how to write an application letter to travel

WTO / Letters and Emails / Travel Permission Letter: Sample Letters & Writing Tips

Travel Permission Letter: Sample Letters & Writing Tips

A travel permission letter is a letter that a parent or guardian writes acknowledging that their minor will be traveling alone or accompanied by an adult who is not a legal guardian. 

A letter may, however, not be simple to write since it’s a formal letter that requires a systematic way of being presented. Some of the problems you may encounter include a lack of formality in giving crucial details needed or requested. Misunderstandings of the aspects by the recipient due to lots of grammatical errors and spellings are another cause. Lack of a detailed description of the nature of the visit, length of stay and a strong case for approval of the letter may also lead to the letter’s rejection.

Using a sample permission letter could greatly assist you in improving your odds of acceptance. The samples not only make things clearer, smoother, and more straightforward to understand but also allow the recipient to have an understanding of your request, increasing its approval. Mentioned in the instructions below are some of the answers that could help you when writing a proper letter to a teacher or school.

Free Downloads (Examples)

How to Write a Permission Request Letter to Travel

Writing a travel permission letter for a child traveling alone or supervised by someone other than their parents or guardians requires clarity, specificity, and formal language.

Here’s a step-by-step guide on how to write such a letter:

• Begin the letter by providing your full name, address, contact information (email address and phone number), and date.
• Address the recipient of the letter by their full name, job title (if applicable), and address. If you’re unsure of the recipient’s name, you can use a general salutation such as “To Whom It May Concern.”
• Clearly state the full name of the child who will be traveling. Include their date of birth and any other relevant identifying information, such as their passport or identification number.
• Clearly state that the letter is granting permission for the child to travel alone or supervised by a designated companion. 
• Outline the specifics of the trip , including the destination, dates of travel, mode of transportation, and any connecting flights or stops.
• Explicitly state that you, as the child’s parent or legal guardian, authorize the child to travel under the specified conditions.
• Provide contact information for both parents or legal guardians, as well as contact information for the child’s travel companion. Ensure that the recipient knows who to contact in case of an emergency.
• Offer to provide additional information or clarification if needed. Provide your contact information again for easy access.
• Conclude the letter with a polite thank you for their attention to the matter.
• Sign the letter with your full name. If you’re sending a hard copy, your signature is necessary for validation.
• Depending on the circumstances, you may want to consider having the letter notarized to add an extra layer of validity.
•  Before sending the letter, carefully review it for accuracy, clarity, and grammar. Ensure that all details are correct and that the letter effectively communicates your authorization.

Template Permission Letter

[Your Full Name]

[Your Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

To Whom It May Concern,

I/We, [Your Full Name(s)], am/are the legal parent(s)/guardian(s) of [Child’s Full Name], born on [Child’s Date of Birth], passport number [Child’s Passport Number], residing at [Child’s Address].

I/We hereby grant permission for my/our child to travel from [Departure Location] to [Destination Location], departing on [Departure Date] and returning on [Return Date], without the accompaniment of myself/ourselves. During this period, my/our child will be:

Traveling under the supervision of [Guardian’s Full Name], born on [Guardian’s Date of Birth], passport number [Guardian’s Passport Number], whom I/we have authorized to act as a guardian for my/our child in my/our absence.

Traveling alone.

[If traveling with a guardian, include:] I/We have given [Guardian’s Full Name] full authority to make any decisions regarding the health and safety of my/our child during this trip, including but not limited to medical treatment decisions in case of emergency.

Attached to this letter are copies of my/our identification [Specify the type, e.g., passport, driver’s license], my/our child’s identification, and the travel consent form signed by both legal parent(s)/guardian(s).

For verification purposes, I/We can be reached at [Your Phone Number] or [Your Email Address].

I/We appreciate your attention to ensuring the safety and welfare of my/our child during their travel.

Thank you for your cooperation.

[Your Signature(s)]

[Your Printed Name(s)]

Attachments:

• Copy of Child’s Passport
• Copy of Legal Parent(s)/Guardian(s)’ Identification
• Notarized Travel Consent Form (if applicable)

Sample Permission Letters for Travel

I, Jane Doe, am the legal parent of Emily Doe, born on March 15, 20XX, passport number USA1234567, residing at 123 Maple Street, Anytown, State, ZIP. I hereby grant permission for my daughter to travel from New York, NY, to London, UK, departing on March 10, 20XX, and returning on March 24, 20XX, traveling alone.

I have arranged for Emily to be received at the destination by my sister, Ann Smith, residing at 456 London Road, London, UK, ZIP. Ann Smith will be responsible for Emily’s care and accommodation during her stay in the UK. Ann can be contacted at +44 20 1234 5678.

For the duration of Emily’s trip, I authorize any required medical treatment that may be necessary. I have attached a notarized letter of consent that includes my authorization for medical treatment along with copies of my identification and Emily’s birth certificate for verification purposes.

I can be reached at any time at my phone number, 555-678-1234, or via email at [email protected], should verification of this permission or any additional information be required.

I appreciate your attention to ensuring Emily’s safety and welfare during her travel and stay in the UK.

[Signature]

• Notarized Letter of Consent for Medical Treatment
• Copy of Emily Doe’s Passport
• Copy of Jane Doe’s Identification
• Copy of Emily Doe’s Birth Certificate

We, John and Lisa Carter, are the legal parents of Sophia Carter, born on April 8, 20XX, passport number USA987654321, residing at 789 Pine Road, Greenville, State, ZIP. We hereby grant permission for our daughter to travel from Los Angeles, CA, to Paris, France, departing on April 15, 20XX, and returning on April 29, 20XX, under the supervision of her grandparents, Michael and Susan Taylor.

Michael Taylor, born on May 5, 19XX, passport number USA11223344, and Susan Taylor, born on July 7, 19XX, passport number USA55667788, will be responsible for Sophia’s care and safety during their journey and stay in France. We have organized all necessary accommodations and have informed the Taylors of all required details pertaining to Sophia’s travel, health, and well-being.

During Sophia’s trip, we authorize her grandparents, Michael and Susan Taylor, to make any decisions regarding her health and safety, including but not limited to medical treatment in case of emergency. Attached to this letter, you will find a notarized consent form that includes our authorization for medical treatment, along with copies of our identification, Sophia’s birth certificate, and the passports of all parties involved for verification purposes.

Should you require any further information or need to contact us for any reason, we are available at our phone number, 555-890-1234, or via email at [email protected].

We appreciate your cooperation in ensuring a safe and enjoyable trip for Sophia and her grandparents.

Thank you for your attention to this matter.

[Signatures]

John Carter

Lisa Carter

• Notarized Consent Form for Medical Treatment
• Copy of Sophia Carter’s Passport
• Copy of John and Lisa Carter’s Identification
• Copy of Sophia Carter’s Birth Certificate
• Copies of Michael and Susan Taylor’s Passports

Key Takeaways

These samples are well-crafted permission letters for minors traveling internationally, demonstrating key elements that ensure their effectiveness:

Clear Identification: Each letter starts by clearly identifying the child and the legal guardians, providing essential information such as names, birth dates, and passport numbers.

Specific Travel Details: The letters outline detailed travel plans, including departure and return dates, destinations, and the mode of travel, ensuring clarity regarding the trip’s scope.

Designated Guardian Information: The appointed guardians for the trip are named, with contact information provided. This establishes accountability and a point of contact during the child’s travel.

Medical Authorization: Both letters include authorization for medical treatment if necessary, acknowledging the importance of ensuring the child’s health and safety during their trip.

Attachment of Relevant Documents: Each letter lists attached documents, such as a notarized consent form, copies of passports, birth certificates, and identification, providing verification of the information stated and authorization granted.

Contact Information for Verification: The inclusion of the legal guardians’ contact information offers a direct line for any required verification or additional inquiries, emphasizing their availability to address concerns.

Polite and Cooperative Tone: The respectful and cooperative tone throughout the letters reflects the guardians’ appreciation for any assistance provided to ensure the child’s safe travel and stay.

These elements collectively contribute to the letters’ effectiveness by providing comprehensive and verifiable information, ensuring the child’s safety and well-being are prioritized and clearly communicated to relevant authorities and caretakers.

About This Article

Was this helpful?

Great! Tell us more about your experience

Not up to par help us fix it, keep reading.

Letters and Emails , Permission

Parent’s permission letter for picnic (school events).

Letters and Emails

Sample permission letter to use church premises (free template).

