sample letter of an application letter

How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

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What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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• Career Planning
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• Cover Letters

Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter example , and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of work experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your unique skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the summary of qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for a job interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

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• Letter Of Application

49 Best Letter Of Application Samples (+”How to Write” Guide)

Almost all adults have written a letter of application when applying for a job that suits their qualifications. At times, the feedbacks could be extremely frustrating and it may not even be your qualifications that come into question. If the substance of your letter of application sample is okay, then it must have been the format. Therefore, you must learn all that you can to compose an effective job application template .

Table of Contents

• 1 Letter Of Application Templates
• 2 What is a letter of application?
• 3 Letter Of Application Samples
• 4 Writing a letter of application
• 5 Application Letter Examples
• 6 Practical tips to keep in mind when writing your letter of application
• 7 Job Application Templates

Letter Of Application Templates

What is a letter of application?

A letter of application which is sometimes called a cover letter is a type of document that you send together with your CV or resume. It provides details about your experiences and skills. It also contains detailed information about why you consider yourself the most qualified for the job you’re applying for.

In most application letter examples, you also enumerate reasons with explanations about your interest in the position you want which requires all of your relevant skills. Letters of application inform your prospective employer about your interest in the position, what makes you a worthy contender, and why the employer should choose you.

Letter Of Application Samples

Writing a letter of application

You would compose a letter of application for a variety of purposes which are either domestic or professional. All letter of application samples are generally of the formal type and they follow some predefined format which applies to most types of application letters. It is, therefore, essential to get acquainted with the steps when writing one:

Preparation

• Get a blank sheet of paper and divide this into two columns. Indicate “Requirements” in one column and “Skills” in the other. Now read the details of the job vacancy very carefully. While doing this, familiarize yourself with the job requirements too.
• At this point, you should already have a resume which you can compare with the requirements of the job, both in terms of skill and experience. Including these major points relevant to the job provides for you the right and most significant information in your application letter format more efficiently and quickly.
• Start your job application template by including your contact details at the top. The purpose of this is to make it very easy for the prospective employer to find out exactly who you are and how to contact you. Make sure you use the correct letterhead too.
• Include the company’s information. After your contact details, you should also provide information about the company of the employer you’re applying to and this includes the name, job title, company name, and the business address. Providing these details gives the impression that you’ve taken some time to compose a customized letter of application to that company.
• Including this information also shows that you have done extra research about the hiring manager of the position you want. You can always search for the company’s website to find out the hiring manager’s name. Or as an alternative, search for the name of the department head of the department to which you’re applying. If you can’t access either name, it’s still okay to address the application letter to the company’s hiring department.
• Address the letter to the employee whom you’re writing to. Including this in your application letter format shows that you’re formal enough to begin with an official address. Never address your application letter with the words “ To Whom It May Concern .” This is very generic and informal. It also gives the impression that you didn’t do much research on the company you’re applying to.

Application Letter Examples

Writing the letter of application

• Write a compelling first paragraph. Write something that draws the interest of your reader, in this case, the hiring manager. Most application letter examples end up in the dust bin because they’re devoid of appeal. To avoid this, treat your first paragraph like a breaking news article by opening with a declarative statement.
• Inform the reader about your enthusiasm for applying for a position in the company. Demonstrate to the hiring manager about your familiarity with the company’s work and how you would perfectly fit for the position applied for.
• Mention where you discovered the information about the position you’re applying. Make some calls and research to find out if you have an acquaintance in the company. It’s always great to have a reference on the inside. Don’t hesitate to name drop, especially if the person granted you permission to do so.
• Elaborate why hiring you will benefit the employer. A job vacancy usually opens when the company has an issue which needs solving. As an applicant, it’s your job to solve this issue among other things.
• You can refer to your resume where you have enumerated your accomplishments, experiences, and skills. From this, you can use an example or two and elaborate on them. These show that you are very much qualified for the role.
• Provide a brief summary of your strengths, experience, and qualifications. The second paragraph of your letter should provide a summarized description of your experiences and abilities to demonstrate why you’re the perfect choice for the job.
• Highlight the most significant parts of your professional career. Although your most recent accomplishments would be a good place for you to start, you might have a past experience which perfectly fits the required qualifications of the job. If you need to dig deeper to prove your worth, then do so.
• Create an image of yourself which isn’t on your resume. Resumes typically depict what you’ve done during your last assignments or jobs. As an applicant, you would also want the hiring manager to see the person behind these accomplishments.
• In maybe two or three sentences, express your thoughts on how your previous company has personally made an impact on you and how this dream job application will, in one way, shape your future. Showing this human side of you proves that you are more than the facts printed on paper.

Finish up your application letter

• Create a brief summary explaining why you are the best candidate for the position in just one sentence. It’s best to end your letter with a polite reminder to your prospective employer why you’re the best applicant for the job and this gesture may earn you an interview. But do this succinctly in just one meaningful sentence.
• Provide a gentle invitation to reach out to you. Make an invitation to your reader about wanting the chance to speak more about the vacant position. It isn’t redundant to give your contact information again just for emphasis.
• Also, don’t forget to thank the hiring manager about any consideration that he will make then end the letter with a courteous statement like “looking forward to hearing from you at the earliest convenience” or something equally pleasant.
• Sign off. This step can, at times, be very frustrating, especially if you don’t know what’s considered appropriate. Using a tone that’s too formal may have a tinge of insincerity and it might not fit the overall style of the letter itself. Just be sincere without sounding offensive, period.
• Finally, after signing off, write your complete name and affix your signature. If your word processor has been set up for a signature, you may insert this underneath your name. Or you can print out the final version of your letter then affix your signature. For a letter of application sample, a signature is optional.

Practical tips to keep in mind when writing your letter of application

Depending on what it contains, how you prepared it, and how you formatted it, a letter of application can either make you or break you. To make sure that your application letter format will support you, consider the following tips:

• Get right to the point The first paragraph of your job application template should already state the purpose. Indicate the job you’re applying for, the name of the company, and the source of the job vacancy listing. You can mention why you’re a strong contender for the position but do so in a direct-to-the-point statement.
• Offer a variety of information Instead of being too technical, tone down your language on a more personal level, not to sound like the contents of your bullet-point resume. An anecdote about your career and work experience will do just fine. Although a resume is a must when applying for a job, the application letter should highlight relevant information which your resume cannot do.
• Make a good case for yourself The main objective of your letter of application is to land a job interview which hopefully will get you a job offer. A good application letter can achieve both goals for you. Another way to enhance your chances is by offering details regarding your experiences and job background which demonstrates why you’re a very qualified candidate. Expound on how your previous jobs have prepared you adequately for the position and what good you can do with said position and the company as well. Highlight your strengths.
• Close the letter with relevant details Don’t forget to include a note of thanks towards the end of the letter to show your appreciation for considering you for the position. Again, provide your contact details and state how you plan to follow up on your letter. This gives the impression on your genuine interest for the position.

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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• Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: August 9, 2024 Fact Checked

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,789,676 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume ; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

• Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
• Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
• Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
• Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

• First and last name
• Phone number
• Email address
• Personal website and/or portfolio link (if you have one)

• If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
• If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

• If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

• Be short and specific in this opening paragraph—save those details for later.
• Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
• Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
• For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

• Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
• Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
• You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

• For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
• If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

• Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
• Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
• If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
• For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

• For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
• Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
• Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

• For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
• Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

• For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.”

• If you’re sending your letter via email, import your signature into the document as an image or .png file.

• Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [13] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
• Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 1 Not Helpful 0
• Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://hbr.org/2016/05/learn-to-love-networking
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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How To Write A Job Application Letter (With Examples)

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While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to. You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview. This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview. Key Takeaways: A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job. A job application letter should have your contact information, employer contact information, and a salutation, A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph. Use specific experiences with quantifiable results to show how your skills were successfully put into action. Make sure to do your research and edit your letter before submitting. In This Article    Skip to section Tips for writing a job application letter Job application letter format What’s the difference between a cover letter and a job application letter? Dos and don’ts for writing a job application letter Sign Up For More Advice and Jobs Show More Tips for writing a job application letter

If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

Job application letter format

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

What’s the difference between a cover letter and a job application letter?

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Dos and don’ts for writing a job application letter

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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Job Application Letter

Job application letter maker.

A Job Application Letter is a critical tool for making a positive first impression on potential employers. It’s your chance to showcase your skills and enthusiasm for the position. This guide, complete with letter examples , will walk you through the process of creating a compelling application letter. You’ll learn how to highlight your experiences effectively, tailor your letter to specific jobs, and stand out from other applicants. With these tips and examples, crafting a job application letter that grabs attention becomes an achievable goal.

