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How to Make a Resume: 11 Easy Steps for 2024

Step 1: Choose Your Resume Format

Step 2: choose a simple resume template, step 3: decide your resume length.

• Step 4: Include Your Contact Information

Step 5: Describe Your Work Experience

When looking for your dream job, chances are others are, too. That’s why you want to make sure your AI cover letter and resume get noticed.

Starting from scratch is time-consuming and can result in improper formatting that won’t pass the initial ATS, which means your document may never reach a human.

Avoid frustration and know your resume will pass the ATS and grab the eye of a recruiter by using our  AI resume builder . By filling in your information, you’ll have a great resume to showcase your talents in a way that’s appealing to recruiters.

You’ll also save yourself time, potentially up to three hours, over using resume templates for Word or Google Docs . Because relevancy is key to employers when skimming these documents, you’ll need a separate resume for each job you apply for. Our resume maker lets you create multiple resumes quickly. 

While a resume should be a marketing tool to land an interview, it’s hard to know where to start. We’ve boiled it down to 11 steps to make it easier and faster to create the perfect resume for the role you want.

Real Estate Agent Resume

Get started customizing your own resume by clicking on this real estate agent resume below:

Resume format  refers to the way you display pertinent information in your document. You’ll want to include contact information, a job title, work history, skills, education and any other information that will show the potential employer not only how your previous employment qualifies you for the job, but how you will be an asset to their company.

The way you set up this information can make it easier or more difficult for the recruiter. There are multiple ways you can format your resume, but there are three styles that are most common among job seekers.

• Reverse-chronological format  is the preferred style for recruiters as it highlights your most recent relevant employment and accomplishments that relate to the new position. It’s also the best format to pass through ATS.
• Functional format  is good if you have little work experience or employment gaps. It’s great for emphasizing skills for an entry-level position, but it can highlight a lack of actual work experience.
• Hybrid format  is a way to show how your transferable skills relate to the new position, which can be beneficial if you’ve switched fields a time or two over the years.

You may be tempted to choose a resume format based on your experience and the type of job you’re applying for. Just remember that recruiters will only spend about seven seconds skimming your resume before deciding if you deserve additional consideration or if you’ll be passed over without reading further to see if you’re a good fit for the position.

While each format has its pros and cons, nearly anyone can benefit from choosing the reverse-chronological format because it’s well known, and recruiters know exactly where to look for specific information, making their job much easier. When potential employers can see that you’re possibly a good fit in a quick skim, they’re more likely to read further.

Understandably, there are times when you might feel that it’s in your best interest to use one of the other popular resume formats. The other two styles may not pass through ATS, they can be confusing for recruiters who are searching for something in particular, and they definitely raise red flags regarding your work history. If your document passes through ATS and the recruiter can’t find what they’re looking for quickly, you can expect that your resume won’t get a second glance as it makes its way to the circular file. That’s why it’s always a good choice to put yourself in the shoes of the recruiter when formatting your resume.

You don’t want all of your hard work creating the perfect resume to go to waste. Even if you have little or no actual job experience, gaps in your career or various fields of work, the reverse-chronological resume format can be made to work to your advantage. Using a resume builder makes it easier to utilize applicable skills from other areas, such as volunteering, internships, military experience, and even hobbies you pursue on a regular basis.

While format is how you present your information, a resume template is a pre-made guide you can use to input your information in the format you choose. It can be tempting to select a template that uses pictures, diagrams, or complex patterns to portray your unique style, but these features just get in the way and won’t make it past the ATS. It’s best to choose a simple resume template as the words you choose will be what sets you apart from other applicants.

Simple doesn’t mean that your resume will look bland and devoid of character. On the contrary, a resume that’s formatted in a simple layout will pass through ATS with ease and will draw the recruiter’s attention to specific areas of focus for enhanced readability.

Our simple  free resume templates  make it easy for you to add or remove information and manipulate sections for personalization without affecting the overall layout of your resume. If you choose to work with a resume template through a word-processing program, like the creative  Google Docs templates  we just designed, making changes can throw everything off kilter, often causing you to have to start from scratch to correct the problem.

While it’s tempting to include as much of your work-related experience and skills in your resume, keep this information to one page [1] . Knowing this from the start helps you consider only relevant information and decide on ways to keep the information short and sweet. Recruiters have a limited amount of time they can spend reading resumes from quite possibly hundreds of candidates, so a one-page resume is generally the best choice.

A one-page resume

However, if you’ve worked in the same field for more than 10 years, you might find you need to use two pages to show a progression in duties and responsibilities in your field. Additionally, if you’re a high-level executive, scientist or professor, you may need additional room to provide enough information for a potential employer to gain a full understanding of how you’re the best candidate for the position. If you must use two pages, be sure that the second page is full for consistency.

You might notice that some employers ask specifically for a resume, a CV or they use resume and CV interchangeably. Whereas a resume is meant to be short and to the point, a curriculum vitae, or CV, is designed to provide more in-depth information. There are a few  differences between a resume and a CV :

Step 4: Include Your Contact Information in a Header

The contact information section is the easiest part to complete, so its importance is often overlooked.

This is the meat of your resume and the part that’s the most important to potential employers. If you’re wondering what type of information to include in your work history section, a good way to get some ideas is to check out some  resume examples  for your field of expertise and years of experience.

When crafting your document, be sure to include specific information from the job ad but only if you actually have that experience. Because the ATS will automatically search for appropriate keywords and phrases, you can readily find what employers are searching for in other resumes and the ad for the job you’re applying for. Also, look at other ads for similar positions to find industry-specific keyword information to include.

What details should I include about my job?

While recruiters may not take time to read every aspect of your previous work history, there’s some information that’s expected to be included in your resume. As with every other section of your document, make sure the spelling is correct and that there are no errors as this can ruin your chances of getting hired.

What do I write in my job description bullet points?

This is the area in your resume where you can get creative to help you stand apart from other applicants. If you simply list your job duties, your resume will look just like those of everyone else. Additionally, if you’re applying for a position with a similar title, the recruiter already knows the job duties for that position. You want to show the potential employer why you should be chosen for the position. You’ll need to provide specific examples that show a measurable impact.

5 ways to quantify your impact

Numbers represent facts that can’t be denied. When you put numbers on what you’ve accomplished, this stands out in the eyes of recruiters and builds your credibility.

What if I don’t have work experience?

If you don’t have any work experience or have just a little under your belt, don’t worry. You’re not alone. There are many cases where you may not have actual paid work experience. If you’re a student or recent graduate, it’s understood that you’ve likely spent your time and focus on completing your studies rather than dividing your time between school and employment. In the same manner, you may be a homemaker or military personnel who is trying to enter or re-enter the job market, or you may be changing fields.

Volunteer work, freelancing, and odd jobs can be set up just like a paid position in reverse-chronological order along with any work history. Include the company name or use self-employed, the job title, dates of service and location.

Other activities or projects are a little trickier to add to the work experience section, so it’s important to include the appropriate information. Start with the project name, the company or who the activity was completed for and the date of the project. Use the list of bullets to describe the project and the role you played. As with other paid employment, quantifiable information stands out more than generalized statements.

Here are some examples: If you completed a successful project using software such as Java, SQL, or Python, you’ll want to describe this when applying for a technical position. Leadership skills are highly desirable and transferrable, so you’ll want to include any team projects that you spearheaded. If you excelled in a public speaking course, this could be relevant for a position where you’ll have a lot of face-to-face interactions with the public.

Begin by making a master list of your activities and projects. Now choose those that fit in with the job you’re applying for. You’ll go back to the master list to make it easier to find what you need when applying to other positions. Get inspired with more ideas by looking at  resume samples  like the one below that focus on projects and other types of experience.

Projects-based Resume Example

Step 6: Add Your Skills

The skills section lets you showcase the abilities that make you a perfect match for the job. When considering  skills for your resume , only include those hard and soft skills that are relevant to the job position you’re applying for. The posted ad will most likely let you know at least some of the skills that the company is seeking in an applicant, so you can start with those. If there’s not enough information, look at similar job ads from other companies to fill in the gaps. Better yet, call the company and ask directly. Who knows? You may speak with the job recruiter, making a solid first impression through your initiative to do a little sleuth work.

Hard skills include your know-how and experience that are specific and quantifiable. Soft skills, on the other hand, are those you develop yourself through life experiences. Some hard skills you might want to include involve any software or technical skills you may have, such as bookkeeping, scheduling, content management systems, UX/UI design, foreign languages, data analysis, or even your typing speed. Soft skills employers find desirable consist of time management, leadership, active listening, communication, responsibility, and problem-solving.

Only include skills you actually have. For example, if the job ad states you must be proficient in Jira, don’t include this if you’ve only dabbled in it. You may have to complete a skills test as a part of the interview process, or you could be fired if you’re found out.

Rather than stretch the truth, consider taking online courses or refreshers to stay current with the latest trends. If you don’t have enough of the skills the company is seeking in the job posting, it’s probably wise to look for a position requiring more of the talents you possess.

Step 7: Include Your Education and Certifications

Your education and degrees should be listed in reverse-chronological order just like your work history. If you’ve completed higher education, there’s no need to add high school. Begin with the program name or degree obtained, followed by the name of the institution, the city and state where the institution is located, and the dates you attended. Alternatively, you can just use the year you graduated.

You can include your education even if you’re still in school. Follow the graduation date with “expected” or “anticipated” in parentheses. If you didn’t finish your education, whether high school or college, simply list “years attended” followed by the dates. College coursework you’ve completed that’s related to the position can be listed as well if you’re a recent grad.

Optionally, if you’ve recently graduated, you may wish to add a minor, your GPA if it’s 3.2 or higher, honors, achievements, projects, publications, or extracurricular activities if any of this information is relevant to the position or if you don’t have much in the way of work experience. This extra information gives recruiters more information on why they should choose you over other candidates.

Any certifications or licenses you hold should go in this section if they’re relevant to the job. This is a good opportunity to make sure your certifications and licenses are up to date. Because they vary from state to state and even between different companies within the same field, make sure you don’t disqualify yourself from the position by letting your certifications or licenses lapse.

Step 8: Decide Whether to Include an Objective or Summary

The resume objective or summary can either make the recruiter want to continue reading or pass you over for another applicant, so it’s important to capture employers’ eyes quickly with this section.

It’s best to save the objective or summary until after you’ve written your job bullet points, skills, and education sections, so you can draw information from these. Be sure to select appropriate keywords and phrases to use in the introduction to tie everything together into the position you want. Use the job description to decide on the specific wording combined with your expertise to make it easier for recruiters to make a match. Take a look at some  resume objective examples  or  resume summary examples  to inspire you.

Step 9: Decide Whether to Add Other Resume Sections

Now that you’ve completed the bulk of your resume, it’s time to really stand out. There are some additional resume sections you can add to emphasize your qualifications for the position.

You’ll want to include additional sections if you have limited work experience, are currently in school or recently graduated, are applying in a highly competitive field, or need to provide more information to show how you’re qualified for the job. Additionally, other sections can be used as a way to fill up excessive white space for a more balanced appearance for your resume.

While it can be tempting to include as much additional information as possible, you don’t want to stuff your resume with unnecessary information. Not only does this crowd your document and make it look messy, but it also makes it difficult for recruiters to sift through. Carefully work through any additional sections you’re considering when  outlining your resume , so you can be sure you’ll strengthen what you’ve already included in as further proof that you deserve the position.

Step 10: Tailor Your Resume for the Job

It can’t be stated enough: You must tailor your resume to the specific position that you’re applying for. Don’t forget to search the job description for keywords that you can use in your previous employment bullet points, skills section, and resume objective or summary. You may even need to change your wording in the education and additional sections so they fit.

It’s important to write your resume for the position you want as listed in the job posting to make sure you pass through ATS and then draw the recruiter’s attention once the document reaches human eyes. Even if you’re applying for a single position across the board, you’ll need to create a new resume for each different company because they may all have different requirements and keywords. While this may seem like a lot of work, you don’t want it to look like you’re sending out mass-produced documents to just anyone and everyone.

At this point, you’ll also want to consider the type of field you’re in. If you’re applying to a highly professional position, you’ll want to keep your wording in line and focus on your expertise. Choose a traditional layout for your resume. However, if the position is with a casual startup in its early stages of operation, you can likely include more creativity because the recruiter may be looking for someone innovative and imaginative. In this case, choosing a more modern layout can help you stand out above other applicants.

Make sure your resume fits the bill by using our  free resume checker . You’ll get valuable information and tips on how to improve your document to help you stand out.

Takeaway : Create multiple resumes. Since you’ll need a document that’s specifically tailored to get noticed, you’ll want a separate one for each position you’re applying for.

Step 11: Triple-Check for Spelling and Grammar

Your resume is a snapshot of you and your abilities. Make sure there are no errors. Proofread your document; then, do it again. Set it aside for a while or overnight, and come back to it to check for errors a final time. It’s wise to have a friend, coworker, or family member go through it as well. It’s hard to catch your own mistakes, especially after you’ve spent so much time writing and rewriting your document.

If there are errors, recruiters may assume you’ll make even more mistakes on the job. It’s imperative to put yourself in the shoes of hiring personnel. They have to look through potentially hundreds of resumes for each position, perhaps reading the same information over and over again. They’re looking for any reason to say no rather than yes just to reduce their workload. Don’t let spelling or grammatical errors give them that reason.

As an added benefit, you can choose one of our resume templates or use our resume builder to take the guesswork out of the format and layout for your document. You can easily make changes without messing up the appearance of your entire document. Once again, take advantage of our AI-powered  resume tool  to help you make the most of active voice, verb choice, quantifying your impact, and consistency, so you can quickly proofread your material.

How to Write a Resume in 2024

Writing a resume in 2024 is much different than in years past. Instead of creating a single document that you personalize with a cover letter, recruiters want to see that you have what they’re looking for with a quick skim. Additionally, ATS will search for relevant keywords, so it’s vital to tailor your resume to each specific position by looking at the job posting, similar positions, and completed resumes within your field.

Take a look at how to write each section of your resume, and be sure to include all of the necessary information. If anything is lacking, your resume could end up in the recycle bin before it’s even fully read by a recruiter. In the same manner, don’t add irrelevant information because it detracts from what’s important. Keep your resume to a single page.

Do your research. Specific keywords and phrases can determine if you get past the initial scan or not. The actual job posting contains valuable information that you should use to your advantage. Consider your experience that’s not related to paid employment for additional emphasis or if your work history is sparse. Always be honest with your abilities and what you’ve done because recruiters will check.

Find ways to stand out over other applicants with a simple resume design. You can use a premade template, but choose one that’s easy to personalize. To avoid layout blunders when making changes or passing through ATS, our resume builder will keep everything in its place. Finally, proofread your document. Get help from a third party, and use a  resume checker .

[1] The Muse. (2016, August 10). 20 Basic Resume Writing Rules That’ll Put You Ahead of the Competition.  Forbes .

[2] Caine, A., Gal, S. & Akhtar, A. (2020 November 19). We asked a career expert to build the perfect resume. Here’s a template you can use to update your CV and land a dream job.  Business Insider .

[3] Gallo, A. (2014, December 19). How to Write a Resume that Stands Out.  Harvard Business Review .

[4] Sweetwood, M. (2016 April 19). 13 Social Media Power Tips for Getting the Job You Want.  Entrepreneur .

[5] Jackson, A. E. (2018 October 22). 21 Words to Never Include in Your Resume.  Glassdoor .

How to Write a Resume for Today’s Job Market

To get more job interviews, you must create a resume that is optimized for applicant tracking systems (ATS). Learn how in this step-by-step guide.

Customers Interviewed by:

Learning how to write a resume is a crucial skill for job seekers—it’s how you market yourself to potential employers.

A well-crafted resume summarizes your professional experience, skills, and achievements. It should grab the hiring manager’s attention and show them them why:

• You’re the perfect match for the job.
• The skills you have will make the company money.
• You’re qualified to solve the company’s problems.
• You’ll be worth your salary.
• Your accomplishments can be measured and verified.

But in today’s job market, it’s not enough to write an effective resume. You must also tailor each one to the job you’re applying for. Why? Because most companies today use applicant tracking systems, or ATS, to sort and filter the large volume of resumes they receive.

If you’re resume doesn’t contain the specific keywords hiring managers are searching for, it won’t be found—even if you’re qualified for the job!

In this guide, you’ll learn how to write a resume that stands out in today’s job market. We’ll show you how to present yourself as the ideal candidate, highlight the skills that will benefit potential employers, and ensure your resume is compatible with ATS.

