on multiple platforms to share a mirroring system

StarTech.com Wireless Display Adapter with HDMI

If you want to connect wirelessly to an older display, you’re out of luck with the other 10 units here — but StarTech.com’s  Wireless Display Adapter with HDMI (product ID WIFI2HDMC) delivers both analog and digital video signals. In addition to its HDMI digital connector, the StarTech unit comes with an AV cable that has plugs in for an analog display’s composite video and audio connectors.

StarTech.com’s Wireless Display Adapter can connect to older displays with analog video ports.

The Wireless Display Adapter works with Miracast systems, including Android and Windows systems, but it snubs sharing the screens of Macs, iPhones, iPads, and Chromebooks. The device is on the large side at 3.3 x 2.6 x 1.0 in. It can be powered by recent TVs or displays but comes with a back-up USB AC adapter.

It receives its video signal over a 2.4GHz Wi-Fi connection and does without the higher throughput of a dual-band network link. The Wireless Display Adapter’s resolution is limited to 1920 x 1080 pixels, but it does offer a bonus for ultra-mobile workers: It has a USB port for instantly playing audio, video, or images in a wide variety of formats from a USB drive.

It’s definitely worth shopping around online for this device; we’ve seen it for $30 off the $91 list price.

StarTech.com Wireless Display Adapter with HDMI at a glance

• Price:  $91
• Size: 3.3 x 2.6 x 1.0 in.
• Pros:  HDMI and analog composite video output; USB port
• Cons: Pricey; doesn’t work with Macs, iOS devices, or Chromebooks
• Who it’s best for:  Offices that rely on older displays and don’t use Apple gear or Chromebooks

How to set up a mirroring device

Wirelessly mirroring your system on the big screen is no longer a hit-or-miss chore that can make you the butt of watercooler jokes. Today, sharing your screen with the group can be as easy as tapping a couple of keys, choosing the receiver, and getting down to business.

The instructions are slightly different for each device, but the steps for setting up Microsoft’s 4K Wireless Display Adapter, which is based on the Miracast protocol, are representative. It took me about 20 seconds to set it up to mirror my ThinkPad T470’s screen.

• Plug the 4K Wireless Display Adapter into an HDMI port on the display, TV, or projector.
• Either press the Windows key + K or go to Settings > Display > Connect to a Wireless Display .
• Pick the Microsoft Display Adapter from the pane that appears on the right.

Select the Microsoft Display Adapter to initiate the connection.

• Both screens will show that the connection process has begun and when they’re linked.
• When your screen shows up on the big display, start your presentation and prepare to wow them.

If you like, you can leave the 4K Wireless Display Adapter (or other mirroring device) permanently attached to the display. To use it later on, just switch to its input and follow steps 2 through 5.

This article was originally published in October 2014 and updated in January 2021.

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Brian Nadel is a contributing writer for TechHive and Computerworld and is the former editor-in-chief of Mobile Computing & Communications magazine.

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The top 27 Gadgets for Presentation / Best public speaking accessories

• Filed under: Featured articles , Product reviews , Public speaking tips and tricks

What do you think of when you picture yourself up on stage giving a speech? You may mentally plan out your movements, your mannerisms, and your speaking points, but how much thought have you given to your tech? The gadgets for the presentation you plan to use on stage can make all the difference when it comes to delivering a successful presentation. And I can tell you from experience that the right equipment can make or break a speech.

PowerPoint presentations, accessories for your laptop, and adequate video cameras can all come together to help you give a more powerful speech to your audience members. And the right accessories are absolutely essential in order to advance from an amateur to a professional speaker.

So, let’s dive and see what are the best public speaking gadgets we can recommend.

Table of Contents

Best Computer Mice for the Presentations

Public speakers who use a computer during their presentation need to be able to act quickly when showing a document, photograph, or video. While a high-quality computer is an important piece of equipment for any public speaker, these professionals also need to have a great mouse that they can depend on.

Not only does the mouse need to be incredibly responsive, but it also needs to be intuitive so that the speaker can focus on what he or she is saying without having to worry about whether or not the equipment works the way it should.

#1 Logitech MX Master 2S Wireless Mouse

Being able to scroll easily when giving a performance or a presentation is important, and this mouse makes this simple. Thanks to the free scroll setting on the mouse, users giving presentations won’t have to worry about whether or not what they show on the screen will be jerky.

It’s designed to move smoothly , and since the wheel can’t be easily bumped due to its weight, there is very little chance of making a mistake when giving a presentation.

Logitech is known for offering great side buttons on their mice so that users can set their mice to operate the way that they need them to. This mouse is no exception and makes it easy for users to designate custom actions for the buttons. Thanks to the location of the side buttons, they are very easy to press and don’t require a long stretch.

The thumb rest on this mouse is also a button, but it takes more force so that it is not accidentally hit. Like other great wireless mice, this one connects easily with most computers via Bluetooth. This feature makes it easy for users to set up their computer, mice, and keyboards without a lot of bulky wires.

Check for current price

#2 Logitech M510 Wireless Computer Mouse

Thanks to the ergonomic shape of this mouse and the fact that it is a little bit larger than some other similar options, it’s great for adults who spend long hours public speaking and need a reliable mouse. The symmetrical design of the mouse is comfortable and ensures that this mouse works well for both left- and right-handed users.

Additionally, this mouse uses a nano receiver that then connects to a USB port, not Bluetooth, which means that pairing issues when the mouse is in use are very unlikely. Additionally, the mouse connects quickly and offers a secure connection, resulting in smooth movements that are easy to control.

With long battery life (up to 2 years) and a battery cavity that can easily accommodate rechargeable batteries, it’s easy to keep this mouse working its best.

Public speakers know that all sounds matter when they are talking to an audience, which is why so many people value the silent operation of this mouse. The mouse is incredibly quiet and doesn’t make a lot of noise, which means that users can be the start of the performance without worrying about their electronics drawing too much attention.

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#3 Type C Wireless Mouse

This is an incredibly quiet mouse that may look simple and basic, but it uses its simple design and ease of use to its advantage.

The clicks on this mouse are very quiet, which means that clicking the mouse won’t detract from a public speaking performance and cause the audience to lose focus. This is great for public speakers who are going to talk about sensitive topics and need to keep the attention of the audience. Therefore this mouse here is a really great gadget for the presentation.

Since this mouse comes with 2 dongles, it is easy to set up 2 computers to use with this mouse and switch between them without having to remove the dongle. With very smooth tracking and no delays, this mouse is designed to shine when used in live situations.

Public speakers who want a mouse that is easy to use and doesn’t have a lot of extraneous buttons that may get in the way will appreciate the streamlined design of this mouse and how easy it is to use. It has a built-in rechargeable battery as well as a power-saving mode. This mode turns off quickly and results in a highly responsive mouse when used for public performances.

Having the right mouse makes public speaking much easier and allows speakers to navigate and show information in their presentation easily. Any of these three great mice will make public speaking much more enjoyable and easier to do, thanks to how quickly they respond and how easy they are to use.  

Best Video Cameras for Public Speakers

If we are talking about the best gadgets for presentation then we need to look at the video cameras. Every public speaker needs to have a great video camera that they can rely on when putting together a presentation. Having the right camera on hand makes it much easier to create a presentation that is convincing, interesting, and will keep the audience paying attention.

Without the right equipment, any public speaker will find that they can easily lose the attention of an audience and struggle to remain the star of their own performance.

#4 Sony HDR-CX440/B Full HD Video Handycam Camcorder w/Sony 16GB SD Card Bundle

This one here is probably my favorite gadget for the presentation. One of the key reasons that so many public speakers opt for this Sony video camera is how easy it is to use . Right out of the box, it can be used to take both still photographs and video, resulting in wonderful shots that easily add to any presentation and help bring the presentation to life.

The sharp 2.7″ clear LCD display makes it easy for users to record and to check what they are recording without worrying about the quality. Even when used outdoors, this screen produces clear and bright pictures that are very easy to see, making it a great camera for use in any location.

With a 30x optical zoom and 60x clear image digital zoom, this camera may not offer the best zoom on the market, but it is more than enough for most users. This makes it easy to create a video with zoom, helping to identify important parts in the video and to draw attention to various shots.

Not only does this camera come with great features, but it also ships as a part of a bundle, making it an ideal purchase for any public speaker looking for a camera, memory card, extra battery, tripod, and carrying case. Since the camera ships with all of the necessary equipment to get started using it, it’s great for real beginners.

#5 Panasonic Full HD Camcorder HC-V180K

Public speakers who need to get a video or still photographs of other people that they will then use during their performances will love the tight zoom that this Panasonic video camera provides .

The 50x and 90x optical zoom means that users can easily enjoy tight headshots and close-ups at 200 feet without worrying about the picture quality becoming grainy or distorted.

One issue that a lot of video cameras have is a shortened battery life, but this camera offers an exceptional battery that is powerful enough to provide hours of recording . Not only is the battery designed to last for a long time, but the camera can still record when the screen is shut, further increasing battery life.

The microphone on this camera is powerful enough to pick up sound when interviewing other people or making a documentary. Even though it doesn’t accept an external mic input as some other video cameras do, the microphone is powerful enough for most users.

Finally, thanks to the ability of this camera to record incredibly sharp video, it’s great, not only for stills and slower shots but also for capturing speedy action. This makes it a great option for capturing sports, animals, and other live performances. The responsive touch screen LCD is easy to control and allows users to add filter effects, compose images, and more.

#6 Sony HDR-CX405/B Handycam HD Camcorder w/ 32GB Deluxe Accessory Kit

This camera is ideal for any public speaker who wants to show video with interviews, live performances, or recording speaking . It really shines, thanks to its impressive external microphone that is not only powerful, but rechargeable, so it never fails when recording. It easily charges via a USB cable to make using the microphone simple.

Not only is there an exceptional external microphone on this camera, but it also has a powerful remote control . This makes it easy to take videos and photos all alone without relying on another person for support to help set up the shot and then control the camera.

With two rechargeable batteries included with this video camera, it’s easy to see how public speakers and other users won’t ever have to worry about running out of power. These batteries may be small, but they offer a lot of power, and each can be used for between 60 and 90 minutes before needing to be recharged.

This is a great video camera option for public speakers who don’t have any of the equipment that they will need to start recording themselves. It comes with not only the camera and external microphone, but also a bag, charging cable, and an adapter. This makes it a great choice for taking on the go and for beginners.

Finding the right video camera for a public speaker is easy when you consider the features that each camera has to offer, as well as how easy it will be to use. Every public speaker will have a varying level of comfort with different equipment, which is why it’s so important to strongly consider not only the final output that a camera can offer but also how easy it will be to use.

Best Portable Speakers for the Presentations

Public speakers know that to keep their audience entertained and paying attention, they must be easily heard. Unfortunately, using low-quality speakers can greatly impede the ability of a public speaker to make his or her point.

For this reason, every public speaker needs to make sure that they invest in high-quality speakers that are not only easy to use and to set up, but also offer great sound at all times. Therefore, the next gadgets for the presentation we are going to talk about, are portable speakers.

#7 ANKER Soundcore Boost

Portable speakers often don’t have the best bass and deep throbbing sounds that people want to hear from their music, but that is one place where this ANKER speaker really shines. Not only does it offer regular sound and impressive highs and lows, but with the touch of a button, listeners can enjoy enhanced audio and bass.

The speaker charges easily and allows users to listen to music or other sounds for up to 10 hours , making it great for a public speaking performance. It is easy to power and to charge, thanks to the external USB port.

Its long battery life, as well as its fast charging time, make it ideal for back-to-back public speaking events or for all-day events.

Thanks to the NFC connectivity that this speaker offers, it’s incredibly fast and easy to pair it with other devices. This reduces the chance of a public speaker running into problems when using this speaker on the stage. It pairs quickly and easily with most devices, making setting up a computer and other equipment for a presentation faster than ever before.

#8 JBL Flip

Public speakers who will be working in outdoor locations will love that this small and highly portable speaker is waterproof. Thanks to the durable chassis and high-quality construction of this speaker, it is able to easily stand up to use in wetter locations outside. This is perfect for public speakers who won’t cancel the events that they have booked just because of some bad weather.

It offers 12 hours of play time when used at a low- or mid-volume, which is generally more than enough time for a public speaker to finish his or her presentation and wrap it up. This speaker is great for broadcasting music and speech, and it is exceptionally clear and offers a sound that is easy to understand.

The buttons on the top of the speaker make it easy to control playback and are highly responsive. This means that this JBL speaker is not very likely to fail when used on stage for a performance.

Thanks to how responsive the speaker is and how easy it is to control, it’s great for all public speakers. Additionally, the included protective travel case ensures that the speaker isn’t damaged when on the road.

#9 Sony SRS-XB32

This portable speaker is great for public speakers who want to add some flash and visual interest to their time on the stage. It has a sleek design that offers optional multi-colored flashing lights to add spice to the event. By downloading the Fiestable app, you can easily control the lighting on their speaker to add emphasis and fun to your presentation.

Since there are three different playing modes to choose from, it’s easy to choose the mode that offers them the best sound quality.

• The extra bass mode is great for producing deeper low ends.
• The live sound mode is ideal for public speakers and produces a clear sound that is very pleasant.
• The standard mode is great for use in larger venues, as the bass is cut and the sound travels well.

The fast charging time and impressive battery life make it easy to enjoy using this speaker without a lot of extra cords. This speaker was built to be taken on the go and used for long periods of time. It boasts an incredible 24-hour battery life and can be connected with other Sony wireless speakers. This makes it possible to set up a speaker chain of up to 100 speakers for impressive sound.

Portable speakers make it very easy for a public speaker to ensure that they can be heard, even in a large venue. Finding the speakers that are the right size and are easy enough to use is key for any public speaker to ensure that he or she can make an impression on their audience.

These three great options are all wonderful choices for any public speaker who is looking to make his or her mark.

Best Portable Thumb Drives and Hard Drives for Public Speakers

While you may spend weeks honing your presentation so that you can be sure that you impress your audience, without photographs, videos, or other graphics, you may fail to grab the attention of their listeners. Therefore let’s talk about next gadgets for the presentation – portable thumb drives and hard drives.

Public speakers need to be willing to invest in high-quality equipment and storage so that they always have their music, information, and outlines with them on the road. The right thumb drives and hard drives make it much easier for you to be prepared for any speaking opportunity.

#10 Samsung T5 Portable SSD 500GB or 1TB

This is the hard drive I have used for the last year and I have to say that one of the most incredible features of this powerful portable external drive is how fast it writes and reads stored information.

It features incredibly fast read and write speeds of up to 540 MB/s , which means that any user relying on this hard drive to provide them with their presentation won’t have to worry about whether or not they will suffer a major delay when opening files and documents.

Even though it offers impressive memory and blazing fast operating speeds, this external drive fits easily in the palm of your hand . The small size is perfect for people who are going to be going on the road and want to bring their memory drive with them without worrying about it taking up too much room. Being able to pack light is important when presenting, and this memory drive from Samsung makes that possible.

Since there aren’t any moving parts on this Samsung storage, there is very little concern over the storage being damaged if it is dropped. People who are always on the go will appreciate how hardy and durable this memory storage is , as it is very difficult, if not impossible, to damage it. This means that everything stored on the memory will be safe and that there is very little risk of information or a presentation being lost or damaged.

There is an optional password protection feature that users can set up if they are concerned about anyone trying to steal information from them when it is stored on this drive. The 256-bit hardware encryption is almost impossible to break, offering great peace of mind that everything stored on the memory will be kept safe.

Finally, Samsung knows the importance of being able to easily manage what is on memory storage from anywhere, at any time. That’s why this equipment works with Mac and PC software that makes it easy to change the password, get firmware updates, and access and edit stored information.

Since this is compatible with all devices and connects via USB Type-C to C as well as USB Type-C to A cables , all information is always within reach.

#11 Samsung MUF-256AB/AM FIT Plus from 32GB to 256GB

Taking your presentations, documents, videos, and photographs on the go to be able to use them during a public speaking event is a great way to set yourself apart from other public speakers, and this compact USB flash drive is a great storage option for any user.

It fits on a key ring so that it won’t ever be lost when on the road. Also, even though it is a very small option, this drive is a shockingly powerful and therefore a very useful gadget for every presentation.

Not only is this USB flash drive incredibly portable and easy to hold on to, thanks to the included key ring that is designed as a part of it, but it also offers very fast file transfer speeds .

With transfer speeds of up to 300 MB/s and read speeds of up to 200 MB/s, it’s not the fastest option on the market, but it offers blazing speeds for handling videos and other documents. This doesn’t just mean that the documents and other information are written and saved quickly, but also that it can be recalled and accessed when in a hurry.

With backward compatibility, this flash drive is great for use with older equipment and computers as well as with newer computers. The backward compatibility means that it can be easily used with most computers and setups in any location . This is ideal for public speakers who don’t always know what sort of situation or setup they will encounter when they arrive for an event.

Thanks to the seamless fit that this USB flash drive offers, it can easily be left in a device permanently, if desired. It’s designed to fit smoothly against the device without risk of it being bumped or pulled out by accident. This instantly improves the storage of a device and offers immediate access to any files that are stored on this memory.

The small size of this USB flash drive as well as how easy it is to use for storage and accessing saved files make it a great option for the public speaker on the go who needs to bring all of their files and documents with them.

#12 SanDisk 1TB Extreme Portable External SSD

This is one of the most durable portable external storage devices on the market today, and it is tested to stand up to water, dust, and impact without being damaged.

The durable design and rugged chassis make it a great option for any user who is constantly on the go. Since this SanDisk external SSD is compatible with both Macs and PCs, it’s great for use by any public speaker and is perfect for taking to events where the computer is already provided.

Not only is it durable and easy to connect to almost any computer, but it is really small and able to fit in the pocket of a pair of jeans without being noticed.