Download Job Application Letter Bundle

Before you can be considered for a recruitment interview, there are several materials that you need to hand to the employer. One of these is the job application letter. This document accompanies your resume in terms of giving information about your qualifications and other deliverable. We have come up with a list of downloadable job application letters that you can use as guides and references. Browse through them so you can come up with a well-structured, impressive and efficient job application letter.

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Job Application Letter for Company

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Formal Job Application Letter Template

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Free Job Application Letter For Accountant Assistant Template

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Job Application Letter Template For Accountant

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Job Application Letter For Receptionist Position Template

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Job Application Letter for Executive Assistant Template

Job Application Letter for Executive Template

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Job Application Letter for Executive Secretary Template

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Job Application Letter for Assistant Professor Template

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Doctor Job Application Letter Template

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Clerk Job Application Letter Template

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Free Job Application Letter for Assistant Engineer Template

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Free Job Application Letter for Assistant Manager Template

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Free Job Application Letter For Engineer Template

Free Job Application Letter to Marketing Manager Template

Job Application Letter – Sample and Tips Example

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Good Application Letter Example

Application Letter / Cover Letter Example

Do You Really Need a Job Application Letter?

It is already common knowledge that a resume is one of the most essential items that you need to prepare whenever you plan to apply for a job. However, it is not the only document that can affect the decisions of employers. Aside from a reference letter  written by another person, you can also create another letter that can help you in your application.

A job application letter, or a cover letter , can also greatly impact the way employers look at you as a candidate. If you can create a comprehensive and strategically-formulated cover letter, then you can have higher chances of getting a call for an interview or for the next phases of the recruitment. Here are some of the reasons why we think that making a job application letter should also be prioritized whenever you plan to immerse in the processes of searching and applying for vacant job positions open for employment:

• A job application letter can help you easily target the demands of the work position. If there are already specifications with the minimum requirements of the job designation, your job application can provide information and instances that are aligned with what the company is looking for. Even if a resume can also do this, a job application letter is actually more thorough as it allows you to be more detailed when discussing your deliverable. You may also see email cover letter examples .
• A job application letter can make you more desirable as a candidate. This document does not only present your skills and potential. You can also specify the items that you know about the business and its operations. Through this, you can already discuss how you can help the business achieve its goals. If the business can create the perception that you are truly knowledgeable of the specifics of the work position and why you deserve to be hired, then more interest can be given to your application. You may also like business proposal letter examples .
• A job application letter can market your professional qualifications. The further you explain what employers can expect from you, the more they can have an overview of how you can add value to the business. This is the reason why you have to be strategic when placing information in the job application letter. As much as possible, include information that are highly-related to the work post that you are targeting and those that are directly aligned with the corporate vision, mission and objective of the company.

Cover Letter / Job Application Letter – Guidelines and Example

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Job Application Letter / Cover Letter Template Example

Simple Job Application Letter Example

Basic Job Application Letter Example

How to Prepare Yourself Before Writing a Job Application Letter

If you want to receive a job appointment letter at the end of the recruitment process, you have to ensure that all the documents that you will submit during your application are on point. The process of developing the content, discussion flow and format of your job application letter is very important.

Unlike how others think of it, a job application letter is actually not that easy to do. Yes, you can just write a letter about your desire to apply for a particular work position any time of the day. However, the question that you need to answer is whether the document that you have written can make you standout from your competitors or not. This is why you have to take your time when planning how to come up with an impressive job application letter. Here is how you can prepare yourself whenever you are already prepared to create your own job application letter:

• Understand the task that you have at hand. It is best for you to research about the development of an outstanding job application letter first before making it. The knowledge and thought that you have about this process can make it easier for you to understand what you need to write in the job application letter.
• Make sure that you will have enough relevant information about your prospective employer and the job position that you would like to be hired for. Being knowledgeable of the brand, operational needs and corporate image of the business can help you associate your skills and other qualifications in a more strategic and targeted manner.
• Think of how your job application letter can impact your chances of being noticed by employers. We never know how businesses select their new hires. Do they look at the resumes first before browsing through the job application letter, or the other way around Do they base their impressions just on your professional profile or they also keenly observe the other supplementary documents that you present? Knowing that you have developed a professional, complete and presentable job application letter can make you more confident in the processes of application which can further boost your confidence in the next phases of the recruitment.
• Gather keywords which can be used in the job application letter. These keywords must be related to the industry where the business is a part of, the demands of the work position that you are applying for, the nature of operations of the employer, and the specifics of the daily job functions expected from the work post open for employment. Remember that your job application letter does not need to be technical and full of terms and jargon. However, you should also not forget that it must be informative.

Cover Letter for Job Application Example

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Job Application Letter – Example

Example of a Cover / Application Letter

How to Impress Employers Through Your Job Application Letter

Making a job application letter is a task that you need to seriously immerse yourself into. Some people think that a job application letter is not really necessary as a resume can already present the details that the employers would like to know. However, getting higher chances of a callback does not fully rely on providing what employers need to know but also by supplying them with information that can set the standards for the other applicants. This can easily be done through the development of a job application letter that can further elaborate details that a basic resume with a generic format can’t. Listed below are some of the ways on how you can possibly impress employers once they browse through the job application letter that you have submitted. You may also see acknowledgement letter examples & samples.

• Write the letter in an engaging manner. Ensure that the employers will feel your enthusiasm about the job position that you want to have and the possibility of being a part of the company or the business. You can do this by being aware of the tone and language that you will incorporate in the letter development.
• Present yourself as a candidate who is not just equipped with all the qualifications needed by the job position, but someone who is willing to learn and consistently wants to excel and improve in his or her chosen craft. This allows the company to have an idea that you have an idea about the business and you have selected to apply there because you believe that the possible employment can result to all parties mutually benefit from and with one another. You may also like employee reference letter samples .
• Discuss the key requirements of the job position but veer away from presenting those that are already in your resume. There is no need to create a job application letter if you will just repeat what is already in your professional profile. You need to give the employers more insight of who you are and what you can provide the company with if they decide to hire you. You may also check out what is an application letter?
• Ensure that you can showcase your relevance. List a number of reasons why you are the best candidate for the work position. When stating facts about how your qualifications fit the work description, do not be boastful or overly confident. The discussion must be formal and professional so that you can also make your character shine. Employers do not just look on your professional deliverable as work ethics, character, and adaptability are also important factors that businesses look for in their possible new hires. You might be interested in thank-you letter examples.
• Focus on the formal letter format and presentation of the job application letter as much as you give focus on the document’s content. Make sure that you will come up with an organized discussion. More so, ensure that you will print the document in a clean and business-appropriate paper. If the company asks you to send it through email, do not forget to check if the job application letter has been attached in your message accordingly. You also have the option to properly format the letter in the body of the actual email.

Cover Letter Example

Standard Cover Letter / Application Letter Format Example

Example of a Cover Letter for Work Application

Cover Letter for Work Application Example

Content of a Job Application Letter

Think of your job application letter as a business proposal cover letter . The latter is used to present a blueprint or a plan that can help business transactions between corporate and/or business entities take place. The same goes with the usage of a job application letter. What do you want to present to employers? How do you want to be perceived? Do you think the content of the letter is appealing and impressive enough for an employment transaction to take place? If you can confidently answer these items, then you are on the right track.

The completion of the content in your job application letter must be highly considered. Making a comprehensive job application letter can effectively provide you with a lead advantage during the recruitment and selection process. Here are the important information that you need to include in your job application letter:

• The date when you have written and submitted the job application letter
• The name of the person to whom the job application letter is for and his or her connection to the company
• The business name and other information of the company where you are applying
• A salutation
• The job position that you are applying for
• The statement that you are a great fit for the work position
• The reason why you would like to be hired for the work post by the employer
• The relation of your professional work experiences and deliverable to your desired work position
• The supporting details that can further strengthen your qualifications
• The relevance of your professional expertise to the goals and objective of the business
• A conclusion that should appeal to the employer
• A simple statement that you will be more than willing to progress to the next phases of the hiring process
• A statement that you will be waiting for the response of the employer regarding the matter
• A message of appreciation for the employer’s effort and time to review your application
• Your contact information where the employer may reach you in the future
• A closing remark and your signature

You may also see two weeks notice letter examples & samples.