How to write a resume that gets interviews

Here’s a quick overview of the basic steps for writing a professional resume. Follow these steps to make your resume clear, concise, and appealing.

Gather all relevant data about your work experience, skills, achievements, and education.

Select a format that’s right for you, whether it’s chronological, functional, or hybrid., clearly list your name, phone number, email, and key social media profiles., create a compelling headline that includes the job title you’re applying for., write a brief statement that summarizes your key achievements and value you offer., list the skills you have that align closely with the job requirements., detail your past job roles, responsibilities, and accomplishments., include your educational degrees, certifications, and relevant training., showcase any relevant honors, awards, and volunteer work., tailor your resume by focusing on the experiences and skills that are most relevant to the job..

Before you start working on your resume, remember that your resume is not your biography. You’re not telling the story of your life. Instead, your resume should be a targeted document meant to showcase the skills and experiences that match the job you want .

This means that if something is not relevant to your targeted job, leave it out . With this in mind, let’s start building your resume!

1. Gather your essential information before you start

Before diving into the actual resume writing, it’s crucial to collect all the necessary information you’ll need. This preparatory step ensures that the resume writing process is smooth and that you don’t miss any important details.

• Significant achievements : List standout accomplishments from previous roles that demonstrate your contributions and successes.
• Skills : Compile a list of your soft, hard, and technical skills that align with those required by the job you’re targeting.
• Employment history : Provide detailed information about past employers, including their names, your dates of employment, locations, job titles, and a clear description of your duties.
• Education : Document your academic qualifications like college degrees, certifications, or licenses that prove your expertise in relevant fields.
• Volunteer work : Include any voluntary engagements where you developed skills pertinent to the job you are seeking.
• Awards and honors : Mention any notable recognitions you’ve received that underscore your exceptional talents and commitment.

When you gather your information, include everything you can think of. You can cut information that’s not relevant to a specific job later.

2. Choose a resume format that’s right for you

A  resume format  is the way you organize, or lay out, your information. There is no one-size fits all resume format. Instead, there are three different types of formats to choose from – chronological, functional, and hybrid. Which format you choose depends on your particular situation.

The chronological resume format

This is the most traditional resume format, especially for job seekers with lots of relevant experience.

The chronological resume format lists your work history in reverse chronological order , with your most recent jobs listed first. Your skills and education should come after your work history in this format.

• Have a strong work history showing steady career growth without significant employment gaps.
• Are staying in the same field and want to highlight your experience and advancements within that field.
• Want to highlight career progression and professional achievements over time.

The functional resume format

This resume format focuses on your skills rather than your work history. It helps you downplay your lack of experience in a particular field.

In this format, your skills and education should be emphasized over your work history.

• Are changing careers and want to emphasize transferable skills over past job titles.
• Have gaps in employment and want to focus on skills rather than work experience.
• Are new to the workforce and want to highlight skills, coursework, and internships.

NOTE : Generally speaking, we don’t recommend the functional resume format . Recruiters want to see some kind of work history. Instead of the functional format, try the next resume format—the hybrid.

The hybrid resume format

A hybrid resume is a combination of the chronological resume and the functional resume. It showcases both your work history and your skills.

In this format, your skills comes before your work history. But your work history is still the heart of your resume, just like in the chronological format.

• Have lots of skills that are relevant to the job you are targeting.
• Are climbing the career ladder within the same field.
• Are changing roles within the same industry and want to highlight your relevant skills.

We like the hybrid resume  because it offers the best of both worlds, combining the strengths of the chronological and the functional resume formats.

3. Put your contact information at the top of your resume

This section might appear simple, but it’s important. If hiring managers can’t contact you, you won’t get an interview.

• Phone number
• Location (City, State, Zip Code)
• Email Address
• LinkedIn profile URL

It’s surprising how often job seekers forget a crucial piece of contact information. Double-check to make sure it’s as easy as possible for recruiters to contact you for a job interview.

Here’s an example:

Contact information do’s and don’ts

• Include your full name, including your middle initial.
• Include a link to your professional website or online portfolio.
• Create a strong LinkedIn profile and be sure to include the URL on your resume.
• Don’t write your full address; only your city, state, and zip code.
• Don’t include a work phone number; only your personal number.
• Don’t add a photo of yourself . This can lead to bias or discrimination.

4. Create a compelling resume headline

Your resume headline comes right after your contact information. At the very least, your headline should clearly identify the title of the job you’re applying for.

Is putting the job title in the headline necessary? Yes! “Think of your resume as a maze,” says resume expert Laura DeCarlo . “It has to have a visible entrance or no one would ever get started.” Without a headline, “the prospective employer won’t know for which position you are applying.”

Your headline can also include years of experience and key qualifications. Here’s an example:

Resume headline do’s and don’ts

• Tailor your headline to each job you apply for.
• Keep your headline under ten words to make sure it packs a punch.
• Position yourself as an expert in your field.
• Don’t use clichés such as “hard worker” or “team player.” Be specific.
• Don’t be too salesy. Focus on giving a snapshot of your skills and experience.
• Don’t make your headline too long. Cut to the chase.

5. Write your resume summary

A resume summary is a brief paragraph that provides an overview of your qualifications for the role you’re applying for. Most expert resume writers today highly recommend using a summary.

“One of the most common mistakes I see in resumes is the absence of a targeted introductory paragraph at the beginning of the resume,” says career coach Suzanne Berger . “Keep in mind that recruiters or hiring managers only spend 10 to 20 seconds reviewing your resume, so it is important to make an impact from the start.”

As you can see from the following example, your summary goes right under your resume headline:

Your resume summary should include a concise overview of your key qualifications, professional achievements, and skills that are relevant to the job you are applying for.

Here’s a formula you can use to write your summary, followed by an example:

[Your Professional Title] with [Years of Experience] years of experience. Proven track record in [Top Achievement 1] and [Top Achievement 2] . Skilled in [Skill 1] , [Skill 2] , and [Skill 3] . Known for [Unique Value or Strength] .

Marketing Manager with 8 years of experience . Proven track record in increasing online engagement by 40% and boosting lead generation by 30% . Skilled in content creation, data analysis, and strategic planning . Known for exceptional organizational skills and the ability to manage and inspire teams to exceed corporate objectives .

Resume summary do’s and don’ts

• Use numbers to show that you are able to produce tangible outcomes.
• Incorporate keywords from the job description whenever possible.
• Write your resume summary last because you’ll then have a fuller picture of your experiences and skills.
• Don’t just list your job duties; instead focus on your accomplishments.
• Don’t use personal pronouns (I, me, or my).
• Don’t make your summary too long; keep it to no more than 3-4 sentences.

6. Create your skills section

When we talk about keywords, we are mostly talking about skills .

There are two main types of skills— hard and soft . Hard skills are specific abilities you learn through education or training, like using certain software or speaking a foreign language. Soft skills are more about how you work and interact with others, such as teamwork, communication , and flexibility.

You should place your skills section under your resume summary. List your skill set using bullet points, either in columns or in a bullet-point format. Try to include 10 to 20 key skills in this section.

IMPORTANT! The way the same skill is worded in a job description can vary from company to company. This is why it’s crucial to tailor each resume to the job you’re applying to.

For example, here are three different ways of listing essentially the same skill:

• Customer Service
• Client Relations
• Customer Support

If the job description lists “customer support” and you have “customer service” on your resume, the hiring manager might not find your resume when searching through the ATS database — even though you do have that skill.

To make sure you’re using the right keyword skills, run your resume through Jobscan’s resume scanner . It compares your resume to the job description and tells you which skills to use.

You’ll also receive a resume score which tells you how closely your resume matches the job description. The higher your score the more likely you are to get an interview. Here’s an example of the report you’ll receive from the resume scanner:

The skills in red are missing from the resume. Add them to increase the resume score. You can read more about Jobscan’s resume scanner and how to try it for free here .

7. Create a compelling work history section

Now it’s time to get to the heart of your resume – the  work experience  section. This is the section employers will spend the most time looking at when they consider your resume.

Why is this section so critical? Because it’s where you provide the proof to support what you said about yourself in your resume headline, summary, and skills section.

Each job should include the following information and be listed in reverse-chronological order (latest job first).

• Company name and location – Include the full name of the company you worked for followed by the city and state of its location.
• Job title – Be as specific as possible to ensure that employers know exactly what your role was within the company.
• Start and end dates – Include the month and year for each position. If you only list the year, it may appear as though you are omitting information.
• Achievements and responsibilities – These can be listed using bullet points. Include hard numbers and metrics wherever possible.

One of the biggest mistakes people make when writing a resume is only listing their job responsibilities. These are tasks that you’re expected to perform as part of your job.

Listing your job responsibilities gives a potential employer an idea of what you did day-to-day. But it doesn’t reveal  how well you did it.

This is why it’s important to highlight your specific accomplishments. For example, if you increased sales, reduced costs, or implemented new processes or technologies, be sure to mention these accomplishments.

Here’s an example of a work experience section with measurable achievements :

To write strong bullet points for your work experience section, use Jobscan’s AI-powered bullet point generator. It creates bullet points based on the skills in the job description, highlighting your relevant qualifications. Try it for free here .

Work experience do’s and don’ts

• Use numbers to quantify your achievements whenever possible.
• Use action verbs to describe how you did something.
• Use the mm/yyyy format for resume dates .
• Don’t list more than 10 years of work experience unless it’s highly relevant.
• Don’t use the passive phrase “responsible for.” Instead, use active voice.
• Don’t list every single task you worked on; include only the most relevant.

8. Create your education and certification section

Your education section should appear after your work experience. If you’re applying to a job that requires extensive education (like medicine, law, or academia), you’ll need to be more detailed. But most job seekers can get away with providing only the following information on their resume:

• Name of the degree/certification: Write the full name of the degree or certification. Use commonly accepted abbreviations (e.g., B.A. in English, MBA, PMP).
• Institution name: Include the name of the university or institution that awarded the degree or certification.
• Location (optional): List the city and state if the location is relevant to the job or if the institution is well-known.
• Graduation date: Mention the month and year of graduation. For certifications, you can also include an expiration date if applicable.

Here’s an example of an education section on a resume:

Education section do’s and don’ts

• Bold your degree so that it stands out.
• List your education in reverse-chronological order.
• Include any relevant coursework, skills training, licenses, and certifications .
• Don’t mention your high school if you have a college degree.
• Don’t disclose your GPA unless you graduated recently and had a very impressive academic career (3.5 GPA plus).
• Don’t list an advanced degree if the job doesn’t require it.

9. Showcase honors, awards, and volunteer work

The key to this section is to only include honors and awards that are relevant to the job you’re applying to.

This can get a little tricky because if you do have honors or awards that are highly relevant, consider including them in your summary section. Otherwise, hiring managers might miss them if you only list them at the bottom of your resume.

If you have any  volunteer experience , it’s generally a good idea to add it to your resume.

According to a LinkedIn survey , 20% of employers say they have hired a candidate because of their volunteer experience. The survey also showed that job seekers who volunteer are 27% more likely to be hired than non-volunteers!

• The name of the organization.
• The dates of your service.
• A brief description of your duties and responsibilities.

Here’s an example of what this section of your resume can look like:

10. How can you tailor your resume to a specific job position?

Tailoring your resume to each specific job is not just recommended; it’s imperative . This is because most companies today use ATS computer software to manage and filter the enormous amount of resumes they receive.

When you submit your resume, it goes into an ATS database . Hiring managers search the ATS database for suitable resumes by typing keywords, or skills, into the ATS search bar. If your resume contains these keywords it will be found. If it doesn’t contain the right keywords, your resume will remain in the ATS database, unseen.

To tailor your resume, you must first read the job description. This is where you’ll find the keywords to add to your resume. Make sure you add those keywords exactly as they are written in the job description .

Unfortunately, tailoring each resume to the job description takes time and effort. The best way to speed up this process is to use an online tool like Jobscan’s resume scanner .

Just paste in your resume and the job description and click scan. You’ll receive a match report telling you how closely your resume matches the job ad. The report also tells you exactly which keywords to add to your resume to optimize it for the ATS. Try the scanner for free below:

Effective resume formatting tips

Properly formatting your resume makes it easy for hiring managers to find what they’re looking for. At the same time, good formatting helps the ATS understand your resume.

Remember, if the ATS can’t read your resume you won’t get the job!

Choose a professional, easy-to-read font like Arial, Calibri, or Times New Roman in size 10 to 12 for text and 14 to 16 for headings.

Clearly distinguish section headings with a larger font size, bold text, or underlining to guide the reader’s eye effectively through your resume., set your margins to at least 0.7 inches all around, ensuring that your resume looks balanced and does not appear overcrowded., avoid complex graphics, tables, headers, and footers, which can confuse ats software., break up blocks of text. a paragraph should never be longer than 5 lines., use standard headings like “work experience,” “education,” and “skills.” these are immediately recognizable to both hiring managers and ats., use the same style of bullets, text alignment, and line spacing throughout your document., align your text to the left. right-aligned or justified text can create irregular spacing between words, making your resume harder to read., save your resume file as a pdf to preserve your formatting across different platforms., proofread carefully one grammatical error can ruin your chances of getting a job., how to write a resume for students with no experience.

Creating a good resume without any work experience might seem tough, but you can still make a strong impression on employers by highlighting your skills and activities. Here’s how:

• Focus on your education : Put your education section at the top. Include details like your degree, major, relevant coursework, academic honors, and GPA if it’s above average.
• Include extracurricular activities : List any activities outside of class, like clubs, sports, or student government. Mention any leadership roles or responsibilities you’ve had.
• Add volunteer work and internships : Don’t forget to include volunteer positions, internships, or community service. These experiences show your willingness to work and learn.
• Highlight projects and academic achievements : Talk about any major projects or research you’ve done, especially if they relate to the job you want. Describe what you did and what you achieved.
• Skills section : Make a list of your skills, including technical skills (like computer software) and soft skills (like teamwork and communication).
• Professional summary : Start with a short summary that explains your career goals and your best qualities. Make it clear why you’d be a great fit for the job.

Here’s a sample of a resume for students with no experience:

How to match your cover letter to your resume

Matching your cover letter with your resume helps create a polished and cohesive application. Here’s how:

• Consistent formatting : Use the same font, header, and layout from your resume for your cover letter. This helps create a professional and unified appearance.
• Use similar language : Pick out key skills and phrases from your resume and include them in your cover letter. This reinforces your qualifications and aligns your application with the job requirements.
• Expand on key points : Choose one or two major achievements listed on your resume and elaborate on them in your cover letter. Explain how these experiences have equipped you for the job.
• Keep the tone the same : If your resume is formal, your cover letter should be too. If it’s more casual, your cover letter can be less formal as well.
• Address the job’s needs : Demonstrate how your experiences make you a good fit for the job. Show that you understand what the job involves and explain why you’re the right candidate.
• End with a call to action : Conclude by expressing your enthusiasm for the role and suggesting they look at your resume for more details. Ask them to contact you for an interview.

When you’re done writing your cover letter, run it through Jobscan’s  cover letter checker . This tool will tell you how to improve your cover letter. 

Hate writing cover letters? Use Jobscan’s  cover letter builder . This tool uses AI technology to generate an ATS-friendly cover letter with just one click.

10 standout resume examples to inspire you

These samples showcase a variety of styles and formats suited for different industries and career stages, giving you ideas on how to write a resume.

1. Sales manager resume example

2. Accountant resume example

3. Recruiter resume example

4. Bookkeeper resume sample

5. Digital marketing resume example

6. Teacher resume example

7. Customer service resume example

8. Office assistant resume example

9. Operations manager resume example

10. Technical writer resume example

Key takeaways

• Optimize for ATS : Today’s resumes must be tailored to pass through Applicant Tracking Systems (ATS) by including specific keywords related to the job you’re applying for. This ensures your resume is seen by hiring managers.
• Tailored Resumes : Each resume should be customized to the job description, emphasizing relevant experiences and skills. This enhances your chances of standing out in a competitive job market.
• Resume Formats : Choose between chronological, functional, or hybrid formats based on your career history and the job requirements. Chronological is suitable for those with a strong, relevant job history; functional is best for career changers or those with gaps in employment; hybrid combines the strengths of both.
• Essential Elements : A resume should include a clear headline, a compelling summary, a detailed work history, relevant skills, and educational credentials. Each section should be crafted to showcase your qualifications and fit for the role.
• Skills and Keywords : Highlight both hard and soft skills that are directly relevant to the job. Using precise keywords from the job description in your resume ensures compatibility with ATS and increases the likelihood of your resume being selected.
• Quantifiable Achievements : Where possible, use metrics to quantify your accomplishments. This provides concrete evidence of your capabilities and impact in previous roles.
• Additional Sections : Including volunteer work, awards, and certifications can differentiate your resume. Ensure these are relevant to the job to keep the resume focused and impactful.
• Resume Building Tools : Utilize tools like resume builders and scanners (e.g., Jobscan) to construct a resume that matches job descriptions and optimizes for ATS, saving time and improving effectiveness.
• Format and Proofread : Proper formatting and thorough proofreading are essential to maintain professionalism. Ensure the resume is easy to read and free from errors, which can detract from your credibility.

