how to write an application letter ppt

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Writing Application Letters - PowerPoint PPT Presentation

Writing Application Letters

... goals, attitudes toward work & school, relationships with others, hobbies ... emphasize positive traits (warmth, wit, intelligence, charm) ... – powerpoint ppt presentation.

• What youre sending,why youre sending it and how the reader can benefit from reading your material
• Be specific
• Never volunteer salary information unless an employer asks for it
• Keep it short
• Show some personality
• Aim for high quality
• Solicited Application Letter In response to an announced job opening, should know requirements of the organization
• Unsolicited Application Letter To an organization that has not announced an opening. Focus on the needs of the employer, start by capturing the readers attention and interest
• Getting AttentionUse AIDA (Attention-Interest-Des ire-Action) approach, focus on your audience emphasize reader benefits gt Opening paragraph
• 1. Clearly state your reason for writing
• 2. Give a recipient a reason to keep reading
• Middle Section Expand on your opening, present a more complete picture of your strengths
• Final Paragraph Respectfully ask for specific action and make it easy for the reader to respond
• If application letter and resume fail to bring a response within a month, write to keep your file active
• If kept on file, dont hesitate to send a follow-up letter 3 months later to show that youre still interested showing that Youve continued to add to your skills or that youve learned more about the company or the industry
• Discussion with a purpose
• Include facial expressions, eye contact, gestures posture
• May cause misunderstanding confusion gt develop strong interviewing skills
• Employment Interviews have a dual purpose
• Finding the best person available for the job
• Your main objective Finding the best job suitable for your goals capabilities
• I) Screening Stage Campus, invitation of the candidates for further evaluation, similar questions, standardized evaluation , Get-to-know-you interviews.
• Follow the interviewers lead keep your responses short, differentiate yourself from others, emphasize the theme you used in developing your CV.
• Will talk with several people
• Show interest in the job
• Relate your skills experience to the organizations needs
• Listen attentively
• Ask insightful questions
• Display enthusiasm
• May receive a job offer
• May be invited back for final evaluation
• Underlying objective Selling you on the advantages of joining the organization
• 1) Structured Interview Screening
• Asking a series of prepared questions in order.
• Answers noted
• Poor measure of applicants quality
• But create uniformity in hiring process
• Less formal unstructured with a relaxed format
• Open-ended questions, encourages you to talk freely
• Good for bringing out your personality testing professional judgment
• Meeting with several candidates to see how they react
• Useful for judging interpersonal skills
• 4) Stress Interview Help recruiters see how you handle yourself under pressure Pause for a few seconds to collect your thoughts, then continue knowing what the interviewer is up to.
• Videoconferencing systems to screen middle-management candidates
• To interview new recruits at universities
• Speak clearly but not more slowly than normal
• Look up but not down
• Sit straight
• Arrive early enough to get used to the equipment
• Youre asked to explain how you would handle(d) a specific set of circumstances
• No correlation exists between how well people answer traditional interview questions how well they perform on the job
• gt Each job requires different mix of personality traits Interviewers task is to find out whether you will be effective on the job.
• Suitability for the specific job is judged on the basis of
• Academic preparation
• Work experience
• Job-related personality traits
• Integrity tests For ethical or legal issues
• Personality tests Used to assess general character or suitability for the demands of a specific situation
• Job skills tests Assess the competency to perform a job
• Substance tests Drug alcohol testing
• Background tests Verifying credentials in CV, learning if you have a criminal history etc.
• Will help you perform better under pressure
• Consider any cultural differences
• Base your approach on what your audience expects
• I) Learn about the organization
• A) Planning for the Employers Questions Your skills, achievements, goals, attitudes toward work school, relationships with others, hobbies interests or (Table 15-2)
• What was the hardest decision you ever had to make?
• What are your greatest weaknesses?
• What didnt you like about previous jobs youve held?
• Where do you want to be five years from now?
• Tell me something about yourself
• You are responsible for deciding whether the work and the organization are compatible with your goals values. Are these my kind of people. Examples
• Can I do this work?
• Will I enjoy the work?
• Is the job what I want?
• Does the job pay what Im worth?