Permission Letter Asking for Leave from Work (Samples)

Writing a Child Travel Consent Letter – Samples

Sample Permission Letter for Medical Treatment (Consent)

Sample Permission Letter for Photoshoot (Use Location)

Sample Permission (Consent) Letters to Use School Premises

Permission Letter to Visit Prisoner (Sample Letters)

Introduction , Letters and Emails

How to introduce yourself professionally (with examples).

Letters and Emails , Rejection

College rejection letter samples | how to write (format).

Debt Release Letter (How to Write) Free Samples

Thank you for your feedback.

Your Voice, Our Progress. Your feedback matters a lot to us.

Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

Sample Request Letter for Travel Grant: Free & Customizable

In this guide, I’ll share a step-by-step process to write an effective request letter for a travel grant, incorporating tips from my personal experience to help you enhance your application.

Key Takeaways: Understand the Purpose : Know the goal of your travel grant letter and what the funding organization is looking for. Personalize Your Letter : Customize your letter for each grant application, showing how your travel aligns with the grantor’s objectives. Be Clear and Concise : Present your information clearly and concisely, focusing on the impact and benefits of your travel. Provide Supporting Details : Include details about your travel plans, budget, and the significance of the grant to your goals. Proofread and Review : Ensure your letter is error-free and polished before submission.

Step 1: Research the Funding Organization

Before you begin writing, it’s crucial to understand the funding organization’s goals and priorities. This knowledge will allow you to tailor your letter to align with their mission.

• Visit the organization’s website : Understand their mission, values, and previous grant recipients.
• Align your goals : Identify how your travel objectives complement the funder’s mission.

Step 2: Start With a Strong Introduction

Your introduction should grab the reader’s attention and provide a snapshot of your travel purpose.

• Introduce yourself : Briefly mention your background and relevant accomplishments.
• State the purpose : Clearly articulate the reason for your travel and the grant request.

Step 3: Detail Your Travel Plan

This section should provide a clear and detailed overview of your travel plan, highlighting its importance and relevance.

• Destination and duration : Specify where you’re going and how long your travel will be.
• Objectives : Outline the main goals of your travel and what you plan to achieve.
• Relevance : Explain how your travel aligns with the funder’s objectives.

Step 4: Discuss the Impact

Emphasize the potential impact of your travel, both on your personal/professional development and on broader goals aligned with the funding organization.

• Personal impact : Describe how the travel will contribute to your growth or career.
• Broader impact : Illustrate how your travel will benefit a larger community or align with shared goals.

Step 5: Provide Budget Details

Trending now: find out why.

Transparency is key when discussing your budget. Provide a clear breakdown of the expected costs and how the grant will support these expenses.

• Itemized budget : List all travel-related expenses, including transportation, accommodation, and any other costs.
• Justification : Explain why each cost is necessary and how it supports your travel objectives.

Step 6: Conclude With a Strong Closing

End your letter on a persuasive note, summarizing the key points and expressing gratitude for the consideration.

• Recap : Briefly summarize the main points of your letter.
• Thank you : Express appreciation for the reader’s time and consideration.

Personal Tips From Experience:

• Tailor Your Message : Never use a one-size-fits-all approach. Customize each letter for the specific grant and organization.
• Be Passionate but Professional : Show enthusiasm for your travel but maintain a professional tone.
• Follow Up : After submitting your letter, a polite follow-up can demonstrate your commitment and interest.

Template for a Travel Grant Request Letter

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Organization’s Name] [Organization’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to request a travel grant for [specific purpose of travel] that aligns with [organization’s mission/goal]. As a [your position/profession], I have dedicated myself to [briefly state your relevant experience or background related to the travel].

My travel plan includes [briefly outline your travel plan], which is essential for [state the purpose and its relevance to the organization’s goals]. The estimated budget for this travel is [mention the budget], which will cover [list the main expenses].

This opportunity is significant to me because [explain the personal and broader impact of the travel]. Your support would be instrumental in achieving [mention the expected outcomes of the travel].

I am excited about the possibility of [briefly recap the travel’s purpose and its alignment with the organization’s objectives]. Thank you very much for considering my request. I look forward to the opportunity to further discuss how this travel grant can mutually advance our goals.

Sincerely, [Your Name]

Frequently Asked Questions (FAQs)

Q: how do i ensure my request letter for a travel grant stands out to the committee .

Answer: In my experience, personalizing the letter with a compelling narrative that connects my research or participation with the event’s theme made a significant impact. I made sure to highlight how the travel grant would not only benefit my professional development but also contribute to the broader academic community.

Q: What essential details should I include in my travel grant request letter? 

Answer : When I wrote my request letter, I focused on clearly stating the purpose of my travel, the relevance of the event to my work, and a detailed budget breakdown. This transparency and specificity seemed to resonate well with the grant committee, showcasing my organizational skills and genuine need for support.

Q: How can I demonstrate the importance of attending the event in my travel grant request letter?

Answer : In my letter, I emphasized the unique opportunities the event offered for networking, learning, and presenting my work, which were not available locally. By illustrating how these experiences were crucial for my career advancement, I made a strong case for the grant’s significance.

Q: What tone should I use when writing a request letter for a travel grant?

Answer : I found that a professional yet personable tone worked best. I expressed my enthusiasm and commitment while maintaining a respectful and formal approach, which I believe helped establish a connection with the reviewers.

Q: Can I mention other sources of funding in my travel grant request letter?

Answer : Absolutely, in my letter, I mentioned other funding sources I had secured or applied for, demonstrating my proactive efforts in funding my travel. This showed the committee that I was resourceful and committed to attending the event, potentially increasing my chances of receiving the grant.

Q: How do I follow up after submitting my travel grant request letter?

Answer : I made sure to send a polite follow-up email two weeks after submission, reiterating my interest and offering additional information if needed. This kept my application on their radar and demonstrated my eagerness and professionalism

Related Articles

Hardship letter for 401k withdrawal example: free & effective, birth certificate request letter sample: free & effective, free name change request letter sample, sample letter for name correction: free & effective, sample confirmation request letter for receiving christmas party money, [sample] letter requesting an interview for job, leave a comment cancel reply.

Your email address will not be published. Required fields are marked *

In this article

UK Cover Letter for Visa Application

Composing an effective cover letter for your UK visa application with expert guidance and free samples.

When applying for a UK visa, sometimes the Embassy may request to submit a cover letter. The cover letter needs to be short and to the point; it must give the Embassy an apparent reason why you are applying for a UK visa. Read the article below for further information regarding the UK cover letter, what to include, and other questions you might have.

Who Needs a Cover Letter When Applying for a UK Visa?

Everyone who applies for a UK visa can submit a printed and signed cover letter attached to their visa application form. However, It is only necessary to submit a cover letter if it is noted in your visa application form.

Important: The cover letter explains in more detail the reason and the purpose of your visit to the UK. By submitting a cover letter, the Embassy or Consulate of the UK will have a clearer vision of why you are applying for a UK visa.

Types of UK Cover Letters

The Republic of the United Kingdom has different visa types that apply to everyone who wishes to apply for a UK visa for any different purpose. With that being said, there are also other types of UK cover letters, such as:

• Work cover letter
• Student cover letter
• Family reunion cover letter
• Tourist cover letter
• Business cover letter

You can write any of the mentioned cover letters depending on the visa type you are applying for.

How to Write a Cover Letter for UK Visa Applications?

Here are a few tips to help you write the perfect cover letter when applying for a UK visa:

• The first step is to include the Embassy’s information and the name of the country you are applying from.
• Full name (first and last)
• Passport number
• Citizenship
• The city and country you live in
• Your professional career
• The third step is to introduce the purpose of your visit to the UK and how long you are planning to stay.
• The fourth step is to explain in detail your trip itinerary; you must also include the accommodation and financial information (where you will stay and how you will financially support yourself during your stay in the UK).
• The fifth step is to mention the documents you will submit together with your cover letter when applying for your UK visa.
• The sixth step is to include your personal contact information, such as your email address and phone number. This information will help the embassy to contact you regarding your UK visa application results.

