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How to write a cover letter to a previous employer.
Cover letters allow prospective employees an opportunity to introduce their resume and basic qualifications for a job. Creating a solid cover letter will allow you to highlight your expertise as well as remind your previous employer of your previous affiliation and knowledge of the company. With a little attention to detail, you can encourage your previous employer to take a careful look at the skills and experience you can bring to the position.
Write a Glowing Cover Letter
Create a heading for the cover letter consisting of your name, address, phone number and email address. Drop down four lines, then type the date on the left side. Leave two more lines and enter your employer's name, company and address.
Begin your letter with "Dear Mr. Jones," using the employer's real name. As you move into the body of the letter, keep in mind that according to Wendy Enelow of the University of New Mexico, it is best to keep cover letters to one page.
Express your desire to apply for this particular position in the first paragraph. This is a short introductory paragraph of only two or three sentences. In this paragraph, make reference to the fact that you were employed by this company previously and that it would be a privilege to work for them again.
Highlight your skills and expertise in the next paragraph or two. Trinity College Career Services Department states that the purpose of a cover letter is to grab the employer's attention. Listing your skills and accomplishments in the form of a bullet list often catches the employer's eye immediately.
Mention the skills that best align with those detailed in the job description. State that since you have worked for the company before, you are familiar with the organization's structure and procedures.
State in your last paragraph that you would appreciate the opportunity to once again serve the company. Ask for the privilege of meeting for an interview. By asking for an interview, you are in essence asking the employer to take action by contacting you. Lastly, thank the employer for her time and consideration of your resume.
Close the letter with "Cordially," "Sincerely" or a similar closing word or phrase. Drop down four lines and type your full name. This will allow room to insert your handwritten signature.
By paying attention to detail and displaying enthusiasm for the job, your cover letter will give your previous employer insight into your current skills and past experience.
Update your resume before writing the cover letter to include your current skills, courses completed and other job qualifications.
Type your cover letter on the same resume quality paper that you use to print your actual resume. White or cream colored paper is usually preferred.
Related Articles
Difference between a resume and an application letter →.
How to Write a Cover Letter to a Company That Does Not Have a Job Opening →
How to Follow Up an Inquiry Letter →
How to ask your boss for a transfer →.
How to Write Application Letters →
How to write a cover letter for a city position →.
- Wendy Enelow of the University of New Mexico
Brenda Hagood has been a writer and speech therapist since 1982, and a nonprofit director. She wrote manuals for Total Learning Curriculum and enjoys health, education and family life research. Hagood holds a bachelor's degree in communicative disorders from California State University, Fullerton, and a master's degree in speech pathology from Loma Linda University.
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How to write a great cover letter in 2024: tips and structure
A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.
Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.
Here’s everything you need to know about how to write a cover letter — and a great one, at that.
What is a cover letter and why does it matter?
A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.
An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.
Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .
What 3 things should you include in a cover letter?
A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:
1. Personalization
Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.
2. Highlight relevant achievements and skills
Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.
3. Show enthusiasm and fit
Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.
What do hiring managers look for in a cover letter?
Employers look for several key elements in a cover letter. These include:
Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.
Clear and concise writing
A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.
Demonstrated knowledge of the company
Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.
Achievements and accomplishments
Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.
Enthusiasm and motivation
Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.
Professionalism
A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.
How do you structure a cover letter?
A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:
Contact information
Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.
Employer's contact information
Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.
Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.
Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.
How to write a good cover letter (with examples)
The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.
Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.
1. Add a header and contact information
While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:
- Pronouns (optional)
- Location (optional)
- Email address
- Phone number (optional)
- Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)
You can pull this information directly from your CV. Put it together, and it will look something like this:
Christopher Pike
San Francisco, California
Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:
Warm regards,
Catherine Janeway
Bloomington, Indiana
(555) 999 - 2222
2. Include a personal greeting
Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”
Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.
Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.
Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.
3. Draw them in with an opening story
The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.
There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.
Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.
Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:
“Dear Mr. John Doe,
Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.
My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”
4. Emphasize why you’re best for the job
Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.
Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.
Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:
- They want someone who can write social media posts and blog content on tight deadlines
- They value collaboration and input from every team member
- They need a planner who can come up with strong PR strategies
Highlight how you fulfill these requirements:
“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.
Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”
5. End with a strong closing paragraph and sign off gracefully
Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.
You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.
When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”
Here’s a strong closing statement for you to consider:
“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.