• What kind of person would I be working for?
• What sort of future can I expect with this organization?
• You dont necessarily wait until the interviewer asks if you have any questions of your own look for smooth ways to work prepared questions into the conversation
• Impress the interviewer with your ability to organize be thorough by bringing a list of questions
• Make a better impression make the whole process less stressful
• Emphasize positive traits (warmth, wit, intelligence, charm)
• Instead of dwelling your weaknesses focus on strengths
• Competence confidence are the foundation of your interviewing style
• Enhance these by giving the interviewer an impression of poise, good manners good judgment
• Role-playing, videotaping or audiotaping
• Nonverbal behavior Eye contact, sit in attentive position, use frequent hand gestures gt alert, assertive, dependable, confident, responsible energetic U.S.
• Sound of your voice the way you speak
• Avoid You know, like, um etc. Table 15-4
• Dress conservatively (dark, solid color) and be well groomed
• You DONT need to spend a fortune on new clothes, but you do need to look clean, prepared and professional.
• One of the best ways to look good is to smile at appropriate moments
• Make professional appearance and habits a routine part of your day after you had the job Meeting times, t-shirts etc. gt sign of mutual respect
• Take a small notebook, a pen, list of the questions you want to ask, 2 copies of CV, outline of what you have learned about the organization
• May also take your transcript, list of references, portfolio containing samples of your work, performance reviews, certificates of achievement
• Arrive early relax, bring stg. business-related to read. If opportunity available, express enthusiasm for the job. Checklist
• Present a memorable headline at the screening stage
• Cover all your strengths during selection stage touch briefly on all your strengths, but explain 3 or 4 of your best qualifications
• Emphasize your personality during a final interview
• I)The Warm-up Most important, 20 sec.
• Body language is important
• Hand shaking
• Let the interviewer start the discussion
• Listening cues telling you what the interviewer is interested in knowing about you as a potential employee.
• Questions answers consume the greatest part of the interview
• Dealing with questions Let the interviewer lead the conversation, NEVER answer a question before he/she has finished asking it
• Listening Paying attention to both verbal nonverbal messages help you
• Fielding discriminatory questions Related to your qualifications, information- personal, responding.
• Concluding the interview with courtesy enthusiasm
• Discussing salary Research salary ranges in your job, industry geographic region before
• Negotiating benefits may be one way to get more value from an employment package
• Keep a written record of your job interviews
• Briefly summarize the interviewers answers to your questions
• Evaluate your performance during the interview
• 1) Thank-you-message Express your thanks within 2 days
• Acknowledge the interviewers time and courtesy, convey your continued interest and then ask politely for a decision
• Keep your message brief and organize it like a routine message
• Sound positive without sounding overconfident. Figure 15-3
• If not taken an answer by the promised date or within 2 weeks
• Appropriate if received a job offer from a second firm
• Follow the model for a direct request
• Preface your request with a friendly opening ask for more time, stressing your enthusiasm for the organization
• Conclude by allowing for a quick decision if your request for additional time is denied
• Ask for a prompt reply confirming the time extension if the organization grants it
• Direct request, but be careful to show your continued interest.
• When you receive a job offer that you want to accept, reply within 5 days
• Begin by accepting the position expressing thanks
• Cover any necessary details
• Conclude by saying that you look forward to reporting for work
• Be careful Legally binding contract
• Positive letter Should convey your enthusiasm eagerness to cooperate
• The model for negative messages
• Open warmly, state the reasons for refusing the offer
• Decline the offer explicitly close on a pleasant note, expressing gratitude
• By taking the time to write a sincere, tactful letter, you leave the door open for future contact.
• Should always be written in a gracious professional style that avoids criticism of your employer or your colleagues
• Follow the bad news plan make the letter sound positive
• Say stg. favorable about the organization, people or what youve learned in the job
• State your intention to leave give the date of your last day on the job
• Give at least 2 weeks notice Checklist

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Resume & Cover Letter Writing

Published by Lesley Goodwin Modified over 9 years ago

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College of Agriculture & Natural Resources Department of Horticulture

Hrt 494: horticulture career development ii.

