cover letter for iceland visa

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Samples of cover letters for Iceland Visa

When applying for an Iceland visa, your cover letter is an opportunity for you to show your recipient why you qualify. The best format for writing a cover letter is:

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

No. 6/50G Shanti Path,

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

Please, find the following documents to support my visa application:

E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]

<Your Complete Name>

I am writing on behalf of my patient, (patient name here), to document the medical need of (medication/treatment/equipment in question) for the treatment of (the exact diagnosis). Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

Patient’s Diagnosis and History:

(Here include the information regarding the patient’s condition and diagnosis as well as the patient’s relatable history)

(Length of time the medication/treatment/equipment in question is necessary – possibly not exceeding 12 months)

In summary, the (medication/treatment/equipment in question) is medically necessary for this patient’s medical condition and/or improvement.

(Name and signature of physician)”

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK 3200 Whitehaven St. NW Washington, DC 20008 United States of America

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence I need to apply for a Schengen visa.

My primary motivation for traveling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark’s culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for the duration of this trip has already been accepted by my company.

Please also find additional information that proves I will be returning to the United States:

Planned Itinerary:

November 9, 2022 – Flight from New York to Copenhagen via [Flight number] November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week) November 18, 2022 – Travel To Marvik and stay there for 4 days November 22, 2022 – Travel from Marvik to Frankfurt November 28, 2022 – Flight back to New York from Frankfurt

I’m confident you’ll discover everything is in order. Don’t hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favorable reply to my application.

“Your Name And Surname” “Your Address”, United States”

“Dear Visa Officer,

I have attached to this letter the following documents [List of documents].

Frequently Asked Questions:

What other countries can i visit with my schengen visa.

You are permitted to travel to the following European countries with your Schengen Visa:

Why Is A Cover Letter Important?

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Create Cover Letter For Iceland Schengen Visa

by Femina | Mar 15, 2023 | cover letter , Uncategorized

Do you have travel plans to Iceland? If yes, you’ll likely need to create cover letter for Iceland Schengen visa. Together with your visa application, you must submit a cover letter, often known as a visa letter or a personal cover letter.

Most likely, the reason you came to this page was to get a cover letter for a Schengen visa to Iceland.

How to get a cover letter?

If you want to get a cover letter for Schengen visa which is properly structured and used by over 50,000 customers, then you can make one using FlightGen App. All you need to do is answer questions related to your Schengen visa & your cover letter will be created for you in perfect format.

IMPORTANT: You can get any single document at very affordable price, which starts from $3 and another offer is, get all types of visa documents unlimited for unlimited users from 1 account, for which price or subscription starts from $10/month.  FlightGen  offers multiple visa documents, including cover letters, travel itineraries, flight itineraries, invitation letters, leave letters, and hotel bookings. Avail this offer as soon as possible!

FlightGen creates a hybrid cover letter which includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this the exact format that we use for all our visa customers.

What Does a Covering Letter Do When Applying for Iceland Schengen Visa?

An explanation of your purpose for visiting Iceland is contained in a cover letter, sometimes referred to as a visa letter, which is addressed to an Icelandic consulate. It should contain information such as how long you want to remain, your bank records, and any other crucial papers. The purpose of the cover letter is to convince the visa officer to issue you a visa for Iceland.

Due to the fact that you are requesting a Schengen Visa for Iceland, your cover letter must detail all of the Schengen countries you will visit as well as a detailed itinerary for your whole stay in the Schengen area.

The content of a cover letter must be customized for each applicant because it differs depending on the visa application. You cannot use someone else’s cover letter for your visa application without making significant changes to match your unique needs.

Because of this, we advise that you go through each sample (which is provided in the portions that follow) and write your cover letter on a blank page (or have the FlightGen App create one for you!!).

Your covering letter for a Schengen visa will be your first point of contact with the Embassy.

Your cover letter will be put on top of all of your visa documentation. This is due to the fact that it is the first piece of evidence the visa consulate examines in order to fully understand your application and decide whether or not to grant your visa. You can also speak with the visa officer in person at this location.

By being accurate and clear in your visa application while staying impersonal, you can profit from this. A skilled visa consulate will be able to quickly determine whether to reject or approve your visa based on the information in your cover letter.

What Information Should Be Included In A Cover Letter When Applying For A Schengen Visa?

A cover letter for a Schengen visa must contain the details listed below in the order given for effectiveness:

• The location of the Schengen Icelandic consulate closest to you, which is simple to find online.
• Clearly state the type of visa requested in the subject line.
• There appear to be extra days in Iceland based on the start and end dates of the trip.
• Your travel’s objective, which aids the visa officer in comprehending the applicant’s intentions.
• Information regarding the funding source for the trip. This could be the candidate, the candidate’s spouse, a guest, or a business.
• The letter could also serve as documentation for the accommodations.
• Daily travel schedule within Iceland; Schengen tourist or business visa. Visa’s for sports, medical treatment, and visits are not necessary.
• The visa officer will need information about the applicant’s profession and business background to determine how financially stable they are.
• A list of the supporting materials included with the visa application, allowing the visa officer to evaluate all pertinent data.
• The applicant’s contact details in the event that further clarification is needed.

Overall, improving the applicant’s visa application and raising their chances of receiving a visa will be made possible by incorporating these crucial pieces of information in your cover letter.

The Synonyms Of Cover Letter

There are numerous names for a cover letter, therefore it’s critical to distinguish between them. Common alternatives to a cover letter include:

• Personal letter of cover
• The cover letter
• An introductory letter
• Embassy with a visa letter
• Letter of visa
• Schengen visa Covering letter
• A letter requesting a visa from immigration
• A letter approving a visa
• Introduction letter for a visa request
• Goal of the Travel Letter
• Letter to the embassy requesting a visa
• Cover letter for a Schengen visa
• Application letter for a visa

These terms are all interchangeable and have the same meaning.

How Do I Write a Cover Letter for Iceland Schengen Visa?

You may quickly and easily use FlightGen to create a polished cover letter for your visa application by adhering to these simple steps:

• Start by reading the FlightGen tutorial, which is quite useful.
• Download the smart app from the ITunes Store or Google Play (for Android) (for iOS).
• Respond to the Letter Wizard’s simple questions.
• You can purchase the PDF for $4.99 and download it after reading your letter.

Is a cover letter required when requesting Iceland Schengen visa?

Yes. You will be required to bring a cover letter to the visa facilitation office even if the Icelandic visa laws do not specifically state that one is required.

Sample Cover Letters For Icelandic Schengen Visa (Based On Purpose Of Travel)

Icelandic format for your cover letter depending on why you’re travelling, you’ll need a specific kind of Schengen visa; we’ll presume you’re aware of your visa situation.

Sample Cover Letter For The Application Of A Tourist Visa To Iceland

Use the sample cover letter for a tourist visa provided below if your trip to Iceland is merely for leisure. You need to have a basic trip itinerary and lodging documentation, such as reservations for a hotel or hostel. For additional information about a cover letter for a tourist visa.

You can download the pdf format of the above sample below,  this was generated using our FlightGen App.

Sample Cover Letter For Iceland Business Visa Application

If you are requesting a business Iceland Schengen visa, your paperwork and intended use for your trip will differ. Use the cover letter type below and customize it to your qualifications.

You can download the pdf format of the above sample below,  this was generated using our FlightGen App.

Sample Cover Letter For Iceland Visitor Visa Application

If you are applying for an Icelandic visiting visa, your travel schedule does not need to be included in your cover letter. Check out the example below to learn how to write your own visa letter for a visitor visa application.

Sample Cover Letter For Medical Visa Application

Use the sample cover letter for Iceland Medical visa application offered below if you have a medical issue and wish to receive treatment in Iceland.

You can download the pdf format of the above sample below,  this was generated using our FlightGen App.

Sample Cover Letter for Icelandic Spouse’s Visa Application

Is your spouse a citizen of Iceland? If you wish to accompany them, you must obtain an Icelandic Schengen Spouse Visa, often known as a Spousal Visa. As you are not need to submit a detailed itinerary, the cover letter for this visa is straightforward. Also, your spouse needs to be in possession of an Icelandic passport or a residence permit.

You can adjust the offered sample cover letter to fit your unique needs, or you can use the FlightGen App to produce a cover letter for a spouse visa.

Sample Cover Letter for a Visa to Work in Iceland

Prior to being able to work in Iceland, you must first obtain an Icelandic work visa, which permits you to employment both inside and outside of the Schengen area. Below is a sample cover letter for an Icelandic Schengen work visa.

Sample Cover Letter For Student Visa In Iceland

One of the best places to study, particularly engineering, is Iceland. Additionally, Europe is significantly less expensive than the United States and Australia for higher education of comparable quality. You need an Icelandic student visa in order to attend school there.

The following is the cover letter format for the Iceland Student Schengen visa.

Sample Cover Letter For Iceland Transit Visa Application

A Schengen Transit visa, a kind of short-stay visa, is required while passing through one of Iceland’s main airports, such as Keflavik. How to write a visa letter for an Icelandic Schengen Transit visa is demonstrated in the example below.

What further documents are needed to submit an application for Icelandic Schengen visa?

• Authentic passport with a six-month validity term and at least two blank pages.
• An application for a Schengen visa must be fully completed and signed.
• Two current color passport photos that comply with Schengen requirements.
• A clear statement of aim and a detailed travel schedule (Can be created using FlightGen App).
• Three months’ worth of original, updated, and bank-attested bank statements (Online not accepted without bank seal on it).
• Income Returns during the Past Three Years (Form 16).
• A flight schedule (for use in visa applications, use the FlightGen app) for mobile phones (Android and iOS).
• Reservations at hotels.
• Travel Protection (minimum coverage of EUR 30000) Travel insurance from HDFC Ergo starts at 300 Rupees. Consider using Visitors Coverage for other nations.

The Most Common Questions?

In order to apply for a schengen visa for iceland, where should i send my cover letter.

You must bring all of your application materials, including your cover letter, to the visa appointment. Usually, this is carried out at the Icelandic consulate or a facility that processes visas, such VFS or BLSS.

How Significant is a Cover Letter when applying Icelandic visa?

Although a cover letter is required for all visa applications, Schengen visas require it far more.

It accomplishes two things. Since it gives the visa officer more information about your travel plans, it makes it easier for them to accept or (deny!) your visa application.

We’ll start by comparing the data in your publications to the data in your cover letter. If so, getting your visa will be a simple process.

Only applicants for visas may get in touch with the visa officer here. You now have the opportunity to argue for the acceptance of your visa.

Your application for Iceland visa may succeed or failed based on the quality of your cover letter.

What should a Cover Letter for a Visa application contain?

Introduction letters are also known as personal cover letters at times (also known as visa letters).

Its goal is to provide information about your journey to visa officials. After that, they will compare it to your supporting documentation.

Your visa application will be processed swiftly if all the information is accurate.

How should I start my letter while requesting Icelandic visa?

To obtain your introduction letter as soon as possible, use the FlightGen App and let the AI do the work for you. But, you might draw ideas from the example below if you wish to write one on your own.

Your cover letter will be written for you by the FlightGen App.