Tips to write a great cover letter that compliments your resume
When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:
- Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
- Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
- Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
- Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
- Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
- Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
- Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
- Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
- Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
- Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
- Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
- Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
- Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
- Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
- Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.
Common cover letter writing FAQs
How long should a cover letter be.
A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.
Should I include personal information in a cover letter?
While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.
Can I use the same cover letter for multiple job applications?
While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.
Do I need to address my cover letter to a specific person?
Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."
Should I include references in my cover letter?
It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.
It’s time to start writing your stand-out cover letter
The hardest part of writing is getting started.
Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.
There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.
Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.
If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.
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Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.
Elizabeth Perry, ACC
Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.
3 cover letter examples to help you catch a hiring manager’s attention
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The 46 Best Cover Letter Examples: What They Got Right
Published: May 22, 2024
I’ve sent plenty of cover letters throughout my career, so I know it isn’t usually fun to write one. Fortunately, the cover letter examples I painstakingly gathered below show that it’s possible to have a little fun with your job search — and maybe even make yourself a better candidate in the process.
I was shocked upon learning 45% of job seekers don’t include a cover letter when applying for a job. I definitely don’t recommend following the crowd on this matter because your cover letter is a chance to tell the stories your resume only outlines.
![→ Click here to access 5 free cover letter templates [Free Download]](https://no-cache.hubspot.com/cta/default/53/3f347702-d7e9-4e59-9fe4-be4cd7bad191.png "cover letter for existing employer")
It’s an opportunity for you to highlight your creativity at the earliest stage of the recruitment process.
Are you ready to showcase your unique skills and experience? Or are you looking for more tips and cover letter inspiration?
Keep reading for 40+ cover letter examples, then check out tips for cover letter formatting and what makes a cover letter great.
.png "cover letter for existing employer")
5 Free Cover Letter Templates
Five fill-in-the-blank cover letter templates to help you impress recruiters.
- Standard Cover Letter Template
- Entry-Level Cover Letter Template
- Data-Driven Cover Letter Template
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Table of Contents
Customizable Cover Letter Examples
Best cover letter examples, short cover letter examples, creative cover letter examples, job cover letter examples, career cover letter examples, what’s on a cover letter, what makes a great cover letter.
In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot’s cover letter template kit .
1. Standard Cover Letter Example
Work Experience
This is the heart of your cover letter. It outlines your relevant experience and why you’d be a great fit for the role. You can highlight special skills, experiences, professional achievements, or education to help make your case.
- How to Write About Your Professional Background
- Professional Bio Examples
- LinkedIn Bio Examples
In this paragraph, add a call-to-action by expressing interest in an interview. Offer your contact information and sign off.
- Email Closing Line Examples
- Tips for Writing Conclusions
What does a cover letter look like?
Besides showing off your skills and qualifications, cover letters give you the opportunity to present a clear, concise, and compelling writing sample. It shows off your personality and your ability to convey ideas.
That’s a lot of information to include on a single page, so it can help to have a clear structure to start with.
Check out our fillable cover letter templates to see how you should organize the content of your cover letter.
In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."
Unhelpful Cover Letter Introduction:
"To Whom it May Concern,
I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."
Relevant Professional Experience
It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.
Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.
So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.
To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.
Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.
Helpful Cover Letter Experience:
“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”
Unhelpful Cover Letter Experience:
“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”
Useful Examples
To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.
Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.
Helpful Cover Letter Example:
“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”
Unhelpful Cover Letter Example:
“I have a great track record of leadership and achieving fantastic results.”
Research and Company Knowledge
Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.
So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.
Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.
Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.
Helpful Cover Letter Research:
“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”
Unhelpful Cover Letter Research:
“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”
Clear Writing
Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.
To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.
You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.
- Guide to Becoming a Better Writer
- Tips for Simplifying Your Writing
Helpful Cover Letter Writing:
"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.
Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."
Unhelpful Cover Letter Writing:
"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.
Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."
Genuine Interest and Enthusiasm
Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.
Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.
Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:
- Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
- Choose your words carefully .
- Write in active voice.
Helpful Cover Letter Tone:
“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”
Unhelpful Cover Letter Tone:
“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”
Memorable Conclusion
End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.
Then, thank your reader for their time and consideration and include your contact information for easy follow-up.
To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.
Helpful Cover Letter Conclusion:
"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.
Together, let's make a lasting impact on our planet.
