cover letter for german employment visa

German Cover Letter Guide [With English Sample]

Researched & written

by Yvonne Koppen

May 27, 2024

A cover letter ( Anschreiben ) might be the least important thing of the application in some countries; however, not so in Germany. Depending on the company and recruiter receiving your application, a German cover letter might be the most essential part after your CV.

A  survey  of HR Recruiters in Germany states that 42% ignore an application without an individual cover letter. The same survey also shows that for 71% of HR, a cover letter is an essential document in a job application. A job application letter conveys your level of professionalism, research capabilities, and ability to sell yourself without much fluff. 

🖌️ Table of Contents

Simple German cover letter sample in English

A cover letter in Germany ( Anschreiben ) needs to complement  your CV , but not repeat it. You can regard a cover letter as a letter of motivation filled with examples and facts. A cover letter in Germany is a very formal document that should follow a particular layout.

Read Our Related Guide

German CV Template in English

Our German-Style CV Template In English helps you to craft a killer CV. We have also created a German cover letter sample in English for you to understand what your finished document should look like.

To save you loads of time, you can download our German cover letter template . Simply go to ‘file’ and select ‘ make a copy ‘. You can then edit it to your needs.

How to write a cover letter in Germany?

We will walk you step-by-step through the areas you should include in a German cover letter. You will also learn about what the content of the cover letter should convey. 

German cover letter formal format

As mentioned before, the German cover letter is a very formal letter that should follow the following format for it to look familiar to the German eye:

• Maximum one page and don’t fill it up completely. Leave enough white space when glancing over it.
• Put your full address, including email (ideally including your name) and phone number, in the top right corner.
• Put the company’s full address on the left with one paragraph below your address. Include the name of the contact person in the second line.
• Place the date of your application right-aligned underneath the addresses.

As you might know already, Germany has tons of rules, regulations, and guidelines. Naturally, there is also a guideline for professional letter writing and correspondence, the so-called  DIN 5008 norm . It states the following margins on a DIN A4 (standard German letter paper format):

Left margin: 2,5 cm Right margin: 2,0 cm Top margin: 4,5 cm Bottom margin: 2,5 cm

Please take this information with a grain of salt. Not following this layout does not mean that any German manager or recruiter will ignore your cover letter; however, the German eye is trained and used to reading this format. Anything appearing too much out of the ordinary might get noticed negatively. Again, you can shine with your cover letter’s content, but don’t try to stand out with the format unintentionally.

1. Subject Line

The subject line in a German cover letter needs to stand out. It needs to convey with one look what position you are applying for, and you should bold it. 

2. Salutation

The salutation is extremely important – the more personalized, the better. Reflect your understanding of the company’s culture by using the first name or last name; however it is appropriate. If you can’t find enough information or are unsure, always refer to the last name. If you can’t find the relevant person’s name, don’t be shy and pick up the phone to find out more. This shows initiative and determination.

When it comes to the cover letter’s main body, you should try to stick to four paragraphs. Remember to point out what value you will bring to the company, not what you can get from the company. Your cover letter’s content needs to reflect the expectations and requirements mentioned in the job ad. So make sure to connect the dots and position yourself ahead of other candidates.

Introduction (3 – 4 lines)

The introduction should answer why you are applying for the position and how you became aware of it (through a friend, an employee at the company, a job portal, etc.). Be confident in your word choice. Don’t use insecure words such as ‘I think I would be a good fit’ but rather ‘I am confident that I will contribute to …’.

Second paragraph (5 – 6 lines)

Now it is time to shine with your skills, experience, and qualifications. Never just list things, but choose the relevant achievements and prove them with results. Don’t only refer to achievements in your work life, but if relevant, also mention efforts with private projects. This will show your personality, drive, and willingness to learn and grow beyond what you get paid for. It is absolutely ok to also write in bullet list style in this part, as long as you don’t just list things.

Third paragraph (5 – 6 lines)

After you have showcased yourself, it is time to translate how these experiences and skills will contribute to the role and company. Convey that you have taken the time to research the company by referring to the company culture, possible awards the company has won, or projects that inspire and motivate you. Be authentic and confident.

Closure (3 – 4 lines)

To close your cover letter:

• Reemphasize your eagerness to join the company in the relevant position.
• Describe your future goals and the value you can bring to the company.
• State when you will be available to start work.
• Emphasize that you’d be happy to answer any questions via phone or in a personal interview . 
• Only mention salary expectations if they are asked for in the job ad.
• Be sure to sign the cover letter with your name. 

4. Attachments

Add the word ‘Enclosure’ ( Anlage ) underneath your signature. List all the additional documents you will hand in with your application, like your CV, certificates and diplomas, reference letter, etc.

Further cover letter and job applications tips

Don’t use the same CV and cover letter for different applications. As mentioned above, you must individualize your application to each company’s needs and requirements.

If you send your application directly by email, you have two options. You can either make the email body your cover letter. In this case, remove the address and date part from the email and place the subject line in the email’s actual subject. The body of the email remains a formal letter, though.

Or you can attach the cover letter to the email and briefly point out your application to the specific position in the body of the email, referring to the attachments. 

Ensure that any attachment always has the pdf format, regardless of whether you send it by email or upload it to an online application system. Also, pay attention to the naming of the attachments and keep it clear and professional.

Your job application, namely your resume and cover letter, should answer the recruiter’s main three questions:

• Can you do the job? (Skills)
• Will you do the job? (Motivation)
• Will you fit in with the company culture? (Personality)

Be sure to evaluate your documents based on these questions before you hand them in. The goal of your CV and cover letter is to get an invitation for a job interview .

Job Interview In Germany [How-To + Tips In English]

We hope that you now have a better understanding of how a German cover letter looks and feels like. But never forget to adapt your cover letter and application to the style of the company you are applying for. There is a big difference in culture between a young international StartUp and a big traditional German enterprise. 

Download the Cover Letter Template

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About the Author

Yvonne Koppen is a researcher and writer at Simple Germany, focusing on demystifying German bureaucracy for international skilled workers.

She has lived and worked abroad, which helps her understand how difficult a move to a new country can be. Beyond her professional pursuits, Yvonne loves to plan and go on road trips, puzzle, and do a triathlon here and there.

She is committed to creating accessible, empowering content through her writing and YouTube videos. Yvonne's passion for continuous learning and her ability to simplify complex topics make her an invaluable resource for expats seeking to navigate their new life in Germany.

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Let’s Get You Hired

German Employment Visa Cover Letter

If you are planning to work in Germany, you will likely need to write an employment visa cover letter to submit to the Embassy along with your other required documents. This cover letter is an essential part of your visa application, as it provides the Embassy with a clearer understanding of your background and why you are seeking a German work visa.

What is a German employment Visa Cover Letter?

What to include in a german employment cover letter, what not to do when writing a german employment cover letter, germany employment cover letter sample.

A German employment Visa Cover Letter is a formal letter that outlines the purpose of your visa application. It should provide details about your background, qualifications, and the specific job you will be doing in Germany.

How to Write A Cover Letter For a German Student Visa?

Your German Employment Cover Letter should include the following information:

1. The full address of the German Embassy where you will submit your documents 2. The date you will submit the documents 3. Your personal information (e.g., full name, home address, passport number) 4. Proof of accommodation in Germany 5. Details about your prospective employer (e.g., company name, work position, duration of employment) 6. Financial proof of your ability to support yourself in Germany 7. Any other activities you plan to engage in while in Germany 8. Information on how you plan to spend your free time

Avoid these common mistakes when writing your German Employment Cover Letter:

1. Being overly friendly 2. Being overly formal 3. Being rude 4. Including false information 5. Missing important information 6. Making grammatical errors 7. Using long, convoluted sentences 8. Bragging about yourself 9. Underselling yourself 10. Including unnecessary personal information 11. Copying your cover letter from someone else 12. Forgetting to express gratitude for the opportunity 13. Writing more than one page 14. Writing negative comments about your previous experiences

By following these guidelines and avoiding these common mistakes, you can create a strong and compelling employment visa cover letter for your application to work in Germany.

Invitation Letter for Australia Tourist and Visitor Visa

Here is a simple sample of a German Employment Cover Letter you can relay to when writing your cover letter:

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How To Write A German Cover Letter – A Step By Step Guide

by Cheryl Howard | Apr 7, 2024 | Berlin Guides , Job Applications , Working In Berlin | 0 comments

HOW TO WRITE A GERMAN COVER LETTER – A STEP BY STEP GUIDE

Have you been l ooking for a job in Germany, applying for several positions, and finding that you’re not getting any responses? It happens to the best of us, even to those who work in   highly demanded professions   like software developers, marketing professionals, economists, and more.

Searching for a job , especially one right for you, is a daunting task that takes   a lot   of work, patience, and perseverance. When you add looking for a job in a foreign country like Germany into the mix, it’s even more challenging. You’re probably unfamiliar with the country’s norms when creating job applications and could unknowingly be making mistakes. What’s more, a lot of the information about how to write a German cover letter is often outdated and/or created by people with zero experience in recruiting.