The high-speed transfers that this SSD offers really help to set it apart from other available options and make it a great choice for any public speaker who is in a hurry and doesn’t want to wait on transfers.

The 550 MB/s transfer and read speeds allow you to access your files and documents with zero wait time. This is key when getting set up for a presentation, as no public speaker wants to fumble with their technology and struggle in front of a crowd.

Thanks to the impressive 1TB of storage, this SSD is large enough to handle years of photos and documents without running out of space. It’s perfect for the creative public speaker who wants to have access to sound files and videos to improve their performance and really be able to draw in and engage the audience.

While other similar SSD storage devices can easily overheat, one thing that this option is known for is running quickly and operating at very low temperatures. This means that even when it is used for an extended period of time, there is very little concern over it overheating and causing internal damage to the storage.

Rather than leaving things up to chance and hoping to have the information that they need for a presentation, public speakers can plan ahead with the right storage. Having a reliable thumb drive or hard drive is the best way to remain prepared for any public speaking opportunity. Reliable storage ensures that no information will be lost, allowing public speakers to enjoy peace of mind.

Best Laptop Briefcases for Public Speakers

Maybe you gave the best gadgets for the presentation in the world but you probably need a good bag to be able to take your accessories with you when you head out for a speaking engagement.

Not only do you have to worry about having your gadgets for the presentations be easily accessible, but you also need to make sure that it will not be damaged during transit. Having the right laptop briefcase ensures that a laptop (and other gadgets for the presentation) is secure and safe for any trips.

#13 Taygeer Laptop Bag 15.6 Inch, Business Briefcase for Men and Women

Even though this is a very slim laptop briefcase, it’s designed to offer plenty of storage inside for anything that a public speaker needs. It’s roomy enough to easily accommodate a bottle of water, any cords, as well as adapters and folders with physical presentation materials.

Thanks to the secure Velcro strap that holds the laptop in place inside of the briefcase, there is very little chance of it coming loose and being damaged when on the go. The handles also Velcro together so that they are easy to carry, although the bag is easy to open when accessing the laptop.

With durable zippers around the bottom of the bag to expand the inside storage, as well as zippers along the top and a water-resistant nylon exterior, this bag is designed for use on the go in any weather.

#14 KROSER Laptop Bag 15.6 Inch Laptop Briefcase

One key design of this laptop briefcase is that it features an angled shoulder strap to prevent the bag from falling off when the wearer is on the go. Additionally, it features a number of internal pockets, making it very easy to separate items and quickly find them.

Thanks to the lighter gray color of the interior, black cords, thumb drives, and other items easily stand out.

With plenty of padding, this briefcase remains comfortable enough to wear for long periods of time , while still offering ample protection in case the laptop is knocked against a hard object when in transit. Additionally, the pockets offer RFID protection, ensuring that personal information is kept safe from identity thieves and allowing this briefcase to function dually as a purse, as well.

#15 Laptop Bag for Women, 15.6 Inch

Rather than opting for a laptop briefcase that doesn’t look at home with an attractive outfit, women who need to take their laptop with them on the go will love the chic and classy look of this option.

The grained eco-leather is incredibly versatile and available in a few different colors, making it easy for women to choose the option that will work with their outfits.

The minimalist shape is attractive and sleek and features top handles that are durable and securely attached. With an adjustable shoulder strap , it’s easy for women to easily carry their laptop, wallet, and other accessories.

The thick padded foam sections of the bag, as well as the multiple compartments and pockets, make it easy to take items on the go without worrying about their safety or them being damaged.

#16 MOSISO Laptop Shoulder Bag (for 13-13.3 laptop)

Unlike some laptop bags that are incredibly bulky and difficult to carry when traveling, this bag offers great protection without being too thick. The large capacity of the bag is easily expandable via a bottom zipper and features multiple pockets so that users can separate their belongings when on the go.

The large main pocket is perfect for holding a laptop while the smaller pockets are ideal for accessories, a cell phone, wallet, and more.

There are three layers to this bag, providing incredible protection. The outside layer is made from polyester and is spill-resistant. The middle layer has a shockproof sponge to protect the laptop, while the inside of the bag features a soft internal cushion that is made from polyester. With a padded strap and carrying handles, this is a versatile bag.

#17 FYY 12-13.5″ [Premium Leather] Laptop Sleeve Case

The curved shape of this laptop briefcase offers great protection to the edges and corners of the laptop so that it isn’t damaged. Additionally, the interior is very soft and fluffy, which helps to protect the laptop, as well. With a band-strap as well as an extendable handle, it’s easy to carry this laptop briefcase in the most comfortable way.

Unlike many laptop briefcases that only have a top zipper that opens along the top, this case has a 360-degree zipper . This makes it possible to open the case all of the ways so that putting the laptop in or taking it back out is incredibly fast and easy. This also makes it easier to organize the items that are in the case and to slide them into the various slots.

#18 Wowbox Messenger Satchel Bag for Men and Women

Made from high-quality, high-density canvas and premium leather, this satchel is made to last while still having a unique and rugged appearance. The laptop compartment shuts with a Velcro closure and features an embedded pad that absorbs a lot of shocks. Even though the appearance is the first thing that a lot of people notice about this bag, its roomy size is one of its best features.

The inside space has enough room not only for a laptop but also for any other electronics, accessories, cords, and papers that need to be taken to a public speaking event. It can easily be worn as a leather shoulder bag, a crossbody bag, or carried as a briefcase, depending on the straps used and how the speaker wants to carry the laptop bag.

No matter the size of a laptop, it’s easy to choose the best laptop briefcase. Make sure to consider not only the size of the laptop and the briefcase, but also whether or not the case is durable, offers plenty of padding and protection, and if it is comfortable and easy to carry.

Best Laptop Backpacks for Public Speakers

Having a good backpack for your public speaking accessories makes it easy to hold not only the laptop but also any other cords, accessories, gadgets for the presentation or gear that are necessary for the successful speech.

Choosing the right laptop backpack is easy when you take into consideration how much space you need for your public speaking accessories. Also, you should consider what kind of support and safety the backpack offers for your gadgets. This ensures that the backpack will not only keep the laptop safe, but it will be comfortable to wear for longer periods of time.

#19 SwissGear Travel Gear 1900 Scansmart TSA Friendly Laptop Backpack

The deep airflow channel on this backpack helps prevent users from overheating when they carry it and enables them to keep track of all of their belongings and items that they need.

It’s very comfortable , thanks to this channel in addition to the thick straps and how flexible they are. The seams are flexible and move with the wearer, preventing the backpack from feeling too stiff.

The large pockets are deep and incredibly roomy , which means that it’s easy to bring a lot of items in the backpack. There are also dividers inside the backpack that can be used to organize folders and papers and keep everything neat for transport.

With smooth zippers that are easy to operate as well as a scan smart lay flat pocket, it’s easy to open the backpack all of the way to put items inside. There’s plenty of room for larger laptops without them becoming cramped or being difficult to access. Additionally, the padded arm on the laptop pocket secures the computer.

Since this laptop is TSA friendly and designed to be easily used when traveling and flying, it’s a great option for any public speaker who must travel by plane to their events.

#21 Anti Theft Slim Durable Laptops Backpack with USB Charging Port

This roomy bag is designed to have plenty of support and protection for laptops and other electronics and to keep them safe when on the go.

While it’s not designed for use with a lot of thick books, it’s perfect for keeping electronics safe . When filled, the backpack sits neatly on the floor without falling over , reducing the risk of damage to electronics.

Not only is it easy to fill and offers plenty of support and protection for electronics, but this backpack has a USB charger on the outside as well as a built-in charging cable located on the inside of the backpack. This makes it easy to charge phones when on the go. The included headphone jack allows for easy listening to music or podcasts during travel.

The water-resistant polyester exterior of this bag helps to prevent any damage from occurring to the contents and offers great protection during damp weather and storms. With high-quality metal zippers that are smooth and tight, there is very little chance of water getting into the backpack.

There are multiple pockets in the backpack as well as hard padding along the back, which prevents anything sharp or hard from digging into the person’s back when they wear the backpack.

#22 Tocode Durable Travel Backpack with USB Charging Port

The rugged appearance and the durable cloth used in the construction of this backpack help it stand up to regular use without damage . There is plenty of padding not only in the backpack itself but also in the straps, which ensure that it is comfortable to carry the backpack, even when it is full.

Unlike some backpacks that don’t offer a lot of protection, this option not only has several layers so that items can’t easily be stolen but also has a password lock. This lock is great for keeping valuables safe inside the bag. Other items that need to be easily and quickly accessed can be stored in net pockets on the outside of the backpack.

The breathable mesh padding on both the shoulder straps and the back of the backpack help prevent the wearer from getting too hot when using this backpack. Additionally, the backpack has been made with a weight balance design, which works to make the backpack and its contents feel lighter.

The reinforced stitching on the backpack prevents the seams from pulling apart. This stitching gives wearers peace of mind when carrying heavy electronics and other items.

Best Laptop Display Adapters for Public Speakers

On gadget for the presentation that is often overlooked is a good display adaptor. I mean a good and reliable laptop display adapter which makes it easy for you to ensure that everyone in the audience can easily see the presentation you’re showing.

Rather than trying to crowd everyone around a small laptop screen, an adapter makes it easy to show a larger display that is clear and easy to read. For this reason, sometimes (depending on the projectors) you need to invest in a high-quality laptop display adapter that is reliable and easy to use.

#23 USB C to HDMI Multiport Adapter

Powerful enough to easily run both an external monitor and a laptop with USB devices plugged in , this multiport adapter is great for taking on the road, as it can be used in a wide variety of situations. Not only is it powerful and highly adaptable, which means that public speakers can rely on it to work no matter what setup they have, but it’s also very easy to use.

Even when it is run for long hours, this multiport adapter will not get very hot . It warms up slightly, but this is after a full day of use and won’t negatively affect how well the adapter works.

Thanks to how heavy duty the cord is, there is very little concern over the cord being bent and starting to fray, as it is flexible and coated to be heavy-duty and designed for daily use.

#24 UGREEN Mini DisplayPort to HDMI VGA Adapter

From the moment it is plugged in, this adapter works correctly and operates quickly and it connects quickly and snugly to HDMI or VGA cables, making it easy to use a computer with either type of monitor when on the road.

The gold-plated terminals on this adapter are high-quality and are built to offer fast and easy connections without any loss in quality .

Thanks to the compact design of this adapter, it fits easily into the pocket on a laptop briefcase or in a backpack without taking up a lot of room. This is great for anyone who likes to travel light but needs to make sure that they still have all of the equipment that they will need for a presentation.

Additionally, this adapter works right out of the box without a lot of difficult and time-consuming setup.

#25 Multiport 4-in-1 HDMI to HDMI/DVI/VGA Adapter Cable with Audio Output Converter

This adapter offers backward compatibility, which means that it can connect with both DVI-I and DVI-D signals without any delays or problems. It’s easy to broadcast videos, presentations, and photographs from a laptop to a TV or reverse the cable to watch TV on the laptop.

Additionally, it can be used to connect other HDMI devices such as an Xbox 360, PlayStation 3, and Blu-Ray player, making it a great option for around the house as well as on the road.

The mesh jacket on the cable ensures that the cable is perfectly protected and also increases the cut resistance on the cable. This means that the cable is much less likely to be damaged either on accident or on purpose, which gives users peace of mind when traveling with the cable and relying on it for use during a public speaker performance.

#26 4K Mini Displayport(Thunderbolt) to HDMI 6 Feet Cable with Audio, Mini DP Display Port to HDMI Converter (Adapter)

Since this adapter doesn’t suffer from any latency problems or delays when it is used to show video or presentation displays, it’s great for quickly setting up a public speaking event without worrying about the equipment not working.

Once the adapter is plugged in, and everything is set up, then the sound output automatically sets itself, which means that it really is a plug and play adapter that doesn’t require a lot of time-consuming setups.

The stiff cable can be difficult to bend and maneuver in certain situations, but it’s this extra stiffness that helps to keep the cable from breaking. It easily adapts a mini display port to an HDMI input so that presentations can easily be run from the computer and broadcast on a larger screen. Additionally, it supports an impressive resolution of up to 1920 x 1200.

#27 AUKEY USB C Hub Adapter

This one here is one impressive gadget for the presentations. This hub makes it easy to connect multiple peripherals to a computer with just one adapter. Even with multiple peripherals connected to a computer, users will still be able to enjoy free ports on their laptop, making this a great choice for the professional public speaker who has a lot of accessories and equipment that he or she wants to use during a presentation.

Not only does it offer multiple ports for users to access, but it has a slim body that is very compact and designed to be easy to pack. The cord of this hub is extremely flexible so that there aren’t any concerns with it breaking or splitting.

Thanks to the impressive ventilation in this hub, there isn’t any chance of it overheating, although it will become warm to the touch. Additionally, it can transfer data through USB at up to 5 Gbps, which is more than fast enough for most speakers.

Any of these five great laptop display adapters are perfect for taking on the road. They make it much easier for public speakers to show their presentations and easily get their point across when talking to a group of people.

Final Thoughts: Best Gadgets for Presentation / Best Public Speaking Accessories

Today, we have talked in-depth about a variety of accessories that can help you shine when you’re giving a presentation. If you have any other recommendations about public speaking accessories, please be sure to leave a comment for me.

Useful reading:

• 7+ Professional Public Speaking Tips for Women
• What is Stage Fright: Everything You Need to Know About it
• How to Speak to a Large Audience?

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Who is janek tuttar.

My name is Janek Tuttar , and I am the founder and author of Speak and Conquer website.

I have been teaching public speaking at Estonian Entrepreneurship University of Applied Sciences

Here, I am sharing the wisdom of how to cope in different public speaking situations.

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I have been teaching and blogging about public speaking since spring 2007. Here, I am sharing the wisdom of how to cope in different public speaking situations.

Send me an e-mail: [email protected]

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The 10 Best Wireless Presentation Systems in 2022

With so many wireless presentation systems on the market, it’s not always easy to decide which of them is best for your individual business requirements.

The truth is, the market has evolved to offer something for all environments – from the boardroom in the headquarters of a multinational conglomerate, to a new meeting room in an SME. Your choice depends on what matters most to you and your team.

We’ve put together a comprehensive guide to the best devices depending on your priorities, taking into account their simplicity of use, the kind of content they excel at supporting, connectivity options and of course, the all-important question of budget.

The Best Value Wireless Presentation System

Vivitek novopro.

The Vivitek NovoPro is a next generation presentation system that’s perfectly designed for supporting collaborative working environments. Ideal for those on a smaller budget, the device has been designed to offer everything the modern workplace requires without the large price tag that so often comes hand in hand.

Aside from price, one of the most important features of the NovoPro is its simplicity, which ensures meetings are fuss free. Support for all the major operating systems including Windows, Mac, Android and iOS, rounds off this strong market contender.

It’s one of the most popular value choices out there for businesses looking to encourage team collaboration and smooth running of meetings.

The Best Wireless Presentation System for Sharing Video

Barco clickshare.

Video is becoming a game changer in the professional environment. The ease with which we can create dynamic, eye-catching visuals is really changing how people present and interact with information.

With this in mind, it’s important to have a wireless presentation device that allows team members to showcase their video content.

This is where the Barco ClickShare system thrives; a simple plug and play system, ClickShare offers user-friendly wireless presentation options that support high-resolution video playback from just about any device.

The ClickShare CSE-800 is the latest in the range and allows eight users on-screen simultaneously. Not only that, but the CSE-800 can support  4K content, so your team can show their video content in the highest quality to really impress.

The Best Wireless Presentation Systems for BYOD Flexibility

The Bring Your Own Device (BYOD) trend shows little sign of abating. More and more companies are accepting this and looking to adapt their approach to technology, enabling the effective use of personal devices in the workplace.

A wireless presentation system that allows your team to contribute with material from their own device is a great addition to any meeting room. If you’re keeping a close eye on budget, then the entry-level Vivitek NovoPro is once again our value device of choice.

Capable of producing results that far exceed the expectations associated with its price tag, this wireless presentation solution makes it simple for meeting attendees to collaborate via their own laptops, tablets or even smartphones.

Barco ClickShare CSE-200

If you have a bit more money to invest here then take a look at the Barco ClickShare range. The ClickShare CSE-200, for example, makes collaboration easy in meetings rooms of any size. Ideal for the modern, smart workplace, this particular system allows up to 16 connections to be made to the room’s central display screen via the ClickShare Button or the app on a smartphone or tablet device.

With this level of connectivity, there’s no excuse for your team not to hold a collaborative and productive meeting.

The Best Wireless Presentation System for Simplicity of Use

Barco clickshare range.

The ClickShare range once again comes out on top when focused in on simplicity of use. But this wouldn’t be the case if it didn’t offer such cost efficient collaboration via such a simple and fast system.

No matter which ClickShare product you choose from the range, you’ll benefit from the ClickShare Buttons. These plug and play device connect straight into the USB port on a laptop, PC or Mac and enable the user to show their content on the main display screen in the room by simply pressing the button.

The use of the app for mobile devices takes ease of use even further allowing contributors to download the app in advance of the meeting and simply tap their screen when they’re ready to share.

On top of that, the solution supports a vast array of content types and connections to allow almost any media to be played in a matter of seconds. And if that wasn’t enough, ClickShare does all this while remaining cost effective and practically setup free. What more could you ask for?

To find out more about any of the wireless presentation systems we offer, please visit our website or get in touch with the Projectorpoint experts to discuss your requirements.

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Guide to the Best Wireless Presenters (Presentation Remotes) for 2023

Disclosure: When you buy something through links on our site, we may earn an affiliate commission.