Beginners can use the chronological format if they have some work experience, even if it’s part-time jobs, internships, or volunteer work. However, if a beginner has little to no work experience, a functional format might be better. Include essential resume sections like contact information, a summary, education, and any relevant work experience or skills. Tailor your resume to the job by incorporating keywords from the job description. If you lack work experience, emphasize volunteer work, internships, and extracurricular activities that demonstrate your skills and commitment. Always proofread for errors before submitting your resume.

To make your resume stand out to recruiters, start by tailoring it specifically for each job application, incorporating keywords from the job description to align closely with the requirements. Highlight your achievements by quantifying them with specific numbers and outcomes, such as “increased sales by 20%” or “reduced processing time by 30%,” to demonstrate measurable success. Begin with a compelling professional summary that succinctly outlines your key qualifications and what you bring to the role, clearly establishing why you are the ideal candidate. Ensure your resume has a clean and professional layout, with logical sections and easy-to-read fonts, to facilitate quick review and make a strong first impression.

1) Gather information 2) Choose a format 3) Write contact information 4) Craft a headline and summary 5) Detail your experience and education 6) Highlight skills 7) Add additional sections 8) Tailor for the job 9) Proofread and edit 10) Finalize and save

To create a resume with no work experience , start with a functional format that emphasizes your skills and education. Begin with a strong summary statement that highlights your career goals and key skills. Place your education section prominently, including any relevant coursework or projects. List both hard and soft skills applicable to the job, and include any internships, volunteer work, or extracurricular activities that demonstrate your abilities and work ethic. Mention any significant projects or achievements, especially those relevant to your desired job. Also, include any professional affiliations that show your interest in the industry. Ensure the resume is well-organized and clearly formatted to highlight your qualifications effectively.

Use Jobscan’s resume builder , which is specifically designed to help you craft an AI resume that is both appealing to hiring managers and optimized for Applicant Tracking Systems (ATS). This tool provides templates and real-time content suggestions, helping you tailor your resume effectively for each job application. You can also use ChatGPT to write a resume for free . Just be sure to edit and personalize the results you get.

1) Log into your Google account, go to Google Docs, and either start a new document or use the template gallery. Jobscan also offers free Google Docs resume templates . 2) Select a resume template that fits the job you’re applying for from the template gallery. 3) Replace the template’s placeholder text with your personal information, including contact details, educational background, work experience, and skills. 4) Tailor the content to the job by adding relevant keywords from the job description and adjusting the format—like fonts and spacing—for clarity and appeal. 5) Double-check your resume for any errors and consider having someone else review it too. 6) Once satisfied, download your resume as a PDF or DOCX file , or share it directly via email or a shareable link.

1) Start the program and select “New” from the file menu to access templates. 2) Type “resume” in the template search bar to see available resume designs. 3) Choose a template that suits your needs, then replace the placeholder text with your personal details, including work experience, education, and skills. 4) Adjust the content to match the job description, using relevant keywords and highlighting your qualifications. 5) Modify font size, style, and colors to ensure the resume is clean and professional. 6) Check for any errors, and consider having someone else review it. 7) Save your resume as a PDF to maintain formatting and make sharing easy. 8) Print for physical submissions or save digitally for online applications.

In 2024, resumes should be designed for clarity and ATS compatibility . Start with a professional layout that includes plenty of white space and a logical structure. The top should have your contact information—just your name, phone number, email, and LinkedIn URL , omitting a full address for privacy. Follow this with a concise professional summary, then list your work experience, skills, and education. The format should ensure easy readability for both human recruiters and Applicant Tracking Systems, emphasizing a clean design without complex graphics or tables that could confuse the ATS software.

Choosing the right resume format depends on your career background: Chronological: Lists your work history in reverse chronological order, ideal for those with a solid work history. Functional: Focuses on skills rather than work history, suitable for career changers or those with gaps in employment. Combination: Mixes elements of both chronological and functional formats, highlighting skills followed by work history in reverse order. Good for those with significant skills and experiences.

The number of jobs you should include on your resume depends on your experience level and relevance to the role. Typically, if you’re early in your career with less than 10 years of experience, aim for 2-3 recent and relevant positions. For mid-career professionals, around 3-4 positions spanning the last 10-15 years is common. Experienced professionals may include the most pertinent roles from their extensive history, focusing on the past 10-15 years. Ensure each listed job directly relates to the position you’re applying for, prioritizing relevancy over quantity to present a focused and impactful resume.

A resume should typically be one to two pages long, with rare exceptions for highly experienced individuals or those in certain industries. Aim to keep it concise and focused on highlighting your most relevant qualifications and experiences for the position you’re applying for.

AI and machine learning have revolutionized resume screening by automating the process. Applicant Tracking Systems (ATS) use these technologies to quickly analyze resumes, searching for relevant keywords and qualifications. This saves recruiters time and ensures a more efficient screening process, helping them identify top candidates more effectively.

When writing a resume summary with no experience, focus on your education, relevant skills, and career goals. Highlight any coursework, projects, or extracurricular activities that demonstrate skills applicable to the job. Emphasize your enthusiasm, work ethic, and eagerness to learn. Keep it concise and impactful, showcasing how your background aligns with the position and company’s needs.

Crafting a simple resume involves starting with your contact information, followed by a brief summary statement. List your work experience, education, and relevant skills, ensuring consistency in formatting. Consider including optional sections like volunteer experience or honors/awards. Proofread carefully and tailor your resume to each job application.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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Switching Careers? Here’s How to Write a Strong Resume.

• Benjamin Laker,
• Vijay Pereira,
• Abhishek Behl,
• Zaheer Khan

Start with a personal statement.

When you’re switching career paths, there’s one essential thing you need to focus on: updating your resume. Crafting a smart resume is key to showing your potential employer why you wish to make a change. While there’s no one right format to write a resume, here are some tips you can follow:

• Begin the resume with a personal statement. This is a short description about who you are, your reasons for changing your career, your new goals, how your previous experience can be transferred to the new industry, and why you’re perfect for the job.
• Next, instead of highlighting your work experience first, showcase the skills you’ve learned throughout your career. That’s because when changing careers, the hiring managers reviewing your application may not always be familiar with the roles and responsibilities of a different industry.
• Below your skills, you can include a more traditional description of your relevant work history. You don’t need to include every job you’ve ever had, especially if you’ve held a number of positions that don’t highlight any essential skills required for this role.
• Finally, end with a chronological list of your educational qualifications. You can also include details about any certifications or courses that you may be undertaking that may be relevant to the position you’re interested in.

Switching career paths and trying something completely new can open you up to exciting opportunities, help you learn new things, and even earn you more money. But it’s not always easy — especially if you’re looking to move into an entirely different field. Apart from doing your research and unearthing opportunities, there’s one essential thing you need to focus on before you make the leap: updating your resume.

• Benjamin Laker is a professor of leadership at Henley Business School, University of Reading. Follow him on Twitter .
• Vijay Pereira is a professor of strategic and international human capital management at NEOMA Business School.
• AB Abhishek Behl is an assistant professor of information management at the Management Development Institute Gurgaon.
• ZK Zaheer Khan is a professor in strategy and international business at the University of Aberdeen.  

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How to Write Your First Job Resume [For 2024]

So there you are, sitting in front of a screen, staring at a blank Word page for hours, with one task at hand: writing your first job resume.

Where do you even start?

And most importantly: How do you fill those 1-2 pages when you have no work experience?

We feel your struggle and we’re here to help!

In this article, we’re going to guide you through the entire process of creating a first job resume from start to finish.

Let’s dive right in, shall we?

How to Write Your First Job Resume

• Pick the right resume template
• Write down your contact information (correctly)
• Include a resume objective
• List your education (in detail)
• Instead of work experience, focus on…
• Highlight your skills
• Mention optional sections
• Stick to the one-page limit
• Get inspired by a first-job resume example

Don’t worry, we’re going to cover all of the above in detail!

Starting with the first step:

#1. Pick the Right First Job Resume Format and Template

There are 3 main resume formats you can pick from. Each of them highlights a different part of your resume.

• Reverse-Chronological Resume - In this format, your work experiences and education are listed in reverse-chronological order. 
• Functional Resume - Instead of work experience, this format focuses on your skills and achievements.
• Combination (or Hybrid) Resume - This format focuses on both your skills and work experience.

For 99% of job-seekers, we recommend sticking with the reverse-chronological format.

While a functional resume can sometimes help for career changers or recent graduates, it’s still nowhere near as common as the reverse chronological one.

Plus, recruiters world-wide are familiar with the reverse-chronological format, making it a safer bet.

A reverse-chronological resume looks as follows:

Once you’ve picked the format, the next step is to perfect your layout, font, and the like. Here’s what we recommend for that:

• Use a Two-Column Layout. A two-column resume layout allows you to fit a lot more content into your resume.
• Pick a Common Font. We recommend Ubuntu, Overpass, or Roboto.
• Use Bullets to Describe Your Experiences.
• Don’t Go Over One Page. Unless you’re a professional with a decade of work experience, we recommend sticking to the one-page resume limit.

Want to avoid all the hassle of formatting your resume layout? We don’t blame you - if you wanted to build a good-looking resume from scratch, it would take you hours before you could even start filling it in.

Thankfully, there’s an easier way out: using a resume builder.

With Novoresume, all you have to do is pick a template, and fill in the contents. It’s that simple.

And on top of that, Novorésumé resumes are ATS-friendly . Meaning, your resume won’t be swallowed up by an applicant tracking system just because it can’t read it.

Want to get started with Novorésumé? Browse our resume templates .

#2. Write Down Your Contact Information (Correctly)

It’s important for the recruiter to have at least two ways of reaching back to you.

Meaning, you should always provide your contact information in your resume . That includes: 

• First and last name
• Phone number

Apart from these must-haves, you can also provide:

• LinkedIn URL - This is a good way to complement your resume. It also makes the recruiter’s life easier since they usually check your LinkedIn profile anyway. Make sure all information is updated and consistent with your resume, though.
• Relevant social media (like Quora or StackOverflow) - Any social media that is related to the job position and puts you in good light should be included in your resume. In most cases. If you’re a developer, it could be projects on GitHub. Writer? Personal blog.
• Website or blog - Again, this should be something related to the job. It shows your interest and dedication to the industry and how you spend some of your free time.

When it comes to your contact information, the key is to write everything correctly . Double-check you’ve spelled your name and email right, make sure the phone number you’ve listed can be reached, and that the accounts you have linked to are up to date . 

Something else you should know regarding location is how much detail you should be providing. 

The reason recruiters want to know your location is so that they have an idea of whether you’re in the vicinity of the company or not (and if you’ll need to relocate for work). 

That means, providing the city and country where you live will be enough. No need for your full home address. 

#3. Include a Resume Objective

Recruiters spend on average 7 seconds scanning each resume before deciding if it’s worth more consideration or not. 

That means your resume has about 7 seconds to leave a great first impression and convince the recruiter you’re the person they’re looking for.

A good resume objective does that for you. 

A resume objective is a 2-3 sentence snapshot of your skills, achievements, and career goals . Its purpose is to communicate your motivation for getting into the field and your interest in this particular position. 

This makes it ideal for the first job resume of a recent graduate or somebody who’s changing careers. Basically, any resume with no work experience . 

Your resume objective should be tailored to the position you are applying for and highlight skills that will help the company achieve its goal. Use as many facts and numbers as you can to back up any statements or achievements. 

• Creative and motivated recent graduate with a B.A. in Marketing from the University of Michigan. Seeking permanent employment in the field of marketing after completing successful internships in 2 major media companies. Looking to further develop my market analysis skills and contribute to future marketing strategy developments at XY Company.
• I am looking to put my marketing skills into action by initially working for the marketing department of a well-known company until I can finally get to an executive position.

#4. List Your Education (In Detail)

For starters, you should know how to list your education entries correctly in the following format:

• Program Name e.g.: B.A. in Information Systems
• University Name e.g.: University of Chicago
• Years Attended e.g.: 07/2013 - 05/2017
• GPA (only if really high)
• Honors (If applicable) e.g. Cum Laude

Exchange Program (If applicable) e.g. Exchange program in Berlin, Germany

Apart from your skills, your education is the biggest selling point in your first job resume. This is not the place to be humble and play down your achievements!

Write down your GPA (if it’s something impressive), emphasize your honors, and most importantly, highlight your academic achievements by describing them in detail.  

What you can also do is list specific courses that you have taken that are relevant to the position you are applying for. 

Here’s an example of what an entry on the education section should look like:

B.A. in English Literature (Cum Laude)

Boston University

07/2014 - 05/2018

• Courses: Advanced Topics in Literature: Shakespeare’s Work 
• Clubs: Boston University Drama Club
• Exchange program in London, UK

#5. Instead of Work Experience, Focus On This

As a recent graduate, the recruiter knows you don’t have any work experience - and that’s OK. As long as you’re applying for a junior or entry-level position, the experience isn’t something expected from you.

Instead, the recruiter will be looking for other experiences that enrich your profile, like:

• Internships
• Extracurricular Activities

When talking about these experiences, format them just like you’d format your work experience. 

Business Analyst Internship

AAA Company

Milan, Italy

05/2019 - 12/2019

• Ran weekly and monthly analysis on diverse areas of the business
• Created insightful reports of the analysis to present to managers and teams
• Defined strategic KPIs, in order to monitor the efficiency of commercial operations

When possible, try to focus on listing your achievements and not your responsibilities. This will help you stand out from the rest of the applicants.

Haven’t done any internships? Include extracurricular activities.

More often than not, an applicant with extracurricular activities and an average GPA will impress the recruiter much more than a 4.0 GPA student with nothing else to show. When listing your extracurricular activities, each entry should have the following format:

Moot Court Club Member

2017 - 2019

• Participated for two years in a row at the Philip C. Jessup International Law Moot Court Competition, making it to the finals in 2019
• Researched and prepared written pleadings, called memorials addressing timely issues of public international law
• Helped train the new club members in topics of international law

Finally, you can also list independent projects, if you have any. Think, something you did on the side just for yourself. This can be a personal project, small business or startup, side-gig, blog, etc.

Amy’s Book Club Blog

2018 - Present

• Created my own book club website for reviewing and discussing the latest books.
• Curated a monthly book calendar for my followers to follow, combining trending, relevant, and classic books.
• Created over 40 book review articles.
• On average, received 2000 visitors per month to the blog.

#6. Highlight Your Skills

The two types of skills you can mention on your resume are soft skills and hard skills.

Soft skills are attributes that help you adapt to work environments, work in a team, and apply your hard skills effectively. They are related to your personality, social skills, communication, attitude, etc.

Hard skills refer to technical knowledge and specific tools. They are skills that one learns and applies directly to the job. Some examples of hard skills include:

• Financial accounting
• Adobe Illustrator

Although soft skills are becoming more and more in demand by employers , for your first job resume, we recommend sticking to hard skills. 

Sure, attributes like “teamwork” or “critical thinking” are much appreciated by just about any employer. 

The thing is, though, the recruiter can’t really tell if you actually have critical thinking skills, or just listed it on your resume to fill space.

Hard skills, on the other hand, are very easy to test.

Tailor Skills to the Job Ad

Not sure which skills to mention in your first job resume?

The simplest way to find the essential ones is to check the job ad.

The recruiter themselves mentioned the skills they’re looking for - the only thing you need to do is mention them in your resume (as long as you have them, anyway).