The most significant part of getting noticed by German employers is your ability to put together a solid job application, which usually includes a well-written and designed cover letter and CV that tells a story about you and why you’re uniquely qualified for that position.

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 WRITE A GERMAN COVER LETTER LIKE A SEASONED PRO

📖 📖 📖 Bookmark THIS extensive guide on how to write a German cover letter and use it as a frame of reference when applying for jobs in Germany.

1) Are Cover Letters Really Needed?

As you’re searching for a job in Berlin, or anywhere in Germany for that matter, have you asked yourself these questions:

1) Do I need to write a German cover letter when I’m applying for jobs?

2) Are cover letters relevant when my CV already tells my story?

3) Does anyone even bother to read cover letters?

Let me tell you a story:

I worked for one company when a member of senior management asked, “Why do people write cover letters? I   never   read them. I only want to see their CV, and I’ll get in touch if it’s interesting. I’m way too busy to read both cover letters and CVs.”

A very fair point and I agree with him 100%. His pain was also my pain, as I was reviewing several job applications each day and looking at people we could potentially add to our team. It was time-consuming and tedious, especially when we wanted to ensure whoever applied was given a fair shot.

It’s true that not every recruiter or hiring manager will read it (like that manager), and some companies (like where I currently work) even ask candidates   not   to submit cover letters. However, many companies still expect to see one.

So do you need a German cover letter? Yes, most definitely. Even though they feel like a waste of time (and sometimes really are), cover letters are essential when applying for jobs in Berlin or elsewhere in Deutschland.

2) Why Should I Write A German Cover Letter?

There are a number of good arguments about why you should take the time to write up a cover letter for your job applications:

1) There’s a slight chance that not submitting a cover letter will result in immediate rejection. A recruiter or hiring manager may think that if you didn’t put in the effort to make a cover letter, why should they even consider you for the job? While this is silly, don’t take a chance and make it a habit always to include a cover letter.

​2) Some (not all) HR software scans submitted documents looking for specific keywords. A cover letter that mentions certain keywords from the job description could help you bubble to the top of the candidate pool, where you’re more likely to get noticed before other candidates.

3) Called a motivation letter in Germany ( Motivationsschreiben ), a cover letter is your chance to shine. It’s when you can tell the company why you want to work for them, explain how uniquely qualified you are for that role, and really make your personality come through.

​Think of it like this – when you go to the theatre to watch a movie, you’ll see trailers for upcoming flicks. They only last one or two minutes, but if the trailer is really good, they’ve hooked you, and eventually, you’re going to go out and watch that movie.

Your cover letter is exactly like that movie trailer. It’s a preview of your CV and you as a person. A cover letter’s main call to action is to make the person reading it want to know more. They’ll spend time reviewing your CV and, hopefully, contact you for that first interview.

4) A cover letter shows diligence and interest from your side. Employers are keen to know why you want to work for them, learn why you’re the person they should hire, and if you’re passionate about your chosen field.

If a cover letter is done well, in the sense that it’s framed as a well-written and compelling narrative, it’ll motivate the employer to contact you for an interview. Most people do really read them, so it’s worth spending time writing one that makes you stand out from other applicants.

3) How Do I Structure A German Cover Letter?

Following a fixed structure and method that you can repeat for each new job application makes writing a cover letter way easier.

Always include these vital elements in a cover letter:

1)   Salutation   – Address your cover letter to that person using formal German greetings such as “Dear Herr Müller” or “Dear Frau Schmidt.” If no contact is listed or you’re unsure about which greeting to use (you don’t ever want to address someone as Herr when they’re a Frau, for example), use a generic greeting such as “Dear hiring manager” or “To whom it may concern.” If you read other online texts saying that you  always  have to specify a specific contact name, this is very untrue. More and more German companies are refraining from adding contact names to job descriptions to avoid being spammed by applicants. So don’t stress out on this point at all, as using a generic greeting is not only expected but completely acceptable.

2) Intro   – This section should be one paragraph maximum. Personalize your cover letter by telling the company  why you want to work there.  Be specific and use supporting examples gleaned from company research. Doing so will impress the company and show you did your homework before applying. Remember that this section is not about you but about them as an organization. Avoid self-serving statements when telling them why you want to work there. For example, don’t say you want to work there because the office is down the street from your flat or you heard they pay exceptionally high salaries. Instead, say you’re impressed with the company culture, that you identify with their sustainability mission, and that you want to be part of building out the next stage of their growth.

​ 3) About You   – This section can be one or two paragraphs long and is the “meat” of the cover letter and where you need to sell yourself. Pull points from the job description to tell your potential employer   why you’re uniquely qualified for the position . Build on those points by using personal examples that draw from your experience, education, and more. Ensure your examples are specific, build on one another in a complementing fashion, and tell an exciting story. Say that the role calls for someone with leadership experience. You can tell them that you have 10 years of experience managing distributed teams of varying sizes. You can further say that you excel at creating and maintaining high-performing teams with a track record of meeting deadlines. And finish by telling them how you launched a project that helped the company make millions of euros. Whatever you do, don’t just list a bunch of keywords, repeat the job description itself, or write a novel.

4) Closin g   – Reiterate your excitement about the company and the open position. Let them know you want to learn more and would welcome a chance for an interview. Be sure to tell them about your availability and how to best get in touch.

A few more tips about how to structure a German cover letter:

1) If you’re sending the cover letter by email or uploading it to an applicant tracking system, you don’t need to include the address information of yourself or the company. For that matter, a signature isn’t required either. These things are entirely unnecessary and irrelevant as we no longer live in the Stone Age.

2) If anyone prints or references your cover letter for an interview, you can leave the date on it so they know when you applied for the role.

Strive to ensure the narrative in the letter flows well and tells a unique story about you and why they should hire you over anyone else out there.

4) Should I Customize My Cover Letter For Job Applications ?

Yes, we know. It’s   a lot   of work to create a new cover letter every time you apply for a job, but sending the same cover letter out won’t do anymore. You need to show employers you took time to research their company, tell them why you want to work there, and why they should hire you.

This is why personalizing the cover letter is really important. They need to see the real you and that you were thoughtful in your job application. Anything less makes it look like you’re not really interested in the role and could see your job application land in the recruiter’s NO pile.

Suppose a cover letter is simply a regurgitation of the job description or a generic copy-and-paste text you’ve used for every job application. The recruiter or hiring manager will easily be able to spot this and may make the company less likely to contact you. Again, don’t take a chance.

Read about how to customize cover letters when you’re submitting unsolicited job applications . 

5) How Do I Use Company Research In My Cover Letter?

Before writing a cover letter, we recommend that you complete in-depth research on the company to which you’re applying. The research will help you a lot, especially as it’ll give you the information you can embed in your cover letter and use later to ask questions during an interview.

You need to tell the employer why you like their company and show you did your research, by looking at   Glassdoor reviews , browsing through their website, reading their press releases, etc.

Read our detailed guide about how to   research a German company .

6) How Long Should A German Cover Letter Be?

Keep the cover letter to a single page and not more than 3 – 4 paragraphs. Be succinct (i.e., avoid long wordy sentences or overuse of adjectives) and   summarize, summarize, summarize .

Pick key points from your CV and/or job description but don’t repeat things verbatim.

7) Should I Use An Automatic Text Generator or AI?

I’ve played around with ChatGPT and boy, is it good. Like really really good!

Call me old school, but in general, I’d still suggest writing your own cover letter without the help of predictive text generators or AI.

I say this for two reasons:

1) Many of these generators like Speedwrite yield text that doesn’t make much sense at all. It often reads as if it were written by a robot and spits out alternative text that says exactly the same thing but in a slightly different way.

2) Even worse, it won’t sound like you. A cover letter should be an honest and accurate reflection of who you are and how you communicate. I cannot stress that enough, especially if you’re being hired into a role where communication skills are key.

What you could do is use AI to write that very first draft cover letter. Then you could use that text as a baseline and improve it using your own words. Try out this beta AI from Imagine to get started! 

Alternatively, you can write a draft first and then use a tool like Grammarly to better what you’ve written.

We know this can be tough if you’re not writing in your native language. In these cases, make sure you get other people to proofread your cover letter or even hire a professional to help you out.

8) Should I Write My Cover Letter In German ?

Writing your cover letter in German may help you get noticed by HR software or LinkedIn search engine algorithms.

Be careful and use your best judgment here, though. It could backfire when they discover that your level of German doesn’t match the level of what’s in your cover letter.

Let me tell you another story:

A recruiter I used to work with told me that she’d found a dream candidate for a position that had been open for a long time. This person was applying from abroad and had submitted   both   their CV and cover letter in German.