In both the corporate and educational world, giving presentations is an important part of life. Anything that can help your presentation go smoothly can have a positive effect on your career. Luckily, there’s plenty of technology out there that can help you out in this area. Digital projectors are clearer and easier to see than the models we had available only a few short years ago, and most can now integrate with remote controllers.

Your typical remote controller is nothing more than a button that allows you to advance to the next slide. But there are a few models out there that offer much more control than this. You can start and stop multimedia, go back to a previous slide, or even use a laser pointer to draw attention to specific parts of your presentation. Today, we’re going to be taking a look at the three best presentation remotes on the market.

Canon PR10-G Wireless Presentation Remote

Whether you’re looking for the latest photo gear, a high-quality printer, or powerful business technology, Canon is an excellent choice. They’ve been manufacturing presentation remotes for quite some time now, but the PR10-G is the latest in modern presentation technology.

The Canon PR10-G Wireless Presentation Remote is easy to hold in the hand, but built to withstand a lot of use and abuse. It’s made from injection molded plastic, tastefully designed with a lightly textured pattern that makes it both resistant to scratches and easy to hold. Right where your thumb rests are the easy to push buttons. They use rubber dome actuators that provide a firmer press but won’t wear out with time. At the top you’ve got a handy LCD display. This screen can be used for a variety of reasons. Most people will use it for timing your presentations.

I’m sure we all know how important this is. When rehearsing, it’s easy to set a timeline and stick to it. But once you get in front of people, you find that you’re either spending too much time on one topic, or rushing through the presentation quicker than you expected. With the timer, you’ll be able to find out where you are at with just a quick glance at the face of the display. You can also use the timer to keep track of where you are at in your presentation if you’ve integrated it with video or audio media.

Perhaps the most important feature of any wireless presenter is the control layout. This is one of the many areas where the Canon model really excels. At the top, you’ve got the large button that turns the laser pointer on or off. A partial press will keep the light on as long as it’s held down. But if you depress it all the way, the laser will stay on until pressed a second time.

Below that you’ve got the typical forward and backwards buttons. Below each of those, there are two unique buttons you might not have seen before. The first is the “expand” button. This can be used with both PowerPoint or Keynote to blow up an image, video, or diagram to full size. Press it again to return to the standard size. On the right, you’ve got the start / stop button that can trigger playback of multimedia.

Compatibility

The Canon PR10-G is designed to work straight out of the box with Apple’s Keynote or Microsoft’s PowerPoint. You won’t need to go through any complicated setup procedure, just unpack it and start using it.

The biggest issue with compatibility is range. Presentation remotes often have to choose between standard Bluetooth, or Wi-Fi direct. Bluetooth is the most compatible of all standards, but suffers from short range. Wi-Fi direct works only with modern devices, but supports a longer range. Canon found a creative solution for this problem. Their remote comes bundled with a high-powered Bluetooth transceiver that plugs into the USB port on any Mac or Windows computer. This allows them to use a higher-powered setting that isn’t supported by all devices. The end result is a huge 100-foot range, allowing the remote to be used in even the largest presentation rooms.

Even without drivers, the presentation remote can be used with any Windows computer from Vista SP2 and up. This means that Windows 7, 8, and 10 all work out of the box. Mac OS 10.5 and up are supported, meaning that the remote will work with any Intel based Mac released in the last 11 years.

The stand out feature of this remote is the powerful green laser. This laser pointer might look a little different from the standard red ones, but it’s up to 8 times brighter than the red wavelength. This means that even in the brightest most well-illuminated room, you’ll have no problem drawing attention to the most important parts of your presentation.

Another great feature of canons presentation remote is the vibration feature. You can easily set notifications at various points throughout your presentations to help keep you on track. It will automatically vibrate one, five, or ten minutes before the end to remind you to wrap things up. You can also set the timer to vibrate at any other point, as needed.

Kensington Wireless Presenter

If the name rings a bell, it’s because Kensington is known primarily for their high-quality laptop security devices. The Kensington lock is generally accepted as being one of the locks on the market. Their remote presenter goes hand in hand with these locks, as you’ll often want to keep your notebook safe while you give your presentation.

The incredibly compact Kensington Wireless Presenter is designed to be simple and easy to use. While it’s not the most attractive of the bunch, you might be surprised to learn that it’s actually very comfortable to hold in the hand. Its strong curves fit with the curves of your hand, meaning that you’re not going to get uncomfortable even when you’re using it for long periods of time. Aside from the four buttons on the face, there isn’t really a whole lot of extras on this presentation remote. But the one thing we did really like was the USB port on the bottom. This can be used to charge the remote, but also provides a handy storage space for the USB receiver when not in use.

The control scheme with this remote is simple, but still highly effective. The two buttons that you’ll use the most, the forward and backward buttons, are located on either side of the main section. On the opposite orientation, you’ve got the play and stop buttons. The main difference between this button and some of the more advanced models is that each one serves a single purpose.

For example, Canon combined the play and stop buttons. If your media is currently playing, then the button will stop it, and vice versa. But this can create confusion in presentations where there are multiple media types, or if you change slides without stopping the previous media. To avoid any awkward mistakes, many presenters will prefer this simple control scheme.

The Kensington Wireless Presenter decided to go for a high bandwidth method of communication to offer solid range without dropouts. Running on the 2.4 Ghz frequency, it requires that a USB dongle be used with your computer. This transceiver can be used with Windows 7, 8, and 10 PCs. It can also work with OSX systems from 10.6 and up. It works with Microsoft PowerPoint out of the box, but the drivers allow you to map the buttons to the keyboard. With a few quick clicks, you can set it up to control any presentation software you like.

Logitech R800 Professional Presenter

We’ve reviewed Logitech’s accessories many times before, and not once have we come across one that disappoints us. While their professional wireless presenter is much larger than some, the impressive range of included features makes this presenter just as powerful as it is large.

The Logitech R800 Professional Presenter is ergonomically designed to be comfortable to hold in the hand, and keeps all of your most important features easily accessible from the face. But aside from the standard controls, you’ve got access to a powerful LCD display on the face that performs much of the same features as the Canon model. It can help you keep track of how long you’ve bene presenting for, how long you’ve spent on a particular slide, or show you a countdown to a specific time.

The controls are quite similar to those on the Canon. You’ve got the forward and backward buttons for navigating between slides, the full screen button for expanding visual aids, and the play button to start and stop embedded media. But the unique feature on this remote is the programmable button located just below the display. You can configure this button to set any particular element you like, giving you a little more control over your presentation.

This wireless remote presenter is compatible with a wide range of Windows PCs, starting from Windows 7 and going up to the latest release of Windows 10. It uses the same wireless technology as the Cannon, requiring a dongle but giving you up to 100 ft (30 meters) of range.

The Logitech R800 Professional Presenter has a couple of features we’ve seen before, but are happy to see included. It’s got the timed vibration feature, which we found to be a little easier to use than the Canon model. The timer is set from the included features, and gives you a ton of control over how and when the timer goes off. You can set different types of vibrations for different alarms. For example, short pulses can signify an impending time limit, or long ones can remind you to move on to the next slide.

Another great feature of this remote is the same high powered green laser pointer we liked so much. Once you use such a bright pointer it’s unlikely that you’ll want to go back to the basic model.

Which Wireless Remote Presenter is Right for Me?

Not sure which one is right for your business? For most users, we’re recommend the Canon PR10-G . This remote is fully compatible with both Windows and Mac operating systems, and gives you plentiful controls and a powerful laser.

You might also want to consider the Logitech R800 Professional Presenter . This model adds a powerful timing system that lets you make the most of the built-in vibration feature.

Finally, there will be a few people who just need something simple for their presentations. In this case, you can’t go wrong with the Kensington Wireless Presenter . It’s affordable, easy to use, and reliable. If this is all you need, there is no sense is spending money on a high-end model.

Meet Derek, “TechGuru,” a 34-year-old technology enthusiast with a deep passion for tech innovations. With extensive experience, he specializes in gaming hardware and software, and has expertise in gadgets, custom PCs, and audio.

Besides writing about tech and reviewing new products, Derek enjoys traveling, hiking, and photography. Committed to keeping up with the latest industry trends, he aims to guide readers in making informed tech decisions.

2 thoughts on “Guide to the Best Wireless Presenters (Presentation Remotes) for 2023”

I am seeking a presenter which is compatible with Corel software on a PC running Windows 10. I will appreciate any comments or suggestions. Thank you.

Thank you for the great reviews. I am currently using a Kensington Presenter Pro that has been good for me for quite some time now. I like the size and the button layouts; the range is wonderful; and the green laser is plenty bright. That all said, the one thing that drives me mad is the clicking sounds of the buttons. How on earth did the design team feel this was okay. During a quiet part of a presentation when I’m not talking, but still advancing slides, this is completely distracting.

You did not happen to mention if any of these above have silent ‘soft touch’ buttons. I think the Canon might, but not sure. Can you please confirm which ones do and which ones don’t.

Thank you. Cheers! Kevin

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The 9 best wireless presentation systems.

June 03 2021

Wireless presentation tools are loved in business settings for making meetings faster and more informative. In education, though, they’re truly transformative, moving teachers away from the whiteboard and giving students more input and control. Even quite simple systems can make lessons vastly more efficient, which is why they’re gradually finding their way into more and more schools and higher education institutions. But they often leave the screen blank when no one’s actually presenting; a missed opportunity. Rise Vision has developed a solution, in the form of a fully device-agnostic web player that can display your Rise Vision signage and alerts when you’re not presenting.

The Rise Vision web player

Rise Vision’s new web player works app-free across any wireless presentation system , allowing a school or university to use its Rise Vision content library as the default display across all its screens. Those displays can show content specific to the location, time of year or time of day — defaulting to lab safety messages in the chem building, for instance. And they can draw on a growing education-specific library of over 425 templates to build appropriate content for their students, then control them centrally from their Rise Vision dashboard. Rise Vision web player is fully device-agnostic, app-free and works with these wireless presentation tools — and many others. We’ll start with our favorite (and partner), Airtame.

What is Airtame?

Airtame is a hardware device for wireless screen sharing. Hook it up to screens or projectors and connect to your local network wirelessly or by ethernet, and you and your guests will be able to present. It’s centrally managed remotely, so one IT person can control the whole system from their laptop wherever they are. Airtame works with any device and operating system, and when screens aren’t being used for presentations, they can be used for digital signage.

How does Airtame work with Rise Vision web player?

When those screens are in digital signage mode, in between presentations, you can use Rise Vision’s dynamic digital signage and alerts. Airtame users get access to Rise Vision’s content thanks to a partnership between the two companies. ‘Partnering with Rise Vision will help us leverage their extensive library of professional content. The combination of the Airtame Cloud platform – supported by our display hardware – and Rise Vision’s digital signage templates will enable effective communication within schools. We believe the school community can achieve a lot more through this collaboration,’ says Orri Gudmundsson, Chief Commercial Officer, Airtame.

Standout features:

Airtame’s most impressive features include:

Device-agnostic screen sharing via the Airtame app, Miracast, Google Cast, and Airplay. Use any device, including emergency substitutes.

Support for touchback via Miracast from Windows and Android devices, when connected to an Interactive Flat Panel.

The Airtame 2 is $399, with a 30-day free trial. There’s also the $119 Airtame PoE adapter that both powers your Airtame and connects it to your Ethernet. Airtame Cloud licenses give you access to enhanced capabilities for your Airtame 2. Here’s how they’re priced:

Firmware updates

Global device management

Unlimited users

Unlimited devices

User roles and access delegation

Screen orientation control

Branded images and custom backgrounds

Moderator mode

Public website URL

$10 per user per month (billed annually)

Everything in the Lite plan

Real-time screen overview

Welcome screen with meeting room scheduling

Meeting room overview

Looped content with digital signage playlists

Scheduled content allowing you to plan digital signage by days of the week and times of day

Integration with scheduling and content apps including Google Calendar, Outlook Calendar, Dropbox, Youtube, Microsoft OneDrive and more

For larger deployments (20+ seats)

Custom pricing via sales

Everything in Plus

Dedicated training webinar

Designated customer success team for onboarding and activation

The bottom line

We love Airtame — that’s why we chose to partner with them. In the words of our Head of Revenue, Shea Darlison, ‘we’re thrilled to partner with Airtame to help schools get the most out of their investment in classroom displays .’ Schools can get 50% off the first year’s cost for each Rise Vision license they buy to use with an Airtame Cloud license. This offer is open for all Airtame Cloud licenses purchased by K-12 and higher education institutions from May 1st, 2021 until August 31st, 2021. Claim yours by contacting Airtame or your local resellers to purchase your Airtame Cloud license . Then go to https://www.risevision.com/airtame to submit the proof of purchase and receive the discounted Rise Vision licenses.

2. AirSquirrels / AirSquirrels Ditto What is AirSquirrels?

AirSquirrels comes in three parts: Ditto is a device-agnostic screen-mirroring and digital signage tool. Reflector 4 is AirPlay, Google Cast and Miracast receiver software. And AirParrot is advanced mirroring and screen sharing for Mac and PC.

Ditto lets you take any screen and turn it into a wireless meeting collaboration tool. What it doesn’t do is play well with others. You can’t use Rise Vision or any other third-party player through AirSquirrels Ditto, and you can’t play web content through it. Its inbuilt signage lacks support for full-size videos, templates and scheduling, so it’s also very static.

How does AirSquirrels work?

AirSquirrels offers both screen sharing and collaboration, and digital signage. The tools AirSquirrel offers are more oriented to the enterprise than Rise Vision, and take less account of schools’ requirements.

Ditto offers its users:

Cross-platform wireless screen mirroring from iPhones, Macs, Android devices, Chromebooks and Windows devices

Device agnostic single-app screen mirroring lets you cast just a particular application to public screens

Ditto is priced at $150 per receiver per year or $15.99 per month per receiver.

Ditto is a solid solution if you’re looking for an all-in-one tool that covers most of the bases of a dedicated screen-casting tool and a dedicated digital signage tool.

3. Mersive Solstice What is Mersive Solstice?

Solstice is a meeting collaboration tool, built for local and remote teams. It lets users share content to room displays nearby and to remote locations using any of several major video conferencing services. Software-based and cloud-enabled, Solstice lets you start sharing your screen in just a few seconds.

How does Mersive Solstice work with Rise Vision web player?

Solstice already controls screens to facilitate sharing and collaboration, so it makes sense that they also offer digital signage. There’s native digital signage built-in, and partnerships with multiple digital signage companies. Rise Vision users can use the Rise Vision web player just the way you would with any other presentation tool to run digital signage from your Rise Vision dashboard to screens controlled by Solstice.

Solstice brings its users:

Uniquely easy to present in other locations. When they say, ‘make any room a Zoom,’ they’re not kidding

Device-agnostic content sharing via the Solstice app, AirPlay, Miracast, a web browser, or the HDMI-in port

Mersive Solstice pricing is custom via their sales team.

Mersive Solstice is a winner for large, distributed organizations, or ones that need collaboration tools for a network of partners. But for smaller organizations, it’s overpowered.

4. ScreenBeam What is ScreenBeam?

ScreenBeam is an app-free, contactless wireless presentation tool that integrates quickly and easily into any meeting space or Unified Communication system. Unusually for the niche, ScreenBeam deliberately eschews all applications and contact points — dongles, boxes and so forth — to allow standards-based wireless connections from any device. Only the ScreenBeam wireless receiver is required.

How does ScreenBeam work with Rise Vision web player?

ScreenBeam can display static digital signage or you can push digital signage to it from another source. The Rise Vision web player can function as a source, allowing the two systems to connect seamlessly.

ScreenBeam lets you:

Pipe apps up to the big screen easily. Everything from Skype for the Classroom to OneNote and FluidMath can be moved onto the main screen to allow collaboration and teaching

Do native screen mirroring without downloading or installing an app at all.

ScreenBeam pricing is custom , via their sales team.

ScreenBeam is one of the most powerful and versatile tools for K-12 and higher education institutions, as well as businesses, to facilitate collaboration. Its app-less functionality makes using it uniquely quick and easy to connect to.

5. ViewSonic

What is viewsonic.

ViewSonic offers a range of visual tools, from high-end gaming monitors to large-venue projectors. But one of its areas of focus is wireless presentations in schools. For this, ViewSonic has the ViewSync receiver, allowing rapid wireless connectivity to a range of screens from laptops, tablets, and smartphones.

How does ViewSonic work with RiseVision web player?

ViewSonic offers presentation via a receiver with a USB backchannel that lets the host annotate what’s displayed on the screen and assume full mouse and keyboard control. It’s built for presentations in a lecture, meeting or classroom environment, but can also be used as a digital signage receiver when not presenting. Rise Vision’s web player can play your Rise Vision signage playlists and alerts through your ViewSonic receiver.

ViewSonic’s ViewSync 3 receiver is $39.99 . To use it, you’ll also need the ViewMirroring Android app or the ViewMedia Android/iOS app.

ViewSonic is a great choice if you have a relatively small number of screens and you want a versatile, plug-and-play presentation solution; paired with Rise Vision’s web player and digital signage dashboard, you’ll get everything you need to run a full suite of presentations, signage and alerts.

6. Barco WePresent What is WePresent?

WePresent is a simple, fully configurable app-based presentation toolkit designed specifically for BYOD (Bring Your Own Device) environments, and can be optimized for the needs of schools, businesses, government and universities.

How does WePresent work?

WePresent relies on its MirrorOp app plus a three-device suite of boxes, designed to suit different needs (see Pricing for details). When you use WePresent, students and teachers can connect to the WePresent box from any device. You can share multiple device screens on one screen, and teachers can preview student content, set polls and quizzes, and ask silent questions through the WePresent system too.

Unfortunately, Barco doesn’t work with Rise Vision’s web player or most other third-party players, meaning you’re stuck with the Barco feature set — admittedly impressive, but incomplete.

