Defining Default Account Assignments
After completing this lesson, you will be able to:
- Introduce posting controls
- Describe the account assignment settings
- Create a default account assignment
- Analyze the impact of the assignment during journal entry
Posting Controls
Meet Chris, an experienced management accounting employee at Bike Company SE. He's skilled at using SAP S/4HANA, having extensive knowledge of his department's processes and a comprehensive understanding of the company's operations. Apart from maintaining crucial applications that streamline work for others, Chris also acts as an administrator and business process configuration expert. He is the contact person for establishing and managing Overhead Cost Accounting processes within the company.
Chris loves discovering and utilizing new features and helping other users. Recently, Sarah, a colleague from the financial accounting department, sought his expertise for support and assistance. This is what they talked about:
Let’s now take a closer look at the tools that help streamline accounting data.
You'll learn how to define default values for cost assignment. In the next lessons, you will also delve into more sophisticated features like validation and substitution rules that can identify inconsistencies in account assignment objects and ensure precise postings.
We'll start with an in-depth exploration of the default account assignment.
Default Account Assignment
Application area.
The default account assignment is a tool that automatically proposes specific cost assignment objects, such as cost centers or profit centers during journal entry. You can determine which management accounting object is defaulted for each line item based on the combination of primary cost and revenue G/L account and company code.
As an example, consider recurring utility expenses, which should be charged to the Utilities cost center. For this purpose, a default account assignment can be established as shown in the figure below.
First, the cost element for Utilities for the relevant Company Code is connected to the respective cost center in the default account assignment configuration.
Now whenever you enter a utility expense in Financial Accounting, the system automatically proposes the Utilities cost center. You still have the option to manually overwrite the cost center if necessary.
This leads to a more efficient accounting workflow, as the account assignment object is entered automatically during the posting process, minimizing the need for manual input.
Default account assignments are especially useful when line items are automatically posted, such as when posting exchange rate differences and discounts in Financial Accounting, or price differences in Material Management.
In addition to cost centers, you can also indicate profit centers or profitability segments for allocating costs and revenues to.
In summary, the default account assignment establishes a default value for the controlling objects when posting costs or revenues, ensuring that these are automatically charged to the right entities.
Configuration
To configure a default account assignment, you perform the following steps:
- For each cost assignment, enter the company code and the cost element that should be included in the account assignment.
- Enter the corresponding account assignment object (cost center or profit center). If you want the system to determine a profitability segment instead, you can use the PrfSeg checkbox. This is used when transferring data, such as price differences, to Margin Analysis.
- You have the option to specify detailed account assignments, which can be differentiated by valuation area or profit center. To do this, enter the following values in the "Acct assignmt detail" column: 1 for valuation area or 3 for profit center. Then select the corresponding entry in the Dialog structure on the left and enter the relevant cost assignment.
Define a Default Account Assignment
Overall benefits.
The default account assignment feature suggests default values for specific accounts, improving the accuracy of financial data and streamlining the process through automatic assignment. This reduces the likelihood of errors in manual data entry and saves a considerable amount of time that would otherwise be spent repeatedly assigning these costs.
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2917355 - New Account Assignment Category missing
n the SAP S/4HANA Cloud environment a custom ' Account Assignment Category ' has been created. Yet when you create a Purchase Requisition via the APP 'Create Purchase requistions ' the new ' Account Assignment Category ' cannot be selected via the value help.
Environment
SAP S/4HANA Cloud
Reproducing the Issue
- Open APP ' Manage your solution ' and find SSCUI 500173 Maintain Account Assignment Categories
- Create and save a new custom Account Assignment Category
- Open APP 'Create Purchase Requisition'.
- Create a Purchase Requisition entering the required master data and drill into the card and item level.
- Press the Value Help on the ' Account Assignment Category ' field.
- The New ' Account Assignment Category ' created is NOT available.
Currently only the following Account Assignment Categories are supported in APP ' Manage Purchase Orders ': - 'H' NonStock Sales - 'C' Sales Order - 'K' Cost Center - 'P' Project - 'S' Third-Party - 'U' Unknown - 'N' Network - 'A' Asset - 'F' Order
If you create a Purchase Requisition using the ' Create Purchase Requisition- Advanced ' webgui tile all Account Assignment Categories will be available.
If you create a Purchase Requisition using the 'Manage Purchase Requisition Professional ' tile all Account Assignment Categories will be available.
KBA , MM-FIO-PUR-REQ , Fiori UI for Purchase Requisitions , MM-PUR-REQ , Purchase Requisitions , Problem
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User Default Settings. As a configuration expert, using the Default Settings for Users - Purchase Requisitions app, you can assign default values such as plant, company code, account assignment category, and cost center for purchase requisitions that are created by employees so that they don't need to enter the values manually.
Personal settings- Left-click on Personal Setting icon. > Logistics > Materials Management > Purchasing > Purchase Requisition > Create [double-click] 2. Default Values- Left-click on the Default values tab. More fields- Left-click on the More fields icon. Display fields- The hidden fields, on the right can be moved to the display fields.
Use. Purchase requisitions, which are created by the system during direct procurement, bypass the warehouse and are set with the account assignment category Unknown. (The account assignment category U is set in Customizing as a default value in the SAP Standard System.) In make-to-order planning and individual project planning too, the system sets the purchase requisitions for direct ...
Application Area. The default account assignment is a tool that automatically proposes specific cost assignment objects, such as cost centers or profit centers during journal entry. You can determine which management accounting object is defaulted for each line item based on the combination of primary cost and revenue G/L account and company code.
Context. In the app Manage Purchase Requisitions - Professional, you want to create a purchase requisition with multiple account assignment. This procedure is based on default content and UIs. Depending on your configuration settings, the procedure may be slightly different.
By default, purchase requisition items are grouped based on the cost centers to which they belong. This app is available for the role Accounts Payable (A/P) Accountant. Key Features. View purchase requisition items grouped by their cost centers using filter criteria such as purchase requisition, account assignment category, cost center, WBS ...
If you want to display or change the account assignment information, click on Mult. Acct assgt in the column Acct Assgt and on the invoice item in question. The account assignment screen appears. The system displays the planned account assignments here. If you can change the account assignments, the fields on the screen are ready for input.
Account Assignment for Direct Procurement Purchase Requisitions . Use. Purchase requisitions, which are created by the system during direct procurement, bypass the warehouse and are set with the account assignment category Unknown. (The account assignment category U is set in Customizing as a default value in the SAP Standard System.). In make-to-order planning and individual project planning ...
Open APP ' Manage your solution ' and find SSCUI 500173 Maintain Account Assignment Categories. Create and save a new custom Account Assignment Category. Open APP 'Create Purchase Requisition'. Create a Purchase Requisition entering the required master data and drill into the card and item level. Press the Value Help on the ' Account Assignment ...
A. The type of account assignment object you must specifyB.The item categories you are allowed to useC. Whether you can post a goods receiptD.Whether you must enter a material in the purchase order Correct Answer: A,D Explanation The account assignment category controls the following aspects of a purchase requisition or purchasing document item ...