What should be the main points of my cover letter to obtain Icelandic visa?

Your cover letter should include your vacation itinerary, dates, and daily plans as well as any paperwork you’ve submitted to get your Icelandic Schengen visa approved.

Which document must I submit with my cover letter when applying for a visa?

For your visa to be approved, you must provide all the documents you desire. Provide details about any additional documents you may have.

Should I use the same Font Size and Style as I did while drafting the body of the letter for my Visa application?

No. But an ornate-looking typeface is preferable to one that is simple and obvious. Utilize no more than two lines, properly spaced apart, with the proper line height. The visa officer should have an easier time reading your invitation letter as a result.

Which Cover Letter for a Visa application is most effective?

The finest cover letters provide the Icelandic officer with all the information they require concerning your trip in a clear and concise manner. The FlightGen App creates the greatest cover letters in this regard.

What information must a Cover Letter for a Visa application contain?

The following details, which you should mention in your cover letter, are the itinerary, departure dates, and arrival timings. Any further documents needed to approve an Icelandic Schengen visa should be provided.

In case the consulate needs to reach you, include your contact information.

What mistakes are frequently made when preparing a cover letter for Icelandic visa application?

Avoiding speaking partial facts or publishing false information should be your top priority while creating a cover letter.

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• Cover Letter for Schengen Visa (2024): Formats & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Sep 03, 2024

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Table of Contents

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Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

A Cover Letter for Schengen Visa is also known as the introduction letter for your Schengen Visa and is a crucial component of your visa application that serves as a medium of communication or introduction with the visa officers.

This Schengen cover letter needs to be addressed to the Embassy or consulate of your chosen country of visit in the Schengen area and outlines your purpose and suitability for the applied Schengen visa.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Mention the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the Schengen region countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. The Schengen visa cover letter template or format overview for your guidance is as follows:

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Before we dive into different cover letter samples for Schengen visas, let us first examine a generic Schengen visa cover letter sample to acquaint ourselves with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. This sample Schengen visa cover letter for tourism applicants is as follows

Also Read: Complete Guide to Schengen Tourist Visa from India

Sample Cover Letter for Schengen Medical Treatment Visa

The Schengen visa application letter sample to apply for a Schengen Medical Treatment Visa it is important that your doctor must be the one to prepare the Cover letter for a Schengen Visa and must include the following details:

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states like Cover letters for visa applications for France, Germany, Austria, etc:

• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, and meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter for Schengen visa application:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your cover letter Schengen Visa, you can follow the process mentioned below and the suitable options based on your flexibility:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like GetGIS

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a cover letter for Schengen Visa, it is crucial to be mindful and avoid mistakes, miscommunication, or errors like:

• Avoid Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Avoid Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Avoid Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Avoid Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Avoid Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Also Read: How Can I Avoid Schengen Visa Rejection? (Expert Tips)

We hope the blog on the cover letter for Schengen visa has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Book Your Free Consultation

Quick Reads:

• A Comprehensive Guide to Germany Visa Requirements
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Which is the easiest Schengen visa for Indians?

What is the success rate for Schengen Visas for Indians?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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In this article

Iceland Tourist Schengen Visa

Detailed information about the Iceland tourist visa, the required documents, eligibility, and FAQs

Knowing from close the natural beauties of Iceland, the nightlife and much more, the number of people wishing to visit their friends and relatives living in Iceland has thus increased. However, a huge share of the world population cannot just travel to Iceland with empty hands.

There are procedures that more than half of the world population needs to follow in order to enter Iceland. This means that, if you are planning to travel to Iceland for tourism you may need to apply for an Iceland Tourist Visa first.

Iceland Tourist Visa Application

The application process for an Iceland Tourist Visa requires from you to follow some exact procedures in order to be able to obtain a visa.

The steps for an Iceland Tourist Visa application are as follows:

• Make sure you need a visa to enter Iceland.
• Check if a Tourist Visa matches your purpose of entry and current situation.
• Figure out when is the right time to apply.
• Figure out where you need to file your visa application.
• Complete the application form for an Icelandic tourist visa and gather the required documents.
• Make an appointment for a visa interview.
• Pay the visa fee.
• Attend the interview.

Make sure you need a visa to enter Iceland

If you are planning to travel to Iceland for vacations, sightseeing, exploring or similar purposes, then you might be in need of a visa. You will need a Tourism Visa to Iceland if:

• You are not a national of one of the Schengen visa-exempt countries .
• Your country is visa-exempt but you have previously been rejected from entering Iceland, or any other Schengen country, without a visa.

Check if a Tourist Visa matches your purpose of entry and current situation

An Iceland Tourist Visa is a permit to enter Iceland under tourism purposes as sightseeing or vacations, for up to 90 days within a six-month period. It is part of the Schengen area, and it allows the visa holder to travel not only to Iceland, but also through the whole Schengen territory. Before you apply, you should be aware of the two types of Schengen Visas , and their different purposes on your stay.

On the other hand,  an Iceland Visitor Visa is a permit to enter the country, for people who want to visit family members or friends residing in Iceland. It comes in the form of a visa sticker affixed in a traveler’s passport. It permits its holder to stay in Iceland for up to three months within a six-month period.

Figure out when is the right time to apply

You are highly advised to apply at least three weeks prior to your trip to Iceland in order to get your visa on time. However, the earliest you can file an application is six months before the trip, and the latest is two weeks before.

Figure out where you need to file your visa application

There are different Schengen embassies representing Iceland across the globe. Check here which embassy/consulate is in charge of Iceland visa admission in your country of residence !

Complete the application form for an Icelandic tourist visa and gather the required documents

When applying for an Iceland Tourist visa you will have to submit several documents at the embassy/consulate representing Iceland in your country of residence, to prove you meet the eligibility criteria for a visa.

First, you will need to submit some standard required documents, which are required for every visa to Iceland. These documents are as follows:

• Iceland Tourist Visa Application form . Printed twice and signed at the end.
• Two passport-size photographs . Make sure your photos comply with the rest of the Schengen Visa photo requirements .
• Your valid passport . With at least two blank pages, a minimum validity of three more months beyond the date you leave Iceland and issued within the last 10 years.
• Copy of passport pages .
• Complete travel itinerary for your trip to Iceland . This document must contain as your flight name, departure/arrival timings along with dates, your flight code and your flight reservation/booking numbers.
• Travel Medical Insurance for your entire stay in Iceland . For any health incident in Iceland and the whole Schengen area, with a minimum coverage of €30,000.
• Proof of employment status . As employment contract, bank statements, employment letter, etc.
• Proof of financial means . Bank statements confirming you have a minimum of 145€ per each entry, and around 29€ per each day that you plan to spend in Iceland.
• A cover letter . In this letter you should introduce yourself, explain the purpose of your trip, as well as the intended duration of your stay in Iceland. You should also briefly explain what exactly you plan on doing while in Iceland.
• Hotel/hostel booking . Submit a document that confirms you have a booked room in Iceland for the entire stay. This document must contain the dates you will be staying there, as well as the address of the hotel/hostel.
• Rent Agreement with an Icelander property owner. If you will be renting a room/apartment/house, you need to submit a legal rent agreement with a property owner in Iceland. The agreement must contain the rental period and the address of the place.
• Invitation letter by a host in Iceland . If you plan on staying at a friend or a family owner residing in Iceland, you will need an Invitation Letter signed by this host.

Requirements for an Iceland Tourist Visa for Minors

Whereas, minor applicants will need to submit additional documents, as follows:

• Birth certificate.
• Iceland application form should be signed by both parents .
• Family court order , in cases where only one parent has full custody over the child.
• Certified copies of ID / passport of both parents.
• A notarized parental authorization to travel to Iceland, signed by both parents / guardians, if the minor will be travelling alone with another person.

Additional documents required if you are visiting relatives or friends in Iceland

In addition, you will need to submit extra documents to show why you are applying for a visa to visit Iceland. The Iceland visa specific required documents are as follows:

• Cover letter . In this letter you should introduce yourself, explain the purpose of your trip, as well as the intended duration of your stay in Iceland. Give detailed information on your relation with the host, and what you are planning to do while in Iceland.
• Invitation letter from a host in Iceland . If you will be staying over at your friends’ or relatives’ house then you will need to submit an invitation letter written by them. The letter must contain the period of your stay, their address and details on their identity.
• ID of the host .
• A copy of the passport data page and residence permit of the host if they are in Iceland on the residence permit.

Make an appointment for a visa interview

In most of the countries, you will be able to schedule an appointment online. However, in some others you will need to make the appointment in person.

Pay the visa fee

The fee for an Iceland Tourist visa is €90 . Depending on how the payment is regulated in your country of residence, you may have to pay the fee online when you apply, or in cash at the beginning of your visa interview.

Attend the interview

Attend the interview on the appointed date with all the required documents with you. We cannot stress it enough how important it is to be there on time. The interview lasts around ten minutes during which the interview asks you questions about you and your intended trip to Iceland.

After the interview, all it is left for you is to wait for the relevant authorities to process your visa application. After the processing, you will receive an answer on your application. If the answer is positive, you will receive the visa in the form of a sticker affixed in your passport.

How Long Will it take to Get a Tourist Visa for Iceland?

The processing of an Iceland Tourist Visa application takes at most 15 working days . Though the period may vary form one country to the other, since Iceland is represented by different embassies, most of the time a decision on your application will be given within 15 days.

Iceland Tourist Visa Validity

An Iceland Tourist Visa is valid for a maximum of 90 days within a period of six months. However, its validity depends on the decision of the visa processing body. If the consulate/embassy processing your visa decides that you only need i.e. 12 days to stay in Iceland, then your visa will be valid for only 12 days and you will not be able to stay any longer.

The embassy/consulate also decides how many times you can enter in Iceland. All this information is given in the visa sticker affixed in your passport. Learn here how to read a visa sticker !

Note that if you travel to other Schengen countries, the number of days you spend there will also be counted and you can not extend the 90/180 days rule. You can count the number days of your stay in the Schengen zone an Iceland through this online calculator.

How to Extend an Iceland Visitor Visa?

If you are wondering if you can extend your stay in Iceland beyond the permitted duration of stay, then you should know an Iceland visa extension is permitted only in some very specific cases. I.e. if you show proof that you cannot leave Iceland because of force majeure or humanitarian reasons preventing your from leaving.

Quick Facts About Tourism in Iceland

Tourism in Iceland is on the rise. Currently, it is estimated that the industry of tourism contributes about 10% to the GDP of the country. In 2017 alone, there were more than 2 million visitors to Iceland, the highest number of tourists to have ever entered the country. In addition, with the revolution of technology especially in the 21th century, the number of people creating friendships with Icelandic people is also at its peak. If you are passionate about nature there are countless things you could do in Iceland. You could witness the Snaefellsnes glacier and volcano, you could stroll down the beaches of the south,  enjoy the natural treatments at the Blue Lagoon, explore the lake Myvatn geothermal area and much more.

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Applying for a Visa

Supporting documents.

The following documents are generally required to be submitted in support of a visa application.

Please note that these are only the basic requirements. On the website of the applicable embassy/consulate, you will find the complete list of requirements and the application procedure.