Course Code: HRT 494

Credits and Offerings

• 1 credit (1 lecture/demonstration hour per week)
• Fall semester

Course Description

Development of professional aptitudes, including critical communication skills (writing/oral), resume/curriculum vitae, letters of application, presentation, interpersonal, and other valuable ‘soft’ skills

Course objectives

• Demonstrate professionalism and proficiency in oral and written communication.
• Exhibit professional decision‐making skills regarding career trajectory.
• Demonstrate integrative learning and proficiency with degree-based expertise.
• Have practiced position application and interview skills.

Topics and Activities

• Résumé Development and Content
• Job/Position Applications
• Presentations (oral written)
• Interview Skills
• Job Offers and Negotiating Terms
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Letter Of Application

Mar 23, 2019

440 likes | 751 Views

Letter Of Application. What to write. Letter of Application. How to structure. Tips. End. What to write. Advertisement.

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• application
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• details enclosing full cv

Presentation Transcript

LetterOfApplication

What to write Letter of Application How to structure Tips End

What to write Advertisement The job application letter's sole purpose is to get the recipient to read your CV.  It should be clear, concise and straight to the point.  Here you are simply telling the employer that you are worth having a look at. Questions Sample Application Letter Tips Please answer questions after reading a news paper advertisement. Back Next

Lake school of English Teacher of English as a Foreign Language Qualifications and experience: Applicants should have a BA, a Cert. TEFL and at least one year’s teaching experience. Knowledge of Spanish desirable. Experience of teaching young children an advantage. Starting date: August 26th Condition: Attractive salary, airfares, 7 weeks holidays per year, accommodation subsidy Please telephone for an application form on: (0962)6687528 or write for details enclosing full CV to: the Director, the Lake School of English Calle Pedro Rossa 87, Barcelona 742, Spain Back Next

Questions • What qualification and experience does the position require? • What does the position offer? • Whom should the perspective applicant contact? • What is CV? Back Next

Tips: It is important to compose an application letter neatly and accurately, which is considered to be the first opportunity to impress the potential employer 1.List your most recent job first. 4. Write neatly and use  blue or black ink. 2.Use positive language. 3. Include references. 5. Don’t forget to SIGN at the bottom!

The application letter should be brief, no more than one page in length.  It should be easy to read and flow through.  It should include only the absolute necessary information.  Like most other things, there is a formula that works extremely well for preparing job application letters.  Following we discuss each paragraph and give you some guidelines.

Addressing job • application letters. 2. The Introductory Paragraph. How to Structure the Letter 4. Job Application Letters Closing Paragraph. 3. The main body of job application letters. Back Next

The Introductory Paragraph: • The first paragraph should simply state why you are writing to them.  If it is an advertised position, mention the position title and where it was advertised.  If you are "cold calling" a company then you should specify that you are applying for any current or future employment opportunities. • An easy way to start this paragraph is with the following statement:  " Please find enclosed my CV, which I am forwarding to you as an application for the position of......." Back Letter

The main body of job application letters: Analyze your career The main body of the letter should be two to three paragraphs at the most.  Here is where you tell them what you have to offer and why they should read your CV.  This is a good time to read the job advertisement again.  In one paragraph (two at the most) you need to summarize your experience and skills, at the same time, you need to respond to the position requirements as per the advertisement. A good way to start Personal skills Back Next

Analyze your career Analyze your career and summarize it in a few sentences, highlight what you specialize in, or how many years in the industry you might have, or even the level that you have reached.  This paragraph should direct the reader to your CV and should sell you on some unique points that you might have. Next Back

Agood way to start A good way to start this paragraph is with a statement like this: "You will see from my enclosed CV...."  then go ahead and tell them something about your career which will immediately get their interest.  Next Back