[Your Name]"
Unhelpful Cover Letter Conclusion:
"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.
I’d like to add another stage to the job search: experimentation.
In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.
But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.
I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.
So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.
Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.
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Cover Letters
Crafting a great cover letter can set your application apart and help you get your foot in the door. But where to start? We've got tips, templates, and examples to get you going—from great opening lines to real samples that actually worked.
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Cover Letters for a Promotion or Internal Position
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What to Include in Your Cover Letter
- Sample Cover Letter for Promotion
- Email Job Promotion Letter
Applying for a Transfer
More about getting promoted.
When you're being considered for an internal position or a promotion, you may need to write a cover letter to officially apply for the new position within your company.
What should you write in a cover letter for a job at a company where you already work? What's the best way to frame your credentials to secure a promotion?
Here's everything you need to know about crafting the perfect cover letter for an internal role, along with sample letters and writing tips.
A job promotion cover letter should clearly explain your interest in the job and delineate how you are qualified for the position . The letter should also recap your experience and knowledge of your employer’s current mission and needs, as well as the progressive growth you have enjoyed within the company.
Don't presume the hiring manager or department manager reviewing your qualifications will know your background just because you work for the company.
Sharing the specific details of your history with the organization will help ensure your resume gets a closer look and that your qualifications get noticed.
This is especially true when applying for a position at a large company. Also, be prepared to discuss these qualifications during job interviews .
See below for a general cover letter for a job promotion, as well as an email cover letter written for a retail position.
Sample Cover Letter for a Promotion or Internal Position
This is a cover letter example for an internal position. Download the internal position cover letter template (compatible with Google Docs and Word Online), or see below for more examples.
Lewis Applicant 123 Main Street Anytown, CA 12345 555-555-5555 lewis.applicant@email.com
June 4, 2024
Julia Lee Director, Communications ACME Retail 123 Business Rd. Business City, NY 54321
Dear Ms. Lee,
I would like to formally apply for the Assistant Communications Manager position in the Corporate Communications Department. As you are aware, I have had extensive experience with Acme Retail starting when I participated in your summer editorial intern program while I was still in college.
Since then I have been advanced through progressively more responsible positions in both the Human Resources and Marketing Departments. During my tenure, I have developed exceptional writing and editing skills and have designed and implemented highly successful communication strategies at the departmental level.
I have also demonstrated my ability to work with leaders across business units and multiple lines of business, consistently earning exemplary scores on my annual performance evaluations by my supervisors.
In addition, I have been responsible for benefits communications and employee relations, as well as liaising with the company's clients and vendors to ensure all projects are completed by established milestones.
These are just a few examples of my accomplishments and contributions to our company. I hope you will find that this brief view, in combination with the attached resume, describes a dedicated employee of Acme Retail with the experience and skills to meet or exceed the requirements of the position of Assistant Communications Manager.
I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. Please let me know if there is any other information I can provide that will support my candidacy for this promotion.
Best regards,
Signature (hard copy letter)
Lewis Applicant
Email Job Promotion Cover Letter
Here's an example of a letter or email message used to apply for a job promotion to a management position at a retail store:
Subject: Application for Manager - Shoe Department
Dear Janice,
It was with great interest that I read that Human Resources is seeking applications for a new Manager in the Shoe Department. Please accept my resume for review and consideration for this role.
I have been with Casey's for a total of four years, two in my current position of Assistant Manager in the Children's Department, and two as a Sales Associate in the Junior Department. Before coming to Casy's, I worked for Mears as a Sales Associate in the Shoe Department as well as in the Men's Department.
With my experience in varied departments, I feel I would be an asset as a Manager here at Casy's. In my capacity as an Assistant Manager, I successfully took on many of the managerial duties in the Children's Department last year when Suzy Smith was out on maternity leave, and I would welcome the opportunity to bring that same stability, energy, and dedication to the Shoe Department within the vacancy created by Amy Jenner's sudden departure.
I appreciate your consideration for this position. It has been a real pleasure to come to work every day since you hired me, and I thus look forward to continuing to grow in my career at Casy's.
Caroline Xao Assistant Manager, Shoes caroline.xo@caseys.com 555-555-1212
If you're seeking a transfer instead of a promotion, here's a transfer request letter example , a letter to use when you're relocating , and tips for requesting a transfer to a new job with your current employer.