Job Application Letter for Applicants With a Gap in Career History Example

Cover Letter Layout Example

Cover Letter / Application Letter Template Example

Benefits of Having a Comprehensive and Detailed Job Application Letter

With the stiff competition in different industries, you have to come up with ways and strategies on how you can take a step ahead of other applicants. Always remember that there are limited job opportunities that are targeted by highly-qualified and technically-equipped candidates on a daily basis. Having these in mind can help you prepare better when applying for a job. A job application letter can be one of your strengths during this process. Hence, it is important for you to create this document in the most effective way possible. A few of the benefits that you can have as an applicant if you will create a complete and precise job application letter are as follows:

• Making a job application letter can help you introduce yourself elaborately. You can highlight your key competencies especially those that are not fully-discussed or even placed in your resume summary statement and within the entirety of your professional profile. With this, the employer can give a higher value to your accomplishments and professional experiences. Doing this can also help you showcase instances and real occurrences where your previous employers were able to benefit from your expertise and the execution of your skills in the actual work environment.
• Creating a job application letter can make it possible for you to further express yourself. Why have you chosen the business as your first choice for possible employment? Why do you think you deserve to be hired? What kind of professional work do you want to be involved in? These are only a few of the questions that you can precisely and directly answer in a job application letter. Most resumes are constraining when it comes to the information that you need to include due to the format that you need to follow. This is not the case when making a job application letter as this document contains a conversation-like content in a professional setting. You may also see business letter examples .
• Developing a job application letter can give you the chance to explain the weak areas of your resume. As an example, you can discuss reasons on why you have huge employment gaps or why you decided to resign from one company then to another in a short period of time. However, keep in mind that you should not sound defensive when writing these details as it can also negate the purpose of developing the job application letter which is supposed to impress employers. You may also like reference letter examples.
• Having a job application letter as an essential part of your application strategy can help your qualifications become more tailored with the job position that you are applying for. If you have a job application letter, then you do not need to change a lot of things in your resume as you can already discuss more details in the application letter. Your professional work experiences may not be directly related to the job position that you want. Through the help of a job application letter, you may present the connection of your previous work assignments to the requirements of the new job position that you are applying for. You may also check out appointment letter examples & samples.

Short Job Application Letter Example

Guide and Example of Job Application Letter / Cover Letter

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Cover Letter / Application Letter – Warning w/ Example

Tips to Follow When Developing a Job Application Letter

Creating an effective Job Application Letter is crucial in the job hunting process. This document, often accompanying your resume, is your opportunity to make a strong first impression. Whether you’re crafting a cover letter or a job application email, there are key elements to include for a professional cover letter. Here’s a guide to help you develop an impactful job application letter:

• Understand the Purpose : Your job application letter is more than just a formality. It’s a personal introduction and a pitch. It should complement your resume by highlighting your relevant skills and experiences, tailored to the job you’re applying for.
• Research the Company : Tailoring your letter to the specific company and position is crucial. Show that you have done your homework by mentioning something about the company’s values, culture, or recent achievements.
• Start Strong : The opening of your professional cover letter sets the tone. Begin with a compelling introduction that grabs the reader’s attention. Mention the position you’re applying for and how you discovered the opening.
• Highlight Relevant Skills and Experiences : Use the body of your letter to emphasize why you’re the right fit. Focus on experiences and skills that directly relate to the job description . Use specific examples and quantify your achievements where possible.
• Make it Personal : Avoid generic phrases. Personalize your job application email or letter by reflecting your enthusiasm for the role and explaining why you’re passionate about working for this specific company.
• Keep it Concise and Clear : Your letter should be easy to read and to the point. Aim for no more than one page. Use short paragraphs and bullet points for easy scanning.
• Professional Tone and Language : While you want to show your personality, maintain a professional tone. Use formal language and avoid slang or overly casual phrases.
• Proofread and Edit : Typos and grammatical errors can make a bad impression. Proofread your letter multiple times and consider having someone else review it as well.
• Closing with a Call to Action : End your letter by thanking the employer for considering your application and express your interest in discussing your candidacy further in an interview.

A well-crafted Job Application Letter is your gateway to capturing the attention of potential employers. By following the outlined tips and emphasizing your unique skills and experiences, you can create a compelling and professional cover letter. Remember, this letter is your chance to make a memorable first impression, paving the way for a successful job application process.

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How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you  apply for fewer jobs, but land more interviews .

If you are tired of getting  rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

• What is an application letter
• Importance of an application letter
• Difference between an application letter and a resume letter
• How to write an application letter
• Application letter examples

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What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

Read:   How to Write an Application Letter in Nigeria for a Teaching Job

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

• It serves as a formal introduction between you and your prospective employer.
• It can help you access hidden jobs.
• It can help you to be a step ahead of other job seekers.
• It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
• It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

• An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
• A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
• An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
• A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
• A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.

Learn  how to write a stunning cover letter  now.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

• Write an Outline
• Write your first draft
• Use a friendly tone
• Make it concise
• Tailor the job application letter to the job specification and company requirement
• Use typed and not handwritten documents
• Use quality paper
• Write a mind blowing ending

Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

• You should put a comma at the end of your salutation
• If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
• If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
• If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.

 4.  Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

 10.  Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

• ‘Sincerely’ or your ‘faithfully’
• ‘Your Truly’
• ‘Faithfully Yours’

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

Contact information

(Your contact information)

City, State Zip Code

Phone Number

Email Address

(The employer’s contact information)

Dear Mr./Ms. Last Name,

(Salutation)

Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.

The body of the application letter

The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.

The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.

First paragraph

The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.

It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.

Second and third paragraph

The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.

These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.

This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.

Remember to state how your qualification makes you the best person for the job.

Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.

You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.

Last paragraph

The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.

You can also include information on how the employer or the company will follow you up.

Complimentary close

You should sign off your letter with a polite close. For example;

Signature (for a hard copy letter)

Typed Signature

Job Application Letter   Example for an Experienced Job Candidate

Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.

Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.

David Emmanuel

11 South Street

Ocean View Estate, Lekki,

Lagos, Nigeria.

555-555-5555

[email protected]

November 13th, 2019.

Judith Peterson

Human Resources Director

Capital Solutions, Inc.

101 Admiralty Way

Lekki, Lagos,

Dear Mr. Judith,

I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.

From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.

I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.

In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:

• Data entry and data reporting on HRM software
• Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
• Organizing company event. (Organizing end of the year party and team bonding events).

I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.

(Signature)

David Emmanuel.

Job Application Letter   Example for Job Candidates with No Experience

Jane Aderinsola

11 Ajayi Close,

111-333-4444

John Samuel

Dear Mr Emmanuel,

I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.

As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.

Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.

From my education, training and experience, I have been able to build the following skills:

· Excellent communication skills

· Good listening skills

· Improve my writing skills

· People management skills

· Interpersonal skills

· MS Office

I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.

Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.

I look forward to a scheduled time where we can discuss my qualification as regards the internship.

Thank you for your consideration .

Application Letter FAQ

1: should my cv be accompanied by an application letter .

The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.

2:  How Should I Format My Application Letter?

Your application letter should be formatted the following way: ●    Heading (hard copy) or Subject (Email) ●    Salutation Check this post for more infomration on how to format your application letter

3:  What Should I Include In My Application Letter?

Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a  good fit for the role, achievements, and any industry certifications you possess

4: How Long Should My Application Letter Be?

Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.

Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.

Looking to land your dream job? See  100 interview questions and answers  to get you prepared for the big day.

Staff Writer

24 comment(s).

You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.

Thank you very much Meave for your comment. 

You have explained well. But what if the person doesn't have any working experience? 

Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.

It is the section before the application letter FAQ.

thanks it has helped me

I love yr explanation but  what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter

I appreciate your work,good explanation.It really helped me

I really appreciate your explanation,it was very helpful

You explained very well... Thanks so much

Thank you for your explanation  but what about shs graduate 

Thanks alots your explanation helps.

Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up. 

Best regards from;

EMMANUEL SUNDAY

Wow! Never knew that there's a difference between application letter and CV cover letter.  Thanks for your explanation, was really helpful.

The lecture is very educative. 

What if you are writing an application letter for a job that isn't related to your specialty. 

Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it? 

I love this question, can someone answer this

This article is fantastic and I got some good information by reading this. 

Nice comment, <a href=";>check this out also.</a>

Leave a Comment

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In today's fiercely competitive job market, where countless resumes flood the inboxes of recruiters and hiring managers, how can you ensure that your application stands out?

The answer lies in the art of crafting a compelling application letter - a key weapon in your job-seeking arsenal that should never be underestimated.