The next part of the body of the letter should be a brief description of your personal skills.  Again read the advertisement and respond to their needs.  If they are asking for someone with good co-ordination skills, then ensure you mention something to that effect.  If it is communication or perhaps leadership skills they value, then tell them that you have these.  Use adjectives like "demonstrated ability", "well developed", "strong". a brief description of yourpersonal skills Next Back

Job Application Letters Closing Paragraph you, and it should thank the recipient for giving you the opportunity to apply.  You can include things like "should you require further information....." . The closing paragraph should ask for some action from the recipient.  This is where you ask for an interview.  It should also state where and how they can reach

Job Application Letters Closing Paragraph with and obeying general letter writing etiquette.  Leave a few spaces for your signature and then place your full name. Finish the letter by adding a closing remark, either "yours sincerely", "yours faithfully' or whatever you feel comfortable Next Back

Before you mail the application letter, read it over again, making sure that it is perfect.  Special attention should be placed to ensure the letter. Tips to follow • It is not too long. • There are no grammar or spelling errors. • That you have answered the job requirements. • The application letter flows and is easy to read.

You might have to type and edit the letter many times before you are happy with it, but just remember Tips to follow that the job application letter is just as important as the CV itself. The letter should invite the recipient to read the resume, in turn the resume should raise enough interest for them to want to interview you.  Then how to write a application letter is what we will touch down next time. Back

Is your application leading you to a better life? Don’t just hope for the best – be the best!

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Basic Application Letter Construct 5 Paragraph Letter Format

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How to use Microsoft PowerPoint

Creating a successful slideshow is no small task. So, if you’re new to Microsoft PowerPoint, you’ll need to familiarize yourself with the features and tools you need to build a presentation.

How to create a slideshow

How to add a slide, how to insert slide elements, how to use different views, how to add speaker notes, how to start and end a presentation.

We’ll guide you through the process of creating a PowerPoint slideshow by adding slides and elements as well as how to present the show when you finish. These basics are just what you need as a beginner and should get you off to a terrific start with PowerPoint.

Note : The information in this tutorial applies to PowerPoint for Microsoft 365 on Windows. While you may see variations in features or menus, most PowerPoint versions have the same basic options.

When you open the application, you can create a new blank slideshow or use a built-in PowerPoint template . To best familiarize yourself with the application and the items we’ll walk through here, select a Blank slideshow on the Home screen and follow along.

Next, you’ll want to name and save your presentation file. Select File > Save or Save As name the file on the right, choose a location for it, and select Save .

Be sure to continue saving your slideshow regularly as you work on it by selecting Save in the Quick Access Toolbar.

A blank presentation in PowerPoint starts you off with a main slide. You’ll notice a text box at the top for the title and one beneath for the subtitle. Simply click inside these boxes to enter your text.

While it’s good to get in the habit of using title slides like these to begin future presentations, you’ll also need to know how to insert the additional slides.

Go to either the Home or Insert tab and open the New Slide menu in the ribbon.

Choose the layout you want to use for the new slide. You’ll see several options that include placeholders, which is handy for popping in what you need like text, lists, or images.

Once the slide appears, click inside a placeholder to add the necessary elements.

Continue to insert as many slides as you want the same way.

Along with using the placeholders on the slides, you can add your own items. This is helpful if a slide doesn’t contain the number or type of placeholders you need.

Add a text box

One popular slide element to add is a text box, which is just like the title and subtitle boxes on the title slide. With it, you can insert and format text as you wish.

Go to the Insert tab and select Text box in the Text group.

You can use your cursor to draw the size of the box you want or simply click the slide and begin typing inside the box.

To format the text in the box, select it and go to the Home tab. Use the options in the Font section of the ribbon to adjust the style, size, color, or emphasis.

Specific to PowerPoint on Windows, you’ll also see a floating toolbar appear near the text that you select. This toolbar contains the same features as on the Home tab along with additional options.

Add images, shapes, and icons

Because a slideshow is a visual tool, you’ll likely want to add photos, illustrations, shapes, or icons to slides.