Let’s say you’re applying for a graphic designer position that wants the following qualifications and skills:

• Adobe Creative Suite proficiency, particularly InDesign, Illustrator, Photoshop and Acrobat; XD, Animate and/or After Effects are a plus
• Working knowledge of presentation software (Canva, PowerPoint and/or Keynote)
• Ability to work under pressure, manage work on multiple projects daily, manage a large workload and meet deadlines.
• Detail-oriented, highly organized

Based on that, your skills section should include the following:

• Adobe Illustrator, Photoshop, and Acrobat
• After Effects and Cinema4D
• Canva and Keynote
• Time management
• Detail-oriented

If the job ad isn’t too descriptive, you can also check out these 101+ most in-demand skills for 2024 . 

#7. Mention Optional Sections

Still have some space on your resume?

That’s not a bad thing! You can use this space to your advantage and add some other useful sections.

Here are some ideas:

• Volunteering - If you have some volunteering experience, make sure to include it in your first job resume. Such a section shows commitment, dedication, and a sense of purpose, something most recruiters will appreciate.
• Languages - With companies becoming more and more international, additional languages are always appreciated.
• Hobbies - You can show your genuine interest in the industry or field by listing some relevant hobbies/interests.
• Awards & Certifications - Whether it’s an award from an essay competition in college or a certificate from an online course, anything that flatters your profile should be added.

#8. Stick to the One-Page Limit

“ How long should a resume be? ” seems like an eternal dilemma at this point. 

Generally, the answer is: it depends. 

Since you’re making a first job resume, the answer is: definitely one page . 

Unless you have an extensive employment history that can’t fit into one page, there’s no need to go over that limit. 

It’s unlikely that the recruiter will want to look at two pages of extracurriculars and hobbies. 

#9. Get Inspired by This First-Job Resume

Need some inspiration for your resume? Check out the resume examples below.

First Job Resume FAQ 

Still have some questions on how to write a convincing first job resume?

We’ll answer them here.

1. What do I put on my no-experience resume?

There’s plenty of other things you can include in your resume instead of work experience. For starters, you should:

• Focus on your education, making sure the entries are formatted correctly.
• Pick the right skills that match what the employer is looking for.
• Talk about internships, personal projects, or extracurricular activities. Describe your achievements in detail.

If you still have some space left, you could use it to your advantage and add extra sections like volunteer work, languages, awards & certificates, or hobbies.

2. Is a resume necessary for a first job?

Depending on the region, a resume or CV is always necessary for a job application, be it the first or the 20th. 

Before deciding if they should call you for an interview, the recruiters need to have some insight into you and your skills.

3. Do I need work experience to land my first job?

Short answer: You don’t! 

If you’re a recent graduate, it’s a given that you won’t have any work experience. Most employers don’t actually expect years of work experience for an entry-level or junior position. 

Instead, they’ll be looking at your other types of experiences (internships, extracurricular activities, etc.) to decide on whether you’re a good fit for the job or not.

4. How do you write a resume for your first job?

The process is quite similar to the one for writing a regular resume, but with a few tweaks.

The exact steps for creating a first job resume are:

• Instead of work experience, focus on extracurricular activities, internships, projects, etc.

Key Takeaways

Writing your first job resume doesn’t have to be stressful!

Remember the following tips and you’ll do just fine:

• Pick the right format and template to avoid the hassle of formatting your resume. Make sure to pick an ATS-friendly resume template.
• Write a concise and attention-grabbing resume objective. Show the recruiter that you’re relevant for the role and that they should read the rest of your resume.
• Instead of work experience, include information on your internships, projects, and extracurricular activities.

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How to Make a Resume in Microsoft Word: A Step-by-Step Guide Finding Your Dream Job

Creating a resume can feel overwhelming, but with Microsoft Word, you have a powerful tool at your fingertips to craft a professional-looking document that highlights your skills and experiences. Whether you're just starting your career or updating an existing resume, Word provides various templates and formatting tools that make the process easier. In this guide, we'll walk you through the steps to create a standout resume using Microsoft Word.

Creating a Resume in MS Word

 step 1: open microsoft word.

If you haven't already, open Microsoft Word on your computer. This guide is based on Word 2016 and later, but the steps are generally similar across different versions.

Note: If you don't have Microsoft Word installed, you can access it through an Office 365 subscription or use the online version at [office.com](https://www.office.com).

Step 2: Choose a Resume Template

One of the easiest ways to get started is by using a resume template. Microsoft Word offers a variety of pre-designed templates that are both professional and visually appealing.

How to Find a Template

1. Open Word: Start Word and select "New" from the menu.

2. Search for Resume Templates: In the search bar at the top of the window, type "resume" and press Enter. Word will display a list of available resume templates.

3. Choose a Template: Browse through the templates and select one that best fits your style and the type of job you’re applying for. Double-click the template to open it.

 Tips for Choosing a Template

- Consider the Industry: For creative fields, a more modern or visually interesting template might be appropriate. For more traditional industries, stick with classic, clean designs.

- Keep it Simple: Ensure that your resume is easy to read. Avoid overly complex layouts and excessive colors.

Step 3: Customize Your Resume

Once you've selected a template, it's time to customize it with your personal information. This is where you add the details that make you stand out as a candidate.

 Editing the Text

1. Replace Placeholder Text: Click on the text fields and replace the placeholder content with your own information. This includes your name, contact information, education, work experience, and skills.

2. Format Your Text: Use Word's formatting tools to adjust fonts, sizes, and styles to ensure consistency and readability. Stick to standard fonts like Arial, Times New Roman, or Calibri.

3. Adjust Sections: Depending on your experience and the job you're applying for, you might want to add or remove sections. For example, if you have extensive experience, you might emphasize that section more than education.

 Organize Your Information

- Contact Information: Place this at the top of the resume, including your full name, phone number, email address, and LinkedIn profile or portfolio if applicable.

- Professional Summary or Objective: A brief statement at the beginning of your resume that outlines your career goals or summarizes your professional background.

- Work Experience: List your most recent job first, followed by previous positions. Include the job title, company name, location, and dates of employment. Use bullet points to describe your responsibilities and achievements.

- Education: List your highest degree first, including the institution name, degree type, and graduation date.

- Skills: Highlight skills relevant to the job. These can be hard skills like programming or soft skills like communication.

- Additional Sections: Consider adding sections for certifications, languages, volunteer work, or hobbies if they are relevant to the job.

Step 4: Fine-Tune the Design

With the content in place, you can now focus on making your resume visually appealing while maintaining a professional look.

 Formatting Tips

1. Margins and Spacing: Ensure that your margins are even and the spacing between sections is consistent. Use the “Layout” tab to adjust margins and spacing.

2. Use Bullet Points: Bullet points help break up text and make your resume easier to skim. Use them to list duties and accomplishments under each job entry.

3. Consistency: Keep font sizes and styles consistent throughout. Headings should be slightly larger than the body text to make sections easy to identify.

4. Color: Use color sparingly. Stick to neutral colors like black, gray, or navy for the text. If you use color, ensure it complements the overall design and does not distract from the content.

 Step 5: Save and Export Your Resume

Once you're satisfied with your resume, it's important to save it properly.

1. Save as a Word Document: Go to "File" > "Save As" and choose where you want to save the file on your computer. Name your file appropriately (e.g., “John_Doe_Resume”) and choose the ".docx" format.

2. Export as a PDF: It's often recommended to send resumes as PDFs to ensure that the formatting remains consistent across different devices. To do this, go to "File" > "Save As" and select "PDF" from the drop-down menu.

Step 6: Review and Edit

Before sending out your resume, review it carefully to catch any errors.

 Proofreading Tips:

1. Check for Spelling and Grammar Errors: Use Word's built-in spell check, but also manually review the text for any mistakes the software might miss.

2. Get a Second Opinion: Have a friend or family member review your resume to provide feedback and catch errors you might have overlooked.

3. Read Aloud: Sometimes reading your resume out loud can help you catch awkward phrasing or missing information.

Tips for Constructing a Winning Resume

Constructing a resume is a crucial step in landing a job, and employing effective strategies can make all the difference. Here’s a comprehensive guide to help you create a compelling resume that showcases your skills and experience in the best possible light.

 1. Understand the Job Requirements

- Analyze the Job Description: Carefully read the job listing to identify the key skills and qualifications the employer is seeking. Highlight the keywords and requirements mentioned in the job description.

- Customize Your Resume: Adjust your resume to align with these requirements. Ensure that your most relevant experiences and skills are prominent.

 2. Choose the Right Resume Format

Popular formats.

- Chronological: Lists your work experience in reverse chronological order. Ideal for those with a strong work history in the field.

- Functional: Focuses on skills and experiences rather than job titles. Best for career changers or those with gaps in employment.

- Combination: Merges elements of both chronological and functional formats. Useful for those with relevant skills and a solid work history.

Select the Format That Best Suits Your Experience

- Chronological: Best if you have a steady career progression.

- Functional: Ideal if you want to emphasize specific skills or if you’re entering a new industry.

- Combination: Suitable if you have a strong skill set and relevant experience.

 3. Craft a Compelling Professional Summary

Create an attention-grabbing summary.

- Professional Summary: Start with a brief, compelling statement about your career goals and what you bring to the table. Focus on your achievements and skills.

- Objective Statement (Optional): An alternative to the summary, this can outline your career goals and what you hope to achieve in the role.

Tips for Writing a Summary

- Be Concise: Keep it to 2-4 sentences.

- Focus on Achievements: Highlight your most notable accomplishments and skills.

 4. Showcase Relevant Work Experience

Detail your work history.

- Job Entries: Include your job title, company name, location, and dates of employment.

- Responsibilities and Achievements: Use bullet points to describe your responsibilities and highlight achievements with quantifiable results (e.g., “Increased sales by 20%”).

Use Action Verbs

- Start Bullet Points with Action Verbs: Words like “managed,” “developed,” “led,” and “implemented” convey your role effectively.

Quantify Achievements

- Add Numbers: Whenever possible, use figures to illustrate your impact (e.g., “Reduced customer complaints by 30%”).

 5. Highlight Your Skills

Create a skills section.

- Relevant Skills: List skills that are directly related to the job you're applying for. This can include technical skills, software proficiency, and soft skills.

- Use Keywords: Incorporate keywords from the job description to pass through Applicant Tracking Systems (ATS).

Soft Skills vs. Hard Skills

- Hard Skills: Specific, teachable abilities (e.g., programming languages, certifications).

- Soft Skills: Personal attributes (e.g., communication, leadership) that are important for job performance.

 6. Include Education and Certifications

Detail your academic background.

- Education Section: List your degrees, including the institution name, degree type, and graduation date. Mention any relevant coursework if it pertains to the job.

Certifications and Training

- Relevant Certifications: Include certifications or training that are relevant to the position. List the certification name, issuing organization, and date received.

 7. Incorporate Additional Sections

- Volunteer Work: If relevant to the job or industry, include volunteer experiences.

- Awards and Honors: Mention any relevant awards or recognitions.

- Professional Affiliations: List memberships in professional organizations.

- Languages: Include languages spoken and proficiency levels.

 8. Use Effective Formatting

Maintain a professional appearance.

- Font Choice: Use a clean, professional font like Arial, Calibri, or Times New Roman.

- Font Size: Keep it readable, typically between 10-12 points for body text.

- Margins and Spacing: Use standard margins (1 inch) and ensure there is enough white space to make the resume easy to read.

Design Considerations

- Consistency: Ensure consistent formatting throughout (e.g., bullet points, headings).

- Avoid Overly Creative Designs: Keep the layout simple and professional, unless applying for a design-related position.

 9. Proofread and Edit

Ensure accuracy.

- Check for Errors: Proofread for spelling and grammatical errors. Mistakes can detract from your professionalism.

- Consistency: Ensure that dates, job titles, and formatting are consistent.

Get Feedback

- Ask for a Review: Have a friend, family member, or mentor review your resume for feedback and to catch errors you might have missed.

 10. Keep it Updated

- Review Periodically: Update your resume regularly to reflect new experiences, skills, and accomplishments.

- Tailor for Each Application: Customize your resume for each job application to align with specific job requirements and highlight relevant experiences.

By following these strategies, you can craft a resume that effectively showcases your skills and experiences while aligning with the job you're applying for. A well-constructed resume not only increases your chances of landing an interview but also sets a positive tone for your job application process. Good luck!

Conclusion: Final Thoughts

Creating a resume in Microsoft Word is a straightforward process when you know where to start. By using templates and customizing them with your unique information, you can create a professional resume that stands out to potential employers. Remember to tailor your resume to each job application, emphasizing the experiences and skills that are most relevant to the position. Good luck with your job search!

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How To Write a Professional Resume Summary With Examples

Professional Resume Summary vs. Objective Statement

The five steps to a resume summary, tying it all together, 20 effective resume summary examples, frequently asked questions about writing a professional resume summary.

The summary for a resume describes your main credentials for your target job. Appearing at the top of the document, it’s the first section hiring managers read and strongly influences whether they call you for an interview.

You may feel lost when developing your profile, especially if you’re just starting your resume. But it’s best to work on the profile after you’ve already drafted your professional experience, education, training, and other relevant areas. Then, you can develop your profile with a broader understanding of your career so far.

For a long time, creating a brief overview in a resume meant writing an objective statement that would appear above or in place of the summary. Rather than describing an applicant’s key qualifications, the objective would state their end goal for their job search.

In recent years, the objective has fallen out of favor since it speaks to the job seeker’s needs rather than the hiring manager’s. Unless you’re starting with zero work experience, avoid using an objective and instead begin your resume with a summary of what you offer.

Let’s review how the summary example below clearly provides a value proposition for potential employers while the objective is more applicant-focused.

Professional Resume Summary Example:

A marketing manager with six years of experience specializing in go-to-market strategy, public relations, social media, and Google Analytics. A proven track record of executing high-impact marketing campaigns and rebranding initiatives to expand reach across target audiences. Adept at building and leading diverse teams.

Objective Statement Example:

Seeking a challenging position as a marketing manager to utilize skills in digital marketing and further develop leadership abilities.

It can be hard to know where to start when writing a professional summary for a resume, so we’ve broken the process down into five easy-to-follow steps. With a clear strategy, you’ll be equipped to create a powerful snapshot of your value as a professional.

Before we dive into the details, here’s a quick overview of our step-by-step process:

1. Write a simple statement of your job title and years of experience 2. Pinpoint and develop a common theme 3. Avoid clichés by way of action verbs 4. Cite a specific achievement 5. Plug in other key credentials

Step 1: Write a simple statement of your job title and years of experience

Begin your resume summary with a concise and impactful statement to immediately capture the essence of your professional identity. Clearly state your job title (or desired title) and level of experience. While this opening line is about you and your unique background, it should be tailored to align with the job you’re applying for.

Let’s look at a few resume examples of a professional summary for a resume with strong openers.

Entry-Level Resume Summary Example:

A social media marketing coordinator with three years of experience specializing in brand messaging, content writing, data analytics, and HootSuite. A proven track record of developing marketing strategies and executing social media campaigns to drive brand exposure across target audiences.

Mid-Career Resume Summary Example:

Motivated sales associate with over five years of experience in retail environments, working both at Bloomingdales and Yves Saint Laurent. Recognized for providing excellent customer service, boosting sales, and strengthening brand loyalty. Seeking to transfer my high energy and passion for the retail industry to a leading luxury retailer.

Senior-Level Resume Summary Example:

A senior data scientist with over 10 years of experience using machine learning, Big Data, and deep learning to deliver data-driven solutions for enterprise organizations. A proven track record of creating dynamic machine learning algorithms to enhance data visualization and drive positive business outcomes.

Step 2: Pinpoint and develop a common theme

Look over all your other resume sections and select three to five details that strike you as especially impressive or relevant. Then, review them all together. Does a common theme or strength emerge? The next one to two sentences in your summary should focus on that theme.

For instance, if your highlights point to expertise in engaging and collaborating with clients, that’s a great area to write about further. Or maybe you’ve consistently beaten sales goals and contributed to past employers’ revenue growth. Communicate the unique value you can bring to the position you’re applying for.

Here are some examples of how even a brief overview in a resume can have a clear theme:

Architect Resume Summary Example:

Versatile and creative architect with over 15 years of experience designing commercial and residential buildings in a variety of sizes and styles. Record of unique and sustainable design that exceeds LEED standards.

Law Clerk Resume Summary Example:

A law clerk with two years of legal experience specializing in federal law, legal research, pretrial motions, and data analysis. A proven history of delivering valuable legal support to lawyers and judges during civil suits and trial cases.

Recruiter Resume Summary Example:

A senior recruiter with seven years of experience leading high-impact recruitment initiatives to secure top talent and drive organizational development. A strong history of developing dynamic human resources (HR) programs to enhance employee engagement and improve retention.