Applicant's passport photo (35 x 45 mm).

Passport / Travel document

- Must not be more than ten years old.

- Must be valid at least three months beyond the planned stay.

- Must have at least two blank pages.

Documents confirming financial means. Either:

- the applicant's bank statement, or - guarantee from host, along with payslips or bank statement.

Documentation allowing for the assessment of the applicant’s intention to leave the territory of the member states, for examplee: - Reservation of or return or round ticket. - Proof of financial means in the country of residence; bank statements. - Proof of employment and a certificate from the employer that the applicant can come back to work upon his return. - Proof of real estate property. - Proof of integration into the country of residence: family ties; professional status.

Travel medical insurance with a minimum coverage of EUR 30.000. Applicants shall, in principle, take out insurance in their country of residence. Where this is not possible, they shall seek to obtain insurance in any other country. The insurance shall be valid throughout the Schengen area and cover the entire period of the applicant’s intended stay or transit.

Documents confirming the purpose of travel: - Letter of invitation from host (reference person), if the purpose of the trip is to visit friends or family. - For a family visit, documentation of the family relationship is required. - For a business trip, confirmation/invitation from a company in Iceland. - For tourists, hotel booking and tour booking, as applicable. - If the intention is to attend a meeting or seminar, confirmation/invitation from the applicable conference organizer/institution.

When lodging an application, the applicant shall allow the collection of his fingerprints and pay the visa fee.

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Applying for a Schengen Visa to Iceland

It is important to determine if you need a Schengen visa for Iceland based on your nationality. Knowing the application process and meeting the requirements will help ensure a successful trip.

Our visa experts have crafted the following guide to assist you at every stage of the Icelandic Schengen visa application process. Filled with valuable insights and in-depth information based on our expertise, this comprehensive guide will aid you in thoroughly preparing for your upcoming Icelandic adventure.

How to Apply for an Iceland Visa?

To apply for an Iceland visa, follow these steps:

• Check if you need a visa.
• Understand the type of visa you need.
• Determine where to lodge your application.
• Complete and download the visa application form.
• Schedule your visa appointment.
• Compile the document checklist.
• Attend your appointment.
• Wait for visa processing.
• Collect your passport.

Check If You Need a Visa

Whether you need to apply for an Iceland Schengen visa depends on your nationality.

Who Needs a Visa?

You will have to apply for a visa when travelling to Iceland if you are:

• A citizen of a non-EU  country that has not reached a visa liberalisation agreement with the EU .
• A citizen of a non-EU country that has reached a visa liberalisation agreement with the EU, but you were rejected from entering Iceland or any other Schengen country visa-free.

Additionally, even if you are from a country which has a visa-free agreement, you may need to apply for a visa if you have been denied entry, for any reason.

Exemptions from Visa Requirements

You are exempt from applying for a visa to enter Iceland if you fall into any of the following categories:

• You are a citizen of an EU member state, Iceland, Liechtenstein, Norway, or Switzerland.
• You hold a passport from the US, Canada, Australia, Japan, or any  other country with a visa liberalisation agreement with the EU .
• You possess a valid residence permit from any country within the Schengen area.

For those exempt from a visa, check out the required documents for entry into Iceland. It’s always good to be prepared!

Understand the Type of Visa You Need

If your plan involves a short trip to Iceland, lasting up to 90 days, whether it’s for tourism, visiting friends and family, or business purposes, you should apply for a short-stay visa, commonly referred to as a C-type or Schengen Visa. You have to select the reason why you are applying for the visa when completing the visa application form.

However, if your visit involves other purposes or you plan to stay in Iceland for more than 90 days, you’ll need a long-stay visa, also known as a D-type visa.

Short-Stay Visa (C) Types

• Airport transit visa .  You need to apply for a transit visa if you are travelling through Iceland as a transit country before reaching your main destination.
• Tourist visa . You need this visa if you are visiting Iceland for purely tourism purposes.
• Visitor visa . If you have a family member or a friend who you want to visit in Iceland, then you need a visitor visa.
• Medical treatment visa . This visa will allow you to seek medical treatment at a hospital or medical facility in Iceland for short-term stays.
• Cultural visit and sports visa. You need to apply for this visa if you plan on visiting Iceland for a cultural event, sporting event, festival, concert, attending an award ceremony, or as a part of a filming crew.
• Business visa . This visa will be issued if you have plans on doing business in Iceland, such as meeting a business partner or attending a business conference.
• Schengen visa for official visits. You can apply for this visa if you have an official or diplomatic passport and you will be visiting Iceland on official business.
• Short term study visa. This visa allows you to attend a short-term study program in Iceland for up to 90 days.

Determine Where to Lodge Your Application

The location where you should submit your Icelandic Short-Stay visa application is determined by your place of residence.

Finding the Right Submission Location

For an Iceland visa, you typically have to lodge your application at a visa application center, such as VFS Global, or the embassy of another Schengen country. That’s because only the Iceland embassies in London, New Delhi, Peking and Washington D.C. issue visas.

Applying from a country in Europe

• If you are resident of Belarus, Ireland, Russia, Serbia, Türkiye or United Kingdom you are required to submit the Icelandic Schengen visa applications through VFS Global .
• If you are resident of Georgia, or North Macedonia, you are required to submit the Icelandic Schengen visa applications through  TLS Contact in France.
• If you are resident of Australia or Belarus you are required to submit the Icelandic Schengen visa applications through the embassy in Iceland.
• If you are resident of Cyprus you are required to submit the Icelandic Schengen visa applications through the embassy in Germany.

Residents in all other European countries not mentioned above have to submit their Norwegian Schengen visa applications to the Norwegian embassy or consulate in their country of residence.

Applying from a country in Africa

• If you are resident of Algeria, Burkina Faso, Egypt, Ethiopia, Ghana, Ivory Coast, Kenya, Mali, Morocco, Nigeria, Senegal, South Africa, Tanzania, Tunisia, Uganda, Zambia you are required to submit the Icelandic Schengen visa applications through VFS Global .
• If you are resident of Cameroon, Madagascar, Republic of the Congo you are required to submit the Icelandic Schengen visa applications through TLS Contact in France.

Countries where you can apply for an Icelandic visa at the Embassy or Consulate of another Schengen country

Residents in all other African countries not mentioned above have to submit their Norwegian Schengen visa applications to the Norwegian embassy or consulate in their country of residence.

Applying from a country in Asia

• If you are a resident of Azerbaijan, Bahrain, Bangladesh, China, India, Indonesia, Iran, Japan, Jordan, Kazakhstan, Kuwait, Malaysia, Mongolia, Myanmar, Nepal, Oman, Pakistan, Palestine, Philippines, Saudi Arabia, Singapore, Sri Lanka, Taiwan, Thailand, United Arab Emirates or Vietnam you are required to submit the Icelandic Schengen visa applications through VFS Global .
• If you are a resident of Armenia, you should apply for a Schengen visa at Iceland Embassy.
• If you are a resident of Cambodia, Lebanon or Uzbekistan you are required to submit the Icelandic Schengen visa applications through TLS Contact in France.

Residents in all other Asian countries not mentioned above have to submit their Norwegian Schengen visa applications to the Norwegian embassy or consulate in their country of residence.

Applying from a country in South America

• If you are a resident of Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador, Guyana, Paraguay, Peru, Suriname, Uruguay or Venezuela you are required to submit the Icelandic Schengen visa applications through VFS Global .
• If you are a resident of Chile, Cuba or Guatemala you are required to submit the Icelandic Schengen visa applications through the Swedish Embassy.

Residents in all other South American countries not mentioned above have to submit their Norwegian Schengen visa applications to the Norwegian embassy or consulate in their country of residence.

Applying from a country in North America and the Caribbean

• If you are a resident of Bahamas, Barbados, Canada or United States you are required to submit the Icelandic Schengen visa applications through VFS Global .
• If you are a resident of  Dominican Republic  you are required to submit the Icelandic Schengen visa applications through TLS Contact in France.
• If you are a resident of Jamaica or Trinidad and Tobago, you are required to submit the Icelandic Schengen visa applications through the Deutsch Embassy .

Residents in all other North American and Caribbean countries not mentioned above have to submit their Norwegian Schengen visa applications to the Norwegian embassy or consulate in their country of residence.

Applying from a country in Oceania

Residents of all Oceanian countries have to submit their Norwegian Schengen visa applications to the Norwegian embassy or consulate in their country of residence.

Ensure a smooth application process by contacting the appropriate entity based on your location. If you require clarification or have specific inquiries, please reach out to the relevant agency/consulate for guidance.

Who Should Apply for a Schengen Visa at Icelandic Visa Authorities

If Iceland is the only country in the Schengen Area you plan to visit, it’s straightforward – apply at the Icelandic embassy/consulate or the authorized Visa Application Center (VAC) in your country of residence. However, if your journey includes Iceland and at least one more Schengen state, apply at the Icelandic embassy/consulate/VAC in your country of residence only if:

• You will spend more days in Iceland than in the other Schengen countries.
• You will spend an equal amount of time in each country, but you are starting your Schengen adventure by entering through Iceland.

You can’t apply for a short-stay Icelandic visa from a country where you are currently on a short-stay visa. You must hold a residence permit in the country where you are applying.

For more in-depth details, please refer to: How to Choose the Right Embassy/Consulate/VAC to Submit the Visa Application .

Complete and Download the Application Form

To start your visa application, complete the official visa application form with your personal details, travel history, and purpose of visit. Ensure all information is accurate and complete. You can either fill out the form electronically and then print it or print it first and fill it out by hand. The printed copy will be crucial during your visa appointment or when submitting your application through designated channels.

Complete the Application Form Online

Residents of India, the United Kingdom, and the United States can complete the application form online. See below.

All other applicants skip to Step 5. Schedule Your Appointment.

Access the online application form through the Directorate of Immigration website . First, you must pre-register by selecting your preferred language, country of application office, and city from the provided menus. Simply click Next to proceed.

After clicking Next , you’ll be directed to complete the application form, which includes sections for the following information:

• Personal details.
• Travel documents.
• Address and contact information.
• Journey details.
• Details about the inviting person.

Section 1. Applicant

In the Applicant section, enter your name exactly as it appears in your passport. If your surname has changed since birth, please provide this information. Similarly, if your family name has been altered at any point, please list all previous names. Additionally, include your date and place of birth, current nationality, and any former nationalities if different. Select your gender, provide your email address (please confirm it), and include your phone number with the country code. All fields marked with an asterisk (*) must be completed.

Section 2. Travel Document

Under Travel Document , select the type of travel document you possess and enter its number, issuance date, and expiry date. Specify the country that issued the document under Issued by . In the Description of Issuer field, provide details about the authority that issued your passport and the location where it was issued.

Section 3. Applicant Continued

In the Applicant Continued section, indicate your current country and city/town of residence at the time of submitting your application. Then, provide your postal code and home address. Additionally, select your current occupation and state your employer’s name. If you are a student, choose Student/Trainee and specify the name of your educational institution (e.g., school or university) in the Educational Establishment field.