What Not to Do in a Cover Letter for UK Visa Application

Make sure you avoid these mistakes when writing your UK visa application cover letter:

• Do not write long sentences or paragraphs
• Be straightforward
• Keep it simple
• Do not copy your cover letter
• Do not include unnecessary personal details
• Do not be rude
• Do not make grammatical mistakes
• Do not give false information
• Be formal and respectful
• Do not forget any important information

Cover Letter for UK Visa Application Sample

Here is a simple sample you can refer to when writing your cover letter:

English that goes straight to the heart

Letter of Permission to Travel

A permission letter is an official or formal request letter written to higher authorities for the purpose of seeking permission to take leave for different reasons.

This type of letter is used while communicating with officials or associates with whom the writer does not share a personal relationship.

Permission Letters can be recognized by their tone which is often a combination of politeness and formality and their short length. In this post, we have added some important tips, Format, and the top 12 Letters of Permission to Travel.

Letter of Permission to Travel Tips

• Write the heading and reference number properly.

Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.

• Mention the subject in brief.
• The body of the letter should be concise and to the point. (Ensure the reason is legitimate)
• Use the subscription ‘Yours faithfully’.
• Use the full signature of the writer.

Letter of Permission to Travel Format

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,…………….. Designation & …………………. Address……………………………

Daily Test - Attempt Now

Subject: (One short sentence stating the purpose of the letter.)

Salutation, (E.g.: Dear …,)

Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Thanking you. Complimentary Ending: (E.g.: Yours sincerely/faithfully,) Sender’s Signature Sender’s Name Sender’s Designation

Letter of Permission to Travel Samples

Letter of permission to travel sample #1.

To. The Manager, Motija Finance

Subject: Letter of Permission to Travel

Respectfully, I am Rakesh Sharma and I work as a head clerk in your company. My employee ID is RD1243C. I am writing this letter to seek permission for being absent from my work from 1st August to 16th August. My children’s summer vacation has started and I haven’t spent time with them for a long time. So I decided to take a vacation for 15 days. I will be back to work on 17th August.

I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.

I would be obliged if you will approve this.

Yours sincerely,

Rakesh Sharma, Head Clerk, Motija Finance

Also, Read Permission Letter to Principal

Letter of Permission to Travel Sample #2

To, The Manager, XYZ Company, New York

With respect, I am John Allen and I work as a Junior Engineer in your company. My employee ID is JA1243C. This is to bring to your notice that, I met with an accident on the 15th of April. I have a small fracture on my right leg and I’m scheduled to undergo minor leg surgery on the 18th of April. I have to travel to New York for surgery and New York is far away from my workplace. The doctor has also advised me complete bed rest for a period of 1 month after the surgery.

I am writing this letter to seek permission for being absent from my work from 16th April to 16th May. I will be mostly available after the 16th of May to resume my work.

Although I will not be in the office during this time period, I will still be available via email or phone. You can reach me through my number (9853876378), in case of an emergency.

Hoping for a quick reply as I have to book hotels and flights.

Yours Faithfully, John Allen, Junior Engineer, XYZ Company

Letter of Permission to Travel Sample #3

To Office-in-charge, XYZ Company, New Delhi

Respected Ma’am,

I am Manish Sharma, an employee in your company, my ID no -7654A. It’s been 2 years since I had my last vacation. I am writing this letter to seek permission for being absent from my work from the 15th of September to the 29th of September. I have a trip scheduled to visit my hometown. Due to this, I will be travelling out of the station on the 15th of September and will be coming back to work on the 30th of September.

I am a responsible employee and never leave my office unless there is a requirement. I have spoken to the team to ensure that there is no inconvenience in my absence.

Hoping for a positive response.

Thank you Yours Truly, Manisha Sharma

Also, Read Permission Letter Samples

Letter of Permission to Travel Sample #4

To, The Manager, Infosys Technology

I am writing this letter to seek permission for being absent from my work for 30 days which I told you about earlier. It has been almost two years since I could not spend proper time with my family. So I decided to go to New York with my family. I’m leaving for vacation on the 1st of April. I will return to work on the 1st of May.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Sincerely, Peter Paul, Senior Engineer, Infosys Technology,

Ph no – +19159969739, Email – [email protected]

You Asked, We Listened – Get Free Access to All Writing Lists 😍😍

Letter of Permission to Travel Sample #5

Το, The Manager, TCS, Salt Lake, Kolkata

Dear Madam,

I am writing this letter to seek permission for being absent from my work from 15th December to 31st December. My children’s winter vacation has started and I haven’t spent time with them for a long time. So I decided to take a vacation for about 15 days. I would like to leave work on 15th December and return to work on 2nd January.

I shall be very thankful to you for this favour.

Yours sincerely, Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023

Letter of Permission to Travel Sample #6

To, The Manager, Cyber Technology, Kolkata

Respected Sir,

I am writing this request letter to seek permission for being absent from my work from 20th August to 27th August. I will be back to work on 28th August. It has been almost five years since I could not go to my native village. This year I want to spend my vacation time in my village.

Thanking you.

Manish Pandey, Junior Technician, Cyber Technology, Contact no: 917698567487, [email protected]

Also, Read Letter of Permission to be Absent from Work

Letter of Permission to Travel Sample #7

To, The Office-in-charge, Vital Technology, Kolkata

I am writing this letter to seek permission for being absent from my work from 5th July to 15th July. I will be back to work on the 16th of July.

The 8th of July is our marriage anniversary and that’s why we will travel to Australia to spend some time with family.

I am a responsible employee and never leave my office unless there is a need. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.

Hoping for a quick reply as have to book hotels and flights.

Rajat Sen, Senior Technician, Vital Technology

Letter of Permission to Travel Sample #8

To, The Manager XYZ Company Sinthi More, Kolkata

Respected Madam,

Most humbly I beg to say that, I am Tanisha Sen, working in your company as an assistant technician. I want to say that my brother’s marriage ceremony is going to be held in our village on 28th April. I want to join the Marriage and want to help in the ceremony. I am writing this letter to seek permission for being absent from my work for 1 week from 25th April to 2nd May. I will be back to work on the 3rd of May.

So, please give your approval to take one week’s vacation leave.

I would be thankful for your consideration.

Yours faithfully,

Tanisha Sen Assistant Technician

Also, Read Leave Application for Vacation

Letter of Permission to Travel Sample #9

I am writing this letter to seek permission for being absent from my work from 15th April to 22nd April. I will be back at work on23rd of April. My husband and I are planning a vacation for the first time after marriage.

Pallabi Sarkar, Assistant Technician

Letter of Permission to Travel Sample #10

To, The Principal Losada High School Losada, Debra, Paschim Medinipur, WB

With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I am writing this letter to seek permission for being absent from my work from 11th December to 17th December. My parents live in my village and they are very sick and I haven’t spent time with them for a long time. In these circumstances, please give your approval to take one week’s vacation leave. I will be back to work on the 18th of December.

I will be highly obliged for your consideration.

Rajesh Sen Assistant Teacher

Frequently Asked Questions (FAQ)

What is a permission letter.

A permission letter is an official or formal request letter written to higher authorities for the purpose of seeking permission to take leave for different reasons.

How to start a permission letter?

To whom should write the permission letter.

A permission letter is an official or formal request letter written to higher authorities of your company or organization.

What should a permission letter be written for?

A permission letter is an official or formal request letter written to higher authorities for the purpose of seeking permission to take leave for different reasons such as sick leave, marriage leave, event leave, emergency leave etc.

Leave Application for Vacation

Read More »

Paid Vacation

Leave for Personal Work

Vacation Leave Letter

Medical Leave of Absence Letter

Vacation Request Email

Leave Letter for Marriage

Daily reading comprehension test - attempt now, discover more from english luv.

Subscribe now to keep reading and get access to the full archive.

Type your email…

Continue reading

Travel Consultant Cover Letter Examples (Template & 20+ Tips)

Create a standout travel consultant cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you passionate about travel and helping others experience the world? As a travel consultant, you have the opportunity to make dreams come true for your clients. A well-crafted cover letter is your chance to showcase your expertise, professionalism, and dedication to creating unforgettable travel experiences. In this guide, we will provide you with tips and examples to help you create a compelling cover letter that will impress potential employers and land you your dream job in the travel industry.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

Related Cover Letter Examples

• Ux Developer Cover Letter Sample
• Creative Designer Cover Letter Sample
• Artist Cover Letter Sample
• Designer Cover Letter Sample
• Furniture Designer Cover Letter Sample
• User Experience Designer Cover Letter Sample
• Creative Strategist Cover Letter Sample
• Ui Developer Cover Letter Sample
• Videographer Cover Letter Sample
• Graphic Artist Cover Letter Sample
• Ui Designer Cover Letter Sample
• Web Designer Cover Letter Sample

Travel Consultant Cover Letter Sample

Dear Hiring Manager,

I am writing to express my interest in the Travel Consultant position at your company. With a solid background in customer service and a passion for travel, I am confident that I would be a valuable addition to your team.