Beyond being a mere formality, application letters act as your personal advocate, presenting your qualifications, experiences, and aspirations in a concise and persuasive manner.

While your resume showcases your skills and achievements, the application letter breathes life into those words, demonstrating your unique personality and genuine interest in the position.

But, what is a good sample of an application letter?

In this guide, we will unravel the secrets behind an outstanding application letter and provide you with various application letter samples for any position.

So, let’s dive in!

• What is a job application letter and why should you write one?
• How do you write an application letter?
• What are some outstanding application letter samples?
• What is a good application letter sample for a teacher?

What is a Job Application Letter and Why Should You Write One?

A job application letter, also known as a cover letter, is a formal document that accompanies a resume when applying for a job.

It serves as a more insightful introduction to the employer, providing an opportunity for you to express your interest in a specific job or position, and highlight your qualifications, experiences, and suitability for the role.

A well-written job application letter can significantly enhance a candidate's chances of securing an interview and ultimately landing the desired job. Here’s how:

Showcases Your Career Trajectory with More Details: While a resume provides a comprehensive overview of your education, work history, and skills, an application letter allows you to delve deeper into your qualifications and how you plan to leverage the same to help the company grow. By emphasizing these qualifications, job seekers can make a compelling case for their candidacy and demonstrate why they are the ideal fit for the role.

Demonstrates Motivation and Interest: A job application letter allows you to convey your enthusiasm and genuine interest in the position and the company. It provides an opportunity to explain why you are drawn to the organization, its mission, or its culture. By showcasing your passion and motivation, you can differentiate yourself from other applicants and leave a lasting impression on the employer.

Personalizes Your Application: A well-crafted application letter enables you to tailor your application to the specific job and employer. It allows you to address the hiring manager directly and explain why you are interested in the role. By customizing the letter, you can demonstrate their attention to detail, research skills, and understanding of the organization's needs.

Addresses Potential Concerns or Gaps: In some cases, job seekers may have certain concerns like career changes or gaps in their resumes that need addressing. An application letter allows you to explain any career transitions, employment gaps, or other circumstances that may require clarification. By proactively addressing these concerns, candidates can provide context and alleviate any potential doubts in the employer's mind.

Also Read: How to write a letter of intent for a job?

How Do You Write an Application Letter?

Given below are some highly insightful tips that will help you write an effective application letter for any position:

Tailor the Letter to the Specific Job Description

Carefully read and understand the job description to identify the key qualifications, skills, and experiences the employer is seeking.

Accordingly, tailor your application letter to highlight how your background aligns with these requirements. Doing so will significantly increase your chances of getting shortlisted.

Also, incorporate relevant keywords from the job description into your letter to demonstrate that you possess the desired qualifications and are a good fit for the position.

Also Read: What are the 4 types of request letters?

Research the Company

Familiarize yourself with the company's mission, values, products/services, and recent news or achievements. This information will help you tailor your letter to demonstrate your knowledge and genuine interest in the company.

You can check the company's presence on social media platforms, such as LinkedIn, Twitter, or Facebook, and look for recent updates, industry trends, or any other relevant information that can enhance your understanding of the company.

This can provide valuable insights that can be incorporated into your letter.

Use a Professional and Formal Tone

Follow a formal business letter format while writing your application letter and include a professional salutation and complimentary closing.

Ensure that the font, spacing, and alignment are appropriate and consistent throughout the letter.

If possible, address the letter to the hiring manager’s name rather than a generic "To Whom It May Concern." Avoid using slang, jargon, or overly casual language.

Also Read: How to address a cover letter without a name?

Proofread Carefully

Before submitting your application letter, proofread it multiple times to catch any grammatical or spelling errors.

Utilize software or online tools to help identify and correct any grammatical or spelling mistakes and check for consistency in formatting, punctuation, and verb tenses. Ensure that names, dates, and contact information are accurate.

Keep the Letter Concise

Limit your application letter to one page or less, focusing only on the most relevant information.

Highlight only the most notable achievements and qualifications that you possess in terms of the job description and focus them on describing how you plan on leveraging them to benefit the company.

Also Read: How to ask for a professional letter of recommendation?

Application Letter Sample

Given below are different versions of application letter samples for different purposes:

Scholarship Application Letter Sample

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Scholarship Committee Name] [Scholarship Organization] [Address] [City, State, ZIP Code]

Dear [Scholarship Committee Name],

I am writing to apply for the [Scholarship Name] offered by [Scholarship Organization]. I am honored to have the opportunity to compete for this scholarship and would like to express my sincere gratitude for considering my application.

As a senior pursuing a Bachelor's degree in [Your Field of Study] at [Your School Name], I have maintained a consistently high GPA, demonstrating my commitment to academic excellence. I am deeply passionate about [Your Field of Study] and aspire to make a significant impact in this field.

Beyond my academic achievements, I have actively engaged in community service and leadership activities. As a dedicated volunteer at [Community Organization], I have had the privilege of supporting and mentoring underserved youth, fostering their academic growth and personal development. I believe in the power of community involvement and aim to continue making a positive impact on society.

Receiving the [Scholarship Name] would greatly alleviate the financial burden associated with my education, allowing me to fully dedicate myself to my studies and pursue opportunities that enhance my professional growth. Moreover, it would serve as an affirmation of my potential and inspire me to continue striving for excellence in all my endeavors.

Thank you for considering my application. Enclosed, please find the required documents, including my academic transcripts, letters of recommendation, and a detailed resume, which provide further evidence of my qualifications. If there are any additional materials or information needed, please do not hesitate to contact me.

I am sincerely grateful for the opportunity to be considered for the [Scholarship Name]. Your support would not only contribute to my educational journey but also empower me to continue making a difference in my field and community.

Thank you for your time and consideration.

Sincerely, [Your Name]

Also Read: What is the best scholarship resume template that you can use in 2023?

Short Application Letter Sample for Any Position

[Recipient's Name] [Company Name] [Address] [City, State, ZIP Code]

Dear [Recipient's Name],

I am writing to express my keen interest in joining [Company Name] in any available position. I am impressed by the company's outstanding reputation and commitment to excellence, and I am confident that my skills and qualifications would make me a valuable asset to your team.

With a [number of years] of experience in [relevant industry/field], I have developed a strong foundation in [relevant skills/areas]. I possess a diverse skill set, including [specific skills or areas of expertise], which I believe would be highly beneficial in contributing to the success of [Company Name]. Additionally, I am a quick learner with a strong work ethic and a passion for delivering exceptional results.

Throughout my career, I have consistently demonstrated my ability to [mention key achievements or responsibilities that align with the company's needs]. I am adept at [specific tasks or responsibilities], and I have a proven track record of [mention relevant accomplishments or projects]. I thrive in fast-paced environments and excel at collaborating with cross-functional teams to achieve common goals.

I am excited about the possibility of joining [Company Name] and contributing to its growth and success. Enclosed is my resume, which provides further details about my qualifications and experiences. I would welcome the opportunity to discuss how my skills align with the needs of [Company Name] and how I can contribute to your team.

Thank you for considering my application. I look forward to the opportunity of discussing my candidacy further.

Also Read: How to find a job you love in 2023?

Application Letter Sample for Teacher

[Principal's Name] [School Name] [Address] [City, State, ZIP Code]

Dear [Principal's Name],

I am writing to apply for the position of teacher at [School Name], as advertised on [source of job posting]. I am excited about the opportunity to join your esteemed educational institution and contribute to the academic and personal development of students.

With [number of years] of experience in the field of education, I am confident in my ability to create a stimulating and inclusive learning environment. I am passionate about fostering a love for learning and supporting students in reaching their full potential.

Throughout my career, I have had the privilege of teaching students at various grade levels, including [mention relevant grade levels or subjects]. I have a solid understanding of curriculum development, lesson planning, and instructional strategies that cater to diverse learning styles. I strive to create engaging and interactive lessons that encourage critical thinking, creativity, and active participation.

In addition to my teaching experience, I am proficient in incorporating technology into the classroom to enhance student engagement and facilitate a dynamic learning experience. I stay updated with the latest educational advancements and continuously seek professional development opportunities to further enhance my skills as an educator.

I am eager to contribute to the exceptional reputation of [School Name] and work alongside a team of dedicated professionals who share the same passion for education. Enclosed is my resume, which provides further details about my qualifications, certifications, and accomplishments.

Thank you for considering my application. I would welcome the opportunity to discuss my candidacy further and demonstrate my commitment to educational excellence. I am available for an interview at your convenience.