Section 4. Journey

In the Main purpose(s) of the journey field , select the option that best describes why you’re traveling to Iceland. If none of the provided options apply, you can specify your purpose under Purpose(s) of the journey (if other) .

Under Member state of first entry , indicate the country where you’ll enter the Schengen Area. If there are no direct flights from your home country to Iceland, this will be the first Schengen Member state you visit on your journey.

The Member state of destination section is automatically filled as Iceland for an Iceland Schengen visa application. However, here you should write the name of the country where you’ll spend most of your traveling days.

Next , select the number of entries you’re requesting and enter your intended date of arrival and departure. The Duration of intended stay or transit (days) field will be filled automatically.

Finally , tick the box to confirm that the arrival and departure dates represent your intended flight itinerary. The number of days indicated in the “Duration” field will determine your allowed stay in the Schengen Area, so ensure it does not exceed this duration. 

Section 5. Inviting Person(s)

In this section, please provide the details of the person inviting you to Iceland. Include their name, street address, postal code, city, and country. If the inviting party is a company, check the corresponding box and provide the company’s name if applicable, then click Next .

Please note that if your primary reason for traveling is tourism, you can skip this section by clicking Next .

Submit Application Form

After clicking Next , a new screen will appear where you’ll need to carefully read and check all the boxes before clicking Submit .

After submitting your online application, you’ll receive a confirmation of successful submission. In addition to this online application, you must submit a completed and signed Schengen visa application form that you may download here . See the picture below.

The same screen will also provide a list of VFS offices in India where you can submit your application. It’s important to note that the list of submission locations may vary depending on your specific location for application.

When you click Display application for print out , you’ll be taken to a screen where you can easily print out your online application. Make sure to have this printed application with you when you submit it at the visa application center.

Please note that after submitting your application, you will receive an email confirmation as well.

Schedule Your Appointment With the Icelandic Embassy/Consulate or Visa Application Center (VAC)

Once you complete your application form and determine where you need to lodge your visa application, the next step is to schedule an appointment. You can schedule an appointment online with VFS Global or with the relevant Schengen embassy which is issuing visas on behalf of Iceland.

Make the Appointment

• If you are living in Australia, Azerbaijan, China, Ethiopia, Ghana, Hong Kong, India, Indonesia, Kazakhstan, Kenya, Malaysia, Morocco, Nepal, Russia, Saudi Arabia, Singapore, South Africa, Sri Lanka, Tanzania, Thailand, Tunisia, Türkiye, Uganda, United Kingdom, United States, or Vietnam your should submit your visa application at VFS Global.
• All other applicants must submit their applicaiton with an embassy or consulate of a Schengen country that issue visas on behalf of Iceland in that country. See where you can lodge your application .

When Should I Schedule My Appointment?

It is recommended to schedule your visa appointment at least 15 days before your intended travel date, but no more than six months before. If you are planning to travel during peak seasons (summer months, Christmas, and Easter holidays), consider scheduling your appointment even earlier. Remember that sometimes, there are waiting times for an appointment.

Appointment Fee

Scheduling an appointment for an Icelandic visa application is free of charge. However, there are other fees associated with the application process, which we have outlined below in this article.

We highly advise against scheduling appointments through non-accredited third-party intermediaries, as they may add extra fees.

How Long Do I Have to Wait for an Appointment?

You may have to wait several days to several weeks for an appointment slot to open. This will depend on the embassy or consulate handling your application (some embassies have a higher demand) and the time of year in which you are applying (certain times of year, such as the holidays, are busier).

How Can I Cancel or Reschedule My Appointment

To cancel or reschedule your appointment for an Iceland visa, you have to visit the same website which you used to schedule your original appointment. In the “Book appointment” section, there should be an option for rescheduling/changing the date.

If there is no such option available, contact the visa application center directly through their email and phone number to inquire.

Prepare the Required Documents

In order to obtain a Schengen visa, applicants need to follow a standardized set of documents specified in the Schengen visa code, though there may be some variations for each member country.

To meet the short-term stay visa requirements for Iceland, applicants must submit the following documents to the Icelandic embassy or consulate:

• The Iceland Schengen visa application form .
• Documents generally required for any Schengen visa application .
• Schengen visa insurance . The insurance should have a minimum coverage of €30,000 for medical emergencies and include repatriation in the event of death.

Each visa application undergoes a personalized review, so the required documents may differ. The Icelandic authorities may also ask for additional documentation in some cases.

Please ensure that you have all the documents with you since you may risk getting your visa denied if something is missing from your application.

Understanding the Requirement for Travel Insurance

Travel Medical Insurance is compulsory for Schengen visas under Regulation (EU) 2009/810 of the European Parliament.

Iceland visa applicants can obtain visa insurance from either Europ Assistance or vti.travel , a European insurance comparison website, comparing insurance policies of AXA, Allianz, Europ Assistance and Mutuaide.

These insurance providers are acknowledged and accepted by Icelandic Embassies and Consulates worldwide. Moreover, you can cancel the insurance at no cost by submitting proof of Iceland visa rejection.

How Much Money Do I Need to Visit Iceland?

To visit Iceland, you must have at least ISK 8000 or approximately EUR 56 per day for your stay. If someone else sponsors you, this required amount is halved to ISK 4000 or approximately EUR 28 per day. Additionally, for each entry, the total amount required is ISK 40,000 or approximately EUR 280.

Attend Your Appointment

On the date of your scheduled appointment, appear on time and make sure you have all the required documents with you as well as enough money to pay your visa fee.

During the appointment, you’ll submit your documents, provide your biometric data, and have an interview. Be on time and bring all your documents. Dress neatly and be ready to answer questions. Follow instructions and be polite.

Biometric Data

The biometric data you have to provide during the appointment includes your visa photo and fingerprint scans. If you have provided these during the last five years, you may be exempt.

This biometric information is stored in the Visa Information System (VIS) , which is a central database accessible to all Schengen Area countries. The purpose of collecting and storing biometric data is to verify identities and prevent document fraud.

Paying the Appointment Fee

Payment is a crucial requirement during the submission of your visa application. The standard application fee is €90 , which must be paid at the time of application. Additionally, if you submit your application through a visa application center, there may be an additional fee of approximately EUR 30-40.

It’s important to note that the accepted methods of payment can vary depending on the specific location where you choose to submit your application. Therefore, it’s advisable to check the accepted payment methods beforehand to ensure you have the necessary means to complete the transaction.

Visa Interview Questions

During your appointment, the consular officer may ask you questions relating to your trip to Iceland . Questions will be related to the purpose of your trip, travel itinerary, accommodation, as well as personal information about yourself such as your work, studies, family background, etc. Answer all questions truthfully.

Can Someone Else Apply on My Behalf?

Someone else can apply for an Iceland visa on your behalf under certain conditions:

• You may authorize a representative (like a family member, friend, or visa agent) to submit your application if you provide an official letter of authorization.
• All required documentation must still be provided, regardless of who submits the application.
• You might need to appear in person for biometrics (fingerprints and photo) if it’s your first application or if your biometrics are not on file within the last five years.

Generally, the most common third party who applies for a visa on your behalf are travel agencies or visa application centers. These are authorized by embassies to submit applications on behalf of applicants.

Top Mistakes to Avoid During a Visa Interview

Wait for the visa to process.

After submitting your application, the processing time for visas is 15 working days. However, occasionally, processing may extend beyond this timeframe, ranging up to 30 or even 60 days. It’s important to anticipate potential delays and organize your travel plans accordingly. Maintaining flexibility with your arrangements will help accommodate any unexpected changes in processing times.

Track Your Application

If you have applied for an Iceland visa through VFS Global, you can easily track your application through the “Track your application” option on the VFS website. You need to provide just your application reference number and last name.

If you have applied for an Iceland visa through a Schengen embassy or other governmental authority, application tracking may not be as streamlined. It will depend on each embassy/consulate, so make sure you ask or check their website.

If Your Visa Is Granted

If you receive your visa, you can travel to Iceland within the dates specified in the visa sticker. Visas can be issued for single, double, or multiple entries. The consular authorities which process your application will decide how long you can stay; visas are issued for a maximum of 90 days but may also be issued for a shorter period.

If Your Visa Is Refused

If your Iceland visa application is rejected, you will be informed of the refusal reasons through the letter of refusal. You have two possible options:

• You can file an appeal. You can submit a formal appeal within fifteen days from the date of the refusal. If the Icelandic Directorate of Immigration refused your visa, you have to submit your appeal to the Immigration and Asylum Appeals Board, Skúlagata 17, 101 Reykjavik, Iceland, or via email to [email protected] . You have to state the reference number, full name, nationality and the date of the refusal. If another Schengen embassy or consulate refused your visa, follow the instructions on the refusal letter.
• You can submit a new visa application. Alternatively, you can choose to apply for the visa again, taking care to address the reasons cited for the initial rejection. It’s important to note that this requires submitting a completely new application.

Be aware that if you decide to reapply for a visa while an appeal is pending, the appeal process will be halted to consider your new application.

See how to write an appeal letter for visa refusal

Can i get a refund of the visa fee if my visa is refused.

Once the visa fee is paid, it becomes non-refundable, irrespective of the outcome of your visa application. This means that regardless of whether your visa application is approved or denied, the visa fee will not be refunded. Therefore, it’s essential to carefully consider your application before proceeding with the payment to avoid any financial loss.

Collect Your Passport

Depending on which embassy you submit your application, you can collect your passport either in-person or they will mail it back to you via a courier service. The latter is usually more practiced, especially if you apply through a visa application center. The embassy or visa center will charge you an extra fee to courier back your passport to you.

How to Enter Iceland?

If your visa is granted, you have to enter Iceland within the dates specified on your visa sticker . The visa sticker states clearly during which days you are allowed to enter Iceland (or elsewhere in the Schengen Area), and how long you can stay.

When you enter, you must have the following documents with you:

• Your passport with the visa sticker affixed.
• Proof of travel health insurance.
• Proof of accommodation.
• Return flight ticket.
• Proof of financial means.

Please note that even with a granted visa, at the Iceland point of entry, you may be denied entry due to reasons like incomplete documentation, not meeting entry requirements or suspicion of fraud. Visas are not always a guarantee of entry; it depends on the border authorities.

Frequently Asked Questions

What is the validity of the iceland schengen visa.

A visa for Iceland lets you stay for up to 90 days in a 180-day period . But sometimes, it might be for a shorter time, depending on what the embassy decides. You can use a tool called the Schengen calculator to keep track of how many days you’ve stayed.

Is it possible to extend my Iceland Schengen visa?

You can ask for your visa to be extended, but it has to be for specific extraordinary reasons, such as force majeure or humanitarian reasons.

To apply for a visa extension, submit your request to the drop box in the lobby of the Iceland Directorate of Immigration by dropping it off yourself or sending the application by regular mail to their address. You will need a photocopy of your passport and current visa, travel health insurance, a letter explaining why you are requesting an extension, as well as a medical certificate (if applicable).

What if I overstay my Iceland visa?

If you stay in Iceland longer than your visa allows, you might get in trouble . This could mean paying fines, getting sent back to your home country, not being allowed back in, or even getting arrested. To avoid these problems, make sure to stick to the rules of your visa.