When you're working on getting a promotion, it may take some effort to get noticed by management. There are ways you can enhance your promotability and lay a strong groundwork for a successful move up the career ladder.
Take the time to ensure you're in a perfect position to make the best impression at work and to get that promotion you're seeking .
Key Takeaways
Provide details. Remind your employer of your history with their company, contributions to their success, and dedication to their corporate mission and goals.
Be grateful. Express your appreciation for the opportunities the employer has given you to grow within your current job with them. This will also serve as a reminder to them that you have taken good advantage of the training and increased responsibilities they have offered you.
Enhance your promotability. From the moment you accept an entry-level position with an employer you respect, look for opportunities to gain the skills that will position you to assume promotions to roles of greater responsibility in the future.
How to Write a Cover Letter When You're Currently Working
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How to Apply for a Supervisory Position at My Work Place
What should you say when asked about previous employers, what are the duties of a call center human resources manager.
- How to Ask for Time Off for Job Interviews
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While it’s smart to keep your current job until you find a replacement, this situation does put you in a position of job hunting while you’re currently employed. To be professional, as well as fair to your current employer, work on your resume, cover letter and phone interviews on your own time, not while you’re logging hours at work.
Set Aside Research Time
Schedule time into your day for job search activities. Before work, after work, lunch hours and weekends are all good times to focus on putting together things like your cover letter. Consider drafting a generic version of your cover letter that you can customize when you find specific employers you want to send it to.
Resist the urge to surf job web sites or use company equipment to email or print documents like resumes or cover letters. If you get caught, at best you’ll be seen as unprofessional; at worst, you could lose your job.
Be Upfront With Employers
Don’t shy away from the fact that you’re currently employed while searching for better opportunities. Your cover letter can highlight your current role and responsibilities, and you can use it to explain why you’re in the market for a new position.
I am currently a department manager at Wave Water Company. While I have learned a significant amount in this job, particularly as it pertains to providing high-quality customer service, I’m ready for a new challenge. Unfortunately, there’s little room for advancement with my current employer, and I feel I have a great deal to contribute to a larger organization that offers room for growth.
Outline Your Availability
In crafting your cover letter, tell your potential employers when you are available for a phone conversation or an in-person job interview. Simply saying, "_call me anytime "_ indicates you don’t have much loyalty to your current company and are indifferent to conducting personal business on work time.
In an effort to be fair to my current employer, I am available for phone interviews most days from noon- to 1:00 p.m. or any time after 5 p.m. I’m also happy to meet before business hours or on weekends, if necessary.
If the cover letter results in an interview and job offer, let the new employer know you’ll need to give two weeks notice to wrap up projects and transition your old role to someone else.
Always use caution when talking to potential new employers about your current role. Even if you’re unhappy, unfulfilled or frustrated, don’t badmouth your boss, company or colleagues. To do so will paint you in a poor light with would-be employers. Also avoid talking about your job search via social media or with friends – it could get back to your current boss.
- CIO: 10 Tips for Job Hunting While You’re Still Employed
- The Ladders: 6 Tips for Job Hunting While You’re Still Employed
- Stay clear of blind ads during a confidential job search if you're worried about sending your qualifications to an unknown advertiser.
- Refrain from using your work time and your employer's resources to conduct your job search.
- Never use your work email address for receiving personal correspondence, especially correspondence about your job search.
Lisa McQuerrey has been an award-winning writer and author for more than 25 years. She specializes in business, finance, workplace/career and education. Publications she’s written for include Southwest Exchange and InBusiness Las Vegas.
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Go to our varied collection of beautifully designed cover letter templates and pick one that suits you! We have created templates and samples that align with jobs, industries and professional image goals. All you need to do is consider which one strikes your fancy and is appropriate for your potential employer.
Add your contact information, as well as any needed (and appropriate) personal data the employer requires. Our well-designed templates make sure your info won’t get overlooked and your documents don’t get lost due to boring visuals. After all, your cover letter is your ambassador.
Save tons of time, condensing the long journey of a convincing professional appeal to several minutes and keystrokes. You can use our free guiding samples that show mock-up cover letters, written by hiring professionals based on years of experience. With all the technical and guiding support - this won’t take long!
Tailor the design, structure and formatting of your cover letter in a couple of clicks. The template and other aspects of your document can be adjusted as you see fit. And what’s more, you can experiment as long as you want - our online and offline sync features mean you won’t lose any of your changes even if you lose your internet connection.