Also Read: How to write a compelling cover letter?

FAQs on Application Letter Sample

• Is an application letter a formal letter?

Yes, an application letter is a formal letter that follows a specific format and tone. It is typically used to apply for a job, internship, scholarship, or admission to an educational institution, and requires professional language and structure.

• What is an application writing format?

An application writing format typically includes a formal salutation, an introduction stating the purpose of the application, body paragraphs providing relevant information or qualifications, and a conclusion expressing gratitude and willingness for further communication. It is important to maintain a professional tone, use proper grammar and punctuation, and follow any specific guidelines or requirements provided by the recipient.

• How do you start a formal application?

To start a formal application, begin with a professional salutation, such as "Dear [Recipient's Name]," or "To whom it may concern." Follow the salutation with a concise and clear introduction that states the purpose of the application and captures the recipient’s attention.

Visit Hiration’s ChatGPT powered career activator platform with 24x7 chat support to get expert assistance with any of your career-related queries. If you have any questions, you can also reach us at support{@}hiration.com.

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WTO / Letters and Emails / Cover Letters / How to Write a Job Application Letter? (30 Best Examples)

How to Write a Job Application Letter? (30 Best Examples)

An Application Letter is a stand-alone letter that a person writes to the hiring managers of an organization to show interest in an available job position.

This letter contains all the necessary details of the job applicant, including their skills and experience at the job and their qualifications.

A job application letter usually contains details of a person’s interests, skills, levels of exposure and experience, expertise, and education. The applicant usually addresses the application letter to the hiring company to inform them of the benefits of selecting the said applicant for the job interview and employment.

The application letter is more detailed and personal than the cover letter and serves as the first interface between the employer and potential employee as it gives the impression of an almost physical meeting.

Here, the applicants have ample opportunities to sell themselves in the best light, stating past experiences that will suit the organization’s needs. An organization is always looking to employ the best asset in the job market, and only one that can convince them of this worth gets the job.

Hence, a job application letter is one of the most important documents that get to your potential employer, and you must write an excellent application letter that captivates the reader to the end. For this reason, this article breaks down application letter writing into basic steps, and we have provided application letter examples to guide you as you write yours.

Download Free Templates

Differences Between an Application Letter and a Cover Letter

A job applicant may find both cover letter and application letter as useful documents to present to the potential employer. However, these two documents differ in the following ways:

Purpose of the letter

A job application letter covers every detail of your professional qualifications, including years of experience and expert skills. It conveys your capacity to the potential employer and convinces the employer to interview and employ you. This is quite different from a cover letter, which only defines your qualifications and the letter’s aim.

Introduction

The cover letter gives brief details about the job applicant as it links the potential employer to the applicant’s curriculum vitae and is usually about three to four sentences long. For example:

“I am Victor Paul, applying for the Sales Representative position at Monte Crafts Limited. With my 7 years of experience in marketing and sales, I believe I will be suitable and fit for this position.”

However, an application letter contains more detail and depth, containing all necessary details of the skills and experiences that qualify the candidate for the position, for example:

“My name is Rose Peter, and I have been working at the Poll Intinent for 12 years as the head sales and organization manager. I have seen the company’s clientele rise from a meager number of 120 to about 4,500 customers. This result is due to my team’s diligence and hard work , as well as our communication and managing skills. I have obtained a dual degree in psychology and business management and several workshops that have honed my people management and communication skills.”

Work history

The cover letter is an introduction to the applicant’s curriculum vitae and contains little work history details . The application letter, however, contains a brief summary of the applicant’s qualifications, for example:

“In my years of service, I was opportune to head several marketing and sales interventions for my current company of employ, which were all successful. Hence, I believe that my skills in sales and marketing will come in handy in your company’s sales department.

Letter content

A cover letter is usually brief and has minimum information, which compels the reader to read through the rest of the application. In contrast, the application letter contains all information that the potential employer needs to know, including the applicant’s educational background, skillset, and experiences in similar workspaces. In addition, the application letter has details that are of interest to the potential employer and will pique their interest in you as an applicant.

Letter length

The cover letter is usually brief and consists of short sentences that link the employer to other application documents and the applicant’s qualifications, whereas the application letter is a bit lengthy and contains vital professional information, interests, and qualifications of the applicant.

Letter attachment

The cover letter is usually part of the applicant’s documents and goes alongside their curriculum vitae and recommendation letter(s) .

An application letter, however, can be a stand-alone document which you submit to the potential employer. It covers all details and information about the applicant that is of relevance to the employing organization.

Educational purposes

Applicants use cover letters to apply for job opportunities alongside their curriculum vitae, but you can use an application letter for much more than a job. Since an application letter is all-encompassing, you can also use it to apply for an internship or field attachment. It contains your career goals and gives the potential employer an insight into your core values.

When to Send Each Letter?

A cover letter is generally most acceptable when applying for a job with a vacancy. A cover letter goes alongside the curriculum vitae of the job applicant and other necessary documents, while an application letter comes in handy when you are applying for a job without an announced opening. Here, the letter contains more details that are professional because you are trying to convince the employer to consider you when there is a job opening that suits your qualifications.

How to Format Application Letter?

Your job application letter format largely depends on your mode of submission. When sending an application letter to a potential employer via email, its format is a little different from a printed or handwritten letter. We have compiled several detailed application letter examples to guide you as you write your job application letter.

Your application letter should contain the following:

This usually contains the applicant’s address as well as the potential employer’s address and the date. The header should have the name, residential address, phone contacts, and email addresses of the applicant and recipient of the letter. The header ends with the date. This is the format of any formal letter header, but when sending this letter through an email, you must include your contact after your signature to help the organization contact you to set up an interview or meeting.

This comes next after the header and entails politely addressing the potential employer. The most common salutation is, “Dear Mr./Sir/Ms.” followed by the person’s name. If you are unsure of the person’s gender, you can address the person’s official position. For example, “Dear Manager.”

Subject line

This single line serves as the letter’s title, carrying a summary of the purpose for writing the letter. It is usually in capital letters and underlined. For example, “Application Letter For Head Sales Manager.”

This is the letter’s opening paragraph, where you should write briefly about yourself and your qualifications. This must be colorful and rich without being too flashy as it determines the depth of the potential employer’s interest in your letter.

The body of the letter can be divided into three distinct paragraphs. Firstly, you should mention what job position you are applying for and where you saw the job vacancy. Then move on to the next paragraph, where you talk about specific skillsets and beneficial areas of expertise that can solve the employing company’s real and potential needs. The third paragraph is the concluding part of the body of the letter, where you are to appreciate the employer for their time sincerely.

In concluding a formal application letter, you must sign off politely using words such as “Yours sincerely” followed by your name and signature. If you send the letter via email, you must include your mobile contact after signature.

Sample Formats

Following are some sample for mats and examples for best understanding

Writing a Perfect Application Letter

A job application letter is usually the first interface between a potential employer and a job applicant. Hence, you must strive to make the best first impression on your potential boss through your application letter.

This is why we have provided a breakdown of the necessary steps in writing a job application letter.

We have also provided application letter examples to help guide you as you write your application letter:

Describe your interest in the position

In the opening paragraph of your letter, you should begin by stating the exact position you are applying for and how you learned about that position in the organization. You must then state the qualifications and experiences that make you the best fit for that position and present yourself as apt and capable to function excellently in said position.

This is the first paragraph of the letter, and so it is most likely the paragraph that determines the interest of the potential employer in the rest of your letter hence it must be captivating and professional.

Highlight your experiences and qualifications

You must highlight all educational qualifications as well as professional experiences. This is especially important in your job application letter because you may not attach it to a copy of your resume, and so the application letter must be concise and yet have all the necessary details of your qualifications. It is helpful to have an outline of all your qualifications and then match them up with the needs of the position for which you are applying.

Emphasize your skills and abilities

In the job-seeking market, your soft skills and various unique abilities in your field set you apart from the crowd. Hence, it is wise to emphasize these skills and abilities. It will do you good to investigate the organization and know what skills are of interest to them. When you achieve this, you will capture the employer’s interest by emphasizing the skillsets that the organization needs in order to thrive.

Include aspects of your personality

The employer wants to know you beyond your educational qualifications and professional experiences, so positive traits such as hard work, diligence, and team player come to play. Mention aspects of your personality that will raise your score with the potential employer. This is a necessary part of your job application letter.

Express your appreciation

Sincerely appreciate the potential employer for taking the time to review your letter before concluding the job application letter.