Standout features

WePresent comes with:

Support for native Airplay and Chromecast

BYOD-friendly with teacher controls to manage, annotate, queue and share content from students

MirrorOp is free to download for Mac, Windows, Android, iOS and Chromebook. There are three hardware options:

Not available in Canada, Mexico or the United States

Entry-level

64 simultaneous connections

Airplay support

Fixed screen layout (up to 4)

On-screen moderation

Central management

Available globally

All features available with WiPG-1000, plus smart upgrades

Whiteboard and annotation features

1-to-many distribution (up to 4)

Video streaming

USB document/content player

All features of WiPG-1600W, plus upgrades

Dynamic screen layout (up to 4)

On-screen user preview and moderation

Education pack with student monitor

Eco standby mode

Pricing for all WePresent hardware is custom through the Barco sales team.

WePresent is a full-featured presentation system that works great for schools and universities. It’s the kind of tool that’s likely to get bought at the school or district rather than department or classroom level, but it’s well-supported and effective for teaching and learning. It also plays great with your existing Rise Vision library of signage and alerts.

7. WolfVision

What is wolfvision.

WolfVision provides wireless presentation tools as part of a suite of business and education tools that includes visualizers, document cameras and more, all aimed at tying together the classroom and digital environments. At its most advanced the WolfVision suite includes onscreen multisource annotations, multiscreen sharing, and drag and drop distribution across student screens. Presentation is just a part of this.

How does WolfVision work?

WolfVision’s suite of tools includes a range of receivers able to do duty as presentation receivers and multi-app remote meeting tools, collaboration solutions and more.

However, WolfVision has no built-in digital signage solution. They allow digital signage providers access to their tool through their API, but not directly, so it doesn’t work with the Rise Vision web player.

WolfVision is distinguished by:

App-free, dongle-free, wireless sharing and presentation via its Cynap range of receivers

Easy configuration, but endless customization via powerful API access

WolfVision’s pricing is custom via their sales team, though their tools are also sold by authorized resellers .

8. Startech

What is the startech wifi2hdvga.

Startech’s WIFI2HDVGA is a simple, effective tool for sharing from Windows and Mac computers and laptops to big screens.

How does the Startech WIFI2HDVGA work?

Startech’s simple presentation and collaboration tool is one of the most lightweight solutions on this list. But that’s its appeal. If you need something that will plug and play into whatever system you’re currently using, Startech has you covered. What it doesn’t have, as most presentation tools don’t, is native digital signage. Rise Vision has you covered there, with scheduled signage playlists and real time alerts — but Startech isn’t compatible with third-party players, so if you choose the stripped-down approach your options are limited.

Startech delivers:

Quick, efficient screen sharing switching between computers

Wireless display mode that lets users mirror any screencast-enabled device app-free

Startech’s pricing is transparent: each unit is $185.99 USD, and is also available from a reseller network .

9. Polycom Pano

What is the polycom pano.

The Pano is part of Polycom’s wider collaboration and presentation ecosystem, allowing users to connect any device and present up to four screens simultaneously. You can annotate in real-time and connect to virtually any display through a standard HDMI output, or select touch displays for a fully interactive experience.

How does the Polycom Pano work?

Pano is a powerful collaboration tool, especially when it’s embedded in the wider Polycom ecosystem. But its focus is the meeting, the presentation, the huddle — not the times in between. It lacks digital signage functionality, and isn’t compatible with third-party players.

Pano gives users:

Device-agnostic access, though with relatively poor support for Linux

Security-conscious design including secure boot and encrypted content

Polycom’s Pano is best used as part of a wider strategic investment, and it’s one that’s better suited to businesses than to education. Pano’s pricing is custom through the Polycom sales team.

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8 Best Wireless Presentation Systems in 2024

Conducting presentations in a conference room or similar collaborative environment is one of the most basic office tasks. However, gone are the days when conference or meeting rooms are surrounded by wires everywhere. Today, there are the best wireless presentation systems that allow access to multiple users without having to leave their seats. If you’re looking to make collaboration easier than before, this is easiest solution out there.

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However, finding the best wireless presentation system isn’t as easy a task as it is for other products. This is why we’ve made your job easier by going through a number of products available in the market right now.

It’s worth pointing out that most wireless presentation systems operate on a bring-your-own-device philosophy, which basically enables anybody with a laptop or smartphone in the conference room to share their presentations on the big screen. This also means you will find yourself calling for the IT department a lot less than usual.

Some names like BenQ and Barco are among the top names as far as wireless presentation systems are concerned, though we’re also going to talk about a handful of other manufacturers and their offerings to give you a decent set of choices to choose from. We will talk about systems that are suited for small, medium, or large-sized conference or meeting rooms, thus offering a wide variety of choices..

With this in mind, let’s have a look at some of the best wireless presentation system money can buy today.

Best Wireless Presentation Systems

1. BenQ InstaShow S

The BenQ InstaShow S is high up on our list of wireless presentation systems for a reason. It covers a lot of bases and offers users the best experience possible by taking little to no effort or additional software installations. The BenQ InstaShow S comes with two HDMI transmitters that can be plugged into your laptop to wirelessly cast your presentation onto the big screen. To make things even more convenient for the users, the company has also included support for wireless playback platforms like Miracast and Apple AirPlay. This devices offers a maximum range of 45 feet.

The inclusion of 4-way split-screen support means this device is excellent for collaboration, up to four presenters can offer their presentation simultaneously to help enhance meetings and brainstorming sessions. It also supports touchback via an interactive display. However, this is limited to Windows computers for the time being. The content shared by the users during the presentation and the network are secured with 128-bit security protection to alleviate any privacy concerns.

As for video quality, the manufacturer mentions that the InstaShow S can deliver video in 1080p resolution even in areas with low Wi-Fi networks. The company has also included auto-connect features to make sure the network is back up immediately even in the event of a momentary disruption. While it supports practically any display, customers will like the inclusion of support for 4K screens, particularly for the 4-way split-screen feature we talked about above.

Buy it Now: Amazon

2. Barco ClickShare CSE-200

The Barco ClickShare CSE-200 is one of the most recognized presentation systems out there, particularly for small to medium-sized rooms. However, unlike the BenQ offering we discussed above, the CSE-200 only allows two presenters simultaneously, which should get the job done in most cases. However, the process remains the same for the most part. This device is also known for excellent network integration.

There are no cables to plug-in, no drivers to install. The CSE-200 uses a single USB port to connect with your device. When this process is complete, the presenters in the room simply have to tap the ClickShare button to have the contents of the laptop mirrored on the big screen. To make things easier for the users, the company offers two ClickShare buttons with each unit.

It’s also worth pointing out that the Barco ClickShare CSE-200 comes with enhanced security features on board to make sure the presentations and their contents are protected. Both PC and Mac devices can mirror their screen using this wireless presentation system, while phones/tablets compatibility is included as well. This can be enabled by downloading the ClickShare App on your mobile device. Thanks to the inclusion of these features, this is among the best wireless presentation system out there.

3. Barco ClickShare CS-100

The second of our Barco ClickShare models is the CS-100 which is highly rated by users for a small conference or meeting room. As with other variants, the CS-100 is fairly easy to use and doesn’t require any technical know-how. The primary difference between this model and the one we’ve discussed above is that this is designed for a smaller group of presenters.

However, it includes the ability to present content via laptops, phones, or tablets, so it’s not too different from other variants in the lineup in this regard. The company uses a button-based function that allows the presenter to take control of the screen/TV. Security features like encryption, login management, and the ability to hide the SSID of the base unit’s network are also included with this device.

The USB ClickShare button can be plugged into your laptop to make it accessible and no HDMI connections are required. However, the base unit does have an HDMI port. This model supports Windows and macOS operating systems, so you will have no trouble with regard to compatibility. If you’re looking for a suitable wireless presentation device for smaller conference rooms, we highly recommend the CS-100.

4. IOGEAR Share Pro Wireless Presentation Systems

This wireless presentation system by IOGEAR is fairly simple in terms of functionality. The main purpose of this presentation system is to cut down on unnecessary wiring to and from your laptop or another connected device. The company provides two HDMI connectors that go into your laptop or computer in the conference room. Each HDMI connector also has its own button to display content from one presenter at a time.

As for range, the manufacturer mentions that it can function smoothly at a range of up to 120 feet, thus covering pretty much every conference room as well as classrooms. One of the other perks of owning the IOGEAR Share Pro is that it doesn’t require additional software or drivers to function thanks to plug-and-play operations. Though the manufacturer offers two connectors with this product, more can be purchased separately, allowing more than two users to have their presentations beamed without using any wires.

The main unit can be hidden away behind the TV or screen and it barely takes any space. This wireless presentation system supports both screen mirroring and extension. What makes this an attractive offering when compared to the rest is the fact that it is attractively priced. However, low-cost also means users will have to make some sacrifices with regard to features. Regardless, we rate this product highly for its easy-to-use features and support for Full HD video content.

5. QuattroPod Standard

QuattroPod has a bunch of wireless presentation systems in the marketplace, and this is the variant that strikes the perfect balance of features and performance. This particular variant of the QuattroPod comes with two Wi-Fi transmitters, allowing you to wirelessly cast your content onto a big screen/TV. Further, the company mentions that it can support 4 different presenters at the same time, something that not a lot of wireless presentation systems offer.

In addition to sharing your content sans wires over a PC or Mac operating systems, the QuattroPod Standard also lets you use your mobile devices for a quick presentation on the big screen. This is possible thanks to support for Google Cast as well as Apple AirPlay. This also means you won’t need to download a separate mobile app to enable phones/tablets compatibility. This presentation system allows collaboration in 4K or Full HD video quality.

The QuattroPod Standard uses top-of-the-line security with AES 128-bit encrypted network and WPA2 authentication protocol in place. As a bonus, this wireless presentation system also supports touchback with a number of compatible touchscreen displays. Users will also like the Host Control feature that allows users to take charge of meetings with multiple presenters or agendas. This is a plug and play solution which makes the setup process even easier.

6. J-TECH QS100

The QS100 by J-Tech is an excellent wireless presentation system for a small to medium conference/meeting room. The manufacturer offers three Wi-Fi transmitters with this device with support for up to five people to be connected at the same time. The users willing to switch over simply has to press the button on the remote to have their laptop’s content mirrored onto the big screen. More transmitters can be purchased separately.

Though this wire-free presentation system offers a range of up to 65-feet, the company mentions that the transmitters and the receiver will have to be within direct line of sight for it to work, though this is the case with most presentation systems out there. As for the content you’re beaming, this device supports 1080p resolution by default. As for the operating system, it supports both Windows and Mac devices.

Though we would’ve liked to see the ability to have simultaneous devices or users presenting at the same time, we can’t have it all. This product is backed by a 1-year manufacturer warranty along with lifetime technical support for any issues with this product. We recommend this product if you’re conducting presentations among a smaller group of people.

7. StarTech Wireless Presentation System

This device is designed to improve office productivity by cutting down on unnecessary wires. It acts as a central WiFi hub, which means it doesn’t need connectors. All you have to do is plug in your monitor or television to this device via HDMI or VGA, and this hub takes care of the rest. The company mentions that the hub is compatible with Windows and macOS computers, and is designed for effective collaboration among multiple users.

It also comes with RCA and TOSLINK audio outputs for smooth audio performance during presentations. This hub also comes with a LAN port for computers or devices without WiFi. Users can also share their presentations with other people or even download documents from cloud service providers like Dropbox.

As for video quality, the manufacturer mentions that it supports maximum resolution of 1920 x 1080 or Full HD. Lastly, this hub will require the company’s nScreenShare software to allow the laptop to wirelessly communicate with the projector or screen. This is an excellent solution for businesses that want to cut down on conference room clutter.

8. Kramer VIA Go2

The Via Go2 is known as a simple yet effective solution to get rid of the cables and wires in your meeting room. With features like remote collaboration, people away from the meeting can join and share content provided they use Mozilla Firefox or Google Chrome. This is built for high-quality video playback and supports 4K content at 30 fps.

The best part of the Via Go2 is that the user doesn’t have to be a part of any existing ecosystem to make use of its features. This device also comes with support for smartphones including Android and iOS. As you would expect, the Go2 also supports laptops running Windows or macOS. What makes this device stand out from a number of other models is its ability to allow presentations from two users at the same time.

It’s also worth noting that the VIA Go2 is very compact and can easily sit behind the projector screen or display. Moreover, there are no USB dongles to deal with, meaning this is a truly wireless presentation system.

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Best Wireless Presentation Systems for Seamless Presentations

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When it comes to giving professional presentations, having the right tools can make all the difference. One of the most important tools for a successful presentation is a wireless presentation system. These systems allow you to connect your laptop or mobile device to a larger display wirelessly, making it easy to give presentations and share information. In this article, we will explore the top 10 best wireless presentation systems on the market and provide a comprehensive buying guide to help you make an informed decision. Whether you’re a business professional or a teacher, having one of the best wireless presentation systems can help ensure that your presentations are effective and engaging.

Before diving into the reviews of the best wireless presentation systems, let’s take a look at some of the best-selling products on Amazon:

Last update on 2024-05-18 at 19:39 / Paid links / Images from Amazon Product Advertising API

Table of Contents

Wireless Presentation Systems: A Quick Overview

A wireless presentation system eliminates the need for HDMI or VGA cables to connect a computer or mobile device to a projector or display. Instead, the system allows multiple users to connect wirelessly and share content simultaneously. It’s a perfect solution for conference rooms, meeting rooms, and classrooms where people can present their ideas from anywhere in the room.

Wireless presentation systems can either be cloud-based or device-based and can offer a range of features such as screen mirroring, video conferencing, interactive whiteboards, and even remote access control. Some systems also allow for integration with popular collaboration tools such as Google Drive, Dropbox, and Skype. These systems not only offer convenience and flexibility but also improve productivity and communication in any business or educational setting.

Reasons for Buying Wireless Presentation Systems

Wireless Presentation Systems have become an indispensable technology for businesses and educational institutions across the world. There are several compelling reasons why one should invest in this innovative technology. In this section, we’ll discuss some of the key reasons that make Wireless Presentation Systems a must-have for modern workspaces and classrooms.

To increase meeting productivity

Wireless Presentation Systems can increase meeting productivity by eliminating the wasted time that often occurs while trying to connect various devices to a projector or display. With these systems, employees can quickly and easily connect their laptops or mobile devices to the presentation equipment, allowing them to focus on the content of the meeting instead of getting bogged down in technical difficulties.

By reducing set-up time and providing an easy way to share content, Wireless Presentation Systems can also help to keep meetings on track and ensure that all participants have the necessary information at their fingertips. This can lead to more productive discussions and better decision-making, ultimately saving time and increasing overall efficiency within the organization.

To eliminate cable clutter and simplify setup

Previously, setting up a presentation system required a lot of cables and wires of different types. This resulted in a messy and cluttered environment, causing inconvenience to the presenters and making it difficult for the audience to focus on the presentation. With wireless presentation systems, there is no need for all these cables. It offers a more organized and streamlined setup, with just one or two cables required to power the device. Additionally, it eliminates the need for lengthy setup and takedown times, making it easier for presenters to use the system without worrying about the technical details. Overall, it simplifies the setup process and makes it more convenient and user-friendly.

To allow for remote presenting and collaboration

Wireless presentation systems allow users to share their screen wirelessly from anywhere, without being limited by cords or cables. This is particularly useful when collaborating with remote team members or presenting to a virtual audience. It enables users to quickly and easily share their work with others, making it ideal for meetings, conferences, and classroom settings.

With a wireless presentation system, users can connect their laptops, tablets or smartphones to the display through a wireless connection, eliminating the need for special adapters or cables. This creates a more flexible and collaborative environment, encouraging creativity and innovation among users. In addition, remote presenters can easily join the presentation from anywhere in the world, allowing for seamless collaboration and better communication between team members.

To enhance audience engagement and interaction

Wireless presentation systems allow for seamless and effortless sharing of information from one device to another, enabling the presenter to deliver engaging and interactive presentations in a dynamic and innovative manner. By eliminating the need for cables and wired connections, these systems enable presenters to move around the room freely, making eye contact with the audience and interacting with them more effectively.

Moreover, these systems offer various features such as real-time collaboration, screen sharing, and remote control, which can be used to involve the audience in the presentation. They can also enable audience members to ask questions, share their thoughts, and provide feedback, fostering a more interactive and collaborative learning environment. By enhancing audience engagement and interaction, wireless presentation systems can help to improve the overall impact and effectiveness of presentations and lectures.

How to Choose the Best Wireless Presentation Systems?

The effectiveness of a wireless presentation system depends on several factors that could make or break an engaging presentation. Hence, it is important to consider certain key factors that enable a seamless and successful presentation.

Compatibility with devices

Compatibility with devices is an important factor to consider when buying wireless presentation systems because it ensures that the system can connect seamlessly with different devices. Without compatibility, the system may not be able to connect with certain devices, rendering it useless. In today’s world, where different brands and models of devices are used, compatibility guarantees versatility and flexibility in the use of the wireless presentation system.

Moreover, compatibility ensures that the system supports various operating systems, software, and applications. This saves time and money in the long run, as it eliminates the need to purchase additional software or hardware to make the system work. By choosing a system that is compatible with various devices, users can easily switch between devices without worrying about compatibility issues, resulting in a smooth and productive presentation experience.

Range of wireless connectivity

The range of wireless connectivity is an important factor to consider before buying wireless presentation systems because it determines how far away you can be from the system and still maintain a stable connection. If the range is too limited, you may need to be close to the system at all times, which restricts your movement and limits the flexibility of your presentations. On the other hand, if the range is too broad, you may experience interference or connectivity issues that could disrupt your presentation.