Step 3: Avoid clichés by way of action verbs

At this stage, you may run into the problem of profile clichés. For example, you might describe a collaborative streak as “Excellent communication and collaboration skills.” But terms like this are overused and won’t add much value to your summary.

To avoid clichés and liven up your language, use complete sentences with action verbs. Think about what you actually do at work – the actions (or verbs) you take to generate results. This approach can turn a static word like “collaboration” into a specific, verb-powered phrase like “Collaborate with clients to find win-win product solutions.”

The following examples will give you a good idea of how to utilize action verbs in a professional summary for a resume:

Accounts Payable Specialist Resume Summary Example:

Entry-level accounts payable specialist with strong recent academic and work experience. Focused on helping automate systems to improve financial transaction accuracy and transparency. Fast learner who quickly gains and applies expertise in new systems and software.

Artist Resume Summary Example:

A freelance artist and painter with three years of experience creating stylized watercolor paintings and charcoal drawings using unorthodox conceptual approaches. Achieved recognition in various art exhibitions, including the Pioneer Works Gallery in New York.

Data Analyst Resume Summary Example:

Systematic data analyst with strong recent experience in inventory control and warehouse fulfillment processes. Efficiently extract sales and inventory data, generating usable reports and processes to avoid back-ordering. Career highlights include boosting on-time fulfillment rates by 26%. Power-user of Excel, Tableau, SAS Enterprise Miner, SQL, and SharePoint. Bilingual: Fluent in English and Spanish.

Step 4: Cite a specific achievement

To strengthen your summary, you can add a concrete, quantified achievement from your work history. This makes the description more compelling and specific to you. Hiring managers will clearly see the value of your contributions, especially when you use numbers to quantify past success.

Say one of your career highlights from the professional experience section is, “Surpassed quota by 10% in 2013, 18% in 2014, 20% in 2015, and 22% in 2016 and 2017.” Consider adapting it for the summary with a phrase like, “Surpassed quotas by over 18% on average for five consecutive years.”

Competing in a pool of well-qualified applicants requires a little something special to catch the eye of hiring managers. The examples below will give you a better idea of how to do this.

Account Manager Resume Summary Example:

A results-driven account manager with three years of professional experience specializing in consultative selling, client relations, strategic planning, and communication. A proven track record of securing and developing new accounts generating over $2 million in annual revenue.

Copywriter Resume Summary Example:

A dynamic copywriter with three years of experience developing and refining content to support digital marketing campaigns. A proven track record of using A/B testing and SEO marketing strategies to improve conversion rates by up to 70%. Adept at collaborating with marketing teams to develop high-performing ads.

Law Enforcement Resume Summary Example:

Community-oriented police officer with over five years of advancement and experience. Calm and decisive in high-pressure situations; as a patrolman, resolved conflicts on the street 15% more often than the department average.

Step 5: Plug in other key credentials

Finally, round out your profile with one or two more statements on your other top qualifications. If one of your other highlights is an advanced degree or certification , that can give your summary a strong outro.

Most resumes already have education and certification sections, so there’s no need to list everything here. Focus on credentials most relevant to the job you’re applying for. Also, note that foreign language ability is often viewed as a key asset by employers, so if you have it, feature it in your profile.

Explore the following examples to see how you can write a brief overview in a resume that goes beyond the basics and emphasizes your extra strengths.

Art Educator Resume Summary Example:

Art educator with strong recent work, volunteer, and academic experience. Passionate about engaging students in art theory and practice and helping young people explore their creative potential. Skilled at adapting instructional methods to each student’s learning style. Master of Arts in Teaching.

Dental Hygienist Resume Summary Example:

Reliable licensed dental hygiene professional with over six years of experience in innovative, modern dental practice. Expertise working with diverse populations, including adolescents, medically compromised, and geriatrics. Experience in soft tissue management, whitening procedures, periodontal charting, sonic and ultrasonic instrumentation. Certified in Basic Life Support and nitrous oxide monitoring.

Social Worker Resume Summary Example:

Social worker with over 10 years of experience supporting clients and patients in hospital and home-care settings. Demonstrated success advocating for people from diverse cultural and socioeconomic backgrounds. Draw on strong listening skills to determine each client’s needs and recommend helpful resources. Master’s degree in social work. Bilingual: Fluent in English and Spanish.

After following these five steps, you should have all the necessary components to write a professional summary for a resume. It’s time to bring these elements together to build a cohesive, impactful statement that accurately presents your professional value. Keep the following tips in mind as you write:

• Maintain a logical flow: Think of the steps above as a formula for success. Start with a strong opening line, communicate a common theme, and incorporate relevant achievements and/or credentials.
• Keep it relevant: As you review and refine your summary, focus on strengths that align with the position. With each job you apply for, adjust this section to optimize for Applicant Tracking Systems (ATS) and show you’re a good fit for that specific role.
• Be concise: Sticking to the most pertinent information will help you create a concise resume summary. This paragraph’s purpose is to immediately capture the attention of hiring managers, so it should only be a few sentences long.

Before you finish, consider: Are you missing anything important? Have you left out a work highlight or skill area that’s key to your next job? If yes, add a sentence or two on those missing areas and take heart that you’re gaining an ear for the type of information a winning profile calls for.

Looking for more examples? Check out the resume summaries below for extra inspiration.

Resume summary examples by experience level

From entry-level to senior-level, a professional summary for a resume should communicate your most relevant experience and achievements. Each of these examples demonstrates how to provide a brief overview in a resume regardless of your level of experience.

Entry-Level Resume Summary Examples:

• A customer service associate with two years of experience specializing in cash handling, point-of-sale (POS) systems, communication, and inventory management. Adept at providing quality service to a diverse range of customers and supporting daily store operations.
• An inside sales representative with entry-level experience specializing in prospecting, cold calling, customer service, and upselling techniques. Adept at building rapport with sales prospects and delivering engaging product demonstrations to drive sales and close deals.
• Engineering graduate with strong knowledge base centered on robotics, biotechnology, nanotechnology, and artificial intelligence. Passionate about streamlining work processes and finding novel solutions to complex problems. Quickly adapt to new work challenges and conditions.

Mid-Level Resume Summary Examples:

• Police sergeant with over seven years of advancement and experience. Draw on strong knowledge of state and federal laws, local ordinances, and community police policies. Natural collaborator who builds productive relationships with various departments and organization levels. Equally effective in a leadership or hands-on role.
• Friendly, organized receptionist with significant experience in fast-paced health care environments. Provide dedicated customer service and effective administrative support while embracing new challenges and skills.
• A certified dance Instructor with five years of experience, specializing in Latin dance, Salsa, Mambo, Bolero, and American Rhythm. A proven track record of developing innovative lesson plans for a broad range of dance styles. Adept at balancing constructive criticism with positive reinforcement to drive personal and professional growth.

Senior-Level Resume Summary Examples:

• A senior civil engineer with over 10 years of experience in the planning and construction of buildings, roads, dams, roads, and underground systems. A proven track record of leading high-performance construction teams to execute multi-million-dollar projects. Adept at identifying opportunities to mitigate safety risks and enhance project delivery.
• Nanny with over 10 years of experience. Skilled at working with parents to set clear weekly schedules and build a safe, positive home environment. Committed to supporting parents’ educational and disciplinary goals for each child. Offer live-in or live-out flexibility.
• A network security analyst with over eight years of experience identifying threats and identifying innovative solutions. A proven track record of mitigating cybersecurity threats and providing technical support to military personnel and civilians.

Resume summary examples for top jobs

The Bureau of Labor Statistics has ranked the following occupations as some of the fastest-growing jobs. If you’re applying for in-demand roles, your summary should immediately establish your competence within the field. The following summaries demonstrate how to do this effectively.

Home Health Aide:

A Certified Home Health Aide with over 12 years of experience delivering compassionate care to elderly, palliative, and bed-bound patients. A strong history of building positive relationships with clients and identifying opportunities for enrichment and social interactions.

Software Developer:

A lead software developer with over 10 years of experience developing innovative software solutions and applications for enterprise customers. A proven track record of building and leading diverse development teams throughout all phases of the software development lifecycle (SDLC). Adept at coordinating with cross-functional stakeholders to execute multi-million-dollar technology projects.

Dedicated prep cook with over three years of experience in a fast-paced commercial kitchen. Use precise trimming and chopping techniques to minimize food waste. Collaborate with other kitchen staff to quickly prepare high-quality food orders for customers. Draw on deep knowledge of seafood dishes and cooking methods.

Registered Nurse:

A registered nurse (RN) with over 12 years of clinical experience providing quality care to critically ill patients in ICU, oncology, and surgical units. A strong history of identifying opportunities to drive patient-centered care and improve clinical operations.

Material Handler:

Efficient material handler with over five years of experience in large-scale manufacturing. Highly collaborative and focused on new process solutions. Recent achievements include ranking No. 4 on a 40-person team for overall productivity.

General Manager:

A general manager with eight years of experience within the restaurant industry, specializing in operations management, logistics, vendor management, and profit and loss (P&L). A strong history of developing innovative business strategies to improve gross margins. Adept at recruiting, training, and building teams to deliver an unparalleled dining experience.

Operations Manager:

Experienced operations manager with a background in finance. Certified project management professional with a broad skillset including leadership, collaboration, budgeting, and cost reduction. Master of Business Administration.

Nurse Practitioner:

A nurse practitioner with over 10 years of experience delivering mental health treatments for patients suffering from depression and anxiety disorders. A proven track record of diagnosing disorders and identifying ideal medications to improve quality of life.

Marketing Specialist:

A dynamic digital marketing specialist with five years of experience specializing in paid search, SEO, lead generation, and product marketing. A proven track record of developing innovative strategies to grow web presence and organic traffic for client websites. Expertise in leveraging analytics to refine data-driven decision-making for digital initiatives.

Medical Assistant:

A Certified Medical Assistant with two years of experience delivering excellent patient care in acute care environments. Adept at collaborating with RNs, physicians, and administrative teams to improve clinical operations and efficiency.

Heavy Truck Driver:

Proactive, dependable heavy truck driver with zero safety incidents over seven years of experience. Offer advanced knowledge of local routes, safety guidelines, and navigation systems. Motivated to deliver superior client service with every interaction.

Is a resume summary necessary? -

Yes. Virtually any job seeker can improve their application by providing a brief overview in a resume. A strong profile section catches a hiring manager’s attention by giving the key reasons you’ll thrive at their organization. In seconds, it assures the reader that you’re a strong candidate whose application is worth a closer look.

How long should a resume summary be? -

Many resume experts give strict parameters for profile length: three or four lines of text are the standard order. But profiles are more flexible than that. Don’t worry if your own profile comes in shorter or longer, given you’ve followed this process. And never add fancy language to your summary for its own sake.

What should you not put in a resume summary? -

Personal information like your age or marital status, salary expectations, and weaknesses don’t need to be mentioned here. Focus on positive aspects of your career and what you offer employers on a professional level. Also, avoid overexaggeration within your summary. Although some may turn to fibbing to land a job, honesty is always the best policy.

Should you say “I” in a resume summary? -

Personal pronouns aren’t necessary anywhere within a resume. It’s already implied that the resume is a document all about you, so removing words like “I” or “my” will keep your writing concise and professional. While it seems like a summary could be a place to use pronouns, sticking with the third-person here will maintain consistency overall.

Can you have a resume without a summary? -

While there’s no strict rule about writing a summary, it’s best to include one. Most hiring managers and recruiters might find it unusual if they come across a resume without a summary. This is a traditional element present in virtually all templates. Beyond that, you would be losing out on an opportunity to showcase all of your top qualifications and strengths in one cohesive snapshot.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Build a Resume to Enhance Your Career

• How to Land Your Dream Job Learn More
• How to Organize Your Job Search Learn More
• How to Include References in Your Job Search Learn More
• The Best Questions to Ask in a Job Interview Learn More

Essential Guides for Your Job Search

• How to Build a Good Resume for Graduate School Learn More
• How to Build a Resume Learn More
• How to List a Degree on a Resume Learn More
• How to Include Personal and Academic Projects on Your Resume Learn More

How to list multiple positions at the same company on a resume

Promotions, lateral moves, and new job responsibilities are just a few of the reasons professionals may hold more than one job title within the same organization. Listing multiple positions at the same company on a resume can be challenging, but it’s also beneficial for showcasing commitment, progression, and versatility.

Benefits of showcasing multiple positions at the same company

In an age where job hopping is encouraged, there’s something to be said for showcasing longevity on a resume. Multiple positions/same company candidates may feel like they haven’t had enough varied career experiences, but this can actually be a benefit in a few ways. (1)

First, having held multiple positions at the same company helps you demonstrate career progression and growth on your resume and in your cover letter . Many hiring managers value candidates who are adaptable and desire to learn new skills.

Being in this situation also makes it a little easier for you to shine a light on your accomplishments. Putting a promotion on resume documents allows you to use your past achievements as resume boosters.

Additionally, candidates who have held multiple positions within the same company demonstrate loyalty. Turnover is a costly concern for many hiring managers, so your longevity makes you stand out as someone who can commit. This is especially important if you’re submitting a career change resume — it shows that your decisions aren’t fleeting.

Choosing the right format for multiple jobs

Unique career situations often call for a few changes to the standard format for a resume . Multiple positions/same company candidates may want to try a few of these formatting tips to create a professional document that stands out from the crowd.

Stacking similar job titles together

For roles that essentially have the same (or very similar) responsibilities, there’s no need to create separate entries on your resume. Multiple positions/same company situations can be illustrated with a single-entry format by stacking job titles and using the space underneath both titles to describe the tasks and accomplishments associated with those roles. This resume format saves space and shows continuity in your work.

Creating separate entries for dissimilar consecutive roles

When jobs you have held at the same company have very different responsibilities, it’s best to use separate entries. This format ensures that each of your dissimilar roles has its own descriptive bullet points. It allows you to emphasize your unique skills and achievements in each position.

Formatting multiple positions at the same company

Standard resume and cover letter templates don’t always cover how to navigate complex situations like having multiple positions with one employer. Here are some formatting tips to create clarity when including a changing job title on resumes.

How to stack multiple positions at the same company

First, type a single heading with the company’s name and location. You may want to use bold font to make it stand out as the header. Then, list all job titles you held at the company in reverse chronological order and place the dates you held each role in parenthesis next to the job title. 

At the end of all of those job titles, add bullet points describing the responsibilities that apply to all roles. You can use one bullet point to briefly clarify changes and promotions to avoid any confusion for the reader.

How to list back-to-back positions at the same company using separate entries

Even when using separate entries, you should first start with a single heading for the company name and location. Once again, arrange the roles you’ve held in reverse chronological order . Then, place descriptive bullet points after each job title explaining responsibilities and accomplishments, focusing on what distinguishes one role from another.

Examples of multiple positions in the same company

It can be challenging to properly convey complex professional situations on a resume. Multiple positions/same company candidates can benefit from a few resume examples illustrating how to format positions using single and multiple entries. Consider using these examples to help you craft a more streamlined job application.

Example of stacking similar job titles together

Lighthouse Branding and Marketing Co., New Orleans, LA

Marketing Associate (September 2021-August 2024) Marketing Assistant (July 2020-August 2021)

• Promoted within a year for implementing creative strategy allowing for more client customizations, resulting in a 46% increase in client retention
• Conducted in-depth marketing research to identify industry trends, target audience preferences, and analyze competitor tactics
• Created and updated content for 50+ blogs, social media profiles, and email newsletters
• Provided administrative support to the marketing manager, handling both client and interdepartmental communications with a team of 25+ associates

Example of using separate entries for dissimilar roles

Marketing Manager (November 2021-Present)

• Oversee training and development for a team of 25+ marketing assistants and associates
• Develop and execute marketing strategies to achieve client objectives, resulting in a 24% increase in client revenue year over year
• Manage client budgets to maximize return on investment
• Collaborate with sales, graphic design, and photography departments to ensure high-quality deliverables for 50+ clients

Marketing Associate (September 2019-October 2021)

Marketing Assistant (July 2018- August 2019)

• Promoted to marketing manager within two years for implementing a creative strategy to increase client retention by 46%
• Monitored client campaigns, tracking crucial KPIs such as click-through and bounce rates to determine necessary improvements
• Conducted in-depth market research on competitors and target audiences for 50+ clients to keep campaigns in line with the latest trends

These examples can give you a starting point for creating your own multiple positions/same company resumes.