Sample Letters

Below are two job application letter examples that will guide you when you write your own:

Lois Mende 134 Jenney Street, New Orleans 129 009-8762 [email protected]

Orin Kendel Hiring Manager, Jed and Jen 754 Olin Street New Orleans

September 23, 2021

Dear Mrs. Orin,

APPLICATION FOR THE POSITION OF MARKETING CONSULTANT

In response to the advert in the New Orleans Daily Newspaper of September 22, 2021, I am applying for the position of Project Researcher. I have held the position of head researcher in the Orleanslad for 21 years, and I believe that with my experience and skills, I will be able to contribute meaningfully to the Berkley project in your company.

I have a bachelor’s degree in resource management and urban planning and another in research methods. I have served as head of several research projects, including the humid post rate of disease and infection in New Orleans, the Beta research project, Foodborne disease, and the animal Adaptation to Urbanization Research of 2004. I have several training certificates for each research project and a certificate for each year’s project mining workshop.

I hope to improve my skills through new experiences of research, especially the proposed Water Cleansing project in 2022 that your organization plans to begin. My core values are diligence, hard work, and team building. With these, I believe that I will best suit the position of research manager.

I am sincerely grateful that you took the time to read through this letter, and I hope to hear from you soon.

Yours sincerely

Lois Mende.

Maureen Peter 345 Kelvin Street Alabama – 12 342-9099-098 [email protected] Wisdom Samson Alabama Mining City Alabama-12

July 12, 2019.

APPLICATION N FOR THE POST OF MINING ENGINEER

My name is Wisdom Samson, and I want to express my interest in your company’s mining engineer position. In my previous jobs, I conducted various mining activities such as researching the various land mines and mining methods and planning and mining several ores from sites. Due to my diligence and work experience, I consider myself a great fit for this position.

I obtained my bachelor’s degree from the prestigious Alabama School of Engineering and have since obtained an MSc and Ph.D. in Field Mining and Processing. I have served as head of the Ore Processing Unit for the past eight years in Uncle and Mines. I hope to harness all my experiences and skills in achieving new mining fits in Alabama via your company.

My core values are doggedness and endless learning. I hope these values can come to play in the Alabama Mines team, and I hope to learn from all the projects set before the company.

I am extremely grateful you reviewed my letter and hope to hear favorable news from you.

Yours sincerely,

Maureen Peter 342-9099-098

7 Best Practices to Follow

The following tips will help you create an exceptional application letter, especially using the above application letter example as a template to write your application letter:

Review information

Most companies look to employ more people when they are taking on a new project and hence will naturally consider the applicants who will help in such projects. Therefore, you must research the company’s ongoing projects and think of ways to serve in such projects. You must be able to sell yourself as the best candidate for the position and company to secure the position.

Use a professional format

It is very important to keep up with the professional application writing format. Hence the reason for the job application sample letters. This makes you a diligent professional and speaks highly of you to the employer.

As much as you want to be detailed, keeping the letter brief and concise is very important. You must focus only on the most important aspects of the letter and keep on track without flamboyant words.

Review the job listing keywords

Most organizations will include certain skills and qualifications as requirements for a certain job, and so you must carefully note these and emphasize the keywords when writing a job application to such an organization. As in the application letter examples above, common keywords include

“communication skills, punctuality, time management skills, diligence, and hard work.”

Always write one

Always write an application letter for every job position that interests you. This is unless the employing organization specifically asks you not to do so. However, an application letter improves your chances of obtaining the job as the employer gets to interact with you almost as though in a physical meeting.

Sell yourself

Employers search for the best employees there are, so you must sell yourself in your application letter as the best in your field. This involves emphasizing your strengths and qualifications, especially those that are beneficial to the organization.

The application letter gives the employer the first impression of you, so you must make this impression positive and flawless. Your letter must be impeccable and free of errors, and you must also stick with the rules of writing a formal business letter . Proofread your letter as many times as you can to correct any errors that may be. Write the first draft as a sample, proofread and then write the final draft of the job application letter.

Final Thoughts

A job application letter is a necessary document in applying for a job position and must be formal and professional. It is, most times, the first interface between the employer and applicant, and so it must be flawless and free of errors. It must represent the applicant as capable of the job position and the best in that career path. The job application letter must follow the patterns of a formal letter and must include all major components of a job application letter. This may be time-consuming and burdensome, but with the application letter examples, sample letters, and templates in this article, you now have a guide that you can follow as you write your job application letter.

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24 Job Application Letter Samples and Templates

The first step towards seeking entry into any firm is to draft a job application to the effect. In many cases, this application is solicited in the sense that it responds to an earlier advertisement or call for application. Either way, the manner in which you draft a letter of this kind matters a lot.

A good job application letter not only sets you apart from the others but also ups your chances of getting picked for the job eventually. It is against this backdrop that we draft a detailed and in-depth guide of this kind. Take your time to skim the explanations we give hereunder.

Purpose of the Job Application Letter

This letter serves the following major purposes:

Respond to a call for application

Most of the time, it is the recruiter who initiates the job hunting exercise. In this sense, it is he who, in fact, issues a call for application. The job application letter drafted in this sense merely serves to respond to a previous call for application. In this sense, it specifies the dates and the times when the call was made.

Summarize your skill-set

As part of applying, you want your recruiter or potential employer to have a rough clue of who you are. Thus, the letter serves also to summarize your skill-set i.e., your educational qualifications, and professional work experience. The purpose is to give a clearer picture of you in a nutshell.

Demonstrate your competence

Over and above merely summarizing your skill-set, the letter also demonstrates your competence. In this regard, it draws a direct connection between your skills and competence on the one hand and the requirements of the job on the other hand. It is this, in fact, that vouches for your suitability for the post.

Introduce yourself to the recruitment panel

This letter also serves to introduce yourself to the recruitment panel. It answers in summary who you are and how likely you are to meet the expectations of the firm to which you are applying. That again goes a long way in letting the recruitment firm know more about you.

Showcase your availability

Most job openings have a fixed timeline when they have to be filled. As part of submitting your application for the same, you must also showcase your availability i.e., when exactly you intend to take up the vacancy if picked for the same. Needless to say, you have to be available at that time.

How to Write a Job Application

To be able to draft job application letter, you have to follow the steps below:

Review the Company’s Recruitment Policy

Each company has its own laid down set of rules and regulations that govern its recruitments known the recruitment policy. You have to take your time to familiarize yourself with the policies of the firm you intend to apply to. That will provide you with the guidance you need to craft a relevant letter.

Address the letter to the hiring manager

You have to address your job application letter appropriately to the hiring manager or the recruitment panel. That is to make sure that the letter is not only received well but also interpreted to be serious.

Open the letter accordingly

Get to the core now of the letter by opening it appropriately. Describe your interest in the vacancy at hand and demonstrate your passion and enthusiasm for the same. Tell the hiring manager that you are indeed upbeat about the vacancy and are ready to work.

Summarize your qualifications and experiences

Go ahead now to summarize your qualifications and experiences in the job application letter. This summary aims at acquainting the hiring manager with your skills and competence in a nutshell. That helps him to have a rough picture of who you are and how likely suited for the job you could be.

Close the letter

Round up the letter now by expressing appreciation for the opportunity to apply for the job and giving a brief peek into your other lifestyle traits and personality. Let the employer know that you are indeed enthusiastic about taking up the vacancy if granted it.

Elements of Job Application Letter

A typical job application letter ought to contain the following pieces of information:

Name and Address of both Parties – These are the names and the addresses of both the applicant (you) and the recruiting company/potential employer.

Vacancy applied for – At any given time, an organization typically has many job vacancies at a time. It is important hence that you specify exactly which one you are applying for to prevent any doubt from possibly arising.

Skill-set – This is basically a summary of your work experience and academic qualifications. These two have to mirror the requirements of the job to be able to convince the recruiting panel that you are indeed qualified for the said vacancy.

Personality – It is also imperative that you incorporate other aspects of your personality that are not relevant to the vacancy but which nonetheless give a complete picture of yourself. These include your hobbies, skills, and life goals.

Availability – How soon are you ready to take up the vacancy if qualified or granted the same? You have to let the panelists know about this to be able to adjust their expectations appropriately.

Related: Job Application Letter: How to Write

Job Application Letter Template

Your address

Your email address

Your phone number

Name of hiring manager or supervisor

Title of the hiring manager or supervisor

Company name

Company address

Dear Mr./Ms.

RE: Letter of Application

I hereby tender my application for the ___________________ (job title and reference) in response to an earlier advertisement that was posted on the ________________ (name of the advertising channel or media) on ________________ (mm/dd/yyyy).