Another reason to consider the range of wireless connectivity before buying wireless presentation systems is that it affects the overall quality of the user experience. A system with a limited range may struggle to stream video or audio files, resulting in lagging or distortion. In contrast, a system with a wider range can provide a better streaming quality and ensure a more seamless presentation. Ultimately, the range of wireless connectivity should match your specific needs and ensure that your presentations are both engaging and effective.

Ease of use

Ease of use is an important factor to consider when purchasing wireless presentation systems as it directly impacts the efficiency and convenience of using the device. A system that is user-friendly and easy to operate saves time and minimizes technical interruptions during presentations. It also reduces the need for extensive training and support, which means additional cost savings for the buyer. Not only does a user-friendly wireless presentation system reduce user frustration, but it also ensures that presentations run smoothly and professionally, leaving a positive impact on the audience.

Additionally, a system that is easy to set up and use reduces the likelihood of errors or malfunctions, which can disrupt a presentation and undermine credibility. Simplicity in design ensures that the presenter stays in control of the presentation, rather than getting bogged down by technical difficulties. This, in turn, helps to build rapport and trust with the audience, and increases the presenter’s overall effectiveness. Therefore, ease of use is a crucial consideration when selecting wireless presentation systems and should not be overlooked in the buying decision.

Security measures

Wireless presentation systems have gained immense popularity in recent years due to their convenience and ease of use. However, it is crucial to consider security measures before buying a wireless presentation system because they can potentially compromise sensitive information if not secured properly. Hackers can easily access your wireless presentation system and steal valuable data or present malicious content to your audience. Thus, it is important to ensure that your wireless presentation system has strong encryption measures and secure access points to prevent unauthorized access.

Moreover, some wireless presentation systems allow multiple users to connect simultaneously, which also increases the risk of security breaches. Therefore, it is vital to invest in a wireless presentation system that offers secure user authentication and access control systems to prevent unauthorized users from joining the presentation session. Overall, considering security measures before purchasing a wireless presentation system ensures that your information remains safe, and your presentations run smoothly without any interruptions.

Size and portability

Size and portability are important factors to consider when purchasing a wireless presentation system. A smaller, more portable system can be easily transported to different locations, making it ideal for users who frequently travel or work in different locations. Additionally, a smaller system takes up less space, which can be important in smaller workspaces or classrooms.

Portability also allows for more flexibility in terms of installation and setup. A wireless presentation system that can be quickly and easily installed in a variety of locations allows for more efficient and streamlined presentations, which can save time and increase productivity. Ultimately, considering size and portability can help ensure that the wireless presentation system meets the needs of the user, and is compatible with their particular work or educational environment.

Cost and budget constraints

When installing a wireless presentation system, considering cost and budget constraints is crucial. These systems come in various types and price ranges, and selecting one that exceeds your budget can result in financial stress. However, opting for a low-cost device may compromise on certain features, resulting in a suboptimal system that doesn’t meet your needs. To prevent these problems, you must identify your requirements and purchase a device that meets those needs while staying within your budget.

Additionally, budget constraints also affect the scalability of the wireless presentation system. Upgrading or expanding the device network may be challenging or even impossible if you select a system without proper scalability options. Therefore, you should consider potential growth and future budget constraints while investing in a wireless presentation system. Ultimately, by taking your budget limits into account, you can choose a device that meets your requirements while allowing you to stay within your financial limits.

Frequently Asked Questions

What is a wireless presentation system.

A wireless presentation system is a set of technologies and devices that allow users to present audiovisual content from their laptops, smartphones, or tablets wirelessly to a larger display or projector, without requiring any physical cables or connectors. These systems usually use Wi-Fi, Bluetooth, or other wireless communication protocols to transmit data between the source device and the receiver, which is connected to the display or projector.

Wireless presentation systems are commonly used in meeting rooms, classrooms, and other collaborative spaces where multiple users need to share their ideas and materials with others. They can save time and hassle by eliminating the need for cables, adapters, and manual switching between different inputs. They also offer more flexibility and mobility for presenters, who can move around the room and interact with the audience while still controlling the presentation from their device.

How does a wireless presentation system work?

A wireless presentation system allows users to share their computer screens and presentations with others without the need for cables or physical connections. It works by wirelessly transmitting the signals from a presenter’s laptop or mobile device to a receiver connected to a display or projector.

The presenter simply connects their device to the wireless presentation system via Wi-Fi or Bluetooth and selects the appropriate display for their presentation. The signal is then sent to the receiver, which displays the presentation on the connected screen. Some wireless presentation systems also offer additional features, such as annotation tools, video conferencing capabilities, and remote control options for navigating through the presentation.

What are the advantages of using a wireless presentation system?

Wireless presentation systems have several advantages over their wired counterparts. Firstly, they offer greater flexibility and convenience as they eliminate the need for cables and wires, making it easier to set up and use. This is particularly beneficial in situations where there are multiple presenters or when the presenter needs to move around the room while presenting.

Secondly, wireless presentation systems allow for easy and seamless collaboration between multiple users, as they can easily share their screens and presentations with each other in real-time. This makes it ideal for group brainstorming sessions or team meetings, where everyone needs to have access to the same information. Additionally, many wireless presentation systems offer advanced features such as remote control and screen recording, further enhancing their usability and versatility.

Can a wireless presentation system be used for remote presentations?

Yes, a wireless presentation system can be used for remote presentations. It allows users to share their screens and present wirelessly, eliminating the need for physical cables and allowing for easier collaboration and remote participation. This is particularly useful for teams working remotely or when presenting to an audience in a different location.

Wrapping Up

To wrap it up, selecting the best wireless presentation system can transform the way you collaborate and communicate ideas and information. Our comprehensive review and buying guide highlight vital factors such as ease of use, compatibility, connectivity, and image quality to help you make an informed decision. With the right wireless presentation system, you can streamline your meetings and presentations, enhance productivity, and impress your audience with seamless and engaging presentations. So, whether you need it for educational institutions, small businesses, or large corporations, investing in the best wireless presentation system is undoubtedly a wise decision.

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Microsoft Presenter+ review: Become a Teams and PowerPoint presenting pro with THIS

A necessity for presenters who live in teams and powerpoint.

Windows Central Verdict

The Microsoft Presenter+ is an excellent peripheral for public speakers or team members who find themselves on stage (in person or virtually) in front of a PowerPoint presentation on a regular basis. With deep integration with Teams, it's a no brainer for managers and other roles that require presenting.

Sleek and discreet

Good battery life

Cool virtual laser feature

Limited amount of buttons

Can't click on things with the laser

Mute button only works in Teams

Why you can trust Windows Central Our expert reviewers spend hours testing and comparing products and services so you can choose the best for you. Find out more about how we test .

• Availability
• Customization
• Competition
• Should you buy

These days, Microsoft is all about enhancing your workflow with handy productivity-focused software and accessories, and its new Presenter+ remote embodies that philosophy very much so. I love gadgets are that designed for specific use cases, and while it’s certainly not the first of its kind, the Presenter+ is elegant, sleek, and easy to set up and use.

I've been using the Presenter+ for a little over two weeks to conduct presentations and enhance Teams meetings. Here's my review!

Microsoft Presenter+: Price & Availability

The Microsoft Presenter+ is available directly from the Microsoft Store or Amazon and has a retail price of $80. Here are the specs of the product:

Microsoft Presenter+: Design

The Presenter+ features a clean, elegant design that looks good on your desk and discreet in your hand. It's small, lightweight, and feels great to hold thanks to its premium smooth plastic enclosure. The buttons are tactile and easy to press and have a satisfying click to them. 

The buttons themselves consist of a large circular mute button at the top, followed by two smaller left and right navigation buttons below it, a pill-shaped "presenting laser" button below those, and a large circular Teams button at the bottom. On the back are a power toggle and Bluetooth pair button.

The back of the remote is covered in a slightly grippy texture, which makes it slightly easier to hold and reduces its ability to slide around on your desk when not in the charging dock. There's also a small Microsoft logo on the back, just below an indented area to rest your finger in as you hold the device.

On the bottom is a USB-C port flanked by two silver prongs, used for charging with the included charging dock. The charging dock itself is a nice inclusion, connected to a USB-A cable that plugs into your computer to supply power. The USB-C port on the remote can also be used for charging. 

Microsoft Presenter+: Features

The Presenter+ includes several different features and modes, all designed to enhance your experience when presenting PowerPoint presentations or partaking in Teams meetings. We'll start with the presentation features, which unsurprisingly are a highlight for this remote.

This remote includes a built-in virtual laser function, which can be used to point at and highlight areas of a screen being used to present content. The virtual laser can be used anywhere, in any app by simply holding the laser button and pointing at your screen. 

It uses a built-in gyroscope to track the location of the remote, and relatively accurately display the laser where you'd expect it to be. It works very similarly to how LG's Magic Remote works on its TVs, with the ability to point the remote at the screen and use it as a mouse.

The laser button, when paired with the navigation buttons above it, makes for an all-in-one solution for presenting PowerPoint slides on a stage, or even virtually in Microsoft Teams. The only frustrating thing about the laser pointer is that you can't actually click on things with it. Within Windows, you can use it to highlight things, but if you want to click OK on a prompt, you can't. 

The remote can also be used as a microphone toggle with the dedicated mute button along the top. This is great for scenarios where you might find yourself walking around a small office while in a meeting, with other colleagues interrupting you in person every so often. 

Now, there's no microphone built-in to the remote, so you can't use it as an on-the-go toggle mic, but the mute button will act as a toggle for whatever mic is built-in to the device you have it connected to. 

Lastly, the Presenter+ features a vibration motor for tactile signals, which buzz when a Teams meeting starts, you mute or unmute your mic, when the battery is low, and even when you raise and lower your hand. Yes, the remote also functions as a way of raising your hand virtually in Teams meetings. Pretty cool. 

Microsoft Presenter+: Customization

Many of the functions and features of the Presenter+ remote can be configured, which means you can dial in how you want to use the remote to your personal taste. For example, you can choose to use the microphone button as a toggle, switching between muted and unmuted states with a click, or use it as a push-to-talk button, only unmuting the mic when the button is held down.

The laser feature can also be customized, including the ability to change the size and color of the laser pointer itself. You can also configure the sensitivity of the gyro, which is great if you find the remote isn't doing a good job of tracking the laser pointer on the screen out of the box.

You can even customize the strength of the tactility motor, increasing or decreasing its strength to suit your preference. You can also turn on and off which features present tactile signals, so if you didn't want it to vibrate when you mute or unmute your mic, you can turn that off. 

All of these features can be customized using Microsoft's well-put-together Accessory Center app, which is automatically installed when you pair the remote to a Windows 10 or Windows 11 PC for the first time. The app also includes the ability to "find my remote" by buzzing the vibration motor inside it if you ever lose it. 

Microsoft Presenter+: Competition

There are countless clicker devices out there on the market that allow you to control a PowerPoint presentation, and some of them even have actual laser point pointers built in. Peripherals such as the Logitech Presenter R400 , which uses its own wireless receiver for functionality, can be had for just $32. But it doesn't come with any customization software or integration with Microsoft Teams.

There's also the DinoFire Wireless Presenter , which just like the Logitech, uses its own RF receiver for functionality, and a built-in level 2 laser. But again, no Microsoft Teams integration. And that's going to be the big differentiator between other clickers and the Microsoft Presenter+.

The Microsoft Presenter+ offers a virtual laser, in-depth Microsoft Teams integration, a wide array of customizable settings, and even a haptic motor. You're not going to find those things on other clickers on the market.

Microsoft Presenter+ Should you buy

The Microsoft Presenter+ is an excellent peripheral, but only if you find yourself presenting PowerPoint presentations on a regular basis. For everyone else, I don't think it's a necessary investment, as it's pretty easy to navigate a PowerPoint slide without a dedicated accessory.

With that said, the Presenter+ is really only for the people who want or need to look professional on a stage or virtually. They won't want to be seen walking back to a laptop on the corner of the stage to advance to the next slide. They want to stay in their flow and present the next slide as they talk to their audience. 

If that's you, then you simply can't go wrong with the Presenter+. The other integrations with Teams are a nice addition, such as raising the remote to raise your hand in the meeting and using the mic button as a toggle. 

The Microsoft Presenter+ is an excellent peripheral for public speakers or team members who find themselves on stage (in person or virtually) in front of a PowerPoint presentation on a regular basis.

Zac Bowden is a Senior Editor at Windows Central. Bringing you exclusive coverage into the world of Windows on PCs, tablets, phones, and more. Also an avid collector of rare Microsoft prototype devices! Keep in touch on Twitter and Threads

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9 Wireless Presentation Systems to Transform Yours Into an Effortless Success

No more tangled wires.

Atharva Gosavi

Presentations are a norm in any corporate workplace. It’s nothing but natural to see meeting rooms filled with a horde of wires since there are multiple presenters who need to connect their devices and present on the screen. And, a wireless presentation system is necessary to remove these bulks of wires. 

Wireless presentation systems eliminate the entire bulk of wires and rely on USB transmitters and a receiver to get the job done. People can easily connect to the system via a transmitter; this eliminates the detour of connecting your device with a wire and disconnecting it again once the presentation is over.

That being said, let’s take a look at some of the best wireless presentation systems available on the market.

1. J-Tech Wireless Presentation System

Presentations are the key to success, but doing it over wires is a real drag. You can cut the cord with J-Tech Digital’s wireless HDMI presentation system, which is perfect for conference rooms in any professional setting. It’s also more cost-effective than many other systems and has an extended range for presentations in more distant rooms.

The J-Tech presentation system works with a receiver, called J-Tech QS100, which can receive data from five different senders and transmit clear videos of 1080p up to 65ft. You can switch between the senders by just pushing a button.

The transmitter’s small size means it requires less space. This is even more helpful if you wish to connect two or more computers in a crowded conference room. Adding a cherry on the cake, you’ll get lifetime free tech support from J-Tech Digital’s Houston-based team.

2. QVS Wireless Presentation System

If you’re looking for a cost-effective solution compared to the previous one, the QVS wireless presentation system can help. This system works with Mac, Windows PC, Android, and iOS devices. You can share a projector or HDTV with VGA or HDMI ports using a wireless connection up to 200 inches with this projector.

Another stand-out feature of the QVS system is its four-way split-screen, which displays video or image data from four senders simultaneously. The conference control function is a godsend for classrooms as well.

3. BenQ InstaShow WDC10C

The InstaShow WDC10C starter kit consists of two transmitter buttons, a receiver, and a tabletop button holder. The number of items in the package might give you a fair idea of how easy it is to set up this presentation system. 

To begin with, you won’t need any software or app to connect and present your data on the receiver screen. Just plug in the button to your computer, press it, and you can start the presentation in the blink of an eye. The system also offers multiple wall mounting options; this further helps clear the clutter on the table when there’s a large crowd with their laptops in the room. 

The InstaShow device can be extended to 16 buttons simultaneously, but only one person can present data at a time. 

4. Startech Wireless Presentation System

The Startech wireless presentation system is the perfect magic box you’re looking for if you wish to have a system that makes collaboration and communication easier. What we loved personally about this device is its ability to switch between eight different computers. This helps avoid the hassle of every different presenter having to connect or disconnect their computers every time they want to present on a larger screen.

Furthermore, the Startech system also allows users to download documents from Dropbox and make notes about the discussions in your meetings right on the screen. You can annotate the content on the screen and use it as a whiteboard for jotting down discussion points.

The Startech system can turn your computer, TV, or projector into a wireless system, thereby promoting the BYOD collaboration method. 

The collaboration mode allows you to share your content between different computers using the included ScreenShare software, irrespective of whether it’s a Mac or Windows PC. However, if you don’t wish to use software and have the same functionality, you can opt for the wireless display mode.

5. Quattropod Wireless Presentation System

The Quattropod wireless presentation system may cost you a pretty penny, but the features it comes with are worth the amount. To begin with, the system has a compact transmitter that allows you to broadcast your content wirelessly to different devices with just the click of a button. 

Moving forward, it also comes with a 4-to-1 split-screen feature that can display content from four sources. So, in case you’re explaining numbers from different charts for one topic, you can have all the data on screen and make referencing easier.

The Quattropod system also has a touchback control function: with this feature, you can access the content via the touch panels available on-screen and ensure a collaborative meeting session with your colleagues. 

The transmission distance of the Startech system is approximately 99 feet (30 meters), depending on its proximity to the local WiFi connection.

6. Barco CSE 200 Wireless Presentation System

If you’re looking out for a wireless presentation system for a small or medium-sized meeting room, look no further than the Barco CSE 200 presentation system . This system can have 16 simultaneous connections; it allows two persons to share content simultaneously on the screen.

The setup is a cakewalk, and so is the usage of the system. All you need to do is connect a device to the system wirelessly and present it on the screen with the push of a button. While this is possible for Mac and Windows PCs, you can use the ClickShare app to avail this feature and present content from your mobile devices.

7. Barco CS-100 Presentation System

Barco ClickShare CS-100 is similar to its counterpart that we saw previously. It works like a charm for small meeting rooms and is a great device to have if you’re delivering presentations on the go. 

This presentation system promotes BYOD collaboration by offering a completely wireless experience. It’s compatible with all smartphones and PCs, so you don’t need to worry about your device not connecting to the system successfully. You need to have the ClickShare software or app installed, depending on whether you’re sharing content through a PC or mobile device.

The Barco CS-100 system can connect to eight devices simultaneously, but only one can present content at a time.

8. ClearClick Wireless Presentation System

The ClearClick wireless presentation system is yet another powerful device that makes collaborative meetings a breeze to set up and conduct. It comes with one receiver and two transmitters; extra transmitters are sold separately. You can connect up to 20 transmitters at once, but the receiver will show data from only one transmitter at a time.

The Present+Share Mini has an impressive broadcasting range of up to 50 feet (15 meters) and displays 1080p videos. The setup is all about plug-and-play. Plug in the transmitter to a computer’s HDMI port and the receiver to the main device, then, press the button on the transmitter to start broadcasting on the receiver device.