Over the past five years, I have gained extensive experience in the travel industry. In my current role at XYZ Travel Agency, I have honed my skills in creating personalized travel itineraries for clients, assisting with flight and hotel bookings, and providing exceptional customer service before, during, and after their trips. I take pride in my ability to understand each client's unique needs and preferences, and I am adept at recommending and arranging travel experiences that exceed their expectations.

My strong attention to detail and organizational skills have allowed me to effectively manage multiple client bookings simultaneously, ensuring that each one receives the highest level of care and attention. I am also well-versed in using various travel booking platforms and CRM systems, and I am always eager to learn and adapt to new technologies and processes in the industry.

In addition to my technical skills, I possess excellent communication and interpersonal abilities. I am able to build rapport with clients from diverse backgrounds and effectively communicate complex travel options in a clear and concise manner. I am also fluent in multiple languages, which has proven to be invaluable when working with international clients and suppliers.

I am particularly drawn to your company's commitment to providing personalized and exceptional travel experiences for your clients. I am confident that my dedication to customer satisfaction and my extensive knowledge of the travel industry make me a perfect fit for this role. I am excited about the opportunity to contribute to your team and to continue growing in my career as a Travel Consultant.

Thank you for considering my application. I am looking forward to the possibility of contributing to your team and would welcome the opportunity to further discuss how my skills and experiences align with the needs of your company.

[Your Name]

Why Do you Need a Travel Consultant Cover Letter?

• Highlight relevant experience: A cover letter allows you to showcase your specific experience in the travel industry and how it relates to the job you're applying for.
• Show passion for travel: A well-written cover letter can convey your enthusiasm for travel and your desire to help others have unforgettable experiences.
• Personalize your application: A travel consultant cover letter gives you the opportunity to tailor your application to the specific company and role, making you stand out among other applicants.
• Explain gaps or transitions: If you're switching careers or have gaps in your employment history, a cover letter gives you the chance to explain these in a positive light.
• Demonstrate communication skills: The ability to write a clear, compelling cover letter is a strong indicator of your communication skills, a crucial aspect of being a successful travel consultant.

A Few Important Rules To Keep In Mind

• Address the cover letter to the specific hiring manager or recruitment team member, if possible. If you don't have a specific name, use a general title such as "Hiring Manager" or "Recruitment Team."
• Start the cover letter with a strong and engaging opening paragraph that introduces yourself and expresses your enthusiasm for the travel consultant position.
• Clearly state your relevant experience and qualifications for the role in the body of the cover letter. Highlight any specific skills or achievements that make you a strong candidate for the position.
• Customize the cover letter to match the requirements and responsibilities outlined in the job posting. Tailor your language and examples to align with the needs of the company.
• Showcase your knowledge of the travel industry and related technologies, such as online booking systems or travel planning software. Provide examples of how you have used these tools to improve customer experiences or streamline processes.
• End the cover letter with a strong closing paragraph that reiterates your interest in the position and thanks the reader for considering your application. Include a clear call to action, such as requesting an interview or expressing your willingness to provide further information.
• Proofread and edit the cover letter carefully to ensure there are no errors in grammar, spelling, or punctuation. Use professional language and tone throughout the document.
• Keep the cover letter concise and focused, aiming for a length of no more than one page. Use bullet points or short paragraphs to convey key information in a clear and easy-to-read format.

What's The Best Structure For Travel Consultant Cover Letters?

After creating an impressive Travel Consultant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Travel Consultant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Travel Consultant Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my interest in the Travel Consultant position at your company. With over 5 years of experience in the travel industry, I am confident in my ability to provide exceptional service to your clients and contribute to the success of your team.

• Customer Service: I have a proven track record of delivering high-quality service to clients, ensuring their travel needs are met with attention to detail and professionalism.
• Destination Knowledge: My extensive knowledge of popular travel destinations and expertise in planning and booking travel itineraries will enable me to offer valuable insights and recommendations to clients.
• Booking and Reservation Skills: I am proficient in using booking systems and have experience in handling reservations for flights, accommodations, and other travel arrangements.
• Problem-solving Abilities: I am skilled at resolving travel-related issues and addressing customer concerns in a timely and efficient manner.
• Team Collaboration: I have a collaborative and team-oriented work style, and I am eager to contribute to the success of the team by sharing knowledge and supporting colleagues.

I am enthusiastic about the opportunity to join your company and contribute to its continued success in providing exceptional travel experiences for clients. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experience align with the needs of your team.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Travel Consultant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Avoid using a generic cover letter. Make sure to customize your cover letter for the specific travel consultant position you are applying for.
• Avoid focusing too much on your own desires and ambitions. Instead, emphasize how your skills and experience can benefit the company and its clients.
• Avoid making spelling and grammar mistakes. Take the time to proofread your cover letter carefully before submitting it.
• Avoid including irrelevant information. Stick to relevant experiences, skills, and accomplishments that demonstrate why you are a strong candidate for the position.
• Avoid being too informal or casual in your tone. Remember that a cover letter is a professional document and should be written accordingly.
• Avoid making the cover letter too long. Keep it concise and to the point, focusing on what makes you the best fit for the role.

Key Takeaways For a Travel Consultant Cover Letter

• Proven ability to plan and book travel arrangements for clients
• Extensive knowledge of various travel destinations, accommodations, and transportation options
• Strong customer service skills and ability to provide excellent assistance to clients
• Experience in negotiating and securing the best deals for clients
• Proficient in using various booking platforms and travel management systems
• Ability to understand clients' needs and preferences to provide personalized travel experiences
• Excellent communication and interpersonal skills to build rapport with clients
• Strong organizational and time management skills to meet deadlines and handle multiple tasks simultaneously
• Exceptional problem-solving skills to address any travel issues or concerns for clients
• Passion for travel and desire to create memorable experiences for clients

Travel Consultant Cover Letter Examples

Use these Travel Consultant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Travel consultants help people plan their vacations. They need to be knowledgeable about a variety of destinations and have excellent customer service skills.

When you’re applying for a travel consultant position, your cover letter is a great opportunity to highlight your skills and experience.

Check out the examples below to learn how to write a travel consultant cover letter that will help you get the job.

Formal/Professional Writing Style Example

With a strong passion for travel and a background in sales, customer service, and interpersonal communication, I am confident that my skills and enthusiasm make me an excellent candidate for the Travel Consultant role at your company.

I have garnered over five years of experience working as a travel consultant with various travel agencies, and I pride myself on my ability to tailor travel experiences to meet the unique needs and preferences of individual clients. My roles have provided me with hands-on experience in building and maintaining strong relationships with clients and suppliers, conducting extensive research on travel options and destinations, and handling complex travel logistics to ensure seamless and memorable travel experiences.

Being highly organized and detail-oriented, I have consistently delivered results, demonstrating my ability to manage multiple client bookings and deadlines effectively. Having a keen understanding of the importance of offering honest, reliable and prompt customer service, I have consistently been praised by my clients and supervisors for my exceptional commitment to providing a high quality of service.

Furthermore, my proficiency in using various travel booking software, including GDS platforms such as Amadeus and Sabre, enables me to make well-informed recommendations and travel bookings with ease. I also possess the ability to navigate complex industry software and tools efficiently, ensuring that I remain current with the latest trends and developments within the travel industry.

In conclusion, I am eager to contribute my professionalism, expertise, and passion for the travel industry to your organization, and I believe my skills and background would make a valuable addition to your team. Thank you for considering my application. I look forward to the opportunity to discuss my suitability for the role and your company’s objectives further.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor of Arts in International Studies and a passion for travel, I am excited for the opportunity to start my career with a company as reputable as [Company Name]. I believe that my strong communication skills, ability to adapt quickly to new environments, and enthusiasm for travel will make me an excellent addition to your talented team.

During my studies at [University Name], I gained valuable insights into the international travel industry through courses such as Global Tourism Management and Intercultural Communication. Furthermore, I enhanced my ability to connect with diverse clientele during my semester abroad in Barcelona, Spain, where I studied Spanish and immersed myself in the local culture.