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Resume tips.
Before applying, be sure to update your resume to best reflect your experience and qualifications related to the job you are applying for.
- Include experience – include your work history and lived experience that is relevant to the position. Highlight roles and responsibilities that are related to the qualifications on the job announcement.
- Include relevant skills – provide a clear overview of your skills and how they fit the job.
- Include training/education – describe any coursework that matches the job requirements.
- Include any personal details in your resume that do not relate to the job. Examples include gender, ethnicity, photos, or political party.
Letter of Qualifications (cover letter)
A letter of qualifications is a document which highlights specific examples of your experience and/or training as they relate to each of the required and preferred qualifications listed in the position description.
Example: The job that you are applying for includes experience in planning and teaching educational programs and ability to work cooperatively with other agencies and community-based organizations. In your letter of qualifications, you would list these details:
- My experience in planning and teaching educational programs is….
- Examples of work I have performed that include planning and teaching educational programs are….
- My experience working cooperatively with community-based organizations is….
- Examples of work I have performed in cooperation with community-based organizations include….
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Are Hiring Managers Still Reading Cover Letters in 2024?
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If you’re looking for work, you may find yourself asking are hiring managers still reading cover letters in 2024? The answer is yes, and they remain an important part of every job application.
It’s the modern age, and job applications are much different than they used to be – they can be made by AI, processed by automatic applicant tracking systems , and even shortlisted by software. So many job seekers are asking:
“Are hiring managers still reading cover letters?”
Applicants may doubt that a human ever sees their resume, so why include a cover letter? The truth is, hiring managers do read cover letters, and they’re an important part of the hiring process that could land them a great job.
In this guide, you’ll learn why cover letters are still necessary, their top benefits, and how to make a cover letter that strengthens your application and gets noticed.
Do employers still read cover letters?
It takes time to craft the perfect resume and then tailor it for each individual role – and we do recommend personalizing each one – so do you need to write a cover letter, too? Are hiring managers still reading cover letters?
The short answer is yes . Most hiring managers still read and appreciate cover letters. These documents give recruiters much-needed context and extra information for them to make a decision on, as well as give them a holistic view of who you are and what you’ll bring to their team.
Hiring is a difficult job when you receive thousands of applications, and keen recruiters know they need a lot of data to make an informed decision.
When do cover letters really matter?
It’s true that cover letters aren’t always a necessity. Some jobs even specify the contents of your application and explicitly ask for just a resume – some skills-based companies may not even ask for a resume.
However, there are a few scenarios where writing a cover letter is essential:
- The job description requires one
- The job description says cover letters are optional but recommended
- You’re applying to a specific person, not through a standard application system
- You were referred to the position, and want to mention your connection specifically
- You have an important detail you want to mention that doesn’t comfortably fit in a resume
Why cover letters are still necessary: 5 benefits
A cover letter is an opportunity to expand on your professional achievements, showcase your personality, and make your application stand out. Let’s check out the top benefits of writing a cover letter:
- They’re the perfect tiebreaker : When do cover letters really matter? When it’s a choice between two great candidates. The vast majority of hiring managers still say that cover letters are influential when deciding which candidate to interview.
- Cover letters show you’re serious : Employers still read cover letters because they stand out in a sea of candidates – they show you’re serious about a position and you aren’t copy / pasting your application.
- They give you space to talk : There’s only so much space on a resume, and a cover letter gives you room to explain career gaps, detail work achievements, and get specific.
- Cover letters make a big impact in small organizations : Recruiters at small businesses and startups hire in small numbers and still read each application, so they appreciate extra detail and care in an application.
- They showcase personality and cultural alignment : Writing a detailed cover letter and creating a compelling career story help an employer understand who you are and your motivations. This tells them whether you have the right attitude and behavior and if you would align with the company’s cultural values.
How to avoid cover letter mistakes and build a great one
Cover letters are still necessary for a strong application, but you can’t just rush in. Follow our tips and build an attractive cover letter that catches the hiring manager’s eye.
Tailor your cover letter specifically
Writing a relevant cover letter is vital. This document is your chance to stand out, show understanding, and catch the employer’s attention, so leverage this opportunity and customize your cover letter.