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The Present+Share Mini is a godsend if you’re presenting in small or large meeting rooms, classrooms, or boardrooms. It also comes with a 3-year warranty and tech support.

9. IOGEAR Expandable Wireless Presentation System

The IOGEAR Share Pro is another value-for-money product that offers a simple setup and freedom from using a horde of cables for connecting multiple AV sources to a receiver. 

The use-case is simple; plug in the transmitters to AV sources and the receiver to the main display device. Press the button on the transmitter to start broadcasting your presentation.

The IOGEAR Share Pro can transmit data up to 120 feet (36 meters) and allows 10 users to connect their devices to the receiver at a time. It’s a pretty flexible system to use in meeting rooms, classrooms, and more. IOGEAR also offers a one-year free technical support for this device.

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ABOUT THE EDITOR

Atharva Gosavi Atharva is a full-time content writer with a post-graduate degree in media & amp; entertainment and a graduate degree in electronics & telecommunications. He has written in the sports and technology domains respectively. In his leisure time, Atharva loves learning about digital marketing and watching soccer matches. His main goal behind joining Interesting Engineering is to learn more about how the recent technological advancements are helping human beings on both societal and individual levels in their daily lives.

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Best presentation software of 2024

Perfect slideshows for speeches, talks, and presentations

• Best overall
• Best for media
• Best unique
• Best for branding
• Best for marketing
• Best for themes
• How we test

We list the best presentation software, to make it simple and easy to make and manage slideshow presentations to display to an audience.

Presentation software runs at the heart of business sales, management, and development, so it's important to ensure you have the best presentation software for your needs. This is especially when looking to share ideas, concepts, and workflows, and the ability to present these in a simple and understandable way is essential.

However, while presentation software has been traditionally limited to text and images, it has widened its ability to work with different media such as video and audio. 

Therefore it's important for the best presentation software to not simply be easy and simple to use, but also be able to support additional media so that presentations can be more engaging, lively, and ultimately serve their purpose in educating and updating their intended audience.

Below we've listed the best presentation software currently on the market.

We've also listed the best free presentation software .

The best office software in the world is: Microsoft 365 There are many different office software suites out there, but Microsoft Office remains the original and best, offering an unsurpassed range of features and functionality that rivals just can't match.

Even better, Microsoft 365 - previously branded as Office 365 - is a cloud-based solution which means you can use it on any computer, mobile device, or smartphone, without having to worry about compatibility. All your files are saved in the cloud and synced between devices, so you can begin work on a document at home or in the office, then continue working on it on the go.

You can sign up to Microsoft 365 here .

The best presentation software of 2024 in full:

Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.

Best presentation software overall

1. PowerPoint

Our expert review:

Reasons to buy

For most people, Microsoft 's PowerPoint remains the original and best of all the presentation software platforms out there. While other companies have managed to catch up and offer rival products worthy of consideration, the fact is that PowerPoint's familiar interface and ubiquitous availability means it remains a favorite for the majority of people.

On the one hand, it's long been a staple of the hugely popular Microsoft Office suite, meaning that for most users this is going to be the first - and last - presentation software they are going to need to use.

Additionally, Microsoft has made PowerPoint, along with their other office products, available as free apps (with limited functionality) on both iOS and Android for mobile use, meaning it's even harder to avoid them. And this is before we even consider the inclusion of PowerPoint in Microsoft's cloud-based Microsoft 365.

It does everything necessary that you'd expect of presentation software, allowing you to add text and media to a series of slides, to accompany a talk and other presentations. There are easy-to-use templates included to help spice things up a little, but even a general user with little experience of it is likely to find themselves able to use PowerPoint without much trouble at all.

Overall, it's hard to go wrong with PowerPoint, and although Microsoft 365 has a nominal cost, the apps are free to use even if they do have more limited functionality.

Read our full Microsoft PowerPoint review .

Our Microsoft discount codes can help you save on your next purchase.

• ^ Back to the top

Best presentation software for media

2. SlideDog

Reasons to avoid.

It’s all too easy to end up creating a presentation that’s unappealing, and the last thing you want to do is make the audience fall asleep. SlideDog lets you combine almost any type of media to create a rich presentation that’s sure to keep the viewers’ peepers open, avoiding the ‘cookie cutter’ look that makes presentations seem dull.

Marketed as a web-based multimedia presentation tool, it gives you the ability to combine PowerPoint presentations, graphics, PDF files, Prezi presentations, web pages, pictures, videos, and movie clips. You can drag these into custom playlists and display them to your audience with ease.

You’re able to remotely control your presentations and playlists from your smartphone, the web, or a secondary computer, and there’s also the option to share slides in real-time. Audience members can even view your slide from their own devices by clicking a link. That’s a handy feature if you’re looking to create an immersive presentation experience.

SlideDog is probably the cheapest of the presentation software featured, with a free account that will cover the essential features. However, for live sharing and premium support, you need to upgrade.

Read our full SlideDog review .

Best unique presentation software

Prezi is one of the more unique presentation tools. Instead of presenting your graphics and text in a slide-to-slide format, you can create highly visual and interactive presentation canvases with the goal of “emphasizing the relationship between the ideas”.

Presentations can also be tailored to the specific audience, as this is a flexible platform that’s capable of skipping ahead, or veering off into a side topic, without having to flip through all the slides to get to a particular bit.

For business users, there are a variety of handy tools available. By downloading Prezi , you can build and edit presentations with your colleagues in real-time, which is perfect for companies with teams based around the globe.

When you have created a presentation you’re happy with, you can present it live (in HD) and send a direct link to viewers. There are some analysis tools here, too – you can see who’s accessed your presentation, which parts of it, and for how long. The app is available for Mac and Windows devices.

Read our full Prezi review .

Best presentation software for branding

4. CustomShow

Branding says a lot about a business, and it’s something firms need to get right from day one – from a good logo to a suitable font. CustomShow is business presentation software that puts all these elements of branding first.

Using the system, you can design and present customized, branded presentations that reflect your company and the products you offer, featuring the aforementioned logo and custom fonts. As well as this, you get a slide library and analytics to ensure your presentations are a success.

What’s more, you can import presentations into the software, and use it to tweak them further. There’s also integration with SalesForce , and because the platform is cloud-based, you can access your presentations on computers, tablets, and smartphones. 

Considering the focus on branding, this offering could be good for marketing and sales teams, and it's used by major companies such as HBO and CBS Interactive.

Best presentation software for marketing

5. ClearSlide

Just like CustomShow, ClearSlide has a niche focus for companies. The platform is targeted at firms looking to generate successful marketing campaigns, pushing sales via presentations (and more), not least through a range of analytics and metrics to work for sales and marketing.

With the product, you can upload a range of files, including PowerPoint, Keynote, PDF, and Excel. ClearSlide is integrated with other platforms, including Google Drive, Dropbox, and Salesforce.

This system is pretty complex and may offer too many irrelevant features for some businesses, but you can create customized content that reflects your company and the message you’re trying to get out to customers. There are also some good metrics and analysis features, and you can sign up for a free trial before making any decisions.

The real strength of ClearSlide comes from its focus on sales and marketing data, not least being able to track user engagement alongside other metrics.

Best presentation software for themes

6. Haiku Deck

Any presentation app will allow you to personalize your slides to at least some extent, but Haiku Deck goes one step further than the competition. It comes with a wide range of themes suited to different needs, and you also get access to 40 million free images from the Creative Commons collection.

When it comes to creating a presentation, you have the option to do so on the web, which means your presentation is accessible across a range of mobile devices as well as desktops. Regardless of the device used, you’re able to select from a variety of different fonts, layouts, and filters to make the perfect presentation.

The great thing about these various customization options is that they’re categorized into different industries and use cases. For instance, you’ll find themes for teaching, cooking, real estate, and startups. Most of the features require you to be online, but hopefully, you’ll have a sturdy net connection wherever you go.

Other presentation software to consider

Google Slides  is part of the Google Workspace (formerly G Suite) office platform intended as an online alternative to Microsoft Office. It may seem a little limited by comparison to PowerPoint, but as it's browser-based that means cross-platform compatibility. Additionally, it allows for collaborative work, and Google Slides really works well here. On top of the fact that it integrates with the rest of the Google Workspace apps, not least Google Drive, and you have a contender. 

Zoho Show  is another of the many, many tools and apps that Zoho has made available for business use. It also operates in the cloud so it's accessible to any device with a browser, and it also allows for collaborative work. You can also easily share the link for users to download, or provide a live presentation online. The updated version has a simpler and easier to use interface and comes with a free version and a paid-for one with expanded features.

Evernote  is normally thought of as just note-taking software, but it does provide the option to create a presentation you can share online or with an audience. In that regard, it's a little more limited than the other options in not being dedicated presentation software. However, as an easy and handy way to pull together a presentation quickly, it could serve as a backup or last-minute option, especially if Evernote is already being commonly used by you.

LibreOffice Impress  is part of the open-source suite offered as a free alternative to Microsoft Office, and comes with a powerful array of tools and editing options for your presentation, not least working with 3D images. It's supported by a large community, so it's easy to find an array of additional templates. If there is a limitation it's that it's software you download and install rather than web-based, but any presentations created should be easily portable to the web if needed.

Adobe Spark  does things a bit differently, as rather than just use images it's geared toward video as well. This makes for potentially more powerful multimedia presentations, especially as Adobe also has a big selection of photos and images available for its users. There is a free tier for core features but requires a subscription for custom branding, personalized themes, and support.

Slides  comes with a lot of features in an easy-to-use interface, and involves setting up presentations using drag and drop into an existing grid. It's also internet-based so there's no software to download, and it only requires a browser to use and access. 

Presentation software FAQs

Which presentation software is best for you.

When deciding which presentation software to download and use, first consider what your actual needs are, as sometimes free platforms may only provide basic options, so if you need to use advanced tools you may find a paid platform is much more worthwhile. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need, so do ensure you have a good idea of which features you think you may require for your presentation needs.

How we tested the best presentation software

To test for the best presentation software we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each software platform to see how useful its basic tools were and also how easy it was to get to grips with any more advanced tools.

Read how we test, rate, and review products on TechRadar .

We've also featured the best alternatives to Microsoft Office .

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Nicholas Fearn is a freelance technology journalist and copywriter from the Welsh valleys. His work has appeared in publications such as the FT, the Independent, the Daily Telegraph, The Next Web, T3, Android Central, Computer Weekly, and many others. He also happens to be a diehard Mariah Carey fan!

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What Is the Best Wireless Presentation Technology for Screen Sharing?

Unraveling the tradeoffs between buttons, wifi, chromecast, and airplay to save time in a meeting room.

Wireless presentation systems enable you to connect to a display from anywhere in the room – without a cable. But with over 40 different systems on the market, trying to find the best screen mirroring solution for your situation and budget can be a challenge. To start, it helps to understand the different types of wireless presentation system technologies before deciding on a particular model. Based on the data from Futuresource, there are three major types of wireless presentation systems used in meeting rooms and classrooms in North America. These are:

Dedicated Hardware Systems

Hybrid systems that use wifi networks, standardized screen mirroring protocol receivers.

This article will take a look at each type of system, its advantages, and disadvantages to help you decide how to make your meeting room or classroom more effective and enable anyone to connect to a shared display without a cable.

How Does It Work?

Wireless presentation systems using button transmitters have dominated the screen mirroring market for businesses looking to improve meeting efficiency and eliminate cables. The concept is simple –  simply plug in a button to your notebook or other devices – and tap it to connect to the display .  

These systems consist of a transmitter (also referred to as a button) that connects to the user’s device & a receiver connected to a display. The transmitter encodes all the data and sends it over to the receiver. The receiver then decodes the data and shows it on a display. These are standalone devices that do not depend on corporate Wi-Fi to send the signal making it easy for company guests to join in the meeting .

There are three distinct advantages to this approach.

Faster Connection for More Efficient Meetings

Plugging in a button is simple, doesn’t require instructions or a network log-in - and can get you connected to a screen in under 10 seconds. This helps meetings stay on time – a critical factor when Toyota was selecting their system .

Highest Level of Security

Button transmitters don’t need to use your network, so IT managers don’t have to set up guest networks or worry about network bridging. Plus – each button automatically encrypts the transmissions to make sure no one “listens in” on the presentation .

Support for HDCP content

Some models can support wirelessly transmitting HDCP-protected content directly from a transmitter button. Most other wireless presentation systems don’t support HDCP, making it difficult to use television broadcasts or packaged media to make your point.

The two most popular button-based systems are the Barco ClickShare and the BenQ InstaShow . Together, they accounted for over 55% of all wireless presentation systems sold to corporations in Europe, and over 30% of meeting rooms in North America in 2020.

Disadvantages

Button management.

Transmitter buttons are paired with a single receiver, similar to a garage door opener, to ensure content security.  If you want to move a button from one room to another, you will need to pair it to the new receiver before you use it. To keep the table neat and organized, some models come with button holders that sit on the table to keep a meeting moving without making a mess.

The alternative to transmitter buttons is to install a proprietary application on your notebook or phone to transmit the contents of a notebook over a WiFi network to a hardware receiver or “hub” connected to the display. WiFi hub systems typically use the existing corporate network, so the performance of the system can vary depending on factors such as network traffic and priority. 

No Buttons on the Table

Because these systems rely on the device to run the screen mirroring application, there are no transmitter buttons needed.

Lower Initial Cost

Some models using this approach treat these devices as a software service, lowering the initial costs. But they can be more complex to set up and use and often require annual licensing fees for security updates and bug fixes.

Impact on Network Bandwidth

Transmitting audio and video data through a network requires a lot of bandwidth. For models supporting split-screen presenters at 1080p resolutions at normal frame rates, the bandwidth usage can approach 100 Mbps, potentially impacting the network.  Therefore, the performance of the system is directly related to how much network bandwidth you allocate to the system

Higher Network Security Concerns

Because these systems are designed to use your network, IT managers need to set up these systems carefully and maintain them to ensure that they aren’t used to hack into sensitive information by bad actors.  WiFi-based systems need constant updating to ensure they are not used to bridge into the main network and threaten the system .

Content Security & No HDCP support

While many (but not all) of these systems offer content encryption, this feature can be turned off from the administrator account in many systems– so a guest presenter may not know if their content is unprotected and can be recorded. Also, you can’t wirelessly share copy-protected content on most systems.

Uses a Proprietary Application

For security-conscious organizations such as financial institutions, government, or legal firms, many IT managers require the code to either be certified by a third party to ensure that it is safe to use before allowing it on their network . Apps can also be cloned and redirect sensitive information to a third party. Guests may not have the ability to install an unauthorized app on their device to use the system.

More Complicated Setup

Most WiFi-based wireless presentations systems come with detailed network integration guides that outline all the various servers, I/O ports, and network features that must be added or disabled to work properly.

There are three standardized screen mirroring protocols that are used for screen sharing. Google’s Chromecast , Apple’s AirPlay , and Microsoft Miracast are all designed to enable devices to wirelessly transmit audio and video information from devices like an Apple TV or Chromecast adapter to watch movies on television. Many button-type receivers support one or more of these protocols - but how do they work as a standalone in a meeting room or classroom as a wireless presentation system?

Lowest Initial Cost

Because these are consumer devices, the initial purchase cost is quite low. A Chromecast dongle is under $50, and Apple TVs are $150 compared to a commercial wireless presentations system that typically costs around $1000.

Built-in Support for Certain Devices

If you have a Mac, you can wirelessly stream to an Apple TV without any additional software using the software on your computer or phone. You can also do the same thing on an Android phone with Chromecast, and with a Windows computer on Miracast.

Incompatible Devices

These systems are often designed around a single product ecosystem. While AirPlay works great on a Mac or iPhone, you cannot connect a Windows computer to an Apple TV. Apple products don’t support Miracast.  So while these protocols are helpful, they can struggle as a stand-alone meeting room solution.

Network Bandwidth Usage

Using a Chromecast adapter as a primary screen mirroring solution can quickly consume a significant amount of network bandwidth. For example, many schools started using Chromecast as an inexpensive wireless solution – but found that the network switch could be quickly overwhelmed by having multiple 25Mbps streams on the infrastructure.  There are also risks of port conflicts and other problems that result when using these consumer products on an institutional network.

These devices are not designed for security. Chromecast can use external servers to support streaming sensitive content, and Miracast uses a peer-to-peer network design that may be more vulnerable to network attacks or hacking . 

Comparison Table

Here is an overview of some of the more popular systems that are widely available in the North American market to compare on how they connect, what type of security they have types of devices supported, and other features you may want to compare. 

Which One Is Right for Your Collaboration Space – Try One for Free

Each system has its advantages and disadvantages. For most business meeting rooms, button transmitters are very easy to use - and offer the most secure network and content protection, which probably accounts for their strong popularity despite their higher initial cost. WiFi systems are popular in schools with robust network connections, but BenQ’s new WDC20E now offers classrooms the advantages of button-based systems within the same price range as a WiFi system.

If you are unsure which technology is a good fit for your meeting room, simply try out an InstaShow for free to see if it is right for you before you buy one.  If you are an educational institution, you can also qualify for special pricing on one – or multiple units for your classroom.

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Is Screen Mirroring Safe?

Using screen-mirroring devices for presenting wirelessly is common, but is it safe and secure? This article addresses the three types of major screen mirroring security risks.

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Presentation Guru

10 essential items for the presenter on the go.

If you are a professional presenter, motivational speaker or someone who has to give presentations frequently, you might want to use your own presentation kit. In a previous post we pointed out various tech problems for presenters and how to avoid them, as well as a comprehensive guide to use a mobile device to give a presentation . This time we will provide you with a list of the 10 essential presentation items that you can keep in your presentation kit to avoid running into an embarrassing situation due to technical problems or the absence of critical equipment at a venue.