Go to the Insert tab and open the Pictures , Shapes , or Icons menu.

• Pictures : Pick an image from your device, one of the stock images, or an online picture and select Insert .
• Shapes : Pick a shape from the menu and use your cursor to draw it on the slide.
• Icons : Search or use the categories to find the icon, select it, and click Insert .

Once you insert one of the above on your slide, you’ll see the corresponding tab appear to format the object. For pictures, you have a Picture Format tab, for shapes, you have a Shape Format tab, and for icons, you have a Graphics Format tab.

You can use the tools in the ribbon to do things like change the color, add a border, align or rotate the object, and resize it.

Add audio or video

Another useful object to add to your slides is an audio file or video. You can then play the sound or video clip during your presentation.

Go to the Insert tab and open the Audio or Video menu.

• Audio : Pick an audio file to add to PowerPoint from your device or record audio on the spot.
• Video : Pick a video to embed into your presentation from your device, one of the stock videos, or an online video and select Insert .

Like with images and shapes, you’ll see tabs appear to format the file you insert. For audio, you have an Audio Format tab, for video, you have a Video Format tab, and for both types of files, you have a Playback tab.

Use the Format tabs to adjust the color, add a border, or apply an effect and the Playback tab to set a fade in or out effect, loop the playback, or play it in the background.

You can take advantage of different views in PowerPoint for accomplishing various tasks. This is helpful for seeing all of your slides in a grid, viewing a notes page, or working with an outline.

Go to the View tab and you’ll see the options in the Presentation Views group.

• Normal : Use this to create and edit your slides.
• Outline View : Use this to work with an outline of your presentation. Each slide is numbered with a hierarchy of slide elements.
• Slide Sorter : Use this to see your slides in a grid format for an overall slideshow view.
• Notes Page : Use this to view your presentation with notes — this is where you print a PowerPoint presentation with notes .
• Reading View : Use this to play your slideshow in the same window without entering full-screen mode.

Use the tools in the Show section of the View tab to display a Ruler , Gridlines , or Guides . These items can help you line up your slide elements.

You can also select the Zoom and Fit to Window options in the Zoom section of the ribbon to get a better view of slide items or the overall slide.

Presenting a slideshow is similar to giving a speech where you may want to use speaker notes. Like note cards, you can add notes to each slide in your presentation. When you present the slideshow, only you can view your notes; your audience cannot see them.

Select Notes in the Status Bar at the bottom of the PowerPoint window or go to View > Notes .

Add your notes in the section that appears below the slide.

You can use the options in the Font section of the Home tab to add emphasis or create a list.

For more detail, check out our how-to for adding notes in PowerPoint .

When you’re ready to present your PowerPoint slideshow or to see it as your audience will, you can start the presentation anytime.

Go to the Slide Show tab.

To display your speaker notes and a dashboard of controls while you present, check the box for Use Presenter View in the Monitors section. Then, select the monitors for the slideshow display and presenter view using the Monitor drop-down menu.

On the left side of the ribbon, pick From Beginning or From Current Slide per your preference.

When the slideshow starts, you’ll see what your audience sees on one monitor with Presenter View on the other. This is a super helpful way to present your slideshow because the Presenter View window provides you with controls.

If you’re unable to use more than one monitor, you’ll also see controls on the bottom left of the slides.

In the Presenter View window, you’ll see the current slide on the left with the controls beneath and the next slide on the right along with your speaker notes.

To use a control, hover your cursor over each button for a brief description.

From left to right, you can choose a laser pointer or pen, see all slides in a grid, zoom in on the slide, display a black screen, turn the subtitles or camera on or off, and view additional options like changing the subtitle settings or ending the presentation.

To stop presentation mode, press your Esc key, select End Slide Show at the top, or use the three dots to choose End Show .

While this beginner’s guide to using PowerPoint should get you off to a great start creating and presenting your first slideshow, there’s plenty more to learn. Check out how to use Presenter Coach for rehearsing your presentation and best practices for making awesome PowerPoint slides for tips and suggestions.

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