A targeted cover letter is specifically designed for the job you’re applying for. Research the company, discover their company culture and the issues they’re going through, and read the job description to understand the required skills and capabilities. This enriches your cover letter with relevant information and makes you unique among candidates.
Choose a great template
Cover letters need to be tidy, professional, and easy to read, and unless you’re an expert, it can be tough to structure one properly. Learning how to make a cover letter is a skill in itself.
Job seekers don’t have time to put the required effort in, so find a reliable platform to help you create a cover letter . Resume and cover letter software lets you input your information, choose the template that suits you best, and download it in minutes. It’s also simple to swap templates for different applications without losing progress.
Tell them why you’re interested
Employers need to see your motivation and relevance immediately – we recommend making a strong opening sentence to grab their attention before they put the letter down.
Two of the biggest cover letter mistakes are sounding dull and simply repeating your resume. Build a relevant cover letter that shows your motivation, displays your related skills and competencies, and explains why you’re the best candidate for the role.
Emphasize your value
Employers want candidates to display extensive experience , keen teamwork skills, and deep examples of problem-solving.
However, putting all of this on your resume will be overwhelming, especially since resumes have increased in size by 67% due to a competitive market where applicants are determined to prove their qualifications.
You need to emphasize your value while keeping your resume to one page , and a cover letter can help you. Detail a few powerful achievements and use measurable metrics to show your impact on a company.
Get feedback and make edits
Employers still read cover letters thoroughly, so make sure yours is spell-checked, relevant, and well-formatted.
It’s great to have another pair of eyes look it over. Ask a friend or colleague to check for cover letter errors, including typos, misspellings, and odd formatting.
We also encourage you to leverage spell-checkers and grammar programs, but another human helps you check for nuances machines can’t detect.
Cover letters are still necessary in 2024
So, are hiring managers still reading cover letters? The answer is yes, employers still read cover letters – these simple documents can be a massive benefit to your application.
Enhance your job application and get quality callbacks by learning how to create a relevant cover letter, avoid top cover letter errors, and use high-quality platforms to handle templates and formatting.
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COMMENTS
Verify Previous Employment. Call the human resources department for the name of the senior recruiter, HR manager or the hiring manager for the job for which you're applying. Also, confirm that you have rehire eligibility. Verify your dates of employment. You don't necessarily need to include the precise dates in your cover letter; however, you ...
Cover letter for promotion example. Dear Ms. Silverton, Delighted at the prospect of growing my career with Company ABC, I'm writing to apply for the open Administrative Assistant position. The opportunity to join your team two years ago as a Receptionist gave me the chance to work with a highly talented team in an exciting industry.
Create a heading for the cover letter consisting of your name, address, phone number and email address. Drop down four lines, then type the date on the left side. Leave two more lines and enter your employer's name, company and address. Begin your letter with "Dear Mr. Jones," using the employer's real name.
Cover letter for promotion example. Although similar to a general cover letter for an internal position, a promotion cover letter differs in two key ways. First, a cover letter for a promotion specifically emphasizes your higher-level experience.For instance, if you're looking to land a managerial role, provide examples of management experience you've acquired as an employee.
Follow these steps to write an effective cover letter to an employer: 1. Review the job description. Reference the job description and review the duties and tasks sections to see what qualifications you have that best align with this position. Then, make a two-column list. On one side, write the job duty from the job description, and in the ...
1. Personalization. Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role. 2.
A cover letter should include the following parts: Header. Salutation. Introduction. Body paragraph. Closing paragraph. Letter ending and signature. The following cover letter samples and examples will show you how to write a cover letter for many employment circumstances. Browse cover letters by job title for inspiration.
To write an internal position cover letter, follow these steps: 1. Explain the purpose of your cover letter. After you've addressed the recipient of your cover letter, state the position or promotion that you're applying for within the first line or two. You don't need to introduce yourself by name unless the recipient doesn't know you.
Step 2: Add your contact info. At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you'd like. Some contact info you might include (and the order to include it in): Your name. Your pronouns (optional) Your location (optional) Your email address.
Respectfully, Kind regards, Best regards, Yours truly, Then, make two spaces below the salutation, and type your full name. For some professional (but optional) flair, sign your cover letter either with a scan of your signature or by using software like DocuSign. 8. Check your cover letter's content and formatting.