I am also highly proficient in customer service, as demonstrated by my experience working as a retail sales associate. This role allowed me to refine my problem-solving and interpersonal skills, which I am confident will be valuable in the Travel Consultant position.

Ultimately, the opportunity to join [Company Name] as a Travel Consultant would enable me to combine my education, love for travel, and commitment to providing exceptional customer experiences. I am eager to share my passion for exploring the world with your clients and contribute to the growth and success of your company. I would welcome the opportunity to further discuss my qualifications in an interview.

Thank you for considering my application. I look forward to the possibility of working alongside you at [Company Name].

Networking/Referral Writing Style Example

I was pleased to learn about this opportunity through my good friend and your colleague, [Referrer’s Name], who highly recommended your company as an excellent place to grow and develop as a professional.

Over the past few years, I have accumulated valuable experience in the travel industry, with expertise in creating tailor-made itineraries, booking flights and accommodations, and managing customer inquiries. In my most recent position as a Travel Consultant at [Previous Company], I consistently received commendations for my dedication to customer satisfaction and exceptional problem-solving skills.

My strong rapport with [Referrer’s Name] has given me an insight into your company’s work culture and dedication to customer satisfaction. It is this working environment that I wish to be a part of, as it not only resonates with my personal values but also ensures that I can contribute effectively to the team. As someone who thrives in fast-paced and challenging situations, I am confident that my passion for travel and eye for detail will make me a perfect fit for this role.

I would be extremely honored to become a part of your team and contribute to its success. Thank you for considering my application. I look forward to the opportunity to discuss my candidature further.

Wishing you all the best,

Enthusiastic/Passionate Writing Style Example

As an avid traveler and someone who thrives on exploring new cultures, I see this opportunity as a dream come true. I would be absolutely thrilled to contribute my love for travel and my wealth of personal experiences to help create unforgettable journeys for your clients.

One of the principal reasons I am so drawn to your company is the commitment to tailor-making dream vacations for your clientele. I wholeheartedly believe in the power of personalized and unique experiences, and as a detail-oriented individual, I take pride in crafting travel itineraries that go above and beyond expectations. My first-hand knowledge of popular destinations, as well as off-the-beaten-path gems, ensures that I am well-equipped to provide the best recommendations.

My experience in customer service roles has honed my ability to understand diverse client needs and prioritize their satisfaction. I know that creating memorable trips goes beyond selecting destinations—it’s about providing an unparalleled level of support and service. I am confident in my ability to deliver this, thanks to my strong communication skills, problem-solving mentality, and absolute dedication to each client’s happiness.

I would be honored to represent your company, sharing my love for travel and adventure with each client I encounter. I am positive that my passion, along with my skills and experience, would make me a valuable addition to your team. Thank you for considering my application. I am eager to discuss how my enthusiasm, creativity, and commitment to excellence can contribute to your organization’s continued success.

Problem-Solving Writing Style Example

Having thoroughly researched your company, I noticed that you are seeking to expand your client base and enhance customer satisfaction in a competitive industry. I hold a strong conviction that my proven expertise in sales, travel planning, and problem-solving will make me the perfect candidate to tackle these challenges and add significant value to your team.

Throughout my career as a travel professional, I have been exposed to various aspects of the industry, which have honed my ability to tailor unique travel experiences and deliver exceptional service. My experience in working with diverse clients has taught me the importance of active listening and the ability to anticipate clients’ needs, translating into improved customer satisfaction and loyalty.

A critical focus/priority in this role, I believe, is building and maintaining positive relationships with clients. By leveraging my excellent communication skills and the knack for fostering rapport, I have consistently expanded client bases during my previous work experiences. Adept at networking and up-to-date with the latest travel trends and destinations, I managed to boost sales by 15% in my last role, increasing market share for my employer.

In this digital age, I understand the importance of being proficient in various travel-booking tools and leveraging technology to provide a seamless booking experience. As a tech-savvy individual, I am well-versed in various CRM systems and reservation software, ensuring a smooth and efficient process to benefit your clients and your company.

In conclusion, I am confident that my strong sales skills, passion for crafting unforgettable travel experiences, and ability to troubleshoot potential issues on the ground make me an excellent fit for the Travel Consultant position. Thank you for considering my application. I am eager to discuss how my experiences and skills can contribute to the continued growth and success of your organization.

Storytelling/Narrative Writing Style Example

As I stood on the edge of the Cliffs of Moher, the wind whipping my hair and the Atlantic Ocean crashing below, I was struck by an overwhelming sense of gratitude. It was in that moment that I realized my true passion for travel and adventure, and the impact it has on our lives. I knew then that I wanted to help others experience the same sense of awe and wonder that I felt in that moment. It is with great enthusiasm that I submit my application for the Travel Consultant position at your esteemed organization.

During my travels through Europe, I was inspired by the different cultures, languages, and stories that I encountered. I became the go-to person for friends and family when they sought advice on their own adventures, and I relished the opportunity to help them craft their perfect trips. In my previous role as a Customer Service Representative, I honed my communication and problem-solving skills, which I believe are essential qualities for a successful Travel Consultant.

My love for travel has led me to explore various destinations, from the bustling streets of Paris to the serene beauty of the Norwegian fjords. I have firsthand knowledge of the planning and organization involved in crafting unforgettable journeys, and I am eager to bring that experience to your team. I am confident that my passion for travel, combined with my strong customer service skills, make me an ideal candidate for this role.

I am excited about the opportunity to work with your organization to create tailor-made experiences for your clients, ensuring that they too can experience the transformative power of travel. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Trainer Cover Letter Examples

Pastry chef cover letter examples, you may also be interested in..., quality controller cover letter examples, labourer cover letter examples & writing tips, quality manager cover letter examples.

Senior Accountant Cover Letter Examples & Writing Tips

3 Travel Agent Cover Letter Examples

Travel Agents excel at crafting personalized itineraries, navigating complex logistics, and creating memorable experiences for their clients. Similarly, your cover letter is your personalized itinerary for recruiters, navigating your professional journey and highlighting memorable career achievements. In this guide, we'll explore the best cover letter examples for Travel Agents, helping you to chart a course towards your next career destination.

Cover Letter Examples

Cover letter guidelines, travel consultant cover letter example, travel coordinator cover letter example, travel agent cover letter example, how to format a travel agent cover letter, cover letter header, what to focus on with your cover letter header:, cover letter header examples for travel agent, cover letter greeting, get your cover letter greeting right:, cover letter greeting examples for travel agent, cover letter introduction, what to focus on with your cover letter intro:, cover letter intro examples for travel agent, cover letter body, what to focus on with your cover letter body:, cover letter body examples for travel agent, cover letter closing, what to focus on with your cover letter closing:, cover letter closing paragraph examples for travel agent, pair your cover letter with a foundational resume, cover letter writing tips for travel agents, highlight your knowledge of destinations, showcase your customer service skills, emphasize your organizational skills, detail your sales experience, discuss your problem-solving abilities, cover letter mistakes to avoid as a travel agent, failing to highlight relevant skills, not demonstrating industry knowledge, generic and non-personalized cover letters, overlooking the importance of detail orientation, not showcasing problem-solving skills, cover letter faqs for travel agents.

The best way to start a Travel Agent cover letter is by grabbing the reader's attention with a strong opening line. This could be a brief statement about your passion for travel or your experience in the industry. For example, "As a seasoned Travel Agent with over 10 years of experience in creating unforgettable vacations, I am excited about the opportunity to bring my skills and passion to your team." This not only shows your enthusiasm for the role but also gives a snapshot of your experience. Remember to address the hiring manager by name if possible, to make your letter more personal.

Travel agents should end a cover letter by summarizing their interest in the position and their qualifications. They should also express enthusiasm for the opportunity to contribute to the company. A strong closing might be: "I am excited about the opportunity to bring my unique skills and experience in travel planning and customer service to your team. I am confident that my passion for travel, coupled with my commitment to providing exceptional customer service, will make me a valuable addition to your company." It's also important to thank the hiring manager for their time and consideration. Lastly, they should include a professional closing such as "Sincerely" or "Best regards," followed by their name. This ending reaffirms their interest in the position, highlights their qualifications, and shows appreciation for the hiring manager's time.

A Travel Agent's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, explain why you are interested in the position, and highlight your most relevant skills and experiences. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A longer cover letter might not be fully read, and a shorter one may not provide enough information about your qualifications. Remember, the goal of the cover letter is to entice the reader to look at your resume for more details, not to tell your entire professional history.