Expert Tip:

Try to stick to a standard format and avoid using highly varied and stylized fonts. Nontraditional resumes can not only look unprofessional but also be harder to read — this can further complicate the already challenging task of communicating multiple roles at the same company.

Common mistakes to avoid when listing multiple positions

When creating a resume with multiple jobs at same company, make sure your language and formatting are on point. Many resume articles may not warn you about the following mistakes.

Forgetting to update your verb tense

Trying to keep up with all the positions you’ve held throughout your career can get challenging. Check over your resume to ensure you’re using action verbs in the present tense for the position you currently hold. All verbs used to describe past positions should be in the past tense. This keeps your resume consistent and easy for the hiring manager to understand.

Mixing up the order of your positions

Although you’re showcasing multiple positions at the same company, you should still list your positions in a reverse chronological format with your most recent role at the top. This is the most commonly used approach and the one that hiring managers will expect to see on your resume.

Neglecting to quantify your bullet points

As per best practices for how to show multiple positions at one company on resumes, it’s wise to use bullet points to separate dissimilar job titles and include relevant dates next to each title. 

Additionally, make sure to quantify your achievements as much as possible when crafting your descriptive bullet points. Including real numbers highlights your achievements and the business impact you have made.

Overlooking recency and relevance

How far back should a resume go ? Truthfully, there’s no straightforward answer to that question. However, it is important to prioritize recency and relevance in your resume. List your most recent position first and ensure hiring managers see how your recent experience has prepared you for the role you’re applying for. Additionally, avoid including irrelevant details.

"Having held multiple positions at the same company helps you demonstrate career progression and growth. Many hiring managers value candidates who are adaptable and desire to learn new skills."

Effectively showcasing your achievements helps you make a great impression

Highlighting your achievements can be challenging when you’ve held multiple roles at the same company, but showing hiring managers that you’re an accomplished and dedicated employee is worth it. Using the “role stacking” method, you can ensure your work history comes across with clarity and professionalism.

If you’re not sure where to start, find professional resume and cover letter examples . These can show you how to format your document in a way that lets hiring managers know you’re the perfect candidate for the role.

(1) Forbes: Why Not Job Hopping Is Hurting Your Career

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How to Write a Resume Job Description (Examples Included!)

Hiring managers receive anywhere from dozens to even thousands of resumes and job applications daily. That's why a well-crafted resume is crucial to helping you stand out from the competition. And your experience section in particular—where your resume job descriptions live—really needs to shine.

This section highlights your previous experiences—whether in a formal job, internship , volunteer work , or other roles—demonstrating your achievements and capabilities.

To make an impact, you need to strategically tailor your experiences and skills to align with the job you’re applying for, showing recruiters that you’re a perfect fit for the role.

Below, you'll find key tips on how to write job descriptions for resumes and examples to guide you through it.

Get that resume out there! Browse open jobs on The Muse and find your dream job »

Job descriptions for resumes: Why does it matter?

When you apply for jobs , you'll see a description of the role and what the company is looking for. To really stand out, your resume should match those requirements as closely as possible. That’s where the job description section comes in handy. It’s your chance to highlight past experiences and make sure they align with the job you’re aiming for.

Your resume job description should include:

• Company name
• Date of employment
• Responsibilities and achievements

Of course, this section alone won't land you a job—your whole resume should be written to impress the recruiters. However, when you're an experienced professional, even if you're not a senior in your position yet, well-written job descriptions can at least guarantee you some interviews .

How to write a resume job description in 4 steps

The following tips will give you some insights into what this section of your resume should look like—and what hiring managers are looking for in candidates' resumes.

1. Start with a clear heading

If you're not new to resume building, you probably know that each section of the file should have a heading . It should be clear and concise, telling the recruiter exactly what they're going to read next.

Here are some examples:

Work Experience

• Professional Experience

2. Lay out basic info about your role

Next step is filling out the experience section —or whatever you decide to name it—with your professional background. You'll always start with basic information from each job (or internship, volunteer work, and such), like your title, the company name, location, and date of employment.

For example:

Sales associate

Orlando, FL

July 2022-August 2024

You can change the order as you see fit—for instance, putting the company name first and your title second. However, it's important to keep the same formatting throughout the resume, so be sure your choice works well for every experience.

There's no set amount of experiences you should include in your resume. But keep in mind that, ideally, it should only have relevant and recent experience, listed in reverse chronological order (from the most recent to the least recent). Additionally, most recruiters prefer a one- to two-page resume , max.

3. List achievements instead of tasks

Now, it's time to write the actual job descriptions. It's typically ideal to use bullet points and one to two sentences for each. As a standard, most resume templates have three to four bullet points for each experience, but you can use more (or less) as long as the information is relevant and you're not simply trying to fill out the page.

In describing your role, avoid falling into the trap of only listing job responsibilities. Muse career coach Andrea Gerson says that candidates should expand task-focused language into action-driven, accomplishment-oriented information.

For example, instead of writing “Performed X, Y, and Z,” try “Performed X, Y, and Z, which led to [achievements].” “This information showcases your capabilities—which is exactly what employers want to see,” Gerson says.

A commonly used formula to describe accomplishments within your roles is the context-scope-outcome strategy. You start with action verbs , show how you fulfilled each responsibility, and finish with an achievement that resulted from those actions. If possible, present your achievement with a quantifier , meaning metrics or numerical data that illustrates the impact of your work.

If you have a hard time identifying your impactful actions and accomplishments within your job responsibilities, Gerson suggests asking yourself these contextual questions:

• What was the setting I was working in?
• Was it a fast-paced pizzeria? If so, how many customers were served on a daily/weekly basis?
• If it's a smaller company that's not very well-known, what products or services did they provide?
• What was their scope of operations? Local, regional, global?
• Who was their target customer base?

4. Describe the company in the first bullet point

Your resume job description could also benefit from including some relevant context about the companies you previously worked for, such industry, size, or differentiating factors. You can add this info within the first bullet of a position—which is called an introductory bullet.

“These introductory bullets should highlight your most impressive or transferable responsibilities in the context of the company that you were working for,” Gerson says. The following job responsibilities templates show examples of introductory bullets you can adjust for your resume:

• “Contributed to [ achievement, outcome ] on behalf of [ company ]”
• “Managed key aspects of [ project responsibilities ] for [ company ]”
• “Assisted in [ a project ] on for [ company ]”

Here are examples of how these templates would look like filled out:

• “Billed 50 clients on behalf of the company's national and international enterprise clients ”
• “Managed key aspects of product development and management on for the national launching a hair care brand ”
• “Assisted in the development of the rebranding and repositioning of a dating app with 5+ million users for a international tech company ”

Bonus tip: Use keywords from the open job description

These days, most hiring managers use application tracking systems (ATSs) to segment and quickly scan resumes to select the best based on their similarity to the open job description. This similarity is determined by keywords .

Keywords are specific phrases or terms within a job description precisely used to describe or explain responsibilities, skills, abilities, and knowledge the employer is looking for. These terms usually repeat throughout the job listing, signaling their importance for that specific role.

For this reason, you should do your best to incorporate keywords from the open job description on your resume, wherever it accurately reflects your prior work experience. “It not only makes your resume stronger but encourages you to think deeply about what the position is asking for and how your skills match,” says Muse career coach Lauren Wethers .

Review the job description you want to apply for and segment phrases that explain the specific duties or skills required for the role, which could be technical skills or transferable skills. For example:

If the company's job description for an account manager says:

The employee responsibilities are:

• Creating a market specific sales plan that meets set sales goals
• Educate the community on the company's values
• Meeting regularly with sales market's customers to understand their needs
• Identifying local marketing needs to enhance presence and grow sales

You could write your job description like this:

• Created a market specific sales plan to meet company's set sales goals for a skincare brand
• Educated the community on the company's value by meeting regularly with customers to understand their needs
• Enhanced presence and sales by 20% by identifying local marketing needs and implementing a new sales strategy

Be sure to use the exact same language as is used in the open job description, because the ATS machine might not understand synonyms. “The computer doesn't know the difference between ‘coached’ and ‘advised’ on your resume—it's looking for one over the other,” Wethers says.

Resume job description: Examples

Here are some examples of job descriptions for resumes for different roles you can adapt for yourself:

Example #1: Cashier job description for resume

Head Cashier

Star Market

Oct 2021 - Jan 2024

• Streamlined checkout and return transactions on behalf of a multinational chain with 10+ locations in Florida working simultaneously
• Supervised and trained front-end cashiers for two consecutive years, enhancing 15% crew performance in PoS transactions and reducing shrink
• Provided excellent customer service and assistance to customers, processing 155+ transactions per shift while identifying selling opportunities for cross and up-sells
• Balanced cash drawers with a 98% monthly accuracy, handling $119,000 of annual revenue

Example #2: Server job description for resume

Restaurant Server & Crew Member

Blu Trattoria

Jan 2022 - February 2023

• Performed table management on behalf of a family-owned, award-winning Italian restaurant from downtown Denver
• Picked up and delivered patrons' orders from the bar and kitchen, satisfying +75 patrons per shift
• Collaborated with Head Chef to streamline order communication processes, inventory shortages, and event assistance, reducing 25% of overall waiting time
• Provided excellent customer service with a 96% NPS while calculating multiple patron’s accounts & payments through cash, PoS, and e-wallets

Example #3: Customer service job description for resume

Customer service representative

May 2017 - July 2022

• Responded to thousands of calls each month on behalf of one of the fastest-growing CMS companies worldwide, generating 15% in revenue or serving 5.000 customers each year
• Worked closely with the IT division to address and resolve a high volume of customer issues pertaining to software functionality and technical issues, achieving a 97% NPS score
• Contributed to the development and implementation of upselling and cross-selling strategies which led to over $35,000 in new annual revenue
• Leveraged CRM tools to improve response times by nearly 25%, impacting nearly 1.000 customers/accounts

Example #4: Sales associate job description for resume

Sales Associate

Blake Auto Co.

Portland, OR

Jun 2018 - April 2024

• Managed sales initiatives on behalf of Fortune 500 manufacturing companies generating over $12M in annual revenue, specializing in car sales
• Achieved 35% increase in lead conversion rates, working to qualify over 500 customers each month
• Negotiated contracts valued at up to $1 million, interfacing with 35+ major accounts

Example #5: Caregiver job description for resume

Senior Caregiver

Rainfall Care Nursing Center

Oct 2015 - March 2019

• Worked with over 50 adults on behalf of a specialized health center, focusing on cardiac patients
• Worked closely with patients and family members to ensure high quality of life, providing weekly reports on the patient's health status
• Contributed to 45% reduction in emergency room visits during tenure, closely monitoring patient conditions throughout short-term and long-term stays

Example #6: Housekeeping job description for resume

Apartment Housekeeper

Fresh Clean Agency

Raleigh, NC

Feb 2013 - Sep 2016

• Provided monthly housekeeping services on behalf of a specialized cleaning agency for apartments and small houses
• Cleaned over 150 apartments and houses resulting in a satisfaction rate of 97%
• Achieved a 95% rate of returning clients by performing cleaning and maintenance tasks, along with preferred requests solicited by clients
• Assured high-standard quality cleaning process on each property, decreasing by 15% the agency’s average apartment turnaround time

Bottom line

Writing resume job descriptions can seem difficult at first, but the key is going beyond responsibilities to list accomplishments , starting with a strong action verb (e.g. “implemented,” “created,” “managed”) and following up with quantifiable results. Remember to only include experiences that are relevant for the position you're applying for, use keywords from the job listing, and use a simple and clean formatting to make your resume ATS-friendly. That’s all there is to it—now go out there and get that dream job !

How to create an impressive high school resume

Essential components of a high school resume.

Ready to help your teen start writing their resume? Be sure to include these key elements to create a well-rounded and compelling resume.

Personal details

Start with the basics. Include your teen’s full name, contact information, and a professional email address. Ensure these details are clear and easy to find at the top of the resume.

Education and academic achievements

List the school name, expected graduation date, and any academic honors. You might also want to include their relevant coursework or any projects they’ve worked on that have equipped them with specific skills or knowledge.

Extracurricular activities

Encourage your teen to include activities that demonstrate leadership, teamwork, and initiative. This section can cover everything from sports and clubs to volunteer work and community service.

Work experience

Even if they haven't held a formal job, part-time work , babysitting, or tutoring can show responsibility and work ethic. Describe their role and any skills gained.

Skills and interests

List skills that are relevant to the positions or programs they are applying for. These could range from technical skills, like proficiency in a certain platform, to soft skills, like communication or problem-solving abilities.

Tips for creating a standout high school resume

Follow these strategies to make your high school resume shine and leave a lasting impression.

Keep it concise

An ideal high school resume should be one page long. Use bullet points to present information clearly and concisely.

Use action verbs

Start bullet points with strong action verbs to make achievements sound more dynamic and impactful. Words like "led," "organized," and "created" can add punch to their descriptions.

Tailor the resume

Customize the resume for each opportunity. Highlight the experiences and skills most relevant to the specific role or program.

Ensure there are no spelling or grammatical errors. A polished resume reflects attention to detail and professionalism.

Common mistakes to avoid

When crafting a resume, it's important to present the best version of yourself while avoiding common pitfalls that can diminish its impact.

Overloading with information

Too much information can overwhelm the reader. Focus on quality over quantity, listing experiences that truly showcase your teen's strengths.

Neglecting non-academic interests

Colleges and employers value well-rounded individuals. Include hobbies and interests that show personality and potential.

Using an unprofessional email address

Make sure the email address is appropriate and easy to associate with your teen's name.

Why a high school resume matters

A high school resume is more than just a list of accomplishments. It’s a snapshot of your teen's educational journey, showcasing their unique strengths and interests. This document serves as a tool to communicate their potential and readiness for new challenges. Developing a resume early on helps them reflect on their experiences, set goals, and gain confidence in their abilities.

Putting together a high school resume doesn't have to be daunting. With a clear structure and thoughtful content, your teen can present themselves in the best light possible. This process not only helps them prepare for future opportunities but also builds their confidence as they step into the next chapter of their lives.

Want more tips and tricks to make parenting a breeze? Check out Greenlight's Learning Center for helpful resources on all things family, finance, and fun.

This blog post is provided "as is" and should not be relied upon as a substitute for professional advice. Some content in this post may have been created using artificial intelligence; however, every blog post is reviewed by at least two human editors.

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How To Become a Java Developer in 2024 (Learning Roadmap)

• Sairam Uppugundla
• September 9, 2024

After building 30,000+ tech careers in different domains, including Java training, and preparing them for high-paid jobs, we understand that nothing is difficult to achieve if you have the passion and dedication to it. 

We have constantly followed our students’ learning patterns over the last 5+ years, from their enrollment in the course to their landing a good job. 

I thought of putting their journey into a career guide for aspiring Java developers to make their way to success, organised.

Here’s a learning path to become a Java developer at a glance:

Step 1: Take a Beginner Java Developer Course

• Enroll in a Java programming course
• Learn core Java concepts and programming skills
• Get hands-on experience with real-world projects

Step 2: Work on Real-World Projects

• Build a currency converter
• Develop a word counter
• Create an attendance management system
• Build a Java chat application
• Develop a supermarket billing system

Step 3: Create an Attractive Portfolio

• Create a GitHub profile
• Share your projects on GitHub
• Build a portfolio of real-world projects

Step 4: Get an Entry-Level Java Developer Job

• Apply for entry-level Java developer jobs
• Search for job opportunities on job boards and social media
• Network with professionals in the industry

Step 5: Upskill Yourself

• Join advanced-level Java programming courses
• Solve programming challenges on platforms like HackerRank
• Attend Java-related conferences and meetups
• Learn from expert notes on GitHub

Before you explore the Java career learning path, I want to share the resources (online and offline) that will help you become a top Java developer and earn a high-paying job in the next 100 days (already trained 30,000+ students in India):

⭐ Explore our Java classroom training programs:

• Java course in Bangalore
• Java course in Hyderabad
• Java course in Vijayawada

⭐ Explore our full-stack Java developer training courses:

• Full-stack Java developer course in Bangalore
• Full-stack Java course in Hyderabad

Full-stack Java course in Vijayawada

⭐ Explore our online courses

• Online Java developer course
• Online javascript course

Here are the steps to become an expert Java developer in 2024

Step 1: Take a beginner Java Developer course

If you have a college degree and want to become a coding pro, start with Java programming. Does this mean you cannot start immediately after class 12? You can! But it’s important to choose the right course and watch their eligibility criteria. 

