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Cover letter for Iceland visa(4 samples)

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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for Iceland Visa.”

Samples of cover letters for Iceland Visa

When applying for an Iceland visa, your cover letter is an opportunity for you to show your recipient why you qualify. The best format for writing a cover letter is:

• Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
• The next step is to state why you are writing the letter. 
• Make a brief statement about your personal life. I.e, your status, and work-life among others.
• List the documents you have attached.
• Conclude your letter with a forward-looking statement. For example, “Kindly do a favor, and approve my application for an Irish passport. I shall be thankful to you for your kindness.”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

No. 6/50G Shanti Path,

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

Dear Sir/Madam,

I would like to apply for a Schengen visa upon my intention to travel to Germany from June 2 to June 28, 2017.

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

 Visa application form, duly dated and signed with attached passport-size pictures

• Passport, showing my travel experience
• Travel Insurance, coverage of €30,000

E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]

Hotel reservations for our holidays in the Netherlands and France

Employment and leave certificates showing approved leaves as well as the date I am expected to return to work

ITR, Payslips, and Savings Account as proof of my income

Also, the additional documents required for Medical Purposes Schengen Visa Application:

Enclosed copies of medical records about your condition

Bank statements and health insurance coverage to cover for medical expenses in [name of country]

Planned Itinerary:

• June 2, 2017 – Flight from New Delhi to Frankfurt via LH-761
• June 7, 2017 – Sightseeing in Germany
• June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel
• June 11, 2017 – Sightseeing in the Netherlands
• June 14, 2017 – Travel from Amsterdam Schiphol to Paris Gard du Nord and stay at Ibis Hotel – Sacré Coeur
• June 15, 2017 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve
• June 17, 2017 – Chateau de Versailles
• June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France
• June 28, 2017 – Flight back to New Delhi from Frankfurt via  Lufthansa

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

<Your Complete Name>

<Your Address>, India”

“Current Date

Name of Referring Hospital

Address and Phone

Patient Name

I am writing on behalf of my patient, (patient name here), to document the medical need of (medication/treatment/equipment in question) for the treatment of (the exact diagnosis). Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

Patient’s Diagnosis and History:

(Here include the information regarding the patient’s condition and diagnosis as well as the patient’s relatable history)

(Include information on the treatment and the course of care up to this point, and why the medication/treatment/equipment in question) is required and how you expect it will benefit your patient.)

Treatment Duration:

(Length of time the medication/treatment/equipment in question is necessary – possibly not exceeding 12 months)

In summary, the (medication/treatment/equipment in question) is medically necessary for this patient’s medical condition and/or improvement.

Please, do not hesitate to contact me should any additional information be required to ensure the approval of the (medication/treatment/equipment in question).

(Name and signature of physician)”

“July 19, 2022

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK 3200 Whitehaven St. NW Washington, DC 20008 United States of America

Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism

I intend to visit Denmark between November 9 and November 28, 2022; hence I need to apply for a Schengen visa.

My primary motivation for traveling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark’s culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for the duration of this trip has already been accepted by my company.

Here is a list of documentation that supports my Schengen Visa application:

• Visa application form, duly dated and signed with attached passport-size pictures
• E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]
• Hotel reservations for our holidays in Norway and Germany
• Employment and leave records that list my planned return date to work and any permitted leaves
• Bank statements of Payslips and savings account as evidence of my earnings
• Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway, and Germany

Please also find additional information that proves I will be returning to the United States:

• Copies of my marriage and birth certificates proving that I have a spouse and children in the US
• A copy of the title deed to a property that I own
• An employment letter from my employer

November 9, 2022 – Flight from New York to Copenhagen via [Flight number] November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week) November 18, 2022 – Travel To Marvik and stay there for 4 days November 22, 2022 – Travel from Marvik to Frankfurt November 28, 2022 – Flight back to New York from Frankfurt

I’m confident you’ll discover everything is in order. Don’t hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favorable reply to my application.

“Your Name And Surname” “Your Address”, United States”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents].

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Frequently Asked Questions:

What other countries can i visit with my schengen visa.

You are permitted to travel to the following European countries with your Schengen Visa:

Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

Why Is A Cover Letter Important?

• Provide information that other documents can’t provide.
• Speeds up the application process

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Cover Letter for a Schengen Visa: Types, Format Samples & More

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Table of Contents

Cover letter for schengen visa application, details to be included in cover letter schengen visa, cover letter format for schengen visa, sample cover letter for schengen visas, country wise cover letter for schengen visa requirements, support documents required for cover letter for schengen visa, where to submit cover letter for schengen visa application, common mistakes to avoid in cover letters for schengen visa, explore european beauty and opportunities: cover letter for a schengen visa.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

A Cover Letter for Schengen Visa is also known as the introduction letter for your Schengen Visa and is a crucial component of your visa application that serves as a medium of communication or introduction with the visa officers.