Writing a cover letter with no experience as a Travel Agent can seem daunting, but it's important to remember that everyone starts somewhere. Here's a step-by-step guide on how to approach this: 1. Start with a Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 2. Open with Enthusiasm: In the first paragraph, express your interest in the position and the company. Mention how your passion for travel and customer service aligns with the company's mission. 3. Highlight Relevant Skills: Even if you don't have direct experience as a Travel Agent, you likely have transferable skills that can be applied to the role. This could be customer service experience, organizational skills, or even personal travel planning experience. Make sure to provide examples of how you've used these skills in the past. 4. Show Your Knowledge: Research the company and the industry. Show that you understand the role of a Travel Agent and the current trends in the travel industry. This will demonstrate your commitment and interest in the field. 5. Education and Training: If you have any relevant education or training, such as a degree in tourism or a certification in travel planning, be sure to mention it. 6. Close with a Call to Action: In your closing paragraph, express your eagerness to discuss the position further in an interview. Thank the hiring manager for their time and consideration. 7. Professional Sign-Off: End your letter with a professional sign-off such as "Sincerely" or "Best Regards," followed by your full name. Remember, the goal of your cover letter is to show the hiring manager why you would be a good fit for the position, even without direct experience. Highlight your passion for travel, your customer service skills, and your willingness to learn and grow in the role.

Related Cover Letters for Travel Agents

Flight attendant cover letter.

Hospitality Cover Letter

Customer Service Manager Cover Letter

Event Planner Cover Letter

Travel Consultant Cover Letter

Travel Coordinator Cover Letter

Travel agent cover letter, related resumes for travel agents, travel agent resume example.

Try our AI-Powered Resume Builder

Privacy preference center

We care about your privacy

When you visit our website, we will use cookies to make sure you enjoy your stay. We respect your privacy and we’ll never share your resumes and cover letters with recruiters or job sites. On the other hand, we’re using several third party tools to help us run our website with all its functionality.

But what exactly are cookies? Cookies are small bits of information which get stored on your computer. This information usually isn’t enough to directly identify you, but it allows us to deliver a page tailored to your particular needs and preferences.

Because we really care about your right to privacy, we give you a lot of control over which cookies we use in your sessions. Click on the different category headings on the left to find out more, and change our default settings.

However, remember that blocking some types of cookies may impact your experience of our website. Finally, note that we’ll need to use a cookie to remember your cookie preferences.

Without these cookies our website wouldn’t function and they cannot be switched off. We need them to provide services that you’ve asked for.

Want an example? We use these cookies when you sign in to Kickresume. We also use them to remember things you’ve already done, like text you’ve entered into a registration form so it’ll be there when you go back to the page in the same session.

Thanks to these cookies, we can count visits and traffic sources to our pages. This allows us to measure and improve the performance of our website and provide you with content you’ll find interesting.

Performance cookies let us see which pages are the most and least popular, and how you and other visitors move around the site.

All information these cookies collect is aggregated (it’s a statistic) and therefore completely anonymous. If you don’t let us use these cookies, you’ll leave us in the dark a bit, as we won’t be able to give you the content you may like.

We use these cookies to uniquely identify your browser and internet device. Thanks to them, we and our partners can build a profile of your interests, and target you with discounts to our service and specialized content.

On the other hand, these cookies allow some companies target you with advertising on other sites. This is to provide you with advertising that you might find interesting, rather than with a series of irrelevant ads you don’t care about.

Travel Agent Cover Letter Template

Land your dream job & learn creative tricks to use in your new cover letter with our free, carefully composed Travel Agent cover letter template. Use this cover letter sample as it is or rewrite it directly in our proven and tested cover letter creator.

Related resume guides and samples

How to craft an appealing administration resume?

How to create a professional facilities manager resume

How to write an effective front desk receptionist resume?

How to build an effective office staff resume

How to build an effective personal assistant resume?

Travel Agent Cover Letter Template (Full Text Version)

Dear Hiring Manager,

I am writing to express my interest in the Travel Agent position at Harmey Travel, Inc. I believe that my extensive industry experience and developed skill set make me a strong candidate for this role. I am confident that I can make a valuable contribution to your company and it would be an honor to be considered for a position on your team.

Having been recognized as one of the top Travel Agents in the Geneva area, I have consistently strived to meet and exceed customer expectations and ensure satisfaction with the services provided. In my previous role at Vertical Travel Group, Inc., I was responsible for organizing and coordinating group travel, conducting site inspection tours, and creating digital promotional content. I also played a crucial role in maintaining relationships with business partners and resolving customer issues. Additionally, I implemented new business processes that resulted in a significant 20% increase in sales.

I understand that Harmey Travel is focused on improving customer experience, and I believe that my experience aligns well with this goal. At Mercury Holidays, Inc., I and my team were able to increase customer satisfaction from 79% to 94% within a span of 2 years. In addition to my work experience, I hold a Business Administration degree from the University of Lausanne and a CTA Travel Associate Certification from the Travel Institute. I excel in customer communication and thrive in high-pressure environments.

I would welcome the opportunity to discuss how my background, skills, and qualifications align with the needs of Harmey Travel. I am available for an interview at your convenience and can be reached at [email protected]. Thank you for considering my application.

Sincerely, Dino Besic

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

Edit this sample using our resume builder.

Don’t struggle with your cover letter. artificial intelligence can write it for you..

Similar job positions

Customer Support Call Center Operator Sales Associate Client / Customer Relationship Manager Office Staff Front Desk Receptionist Transportation Manager Traffic Technician Aviation Specialist Driver / Logistics Driver Administration Post Officer

Related administrative resume samples

Related transportation / logistics cover letter samples

Let your resume do the work.

Join 5,000,000 job seekers worldwide and get hired faster with your best resume yet.

How to write a cover letter

Best practices to show why you're the best fit!

Cover letters are a place for you to tell your story outside of strictly formatted documents or question-and-answers that might be part of an application. They serve as a writing sample, giving a clear example of your written communication skills. You absolutely need a unique cover letter for every application, rather than just changing the name of the position you’re applying to.

What's included in a cover letter?

The goal of a cover letter is to convince the reader that you are genuinely interested in a specific position at a specific organization and highlight that you (due to your most relevant skills/experiences) are a good fit for the position, the organization and the industry.

Your cover letter should provide insight into how you are uniquely suited for the position. Read the job description a few times—what skills are being highlighted?

Use a formal letter format. Include your address, the date, the contact’s name and address. Whenever possible, address the letter to a (relevant) specific person. If not known, a phrase like “Hiring Manager” is acceptable.

Cover letters are typically three short paragraphs:

• Opening paragraph . State why you are writing, what you’re applying for/type of work you’re looking for, and (if relevant) how you heard about this position. Overall, this paragraph should introduce why this letter exists and why you're interested in the position.
• Middle paragraph . Explain why you are interested in working for this employer and in this kind of position. Relevant past experience can be helpful, but they’ll see your resume. Only include past experience if there’s something specific you want to say about it (like, the course you took being your motivation for this kind of work). Highlight your skills or abilities that are relevant to this job. Avoid words like “try,” “somewhat,” etc. when describing your experience. Stay factual, optimistic and confident. That’s who recruiters are trying to hire.
• Closing paragraph . Reiterate your interest in the position and your enthusiasm to join this organization. Thank them for their consideration of your application, and state that you look forward to hearing from them, and to the opportunity to discuss the position further, etc.

What are some other tips for cover letters?

Cover letters should most often be a single, one-sided page. Keep it short and to the point! It’s ok if your first draft is longer. Editing it down from a longer draft helps you keep the best bits, making a stronger letter overall.

If you're not sure what a good cover should look like, research examples from reputable sources. There are hundreds of resources from job-finding websites to university career services that can help you find examples of good cover letters.

Another tip is to put the cover letter down for a few weeks, then pick it up and pretend you’re the hiring manager. Would you hire the letter writer? As with everything, get as many people (roommate, college career counselors, your undergraduate advisor) to review your documents and give their insight. Is it well-written? Would they hire you? Does it sound like you?

A few don’ts for cover letter writing

• Don't apologize for skills you don’t have. Instead highlight why you are qualified.
• Don't use one cover letter to cover all of your bases. Be sure your cover letter is targeted to each position you apply for.
• Don't strictly reference your resume, which focuses on your list of accomplishments. In a professional, conversational manner, discuss the relevant info in your resume, providing further insight into how you’re a good fit.