Can I visit other Schengen countries with an Icelandic visa?

With an Icelandic visa, you can travel to other places in the Schengen Area. But remember, your main reason for going should be Iceland, and any days you spend in other Schengen countries will count toward your 90-day limit.

Can I travel to non-Schengen countries with an Icelandic visa?

Sometimes, if you meet certain rules and conditions, you might be able to travel to other countries outside the Schengen Area using an Iceland Schengen visa . 

Can I work in Iceland with a Schengen visa?

No, you cannot work in Iceland with a regular Schengen visa. Schengen visas are issued for short stays for purposes such as tourism, business, or visiting friends or family. If you want to work in Iceland, you would need to apply for a work visa or a residence permit that specifically allows you to work legally in the country.

Data Protection

Your personal data provided during the visa application process is protected and stored in accordance with Articles 13 and 14 of Regulation (EU) 2016/679 (General Data Protection Regulation). This data is stored in the Visa Information System (VIS) for a maximum of five years and is accessible to the Directorate of Immigration, visa authorities, and the police.

The Directorate of Immigration is responsible for processing the data in VIS on Iceland’s behalf. If you wish to exercise your rights regarding this data, you can fill out a form to access the information registered or request corrections or deletions of incorrect or unlawfully registered data. The completed form should be sent to the Directorate of Immigration via mail or email at the following address:

• Útlendingastofnun
• 200 Kópavogi
• Email: [email protected] .

Guide to Iceland Schengen Visas for US and Green Card Holders

Prepare for your trip to Iceland, the land of natural wonders and cultural diversity, by familiarizing yourself with the visa requirements. In 2022, all Trusted Icelandic embassies and consulates in the US received a total of 3,479 visa applications. With a remarkable 96. 55% approval rate, the hope of obtaining an Iceland Schengen visa is fairly high, and many travelers from the United States of America may find this as a plus.

US Citizens Visa Exemptions.

Americans find the fragrance of Icelandic nature as this is visually overwhelming. However, citizens of the US can enjoy the privilege of visa exemption in case of an underlying short stay in Iceland and the Schengen Area, as well. In the context of movement across borders, this stands for having the liberty to investigate Iceland for 90 days as an aggregate of 180 successive days, including but not limited to activities like tourism, taking part in economic deals (for example, services and investments), short-term studies, social activities, sports, and medical treatment.

Nevertheless, for those having bigger motives than short-term visits, like job and academic work, residence, or settling in Iceland, knowledge of the procedure of how to get a (D) Visa is an unquestionable necessity.

The Dawn of ETIAS

In 2024, envision a dynamic transformation unfolding as the European Travel Information and Authorization System (ETIAS) takes effect, enhancing the travel experience for US citizens visiting Iceland. ETIAS, an electronic authorization system, plans to facilitate travel entry for the citizens of the countries that are exempt from visa requirements, among which is the USA. In contrast with the traditional visa applications, the newly proposed system removes the requirement of border crossing. Individuals can travel as many times as they desire within the passport’s validity period and will receive a three-year stay, which authorities may extend until the passport’s expiration date.

Deciphering Green Card Holder Visa Requirements

As a Green Card holder settled in the United States, embarking on a journey to Iceland presents some challenges, one of which is that according to your country of origin your passport will not serve as a means for entering Iceland Here’s a comprehensive breakdown:

Passport holders from countries with visa liberalization agreements under the European Union (EU) don’t need a visa to visit Iceland or any EU State. Similarly, if your original passport does not subscribe to such an agreement, visiting Iceland will require completing the visa application process.

Eligibility and Application Process for Green Card Holders

The residents holding Green Cards in the USA can apply for Schengen visas in Iceland but must ensure they meet some requirements. To initiate your application journey, consider the following aspects:

Residence Status: You will surely need legal residence in the US to be a holder of a Green Card or other right visas such as F1 (I-20), H1B, G1, and J1, which are all relevant and valid.

Residence Validity: For an uninterrupted trip to the Schengen area, the period of your residential status in the US should not be less than 3 months after you finish the visit. You will be able to re-enter the US smoothly and legally once the contraction to Icelandic exploration is done.

Visa Denial History: While you have been cleared for the non-visa system in Iceland or Schengen States before, you should stick to the Iceland Schengen visa application.

Iceland Visa Types for US Residents and Green Card Holders

Green Card holders and US residents have access to a variety of Iceland Schengen visa types tailored to specific entry purposes:

Iceland Airport Transit Visa:

In this case, because I am going from another non-Schengen destination, an Icelandic airport is the right choice.

Iceland Tourist/Visitor Visa:

It is to attract people who intend to see the natural amazing view of Iceland, meet and greet friends and relatives, or dive into cultural vultures.

Iceland Business Visa:

The sole purpose of this area is to facilitate the work of those individuals who are involved in meetings, conferences, and collaborations for business purposes.

Iceland Official Visit Visa:

Specifically, the official delegations should be kept in mind that represent governments or institutions when they go for a visit in Iceland.

Iceland Medical Visa:

Participation in the development of personal healthcare given to patients during tourist visits or medical consultations within Iceland.

Iceland Short-term Study Visa:

Collaboration with Icelandic educational institutes for participants with courses not exceeding three months.

Iceland Visa for Cultural, Sports, and Film Crews:

This guide provides an overview of the procedures and requirements for participants in cultural events, sports activities, or film productions in Iceland.

Document Checklist for Iceland Visa Application

The key to preparing an impeccable and detailed Iceland Schengen visa application should not be disregarded. Green Card holders must ensure they assemble the following essential documents:

Completed Application Form:

 Carefully put information in the application form and sign it with the blue pen. Instead, the downloadable format stays as a foundation.

Valid Passport:

 Never run down memory of age more than 10 years and only have at least two blank visa pages of visa. Make sure there is a gap of three months after the expiry date of the visa.

Recent Passport-sized Photographs:

 You must follow Schengen specifications, which ask for a white background, as well as size and dimension limitations.

Proof of US Residency: 

Provide either your Permanent Resident Card (Green Card) or your valid USA residence visa, and in addition give the US official the proof that you have the right to return to the US.

Travel Arrangements Evidence: 

Shine a spotlight on your flights that are already booked; share your flight booking details so your travelers can seamlessly follow your itinerary from your start to your end destinations.

Travel Medical Insurance:

 Get travel medical insurance of at least €30,000 (or equivalent in USD) covering emergencies and repatriation. 

Accommodation Proof: 

Document therefore the arrangements that could justify your accommodation, which can include hotel booking confirmation, rental deals, or invitations.

Comprehensive Cover Letter:

 Start a beautifully written cover letter that comprehensively expounds the purpose of the visit, how long you will be staying, and the different aspects.

Visa Fee Payment Receipt: 

Provide a copy of the receipt to indicate that you have paid for the visa.

Financial Capability Proof: 

Submit documents that depict your financial ability to cater to your Icelandic stay during your Icelandic stay like Bank account statements, sponsorship letters, or a combination of both.

Employment Verification:

 Send copies of work-relevant documents based on your current job, such as work contracts, bank statements, employer leave permission, and documents related to payment taxes.

Civil Status Documentation: 

To support the credibility of the dying witness, remove the documents that indicate the condition or age of the witness. Such documents include marriage certificates, birth certificates, or death certificates.

Additional Documentation: 

Depending on whether or not you are planning to travel for personal or business reasons, the required paperwork may vary. For instance, you may need, among other documents, references from your institution, an invitation letter from the relevant institution, and others.

Financial Prerequisites and Accommodation Considerations

Meeting the financial prerequisites for an Iceland Schengen visa application is crucial:

Besides a minimal amount of ISK 8,000 (about USD 64. 03) per day, you will need money for your trip to Iceland.

For the house crew members who are sponsored by another crew member, it is reduced from ISK 8,000 to USD 29.43 per day.

Similarly to hotels, the fixed rate of ISK 8,000 per day has been established for the duration of stays.

For partially reserved places, you should furnish evidence of possession of financial transactions taking place on both reserved (distributing) and autonomous days.

In the absence of the advance accommodation booking, a person needs to have written proof of the daily receipts that amount to at least USD 294. 35 or ISK 40,000.

Application Process through VFS Global

The application process unfolds as follows:

• Online Appointment: Begin the process by submitting the authorization form online and picking up the schedule for your appointment.
• Form Completion: Have the visa application form filled in carefully, making sure it is error-free and complete.
• Document Compilation: Get all documents that meet all checks list.
• Submission: Please visit the closest VFS Global Visa Application Center which is located in your residence city for your procedure.
• Biometric Data: Take fingerprints and photos when your appointment takes place.
• Visa Fee Payment: In this case, pay the visa fee using a credit card or other modes of payment accepted.
• Application Review: All the documentation will be examined and additional facts may be required if needed.
• Processing Time: The duration considered for that process averagely takes 15 days. This time could reach 30 days during peak periods and exceeds even 60 days in case of all extreme situations.
• Passport Collection: After approval, go to the application center and bear in mind that your passport with the visa stamp will be at the application center.

Iceland as a Green Card holder necessitates a meticulous understanding of visa requirements, document preparation, and application processes. By adhering to the guidelines outlined in this comprehensive guide, Green Card holders can embark on a seamless and enriching Icelandic experience. 

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Home » Visas » Schengen Visa » Schengen Visa Application Cover Letter for Tourists

Schengen Visa Application Cover Letter for Tourists

When applying for Schengen visa, you should submit an application cover letter that explains the purpose of your trip, the list of documents you have enclosed, your trip itinerary, what arrangements you have made for the same, as well as how you will pay for the trip. It is the best to provide the day-to-day plan (itinerary), which gives the consular officer a clear idea of what exactly you would be doing while in the Schengen area and what your clear intentions are.

The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation.

• 06/14/2019 – Take a flight from San Francisco, CA
• 06/15/2019 – Land at Zurich Airport, Switzerland. Overnight stay at Zurich Marriott Hotel
• 06/16/2019 – Visit Lake Zurich, Burkliplatz, and Loindehof Square
• 06/17/2019 – Visit Old Town, Rhine Falls, Grossmunster, and Uetliberg
• 06/18/2019 – Travel to The Matterhorn
• 06/19/2019 – Travel to Jungfraujoch – The top of Europe
• 06/20/2019 – Travel to Interlaken and Lucerne
• 06/21/2019 – Travel to Lake Geneva, Jet d’Eau (Water Jet), Temple de Saint-Pierre 
• 06/22/2019 – Jaridin Anglais (English Garden) and Parc de la Grange
• 06/23/2019 – Visit Jardin Botanique (Botanical Gardens)
• 06/24/2019 – Travel Back to Zurich.  Overnight stay.
• 06/25/2019 – Take a flight back to San Francisco, CA.
• Schengen visa application form
• Two photographs
• Valid passport – Original and a copy
• Proof of accommodation
• Proof of my bank statements, tax returns, and my last 3 pay stubs
• Employment letter, no objection letter
• Marriage certificate
• Flight itinerary
• Schengen visa fees
• Schengen visa travel insurance
• Proof of our legal status in US – H1B visa for myself and H4 visa for my wife
• Proof of medical records – specific to your medical condition
• Bank statements to show that you have enough money to take care of your treatment. 