For CSE students or computer science engineers, Java programming can be a part of their syllabus. But in the job market that isn’t enough! You need to upskill yourself to match the current industry requirements. 

Students often ask me what the difference is between taking our Java programming course and reading blog posts or YouTube videos. I don’t know about the difference, but here are a few reasons why I don’t recommend such resources. 

• You won’t understand where to start, and how to proceed 
• Recorded sessions or written notes might not be as interesting as live classes
• You won’t get a chance to clear your doubts immediately 
• Some posts or videos are uploaded long back and the process they use might be outdated now
• How to trust these sources?

We solve all these problems! What’s more interesting is that you can sit at home and take our live interactive online courses. I personally recommend you visit our training center and enroll in offline classes. It is not because our teaching standards or facilities vary, but you can use our free lab facilities. 

Here are the first two lessons you will learn with us:

Step 2: Work on real-world projects using Java skills

If you aim to work in the industry you need to gain sufficient hands-on experience on real-world Java projects . No matter how many books or resources you read, videos you watch, or enroll in a course, if you don’t have the practical knowledge you cannot make a good career in Java development.

You may ask me now, isn’t learning theoretical concepts important? Yes, it is! But you also know how to implement them into projects and solve real-world challenges. 

Most Java courses expose students to industry projects. However, you can also create individual projects that are applicable to the current market. Host your application on Hostinger; it is quite affordable for beginners. 

Now, let me share with you some Java projects suitable for beginner programmers, along with their source code. I hope these projects are going to enhance the value of your resume in the job market. 

Building currency converter 

• About the project

For a beginner Java programmer, building a currency converter can be an excellent project to apply core programming concepts to building a useful tool. This project aims to build a web-based interface that looks like a calculator that can help users convert currencies and provide regular updates on any changes to a country’s currency and the conversion rate.

• Basic features

The basic features of a currency converter must include selecting currencies, input amount to be converted, display the converted amount based on the current exchange rate.

It requires handling multiple currencies and handling errors for invalid input.

You can also add features like a historical conversion rate tracker to view conversion history.

• What you can learn from it

You will use core Java programming concepts, and knowledge of Java Servlets web features, Applet, and Ajax. 

Knowledge of Java Swing is good for creating graphical user interfaces (GUIs).

Additionally, you must know RESTful APIs and JSON to fetch and process real-time exchange rate data from external sources.

• Real-world application

It has some true applications in the market, especially in finance, travel, E-Commerce, and banking sectors, where currency conversion is essential for international transactions, budgeting for tours, and online shopping across different currencies. 

Find out the source code

Building word counter

This is again a basic Java application that can develop your core programming skills. This project is basically about counting words in a paragraph or content. For example, if you are writing an essay, you can use this tool to count how many words you have written.  

The basic features of a word counter are to read input from a text file or user input, count the number of words, and display the number of words.

You can also add advanced-level features to tell the number of characters, and paragraphs in it, the frequency of words used, case insensitivity, exclusion of common stop words, and exporting results to a file.

You must have knowledge of Java I/O streams for reading and writing files.

Java developers can implement collections like HashMap to store word frequencies.

To implement this project, you need a basic understanding of text processing, algorithm implementation, data manipulation, and knowledge of Java’s standard libraries. 

The technologies you will use here are Java Swing, JFrame, and Applet.

You can integrate this application with other third-party tools to analyze text documents, evaluate content for SEO, and help students improve their writing skills. 

Find the source code  

Developing an attendance management system 

Now that you have gained adequate knowledge in core Java programming and want to know more about software development or the use of Java build tools, I suggest you create a simple attendance management system. This project aims to build a web application that helps users manage the attendance of students, employees, or participants in any event. 

Keep the application simple by adding features like creating users (admin, students, and faculty), recording attendance, generating reports, viewing attendance summaries, and managing user profiles. 

You can also add a notification system to notify absentees and biometric integration or mobile app synchronization. 

The admin will have the main access to any kind of changes in the database, like updating, deleting, and adding user records to the list.

The technologies you require here are Java Servlet, MVC architecture, Maven, MySQL, Tomcat Server JSP, and web development technologies (HTML, CSS, and JavaScript). 

Knowledge of database management system is also important for storing and retrieval of attendance records.

Additionally, you must know file handling in Java for generating reports and managing data backups.

Basic knowledge of networking is also helpful for multi-user access. 

This application can be used in schools for student attendance and at workplaces or for employee attendance. Event management teams can also use them to track the number of attendees in workshops, seminars, and webinars.

Find the source code

Developing a Java chat application 

This project can be a bit difficult if you are a beginner programmer. However, I believe trying some of these advanced projects and adding them to your portfolio can attract recruiters from top companies. 

This project is about building an interactive chatting application that allows real-time communication between users. Besides creating a functional application, this project teaches it how to utilize Java’s networking capabilities and Swing framework to make it interactive and responsive. 

The basic features of the application include user authentication, sending and receiving messages in real-time, displaying a list of online users, and managing chat rooms or private messaging. 

You can also add features like handling multiple user connections simultaneously and message history storage.

Some of the skills to learn from this project include establishing client-server connections, managing action and window events, applying principles of Swing GUI design, and understanding multithreading.

Additionally, the knowledge of networking protocols like TCP/IP and related concepts is essential for implementing efficient and reliable communication between clients and servers.

This application can be integrated with numerous platforms for customer support, social networking, and collaborative work environments to allow real-time communication and better user engagement.

They can be used for team collaboration, social networking, and online gaming.

Building a supermarket billing system

This is also an intermediate-level project that you can try if you have the basics of Java development mastered. 

The project aims to build an application that regularly stores users’ sales records in a database, shows the status of product orders, and displays user history. 

The system’s basic features include user authentication, adding, updating and removing products from inventory, calculating total prices, applying discounts or gift coupons, generating bills, printing receipts, managing sales reports, and supporting multiple payment methods.

Some of the basic technologies you need here are core Java concepts, JDBC (for database management), MySQL, JSP, JavaScript, Servlets, HTML, and Ajax. 

Additionally, you need knowledge of Java Swing for creating Graphical User Interfaces.

• Real-world applications

This can be a great real-world application in supermarkets and retail stores to automate their billing process, reduce human errors, and provide a seamless checkout experience for customers. 

Step 3: Create an attractive portfolio

Whenever you apply for a Java developer job vacancy, potential recruiters will want to verify whether you are suitable for the industry. They won’t be satisfied if you tell them how much you know about Java unless you show them some real skills. 

As a fresher, you won’t have relevant work experience to showcase in your portfolio. But you can do individual projects or work in a group and share your work on GitHub. This will not only prove your efficiency in developing backend applications with Java but also your experience with version control systems and managing public remote repositories. 

It means you need to create an account on GitHub . Below, I have shared the login page of GitHub.

While looking for the top Java developers, I found a few trending developers’ profiles on GitHub . Each of these profiles is an expert in developing applications and has shared them on GitHub, which you can check out. 

You can also share your Java projects on GitHub and add the profile link to your resume. It allows recruiters to visit your account and see your previous work. 

Anyone who is new to GitHub can learn its essential tools from this link . 

Step 4: Get an entry-level Java Developer job

After you complete a Java programming course and gain practical experience with real-time projects it’s time to apply for an entry-level Java developer job role. Here is why you need to do so 

• You can earn while you learn. Sitting at home and watching videos on Java backend development will increase your knowledge but will not give you the money that a real job can. 
• While working in the market under your senior developers, you will gain better hands-on experience and learn other soft skills, such as communication, problem-solving, collaboration, and teamwork. 
• You can build credibility and reputation by working in a team developing top industry projects. It will not only enhance your experience level but also create trust among future clients or employees and bring a positive impact on your development plans. 

You can search traditional job boards and social networking sites for Java development job opportunities. For example, I prefer looking for jobs on Indeed and LinkedIn. 

On LinkedIn, I found 4000+ Java development job opportunities, while multiple of them are for entry-level developers. 

Now let me share with you the requirements for a junior level Java developer job  

Besides these job boards, you can also search for top software companies and check their career pages. 

You can find entry-level job opportunities, and if no such opportunity is available, it is still worth emailing them your resume and asking for any future openings. Make sure you mention all Java-based development projects that you have completed to showcase your skills and expertise and your current learning status. 

👉 Read our 120+ Java interview questions to prepare for your next interview

Step 5: Upskill Yourself 

Java developers require continuous learning to stay updated with the market trends. 

Here are a few ways to upskill yourself 

• Join any advanced-level Java programming course 
• Solve programming challenges on platforms like HackerRank, Codeforces, and TopCoder that expose you to new challenges every day
• Attend Java-related conferences or local meetups to learn about the latest market trends and company requirements 
• Learn from expert notes available on the GitHub repository 

Here I am sharing you with one such popular Java repositories

• Signup for a popular Java newsletter that provides you with the latest resources 

I recommend you subscribe to Baeldung’s “ The Java Weekly ” newsletter or go to their Archive section and read articles on multiple Java-related topics. 

• Join a Java Community as they help solve challenges, provide learning opportunities, and help you network 

For example, as a beginner coder you can join “ The Java Community ”, and “ Beginning JAVA ”

You can follow a few Java experts on Twitter. Let me suggest some:

• Joshua Bloch
• Martin Fowler
• Antonio Goncalves

How to Get Into Java Development with no experience?

Here’s a step-by-step process on how to get into Java development with no experience.

Step 1: Complete your graduation and enroll in a Java programming course

If you are someone who has absolutely no experience in Java, I recommend you first complete your graduation and then join our beginner course. You can do a BSC in computer science, BCA, and BTech before enrolling for our course. These academic courses will prepare your foundational knowledge of Java and our course will make you job-ready. 

Even if you don’t have these majors, our curriculum is suitable for all. See what you get from us:

Step 2: Apply Java theories into practice 

We know how difficult it is for you to get into Java development without any experience. So, what we have done is, we added multiple practical sessions in our curriculum that allow you to implement theoretical concepts into practice. Let me share what you will start with:

This can be a great start as you will learn the basic implementation of Java programs, object-oriented programming fundamentals, inheritance, interface, and different library functions. It will prepare you for deploying bigger projects. 

Step 3: Knowledge of web design technologies 

Developing a project often requires knowledge of web design technologies. This includes HTML, CSS, and JavaScript. They ensure your web application looks good, is user-friendly and responsive to all devices. You can do these courses simultaneously or after completing your Java course. 

What we do is, provide you self-paced courses at an affordable price where you can learn these technologies in your free time. 

Check out our HTML and CSS , and JavaScript self-paced online courses

Step 4: Learn basic database management 

Now, to run an application properly you need a database for data storage and retrieval. This means you need to have a basic idea of database management, including MySQL operations, use of operators, constraints, string functions, data types, MySQL joins, and more. 

We understand learning a new topic is hard and choosing the right platform to learn makes it worse. So, our experts have created a self-paced MySQL course at an affordable price.

Step 5: Create a GitHub profile to share projects

As I said before, having a GitHub profile is an advantage for beginners. You can add your projects to that account to showcase your skills and expertise. Additionally, you can contribute to open-source projects which helps you build trust and credibility in the market. These projects are backed by an active community that can rescue you from any troubles you face while executing the project. 

Here’s how creating a GitHub account looks like:

After logging into your profile, you need to create a private repository where you will upload your projects. The screen looks like this:

Learn the whole process now!

Let me suggest you some beginner-level Java projects that you should start with:

• Develop a tool to find the result of two numbers addition
• Create an application to reverse a string 
• Create a number-guessing game 
• Build a calculator 
• Build a simple banking application 

Step 6: Prepare an eye-catching CV 

Whenever you apply for jobs or internships on different platforms or within your professional network, you need to submit an attractive resume to potential recruiters. This resume must include details about your qualifications, skills, certifications and basic details. Adding links to your project work can enhance the appeal of your resume.

Here’s an example of a Java developer resume with an internship experience. 

Want to check how developers are creating their portfolios? Visit this GitHub public repository !

Step 7: Apply for an Internship program

As an individual with no previous experience, it can be a little difficult for you to find a full-time job opportunity with an attractive pay scale. I suggest students apply for internship programs. It is the best possible way for you to earn while you learn. During the internship period not only do you get hands-on experience with real-time projects but expert guidance from industry professionals. 

An internship program can last 3-4 months or more, depending on the company’s criteria. It can be a paid or unpaid opportunity, but it is definitely a great resource for preparing yourself for the market. 

Look for traditional job boards to find such opportunities. I prefer using Internshala as it gives my students numerous opportunities from time to time. 

I am sharing a post from Internshala about an internship opportunity for Java developers that gives you an overview of what are the basic requirements.

Step 8: Build bonds with domain experts 

I believe if you have a good network you can launch a good job faster and find multiple opportunities to learn about the latest trends. One such professional networking platform is LinkedIn. 

Let me share you the login page of LinkedIn  

Once you create a LinkedIn profile, you can add all your qualifications, projects, skills, and achievements. To build trust and credibility around your profile you can put a direct link to your projects. Then start connecting with people in your domain. Following top developers can keep you updated with the latest tools in technology in the industry, and software companies can provide you job related updates regularly. 

Step 9: Attend seminars, webinars, and workshops 

Upskilling yourself to keep up with new trends is necessary. You can attend seminars, webinars and workshops online and offline to learn from industry experts. These events are usually organized by top-tier professionals who not only share the latest Java-related updates with you but also help you improve your professional network and find better work opportunities. 

Are you looking for some upcoming events, find them here

Another reason to join such events is you can learn different solutions to real-world problems that Java developers usually face during their Java career path .

Step 10: Earn global certification 

Most reputed institutions provide learners with a course completion certificate. We do the same! Our certificate can help you land a good job. However, I recommend that learners also appear for global certification examinations to enhance job opportunities. 

What are the skills required to become a Java Developer?

Here are the top skills required to become a successful Java developer based on job descriptions.

1. Learn the Java ecosystem 

To start a career in Java development you must first know about the Java ecosystem for designing, developing and testing applications. 

The Java ecosystem contains multiple resources and essential tools for creating various applications. It mainly contains the Java Virtual Machine(JVM), Java runtime environment(JRE), and the Java developer kit (JDK). 

The JVM provides developers with a runtime environment for loading, verifying, and executing Java bytecodes. The JRE links your program to the operating system and provides the necessary libraries to run the program. Together, they form the JDK. 

2. Understanding operators and expressions in Java

These are the symbols used within statements or expressions that help developers instruct the machine to perform a particular task. You will learn about arithmetic, boolean, logical, and binary operators, and how they are used to get the desired output. 

3. Use of control statements 

You need to make decisions using coding and their control statements do the work. However, you need to first understand the logic and then create a specific condition for which the program will execute a series of true statements until the condition becomes false. This saves a lot of time in writing the same statements multiple times to perform the same task. You need to know about branching and iterative statements, the use of Break and Continue, the Goto statement, and While, For, and Do..While loops.

4. Understanding of object-oriented programming 

The basic knowledge of OOP concepts is introduced in Java which talks about classes and objects formed by data and functions. The main concepts of OOP are inheritance, polymorphism, interface, encapsulation, abstraction, and classes and objects. You need to individually understand how to implement them within a program to get the desired output. 

5. Understanding of exception handling 

While executing a program you can often encounter runtime errors. To handle such errors you need to learn exception handling. It will teach you about different types of exceptions, the use of try-catch keywords, the use of nested try blocks, using throw and throws keywords, and using Finally block. Additionally, you must learn about the predefined exceptions in Java and the user-defined exceptions. 

6. Learn multi-threaded programming 

Multi-threading refers to executing complex processes using independent virtual processing entities called threads. Learning multi-threaded programming ensures you can minimize program execution time and maximize CPU utilization.

You need knowledge of threads, their lifecycle, how they execute independently, using multiple threads, thread synchronisation, and some popular methods of multithreading. 

7. Knowledge of predefined Java libraries 

You don’t always need to write codes with the predefined Java libraries. They contain codes of different classes written by someone else and you can call them within your program to execute similar tasks.

Some of the popular library classes you need to know are string class, java lang package, date and time package, utility framework, collection framework, and I/O framework. 

8. Knowledge of system design and architecture 

You must know the design patterns and software architecture principles to create the best solutions for handling large volumes of data.

This helps you develop your project’s modular structure so that an error can easily be detected and you only need to change a single module without restructuring the whole project. 

9. Use of Java build tools

If you aim to start working with larger projects, you must know Java build tools like Maven and Gradle. These tools can automate multiple tasks, such as downloading dependencies, compiling source code into binary code, packaging it, running tests, and deploying applications into the production environment. 