1) Portable Projector

I was at a seminar a few days back and the only presenter that stood out among the rest was the one who had some visual aid. Speeches can be boring and keeping your audience attentive without a visual aid can be hard. This is why it is useful to make presentation slides or to use videos, diagrams or charts to explain your presentation topic. However, not every presentation venue has projectors, and sometimes you can be left with no choice but to opt for an oral presentation.

What can help you avoid missing out on that critical piece of visual aid is the use of a pocket / portable projector. Not only can a portable projector be a lifesaver in meetings and conferences but also when there might not be any projector available for presenting your content; or when the available projector might be busted.

If you’re looking for a portable projector, you might want to look into a tripod pocket projector or a model like the Magnasonic mini video projector , which works with smartphones, tablets and cameras.

2) HDMI / DVI / VGA Adapter

Projectors and computers are not always the happiest couple. Sometimes you can end up with a projector which has no HDMI input (e.g. a legacy model), which means your laptop will not be able to connect to it, as modern Windows based laptops usually don’t have a VGA port. If you’re a Mac guy, you would know how Apple took excruciatingly long to add an HDMI port. Either way, having a portable adapter with multiple ports can help you avoid a massive headache.

A few adapters you can look into include; Cable Matters DisplayPort to HDMI/DVI/VGA Adapter , which supports 4K Resolution (via HDMI), as well as has DVI and VGA ports. Another good option can be the Belinda 3in1 Mini Displayport to HDMI DVI VGA Adapter (among other models).

3) Presentation Remote

This is one of the most common device many presenters carry. Not only can a presentation remote help you move freely on the stage as you manage your slides, but also provide you with additional features; such as the Satechi Bluetooth Smart Pointer Mobile Presenter , which also provides a laser pointer, remote control for multiple devices, such as a Mac, iPhone, iPad, iPod Touch and Android smartphone (specific models).

Also check out these highest rated presentation remotes on Amazon .

4) Mini Wireless Keyboard

It’s hard to imagine typing without a keyboard of some sort. What’s perhaps even harder is to carry a large keyboard everywhere you go. This is why you might find it handy to carry a mini wireless keyboard. One of the models you might want to check out is the Rii Mini Wireless 2.4GHz Keyboard , which works with not only PCs or Macs but also Xbox 360, Xbox One, PS3 and PS4, Google Android TV Box, HTPC and IPTV.

5) Wireless Microphone

How often have you seen a microphone malfunction? Probably more often than you can remember. Then there are microphones that somehow aren’t loud enough due to technical issues or the negligence of event organizers. To be on the safe side, you might want to use a wireless microphone.

You can opt for something like the Nady DKW DUO Dual Wireless Headmic Microphone VHF System or something more inexpensive like the Shure PGA31 Headset Condenser Microphone .

6) Portable Speakers

I have seen some presenters carry portable speakers and they do tend to come in handy every now and then to play videos and other digital content if and when there is an issue with the default sound system. You can either opt for something a bit more loaded like a presentation speaker and amplification System or perhaps a cheaper option like a portable wireless Bluetooth speaker .

7) Presentation Timer

If you need to organize events where multiple speakers need to speak, or wish to time your own presentations perfectly, a portable timer might be a good addition to your presentation kit.

While you can use a basic timer to guide you with the time needed to finish your presentation, you can also opt for something more feature-rich, such as a presentation timer with red-yellow-green stop lights . This type of timer usually comes with additional features like a beeper, clock and connectivity for multiple timekeepers.

8) Laptop Security Cable

You might not know this but most laptops come with a slot to use a security cable to protect your computer. To protect your data from theft, and to add an extra layer of security to your device, you can use a laptop security cable. If you handle sensitive, confidential data on your laptop (e.g. corporate data), then you might want to ensure you add a laptop security cable to your presentation kit.

9) Smartpen

While this is not a commonly used device by most presenters, however, its utility to presenters can be immense. A smartpen can allow you to write freely using a digital pen on a piece of paper or a digital screen, as your written or drawn content is revealed on the big screen.

One of the most famous Smartpen brands is LiveScribe , which comes packed with a plethora of handy features for writing and freehand drawing, with the ability to record everything you say and hear.

10) MYO gesture Control Armband

MYO is a really cool gadget which lets you remotely control different devices using hand gestures like a Jedi. Not only can you control PowerPoint slides with hand gestures but your music, games, and even an actual drone!

We think the MYO Gesture Control Armband is still a bit too ambitious, hence we placed it at the bottom of the list but make no mistake, but this device is the closest thing you will ever be to Darth Vader or perhaps Luke Skywalker. Personally, I always liked Obi Wan Kenobi.

We hope our list above will help you be at top of your game, and be prepared for the dark side of presentation malfunctions with your own presentation kit. May the force be with you!

• Latest Posts

Farshad Iqbal

+farshad iqbal, latest posts by farshad iqbal ( see all ).

• Let’s look at Interactive Digital Whiteboards - 6th March 2018
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2nd April 2021 at 4:55 am

Greetings, I’m interested in a bundle package. Can you recommend a free?

CAS Webb Webbcatcher & Associates 324-373-6432 [email protected]

7th April 2021 at 2:34 am

Very helpful 👍👍 Thankyou

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The 11 Best Presentation Software to Use in 2024

The ability to effectively share ideas, illustrate a concept, and convince an audience is invaluable whether you’re a student or a C-level executive. These days, the presentation software you use to create presentations is just as important as your public-speaking skills.

On top of that, most companies have transitioned to remote work recently due to the current coronavirus situation, and now need to share their stories online through a virtual conference room with their distributed teams and external audience members.

That’s why we’ve come up with a list of some of the best presentation software available right now, so you can choose a compatible and innovative presentation maker that includes the best presentation tools to suit your specific needs.

Choose the best presentation software by weighing the pros and cons

You’ll see some of the most popular presentation apps: from free to paid subscription platforms, and slideshow applications to full-blown visual design presentation software with interactive features and more.

Each presentation software has its pros and cons, so it’s up to you to figure out which suits your needs best; consider the software learning curve, whether your company is made up of Mac users or Windows users and the software compatibility, if you need an enterprise account or free account, etc.

Let’s dive in!

1. Piktochart

Piktochart is a presentation software that can create a variety of design visuals, from infographics to social media stories.

An area in which Piktochart shines is crafting unique presentations. 

On Piktochart, users can choose from a wide range of professionally-designed presentation templates .

These custom templates include everything from monthly marketing reports to employee onboarding templates.

This broad selection of customizable templates is especially useful for those who don’t have much design experience or know-how but need to create a visually stunning unique presentation in a pinch. 

Piktochart’s presentation maker also makes it easy to edit presentations and include design elements such as lists, timelines, comparisons, graphs, and different types of charts through drag-and-drop tools.

You can even make visual maps and interactive charts to keep your audience engaged throughout your presentation. 

And if your company uses a Piktochart TEAM plan , you can enjoy the platform’s ability to store brand assets , color schemes, and bespoke templates. Here, replicating company-branded visuals is a breeze. 

Piktochart comes with a free version but with certain limitations. Active visuals are capped at five per month and published visuals have a Piktochart watermark.

If you want features such as team template collaboration, project sharing, and annotated commenting, you’ll have to get a Team account. To sum it up:

• Lots of professionally-designed templates 
• Good for both design professionals and non-professionals 
• Easy to store brand assets and bespoke templates for future presentations
• Access presentation tools from anywhere via a web browser
• Free presentation app version available
• Might take some getting used to if you’re used to PowerPoint presentations

2. Microsoft PowerPoint

Microsoft PowerPoint is often the first presentation software that comes to mind.

Once considered the “O.G.” and best presentation software available, it is still widely used and has a familiar interface—which means most users are comfortable with it. 

This presentation app has everything you need to create a presentation: from animated transitions for interactive presentations to pre-installed fonts and graphic elements.

Users can also upload their own fonts, graphics, and images into their finished presentation.

Lastly, it’s available as part of the Microsoft Office software package; and you can work on your presentations via the web and mobile devices, for offline viewing as well as online. 

However, PowerPoint is no longer considered the best presentation software, as it has very few templates to choose from, and these tend to fall quite flat compared to modern apps and software.

It’s easy to fall back into boring slideshow PowerPoint files if you don’t know what you’re doing.

And because most people use PowerPoint, you’re likely using the same template as the next guy. 

As standalone presentation software, PowerPoint is pricey at US$139.99—and accessible through only one device unless you upgrade your package.

And while PowerPoint is primarily a slideshow application and presentation maker, its strengths are limited to this category. 

So if you’re looking for the best presentation software, and bang for your buck for a robust presentation tool, you might want to look elsewhere. 

• Market leader in slideshow applications to create slides
• Widely used and familiar interface for the presentation process
• Reliable and usable on most devices as well as being a desktop app
• Flat templates
• Limitations with its standalone-presentation software price

3. Google Slides

Google Slides is a slideshow application that is very similar to PowerPoint.  But there are three main differences: it’s fully online (while also allowing for offline viewing), collaborative, and free. 

The great thing about Google Slides (besides the fact that it’s completely free for anyone with a Google account) is that you can log on via your browser or through its official app. 

You can access all Google Slides presentations from any device (mobile, tablet, and desktop), and share them with other people so you can collaborate in real-time. 

Google Drive allows all your presentations to live on the cloud, accessible to all marketing and sales teams, with unparalleled ease of use.

And there’s no need to worry about disruptions as all changes are saved as they happen, as long as you have an active internet connection. 

Additionally, anyone familiar with PowerPoint will be comfortable using Google’s iteration and likely be delighted by Google Drive and the slide library available. 

It’s also a lot simpler, so even those new to presentation-making will find it easy to navigate. 

However, some might find Google Slides too simple as it lacks the wealth of features available on PowerPoint. 

These include embedding videos from sources other than YouTube, plus adding audio tracks and sound effects, limiting the ability to create unique interactive presentations. 

Some users also encounter issues with downloading and exporting to different formats, including PowerPoint. 

Some slides may even turn out completely different from the original version. 

All in all, Google Slides is a great option for those who are looking for a free application and only need to create simple presentations. 

• The free plan supports professional presentations
• Web-based and collaborative to create presentations
• Simple and familiar interface for an online presentation software
• Too simple for advanced presentation making
• Difficult to export to other formats
• Limited templates and customization options for interactive content

You could say Keynote is Apple’s version of PowerPoint. It’s also a slideshow application—but in typical Apple fashion, it comes with a sleek, minimalist interface and is considered one of the best presentation apps on the market. 

There are 30 different themes to choose from, which serve as templates for those who need a quick fix. And it can do most of what PowerPoint can. 

Keynote’s main perk is that it’s part of the Apple ecosystem. 

That means it has built-in iCloud and Apple Watch support so users can control their presentation from their mobile device or even their wrists with just a click. 

This presentation app comes pre-installed on most Mac devices. Otherwise, you can purchase it from the Apple store for just US$9.99 for mobile and US$19.99 for OS X. 

The big downside is that Keynote is exclusive to Mac OS. 

Non-Apple users can create, upload, and sync their own Keynote presentations through their iCloud Drive, but this presentation app is only truly helpful only for those who use multiple Apple devices. 

And if you’re used to working on PowerPoint, you might find Keynote a bit confusing in the beginning, especially when editing presentations. 

• Sleek, minimalist interface 
• Free with most Apple devices
• No access for PC and Android devices except through iCloud

5. SlideDog

Sliding away from straightforward slideshow applications and other presentation apps, SlideDog is a web-based multimedia presentation tool that lets users combine different types of media to create and edit presentations. 

This includes everything from PowerPoint decks to videos and even PDFs that can all be played side by side without any awkward transitions. 

It’s also extremely easy to customize a SlideDog presentation. 

You just need to upload the files into the SlideDog web browser application, and then drag and drop them according to the order in which you want them to play. 

You can control your presentations and playlists from another device, and audience members can view your slideshow on their devices by clicking a link. 

SlideDog has a free presentation app version that provides all of the basic features. 

However, live sharing and premium support are only available with a Pro account that costs US$99 per year, and not via the free version alone.

While SlideDog is technically considered presentation software, you can’t actually create presentations on it. 

You can simply stitch together different pre-made presentations in various formats into what is essentially a playlist. 

Lastly, SlideDog supports only Windows devices, so Apple and Linux users can’t use it. 

• Supports a lot of different media
• Provides live-sharing
• More dynamic compared to the usual slideshow presentation
• Only collates media; doesn’t create them

6. Haiku Deck 

Ever come across presentations with size-eight fonts and blocks of indecipherable paragraphs on each slide? 

You can avoid such an unfortunate scenario with Haiku Deck. 

HaikuDeck is a web and mobile application that favors images over text. 

It works by limiting the number of words users can put on each slide, and allowing them to search for images on their platform related to the slide’s main idea. 

This makes it ideal for those who want to simplify their thoughts and let the images do all the talking. 

Users have over 40 million royalty-free photos to choose from, plus dozens of simple slide layouts on the platform itself. 

While this certainly simplifies the process of creating a visually rich presentation, it can be limiting for those who need to include more information into their slides. 

It’s a great option for someone giving a TED Talk, for example.

But for others who need to pass on more facts and figures, having a built-in word limit might be too restrictive.  

• Simple and easy to use 
• Access to millions of royalty-free stock images
• May be too simple for some
• No Android support
• Limited features

7. Prezi Business

Among the other presentation software on this list, Prezi Business might be one of the most unique presentation tools. 

Rather than offering a regular slideshow format, Prezi looks more like a 3D interactive mind map where viewers jump dynamically from one idea to the next. 

You can zoom in on one “slide” and then zoom out for the next. 

Prezi has over 100 templates to choose from and comes with a very simple interface and a drag-and-drop style of editing. 

It’s compatible with both Mac and PC desktops as well as smartphones. 

It’s also similar to a regular PowerPoint deck in that you can jump back and forth from one “slide” to the next. 

And like SlideDog, you can send viewers the link to the presentation as you’re presenting. 

Also, up to 10 people can work on a Prezi presentation at the same time, one of its main selling points. 

This is great for collaboration, but having so many hands-on deck at once can get messy. 

• Dynamic and immersive presentations
• Highly visual
• Easy to use
• May not be appropriate for all types of presentations

In a world of slides and presentations, standing out is the key. Ludus brings the flair of graphic design into the world of presentations.

At its core, Ludus is the bridge between presentation tools and design software. It enables users to infuse their slides with the kind of design elements you’d typically find in advanced design platforms.

Not only can you import assets from design giants like Adobe, but its seamless integration with tools like Unsplash and Giphy makes sourcing visuals a breeze.

It’s a fairly affordable tool for all its features compared to the other paid options in this list, as users pay 12.49 euros monthly (if billed annually).

However, while Ludus’ robust design capabilities can elevate the look of your presentation, those unfamiliar with design tools might find there’s a learning curve.

• Merges presentation creation with advanced design tools.
• Seamless integration with popular design platforms and visual databases.
• Offers a unique edge in presentation aesthetics.
• Might be a tad overwhelming for non-designers
• Can have a steeper learning curve for those used to more straightforward platforms

9. Slidebean

Crafting a compelling presentation demands not only compelling content but also a design that can captivate your audience. Enter Slidebean.

Slidebean offers an intelligent design solution, using AI to transform raw content into professionally styled presentations. This platform streamlines the design process, allowing you to focus on the message rather than fretting over aesthetics.

The basic plan is free and allows you to create a presentation. But if you want to share or download your presentations, as well as unlock the full suite of features, you’ll need to sign up for the All-Access plan priced at $199 per year.

While it provides a quick and efficient method to produce polished slides, it also offers features for sharing, collaboration, and viewer analytics, adding an edge to your presentation strategy.

However, for professionals who prioritize granular design control, the automated design might feel limiting at times.

• AI-driven design ensures visually appealing presentations.
• Features for collaboration and viewer insights.
• Efficient design process reduces time and effort.
• Might not offer the detailed design customization some users desire.
• Automated choices may not always align with specific branding or style preferences.

10. ClearSlide

Having great visuals to drive your point home can be the difference between getting a sale across the line or customers walking away. ClearSlide stands out in this area as a presentation tool for businesses laser-focused on boosting their sales and marketing game.

At its core, ClearSlide is all about leveling up business presentations. Whether you’re marketing a new product or tracking client engagement, it’s got tools that cater to every need.

Whether it’s a PowerPoint, a PDF, or something from Google Drive or Dropbox, ClearSlide makes it simple to upload and work with these files.

The unique edge? ClearSlide’s virtual meeting space pops open with just a click. It’s all about seamless, professional presentations without the hassle.

Beyond just slides, the platform dives deep into metrics and analytics, ensuring every presentation is backed by data-driven insights. And the tool is available for $35 per month, which isn’t too pricey for medium-sized businesses.

However, its complexity isn’t for everyone. For some, the variety of features might seem a tad overwhelming, and its focus on metrics might be a bit much for those just wanting a basic presentation tool.

• Seamless virtual meetings and presentations
• Integrates with popular platforms
• Offers insightful analytics for sales and marketing
• Might feel complex for some users
• Limited transition and design effects
• Mobile experience could be better

Stepping into the world of animation, Vyond, once known as GoAnimate, allows users to turn their narratives into professional animated videos. For those looking to elevate their content without diving deep into animation complexities, Vyond can be the go-to tool.

This platform is more than just drag-and-drop animations. It integrates AI capabilities with Vyond Go, which transforms text prompts into rough-cut videos.

Fancy a quick draft for your upcoming project? This AI assistant is up for the task. And if perfection is your game, take it to Vyond Studio, filled with an array of characters, templates, and backgrounds.

The Essential Plan at $25 per month is suitable for individuals on a budget. However, if you want to export videos at 1080p and above, have collaboration tools, or different export options, you’ll need to sign up for the Professional Plan at $92 per month.