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• Application Cover Letter - Business Application Cover Letter - Tourists Application Fees Application Form Flight Itinerary Invitation Letter Means of Subsistence No Objection Letter Photograph Requirements Proof of Accommodation Sponsorship Letter

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• Common Reasons for Rejections How to Appeal Rejection Sample Appeal Letter
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Applying for a Travel Visa to Visit Iceland - A Handy Guide

What is the Schengen Area?

Why do i need a schengen visa, how to apply for a visa to visit iceland, applying for a visa, what if my visa application is refused, etias application for iceland, why should you visit iceland, the northern lights, jokulsarlon glacier lagoon, mount kirkjufell, the blue lagoon.

When preparing for a trip to Iceland, navigating the maze of visa paperwork might not be as exciting as dreaming about soaking in the Blue Lagoon or chasing the northern lights . Even still, it might be the golden ticket between you and your Nordic adventure. 

This article aims to be your go-to guide in figuring out what paperwork you'll need before you can enter Iceland and begin exploring the land of ice and fire. Whether you want to rent a car , stay in the best hotels in Iceland  and explore the wonders of the Ring Road by yourself, or take one of many fantastic self-drive tours , getting your paperwork sorted is the first step.

Let's not waste any time and get right into it. Once you get through reading this article, the people at passport control will be standing vis-a-vis a visa wiz!

• See also: 18 Things to Do and Places to Visit in Iceland

Top Self Drive Tours in Iceland

10-day self-drive tour of the complete ring road of iceland with top attractions & snaefellsnes, incredible 1-week summer self-drive tour of the ring road of iceland & golden circle, 1-week northern lights self-drive tour in south iceland to jokulsarlon glacier lagoon.

• See also: Where is Iceland?

The Schengen Area is not synonymous with the European Union. Some EU countries, like Ireland, are not part of the Schengen Area, while others, like Iceland and Norway, are non-EU members but are part of Schengen. If you're planning a trip to multiple European countries, a single Schengen Visa can grant you entry to all member states. However, conditions apply, and visas are generally given by the country that is your primary destination. For more information, see this list of all the countries within the Schengen area . 

If you do not have visa-free travel to Iceland, you will require a Schengen visa, casually referred to as a tourist visa, if you want to visit the country. This short-stay visa allows its holder to travel freely within the 26 countries of the Schengen Area for up to 90 days within 180 days. The visa is commonly used for tourism, business trips, or transit.

Citizens of certain countries outside of Schengen, such as the United States, do not require a Schengen Visa for short stays within the Schengen area. This is because visa-free arrangements between individual countries and the Schengen member states allow for reciprocal short-term travel.

Photo by  ConvertKit .

Before you delve into the application process, it's probably best to start by determining if you actually need a visa to visit Iceland. You wouldn't want to do unnecessary paperwork, would you? If you're unsure whether or not you have visa-free travel to Iceland, you can look at the list of countries that require a Schengen visa.  

You can apply for a visa to Iceland in the countries and cities listed on this site . Icelandic embassies issue visas in four cities: London, New Delhi, Beijing, and Washington D.C. In about 120 other cities, other Schengen member states issue visas on Iceland's behalf.

The Icelandic Government has an informative site detailing the process of applying for a visa to visit Iceland . Applications should not be filed more than 6 months before the start of the intended visit or 9 months in the case of seafarers. As a rule, the application should not be filed later than 15 days before the start of the visit.

There are several documents you will need before applying for the Schengen visa. The following are the basic requirements, but your embassy might require further documents:

• A visa application form.
• Two recently taken passport photos (35 x 45 mm). 
• A valid passport that's no older than 10 years and should be valid for three months beyond your final stay in the Schengen Area.
• Your round reservation or itinerary, including dates and flight numbers.
• Your travel insurance policy.
• Proof of accommodation, such as your hotel/guesthouse booking, a rental agreement, or a letter of invitation from the person hosting you .
• Proof of financial means to show that you have enough money to support yourself through your stay in the Schengen Area. This can be a bank account statement, a sponsorship letter from another person who will support you financially during your stay , or a combination of both.

When applying, you must be ready to present biometric data such as fingerprints and pay the visa fee (€80 for adults and €45 for children from 6 to 12 years old.) After you finish your application, you should expect to get an answer in the following weeks. Once your visa arrives, you will be ready to travel to Iceland and get started on your adventures.

Top Nature Tours in Iceland

Best ice cave tour in vatnajokull glacier starting from jokulsarlon glacier lagoon, inside the volcano thrihnukagigur tour with transfer from reykjavik, 11-hour snaefellsnes peninsula tour in small bus with transfer from reykjavik.

Image by  VIN JD .

It's essential to follow the instructions carefully when filling out your Schengen visa application, as there are many instances where these applications get refused. Make sure that you start your application early so you have the option to amend any mistakes before you run out of time.

Several reasons can lead to the denial of a Schengen visa application. Here are some examples: 

• A failure to provide all required documents, such as missing bank statements, travel insurance, or incomplete application forms.
• The travel insurance does not cover the minimum required amount or the entire stay in the Schengen Area.
• Failing to provide confirmed hotel bookings, invitation letters, or other forms of accommodation proof.
• A lack of proof of financial sufficiency to support oneself during the stay.

If, for whatever reason, your application is refused, you will receive a refusal letter explaining the reason behind the decision. This refusal does not deny you the right to reapply for a Schengen visa at another time. 

If a Schengen visa application is refused by the Directorate of Immigration in Iceland, the applicant can appeal the decision to the Icelandic Immigration Appeals Board within 15 days of receiving the refusal letter. Along with appeals, the applicant can hand in supporting documents that could help grant the applicant the preferred outcome of the appeal.  

Image by  katyveldhorst .

The process of applying for a visa to visit Iceland will change a bit in 2025 as the European Union plans to introduce ETIAS (European Travel Information and Authorisation System). Once initiated, there will be a 180-day period of grace, after which all third-country nationals will require ETIAS approval. This electronic visa waiver will be mandatory for all visa-exempt travelers for the Schengen area and will allow them to travel to Iceland and other Schengen countries.

ETIAS will allow for a total stay of 90 consecutive days with each entry to Iceland and the Schengen Area, much like the current Schengen visa. ETIAS to Iceland will be valid for 3 years from the date of issue, meaning that you will not need to submit an application before every trip to Iceland.

Make sure to read all of the requirements to apply for ETIAS . They include: 

• Basic information such as name, date and place of birth, nationality, sex, education, occupation, etc.
• Contact information.
• A €7 application fee. However, travelers under the age of 18 or over the age of 70 will not need to pay the fee. 
• Further information (see the link above).

Applying for the Iceland ETIAS should only take a few minutes to fill out an application form. Upon arrival at European border control, you will be able to present your ETIAS-linked passport to immigration officers to gain entry to Iceland and the Schengen area. 

• See also: 40 Best Locations in Iceland

Iceland is a phenomenal travel destination, full of natural wonders and spectacular activities. Whether you wish to go whale-watching by the charming town of Husavik , take on the wilderness of the Highlands by renting a 4x4 , or simply relax in one of the country's many geothermal hot springs , Iceland has something for everyone.

If you're not convinced, here are some of the best things to see in Iceland that might sway your mind.

While the northern lights are beautiful, they can also be unpredictable. The highest chance of seeing them is by going on a northern lights tour alongside a guided expert who will not only know the best place to see the aurora borealis but will also impart you with plenty of knowledge and stories. 

Top Northern Lights Tours & Holidays

2-day ice cave & south coast tour with a trip to jokulsarlon glacier lagoon, 3-day northern lights trip in iceland with the golden circle, south coast & glacier experiences, 8-day guided northern lights winter tour of the complete ring road of iceland.

Given its stunning beauty, it is no surprise that the Jokulsarlon glacier lagoon is one of Iceland's premier attractions and a great spot for photography. The best way to experience everything the location has to offer is on a 1-hour zodiac boat tour of the glacier lagoon , where you will get up close and personal with the colossal icebergs.

The arrowhead-shaped mountain  Kirkjufell is one of Iceland's most iconic attractions. Located on the Snaefellsnes peninsula , a region famous for its natural diversity, Kirkjufell is accompanied by a quaint waterfall nearby that further enhances the location's charm.

• See also: The Ultimate Guide to Snaefellsnes Peninsula

A fun way to take in the beauty of the location from an unusual vantage point is on a  guided 2-hour kayaking tour under Kirkjufell . The rest of the peninsula is definitely worth exploring as well, which you can do on the many Snaefellsnes tours available.

• See also: 22 Best Things to Do in Reykjanes Peninsula

A dip in these warm waters offers relaxation, while the surrounding lava landscape provides a stark and beautiful contrast, making it an oasis of calm and rejuvenation. Getting a ticket to the Blue Lagoon  is something most people do when visiting Iceland, while some prefer extending their stay in the area by booking a hotel by the Blue Lagoon .

• See also: Top 10 Things to Do in Reykjavik

There are plenty of things to see in Reykjavik, such as the views from the top of Hallgrimskirkja church or Perlan  or the vibrant nightlife in Laugavegur . Taking one of the many fantastic walking tours of Reykjavik with a local expert is a great way to get acquainted with Iceland's unique culture.  

Overall, Iceland is a fantastic travel destination, and you shouldn't let a visa application should not stand in your way of getting to enjoy the country's wonders. 

That's it for our guide on applying for a visa to visit Iceland. Did we leave any of your questions unanswered? Do you have any tips for would-be visitors? Let us know in the comments below!

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Schengen Visa Cover Letter Format with sample and common mistakes

Schengen visa cover letter format with samples and common mistakes.

So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.

How am I qualified to write this post on Schengen Visa Cover Letter?

Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?

First off, let’s discuss – Why do we need a cover letter at all?

Why do we need a cover letter for Schengen Visa?

Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!

Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )

Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?

Any apprehensions, any communication – everything has to be done through the cover letter.

While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:

1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.

2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.

So, what all do we need to mention in a cover letter?

• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.

Some tips and suggestions:

• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!

My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !

For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.

Fine, enough for today’s Theory session. Let the practical class begin now!

This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.

21/06/2017 Place: Bangalore

THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052

Dear Sir or Madam,

Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)

I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)

Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways

I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,

Yours sincerely, XYZ, Address, Phone, Email.

Here, I find 3 major flaws:

• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.

A template or a sample which we used for Schengen Italy Cover Letter:

May 3, 2016 Bengaluru

The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026

Dear Sir/Madam,

I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.

We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.

Our detailed itinerary is attached inside. Brief itinerary would be as follows:

I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.

Please find the following documents to support my visa application enclosed herewith:

* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016

I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.

Sincerely, Name Mobile: Email:

This format bought us Schengen Visa for Italy on our European Odyssey last year.  Hope this post helps you in crafting your letter.

If you are planning to apply a Schengen Visa for Italy, then  click here to read a post about the process of applying Schengen Visa for Italy.

Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.