10. Gain familiarity with SQL databases 

As applications work with databases to store and retrieve user data, you must know the basics of SQL databases and their CRUD (Create, Read, Update, Delete) operations.

You must know the JDBC API (Java Database Connectivity) to connect applications with databases.

11. Knowledge of code version control 

Knowledge of version control systems is essential for Java full-stack developers , but you must also know how to use them. A version control system monitors and manages code changes throughout the project. One popular example is Git. 

12. Use of web technologies 

Knowledge of web design technologies, including HTML, CSS, and JavaScript, is essential when working on an industry project. It helps you build good-looking, intuitive, user-friendly and dynamic applications. 

13. Additional skills to acquire

Here are a few additional skills for Java developers 

• Knowledge of the Spring framework 
• Understand Java EE components 
• Use of agile methodology 
• Understanding of containerization with docker and Kubernetes
• Practice unit testing using JUnit and Mocking framework 
• Knowledge of microservices architecture and RESTful API Development
• Use of cloud platforms like AWS, Azure, and Google Cloud 
• Essential soft skills including communication, problem-solving, teamwork, time management, and attention to detail 

Can you become a Java Developer with no experience?

Yes, you can become a Java developer with no experience. But you need to enrol for a good Java programming course from any reputed institution. The certification courses provide hands-on training on live projects to help you prepare a portfolio of good real-world projects and attract recruiters. 

As a fresher, these projects are equivalent to industry experience and showcase your skills and expertise. But there are thousands of people like you in the queue applying for the same job. You can create a difference by doing individual projects. 

Many people question whether they can be programmers without a CS degree, and I always tell them YES!! 

Here’s a post from Reddit in which experts discuss getting programming jobs without a CS degree. 

How long is the Java developer course?

The Java developer course takes 30 days or 1 month. At Codegnan, you can learn Java development in one month where our experts provide a practical approach to learning Java programming. Beside giving you a clear understanding of core theoretical Java concepts, they also provide you practical sessions to implement your knowledge into practice. 

We thoroughly prepare you to get an entry-level job immediately after completing our course. All our learners can earn an industry-accredited certification after the course that helps in building trust and credibility in the market. We have 2600+ students placed in top startups and MNCs, and you can be the next one.

How long does it take to become a Java developer?

It takes 3-6 months to become a Java developer, but to become a professional you need continuous learning and regular practice. This may take you one year or more to excel in the domain. However, during this period you can apply for internship programs to learn from seniors, join events arranged by domain experts, and solve programming challenges on HackerRank to earn badges. 

The time period to become a Java developer isn’t the same for everyone. It depends on your dedication to learning, how much you practice, what advanced courses you are taking, and how you upskill yourself. 

Become a Java expert in 30 days and get a high-paying job with Codegnan

Codegnan offers a 1 month Java training course in Bangalore, Hyderabad and Vijayawada. We also provide students with live online classes, such that geographical boundaries don’t stop you from getting a quality education. There are separate doubt clearance sessions that allow students to speak to their instructors and get their doubts cleared immediately.

The course fee is ₹24,999 but we are giving a discount of ₹4999 for a limited period. So you can enrol for the best Java training in Codegnan at ₹20,000. Book your seats faster!

We assign industry experts as your course instructors so that you learn trending Java concepts instead of outdated topics. Plus, the language of course delivery is English, which is suitable for national and international students. 

Besides teaching the theoretical concepts of Java programming, we provide multiple projects to enhance your practical skills. Our main motto is to reduce the skill gap in the industry by making our learners job-ready from day 1. 

After course completion, we provide you with an industry-accredited certification. It will enhance your portfolio and help you land good jobs. 

Sairam Uppugundla is the CEO and founder of Codegnan IT Solutions. With a strong background in Computer Science and over 10 years of experience, he is committed to bridging the gap between academia and industry.

Sairam Uppugundla’s expertise spans Python, Software Development, Data Analysis, AWS, Big Data, Machine Learning, Natural Language Processing (NLP) and more.

He previously worked as a Board Of Studies Member at PB Siddhartha College of Arts and Science. With expertise in data science, he was involved in designing the Curriculum for the BSc data Science Branch. Also, he worked as a Data Science consultant for Andhra Pradesh State Skill Development Corporation (APSSDC).

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• How to Write a Sales Manager Job Description

Safira Adnin

Sales Manager Job Description — Writing a job description might seem like an easy task, but it’s one of the most important steps in recruiting. The way you describe the role can either attract top talent or make great candidates look elsewhere. For important roles like a Sales Manager , getting the description right is key to finding the perfect fit.

A Sales Manager doesn’t just lead a team—they drive revenue, set goals, and play a big part in the company’s growth. By crafting a clear and engaging job description, you help attract top candidates who can make a real difference.

Table of Contents

Why a Well-Written Job Description Matters

A well-crafted job description does more than just outline the duties and qualifications for a role. Here’s why:

Attracts the Right Candidates

A detailed job description helps attract candidates who are genuinely interested and qualified for the role. By clearly outlining the responsibilities and qualifications, you ensure that applicants understand what the job entails and can assess if they’re a good fit. This means you’re more likely to receive applications from candidates who have the right skills and experience, saving time and resources in the recruitment process.

Sets Clear Expectations

Clear job descriptions set realistic expectations for both the employer and the candidate. When the responsibilities and requirements are well-defined, candidates know what is expected of them if they are hired. This clarity helps prevent misunderstandings about job duties and performance standards, leading to a smoother onboarding process and better job satisfaction.

Enhances Employer Branding

A great job description reflects well on your company’s brand. It highlights your values, culture, and professionalism in a way that attracts qualified candidates and creates a positive impression. This not only helps you stand out as a top employer but also boosts your reputation in a competitive job market.

Improves Recruitment Efficiency

An effective job description streamlines the recruitment process by providing a clear benchmark for evaluating candidates. With well-defined criteria, hiring managers can more easily assess applications and identify the best fit for the role. This efficiency helps reduce the time spent on reviewing resumes and conducting interviews, allowing you to fill the position faster.

Facilitates Performance Management

A comprehensive job description serves as a reference point for performance management. When employees have a clear understanding of their job duties and expectations from the outset, it becomes easier to set performance goals and evaluate their progress. This alignment helps in managing employee performance and providing constructive feedback.

Aids in Legal Compliance

Accurate job descriptions can help ensure compliance with labor laws and regulations. By clearly defining the job role and its requirements, you can avoid potential legal issues related to job discrimination or misclassification. This is especially important in diverse and regulated markets where legal compliance is critical.

Supports Employee Retention

When job descriptions accurately reflect the role and responsibilities, employees are more likely to be satisfied with their job. Clear expectations lead to a better fit between the employee and the job, reducing turnover and improving retention rates. Employees who understand their role and feel confident about their contributions are more likely to stay long-term.

How to Write a Job Description for a Sales Manager

A clear, well-structured job description lays out exactly what’s expected from the Sales Manager, helping both you and potential candidates understand the key responsibilities and required qualifications. Here’s how to craft an effective job description:

1. Define the Role Clearly

Begin with a concise summary of the Sales Manager role. This introduction should highlight the primary objective of the position and its significance within your organization. A clear role definition helps candidates quickly grasp the essence of the job and its importance.

Example: “The Sales Manager will lead our sales team to drive revenue growth by developing and executing effective sales strategies. This role is crucial in expanding our market presence and achieving our sales targets.”

2. Include Specific Responsibilities

Outline the core responsibilities of the Sales Manager. Use bullet points to make the description easy to read and ensure candidates understand what their daily tasks will involve. Be specific about what the role entails to avoid any ambiguity.

• Sales Strategy Development: “Create and implement comprehensive sales strategies to meet company goals and market demands.”
• Team Leadership: “Manage, coach, and motivate the sales team to achieve individual and team sales targets.”
• Performance Monitoring: “Track and analyze sales performance metrics, providing regular reports to senior management.”
• Lead Generation and Conversion: “Work with the marketing team to identify potential leads and convert them into sales opportunities.”

3. Highlight Required Qualifications

Clearly state the qualifications necessary for the role. This includes educational background, relevant experience, and specific skills. Clearly defined qualifications help candidates assess their suitability for the role.

• Education: “Bachelor’s degree in Business Administration, Marketing, or a related field.”
• Experience: “Proven track record in sales management with a history of meeting or exceeding sales targets.”
• Skills: “Excellent leadership, communication, and negotiation skills. Proficiency in CRM software is essential.”

4. Specify Desired Attributes

Mention any additional qualities or experiences that would make a candidate stand out. While these are not mandatory, they can help you attract candidates who have extra value to offer.

• Industry Experience: “Experience in the [specific industry] is advantageous.”
• Advanced Skills: “Strong ability to develop complex sales strategies and manage high-performing teams.”

5. Describe the Work Environment

Provide a snapshot of your company’s culture and the work environment. This helps candidates understand the setting in which they will be working and whether it aligns with their preferences and values.

• Company Culture: “We cultivate a collaborative and innovative work environment where teamwork and creativity are encouraged.”
• Work Conditions: “This role involves occasional travel to meet with clients and attend industry events.”

6. Outline Performance Metrics

Define how success will be measured in this role. Providing clear performance metrics helps candidates understand what they will be expected to achieve and how their performance will be evaluated.

• Sales Targets: “Achieve specified quarterly and annual sales targets as determined by the executive team.”
• Team Development: “Enhance team performance through effective training, support, and development initiatives.”

7. Be Clear About Compensation and Benefits

While it’s not always necessary to include specific compensation details in the job description, providing information about the salary range and benefits can help attract high-quality candidates and set realistic expectations.

• Salary: “Competitive salary commensurate with experience and performance.”
• Benefits: “Comprehensive benefits package including health insurance, retirement plans, and performance-based bonuses.”

8. Encourage Engagement

End your job description with a strong call to action that encourages candidates to apply. This motivates potential hires to take the next step and express their interest in the role.

Example: “If you’re a driven leader with a passion for sales and team success, we’d love to hear from you. Apply today to join our dynamic team and make a significant impact on our business.”

9. Review and Revise

Before finalizing your job description, review it for clarity, consistency, and accuracy. Ensure it aligns with your company’s branding and tone. Seek feedback from key stakeholders to confirm that it effectively meets the needs of your organization.

Review Tips:

• Clarity: Ensure all terms and responsibilities are clearly defined.
• Consistency: Check for consistency in formatting and language.
• Accuracy: Verify that all details are up-to-date and accurate.

Example Job Description for a Sales Manager

Here are several example job descriptions for a Sales Manager role, tailored to different contexts and industries. Each example includes specific responsibilities, qualifications, and company details to illustrate how you might craft your own description.

Example 1: Technology Company

Position: Sales Manager

Company Overview: We are a leading technology company specializing in innovative software solutions. We are seeking a motivated Sales Manager to drive our sales efforts and lead our growing team.

Responsibilities:

• Develop Sales Strategies: Formulate and execute sales strategies to expand our market share and increase revenue.
• Lead the Sales Team: Manage a team of sales representatives, providing mentorship, training, and support to achieve sales targets.
• Customer Relationship Management: Build and maintain strong relationships with key clients and stakeholders.
• Sales Reporting: Monitor and analyze sales metrics to evaluate performance and identify areas for improvement.
• Market Analysis: Conduct market research to stay updated on industry trends and competitor activities.

Requirements:

• Bachelor’s degree in Business Administration, Marketing, or related field.
• At least 5 years of experience in sales management within the technology sector.
• Proven track record of meeting or exceeding sales targets.
• Strong leadership and team management skills.
• Proficiency in CRM software and sales analytics tools.
• Competitive salary with performance bonuses.
• Comprehensive health and dental insurance.
• Opportunities for career growth and professional development.

Call to Action: “If you’re passionate about technology and sales leadership, we want to hear from you! Apply today and join our team to drive innovation and growth.”

Example 2: Retail Industry

Company Overview: Our retail company is known for its high-quality products and exceptional customer service. We are looking for an experienced Sales Manager to enhance our sales performance and lead our retail team.

• Sales Operations: Oversee daily sales operations, including setting sales goals and developing sales plans.
• Team Leadership: Recruit, train, and manage a team of sales associates to deliver outstanding customer service and achieve sales targets.
• Customer Engagement: Implement strategies to enhance customer experience and drive repeat business.
• Inventory Management: Coordinate with inventory teams to ensure optimal stock levels and product availability.
• Sales Analysis: Track sales performance and prepare reports to guide strategic decisions.
• Associate’s or Bachelor’s degree in Retail Management, Business, or a related field.
• Minimum of 3 years of experience in sales management in a retail environment.
• Strong customer service and sales skills.
• Excellent organizational and communication abilities.
• Ability to work in a fast-paced environment and manage multiple tasks.
• Attractive base salary plus commission.
• Employee discounts and benefits.
• Career advancement opportunities within the company.

Call to Action: “Are you ready to lead a dynamic sales team in the retail industry? Apply now to become our Sales Manager and make a difference in our customer experience!”

Example 3: Healthcare Sector

Company Overview: We are a leading provider of healthcare solutions, offering innovative products and services to improve patient outcomes. We are seeking a Sales Manager to spearhead our sales efforts and drive growth in the healthcare market.

• Sales Strategy: Develop and implement sales strategies to achieve revenue goals and market expansion in the healthcare sector.
• Client Management: Build and maintain relationships with healthcare providers, distributors, and other key stakeholders.
• Team Management: Lead a team of sales professionals, providing guidance, training, and performance evaluations.
• Sales Forecasting: Prepare sales forecasts and reports to track progress and adjust strategies as needed.
• Regulatory Compliance: Ensure all sales activities comply with industry regulations and company policies.
• Bachelor’s degree in Healthcare Administration, Business, or related field.
• 5+ years of sales experience in the healthcare industry, with at least 2 years in a management role.
• In-depth knowledge of healthcare products and market dynamics.
• Strong leadership and interpersonal skills.
• Ability to navigate complex sales processes and regulatory environments.
• Competitive salary with performance incentives.
• Health insurance and retirement plans.
• Professional development opportunities.

Call to Action: “Join our team and lead the way in providing top-notch healthcare solutions. Apply today to become our Sales Manager and make an impact in the healthcare industry!”

Example 4: Manufacturing Industry

Company Overview: We are a leading manufacturer of industrial equipment, dedicated to delivering high-quality products and exceptional service. We are looking for a Sales Manager to drive our sales growth and manage key accounts.

• Sales Development: Create and implement strategies to drive sales and increase market share in the manufacturing sector.
• Account Management: Manage key accounts, build strong relationships, and ensure customer satisfaction.
• Team Leadership: Lead and support a sales team, setting targets and providing training to achieve sales goals.
• Market Research: Conduct research to identify new business opportunities and understand market trends.
• Sales Reporting: Analyze sales data and prepare reports to support strategic planning and decision-making.
• Bachelor’s degree in Engineering, Business, or related field.
• Minimum of 4 years of sales management experience in the manufacturing industry.
• Strong analytical and problem-solving skills.
• Excellent leadership and communication abilities.
• Proficiency in sales software and CRM systems.
• Competitive salary with performance-based bonuses.
• Comprehensive health benefits and retirement plans.
• Opportunities for career advancement within the company.

Call to Action: “Ready to lead our sales team and drive growth in the manufacturing sector? Apply now and take your career to the next level with us!”

These examples illustrate how you can tailor a Sales Manager job description to different industries and contexts. By being specific about the responsibilities, qualifications, and benefits, you can attract candidates who are the best fit for your company and its unique needs.

Build your borderless team with Glints today

Glints TalentHub is our complete talent solution that covers all aspects of talent acquisition, management, and development. Our team can help you access the extensive talent pool across Southeast Asia and build great teams quickly and affordably. Simply  schedule a call with us  and our dedicated experts will be thrilled to guide you in your journey towards building a borderless team.

This article is brought to you by  Glints TalentHub.  Leading companies are actively building their borderless teams in Southeast Asia, Taiwan, and beyond. However, the prospect of going borderless can be daunting due to complex regulations and cultural ambiguities. With Glints TalentHub, you’ll have a dedicated team of in-market legal, HR, and talent experts by your side at every step of the way.

Glints TalentHub offers an end-to-end, tech-enabled talent solution that encompasses talent acquisition, EOR, and talent development. We empower businesses to leverage the strengths of regional talent efficiently to build high-performing, cost-efficient teams.

Schedule a no-obligation consultation  with our experts to receive a tailored proposal today!

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