The first interview was scheduled, and during the call, the recruiter was surprised to find that the candidate didn’t know any German at all. Turns out they’d paid someone to translate their documents.

Sadly, the candidate was rejected for their false claims of being fluent in German and wasting the recruiter’s time. And contrary to what many say, German fluency is absolutely essential for most available positions in the country. 

Of course, it could go the other way and the company may still hire you anyway because you’re such a good fit. But please, be honest upfront and if you decide to write your cover letter in German, indicate your language level (like B1 or C1) very prominently on your CV and in your cover letter. Then the decision will be left to the employer to contact you.

9) Can I Stretch The Truth Because Everyone Fibs A Bit?

Above all, be humble and honest about things, like your education, work experience, level of German, etc.

It’s easy to lie or exaggerate when you want a job, and we’ve all been told to “fake it until we make it,” and in many cases, it can work in your favor. But let’s be real here, this behavior is unprofessional, not to mention unethical.

Not long ago, I was shocked to read the LinkedIn profile of a former colleague who claimed to have led a high-profile project for our company. That project wasn’t even started until after that person left. This person was blatantly lying and taking credit for other people’s work that she didn’t do.

Don’t be that person. 

False claims could come back to haunt you. For example, the Berlin community is small and people know each other. A potential employer may know someone at one of your former companies and informally reach out to them for information about you.

If they uncover any lies, it will likely cost you the job, even your reputation.

Of course, be confident in your accomplishments, and don’t undersell yourself. Just make sure you’re telling the truth.

10) How Do I Create A Well Designed Cover Letter? 

You could just type of bunch of text into a Google document and send it off. But how about making your cover letter look nice using websites like   Canva   or   Edit.org , where you can find beautiful and professional templates for free?

Other things to keep in mind:

1) Use a large and readable font that considers general accessibility guidelines. Sometimes people try to jam as much information as possible onto a cover letter and to make it fit a single page using ridiculously small font sizes. Trust me – no one wants to use a magnifying glass to read your cover letter.

Use this   guide from Indeed   which speaks to the right font and font size to use on CVs, which also applies to cover letters.

2) Don’t make your paragraphs too long and use sensible spacing to make your cover letter easier to read.

3) Your   German CV   should have a similar look and feel. This way, the cover letter, and CV will appear as one fluid job application package.

11) Do I   Really   Have To Follow These Rules?

No, of course not! Our guidelines are simply here to help you write a good cover letter that’s more likely to get you noticed by German employers.

There’s no reason not to get creative and have fun with your cover letter. This may also mean breaking some of the “rules” outlined here.

Be bold and dare to take unique approaches that challenge the status quo. Perhaps give them a link to a video you made telling them why you want to work there. Share a sample of what you can do for them by sharing some insight on how you’d approach your job. Invite them to check out your blog or social media.

The sky’s the limit. A unique cover letter will help you stand apart from other candidates.

12) How Can I Ensure My German Cover Letter Is Of High Quality?

Make sure there are no spelling or grammatical errors, get the company name and other details right, and if you can, have a second or third pair of eyes review your cover letter. This can be a friend, partner, or even, a paid professional. Proofreading is essential, as if you’ve been staring at the same documents for hours, it can be super easy to miss out on small mistakes you might’ve made.

This advice might sound really obvious and basic, but trust me, I’ve seen tons of job applications with errors on them. I must also confess that I once put the wrong company name in a cover letter and somehow still got several interviews with them. Miracles happen, folks! 🤣

Anyway, avoid sloppy mistakes if you can, and make sure your German cover letter is top-notch.

What do I recommend?   Join my   Facebook community   of more than 8,000 people and ask someone there for a   cover letter exchange . Another person can review your cover letter and give you feedback and you can do the same for them.

That’s a wrap! Follow these tips to write a really good German cover letter that’s going to land you a job in Germany.

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How to Draft a Perfect German Cover Letter [Format, Guide]

In Germany, the employment market is highly competitive. Many qualified and skilled individuals are looking for jobs in Germany, so it's critical to make an excellent first impression with your cover letter.

A well-written cover letter can differentiate between securing job interviews and being overlooked when submitting a job or visa application. A great cover letter demonstrates that you are serious about the position and have what it takes. 

Read on for a guide on   how to write the ideal German cover letter and an example format , plus some pointers and shortcuts to ensure that your cover letter is flawless.

What is a German Cover Letter?

You may submit a one-page cover letter ( Anschreiben ) from Germany when   applying for a job   or an internship. The cover letter introduces you to the potential employer and explains why you are the ideal applicant.

The German cover letter should be formal and polite. The tone should be positive and professional.

Tip:   You may submit your resume ( Lebenslauf ) and cover letter in English or German when applying for a   position . If the employment opening is in German, it is advisable to write your cover letter in German.

German Cover Letter Format

It is critical to use the correct format for your cover letter when applying in Germany. This implies that you should include your   contact information   (name, address, phone number, email) and the date at the top of the page. The letter should be addressed to the person in charge of hiring at the firm (if you do not have a name, you can use something more general, such as " Dear Hiring Manager ").

It is essential to   keep it professional and easy to read   regarding font style and size for your German cover letter. Times New Roman or Arial font in size 12 should be sufficient.

Begin your letter with a   brief introduction   and explain why you are interested in the position. Then, go into detail about your qualifications and accomplishments that make you the perfect candidate for the job. Be sure to   emphasize any skills or experience   relevant to the position.

In the second section,   underline the skills and accomplishments   that make you the perfect candidate. Be sure to emphasize any skills or work experience relevant to the position. Finally, in the third part,   thank the company for their time and consideration . You may also include a statement of availability for an interview or mention that you will be in touch soon.

Close the letter with a professional sign-off (" Sincerely," "Best regards ," etc.), followed by your full name and signature.

Tip:   If you've   studied German , say so in your cover letter. This will demonstrate to the employer that you're serious about the position and have taken the time to learn more about their culture and country.

What not to include in a German Cover Letter

When writing your German cover letter, there are a few things that you should avoid doing.

• Do not repeat information   from your resume or CV verbatim.
• Personal information   such as your age, marital status, or the number of children should not be included. This data is irrelevant to the employer and may lead to your being discriminated against.
• Do not use   informal language or contractions . The phrases "I'd want to," or "I'll be" are examples of informal language.
• Avoid a generic cover letter . Make sure that your cover letter is tailored to the position you're applying for. This will demonstrate to the employer that you are genuinely interested in working for them.
• Do not include a   photograph   of yourself.
• Do not use humor   or try to be witty in your cover letter. This is a formal business correspondence; therefore, keep it serious unless stated otherwise.
• Do not make any   negative comments   about your current or previous employers.
• Do not reveal your salary expectations or demands   during the interview. This may be discussed at length during the hiring process.

Keep the following in mind while drafting a German Cover Letter

A German cover letter should be concise and direct, as stated in the job description.

There's no need to include details about your interests or hobbies. The emphasis should be on your abilities and qualifications rather than your personality.

Employers may not be familiar with overly formal or technical language, so avoid it. Stick to simple, straightforward speech that anyone can comprehend.

Finally, double-check it for spelling and grammatical errors before submitting your cover letter.

German Cover Letter Template Ideas

Finding the ideal German cover letter template may be a challenging task.

The internet is your best friend for locating the perfect German cover letter template. Several excellent, free websites provide templates for various letters, including German cover letters.

Some of our favorites include:

Novoresume   is a website that provides free templates for various letters, including German Cover Letters. The website offers several templates for different types of letters and varying levels of experience.

Resume.io  is another website that has compiled the best German cover letter examples and templates to help you land your dream job.

Zety  is a website that provides cover letter templates for various professions. The website offers both free and paid templates.

Cover letters can be tricky, but following a specific format can make the time to research much more accessible and help you get your dream job. Remember to personalize your letter for each job application and highlight relevant qualifications and experience.

Need help with your German CV?

Don't worry! Check out our German CV guide below to know everything you need to create an outstanding German CV

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How To Write Your Cover Letter in Germany (+ English Example!)

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Looking for a job in Germany and wondering how to write your cover letter? You are at the right place. In this article, you will learn how to write your cover letter in Germany, including the format, style, and structure. We also include some tips here on writing your cover letter in Germany. You can also download a free German cover letter example (in English).

Table of Contents

Introduction

7 seconds . This is how long it takes to form a  first impression . So, giving an excellent first impression in the interview is essential. But do you know that your first impression is not formed in the interview? It is formed in the first contact you make. You are right. The first contact is your job application.

That is why sending a good CV and cover letter in your job application is very important. This determines whether you have a chance to come to an interview, where you can make your first impression (physically).

What is a cover letter (Anschreiben)?

Your cover letter is the very first impression you give your potential employer. It is one of the deciding factors whether you get a job interview or not. If it catches the recruiter’s attention, he will want to learn more about you by inviting you to an interview.