This Schengen cover letter needs to be addressed to the Embassy or consulate of your chosen country of visit in the Schengen area and outlines your purpose and suitability for the applied Schengen visa.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Mention the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the Schengen region countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. The Schengen visa cover letter template or format overview for your guidance is as follows:

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Before we dive into different cover letter samples for Schengen visas, let us first examine a generic Schengen visa cover letter sample to acquaint ourselves with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. This sample Schengen visa cover letter for tourism applicants is as follows

Also Read: Complete Guide to Schengen Tourist Visa from India

Sample Cover Letter for Schengen Medical Treatment Visa

The Schengen visa application letter sample to apply for a Schengen Medical Treatment Visa it is important that your doctor must be the one to prepare the Cover letter for a Schengen Visa and must include the following details:

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states like Cover letters for visa applications for France, Germany, Austria, etc:

• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, and meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter for Schengen visa application:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your cover letter Schengen Visa, you can follow the process mentioned below and the suitable options based on your flexibility:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like GetGIS

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a cover letter for Schengen Visa, it is crucial to be mindful and avoid mistakes, miscommunication, or errors like:

• Avoid Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Avoid Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Avoid Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Avoid Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Avoid Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Also Read: How Can I Avoid Schengen Visa Rejection? (Expert Tips)

We hope the blog on the cover letter for Schengen visa has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Book Your Free Consultation

Quick Reads:

• A Comprehensive Guide to Germany Visa Requirements
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Which is the easiest Schengen visa for Indians?

What is the success rate for Schengen Visas for Indians?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Written Samples

15 schengen visa cover letter samples.

Are you dreaming of exploring the picturesque landscapes, rich history, and diverse cultures of Europe?

A Schengen visa is your gateway to unlocking the wonders of 26 European countries.

However, crafting a compelling cover letter is crucial to increasing your chances of visa approval.

Schengen Visa Cover Letter Samples

In this article, we present fifteen expertly crafted Schengen visa cover letter samples that will help you create a winning application.

Sample One: Tourism in France

Subject: Schengen Visa Application – Tourism in France

Dear Visa Officer,

I am writing to apply for a Schengen visa to embark on a ten-day tourism trip to France from September 1 to September 10, 2024. As a history enthusiast and art lover, I am eager to immerse myself in the rich cultural heritage of France, visiting iconic landmarks such as the Eiffel Tower, the Louvre Museum, and the Palace of Versailles.

During my stay, I will be residing at the Hotel Montmartre in Paris (booking confirmation attached). I have sufficient funds to cover all expenses during my trip, as evidenced by my bank statements and travel insurance policy enclosed with this application.

I am currently employed as a marketing manager at XYZ Corporation, and I have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I look forward to the opportunity to explore the beauty and history of France.

[Your Name]

Sample Two: Business Trip to Germany

Subject: Schengen Visa Application – Business Trip to Germany

I am submitting this application for a Schengen visa to attend a five-day business conference in Berlin, Germany, from November 15 to November 19, 2024. The conference, titled “Future of Digital Marketing,” is being organized by the European Marketing Association (invitation letter attached).

As a digital marketing specialist at ABC Company, attending this conference is crucial for my professional development and will provide valuable insights into the latest industry trends and best practices. My company is sponsoring my trip and has provided a letter confirming my employment and the purpose of my visit (enclosed).

During my stay, I will be accommodated at the Berlin Marriott Hotel (booking confirmation attached). I have sufficient financial means to cover all expenses during my trip, as demonstrated by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and a stable job.

Thank you for your time and consideration. I am excited about the opportunity to represent my company and enhance my professional skills at this international conference.

Sample Three: Studying in Spain

Subject: Schengen Visa Application – Studying in Spain

I am applying for a Schengen visa to pursue a six-month student exchange program at the University of Barcelona in Spain, commencing on September 1, 2024. I am currently enrolled in a Bachelor’s degree program in International Business at XYZ University in [Your Country].

The student exchange program is an incredible opportunity for me to expand my knowledge, improve my Spanish language skills, and gain international exposure. I have been accepted into the program and have received an acceptance letter from the University of Barcelona (attached).

During my stay, I will be residing in the university’s student dormitory (accommodation confirmation attached). I have sufficient funds to cover my living expenses and tuition fees, as evidenced by my bank statements and the sponsorship letter from my parents (enclosed).