As robust as the tool is, there are still some kinks to iron out. AI voiceovers might still need some tweaks, and detailed color customizations can be a bit tricky, but the tool’s strengths, especially for businesses, are undeniable.

• Hassle-free video creation for beginners to experts
• Generous library of pre-made assets
• AI-powered video and script creation with Vyond Go
• AI voiceovers might feel a bit robotic
• Some customization limitations for specific props and scenes

The best presentation software is…

 …completely up to you! 

When it comes to presentation software, the world is your oyster. 

Each of these tools either has a free or trial version for you to check out, so you don’t have to commit just yet. 

When it’s time to choose, consider the following aspects to find the right presentation software for you: 

• Ease of use. Is it easy for you to understand or will it require lots of training before you can start creating presentations? 
• Accessibility. Can you access your presentation software from any device or are you limited to carrying your laptop to every presentation? 
• Real-time collaboration. Can multiple people work on the same project or do you have to keep downloading and emailing drafts? 
• Create design tools. Can you create presentations with dynamic design elements or are you stuck with the same kind of slide each time? 
• Template availability. Is this tool only accessible to a design professional or can anyone create stunning presentations through pre-designed and updated templates? 

Piktochart , for example, would be a fantastic presentation software choice among the long list of PowerPoint alternatives for teams looking for a variety of eye-catching designs without requiring much technical know-how. Meanwhile, Microsoft PowerPoint might be the best presentation software for those who are just looking to play it safe. 

Hopefully, this best presentation software list sheds some light on the tools at your disposal. Choose wisely! 

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9 Presentation Aids to Use to Make Your Presentation Stand Out

Written by: Caleb Bruski

Looking for a way to make your presentation stand out from the crowd?

When it comes to presentations, your ultimate goal is to communicate clearly and effectively with your audience.

By adding visual aids to your presentations, your audience will more easily understand and connect with your ideas.

Throughout this article, we’re going to cover what presentation aids are, why you should consider using them plus nine different types of presentation aids to test.

Here’s a short selection of 8 easy-to-edit presentation templates you can edit, share and download with Visme. View more templates below:

Table of Contents

What are presentation aids, why use presentation aids, 9 types of presentation aids.

Presentation aids, or sensory aids, are any additional resources used to enhance your speech. 

On a very basic level, a presentation is a bunch of words used to convey ideas to an audience. Presentation aids are additional devices, techniques, resources or materials used to enhance the presentation. 

For example, this four-step process model can be a great presentation aid to showcase a step-by-step guide to your audience.

Rather than just talking about the process, a diagram like this actually details it out, making it easier for your audience to understand.

Visual aids help clarify and contextualize your points for your audience.

Whether you deliver your presentation in person or over the web, the goal is to clearly communicate with your audience. Presentation aids help achieve this goal.

Visual aids also help a presenter stay on a predefined train of thought while presenting. 

The entire experience of presenting can be rather nerve-wracking. Studies show that one of the greatest phobias throughout the world  is public speaking. 

When our words fail us, a clear presentation aid can help fill in the gaps and help us be understood. 

Take this slide example. It can be a great way to walk an audience through features. Each bullet can be clicked to take viewers to a video that provides even more information.

Presentation aids help the presenter stay within an allotted set of time. 

For those of us who have a hard time sticking to the main points, visual presentation aids help us progress forward in our thought process and give a good presentation .

Here, we have a second illustration of a presentation aid — this time in the form of a timeline. Mapping out your content like this helps make it even more digestible and can help your audience learn and remember it.

A sense of authority and trust can also be established when using visual aids.

By delivering hard facts and data in a simple way, trust is established with the audience. The authority and expertise of the presenter is also established. 

Visual aids should help your audience understand the data in your presentation.

When used correctly, presentation aids increase the chance of receiving a positive response when making a call to action. 

In summary, presentation aids are useful for the presenter, the audience and all other parties involved. Best of all, using them is easy and effective.

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Ready to wow your audience with your next presentation? We’re here to help. In this list, you’ll find nine different types of presentation aids that you might consider using to help demonstrate your main points.

1. Charts and Graphs

Charts and graphs are a form of presentation aid used to visually compare statistics and figures. These are some of the most used forms of visual aids in the business world.

Listening to long strings of numbers can be a challenging task. Comparing long strings of numbers without reference can be near impossible. Overwhelmed with this type of data, most audience members will mentally check out.

Comparing simple shapes or lines is an easier task for most people. 

Consider adding a chart like the one below as a presentation aid for your audience.

A simple chart or graph will drastically help your audience comprehend numbers in a way that is easier to understand.

It’s important to select a chart or graph that helps exemplify your point. Not all charts can communicate with clarity the same information. Learn more in our guide on how to create a chart .

2. Handouts

Handouts are physical objects given to the audience that contain information related to the presentation. 

The greatest advantage of using a handout is the physical interaction your audience has with your presentation.

Your audience has the freedom to interact with these handouts during the presentation — they can touch, smell, read, etc., giving them an edge in actually retaining the information.

The more senses your audience uses during a presentation, the better. 

A handout also lets your audience revisit parts of your presentation that were not clear. This helps everyone stay on the same page.

A bonus to using handouts is that these objects don’t just magically disappear. Long after the presentation is over, the handout will still be around. Your audience will remember your presentation every time they see your handout.

3. Demonstration

Demonstrations are actions performed to exhibit or illustrate a point. The goal of a demonstration is to take an abstract point and anchor it in reality, as well as to ensure your audience comprehends a speaking point.

Demonstrations aren’t limited to just physical demonstrations. Demonstrations may also include allegorical stories or proofs used to prove a point. Sharing personal stories or case studies could be categorized as a demonstration. 

Here’s an example of a presentation slide with a demo video embedded. If you don’t have the resources to perform a live demonstration, using a tactic like this can be a great alternative.

To understand the full potential of demonstrations, think back to your old science teacher. A science teacher's job was to teach to a room filled with easily distracted children. 

Science is one of the most complex subjects to teach and the audience is a tough crowd. How did they do it?

With demonstrations! Or more specifically, with science experiments.

Physical demonstrations are some of the most memorable moments of an entire school year. 

The reason demonstrations are more memorable than a simple speech is because demonstrations invite more of your audience’s senses to take part in the demonstration. 

Not only do you hear the lesson, but you can see, touch, smell and sometimes even taste it as well. 

The audience is also involved when the demonstration is a personal story. When the audience hears the story, they imagine it. By recreating the scenario using their own imagination, the memory lasts longer.

Demonstrations are also powerful communication tools. They have the potential to make your presentation go from mediocre to  memorable. 

While powerful, demonstrations can work for or against you. Adding too many, too large or unrelated demonstrations can distract your audience from the actual topic. Ensure that your demonstrations are connected to and accentuate your main points.

4. Diagrams

A diagram is a visual graphic or sketch focused on presenting the inner workings or relations of a subject. A diagram is different from a basic sketch. While a sketch aims to accurately depict an object's shape, a diagram aims to explain and define its functions and relations. 

Diagrams give you the freedom to list, describe, explain and map out your subject matter in a way that is not limited to its physical form. 

While mixing a diagram and physical sketch together can be cool, it’s not necessary. Diagrams ought to be chosen based on their effectiveness in explaining the subject's construction and relation to other objects.

Diagrams help explain complex relations between objects without the need for physical properties. Diagrams are great to use when sketches, photographs and videos can not capture all the attributes of an object. 

Before settling on which diagram to use, it’s best to experiment with different types of diagrams. Your decision should rely upon which diagram will aid your audience the most.

Diagrams are also great for describing and defining things that do not have form. Instead of giving a long and complex definition that no one will remember, consider using a diagram. 

Diagrams can show how this new thing relates to something familiar to your audience. This will help your audience understand and remember complex portions of your presentation.

5. Video or Audio

Audio and video clips are presentation aids used to expand the dynamic range of input in your speech.

Your audience will find it easier to engage with your presentation when you diversify your method of delivery. 

An easy way to increase audiences’ sensory input is by transitioning from a simple speech into a video or audio clip.

Videos allow you to convey information in a fast and rehearsed manner. Professional camera work captures prearranged images, audio and speech. This means video is capable of conveying emotion and information more effectively than speech. 

For this reason, a short video clip may do a better job at summarizing the main points of a presentation than a speech alone. 

While the benefits of  video are high, there are also some potential problems. The most common issue with video usage in presentations being technical compatibility issues.

A smooth transition between speech and video is necessary for your presentation. 

Rough or elongated transitions can be a major distraction for your audience. If this happens, your audience may find it difficult to reinvest in your presentation.

To ensure smooth transitions, your presentation software must be capable of integrating videos clips directly into your presentation. 

It is important to have dependable presentation software .  By doing so, you’ll be able to transition between video clips and other presentation aids.

The transitioning issue is most noticeable at the end of a presentation. Especially when a speaker attempts to transition from a slide-show into a video clip. 

Consequently, many presentations do not have a strong and official close. Lacking a strong close leaves your audience without a clear understanding of what to do next. Check out this article to ensure you know how to end your presentation on a strong and impressionable note.

Quotations are a type of presentation aid that appeal to outside authority and expertise. Quoting others helps establish a positive rapport with your audience.

Many people fear quoting others makes them appear unoriginal.

The opposite is actually true. Quoting outside sources tends to drastically improve the overall appeal of your presentation.

Quoting others shows that you have listened to others on this subject. This makes the presenter appear as a well thought out and considerate listener. 

It’s recommended that you quote those who both agree and disagree with your conclusion. By doing so, you establish a sense of trust and expertise with your audience.

Quoting those who disagree with your conclusion shows that you have taken the time and effort to engage their thought process. 

Quoting those who agree with you shows your conclusion to be a recurring conclusion.

However, always give credit where credit is due. Not only is plagiarism immoral and possibly illegal, it also damages your personal reputation. This may destroy any trust you established with your audience. Check out this guide about plagiarism to learn more.

Maps are visual representations, generally two-dimensional diagrams, that show the relative position and orientation of something. 

Maps are powerful presentation aids capable of showing valuable information beyond basic geography. 

Because maps are a form of diagram, they can deliver valuable relational information. This is especially true when used in combination with animations or graphical overlays.

Proper presentation software will allow you to update your dataset for your map. The changes should immediately update the output of your map without having to manually manipulate the image.

Visme automatically generates these scalable maps and makes the process of customizing your map easy. With just a few clicks, you can generate and customize maps with your own datasets.

8. Photographs

Photographs are still images captured on a film or digital medium and are a powerful visual aid. When used correctly, photographs can add color and shape to the speech in your presentation.

The saying "a picture is worth a thousand words" is a true statement. A picture is priceless when it’s able to capture and accentuate a point relevant to your presentation.

Photographs are unique presentations aids that give you the power to make a window for your audience to look through. This allows your audience to see and experience particular aspects of your presentation.

While the color red can be described with many words, there’s an experiential gap. Once seen, you can experience the color red.

When a presentation is given, words can help describe an idea, but not experience the idea. Presentation images give you the possibility to close that visual experiential gap.

Even in a world that sells pocket-sized HD 4k 60fps video cameras, the photograph is still the visual aid of choice for most people.

While videos are powerful in their own right, photos give you the power to capture and highlight one particular moment. 

Photos can be less distracting than videos. Videos may have background noises or other distractions. Photographs let you capture and present one image without any distractions.

When presenting, it’s important for your main speaking points to be aided, not hindered, by the presentation aid. 

While planning out your presentation, consider using photographs more frequently than video. This will help your audience experience your presentations without distractions.

Images are also much cheaper and easier to professionally edit than their video counterparts. Capturing and editing a high-quality video may take hours, days or even months. A professional-looking photo can be captured with ease and edited in a matter of minutes. 

Or, you can take advantage of a free stock photo library like you get with Visme. This way, you can ensure your presentation photos are copyright protected and free to use.

9. Volunteers

Volunteers are people selected from the general population to participate in a demonstration. 

Using volunteers in demonstrations is one of the most effective presentation aids available. Using this tactic efficiently comes with all the advantages of a classic demonstration, and so much more.

Human interaction is hardwired into us. We tend to remember faces, body shapes, expressions and emotions. A demonstration with volunteers lets you instantly change the dynamic of the speech.

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Demonstrations with volunteers encourage audience interaction with your subject matter. 

When the audience sees a volunteer interact with your presentation, the barrier to entry is lowered — plus, it gives your audience the chance to become a volunteer that’s doing the interaction themselves.

This makes your subject more approachable and your call to action more likely to succeed.

Be sure your interactions with the volunteer are somewhere between professional and semi-professional. Most people are already afraid to be on stage. An unprofessional or condescending demeanor will only make things even more uncomfortable.

Ensure that your volunteer’s role has a strong connection to your main point. Like all good demonstrations, make sure it is contributing to your presentation. If a particular portion of the presentation is not related to the main point, your audience's mind may begin to wander. 

At the end of the demonstration, be sure to thank and dismiss your volunteers when they are done contributing. There is nothing more distracting for the audience than having an extra person nervously lurking around on stage. 

If done correctly, your audience will remember the demonstration done with volunteers and recall the driving points of your presentation. The volunteer will likely also remember the event for a longer period of time and may even share parts of your presentation with others.

Try Presentation Aids in Your Next Presentation

Creating and utilizing presentation aids can help your presentation go from acceptable to phenomenal. With proper physical and mental preparation, your presentation is sure to impress.

The best way to mentally prepare yourself for your presentation is to be physically prepared. 

Visme makes presentation preparation easy and takes all the guesswork out of the design process. Visme has thousands of high-quality templates for you to customize and choose from. We are certain that with the right tools, you can make an awe-inspiring presentation.

Create a free account and see why Visme is one of the best and easiest ways to create a stunning and engaging presentation.

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About the Author

Caleb is a freelance writer, frontend web developer and photographer who is passionate about all things tech.

Effective Gadgets for Giving Presentations

Presenting an idea you truly believe in can be nerve-wracking when the stakes are high, and that’s made even worse when you start having technical issues. That’s why Targus makes presentation tools for students, professionals, and other public speakers that they can rely on. Here’s our list of must-have gadgets for presentations to support your next event.

Wireless Mouse

A reliable wireless mouse is an invaluable tool for presentations. Depending on the layout of the conference room and how familiar you are with it, it might not always be feasible to have your laptop or wired mouse at arm’s length. Walking over and fiddling around with a mouse to prompt the next slide ruins your rhythm.

Wireless mice solve this problem with handy dongles that let you keep it close by for when you need it. These gadgets for presentations can be kept on your podium (or, if you’re just clicking, in your hand) for easy use that doesn’t interrupt your flow. If you’re one of many presenters, a mouse with DefenseGuard® antimicrobial protection helps limit the germs passed between you and others!

Tablet Case

Depending on where you’re working (such as a startup environment), laptops might even be passé. Students, too, find tablets to be a convenient tool for presentations. High-end tablets even pack as much power as your average laptop, and they’re pretty easy to use in high stakes presentation environments, not to mention how sleek they look in motion.

For people relying on tablets as their presentation gadgets, a reliable tablet case is indispensable. The rugged tablet case collection , for example, consists of tablet cases that can take a beating and your handy stylus, all at once.

Wireless Presenter

Wireless presenters are a workplace essential for any busy conference room. Maintaining your audience’s attention can be a challenge in a busy room with phone’s buzzing and chatter in the back. These handy gadgets help keep your listeners’ attention on your body language and speech rather than the awkward pauses you’d normally get when reaching over to click a mouse.

If you’re looking for one of these gadgets for a presentation, you’ll want to get a Targus wireless presenter , they’ve got useful features like:

• 128-bit AES encryption to ward off digital threats and tampering.
• Seamless connectivity options for both Bluetooth 4.2 and 2.4GHz wireless.
• A built-in laser pointer, so you can bring your audience’s attention to what counts.
• A range of useful buttons for any task you might need while presenting.

Laptop Backpack

With files from work, adapters, and chargers for your presentation gadgets, finding a sturdy backpack that can accommodate everything you need while still looking fashionable can be a challenge.

Targus makes laptop backpacks that rise to the challenge and turn heads at the same time. Customers can look forward to options with:

• High density, water repellent material.
• Comfortable, adjustable shoulder straps for long-term wear.
• Ample interior space for your laptop and accessories.
• A modern design that looks right at home both at the office and at a restaurant.
• Large compartments perfect for presentation tools for students.

Docking Stations

Docking stations are an accessory that brings unparalleled connectivity to your presentation gadgets, interfacing between them with ease. Shifting rooms, rearranging wiring, and moving devices around for a presentation can be a massive hassle and also opens the door for potential technical difficulties while you’re presenting.

A docking station solves this problem by allowing you to connect all your devices to one hub that enables seamless connectivity and transitioning from one device to the next. Key features of docking stations include:

• Support for multiple displays lets you set up intricate and detailed presentations and switch between multiple screens flawlessly. The best part? They support four monitors, all HD.
• Wide port selection, including older ones like VGA as well as HDMI and USB-C, with support for speakers and other gadgets you might need for your presentation.
• Extensive support and driver resources .
• Supports both workplace and residential needs. Students looking for a hub to charge their presentation tools can use a docking station to save time.

Efficiency with Targus

Nailing a presentation becomes much easier when you’re equipped with the right tools. Explore Targus’ selection of versatile products and find what you need to elevate your next pitch or project with service that just can’t be beaten.

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Starting September 12, 2024, Zapier customers will no longer be able to access Zapier services from a sanctioned country. We understand this may be inconvenient and appreciate your understanding as we navigate these regulatory requirements.

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Blog Beginner Guides How To Make a Good Presentation [A Complete Guide]

How To Make a Good Presentation [A Complete Guide]

Written by: Krystle Wong Jul 20, 2023

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

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What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

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