So, your cover letter should highlight your skills and experience that fit a job’s specific requirements. You should use many examples and facts to convince the recruiter why you are uniquely qualified for the role. Tell the recruiter why you want to work for that company. 

The cover letter should be professional. The goal is to supplement your CV but not duplicate it. While your CV focuses on your skills and experiences, your cover letter should focus on your motivation and how you can apply those skills to the job.

Read also:  Want to Work in Germany? Tips from Industry Experts

Do you really need to write a cover letter in Germany?

You may not need a cover letter for your job application in many countries. How about in Germany? How important is it to have a cover letter?

In Germany, a cover letter was one of the most essential elements in a job application. However, its importance seems to reduce in recent years.

According to a survey,  59% of the recruiters in Germany accept job applications without cover letters. Many think that having a CV is already sufficient.

However, if you want to increase your chance of landing your dream job, it is still better to write a cover letter. Imagine if 59% of the recruiters in Germany do not require a cover letter. It means that the other 41% will.

Not having a cover letter reduces your chance of getting an interview invitation. You may even get an immediate rejection because of not submitting a cover letter.

Should you write your cover letter in English or German?

This is a tricky question. Unless specified in the job advertisement, it is better to submit your cover letter in German. However, if you do not speak any German, it may be better to submit your cover letter in English. 

Why? It is because you won’t want to give false hope to the recruiter that you speak German while you cannot.

I once went to an interview in Germany after submitting my CV and cover letter in English. Back then, I did not speak any German. When the interviewer saw me, he was shocked that I couldn’t speak German. The interview ended immediately after that, and I didn’t get the job.

So now, imagine you send all your application documents to the recruiter in perfect German. It is logical for the recruiter to assume that you speak some German. You will probably not get the job when you are not meeting his expectation, especially if he is looking for someone who can speak German.

If you do speak some German (even not perfect), you may want to submit your cover letter in German. In that case, make sure your cover letter has no spelling or grammatical mistakes. To be perfect, you can also use a   translation service  or a  cover letter writing service . 

On the other hand, if the job advertisement is written in English and you do not speak any German, try sending your cover letter in English. 

Even though insufficient German skills limit your opportunities, many international companies in Germany do have their hiring process in English. Here is how I  got my permanent full-time job in Germany without speaking German.

Sending your cover letter in Germany

Many big companies require you to submit your cover letter and other application documents via their online portal. In that case, send your application documents such as cover letter and CV in PDF format. 

Give a relevant name to each document. For example, use names such as “Your Full Name_CV” or “Your Full Name_Cover Letter”. This will make your documents look more professional. It will also be easier for the recruiters to identify your documents.

Some companies may require you to send your application via email. In that case, attach in the email all your application documents such as your CV, cover letter, and other certificates in PDF format. In the email content, write a short introduction about your application to the particular role and mention the attached documents.

Alternatively, you can copy and paste your cover letter into your email. Remove the address and the date in that case. Use your subject line in the cover letter as the subject of your email. The content of your email basically becomes your cover letter.

The format of a cover letter in Germany

A cover letter in Germany is a very formal letter. It follows the basic format of a typical business letter. Recruiters in Germany are used to this specific format. So, you should try to follow this format. Your cover letter may be viewed negatively if you use a format that is too different than the norm.

Keep it short and straightforward. Your cover letter should not be longer than one page. Also, leave plenty of space and don’t fill the page completely.  

The standard font size is 12. Your font should be readable. Do not use an unusual font that is too big or too small. Use a professional font such as Times New Roman. 

Besides, use the same fonts and font size throughout your cover letter. Your cover letter should be easy to read. 

You should also use the same formatting in all your other application documents. For example, you should use the same style for both your CV and cover letter.

Your cover letter needs to be readable. Don’t write a large block of text in your cover letter. Separate your text with clear paragraph breaks. There should be enough spacing between the different paragraphs as well.

Your cover letter should follow the layout rule called the  DIN 5008 Norm . It means that on an A4 size letter, the margin should follow the below standard:

• Left margin: 2.5 cm
• Right margin: 2 cm
• Upper margin: 4.5 cm
• Lower margin: 1.5 – 2.5 cm

The structure of a cover letter in Germany

Your personal info.

You should include your personal info in the top right-hand corner. This includes your full name, address, phone number, and email. Your email address should look professional, ideally with your name on it.

The company’s info

You should write this on the left-hand side below your personal info. Put the company name, contact person, and company address there. You should put the contact person’s name on the second line, under the company name.

Usually, you can find the contact person’s name in the job advertisement. If not, don’t be afraid to call the company to find out who handles the job applications.

Write the date in European format and place it below the company’s info on the right-hand side.

The subject line should state what position you are applying for. You should bold it so that the recruiter can easily spot which position this cover letter is for.

Use the name of the contact person you stated in the company’s info. Research the company culture to see if using the first or last name is more appropriate. If you are not sure, always go for the last name.

This should include:

• The first paragraph (introduction)
• The second paragraph
• The third paragraph
• The last paragraph (short closure)

Sign here and write your name below your signature.

Enclosure (Anlage)

Under your signature, you should name which attachments you are sending in the job application, e.g., CV, reference letters, etc.

The content of a cover letter in Germany

The content of a cover letter in Germany should consist of four paragraphs. Do not repeat what you have stated in your CV. Your cover letter should sound unique. The goal is not to tell your whole story. Instead, give a preview and make it interesting enough so that the recruiter wants to know more.

Position yourself ahead of other candidates by focusing on the value you can bring to the company, but not what you can get from the company.

The first paragraph (introduction) – 3 to 4 lines

This is an important paragraph. The recruiter reads this to determine if he wants to continue reading your cover letter. So, the goal of this paragraph is to arouse interest and make the recruiter continue to read.

Why are you applying for the position?

For example, you want to have a career change, or you have just relocated to the city. And explain why. You should promote yourself even if you are unemployed by mentioning something positive.

Also, mention something company-specific. For example, you can convince the company that you want to work there because of their company mission. Maybe the company operates in a way that minimizes damage to the environment? Or perhaps the company sponsors social projects?

Where did you learn about this position?

State where exactly you learn about the position, e.g., from a job portal. If you talk with someone from the company at a job fair, mention the person’s name. 

Similarly, if you learn about the position via a friend or an employee from the company, mention this person’s name as soon as possible. This can arouse interest and encourage the recruiter to keep reading your cover letter. 

What is your current position?

If you want, you may also describe your current position here. If you have not graduated yet, you can mention your course of studies.

The second paragraph – 5 to 6 lines

This paragraph should show your skills, abilities, qualifications, and experience. Mention any achievement that makes you unique and show your strength. Make sure to mention only those that are related to the position. 

Tell the recruiter where you learn these skills, for example, from your past job experiences. Don’t be afraid to mention your private projects if they are relevant. It can show your personality and your initiative beyond your profession.

Remember, you should not be just telling. You should prove your skills with evidence. For example, instead of just saying that you have good leadership skills, mention that you have successfully led a specific project as an example. Do not write too many details, though. The recruiter can read the related information in the CV.

The third paragraph (5 to 6 Lines)

Here is where you link your skills to the position you are applying for. Show how your unique skills and experiences listed in the last paragraph are relevant to the job and the company. Tell the company exactly what you have to offer and how you can help the company to be successful.

Use some personal examples to show how you can use your experience to help to achieve the company’s goals. Tell them what you can do for the company that no one else can do.

Pay attention to which skills are listed in the job description. Make sure you demonstrate how you own these skills by providing examples.

Besides, explain why you want to work in this particular company and this role. Look at the company’s missions and vision. Check the company’s website or social media channels to state any exciting facts. 

Maybe you are interested in the company because it supports social projects? Or perhaps because it has an informal corporate culture? Be genuine and tell the company why working there aligns with your values. Make sure to mention the company’s name.

The last paragraph (short closure) – 3 to 4 lines

This is where you highlight your interest again. Describe what you wish for the future and explain how you can contribute to the company. Tell the company when you can start working, and only mention your salary expectation if required. 

Close politely by saying that the company can contact you in case of any questions and you look forward to talking with them in a  job interview .

Free Cover letter example to use in Germany

Do you want to feel what a cover letter looks like in Germany? Here you go.

You can also download this German cover letter example for your own use here .

10 Tips to write your cover letter in Germany

1. do not use the same cover letter for different job applications.

Different jobs have different requirements and descriptions. Every company is different. You should tailor-make your cover letter for each job application. This is important because recruiters want to see that you have made an effort when applying for the job. 

You should research the company and tell them why you want to work for them specifically. Mention what attracts you to work there based on your research. Check the company’s website, review, and social media channels to get some ideas. Pay attention to the job requirements and relate to them when writing your cover letter. You should also write with the same wording and tone used by the company.

Recruiters can feel it if you just use a general cover letter without mentioning some facts about the specific company. So, show your research capability and customize your cover letter.