I am fully committed to my studies and will return to my home country upon completion of the exchange program. I have strong ties to my home country, including my family and my ongoing education at XYZ University.

Thank you for considering my application. I am grateful for this opportunity to enhance my academic experience and immerse myself in the Spanish culture.

Sample Four: Attending a Wedding in Italy

Subject: Schengen Visa Application – Attending a Wedding in Italy

I am writing to apply for a Schengen visa to attend my best friend’s wedding in Rome, Italy, from August 5 to August 12, 2024. As the maid of honor, my presence at the wedding is of utmost importance to support my friend on her special day.

The wedding ceremony and reception will be held at the luxurious Villa Borghese (invitation card attached). I will be staying at the Hotel Colosseum during my visit (booking confirmation enclosed).

I am currently employed as a software engineer at XYZ Tech Solutions and have been granted leave for the duration of my trip (employer’s letter attached). I have sufficient financial means to cover all expenses during my stay, as evidenced by my bank statements and travel insurance policy.

I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am excited about the opportunity to celebrate this joyous occasion with my best friend and her loved ones in the beautiful city of Rome.

Sample Five: Medical Treatment in Switzerland

Subject: Schengen Visa Application – Medical Treatment in Switzerland

I am submitting this application for a Schengen visa to undergo a three-week medical treatment at the renowned ABC Medical Center in Zurich, Switzerland, from October 1 to October 21, 2024. I have been diagnosed with [medical condition], and my local doctors have recommended this specialized treatment available at ABC Medical Center.

I have received a letter from the medical center confirming my appointment and the duration of my treatment (enclosed). During my stay, I will be accommodated at the on-site patient housing facility provided by the medical center (confirmation attached).

My medical expenses will be covered by my health insurance policy (policy document attached), and I have sufficient funds to cover any additional costs and living expenses during my stay, as evidenced by my bank statements.

I am determined to complete my treatment and return to my home country to continue my recovery. I have strong ties to my home country, including my family and my job as a [your profession] at [company name].

Thank you for considering my application. I am hopeful that this medical treatment will greatly improve my health and quality of life.

Sample Six: Visiting Family in the Netherlands

Subject: Schengen Visa Application – Visiting Family in the Netherlands

I am writing to apply for a Schengen visa to visit my sister and her family in Amsterdam, Netherlands, from December 20, 2024, to January 3, 2025. My sister, [sister’s name], is a Dutch citizen and has been living in the Netherlands for the past five years with her husband and two children.

During my two-week stay, I will be residing at my sister’s home (invitation letter and address proof attached). As a schoolteacher, I have been granted leave for the duration of my trip (leave approval letter from my employer enclosed).

I have sufficient funds to cover my expenses during the visit, as evidenced by my bank statements and travel insurance policy. I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my job and my elderly parents who I care for.

Thank you for considering my application. I am excited about the opportunity to spend quality time with my sister and her family, especially during the festive season.

Sample Seven: Participating in a Sports Tournament in Portugal

Subject: Schengen Visa Application – Participating in a Sports Tournament in Portugal

I am submitting this application for a Schengen visa to participate in an international tennis tournament in Lisbon, Portugal, from September 8 to September 15, 2024. I have been selected to represent my country in the tournament based on my national rankings and performance in recent competitions.

The tournament is being organized by the Portuguese Tennis Federation, and I have received an official invitation letter confirming my participation (attached). During my stay, I will be accommodated at the tournament-designated hotel, the Lisbon Tennis Resort (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be sponsored by my national tennis association (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to representing my country in the tournament and will return home immediately after its conclusion. I have strong ties to my home country, including my family, my ongoing education at [university name], and my responsibilities as a member of the national tennis team.

Thank you for considering my application. I am honored to have the opportunity to compete at this prestigious international tournament and showcase my skills on a global stage.

Sample Eight: Attending a Music Festival in Belgium

Subject: Schengen Visa Application – Attending a Music Festival in Belgium

I am writing to apply for a Schengen visa to attend the renowned ABC Music Festival in Brussels, Belgium, from July 10 to July 15, 2024. As a passionate music lover and aspiring musician, attending this festival has been a long-standing dream of mine.

I have purchased tickets for the festival (booking confirmation attached) and will be staying at the Brussels Youth Hostel during my visit (reservation confirmation enclosed). I have sufficient funds to cover my expenses during the trip, as evidenced by my bank statements and travel insurance policy.

I am currently employed as a graphic designer at XYZ Creative Agency and have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am thrilled about the opportunity to immerse myself in the vibrant music scene and cultural experiences that the ABC Music Festival has to offer.