Top 10 Things That Can Delay The Passport Application Process

• Sheldon Soper

Current passport processing times can take as long as 8 weeks for routine processing and up to 3 weeks for expedited processing . This is a significant delay if you have international travel plans. These delays could cause you to postpone or even cancel your trip abroad. So, what causes these delays and what can you do about them? 

There are various reasons why application processing times change or become delayed. Of course, some delays are beyond your control; however, other reasons can easily be avoided with careful attention to detail and due diligence.

Let’s look at some factors that can cause delays in passport application processing and find out what you can and can’t control as well as the actions you can take to navigate the passport application process best to avoid having to postpone or cancel your trip abroad.

Table of Contents

Passport delays you can’t control.

1. Unprecedented Demand for Passports

When there is a surge in passport applications, the State Department can easily become overwhelmed. This backlog can lead to significant delays in processing times. 

For example, a busier travel season, such as spring break or the summer, can extend turnaround times for passport applications by weeks. Based on recent history, an expedited passport application could go from taking 2 to 3 weeks to two to three times as long—that’s a major delay!

2. Natural Disasters

Extreme weather and other unpredictable natural disasters can wreak havoc on the State Department’s ability to process passports quickly. Hurricanes, floods, blizzards, wildfires, and earthquakes can stretch government resources thin, leading to significant delays in passport application processing.

3. International Crises

Wars, pandemics, and other geopolitical events can slow down passport processing times. Similar to natural disasters, the State Department may need to divert resources to respond to these events, causing significant delays in passport processing.

4. National Holidays

Unlike natural disasters and international crises, national holidays are predictable days when government agencies, including US Passport Offices and the USPS, are closed for business. During these times, your passport application isn’t being processed, which can add to delays. Holidays are also peak travel times, so passport applications must be submitted early to avoid last-minute, holiday-related delays.

Passport Delays You Can Control

1. An Unacceptable Passport Photo

One of the top reasons applications are delayed or denied is due to issues with passport photos. There are very specific passport photo requirements that must be followed. You can avoid these common passport photo mistakes by dressing appropriately and having a professional take your picture. You can also save time by finding a passport office that offers photo services , allowing you to get your photos and submit your passport application at the same time.

2. Application Mistakes

Errors on the passport application can cause major delays. If there’s a mistake on your application, the State Department will contact you to correct it; however, fixing application mistakes adds to processing times. 

Another common application mistake is sending the incorrect payment. You must include the correct amount for the type of passport you are applying for and any additional fees for expediting, rush delivery, or other services.

If you are paying your passport fees by check or money order, the payment must be made payable to “U.S. Department of State.” Be advised: you cannot pay by sending cash or credit card information with your application.

3. Missing or Incorrect Documentation

Applicants must submit additional supporting documents along with their passport application. 

New passport applicants must provide an original birth certificate, Consular Report of Birth Abroad , Certificate of Citizenship, or Naturalization Certificate . 

Passport renewal applicants can use a valid, undamaged passport. Avoid submitting photocopies instead of originals or certified copies. Rest assured, original documents will be returned after processing .

4. Issues with Your Current Passport

For renewals, you must submit your current passport book or card. If you can’t, you must start over with a new application . A current passport won’t be accepted if it was:

• issued when you were 15 or younger, 
• issued over 15 years ago, 
• is significantly damaged , or 

issued under a previous name without legal documentation of the name change .

5. Parental Custody Issues

There are a lot of important rules to follow when applying for a minor’s passport . Most of the regulations involve documenting parental custody, proof of relationship to the minor , and permission to apply. Both parents must provide evidence of their parental relationship and legal custody arrangements. Without consent from both parents or proof of sole custody, the minor’s passport application will be delayed. 

Please note: if more than $2,500 in child support is owed, the federal government will not issue a passport.

6. Submitting Your Passport Application Too Late

The US Department of State strongly encourages Americans to apply for a passport well in advance of their travel plans. Processing times begin when your application is received, not when you send it. 

If you have a tight travel timeline, consider expedited service if you’re approaching a travel deadline. For immediate urgent travel needs or emergencies , you can get a passport in 3 business days or less by applying in person at a Regional Passport Agency or through a registered passport expediter .

How to Track Your Passport Application Status

To check if an error is delaying your passport, visit the State Department’s U.S. Passport Application Status page . You’ll need your last name, date of birth, and the last four numbers of your social security number for an update.

Keep in mind: this is only an estimate. Until your passport is issued, mailed, and received, you are still at the mercy of the possible delays mentioned above.

How to Respond to a Passport Application Letter or Email from the U.S. State Department

In some cases, the State Department requests additional information. Respond promptly to avoid further delays. You must include the letter you were sent explaining the issue and mail the corrections within 90 days . The faster you respond, the sooner your application will be processed.

How to Get a Passport and Avoid Delays

With over 20 years of experience helping travelers with their travel document questions, our best advice is to plan ahead to ensure a delayed passport doesn’t ruin your travel plans. Apply for a new passport or renewal as far in advance as possible before any planned international travel.

If you have urgent international travel needs and expedited service isn’t fast enough, you still have options. By providing proof of urgent travel, you can get a passport in as few as 1 to 3 business days by making an appointment and visiting a Regional Passport Agency .

Additionally, you can expedite the process by using a reputable, registered passport expediter . These experts can visit a passport agency on your behalf, saving you the hassle of securing an appointment and reducing costs and time. Passport expediters also have the experience to identify and correct application errors before submission, significantly reducing the chances of delays.

Get Your Passport on Time

Getting your passport on time requires careful attention to detail and proactive planning. While some delays are beyond your control, many can be avoided by ensuring your application is error-free and submitted well in advance of your travel plans.

Based on over 20 years of helping readers like you with their passport needs, we recommend using a trusted passport expediting service whenever you need to get a passport fast. Their support through the application process and ability to submit your documents on your behalf can be the difference between getting your passport in time or having to endure frustrating delays.

For more helpful travel document tips and travel advice, be sure to visit the U.S. Passport Service Guide and Blog . Safe travels!

About the Author: For over 20 years, the U.S. Passport Service Guide team has helped hundreds of thousands of travelers with their travel document questions and shared advice about how to make traveling abroad simpler, safer, and more enjoyable.

Get the Latest Updates

Free Resources

U.S. Passport Renewal Guide

Start your travels in the best possible way! Download our U.S. Passport Renewal Guide now to swiftly navigate the renewal process with expert tips and avoid any travel hiccups. Click below for your ticket to seamless travels!

How to Expedite a Child's Passport

Download our comprehensive guide to expedite a child's passport quickly and efficiently. Get step-by-step instructions, required documents, an application checklist, and useful tips. Just click below:

Guide to AI Travel Planning

Embark on your next journey with ease using our U.S. Passport Renewal Guide. This essential tool simplifies the renewal process, offering expert advice to avoid common pitfalls. Ensure smooth, uninterrupted travels with our guide.

Related Posts

How to Apply for a U.S. Passport at a Post Office

Step-by-step guide for applying for a U.S. passport at a passport office. Find helpful tips and detailed information to make the process seamless.

Travel Smart: Why Using a Passport Expediter is Worth the Investment

Optimize your travel experience with a passport expeditor. Save time, reduce stress, and get your passport in as little as 24 hours. Invest in stress-free travel.

Top 8 Travel Spots Where US Citizens Can Stay Without a Visa

Looking to travel without a visa? Explore 8 amazing destinations where U.S. citizens can enjoy extended stays of up to 6 months with just a passport.

• Clean Email
• Email Etiquette

How to Apologize Professionally in an Email

How to apologize professionally without saying "sorry".

Manage your mailbox overloaded with unwanted emails more efficiently

How to Professionally Apologize in an Email

How to apologize for a mistake professionally in an email, how to apologize for a late email, how to apologize for not responding to an email, how to apologize professionally in an email to your boss, sample professional apology email, how to apologize for delay in work email, how to apologize for late email response, how to apologize for a mistake at work via email, how to apologize for spelling someone's name wrong in an email, how to apologize for not seeing an email, how to apologize for inconvenience in an email, how to apologize for sending email to wrong person, how to apologize for typo error in email, how to apologize to a client via email, how to apologize for misgendering someone in an email, how to say "i apologize for the inconvenience" in an email, how to apologize for missing a meeting via email, how to apologize for using the wrong name in an email, how to apologize for confusion in an email, how to apologize for replying late to an email, how to apologize for sending an email late at night.