2. Include keywords in your cover letter

Many recruiters use software that scans application documents and searches for specific keywords. This software helps to filter out irrelevant applicants and thus saves time for the recruiters.

What does it mean for you? Well, suppose your application documents do not include the keywords the recruiters want to see. In that case, your documents will be filtered out and never be seen by the recruiters. So, including keywords helps you to pass the first stage and get your application documents in front of the recruiters.

Want to understand if your application documents include the right keywords? Use this  free tool to get your CV analyzed! You can see how the software presents you in front of the recruiters regarding top keywords and skills.

3.      Proofread your cover letter

Your cover letter in Germany should not have any grammatical or spelling mistakes. Make sure you contain the correct details, the right company name, and the proper job position. Otherwise, it will show that you are careless and not professional.

The best would be to have someone else proofread your cover letter. You can ask your friend or hire a professional to do it. This is especially important if you decide to submit your cover letter in German and you are still learning German. In that case, you may want to use the proofreading (and/or translation) service from Lingoking .

Writing your cover letter in German may have the advantage that your letter includes the right keywords scanned by the software.

As mentioned before, only write your cover letter in German if you have sufficient German language skills. You won’t want to give false hope to the recruiters that you speak perfect German while you cannot. You can also indicate your German language level in your cover letter and CV. This is so that the recruiters have a realistic expectation of your language skills.

Suppose you want your whole application to be taken care of. In that case, TopCV offers packages including both the CV and cover letter. The service ensures that your application documents are professionally written, well-formatted, and keyword optimized. 

4. Be honest and confident

Your cover letter should reflect the truth. For example, do not write that you can communicate in German while you cannot. Instead, indicate that you are working hard on improving your German. The recruiters will appreciate your effort if you are sincere and can prove it with examples.

Besides, you need to be confident and state clearly why the company should hire you instead of other candidates.  Show confidence by writing “I am sure I will…” instead of “I think I would…”. Mention the interview like it is going to happen. For example, you can write, “I am looking forward to discussing more with you in a personal interview.”

5. Keep it short and relevant

You should keep your cover letter on one page. Use a simple layout so that your letter is easily readable. Only write relevant information on why the company should hire you. Avoid flowery language and long wordy sentences.

Your cover letter shows your ability to sell yourself without much fluff. It should be concise and full of sound arguments why the company should hire you specifically.  

6. Make sure your social media is clean

Nobody wants to see drunk pictures of you at a party. Before applying for jobs, search the internet with your name and see what comes up. You should remove any unprofessional content on your social media, such as Facebook or Instagram.

Besides, create a professional LinkedIn page. Nowadays, many recruiters rely on LinkedIn when searching for talents. Make sure your LinkedIn page looks professional and up to date.

7. Avoid passive voice

Your cover letter should sound positive. You should use only active verbs because they make your writing more exciting and dynamic. You can show the “who” and “how” in a sentence.

On the other hand, passive voice is generally weak. It describes simply a state of existence without action. In your cover letter, you should sound active and be responsible for your achievements.

8. Think from the perspective of the recruiters

My friend once asked me to proofread her cover letter. I was shocked to see that everything was written from her perspective and why she wanted to work for the company in her cover letter.

When writing your cover letter in Germany, make sure it is not all about you. It is about what value you can bring to the company. Think from the perspective of the recruiters. What are they looking for? What do they want to see from a candidate? Rephrase your skills and experiences and make them relevant to the requirements stated in the job advertisement.

It is not just about what you can get from the company but also what the company receives from you.

9. Use examples

Do not just mention you have good communication skills or leadership skills. Instead, you should prove your skills by giving examples. Use numbers and data whenever possible. For example, leading a team of 10 people or leading a project that resulted in a 10% increase in revenue. Focus on the result and not simply your participation in the project.

10. Formatting and style are important

Your cover letter should be formal. Use complete sentences instead of bullet points. You should also use the same formatting and style in your CV so that your application d ocuments look consistent. Avoid unusual font and size. The best is to follow  the German format  de scribed in this article.

The cover letter is an essential part of your job application in Germany. Its goal is to get an invitation to the job interview. Your cover letter allows you to show your personality based on your tone and how you write.

Take it seriously. Be concise, professional, and also friendly. Remember to adapt your cover letter to the style of different companies. Good luck and happy job hunting in Germany!

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How is your job hunting progress in Germany? Did the recruiters in Germany ask you questions based on your cover letter? Leave a comment below and share your experience!

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Cover letter template (German freelance visa)

This is the cover letter I submitted when I applied for a German freelance visa in 2018. It’s based on this cover letter .

How to apply for a freelance visa

Download the template

In this article

Germany Working (Employment) Visa

Germany is a country of possibilities not only for Germans but also for third-world country nationals as well. The land of invention and innovation is the fourth-largest economy in the world and home to world-known corporates and companies. As such, it offers the chance to many non-Germans to find a job and settle in the country.

The Germany Employment Visa is an opportunity for qualified foreigners to settle in Germany and work in their fields. It gives its holder the chance to enter and work in Germany for up to two years, with the possibility of extending the visa and later applying for an EU Blue Card , or other types of residence permits.

Long-Stay Visa Types for Working in Germany

You may apply for a Germany Long-Stay Visa under the purpose of working in Germany for the following:

• Employment – if you already have a job offer in Germany.
• Self-Employment – if you wish to establish a business in Germany or to work as a freelancer.
• Working as a Freelancer
• Jobseeker – if you wish to look for a job while in Germany.
• Working as an Au Pair – for young adults wishing to learn more about German culture and language.
• Working Holiday Visa – for the youngsters of several countries that have signed a Working Holiday Visa agreement with Germany.

Who Needs a Germany Employment Visa?

Citizens of the following countries can apply for their residence permit for work purposes after entering Germany without a visa.

• EEA/EU member states the United States of America
• New Zealand
• Switzerland
• the Republic of Korea

However, if you want to start working  immediately  after you enter Germany, then you need to apply for a work permit beforehand at an embassy. Remember that you cannot start working until your application for a residence permit has been approved, even if you are in Germany already.

Additionally, certain German Aliens’ Authorities ( Ausländerbehörde  offices) may ask for a visa even if you are from one of these countries, due to the large number of residence permit applications they have. You should confirm whether you will be required to apply for a visa with the closest German embassy or consulate in your country.

Citizens of the rest of third-world countries are required to obtain a visa for work purposes before travelling to Germany.

Following this article, find the procedures you need to follow, including the documents you need to obtain in order to get a Germany Employment Visa.

Categories Eligible to Apply for a Germany Employment Visa

All foreign nationals can apply for a German Employment Visa if they fulfil the conditions to work in Germany.

According to the “Act on the Residence” that regulates the residence issue for foreigners in Germany, the categories eligible to apply for a German Employment Visa are as follows:

• researchers with special technical knowledge
• teaching personnel in prominent positions or scientific personnel in prominent positions
• specialists

In addition, eligible and encouraged to apply for a German work visa are third-world country nationals with a university degree or a non-academic vocational qualification that fulfil the conditions listed below:

• There is a shortage of skilled workers in the profession you want to practice in Germany.
• You have a concrete job offer.
• Your education must be recognized as equivalent to a German degree.

How to Apply for a German Work Visa?

The step-by-step application process for a Germany Work visa goes as follows:

• Get a job offer in Germany.
• Check if you need a visa to Germany for long stays.
• Find out where you need to submit your visa application.
• Collect all of the required documents according to the instructions.
• Make an appointment for a visa interview.
• Pay the German Employment Work visa fee .
• Attend the interview.
• Wait for a response on your visa application.

Required Documents for a Germany Employment Visa

In order to prove to the German embassy/consulate in your country of residence that you fulfil the conditions for an employment visa, you will need to submit several documents. These documents are the crucial part of your application for a German employment visa, alongside the visa interview.

Make sure you collect all of these documents according to their given instructions.

• Two fully completed application forms . Printed and signed at the end.
• Two passport photographs (see our page on photo requirements for more info as there are strict requirements).
• Valid national passport (more information on passport requirements ).
• Proof of residence . Your driver’s license and/or utility bill in your name as proof of residence in the territory of the consulate where you plan to apply.
• Health insurance . Compulsory certificate from German employer, valid from date of employment. If not already included in the compulsory health insurance, separate travel insurance has to be presented for the time frame from arrival in Germany until the beginning of employment. If you are looking for great coverage for a good price, then your working health insurance awaits here !
• An employment contract / binding job offer with details of gross annual salary and a detailed description of the employment in Germany.
• Approval by the Federal Employment Agency (If applicable).
• Curriculum Vitae . Your updated CV, which indicates your academic qualifications and your job experience.
• Proof of Qualification . Diplomas, Certificates, Mark-sheets etc., or anything similar that proves your qualifications.
• Personal cover letter explaining the exact purpose and duration of stay.
• Proof of a clean criminal record.
• Proof of paid visa fee . The visa fee for a German long-stay visa is €75.
• Declaration of Accuracy of Information .