Sample Nine: Conducting Research in Austria

Subject: Schengen Visa Application – Conducting Research in Austria

I am submitting this application for a Schengen visa to conduct a four-week research project at the University of Vienna in Austria, from November 1 to November 28, 2024. I am currently a doctoral candidate in the field of molecular biology at XYZ University in [Your Country].

My research project focuses on the analysis of specific protein structures, and I have been invited by Professor [name], a renowned expert in this field, to collaborate on this project at the University of Vienna (invitation letter attached). This opportunity will greatly contribute to the advancement of my doctoral thesis and foster international scientific collaboration.

During my stay, I will be accommodated at the university’s guest researcher apartments (accommodation confirmation attached). My research expenses and living costs will be covered by a grant from my university (grant award letter enclosed), and I have sufficient personal funds to cover any additional expenses, as evidenced by my bank statements.

I am fully committed to completing my research project and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my ongoing doctoral studies at XYZ University.

Thank you for considering my application. I am excited about the opportunity to conduct cutting-edge research and contribute to the scientific community through this international collaboration.

Sample Ten: Attending a Conference in Sweden

Subject: Schengen Visa Application – Attending a Conference in Sweden

I am writing to apply for a Schengen visa to attend the International Conference on Sustainable Development in Stockholm, Sweden, from August 20 to August 23, 2024. As an environmental scientist and sustainability advocate, I have been invited to present my research paper at this prestigious conference.

The conference is being organized by the Swedish Environmental Protection Agency (invitation letter and conference program attached). During my stay, I will be accommodated at the Stockholm Green Hotel, which is the designated conference hotel (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by my employer, the National Institute for Environmental Research (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to presenting my research and engaging in valuable discussions with fellow scientists and sustainability experts. I will return to my home country immediately after the conference concludes. I have strong ties to my home country, including my family and my position as a senior researcher at the National Institute for Environmental Research.

Thank you for considering my application. I am honored to have the opportunity to contribute to the global discourse on sustainable development and represent my country at this esteemed international conference.

Sample Eleven: Visiting Friends in Denmark

Subject: Schengen Visa Application – Visiting Friends in Denmark

I am submitting this application for a Schengen visa to visit my close friends, [friend’s names], in Copenhagen, Denmark, from September 1 to September 15, 2024. I have known [friend’s name] since our university days, and they have been living and working in Denmark for the past three years.

During my two-week stay, I will be residing at my friend’s apartment in Copenhagen (invitation letter and address proof attached). As a freelance writer, I have the flexibility to work remotely during my trip and have sufficient funds to cover my expenses, as evidenced by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and my ongoing projects with several local clients.

Thank you for considering my application. I am excited about the opportunity to reunite with my dear friends and explore the beautiful city of Copenhagen.

Sample Twelve: Participating in a Volunteer Program in Finland

Subject: Schengen Visa Application – Participating in a Volunteer Program in Finland

I am writing to apply for a Schengen visa to participate in a three-month volunteer program at the ABC Wildlife Sanctuary in Helsinki, Finland, from June 1 to August 31, 2024. As an animal lover and conservation enthusiast, I am eager to contribute my time and skills to support the sanctuary’s mission of protecting endangered species.

I have been accepted into the volunteer program and have received a letter of confirmation from the ABC Wildlife Sanctuary (attached). During my stay, I will be accommodated in the on-site volunteer dormitory provided by the sanctuary (confirmation enclosed).

I have sufficient funds to cover my living expenses during the program, as evidenced by my bank statements and the fundraising campaign I conducted to support my volunteer journey (campaign details attached). I have also obtained a travel insurance policy for the duration of my stay.

I am fully committed to completing the volunteer program and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my job as a veterinary assistant at XYZ Animal Hospital, where I have been granted leave for the duration of the program (leave approval letter attached).

Thank you for considering my application. I am thrilled about the opportunity to contribute to wildlife conservation efforts and gain valuable experience in animal care and rehabilitation.

Sample Thirteen: Attending a Training Course in the Czech Republic

Subject: Schengen Visa Application – Attending a Training Course in the Czech Republic

I am submitting this application for a Schengen visa to attend a two-week training course on advanced software development techniques in Prague, Czech Republic, from October 10 to October 23, 2024. The course is being organized by the renowned ABC Tech Institute and will provide me with valuable skills to enhance my career as a software engineer.

I have been selected by my employer, XYZ Software Solutions, to attend this training course (employer’s letter and course registration confirmation attached). During my stay, I will be accommodated at the Prague Tech Hotel, which is the designated hotel for course participants (booking confirmation enclosed).