Since you are reapplying for the job and still employed there, it is appropriate to give your work email address and office extension as a means to contact you. Finish your closing paragraph with a professional salutation, such as "Kind regards," or "Very truly," and sign your full name. A reapplication letter is an excellent way to remind the ...
6. The Cover Letter with H.E.A.R.T. HubSpot has a lot of H.E.A.R.T. — Humble, Empathetic, Adaptable, Remarkable, Transparent. Our Culture Code is the foundation of the company's culture, the driving force behind our mission to help millions grow better, and serves as the scaffolding for our hiring practices.
Use an AI cover letter generator to make a targeted cover letter in minutes. Find an example of an application letter for a job in your field for inspiration; we have more than 200 cover letter samples to choose from. Add your contact information to the header. Write the date. Add the recipient's address.
Cover Letters. Crafting a great cover letter can set your application apart and help you get your foot in the door. But where to start? We've got tips, templates, and examples to get you going—from great opening lines to real samples that actually worked.
Employer name. Company Name. Street address. City, State. Salutation. Dear [Hiring Manager's Name], Opening Paragraph (Introduction) Your cover letter opening should contain a self-introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.
What to Include in Your Cover Letter . A job promotion cover letter should clearly explain your interest in the job and delineate how you are qualified for the position. The letter should also recap your experience and knowledge of your employer's current mission and needs, as well as the progressive growth you have enjoyed within the company.
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
Business Cover Letter Template. Here's how to write a business cover letter for a job application: 1. Use the proper business cover letter format. Set one-inch margins on all sides. Choose single or 1.15 line spacing. Use an elegant font in 11pt to 12pt size. Read more: The Only Proper Cover Letter Format. 2.
Best Action Verbs for an Employee Cover Letter. The professional employee cover letter sample above shows how certain action words can act persuasively and have an impact on your reader, and you can use these words in your own cover letter such as managed, resolved, developed, responded, served, built, explained, and organized. Cover Letter Text.
In crafting your cover letter, tell your potential employers when you are available for a phone conversation or an in-person job interview. Simply saying, "_call me anytime "_ indicates you don't have much loyalty to your current company and are indifferent to conducting personal business on work time. In an effort to be fair to my current ...
1. Begin by introducing yourself. To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2.
Finally, you don't have to build anything from scratch. That's always the most difficult part. And now it's the part you can just skip. Our free cover letter templates are ready to use and fill in with minimal effort. The attention-grabbing beautiful designs and organized structure have been tested and vetted.
June 17, 2024 Circular Letter: 200-030-24 Topic: Announcements. To: Public Employers with an Existing Section 218 Agreement. Purpose. The purpose of this Circular Letter is to inform you of the implementation of administrative fees effective July 1, 2024, to cover the cost associated with administering the State Social Security Administrator (SSSA) program.
Letter of Qualifications (cover letter) A letter of qualifications is a document which highlights specific examples of your experience and/or training as they relate to each of the required and preferred qualifications listed in the position description. ... An EEO/AA employer, University of Wisconsin-Madison Division of Extension provides ...
The cover letter reads:Anne Galindo(123) [email protected] 23, 20XXDear Hiring Manager,I am excited to be applying for the web developer position at [Company Name]. I've been programming websites and using CSS to create user-friendly experiences since I was in middle school, so it's always been a passion of mine.
The answer is yes, employers still read cover letters - these simple documents can be a massive benefit to your application. Enhance your job application and get quality callbacks by learning how to create a relevant cover letter, avoid top cover letter errors, and use high-quality platforms to handle templates and formatting.
Cover letters also allow you to get personal, in a professional way. In your resume, where space is tight, aspects of your skills and experience are very sterile, showing facts and data.
Include a header. In the top left corner of your letter, write your full name, address and contact information, followed by the date, company name, address and hiring manager name and title, if you know it. Write a greeting. Use a formal salutation such as "Dear" followed by the title and last name of the manager most likely to be hiring for ...
Mechanic cover letter example To help you learn more about cover letters, here is a sample cover letter for a mechanic: Marcus Ong Beng Chin Singapore (65) 9555 5555 [email protected] 4 March 2024 Mr. Robert Chan Wavewood Motors Dear Mr. Chan, I'm keen to put forward my application for the mechanic role advertised on your platform. With over six years of experience in auto mechanics and a ...
The Biden administration on Tuesday announced an executive action allowing certain undocumented spouses and children of US citizens to apply for lawful permanent residency without leaving the ...