Where to Apply for a German Work Visa?

You should apply for a German Employment visa at the representative body of Germany in your country of residence responsible for visa admission. This could be one of the following

• The German embassy
• A German consulate
• A Visa Application Center
• The German embassy/consulate is located in a neighbouring country, in absence of German representative bodies in your country of residence
• The embassy/consulate of another country located in your country of residence to which Germany has outsourced visa admission

Processing Time for Germany Work Visa

It takes 1-3 months to process a German work visa application. The processing time also depends on the number of applications the embassy is receiving at the time, as well as your situation.

Arriving in Germany on a Work Visa

After you get your German Work Visa, you can freely travel to Germany. However, there are still some procedures that you should complete upon arrival in Germany in order to obtain a German residence permit.

You should go to the Foreigner’s Office in Germany, located nearest to your place of residence. Some of the offices require you to make an appointment prior to your interview, while others accept walk-in applications.

You will need to attend an interview, during which you will also submit the required documents for a residence permit. These documents are:

• Your national valid passport .
• Application form for a Residence Permit .
• Two photos .
• Report of a clean criminal record .
• Proof of German Language .
• Health Insurance Confirmation .
• Proof of Job Offer .

The period of time you are allowed to hold your permit is determined by your employment contract. If your contract is for 2 years, your permit will also be valid for 2 years. However, you can extend it as many times as you need as long as you maintain your employment status.

You can check here How to get a German Residence Permit , in order to learn more in this regard.

Tips on How to Find a Job in Germany

If you want to work in Germany but you still do not have a job, we can give you some tips in this regard. There are many vacant jobs in Germany for foreigners . You will not have it hard to find a suitable job for you, especially if you have professional qualifications.

The process of getting a job in Germany for foreigners goes as follows:

• Look for a job online

Public German job sites . The International Placement Service (ZAV) of the German Employment Agency has information on world opportunities all across Germany. You can check for a job in their portals, email them or call them for advice. Check their page for more .

Check German recruitment websites . There are many online sites offering jobs for both Germans and foreigners. You can check the job offers there, and see if any of them suits you. A very good one is Workwise.io.

Sign on a recruitment agency in Germany . You can find a list of these agencies in the German Yellow pages. Note that they will charge you a fee for signing up with them.

Contact companies in Germany . It is totally okay to write to a German company and ask them if they are planning to take in any new employees, even if they do not have any vacancy announcement.

• Apply for the job you have found

After you find the job that fits you, send a job application. Usually, most of companies will ask you for the following documents:

• copies of your educational certificates
• employer testimonials
• samples of your work
• Attend the job interview

Many of the companies will give you the chance to attend the interview online, i.e. through Skype. However, some others have strict policies that job applicants must show in person for the interview. If that is the case, you should apply for a Jobseeker visa , and attend the interview. If you get the job, you should return to your country of residence and apply for an employment visa, as explained in this article.

Of course, this is only a way to get a job in Germany. There are other ways as well, such as getting a jobseeker visa and going to Germany to find a job in person, etc.

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• Cover Letter for Schengen Visa (2024): Formats & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Sep 03, 2024

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Table of Contents

Cover letter for schengen visa application, details to be included in cover letter schengen visa, cover letter format for schengen visa, sample cover letter for schengen visas, country wise cover letter for schengen visa requirements, support documents required for cover letter for schengen visa, where to submit cover letter for schengen visa application, common mistakes to avoid in cover letters for schengen visa, explore european beauty and opportunities: cover letter for a schengen visa.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

A Cover Letter for Schengen Visa is also known as the introduction letter for your Schengen Visa and is a crucial component of your visa application that serves as a medium of communication or introduction with the visa officers.

This Schengen cover letter needs to be addressed to the Embassy or consulate of your chosen country of visit in the Schengen area and outlines your purpose and suitability for the applied Schengen visa.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Mention the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the Schengen region countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. The Schengen visa cover letter template or format overview for your guidance is as follows:

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Before we dive into different cover letter samples for Schengen visas, let us first examine a generic Schengen visa cover letter sample to acquaint ourselves with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. This sample Schengen visa cover letter for tourism applicants is as follows

Also Read: Complete Guide to Schengen Tourist Visa from India

Sample Cover Letter for Schengen Medical Treatment Visa

The Schengen visa application letter sample to apply for a Schengen Medical Treatment Visa it is important that your doctor must be the one to prepare the Cover letter for a Schengen Visa and must include the following details:

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states like Cover letters for visa applications for France, Germany, Austria, etc:

• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, and meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter for Schengen visa application:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your cover letter Schengen Visa, you can follow the process mentioned below and the suitable options based on your flexibility:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like GetGIS

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a cover letter for Schengen Visa, it is crucial to be mindful and avoid mistakes, miscommunication, or errors like:

• Avoid Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Avoid Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Avoid Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Avoid Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Avoid Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Also Read: How Can I Avoid Schengen Visa Rejection? (Expert Tips)

We hope the blog on the cover letter for Schengen visa has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

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Quick Reads:

• A Comprehensive Guide to Germany Visa Requirements
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Which is the easiest Schengen visa for Indians?

What is the success rate for Schengen Visas for Indians?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Employment guides & Tools

Cover letter in germany (anschreiben).

Together with your CV ( Lebenslauf ) , the cover letter is a key component of any job application in Germany. Far more than a mere formality, a cover letter is an important means of presenting yourself to a prospective employer. It would be difficult to land a job in Germany without one. This page walks you through the process of crafting a job-winning cover letter, with a few hints and tips about what is expected in the federal republic. 

Cover letter in German ( Anschreiben )

First things first: what is a cover letter? Although it may be tempting to send in your job application without one, a cover letter is an important part of job applications in Germany, and most hiring managers will expect to receive one, even if the vacancy listing does not explicitly specify this. 

A cover letter is a short (usually no more than one page) document that you submit together with your resume as part of your job application. Rather than simply repeating the information contained in your CV, its purpose is to expand upon it, summarising your skills and experience, explaining what makes you a good fit for the role, and (hopefully!) piquing the hiring manager’s interest. While a CV lays out the facts, your cover letter conveys more personality. You can expect to be asked about both if you make it to a job interview .

In Germany, a cover letter ( Anschreiben ) generally follows a prescribed format, which makes it easier to structure your own. 

Cover letter templates

Using a template can be a good way to get started, and will also ensure your cover letter is well-formatted. If you used a template for your CV, it’s a good idea to use the same design for your cover letter, to make your application look professional and consistent. 

The following websites offer cover letter templates: 

• Novorésumé

How to write a cover letter in Germany

German cover letters are not fundamentally different to those in other countries, with the only possible difference being they are rather formal and matter-of-fact, with no credit given to pomp, exaggerations or overly flowery language. 

As with elsewhere in the world, your cover letter in Germany should be succinct - no more than one side of A4 in size 12 font. You also do not want to present the hiring manager with a dense wall of text, so make sure to break it up into sizeable paragraphs. 

It may be time-consuming, but you should also write a unique(ish) cover letter for each job you apply for. Recruiters don’t like to receive form letters - and sending off a generic letter is a sure-fire way to ensure your application ends up in the bin. You need to explain why you want this specific position , and what makes you particularly suited for it - so tailor your cover letter based on the responsibilities and requirements outlined in the job description, and what you know about the company. 

Cover letter format

If you’re not sure where to start, it can help to break the letter down into a few sections. Almost all cover letters are structured around the same tried-and-tested format: 

• A header with your contact information
• A greeting to the hiring manager
• An opening paragraph that will grab the reader’s attention
• A second paragraph that explains why you’re the perfect fit for the job
• A third paragraph that outlines why you’re a good match for the company
• A formal closing

How to start a cover letter: With a header

Writing your contact header is a good way to ease yourself in, and ensure you’re not staring at a blank page. As with a CV, it’s important to include some basic contact information on your cover letter. You should include: 

• Phone number
• Email address
• Name of the hiring manager
• Name of the company you’re applying to

You might also consider adding your social media profiles or the address of your personal website, if these are relevant in your field and to the job you’re applying for. 

Address the hiring manager

This is where you can score some easy marks. You’d be surprised how many people open their cover letters with, “Dear Sir or Madam.” That’s one way to turn off a hiring manager. It’s much better to address your letter to them personally. That means you need to do some research. 

If you’re lucky, this information is included in the job description. You should also check the “Team” or “About us” page on the company’s website. Alternatively, you could turn to LinkedIn to find out who’s head of the relevant department. If in doubt, call up the company and ask who you should address your application to. It might make your name stick out when it comes to sifting through CVs. 

As a last resort, if you really can’t get hold of a name, address your cover letter using one of these greetings:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department or Company Name] Team

Write your introduction

This is worth taking your time over. Companies typically receive hundreds of applications for single positions, and so they’re not going to be reading every cover letter from top to bottom. You need to grab their attention from the first paragraph. 

The key here is to not be too generic - most applicants will probably have similar work experience and interests. Instead, you need to explain what makes you unique. What is your bottom-line USP? That’s what the recruiter wants to know. 

Explain why you’re a good fit for the job

Next, it’s time to get into the meat of your letter, by outlining your professional skills, and explaining why this experience makes you better-qualified than the other applicants. It’s a good idea to have the job description to hand when you write this section. Match the requirements listed by the company to elements from your own skill set and work history, and elaborate on them. 

But there’s no way you’ll have space to cover every single detail. Instead, pick two or three of the most important requirements and use them to spin a couple of compelling stories from your own experience. 

Explain why you want to work for the company

The final section of your cover letter is just as important: explaining why you want to work for this specific company. Hiring managers want to know that you’d be a good fit for the company culture - that you want this job, not just any job - otherwise you’d be a risky hire. 

This might require you to do some extra research - what do you know about the company and its products or services? What’s the work culture like? What about that enthuses you? It pays to be super specific. 

Wrap things up

That’s it - you’re almost there! Now you need to finish with a conclusion that wraps up your letter. If you have anything else you want to say, now’s your chance. Finally, thank the hiring manager for their time (it’s only polite). 

Then, it’s time to sign off with a formal closing. You could use: 

• Best regards
• Kind regards
• Yours sincerely

Once your cover letter is finished and proofread, you’re ready to send off your application. Put your feet up and wait for a response. 

Should I write my cover letter in German?

Whether or not you should write your cover letter in German depends on a few factors, namely: 

• The language requirements of the job
• What is specified on the job description
• Your own language ability

If a job description specifies that applications should be made in German, it’s best to follow this advice. If your language ability isn’t up to the task of writing a CV and cover letter in German, it may be that the job itself is also beyond your language capabilities. 

However, an increasing number of companies in Germany, specifically international companies , are now offering English-speaking roles, although some still require you to apply in German. In this instance, it’s worth submitting your documents in German (you can ask a German-speaking friend to help, at least by checking your finished CV and cover letter over). To really show off your language skills, you could submit both English and German versions of your application. 

Cover letter examples

Not sure where to start? It can be a good idea to read some example cover letters to give you an idea of what is expected. But don’t be tempted to copy them word for word - you want to convey your own, unique personality, not someone else’s.

English cover letter sample

The internet is full of examples of cover letters written in English. Check out popular websites like Novorésumé, Monster.com, Reed, Indeed, and LiveCareer. 

German cover letter example

Checking out a German cover letter example can also be a good way of getting started, especially if German is not your native language. Look at websites like Karrierebibel, Bewerbung.net and Staufenbiel, or simply search “ Anschreiben Beispiel ”, to get a good idea of how German cover letters are structured. 

Cover letter tips

• Make sure your cover letter is correctly formatted and free of spelling and grammatical errors - ideally, have a friend check it over for you before sending it. 
• Include your personal details at the top of your letter.
• Do your research to address the hiring manager by name.
• Always tailor your cover letter to match the job description.
• Use specific, concrete examples from your work history to back up your points.
• End with a formal signing-off.
• Make sure your letter is no longer than one side of A4. 

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Build Cover Letter For Germany Schengen Visa [With AI]

by Lohith Kumar | Feb 5, 2024 | cover letter | 0 comments

Are you hoping to travel to Germany for your vacation? You’ll probably need to apply for a Schengen visa for Germany . For your visa application, you must also provide a cover letter, often known as a personal cover letter or a visa letter.

Most likely, you’ve come to this site in search of a cover letter for a Schengen visa to Germany.

How to get a cover letter?

If you want to get a cover letter for Schengen visa which is properly structured and used by over 50,000 customers, then you can make one using FlightGen App. All you need to do is answer questions related to your Schengen visa & your cover letter will be created for you in perfect format.

IMPORTANT: You can get any single document at very affordable price, which starts from $3 and another offer is, get all types of visa documents unlimited for unlimited users from 1 account, for which price or subscription starts from $10/month.  FlightGen  offers multiple visa documents, including cover letters, travel itineraries, flight itineraries, invitation letters, leave letters, and hotel bookings. Avail this offer as soon as possible!

FlightGen creates a hybrid cover letter which includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this the exact format that we use for all our visa customers.

What Is the Purpose of a Covering Letter When Applying for a German Schengen Visa?

A cover letter, also known as a visa letter, is a letter sent to the German consulate that explains why you are visiting Germany. It should include information such as your intended stay time, financial documentation, and any other documents required. The cover letter should make it apparent to the Visa Officer why they should grant your Germany visa.

Because you are applying for a Germany Schengen Visa , your cover letter must include information about all of the Schengen countries you will be visiting on your trip, as well as a day-by-day itinerary for your whole stay in the Schengen region.

Because the content of a cover letter differs based on the visa application, it must be personalised. It is not feasible to use someone else’s cover letter for your visa application without making significant changes to fit your needs.

So we advise that you review all of the samples (which we have included in subsequent parts) and write your cover letter on a blank page (or use the FlightGen App to build one for you!!).

If you have an Indian passport, please see our Cover letter for Indian passport holders.

Your covering letter for a Schengen visa is your first point of contact with the Embassy.

Your cover letter will be placed on top of all your visa documents. This is due to the fact that it is the initial document the visa consulate examines in order to fully understand your application and choose whether or not they must approve your visa. This is also where you may speak with the visa officer personally.

You may take advantage of this by being precise and clear about your visa application without being too personal. A professional visa consulate will be able to quickly determine whether to reject or grant your visa based on the information in your cover letter.

For instance, even if your cover letter (travel itinerary part) indicates that you would be spending more time in France, you have filed for your visa at the German embassy. Your application for a visa will then be refused, and you will be given the option of modifying it by staying longer in Germany or applying for a visa through the French consulate.

What Should Be Included In A Cover Letter When Applying For A Schengen Visa?

For a Schengen visa cover letter to be effective, the following details should be included in the below order:

1.The address of Your local German Schengen consulate, which is simple to find online 2.Clearly state the type of visa requested in the subject line 3.The trip start/end dates showing more days in Germany 4.Your trip’s objective, which aids the visa officer in comprehending the applicant’s intentions 5.Information about the trip’s financial supporter. This might apply to the candidate, their spouse, a guest, or a business. 6.The letter may also provide documentation of the accommodations. 7.Germany daily travel itinerary ,  Schengen business or tourist visa . Not required for sports, medical, or visiting visas. 8.To assess the applicant’s financial soundness, the visa officer will need to know facts about their job and company history. 9.A list of the supporting documents submitted along with the application for a German visa, which enables the visa officer to evaluate all the necessary information. 10.The applicant’s contact details in case more clarification is needed. Overall, providing these crucial pieces of information in your cover letter can assist enhance the applicant’s visa application and boost their chances of being given a visa.

The Synonyms Of Cover Letter

Cover letter has many names and it is important not to be confused between them. Often used synonyms for cover letter is:

• Personal cover letter
• Covering letter
• Letter of introduction
• visa letter to the embassy
• visa Letter
• Schengen visa covering letter
• Letter to the immigration for visa approval.
• Letter of visa approval.
• introductory letter for visa application
• Purpose of travel letter
• letter to the embassy for visa request
• cover letter for visa application

All these words mean the same and should not be confused with one another.

How Should I Write My Cover Letter For A Schengen Visa To Germany?

Use FlightGen to quickly and simply generate a polished cover letter for your visa application by following these easy steps:

1. View the FlightGen tutorial, which is quite useful. 2. Download the smart app from the Google Play Store (for Android) or the App Store for iOS. 3. Respond to the Letter Wizard’s simple questions. 4.After reviewing your letter, for just $4.99, you may obtain the PDF.

Is a cover letter necessary when applying for Germany Schengen visa? 

Yes. Even though the German visa regulations do not specify that a cover letter is necessary, you will be obliged to bring one with you to the visa facilitation office.

Sample Cover Letters For Germany Schengen Visa (Based On Purpose Of Travel)

Your cover letter’s format for Germany The type of Schengen visa you require depends on the reason for your trip; we assume you are aware of your visa status.

Sample Cover Letter For The Application Of A Tourist Visa To Germany

If the purpose of your trip to Germany is tourism, you can use the sample cover letter for a tourist visa provided below. You must have at least a tentative travel schedule backed up with proof of accommodations, such as hotel or hostel reservations.

You can download the pdf format of the above sample below,  this was generated using our FlightGen App.

Sample Cover Letter For Germany Business Visa Application

If you are submitting an application for a business Germany Schengen visa , your documents and travel purpose will be different. Use the following cover letter style and customise it to match your qualifications.

Cover Letter Sample For A Visitor Visa Application

If you are applying for a German tourist visa , you do not need to provide your trip itinerary in the cover letter. To write your own visa letter for a visiting visa application, see the example provided below.

Sample Cover Letter For A Medical Visa Application

If you have a medical issue and wish to receive treatment in Germany, you can use the sample cover letter for Germany Medical visa application provided below.

Cover Letter Sample For A German Spouse Visa Application

Does your partner reside in Germany? If you wish to join them, you must obtain a Germany Schengen Spouse visa, also known as a Spousal visa. The cover letter for this visa is rather straightforward, as you do not need to provide a day-by-day travel itinerary. Additionally, your spouse must hold either a German passport or a residence permit for Germany.

You can change the sample cover letter provided below to suit your needs, or you can produce a cover letter for Spouse visa with the FlightGen App.

Sample For A German Work Visa

Before working in Germany, you must get a German work visa, which allows you to work across the Schengen area, in addition to in Germany. Following is a sample cover letter for a Schengen work visa for Germany.

Sample For A German student Visa

Germany is one of the greatest places to study, especially engineering, for which it is recognised. In addition, Europe is much less expensive than the United States and Australia for comparable-quality higher education. To go to Germany as a student, you must get a German student visa.

The following is the format for the cover letter for the Germany Student Schengen visa.

Sample For A German Transit Visa

Transiting through one of Germany’s busiest airports, such as Frankfurt, requires a particular sort of short-stay visa known as a Schengen Transit visa. The example provided below demonstrates how to write a visa letter for a German Schengen Transit visa.

What Additional Documents Must Be Provided To Apply For A German Schengen Visa?

• Original passport with at least two blank pages and a minimum validity of six months
• The application for a Schengen visa must be properly completed and signed.
• Two current, colour, passport-size photos that adhere to Schengen requirements
• Personal statement and detailed vacation itinerary (Can be created using FlightGen App)
• Original, updated, and bank-attested bank statements for the most recent three months (Online not accepted without bank seal on it.)
• Income Tax Returns for the previous three years (Form 16)
• A flight itinerary (for use in applying for visas, use the FlightGen app. For smartphones running Android and iOS)
• Reservations at hotels
• Travel Protection (minimum coverage of EUR 30000) Travel insurance through HDFC Ergo starting at 300 INR. Use VisitorsCoverage for other nations.

Frequently Asked Questions?

Where should i send my cover letter to request a schengen visa for germany.

You must bring your application materials, including your cover letter, to the visa appointment. Typically, this is done at the German consulate or a centre that streamlines the issuing of visas, such VFS or BLSS.

How significant is a cover letter when applying for a German visa?

A cover letter is necessary for all visa applications, but is especially important for Schengen visas.

It accomplishes two things. It makes it easier for the visa officer to accept or (deny!) your visa application since it gives the official more information about your trip intentions.

The information in your documents will first be compared to what is stated in your cover letter. If so, getting your visa approved will be simple.

As a visa applicant, you can only contact with the visa officer here. So here is your time to argue for the approval of your visa.

A well-written cover letter may make or break your application for a Germany visa .

What does a cover letter for a visa application contain?

Introduction letters are also known as personal cover letters at times (also known as visa letters).

Its purpose is to provide information about your journey to visa authorities. They will next compare it to your supporting papers in cross-referencing.

Your application for a visa approval will be completed shortly if all information is verified.

How should I begin my letter while applying for a German visa?

Get your introduction letter as soon as possible by installing the FlightGen App and letting the AI do the job for you. However, if you wish to write one on your own, you may do so by drawing inspiration from the sample below.

The FlightGen App will automatically write your cover letter for you .

What should the main parts of my cover letter for a German visa application be?

Your trip itinerary, dates, and day-by-day itinerary should all be mentioned in your cover letter, along with any paperwork you’ve filed to have your German Schengen visa approved.

Which document must I attach to my cover letter when applying for a visa?

You must include every document you plan to submit to have your visa approved. Please describe any further papers you may have.

I’m preparing a cover letter for a visa application; is it crucial that I stick to the same font size and style? No. But it’s better to choose a simple, straightforward typeface than one that looks fancy. Use just up to two lines, properly formatted with the appropriate line height. This ought to make it simple for the visa officer to read your letter of invitation.

Which cover letter works best for a visa application?

The greatest cover letter gives the German officer all the information they need to know about your trip in an easy-to-understand style. In this aspect, FlightGen App generates the best cover letters.

What components should a cover letter for a visa application contain?

The following information should be included in your cover letter: the itinerary, dates, and times of travel. Please also add any supporting documentation for German Schengen visa clearance.

Include your contact information in case the consulate needs to get in touch with you.

What typical blunders should I steer clear of while composing a cover letter for a German visa application?

The most crucial thing to keep in mind while composing a cover letter is to avoid giving partial truths or publishing made-up or incorrect information.

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Motivation/cover letter for Germany Job Seeker Visa (JSV)

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HI Team, I have been seeing many people asking for a sample motivational/cover letter for Germany Job Seeker Visa (JSV) which, unfortunately, never got answered. If it got answered, still it lost deep in some thread. What I want to initiate with this thread is to encourage people to share motivational/cover letters to new JSV applicant. Here is what Germany JSV Checklist in says - "Cover letter from applicant explaining the exact purpose, course of action to find employment and duration of your stay in Germany as well as further career plans should stay in Germany by unsuccessful "  

Please seniors help me.  

Copying other's motivation letter is a sure way to get rejected, as the immigration officers are very good at spotting it (and probably have a database of prior letters to check yours against). If you have your own motivation and plan to move to Germany, write that down. If you don't, you'll fail. It's as simple as that!  

I actually agree with you beppi, but a sample motivation letter would help me in creating outline for the motivational letter. like - 1. How the course of action to find a job should be ? 2. What to do if I cannot find a job in Germany in 6 months -- Should I mention that I would come back to my home country or apply for extension or reapply for a new JSV ?  

I think you can write yourself. The important part of motivation letter is the plan you will do to secure the job. Just write detail about the step you will do to find the job as: learning German, how to have interview invitation with company, where will u stay,... if can't find job within 6 months, what will you do ?  

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Cover Letter for Schengen Visa Application

Maximized Schengen visa success with effective cover letter, free sample and expert tips.

If you are in the process of applying for a Schengen Visa , you may have noticed that are asked to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.

Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global.

In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country .
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa ,  as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlands’ most popular flower – the tulip.

During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.

I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities :

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

New Delhi, India

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)

[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents , such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

Read more: How to write a cover letter for Germany Student Visa Application?

The German Bro.

How to write Cover Letter for your visa application?

If you have an appointment for a German student visa, you will be required to submit a cover letter at the time of the appointment. This is something that is not mentioned in the checklist provided by the German Embassy. I almost forgot about it and had to write it on the last day after a friend informed me about the requirement. I don’t want you to make the same mistake, so I will guide you on how to write it. Below, I have explained each step in detail with examples to help you write your cover letter on your own.

Let’s refer to the top section of the cover letter as the “Header.” This section typically includes your details, the recipient’s information, and a subject line explaining the purpose of the cover letter.

Personal Details : To begin, include your full name at the very top of the cover letter. On the following line, provide your address, and on the subsequent line, include your mobile number and email address. Double-check the accuracy of your personal details before submitting the cover letter.

Recipient Information : Next, clearly state the name of the organization or individual you are addressing your cover letter to. In this case, it would be the Embassy of the Federal Republic of Germany in New Delhi.

Subject : Write a concise and informative subject line that clearly states the purpose of your cover letter. Tailor the subject line to reflect the specific course you wish to participate in, thereby indicating your interest and intention.

When writing your cover letter, it is important to be concise and to the point. Avoid beating around the bush and address the main purpose directly. Visa officers are often busy, so it’s crucial to respect their time. In the example below, the cover letter starts by stating the name and passport number.

In the following paragraph, provide information about the university you are enrolled in or if you have received an invitation to take an exam from the university. Discuss the specific course you intend to pursue at the selected university and explain how you meet the qualifications for it. If there is a language requirement, mention your language proficiency.

The next section should provide more details about your chosen course. This will demonstrate to the visa officer that you have conducted thorough research and are genuinely interested in the program, rather than being just another applicant. Include information about the duration of the course, and if you are planning to attend Studienkolleg, indicate how long it will take and outline your plans for after completing it. The following is an example of the VSI Mint program at Saarland University.

Although not required, it is beneficial to present your past academic qualifications in a table format. This will allow the visa officer to easily see all your qualifications in one place.

The above-mentioned details are true and can be verified with the mark sheets attached.

Once you have discussed your courses and academic background, it’s time to outline your plan, including the intended date of your arrival in Germany and when your semester begins. You also need to address how you will finance your studies and living expenses in Germany. If you have a blocked account, you can mention it in your cover letter along with the total amount in the account.

Finally, list all the documents that you will be attaching to your visa application.

Finally, express gratitude to the visa officer and conclude your cover letter with your name and visa reference number, which you will receive upon booking an appointment with VFS.

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