My educational background as well as the professional work experiences converge to make me suited for the role. I hold a ________________ (academic qualification e.g. Diploma, Degree, Associate Degree e.t.c.) from ____________________ (name of college or educational institution).

If picked for the job, I plan to start out immediately. Kindly refer to the enclosed resume for more information about and a breakdown of my skills and competence.

Closing [Sincerely, Best]

Your signature

Your name (printed)

Sample Letters

Thursday, August 27, 20XX,

Julia Spencer, 101 Seaport Boulevard, Boston, MA 02210

Margret Simpleton Manager – Sonalux Kitchenette, 770 Atlantic Avenue, Boston, MA 02111

 Dear Madam,

 It is with great joy that applies to be considered for the position of Junior Accounts Manager with your organization, Sonalux Kitchenette, which was posted on the local dailies

 I feel qualified for the vacancy due to my possession of a Bachelor of Commerce degree (Accountancy Option) from the prestigious MIT Sloan School of Business.

 Additionally, I did my attachment at the M&T Accountancy Incorporated in Boston, Massachusetts, area. In case I get the job vacancy, I shall be available for work immediately.

Kindly grant my application with a favor.

Best regards, Julia Simpleton

Things to Consider When Writing

As you draft the job application letter, there are things you have to keep in mind. These are:

Emphasize your abilities and skills

This letter gives you the rare opportunity to showcase your competence. Never lose sight of this fact. As such, you should take every opportunity to emphasize the abilities and skills you have to mind. While at it, provide evidence to back your allegations up as well.

Remain concise and On-point

Do not make this letter too long and detailed. All you have to do is to provide the bare minimum pieces of information you need to convince the recruiting panel of your capabilities. In fact, you should make the letter no more than 1 page longer and highlight the necessary details.

Match your skills with the job requirements

In the course of drafting the letter, be sure to match the skills you have with those of the job requirements. That is to convince the panel of your own suitability and readiness to take up the challenges that the job has to offer.

Be factual and truthful

All the pieces of information you furnish have to be accurate and to the point. Refrain from exaggerating facts or incorporating misleading information in the cover letter. If possible, be sure to match the claims with hard evidence to their effects. This includes you accompanying the letter with the necessary certificates and affidavits.

Proof-read the letter

It goes without saying that you have to proofread the letter and weed out any grammatical errors before submitting the same to the panel. The purpose of a step of this kind is to eliminate any issues that may water down the seriousness of the letter and up your chances of getting it to sail through successfully.

Frequently Asked Questions

We take a look now at some of the frequently asked questions with regards to this particular topic:

What is the format of the job application?

The first paragraph should indicate the job you are applying for and the advert you are responding to, if any. In the second paragraph, you should state why exactly you feel qualified for the vacancy and the expectations you shall or intend to meet if picked for the said vacancy.

What is the best resume format?

Chronological, it is! This format is the most recommended for experienced job seekers. It focuses on your work history by showcasing your past accomplishments and duties you have ever held. Additionally, it offers more information on your specific professional milestone and achievements.

What a good CV looks like?

A good CV has to be written in 10-12 point font size; the headings ought to bear 14-18 points while the page margins are maintained at around 2.5 cm. That is to spread out the writings and make the same clearly legible to the naked eyes.

What are the two types of application letters?

There are two main kinds of application letters. These are the solicited and unsolicited applications. The former responds to an earlier job vacancy notice, whereas the latter is used to seek positions that may be but are not yet advertised.

What are the types of job application letters?

There are five main kinds of job application letters. These are value proposition letters, networking letters, letters of interest, referral cover letters, and general application letters. Use them appropriately in the course of making an application.

What should be the tone of the letter of application?

Being an official letter, this one has to be somber and professional in tone. Avoid manipulative language that may be construed to want to force the panel to consider you favorably. Instead, state your desire to work for the said firm and furnish them with the relevant details only.

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7 Application Letter Samples | Format, Examples and How To Write?

February 9, 2024 by Prasanna

Application Letter Samples: An application letter is an important document. You need to be careful and formal while writing an application letter. It is an introduction letter that will give an appropriate picture of you.

When you start writing the application letter, you need to keep the first paragraph short and precise. Additionally, you should explain the reason for your application. For example, you are writing an application for a job.

You should mention your educational qualifications and job experience in your application letter. The application letter for a job position should be formal and respectful. Additionally, it would be best if you convinced your reader that you are the best candidate.

At the end of the letter, you need to add how you need to convey that you are looking forward to hearing back.

Get Other Types of  Letter Writing  like Formal, Informal and Different Types of Letter Writing Samples.

Format of Writing an Application Letter

You need to know how to write a letter of application to not make any mistakes. Here are some points you need to remember while writing an application letter:

• In an application letter, you need to be direct, precise and short.
• The tone of an application letter is formal, polite and respectful.
• It would be best if you introduce yourself in the first paragraph of the application letter.
• In the last section of the application letter, you should add that you are looking forward to hearing from the person.
• It would be best if you wrote why you want to work at a particular organisation or company.
• You should give your correct contact details for the other person to reach out to you.

Sample Application Letters

Sample Application letters are listed below for the convenience of the readers.

Sample Job Application Letter

Ms. Hannah Micheal DSC Company 68 Delaware Road Bloomsbury, CA 09045 (090) 656-87878

Dear Ms. Micheal,

I am writing this letter to apply for a junior programmer position advertised in your organisation. As requested, I am enclosing a completed job application, my certificates, my resumes, and four references in this letter.

The opportunity presented in this listing is exciting. I believe that my firm and years of technical experiences and education will make me a competent person for the position. The main strengths that I have, which I will contribute to this position include:

• I have designed, developed and supported many different live use applications.
• I continuously work towards achieving my goals through hard work and excellence.
• I provide exceptional contributions to the needs and wants of the consumers.
• I have a Bachelor of Science degree in Computer Programming. Additionally, I have in-depth knowledge of the complete cycle of a soft development project. Whenever the need arises, I learn new technologies.
• I can be reached on 878-878-7878.

Thank you for your time and consideration.

Job Application Letter

Date (Name) (Position) (institution) (Address) (City, State, Zip Code)

Dear (Name),

In the next few months, I will be finishing my Masters of Arts degree in School Counselling from Saint Paul College. Currently, I am looking for various internships opportunities. I was hoping I could do a 650-hour internship with (name of the institution). Please consider this my application for this internship opportunity.

Additionally, I have ( other educational qualifications and the institutes where you studied). (you need to add your characteristics according to the relevance of the internship). I am currently a part of many associations in my university. I want to receive this opportunity of working at your institute, so I help students.

I have enclosed my resume along with this application letter. If you require any additional information, you can reach me at (your phone number).

Sincerely, (Your Name)

Sample Application Letter

56 Holmes Street

Coorparoo 3243

September 14 2018

The State Manager

Brace- Copper Plastics

GPO Box 556

Brisbane QLD 6607

Dear Sir/ Madam,

I am applying for the position of assistant advertised on the courier of August 17 2018. I have had broad experience in the field of work over many years.

I have worked at PinkSteels Products (2010 to 2014), including 16 months of helping the chief storeman with over 500 engineering parts’ control. The included duty at the store fund as a sales clerk, handling enquiries and managing.

In my last position with the Coorparoo Council, I was employed as an assistant to the manager. Additionally, I handled the paperwork, storage and helped in stocktakes.

I believe my clerical accuracy, public contact experience and knowledge will help me secure the position.

I am attaching my resume in this application letter, and you can contact me at 897 67678.

Yours faithfully,

Jade Judith

Sample Application Letter for General Work

Your address

Your telephone number

Reference: Position of job application

Employer’s name

Employer’s address

I am writing as to whether you have any vacancies within your company. I recently completed my education and am keen to find work related to my field of education. I want to work in the _______ department of your company.

I am interested in this department because it is the area of my learning and experience. I hope to contribute to the department and the company—[you need to add from why you will be the perfect candidate for the position].

As a part of the letter, you will find my resume, which details my education, skills and experience. I am available for an interview after school or at weekends.

Your Signature

1380 Magnolia Circle

Mount Olive, NC 298983

April 3, 2019

Ms. Judy Potter

College Recruiter

Enterprise- Rent- a- Car

P.O Box 1989

Wilmington, NC 29021

Dear Ms. Potter

I am writing to express my interest in the Retail Management Trainee listed in the MOC Job Network. I have reviewed Enterprise Rent-a-Car’s web page. Your company’s commitment to excellent customer service and have a great development training program. I am graduating from Mount Lily College in May and am actively seeking a retail management position.