SemiOffice.Com

Your Office Partner

Request Letter of Request of Travelling allowance

These are sample application letter for traveling allowance from company, office, manager, or boss for visits, meetings. Here you can learn how to write Transportation Allowance Request Letter. You can modify this format according to your needs, and requirements.

Request Letter of Request of Travelling allowance that I travel on uber

Institution name…

Institute Address…

Dear Sir/Madam,

It is stated that I come to office everyday on uber, or careem. I live 25 kilometer away from the office so Uber charges me a lot. Moreover, half of my pay gets wasted in the cost of traveling. Every company provides a traveling allowance , or free petrol, or other things. Coming on uber provides an edge that you can see that I am charging for only the way from my house to office, and no other place. You can ask for end of week maps sent officially by uber along with dates, and times.

Therefore, it is requested to please give us traveling allowance, or some sort of discount on uber. I shall be very thankful to you. I am looking forward towards a positive reply. Thank you!

Best regards

name of employee

Letter of Request of Travelling allowance that I traveled to visit a site, and yet allowance has not been given.

It is requested with due respect that I am writing to claim my traveling allowance that has been pending for 2 weeks now. Being a Civil Engineer, and project Director of your company, I have to travel a lot. I almost travel to 3 different cities in a week to visit grid station, and other places for inspection.

I recently visited Diamer Bhasha Dam on (mention the date). I stayed at that place of a 3 days. I had to spend on food stuff, and hotel rent by myself. Moreover, the petrol finished as it is a 26 hours long driver, and I had pay for the petrol from my pocket. I am attaching down all the receipts, and bills.

I also visited Sukkhar Poll Plant on (mention the date). We had a night stay at a private hotel because the Company’s own rest house had no water, and electricity connection, and it was scorchingly hot, and humid weather. I am attaching down all the receipts, and bills.

Moreover, I recently visited Karachi as well. I had to pay for the air tickets, and paid the expenditures of entire journey. Including hotel rents, and other food stuff. I am attaching down all the receipts, and bills.

Therefore, it is requested to please give my travelling allowance. I shall be very thankful to you. I am looking forward towards you for your cooperation. Thank you!

Best regards,

Share this:

Please ask questions cancel reply.

Language selection

• Français fr

How to apply

Refugee travel document and certificate of identity services are now available

If you already applied and now need a travel document urgently, contact us .

Tell us if your travel document application is now urgent

Fill out our web form :

• Under Type of application/enquiry, select Certificate of Identity/Refugee Travel Document
• include your travel date
• include the reason you need the travel document

Answer a few questions to find out how to apply. Keep in mind

•   you need to be in Canada to get service
•   In person services are not available.

Are you in Canada right now?

Who is the travel document or certificate of identity for?

The application process is the same for both documents.

When do you need the travel document?

• 30 business days or less
• 31 business days or more

Apply for a travel document or certificate of identity: Adults (30 business days or less)

1. contact us for next steps.

Fill out our web form .

• Under Type of application/enquiry , select Certificate of Identity/Refugee Travel Document.
• Include the date you need the travel document and the reason you need it.

After you fill out the form, we’ll contact you and give you information on the next steps.

• While you wait for us to contact you, you can start getting your application ready.

The application form is the same for travel documents and certificates of identity.

2. Complete the form

To save time, complete the form on a computer. Sign each page of the application.

Download the adult travel document application [PPTC 190] (PDF, 1.64 MB)

Someone else can help you complete the form, like a family member or a friend you trust. However, they must be 18 years of age or older.

If you can’t write and won’t be able to sign your document once you get it, include a medical letter explaining that you don’t write.

• in Canada or the US: contact us online or call us
• outside Canada and the US: contact the closest Canadian government office abroad
• Contact us for Braille instructions or large-print forms .

3. Gather all necessary documents and get a passport photo

Include the following documents with your application:

•  a photocopy of your proof of immigration status in Canada
• the original document or
• a photocopy signed by your guarantor
• We’ll keep it, but you can ask to get your old travel document back . We’ll destroy it if you haven’t asked for it back 2 years after it expires.
• They can handwrite this or use a stamp.
• Stick-on labels are not accepted.
• Your guarantor (opens in a new tab)   must sign it and write, “I certify this to be a true likeness of (your name).”
• Read the full photo requirements (opens in a new tab)   for more information.

All your documents must be in either English or French. If a document is in another language, you must provide an  official translation (opens in a new tab)   .

You may need extra documents if you’re

• changing your name
• replacing a lost, stolen or damaged travel document
• changing the sex on your travel document

4. Find a guarantor and 2 references

You need a guarantor who meets the requirements for a travel document to sign

• your application
• the back of 1 of your passport photos
• the front and back of all photocopies of your supporting identity documents (ID)

You also need 2  references to include on your application.

Your references and guarantor must have known you for at least 6 months. Learn who’s eligible to act as a guarantor and as a reference .

Apply for a travel document or certificate of identity for a child (under 16 years of age) (30 business days or less)

The application form is the same for refugee travel documents and certificates of identity. Once we receive your application, we decide

• which type of travel document to give the child
• how long it will be valid for
• Under Type of application/enquiry , select Certificate of Identity/Refugee Travel Document .

While you wait for us to contact you, you can start getting the child’s application ready.

To save time, complete the form on a computer. All parents or legal guardians should sign the application form.

Download the child travel document application [PPTC 192] (PDF, 1.77 MB)

Someone else can help you complete the form, like a family member or a friend you trust. However, they must be 18 years of age or older.

Include the following documents with the application:

•  a photocopy of the child’s proof of immigration status in Canada
•   proof of parentage   (opens in a new tab) or proof of legal guardianship (if applicable)
•  all documents pertaining to the child that refer to custody, decision-making responsibilities, access, parenting time and/or mobility (including a divorce judgment or order)
• Your guarantor   (opens in a new tab) must sign it and write, “I certify this to be a true likeness of (the child’s name).”
• Read the full photo requirements   (opens in a new tab) for more information.

You need to provide extra documents if you’re

• replacing a lost, stolen or damaged travel document   (opens in a new tab)
• This may include a legal name change certificate, a court order or an adoption order displaying the child’s old and new name.
• changing their gender identifier   (opens in a new tab)

4. Find a guarantor

• the child’s application
• the back of 1 of the child’s passport photos

The guarantor must have known you for at least 6 months and must know of your child.

Apply for a travel document or certificate of identity: Adults (31 business days or more)

1. complete the form, 2. gather all necessary documents and get a passport photo, 3. find a guarantor and 2 references.

You also need 2 references to include on your application.

Your references and guarantor must have known you for at least 6 months. Learn who’s eligible to act as a guarantor and as a reference .

4. Pay your fees

Your fees and payment methods depend on which document you apply for.

Fees and how to pay them (opens in a new tab)  

5. Submit your application

You need to apply by mail. In person services are not available.

We recommend you use a certified courier or traceable mail service to reduce delivery time, protect your documents and track delivery.

Courier address

Centralized Network – Certificate of Identity Section – Crémazie 6th Floor (OSC) 365 Laurier Avenue West Ottawa, Ontario K1A 1L1

Mailing address (non-courier)

OSC PPT-COI PO Box 8783 STN T CSC Ottawa, Ontario K1G 5G8

Apply for a travel document or certificate of identity for a child (under 16 years of age) (31 business days or more)

The application form is the same for travel documents and certificates of identity. Once we receive your application, we decide

• which type of travel document to give you

3. Find a guarantor

Proof of immigration status documents.

Documents you can use as proof of immigration status in Canada include

• a valid permanent resident card
• a temporary resident permit
• a notice of decision from the Immigration and Refugee Board (IRB)
• an IRCC verification of status (VOS) document
• a positive pre-removal risk assessment (PRRA) results letter

You need to be in Canada to apply for a travel document

Travel document services aren’t available outside of Canada.

If you have an emergency, contact the nearest Government of Canada office abroad .

Unclaimed passports are destroyed 2 years after they expire

If there’s a valid visa in it, we’ll keep the passport until the visa also expires. We’ll destroy the passport when both have expired.

If you need the passport from your previous country of residence back

You can ask to get it back if any of the following are true:

• you have become a Canadian citizen
• it’s been 2 or more years since the passport expired
• you need it and you will return your refugee travel document to us
• Next: After you apply

Page details