Enter the email to which you wish to receive a FREE editable sample of Schengen Visa Cover letter

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Other related important reads:

Ultimate guide for Schengen Visa Italy from India

Italy Self drive Itinerary

Iceland 10 day itinerary

Croatia 7/10 days itinerary

14 things to know before driving in Italy

Plitvice Lakes – Land of Falling Lakes, Croatia

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114 comments

Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down

Glad it was of your help 🙂

Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona

Please write into us at [email protected]

Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.

There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!

And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂

this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved

Very true Mayuri!

Hi Ashwini,

I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.

Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.

Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?

Hai Harpreet,

If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!

YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….

Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.

Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.

Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?

Hi Adhiman,

The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.

Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.

Sure Ezinne. I shall try to pen down that post soon 🙂

My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.

Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!

Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications

I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.

Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks

Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.

Thank you very much, i appreciate your reply.

By the way do we need to stick our-self with the same consulate?

That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance

There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.

Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.

Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?

Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?

As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?

Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.

I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you

Hrisheekesh Pargaonkar ±33753190588 ±917588436499

Answering your questions one by one.

q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.

q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.

q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.

q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.

q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.

Hope this helps. Thanks

hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.

waiting for reply

Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂

Can you please put more light on the format of ‘Detailed Itinerary’

Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.

Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.

It upto you Vikas. Totally your decision 🙂

Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks

If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.

Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.

Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.

Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)

2)The cover letter can be written on an A4 size paper write?

Thanks in Advance

Answering pointwise:

1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.

2. Should be printed on A4 size paper

Hello Ashwni

I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂

Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office

I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.

The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.

My queries, hence, are:

1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.

Thanks in advance.

Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.

Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.

Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂

1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.

2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.

2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.

3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.

Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.

I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂

Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.

In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic

Mention all the member states you are traveling to. Also check the multiple entry option in the application form

Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.

1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?

2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.

Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply

1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.

2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.

Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –

1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.

Thanks in advance

1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.

Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.

1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?

Thank you so much!!

1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.

Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.

Please mail me to [email protected]

I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.

Thank you in advance.

I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.

Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application

Try attaching the wedding invitation card and mention the same in your cover letter.

Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?

Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter

Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.

hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.

1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.

hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.

Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )

Please call the VFS Helpline to get clarification on this.

Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)

I think this should be fine. Can you please call VFS helpline and confirm with them?

Sorry but spelling mistake – The Honourable Consulate not Honorable.

Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable

Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.

1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.

Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.

I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.

For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!

Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance

Mulitple Entry Visa

Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks

Please check the above comment

Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?

Please write to us at [email protected]

Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?

Yes. She can show money in her account and can self sponsor.

Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday

Answering your question pointwise:

1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.

July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India

Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries

Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)

……(continues)

P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.

3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.

P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.

hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me

Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.

Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?

Don’t think that would matter as much as the content inside the cover letter. Either one would do

Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.

The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)

So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.

You can say that you are sponsoring yourself.

Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.

Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,

Yes, download it and take a print and fill it by hand.

Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.

They can apply with you I guess. Please call VFS helpline and confirm

Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.

If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.

Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?

The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.

Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?

Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!

Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?

If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.

Hi ashwini,

i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter

Yes. Please mention this in the cover letter.

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• Íslenska

Brauðmolaslóð fyrir stærri skjái

• Embassy's Jurisdiction

In order to provide better and more efficient service for all  applicants the Icelandic Embassy in New Delhi has authorized VFS Global to run Icelandic Visa Application Centre. Applicants are encouraged to hand in their applications there.

For more information about the Visa Application Centre and documentation requirements for visas to Iceland please visit VFS's website , call the helpline or send an e-mail to the Icelandic Visa Application Centre.

Applicants in India can electronically pre-register an application on the Directorate of Immigration website visa.government.is before arriving at the point of application with passports and supporting documents.

To apply for a Schengen visa to Iceland, please visit one of the following centres:

Kolkata Icelandic Visa Application Centre

The opening hours for the visa section of the Embassy of Iceland in New Delhi are Mondays – Tuesday from 09:00 – 16:30 and Friday from 09:00-16:00

Please find information about different types of Visa application requirements by clicking here:  Information for Visa applicants on the website of the Icelandic Directorate of Immigration

• Individual Tourist Visa
• Family Visa
• Business Visa
• Study/Sport/Cultural/Film Crew Visa
• Common Information Sheet
• Forms and Documents

INDIVIDUAL TOURISM

In order to ensure quick and efficient visa processing you must prepare all necessary documentation before you submit the application package to VFS Global. Failing to submit all relevant documentation will result in unnecessary delays or might lead to a refusal of your application. Therefore, please do not approach the visa reception before you have collected all supporting documentation. Personal appearance is requested for applicants applying for a Schengen visa to Iceland for the first time. Information about the application will be shared with the other Schengen countries and applying under false circumstances may affect future applications for the Schengen area. English translations must accompany the documents not originally in English. The application supporting documents should be handed in on A4 papers.

TOURIST VISA APPLICATION CHECKLIST

• The travel  document  must be valid for a minimum of three (3) months after the planned journey, issued within the previous 10 years and have at least two (2) blank pages. Provide previous old/cancelled passports – including any valid visas for Schengen or USA/UK (issued in last three years).
• Filled out online application  form visa.government.is . Printed and signed by the applicant. Filled out harmonized Schengen visa application form. Both application forms must be submitted with the application.
• One (1) passport photograph (max. 6 months old, on a white background, measuring 3.5 x 4.5 cm.)
• Travel medical insurance (insurance card is NOT sufficient) valid for all Schengen-countries. The insurance must cover the applicant for at least 30,000 Euros, for all risks e.g., accident, illness, medical emergency evacuation etc. The policy must clearly specify the period of validity and must cover the entire duration of the trip including the date of arrival & departure.
• Proof of Transportation  - Flight reservation of return or round ticket. If the applicant is travelling to several Schengen States, proof of intra-Schengen flight reservation, train itinerary or car rental. Please note that the tickets do not have to be paid, only the flight booking needs to be submitted. Travel plan covering all the within Schengen area.
• Proof of accommodation  – Hotel reservations, rental of holiday home or campus residence reservation. If you intend to stay with a family member or a friend, proof of sponsorship and/or private accommodation from the host. If you are travelling to several Schengen states, proof of accommodation in each of them.
• pay slips for the last three months.
• employment contract and holiday approved/leave letter from employer
• certificate of registration of the company.
• letter confirming enrolment in the college/university
• proof of sponsorship and a letter from the sponsor as well as copy of the sponsor’s photo ID (e.g., passport, residence permit card)
• If sponsored by spouse, please provide marriage certificate.
• pension statements for the last three months.
• proof of regular income generated by ownership of property or business.
• Should be provided by all applicants regardless of sponsorship.
• The account should be in the name of the applicant or the sponsor of the trip. In case of a sponsor, the bank statement should be accompanied by a signed sponsorship letter and a signed copy of the sponsor’s passport. The statements must show that you - during the entire trip - have 4000 ISK per day for staying in a hotel or 2000 ISK per day if the expenses connected with the stay are borne by a third party.
• Indian income tax return acknowledgment for the last two assessment years.
• Cover letter:  introduction of applicant explaining the purpose and duration of the visit in brief and detailed day-to-day itinerary of the planned trip within the Schengen area.
• If the minor is traveling with only one parent, written consent certified by public notary of the other parent or guardian, except in cases of a parent having sole custody or guardianship of the minor.
• If the minor travels alone (without parents), written consent, certified by a public notary of both parents or guardians having custody of the minor, in which case a court order or other proof of sole custody or guardianship must be provided.
• A photocopy of both parents’ passports. If not, copies of the photo ID card of the parents, if not applicable a photocopy of a birth certificate of the applicant and copies of the ID cards of the parents.

Tourism – Checklist – IND

Visa for Family visit

In order to ensure quick and efficient visa processing you must prepare all necessary documentation before you submit the application package to VFS Global. Failing to submit all relevant documentation will result in unnecessary delays or might lead to a refusal of your application. Therefore, please do not approach the visa reception before you have collected all supporting documentation. Personal appearance is requested for applicants applying for a Schengen visa to Iceland for the first time. Information about the application will be shared with the other Schengen countries and applying under false circumstances may affect future applications for the Schengen area. English translations must accompany the documents not originally in English. The application supporting documents should be handed in on A4 papers. 

VISITING FAMILY AND FRIENDS VISA APPLICATION CHECKLIST

• Online application  form https://visa.government.is/. Printed and signed by the applicant. Harmonized Schengen visa application form. Both application forms must be submitted with the application.
• One (1) passport photograph  (max. 6 months old, on a white background, measuring 3.5 x 4.5 cm.)
• Proof of Transportation - Flight reservation of return or round ticket. If the applicant is travelling to several Schengen States, proof of intra-Schengen flight reservation, train itinerary or car rental. Please note that the tickets do not have to be paid, only the flight booking needs to be submitted. Travel plan covering all the within Schengen area.
• Proof of accommodation – Hotel reservations, rental of holiday home or campus residence reservation. If you intend to stay with a family member or a friend, proof of sponsorship and/or private accommodation from the host. If you are travelling to several Schengen states, proof of accommodation in each of them.
• employment contract and holiday approved/leave letter from employer Self-employed:
• If sponsored by spouse, please provide marriage certificate
• The account should be in the name of the applicant or the sponsor of the trip. In case of a sponsor, the bank statement should be accompanied by a signed sponsorship letter and a signed copy of the sponsor’s passport. The statements must show that you - during the entire trip - have 4000 ISK per day for staying in a hotel or 2000 ISK per day if the expenses connected with the stay are borne by a third party. Indian income tax return acknowledgment for the last two assessment years.
• In case of visiting spouse living in Iceland - copy of Marriage Certificate or proof of cohabitation. Proof of family relationship if applicant is visiting close relatives: Filled out online invitation form from here: https://island.is/en/get-a-visa/supporting-documents (Invitation Letter for visitors). Filled out online sponsorship form from here: https://island.is/en/get-a-visa/supporting-documents (Guarantee form for visits)
• If the minor travels alone (without parents), written consent, certified by a public notary of both parents or guardians having custody of the minor, in which case a court order or other proof of sole custody or guardianship must be provided. 
• A photocopy of both parents’ passports. If not, copies of the photo ID card of the parents, if not applicable a photocopy of a birth certificate of the applicant and copies of the ID cards of the parents. 

Visiting family and friends - Checklist - IND

VISA FOR BUSINESS VISIT

Business visa application checklist.