My training expenses, including course fees, airfare, and accommodation, will be fully sponsored by my employer (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to completing the training course and applying the acquired knowledge to my work at XYZ Software Solutions. I will return to my home country immediately after the course concludes. I have strong ties to my home country, including my family and my position as a senior software engineer at XYZ Software Solutions.

Thank you for considering my application. I am grateful for this opportunity to enhance my technical skills and contribute to the growth and success of my company.

Sample Fourteen: Visiting a Trade Fair in Hungary

Subject: Schengen Visa Application – Visiting a Trade Fair in Hungary

I am writing to apply for a Schengen visa to visit the International Trade Fair for Consumer Electronics in Budapest, Hungary, from September 5 to September 8, 2024. As a buyer for ABC Electronics, a leading electronics retailer in [Your Country], attending this trade fair is crucial for establishing new business partnerships and staying updated on the latest industry trends.

I have been appointed by my company to represent them at the trade fair and have received an invitation letter from the event organizers (attached). During my stay, I will be accommodated at the Budapest Business Hotel, which is located near the trade fair venue (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by ABC Electronics (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to fulfilling my professional duties at the trade fair and will return to my home country immediately after the event concludes. I have strong ties to my home country, including my family and my position as a senior buyer at ABC Electronics, where I have been employed for the past five years.

Thank you for considering my application. I am excited about the opportunity to represent my company at this important industry event and contribute to the growth of our business.

Sample Fifteen: Performing at a Cultural Event in Greece

Subject: Schengen Visa Application – Performing at a Cultural Event in Greece

I am submitting this application for a Schengen visa to perform at the Annual Greek Cultural Festival in Athens, Greece, from July 15 to July 18, 2024. As a renowned traditional dancer from [Your Country], I have been invited by the festival organizers to showcase our country’s rich cultural heritage through dance.

The festival organizers have provided me with an official invitation letter and performance contract (attached). During my stay, I will be accommodated at the Athens Cultural Center, which is the designated accommodation for festival performers (confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by the festival organizers (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am honored to represent my country’s cultural traditions at this prestigious international festival and will return to my home country immediately after my performance concludes. I have strong ties to my home country, including my family and my role as a dance instructor at the National Dance Academy.

Thank you for considering my application. I am grateful for this opportunity to showcase my talent, promote cultural exchange, and contribute to the success of the Annual Greek Cultural Festival.

A well-crafted Schengen visa cover letter is essential to demonstrate your purpose of travel, itinerary, financial means, and ties to your home country.

By using these fifteen samples as a guide and tailoring them to your specific situation, you can create a compelling cover letter that enhances your chances of visa approval.

Remember to provide accurate information, attach relevant supporting documents, and maintain a professional and respectful tone throughout your application.

With a strong cover letter and a complete application package, you are one step closer to embarking on your European adventure. Wishing you the best of luck with your Schengen visa application!

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Home » Visas » Schengen Visa » Schengen Visa Application Cover Letter for Tourists

Schengen Visa Application Cover Letter for Tourists

When applying for Schengen visa, you should submit an application cover letter that explains the purpose of your trip, the list of documents you have enclosed, your trip itinerary, what arrangements you have made for the same, as well as how you will pay for the trip. It is the best to provide the day-to-day plan (itinerary), which gives the consular officer a clear idea of what exactly you would be doing while in the Schengen area and what your clear intentions are.

The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation.

• 06/14/2019 – Take a flight from San Francisco, CA
• 06/15/2019 – Land at Zurich Airport, Switzerland. Overnight stay at Zurich Marriott Hotel
• 06/16/2019 – Visit Lake Zurich, Burkliplatz, and Loindehof Square
• 06/17/2019 – Visit Old Town, Rhine Falls, Grossmunster, and Uetliberg
• 06/18/2019 – Travel to The Matterhorn
• 06/19/2019 – Travel to Jungfraujoch – The top of Europe
• 06/20/2019 – Travel to Interlaken and Lucerne
• 06/21/2019 – Travel to Lake Geneva, Jet d’Eau (Water Jet), Temple de Saint-Pierre 
• 06/22/2019 – Jaridin Anglais (English Garden) and Parc de la Grange
• 06/23/2019 – Visit Jardin Botanique (Botanical Gardens)
• 06/24/2019 – Travel Back to Zurich.  Overnight stay.
• 06/25/2019 – Take a flight back to San Francisco, CA.
• Schengen visa application form
• Two photographs
• Valid passport – Original and a copy
• Proof of accommodation
• Proof of my bank statements, tax returns, and my last 3 pay stubs
• Employment letter, no objection letter
• Marriage certificate
• Flight itinerary
• Schengen visa fees
• Schengen visa travel insurance
• Proof of our legal status in US – H1B visa for myself and H4 visa for my wife
• Proof of medical records – specific to your medical condition
• Bank statements to show that you have enough money to take care of your treatment. 

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Guide to Iceland Schengen Visas for US and Green Card Holders

Prepare for your trip to Iceland, the land of natural wonders and cultural diversity, by familiarizing yourself with the visa requirements. In 2022, all Trusted Icelandic embassies and consulates in the US received a total of 3,479 visa applications. With a remarkable 96. 55% approval rate, the hope of obtaining an Iceland Schengen visa is fairly high, and many travelers from the United States of America may find this as a plus.

US Citizens Visa Exemptions.

Americans find the fragrance of Icelandic nature as this is visually overwhelming. However, citizens of the US can enjoy the privilege of visa exemption in case of an underlying short stay in Iceland and the Schengen Area, as well. In the context of movement across borders, this stands for having the liberty to investigate Iceland for 90 days as an aggregate of 180 successive days, including but not limited to activities like tourism, taking part in economic deals (for example, services and investments), short-term studies, social activities, sports, and medical treatment.

Nevertheless, for those having bigger motives than short-term visits, like job and academic work, residence, or settling in Iceland, knowledge of the procedure of how to get a (D) Visa is an unquestionable necessity.

The Dawn of ETIAS

In 2024, envision a dynamic transformation unfolding as the European Travel Information and Authorization System (ETIAS) takes effect, enhancing the travel experience for US citizens visiting Iceland. ETIAS, an electronic authorization system, plans to facilitate travel entry for the citizens of the countries that are exempt from visa requirements, among which is the USA. In contrast with the traditional visa applications, the newly proposed system removes the requirement of border crossing. Individuals can travel as many times as they desire within the passport’s validity period and will receive a three-year stay, which authorities may extend until the passport’s expiration date.

Deciphering Green Card Holder Visa Requirements

As a Green Card holder settled in the United States, embarking on a journey to Iceland presents some challenges, one of which is that according to your country of origin your passport will not serve as a means for entering Iceland Here’s a comprehensive breakdown:

Passport holders from countries with visa liberalization agreements under the European Union (EU) don’t need a visa to visit Iceland or any EU State. Similarly, if your original passport does not subscribe to such an agreement, visiting Iceland will require completing the visa application process.

Eligibility and Application Process for Green Card Holders

The residents holding Green Cards in the USA can apply for Schengen visas in Iceland but must ensure they meet some requirements. To initiate your application journey, consider the following aspects:

Residence Status: You will surely need legal residence in the US to be a holder of a Green Card or other right visas such as F1 (I-20), H1B, G1, and J1, which are all relevant and valid.

Residence Validity: For an uninterrupted trip to the Schengen area, the period of your residential status in the US should not be less than 3 months after you finish the visit. You will be able to re-enter the US smoothly and legally once the contraction to Icelandic exploration is done.

Visa Denial History: While you have been cleared for the non-visa system in Iceland or Schengen States before, you should stick to the Iceland Schengen visa application.

Iceland Visa Types for US Residents and Green Card Holders

Green Card holders and US residents have access to a variety of Iceland Schengen visa types tailored to specific entry purposes:

Iceland Airport Transit Visa:

In this case, because I am going from another non-Schengen destination, an Icelandic airport is the right choice.

Iceland Tourist/Visitor Visa:

It is to attract people who intend to see the natural amazing view of Iceland, meet and greet friends and relatives, or dive into cultural vultures.

Iceland Business Visa:

The sole purpose of this area is to facilitate the work of those individuals who are involved in meetings, conferences, and collaborations for business purposes.

Iceland Official Visit Visa:

Specifically, the official delegations should be kept in mind that represent governments or institutions when they go for a visit in Iceland.

Iceland Medical Visa:

Participation in the development of personal healthcare given to patients during tourist visits or medical consultations within Iceland.

Iceland Short-term Study Visa:

Collaboration with Icelandic educational institutes for participants with courses not exceeding three months.

Iceland Visa for Cultural, Sports, and Film Crews:

This guide provides an overview of the procedures and requirements for participants in cultural events, sports activities, or film productions in Iceland.

Document Checklist for Iceland Visa Application

The key to preparing an impeccable and detailed Iceland Schengen visa application should not be disregarded. Green Card holders must ensure they assemble the following essential documents:

Completed Application Form:

 Carefully put information in the application form and sign it with the blue pen. Instead, the downloadable format stays as a foundation.

Valid Passport:

 Never run down memory of age more than 10 years and only have at least two blank visa pages of visa. Make sure there is a gap of three months after the expiry date of the visa.

Recent Passport-sized Photographs:

 You must follow Schengen specifications, which ask for a white background, as well as size and dimension limitations.

Proof of US Residency: 

Provide either your Permanent Resident Card (Green Card) or your valid USA residence visa, and in addition give the US official the proof that you have the right to return to the US.

Travel Arrangements Evidence: 

Shine a spotlight on your flights that are already booked; share your flight booking details so your travelers can seamlessly follow your itinerary from your start to your end destinations.

Travel Medical Insurance:

 Get travel medical insurance of at least €30,000 (or equivalent in USD) covering emergencies and repatriation. 

Accommodation Proof: 

Document therefore the arrangements that could justify your accommodation, which can include hotel booking confirmation, rental deals, or invitations.

Comprehensive Cover Letter:

 Start a beautifully written cover letter that comprehensively expounds the purpose of the visit, how long you will be staying, and the different aspects.

Visa Fee Payment Receipt: 

Provide a copy of the receipt to indicate that you have paid for the visa.

Financial Capability Proof: 

Submit documents that depict your financial ability to cater to your Icelandic stay during your Icelandic stay like Bank account statements, sponsorship letters, or a combination of both.

Employment Verification:

 Send copies of work-relevant documents based on your current job, such as work contracts, bank statements, employer leave permission, and documents related to payment taxes.

Civil Status Documentation: 

To support the credibility of the dying witness, remove the documents that indicate the condition or age of the witness. Such documents include marriage certificates, birth certificates, or death certificates.

Additional Documentation: 

Depending on whether or not you are planning to travel for personal or business reasons, the required paperwork may vary. For instance, you may need, among other documents, references from your institution, an invitation letter from the relevant institution, and others.

Financial Prerequisites and Accommodation Considerations

Meeting the financial prerequisites for an Iceland Schengen visa application is crucial:

Besides a minimal amount of ISK 8,000 (about USD 64. 03) per day, you will need money for your trip to Iceland.

For the house crew members who are sponsored by another crew member, it is reduced from ISK 8,000 to USD 29.43 per day.

Similarly to hotels, the fixed rate of ISK 8,000 per day has been established for the duration of stays.

For partially reserved places, you should furnish evidence of possession of financial transactions taking place on both reserved (distributing) and autonomous days.

In the absence of the advance accommodation booking, a person needs to have written proof of the daily receipts that amount to at least USD 294. 35 or ISK 40,000.

Application Process through VFS Global

The application process unfolds as follows:

• Online Appointment: Begin the process by submitting the authorization form online and picking up the schedule for your appointment.
• Form Completion: Have the visa application form filled in carefully, making sure it is error-free and complete.
• Document Compilation: Get all documents that meet all checks list.
• Submission: Please visit the closest VFS Global Visa Application Center which is located in your residence city for your procedure.
• Biometric Data: Take fingerprints and photos when your appointment takes place.
• Visa Fee Payment: In this case, pay the visa fee using a credit card or other modes of payment accepted.
• Application Review: All the documentation will be examined and additional facts may be required if needed.
• Processing Time: The duration considered for that process averagely takes 15 days. This time could reach 30 days during peak periods and exceeds even 60 days in case of all extreme situations.
• Passport Collection: After approval, go to the application center and bear in mind that your passport with the visa stamp will be at the application center.

Iceland as a Green Card holder necessitates a meticulous understanding of visa requirements, document preparation, and application processes. By adhering to the guidelines outlined in this comprehensive guide, Green Card holders can embark on a seamless and enriching Icelandic experience. 

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Applying for a Schengen visa can be a challenging process, but writing a cover letter doesn't have to be. A well-written cover letter for a Schengen visa can greatly improve your chances of approval. This blog will guide you through the easy steps to create an effective cover letter for your Schengen visa application.

Why You Need a Cover Letter for a Schengen Visa

A Cover Letter for a Schengen Visa is an important part of your application. It gives the consulate extra details about your travel plans, reason for visiting, and financial security. This letter helps the consulate understand your intentions and assures them that you will follow the visa rules.

What to Include in Your Cover Letter for Schengen Visa

When writing a Cover Letter for a Schengen Visa application, it’s important to include specific key elements that are customized for the particular Embassy or Consulate you are addressing.

• Personal Information:  Your full name, date of birth, passport number, and contact details.  
• Travel Details: Dates of travel, flight itinerary, and accommodation details.  
• Purpose of Visit: Clearly state the reason for your trip, whether it’s tourism, business, visiting family, or attending a conference.  
• Financial Means: Proof of enough funds to cover your expenses during the stay.  
• Supporting Documents: A list of all documents you are submitting with your application.

What Other Documents Should I Submit Along with the Cover Letter for Schengen Visa?

In addition to your cover letter, you should submit the following documents with your Schengen visa application :

• Visa Application Form: Completed and signed.  
• Passport: Valid for at least six months beyond your intended stay, with two blank pages.  
• Photographs: Recent passport-sized photos that meet the Schengen visa photo requirements.  
• Proof of Accommodation: Hotel reservations, rental agreements, or an invitation letter from a host.  
• Employment Proof: A letter from your employer or proof of self-employment.  
• Additional Documents: Depending on the purpose of your visit, you may need to include additional documents such as an invitation letter, conference registration, or proof of enrollment in an educational course.

Tips for Writing a Great Schengen Visa Cover Letter

• Be Clear and Brief:  Avoid unnecessary details. Keep your Cover Letter for Schengen Visa is straightforward and to the point.  
• Be Honest:  Provide accurate information. Any differences can lead to the rejection of your application.  
• Use a Formal Tone:  While it’s important to humanize your letter, maintain a professional tone.  
• Proofread:  Ensure there are no grammatical errors or typos. A well-written letter shows your attention to detail.

Schengen Visa Cover Letter Sample

To make things easier, here’s a Schengen visa cover letter sample that you can use as a reference: [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

The Consulate General of [Country] [Consulate Address] [City, State, Zip Code]

Subject: Schengen Visa Application

Dear Sir/Madam, I am writing to apply for a Schengen visa for the purpose of [state purpose]. I intend to visit [Country] from [start date] to [end date]. During my stay, I will be staying at [accommodation details] 

The purpose of my visit is [explain reason]. I have attached my itinerary, including details of my planned activities and places I intend to visit.

I am currently employed at [your employer], and I have attached a letter from my employer granting me leave for the duration of my visit. Additionally, I have included my bank statements, which show that I have sufficient funds to support myself during my stay. In case of any sudden transactions in my account, they are due to [explain the reason, e.g., property sale, gift, etc.].

Furthermore, I have taken out a travel insurance policy with [insurance company], which provides coverage for medical emergencies, accidents, and return to my home country, as required by Schengen visa regulations. The policy number is [policy number], and the coverage amount is [coverage amount]. I assure you that I will follow all the visa regulations and will return to [your home country] before the expiration of my visa. I have attached all the required documents as listed below for your reference, including my passport details [passport number] and the details of my [family member's relationship (if applicable)], [family member's name], who will accompany me during this trip. Thank you for considering my application. I am looking forward to a positive response.

Yours sincerely,

[Your Name]  

Writing a cover letter for a Schengen visa doesn't have to be stressful. By following this guide and using the sample provided, you can create a clear, brief, and convincing cover letter. Remember to include all necessary information and be honest about your travel plans. A well-written cover letter can make a big difference in the success of your cover letter for Schengen visa application.

Feel free to use this cover letter sample for the Schengen visa as a template for your own application. Best of luck, and safe travels!

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Applying for a Visa

Supporting documents.

The following documents are generally required to be submitted in support of a visa application.

Please note that these are only the basic requirements. On the website of the applicable embassy/consulate, you will find the complete list of requirements and the application procedure.

Applicant's passport photo (35 x 45 mm).

Passport / Travel document

- Must not be more than ten years old.

- Must be valid at least three months beyond the planned stay.

- Must have at least two blank pages.

Documents confirming financial means. Either:

- the applicant's bank statement, or - guarantee from host, along with payslips or bank statement.

Documentation allowing for the assessment of the applicant’s intention to leave the territory of the member states, for examplee: - Reservation of or return or round ticket. - Proof of financial means in the country of residence; bank statements. - Proof of employment and a certificate from the employer that the applicant can come back to work upon his return. - Proof of real estate property. - Proof of integration into the country of residence: family ties; professional status.

Travel medical insurance with a minimum coverage of EUR 30.000. Applicants shall, in principle, take out insurance in their country of residence. Where this is not possible, they shall seek to obtain insurance in any other country. The insurance shall be valid throughout the Schengen area and cover the entire period of the applicant’s intended stay or transit.

Documents confirming the purpose of travel: - Letter of invitation from host (reference person), if the purpose of the trip is to visit friends or family. - For a family visit, documentation of the family relationship is required. - For a business trip, confirmation/invitation from a company in Iceland. - For tourists, hotel booking and tour booking, as applicable. - If the intention is to attend a meeting or seminar, confirmation/invitation from the applicable conference organizer/institution.

When lodging an application, the applicant shall allow the collection of his fingerprints and pay the visa fee.

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