As a part of this application letter, you will find the resume with my practical experience in retail sales and customer service. My work has given me experience inability to work with a wide range of clientele. I have additionally completed several courses in management while pursuing my bachelors in business administration.

I want to work and learn from the Retail Management Trainee Position. I would love to meet you and work with Rent-a-Car. If you need additional information, please call me at (919) 465-2343.

Anna Jensen

540 Saint Paul

November 18, 2019

Beryl Henry

Saint Francis Academy

This is an application for a teaching position in your school. I am happy and interested to impart and spread my knowledge that I have gained to enhance students’ capability and understanding.

I am a graduate of Bachelor in Secondary Education – Major in History at Louise College. I am a let passer in a recently concluded examination.

I have completed Campus Training and various tutorial programs. I attended home ability in organising students and at handling classroom management.

I am confident enough to contribute to my best ability to the school’s visions of producing excellent quality students and graduates.

I have attached a resume for reference, which has my application letter. I hope you find my qualifications adequate; I am willing to call for an interview at your most convenient time.

Sincerely yours,

(Your name)

Hannah George

6734, Downtown Street

Gaithersburg, MD

(332)- 433, 6580.

Date: May 16 2019

Mr Solomon Robin

Griffith Nursing Home,

547, Parade Plaza

Mount Celebres, CA 76827

Dear Mr Solomon Robin

I am writing to introduce myself to you as a student at the National School of Nursing (NSN). I’m responding to your advertisement in the Employment News for a certified nursing assistant PCA for your emergency wards.

In the application letter, you will have my resume, which had my educational and working experience. I recently did an internship at Soldier Hospital, New York, which allowed me to strengthen my communication skills further.

I would appreciate it if I could appreciate the opportunity to discuss my education and experience. Thank you.

Senior Student, Nursing

ISC, Manhattan

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The new Individual Assistance updates only apply to disasters declared on or after March 22, 2024. Read about the updates.

Understanding Your FEMA Determination Letter

If you have applied to FEMA for financial assistance, you can expect to receive a reply which explains your application status either by U.S. mail or email.

The letter you receive will explain the status of your application. It is important to review the letter carefully because it may require a reply. 

You may be instructed to submit additional information or supporting documentation for FEMA to process your application for assistance. 

Examples of missing documentation may include:

• Proof of insurance coverage.
• Settlement of insurance claims or denial letter from insurance provider.
• Proof of identity.
• Proof of occupancy.
• Proof of ownership.
• Proof that the damaged property was the applicant’s primary residence at the time of the disaster.

If your application is approved, the letter will indicate the amount of any assistance FEMA will provide and, very importantly, will include guidance for the appropriate use of any disaster assistance funds received.

How to Appeal

If you disagree with the decision indicated, you may appeal.

The letter from FEMA will provide an optional appeal form for you. Your appeal must be submitted within 60 days of the date of your decision letter.

You can submit your appeal and supporting documentation in one of the following ways:

• Online at  DisasterAssistance.gov , where you can create or update your account and upload documents.
• In-person at a Disaster Recovery Center (DRC). To find one near you, go to fema.gov/drc .  DRCs operate from 8 a.m. to 4 p.m. Monday - Saturday, closed Sunday. 

FEMA Individuals & Households Program

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• (800) 827-8112 Attention: FEMA - Individuals & Households Program

If You Have Questions

Please call the disaster assistance helpline at 800-621-3362 or you may visit a Disaster Recovery Center (DRC) in person to learn what further information to provide to FEMA.  

To view an accessible video about how to apply visit:  Three Ways to Register for FEMA Disaster Assistance - YouTube

For more information, visit  fema.gov/disaster/4798 . Follow FEMA Region 6 on social media at  x.com/FEMARegion6 and on Facebook at  @femaregion6 .

Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

Career Advice > Professional Development > Nursing School > How to Write a Motivational Letter for Nursing

How to Write a Motivational Letter for Nursing

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Unlike a nursing resume or cover letter , a motivational letter for nursing lets you dive deeper into why you’re drawn to the nursing profession, how you envision your future in this career, and what makes you an outstanding candidate who can make a real difference for your future patients, employer, and the medical field as a whole.

In this article, we’ll walk you through the essential steps to write a motivational letter — one that captures your drive and commitment to the job or program you’re aiming for. Additionally, we’ve included a free motivational letter for nursing to spark your creativity.

What Is a Motivational Letter for a Nurse?

A motivational letter for nursing is a personalized document typically submitted as part of your application for nursing school, a scholarship, an internship, or a job. The letter serves two key purposes:

• It highlights your love and dedication for nursing.
• It convinces the reader that you’re the ideal candidate.

You’ll typically write one of three types of motivational letters:

• A motivation letter for nursing students is for applying to academic institutions. Focus on showing your passion for the field, relevant volunteer experiences, and why you’re a good fit for your chosen nursing school .
• A motivation letter for a nursing job is for applying to nursing positions . It should highlight your skills and past work experiences, and explain why you’re the best candidate for the job.
• A motivation letter for a nursing scholarship is for seeking financial support for your nursing education or research project. It should emphasize your academic achievements (such as good grades in prerequisite classes ), career goals, and why you deserve the scholarship or grant .

4 Tips to Write a Great Nurse Motivation Letter

1. start with a catchy introduction.

Start with a sharp, attention-grabbing introduction. What sets you apart? Share a compelling story or an interesting fact about why you’re drawn to nursing. You can also briefly outline your key qualifications, which can include:

• Awards and recognitions
• Certifications, such as BLS
• Relevant work experience
• Higher education
• Preceptorship experience
• Leadership roles
• Previous career in another related field

2. Share Your Passion

There are so many career paths out there, so why did you choose nursing ? Describe specific experiences that inspired you to choose this path. For example, in an application letter for a nursing student , you could share a personal story about when you realized nursing was your calling, such as caring about a sick relative. Let your passion for helping others shine through.

3. Back It Up With Relevant Experiences

Passion is great, but action is even better. If you’re truly passionate about something, it’ll translate to real-world experiences, such as volunteer work, internships in your chosen specialty (like oncology nursing or pediatric care ), or hands-on projects in your field. Employers and admissions committees want to see that your enthusiasm has led to tangible results.

Wondering how to write a motivational letter for nursing with no experience? Check out our article about what makes a good nurse to get an idea of some skills to highlight in your letter.

4. Explain How You’re a Great Match for the Opportunity

Explore the mission and values of the company or program and think about what they want in a candidate. Who would be an ideal fit for the role? Next, explain why you’re the perfect fit.

Highlight your relevant experiences and specialized knowledge, and show how your goals and values align with what they’re looking for. You can also mention relevant soft skills to show that you’re not just an excellent nurse, but also a great teammate .

Sample Motivational Letter for Nursing

Elena Odina

5555 Wilson Avenue

Los Angeles, CA 90004

555-555-5555

[email protected]

[Date] Admissions Committee St. Francis University 111 Harper Road Los Angeles, CA 90001

Dear Members of the Admissions Committee,

As someone deeply committed to the art and science of compassionate care, I’m excited to apply for the bachelor of science in nursing (BSN) program at St. Francis University. My journey into healthcare started with a rewarding three-year volunteer role at a hospice care facility, where I’ve witnessed the transformational power of caring. It was during this time that I knew for certain that nursing was my calling — a career I’m committed to dedicating my life to.

Fueled by a passion for making an impact in people’s lives, I took the next step in my career as a medical assistant at an end-of-life care facility. I was deeply moved by the moments of relief and comfort I could provide to patients and their families. The final moments of life are incredibly precious, and I felt honored to help people make the most of them. However, in my current role, I’ve realized that I want to expand my scope of practice and do more for my patients, which is why I’ve decided to pursue a nursing degree.

The nursing program at St. Francis University inspires me with its focus on both evidence-based and compassionate care. The Christian perspective of your program adds a spiritual dimension to patient care, which is essential for the palliative care I want to focus on.

Lastly, I completed a three-month preceptorship in a palliative care clinic for cancer patients. I saw how the blend of medicine and spirituality can create profound changes in people’s lives. My preceptor, who studied at your university, inspired me to follow in her footsteps and apply.

In summary, I look forward to the opportunity to bring my passion and dedication to St. Francis University. I believe that this program is exactly what I need to build a successful nursing career and contribute meaningfully to the lives of patients in their final stages of life.

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