• The  travel document  must be valid for a minimum of three (3) months after the planned journey, issued within the previous 10 years and have at least two (2) blank pages. Provide previous old/cancelled passports – including any valid visas for Schengen or USA/UK (issued in last three years).
• Filled out online application  form https://visa.government.is/. Printed and signed by the applicant. Filled out harmonized Schengen visa application form. Both application forms must be submitted with the application.
• Proof of accommodation – Hotel reservations, rental of holiday home or campus residence reservation. If you intend to stay with a family member or a friend, proof of sponsorship and/or private accommodation from the host. If you are travelling to several Schengen states, proof of accommodation in each of them.
• proof of sponsorship and a letter from the sponsor as well as copy of the sponsor’s photo ID (e.g., passport, residence permit card)
• Should be provided by all applicants regardless of sponsorship. The account should be in the name of the applicant or the sponsor of the trip. In case of a sponsor, the bank statement should be accompanied by a signed sponsorship letter and a signed copy of the sponsor’s passport.
• The statements must show that you - during the entire trip - have 4000 ISK per day for staying in a hotel or 2000 ISK per day if the expenses connected with the stay are borne by a third party. Indian income tax return acknowledgment for the last two assessment years.
• A cover letter from the Indian organization or company containing following details; the applicant's identity; the purpose of the journey (meetings, conferences, training or business-related events); and the period and place of intended stay.
• Signed invitation  containing contact details of the inviting party; the applicant's identity; the purpose of the journey (meetings, conferences, training or business-related events); and the period and place of intended stay.
• A photocopy of both parents’ passports. If not, copies of the photo ID card of the parents, if not applicable a photocopy of a birth certificate of the applicant and copies of the ID cards of the parents.

Business - Checklist - IND

STUDY/SPORT/CULTURAL/FILM CREW VISA

Study/sport/cultural/film crew  visa application checklist.

• The travel document must be valid for a minimum of three (3) months after the planned journey, issued within the previous 10 years and have at least two (2) blank pages. Provide previous old/cancelled passports – including any valid visas for Schengen or USA/UK (issued in last three years).
• Filled out online application  form https://visa.government.is/ Printed and signed by the applicant. Filled out harmonized Schengen visa application form. Both application forms must be submitted with the application.
• The account should be in the name of the applicant or the sponsor of the trip. In case of a sponsor, the bank statement should be accompanied by a signed sponsorship letter and a signed copy of the sponsor’s passport. The statements must show that you - during the entire trip - have 4000 ISK per day for staying in a hotel or 2000 ISK per day if the expenses connected with the stay are borne by a third party. Indian income tax return acknowledgment for the last two assessment years. 
• Name and date of birth of the applicant: 
• An outline of the applicant’s itinerary, purpose of visit, how/why the trip is relevant to his/her current studies, and the period of intended stay in Iceland/Schengen: 
• Copy of student cards or certificates of the organization/school/establishment: 
• Invitation from Organizer or such: 
• Entry tickets to event – if applicable: 
• Enrolment – if applicable: 
• Programs: 
• Letter from film company – specifying title, synopsis and shooting locations of film: 
• Complete list of names of travelling crew members along with their roles: 
• Letter from agency in Iceland confirming arrangements for film permits: 
• Certificate of registration with Association of Motion Pictures: 

Study/Sport/Cultural/Film - Checklist - IND

COMMON INFORMATION SHEET

What is a uniform schengen visa.

It is an authorization issued by one of the Member States of the Schengen Area with a view to transit through or an intended stay in the territory of the Member States of a duration of no more than 90 days in any 180 day period from the date of first entry in the territory of the Member States.

To which countries can I travel on the basis of my Uniform Schengen Visa?

 Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Croatia, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland.

Who can apply for a Schengen Visa in India?

Indian nationals and third-country nationals who are legally present in India.

Third-country nationals legally present but not residing in India, if the applicant provides justification for lodging the application in India.

Which member state is competent for examining and deciding on my Visa application?

The Member State competent for examining and deciding on an application for a uniform visa shall be:

• the Member State whose territory constitutes the sole destination of the visit(s).
• if the visit includes more than one destination, the Member State whose territory constitutes the main destination of the visit(s) in terms of the length or purpose of stay.
• if no main destination can be determined, the Member State whose external border the applicant intends to cross in order to enter the territory of the Member States.

Which consulate of the member state in India (if there are more than one) is competent for examining and deciding on my Visa application?

Please check the website of the Member State.

Where can I lodge my application?

Applications can be either lodged to an external service provider or directly at the consulate of the destination country. Please check the web site of the Member State through the links above.

What happens if my application is lodged with the member state or the consulate that is not competent for examining and deciding on my Visa?

When an application has been lodged, the consulate verifies whether it is competent to examine and decide on it. If the consulate is not competent, it shall, without delay, return the application form and any documents submitted by the applicant, reimburse the visa fee, and indicate which consulate is competent.

• Applicants shall pay a visa fee of EUR 80.
• Children from the age of six years and below the age of 12 years shall pay a visa fee of EUR 40.
• Nationals of Gambia shall pay a visa fee of EUR 120

The visa fee must be paid in local currency.

Applicants exempted from Visa fee

The visa fee shall be waived for applicants belonging to one of the following categories:

• children under six years.
• school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training.
• researchers from third countries travelling for the purpose of carrying out scientific research as defined in Recommendation No 2005/761/EC of the European Parliament and of the Council of 28 September 2005 to facilitate the issue by the Member States of uniform short-stay visas for researchers from third countries travelling within the Community for the purpose of carrying out scientific research;
• representatives of non-profit organizations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organized by non-profit organizations.
• diplomats traveling on official business.

Note : some Member States grant additional visa fee waivers for specific categories of applicants.

Service fee

An additional service fee, 23 euros, will be charged by an external service provider, VFS Global.

How long before the start of the intended visit can I apply?

Applications shall be lodged no more than six months, and for seafarers in the performance of their duties no more than nine months, before the start of the intended visit, and, as a rule, no later than 15 calendar days before the start of the intended visit. In justified individual cases of urgency, the consulate or the central authorities may allow the lodging of applications later than 15 calendar days before the start of the intended visit.

How long before the start of the intended visit should I apply?

The application process at the Embassy can take up to 15 calendar days. However, it is also recommended that you lodge your visa application considering national holidays of the country of destination and India. Please note that during holidays the operation of certain consular services may be reduced.

Do I need an appointment for submitting my application?

Applicants may be required to obtain an appointment for the lodging of an application.

What supporting documents are to be attached to my application?

Check the harmonized list of supporting documents to be submitted by applicants in the tabs above or visit the VFS website .

Please note that during the examination of an application the consulate may request additional documents.

Do I have to go through an interview at the consulate?

Please note that during the examination of an application the consulate may call the applicant for an interview.

How long does it take for the consulate to decide on my application?

Applications shall be decided on within 15 calendar days of the date of the lodging of an application which is admissible.

That period may be extended up to a maximum of 45 calendar days in individual cases, notably when further scrutiny of the application is needed.

What can I do if the Visa is refused?

As of 5th April 2011, applicants who have been refused a visa shall be informed by an official refusal letter and may have the right to appeal in accordance with the national law of the concerned Member State. Appeals shall be conducted against the Member State that has taken the final decision on the application and in accordance with the national law of that Member State. Each Member State shall indicate the references to the national law and the procedure relating to the right of appeal, including the competent authority with which an appeal may be lodged, as well as the time limit for lodging such an appeal. You will find this information in the form for notifying and motivating refusal that you will be given for such purpose.

What documents do I have to take with me when I travel on a Schengen visa?

Mere possession of a Schengen visa does not mean that the holder has an automatic right to enter the Schengen Area (i.e. the territory of the countries that issue Schengen visa).

At the external border, the visa holder may be requested to produce documents justifying the purpose and conditions of the intended stay and that they have sufficient means of subsistence, both for the period of the intended stay and for the return to their country of origin or transit to a third state into which they are certain to be admitted, or are in a position to acquire such means lawfully.

What rules apply if my family members are EU or EEA nationals?

If you are a family member of an EU/EEA national, you may qualify for an accelerated free visa procedure as long as you meet the following criteria:

• You are a family member (this includes a spouse, registered partner, child who is under 21 or a depending family member) of an EU/EEA or Swiss national (or of his/her spouse/registered partner); AND
• That EU/EEA national or Swiss national is residing in another Member State than that of which he/she is a national or travelling there to take up residence; AND
• You are accompanying the EU/EEA national or planning to join him/her for residence.

The visa should be applied for at the Embassy of the country of future residence of the EU/EEA national or Swiss national, not at the Embassy of his/her country of origin.

If you think you qualify for visa facilitation you will need to show proof that you meet these criteria when you submit your visa application.

Supporting documents, information and proof pursuant to the Visa Code that family members of EU citizens do not have to provide: documents indicating the purpose of the journey, envisaged by Article 14(1)(a) of the Visa Code46;

• documents relating to accommodation (or proof of sufficient means to cover his/her accommodation), envisaged by Article 14(1)(b) of the Visa Code;
• documents indicating that they possesses sufficient means of subsistence both for the duration of the intended stay and for the return to their country of origin or residence, or for the transit to a third country into which they are certain to be admitted, or that they are in a position to acquire such means lawfully, in accordance with Article 6(1)(c) and (3) of the Schengen Borders Code, envisaged by Article 14(1)(c) of the Visa Code;
• information enabling an assessment of their intention to leave the territory of the Member States before the expiry of the visa applied for, envisaged by Article 14(1)(d) of the Visa Code;
• proof of sponsorship or private accommodation, envisaged by Article 14(4) of the Visa Code; or
• proof that they are in possession of adequate and valid travel medical insurance to cover any expenses which might arise in connection with repatriation for medical reasons, urgent medical attention and/or emergency hospital treatment or death, during their stay(s) on the territory of the Member States, envisaged by Article 15 of the Visa Code

For further information please visit the website of the Icelandic Directorate of Immigration

Applicants fingerprints and photo are commonly referred to as biometric data.

Applicants need to appear in person for the collection of the biometric data: ten fingerprints and a photograph are collected from persons applying for a visa.

Before the capturing of the photo, applicants may be asked to remove glasses or adjust head coverings if they hide facial features.

Certain categories of applicants are exempt from the requirement to give fingerprints, including:

• Children under the age of 12
• Persons for whom fingerprinting is physically impossible
• Heads of State and members of national governments, and members of their official delegations when invited for an official purpose.
• Sovereigns and other senior members of a royal family, when they are invited by Member States' governments or by international organizations for an official purpose.

The introduction of biometric data is part of the Schengen Visa Information System (VIS). For more information about VIS, fingerprints, data protection and legal background, please click here.

Please refer your complaints to [email protected]

Consultation

Please note that certain third country nationals might be subject to prior consultation as stipulated in article 22 of the visa code.

• Schengen Visa Application Form
• Frequently Asked Questions (FAQ)
• Biometric Data Collection Requirements
• Procedure at VFS Visa Applications Centre
• Checklist Missing Documents And Comments
• Invitation Letter
• Guarantee form for visits

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• Schengen Visa - Start Here
• Guides Comprehensive Step-By-Step Guides About the Schengen Visa Requirements & Application Process
• Statistics Get the latest and most up-to-date Schengen Visa and Europe tourism statistics

Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

• Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

• Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

• Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

• Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

• Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

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There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

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•  Apart from the candidate’s credentials, the Immigration Authority expects and mandates the applicant to include a cover letter outlining the intentions to take a tour/visit the country.
•  A Cover Letter (CL) is a wonderful opportunity for the applicant to present the reasons for tourism. A well-written CL is a chance to create an optimistic impression as it plays a critical part in influencing the reader as it addresses the motive and benefits of a foreign tour/visit and returning.

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Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample