how to duplicate entire powerpoint presentation

How to Make a Copy of a Microsoft PowerPoint? (The Easy Way)

Microsoft PowerPoint is a popular presentation software used by millions of people around the world.

In this article, we’ll cover the benefits of making a copy of a PowerPoint presentation, a step-by-step guide to making a copy, tips for doing it successfully, how to access the copy, and different ways to store and access multiple versions.

We’ll also discuss some common mistakes to avoid when making a copy of a PowerPoint presentation.

So if you want to learn how to make a copy of a Microsoft PowerPoint presentation the easy way, read on!

Short Answer

To make a copy of a Microsoft PowerPoint presentation, open the file in PowerPoint and select “File” from the top menu.

Then choose “Save As” and enter a new filename for the copy.

What is a PowerPoint Presentation?

A PowerPoint presentation is a digital presentation created in Microsoft office using the PowerPoint program.

PowerPoint presentations are often used for educational purposes, business meetings, and other professional purposes, such as sales pitches and product launches.

PowerPoint is an effective way to communicate a message or idea in an engaging and visual way, and can be a great tool for delivering presentations in a variety of settings.

Benefits of Making a Copy of a PowerPoint Presentation

This can be especially useful when making changes to your presentation or when you need to keep track of different versions of the same presentation.

When making changes to a presentation, it can be easy to accidentally delete slides or make unwanted modifications.

By creating a copy of your presentation, you can easily revert back to the original version if needed.

This will help you keep track of the changes you make and easily access the version you need.

By making a copy of your presentation, you can easily share it with colleagues, friends, and family.

This can be especially useful if you need to collaborate on a presentation or send it to someone for review.

Step-by-Step Guide to Making a Copy of a PowerPoint Presentation

When you select the File tab, a menu will appear with a variety of options.

Once youve clicked Save As, youll be prompted to select a location to save the copy.

This file can be edited and used to create a new presentation.

This way, youll have a backup of the presentation in case something happens to the original.

Tips for Making a Copy of a PowerPoint Presentation

Creating a copy of a Microsoft PowerPoint presentation is an easy and efficient way to store and organize slides. It can be helpful to have multiple versions of a presentation on hand, and making a copy is an easy way to do that. Here are some tips to make the process even simpler:

3. Select Save As. Once youve opened the File tab, select the Save As option. This will open a window where you can choose a location to save the copy.

By following these simple steps, you can quickly and easily make a copy of your PowerPoint presentation.

How to Access the Copy of the PowerPoint Presentation

Creating a copy of a Microsoft PowerPoint presentation is a quick and easy process, and it can be a great way to store and organize your slides.

This will open a window where you can choose a location to save the copy.

With this method, you can easily store and access multiple versions of the same presentation.

This tab will show the most recent presentations you have opened, including the copy of the presentation.

By creating a copy of your PowerPoint presentation, you can easily store and access multiple versions of the same presentation.

Different Ways to Store and Access Multiple Versions of the PowerPoint Presentation

Creating a copy of a Microsoft PowerPoint presentation is an effective way to store and access multiple versions of the same presentation.

There are a few different ways to make a copy of a PowerPoint presentation.

This is the easiest and most straightforward method, but it does require that you have the original presentation open in order to make a copy of it.

This can be useful if you want to share the presentation with someone who does not have PowerPoint installed.

Once you have downloaded the file, you can then open it in PowerPoint and make a copy of it.

Common Mistakes to Avoid When Making a Copy of a PowerPoint Presentation

Making a copy of a Microsoft PowerPoint presentation is a simple task, but there are some potential pitfalls to avoid. To ensure you make a successful copy, here are some common mistakes to avoid:

3. Not Editing the Copy: When making a copy of a PowerPoint presentation, make sure you edit the copy to make sure its different from the original. If you simply make a copy and dont make any changes, then the original and the copy will be identical, and you wont be able to tell the difference.

Final Thoughts

With this guide, you now have the step-by-step instructions to make a copy, access the copy, and store multiple versions of the presentation.

How to Copy a PowerPoint to a New PowerPoint: A Step-by-Step Guide

Copying a PowerPoint to a new PowerPoint is a straightforward task. You simply need to open the original presentation, save it with a new name, and then make the desired changes to the new copy. By doing this, you’ll have two separate PowerPoint files: the original and the copy.

After completing this action, you will have two PowerPoint presentations. The original will remain unchanged, while the copied version can be edited and customized without affecting the original file.

Introduction

Have you ever found yourself needing to duplicate a PowerPoint presentation, perhaps to create a similar one for a different audience or to make significant changes without losing the original? Whatever the reason, it’s a common need in the world of presentations. Copying a PowerPoint to a new PowerPoint can save you time and effort, especially if the new presentation will have similar content or structure. It’s also a valuable skill for anyone who often uses PowerPoint for work, school, or personal projects.

By understanding how to copy a PowerPoint presentation, you can more efficiently create multiple versions of a presentation, experiment with design changes, or prepare multiple presentations for different purposes. This guide will walk you through the simple steps to duplicate your PowerPoint presentation, as well as highlight the advantages and considerations of doing so.

Step by Step Tutorial on How to Copy a PowerPoint to a New PowerPoint

This section will guide you through the process of copying an existing PowerPoint presentation to create a new one.

Step 1: Open the Original PowerPoint Presentation

Open the PowerPoint application and the presentation you want to copy.

By opening the original presentation, you can ensure that all the content you want to duplicate is readily accessible before creating a copy.

Step 2: Save the Presentation with a New Name

Go to ‘File’ > ‘Save As’ and choose a new name and location for your copied presentation.

Saving the original presentation with a new name creates a separate file, allowing you to maintain the original while working on the new copy.

Step 3: Make the Desired Changes to the New Copy

Edit the newly copied presentation to suit your needs, whether it’s changing the content, design, or layout.

Once you’ve created the copy, you can freely make changes without worrying about altering the original presentation. This is the step where you can personalize the new PowerPoint for its intended purpose.

Benefit	Explanation
Time-saving	Copying a PowerPoint saves you from having to recreate a presentation from scratch, allowing you to reuse content and design elements efficiently.
Consistency	It ensures that the formatting and design remain consistent across different versions of a presentation, which is particularly useful for branding purposes.
Flexibility	Having a copy allows you to make risk-free changes, experiment with different layouts, or tailor the content to different audiences without losing the original work.

Drawback	Explanation
File Management	Multiple versions of a presentation can lead to confusion and disorganization if not properly managed.
Potential for Errors	If changes are made to the wrong version of the presentation, it can cause issues and extra work.
Increased Storage	Each copy takes up additional storage space, which can be a concern if you’re working with limited resources.

Additional Information

When you’re working on copying a PowerPoint to a new PowerPoint, there are some additional tips and tricks that can further streamline the process. For instance, if you’re looking to copy only specific slides rather than the entire presentation, you can use the ‘Duplicate Slide’ feature. This is particularly useful if the new presentation will only share certain parts with the original.

Another helpful tip is to use the ‘Slide Master’ to ensure that any changes you make to design elements like fonts, colors, and backgrounds are applied consistently across all slides in the new presentation. And remember, always double-check which file you’re working on to avoid accidentally overwriting your original presentation.

Open the original PowerPoint presentation.
Save the presentation with a new name.
Make the desired changes to the new copy.

Frequently Asked Questions

Can i copy only selected slides from a powerpoint presentation.

Yes, you can select specific slides and use the ‘Duplicate Slide’ option to copy them into a new presentation.

Will copying a PowerPoint presentation also copy the animations and transitions?

Yes, copying a presentation preserves all elements, including animations, transitions, and media.

How do I ensure that I don’t overwrite the original presentation?

Always double-check the file name and save the copy with a distinct name in a different location.

Can I copy a PowerPoint presentation to a different version of PowerPoint?

Generally, yes, but some features may not be compatible if you’re moving between significantly different versions.

Is it possible to automate the copying process for multiple presentations?

While there’s no built-in feature for this, you could use macros or third-party tools to automate the copying process.

Copying a PowerPoint to a new PowerPoint is a useful skill that can greatly enhance your productivity and presentation management. Whether it’s for backing up your work, creating variations of a presentation, or simply experimenting with new ideas, understanding how to effectively duplicate your PowerPoint files is an asset.

With the simple steps outlined in this guide, you can confidently tackle this task and keep your presentations organized and efficient. Always remember to manage your files carefully to prevent confusion and to ensure that your original work remains intact. Now that you’ve learned how to copy a PowerPoint, you’re ready to tackle your next presentation project with ease.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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Microsoft Office vs. Google Docs, Sheets, Slides: Which Is Best?

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If you want to reuse a slide that appears on your presentation, but you don’t want to manually redesign the entire slide , you can duplicate it instead. Here’s how to duplicate slides in Microsoft PowerPoint.

Duplicating a slide is nothing more than copying and pasting the desired slide. However, there are multiple ways to achieve this low-effort task. We’ll go through each method.

Related: How to Cut, Copy, and Paste in Microsoft Word

The first method is using the “Duplicate Slide” method. Start by opening your slideshow and then selecting the slide thumbnail that you’d like to duplicate.

Once selected, right-click the slide and a menu will appear. Select “Duplicate Slide” from the menu.

The slide will now be duplicated. It will appear immediately after the source slide.

If you want the duplicated slide to appear somewhere else, you can simply click and drag the slide to the desired location.

Another method is to copy and paste the slide to be duplicated. Select the slide you’d like to copy and then press Ctrl+C (Command+C on Mac) to copy the slide to your clipboard.

Related: How to Combine PowerPoint Presentations

Alternatively, right-click the slide and then select “Copy” from the menu.

Unlike the “Duplicate Slide” option, you can select where you want the copied slide to be pasted. To do this, select the area between the two slides that you’d like your slide to appear. You’ll know it’s selected when you see a bar appear between the two slides.

Now press Ctrl+V on your keyboard (Command+V on Mac) to paste the slide.

Alternatively, right-click the bar between the two slides and then select the left-most clipboard under “Paste Options” from the menu that appears.

The copied slide will now be pasted to the selected location.

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How to Copy a Slide from One PowerPoint to Another: A Step-by-Step Guide

Creating impactful PowerPoint presentations often means borrowing slides from previous decks or collaborating with colleagues. When faced with this task, it’s reassuring to know that copying a slide from one PowerPoint presentation to another is a simple process . This task can greatly streamline your workflow, saving you both time and effort.

In our experience, utilizing the built-in features of PowerPoint allows for seamless integration of slides. By using options like ‘Copy and Paste’ or ‘Reuse Slides’, you can transfer content without a hitch. One handy tip is that you can drag and drop slides, which feels almost as intuitive as shuffling a deck of cards. This approach is not only efficient but also keeps your formatting intact.


	Select slide → Ctrl+C → Ctrl+V in new presentation	A few seconds
	Insert tab → Reuse Slides → Select slides	A few minutes
	Drag slide thumbnail into new presentation	Instant

By mastering these methods, we empower ourselves to craft polished and cohesive presentations swiftly. Whether you’re preparing for a crucial meeting or collaborating on a big project, knowing how to effectively copy slides will undoubtedly enhance your productivity. Let’s dig into these techniques and make your next PowerPoint project a breeze!

1.1 Choosing the Right Design Theme
1.2 Implementing Effective Source Formatting
2.1 Utilizing the Reuse Slides Feature
2.2 Mastering Slide Arrangement Techniques
3.1 Navigating Between Different Views
3.2 Optimizing Your Workflow with Shortcuts
4.1 Incorporating Multimedia Elements
4.2 Exploring PowerPoint Alternatives

Creating and Designing Professional Slides

Let’s explore practical steps to create and design eye-catching PowerPoint slides that make a lasting impact. From selecting a fitting design theme to ensuring consistent formatting, we’ve got you covered.

Choosing the Right Design Theme

Selecting the appropriate design theme sets the tone for a professional presentation. PowerPoint offers a wide variety of themes to choose from. We can find themes by navigating to Design > Themes in the PowerPoint desktop app.

We should consider the topic and audience when picking a theme. For instance, a business presentation might benefit from a clean, minimalist theme, while a more creative topic could use a vibrant, colorful one.

Also, it’s essential to maintain consistency throughout the presentation. Here’s a quick tip: Apply the chosen theme to all slides by selecting Design > Apply to All Slides .

Implementing Effective Source Formatting

Ensuring consistency in formatting across all slides enhances the overall look. We can copy and paste source formatting from one slide to another using tools like Format Painter . This tool is available under Home > Format Painter .

To copy slide formatting:

Select the slide with the desired formatting.
Click on Format Painter.
Click on the slides to which you want to apply the formatting.

For copying entire slides from another presentation, open both presentations in the PowerPoint desktop app. In the source presentation, right-click on the slide thumbnail and select Copy Slide . Then, paste the slide in the destination presentation. This process ensures the formatting and design elements remain intact.

This consistency reinforces our message and keeps our audience focused.

Managing Slide Consistency and Reusability

Consistency and reusability are key to making effective presentations. We can achieve this by utilizing built-in PowerPoint features and mastering slide arrangement techniques.

Utilizing the Reuse Slides Feature

When we want to maintain consistent styling across presentations, the Reuse Slides feature comes in handy. We can open the destination presentation and navigate to the Home tab.

Select Reuse Slides from the New Slide dropdown menu.

The Reuse Slides Pane will open on the right. Here, we can browse for the source presentation. Clicking on a slide will insert it into our current presentation while preserving the original formatting.

This feature helps us save time and ensure all our slides look unified, whether we’re using Microsoft 365 or PowerPoint for the web . With it, we don’t have to worry about manually adjusting design elements every time we import a slide.

Mastering Slide Arrangement Techniques

Once we’ve imported slides, arranging them efficiently is crucial. Using the Slide Sorter view, accessible from the View tab, allows us to see all our slides at once. This visual overview helps in organizing the slides logically.

We can also use Normal View for a more detailed look at each slide. By selecting multiple slides with Shift+Click, we easily move entire sections around.

Another powerful tool is the Arrange All option in the View tab. This allows us to work on multiple presentations side-by-side, simplifying the process of transferring slides while maintaining the flow and consistency of our presentation.

Efficient Slide Handling and Navigation

Efficient handling and navigation of slides in PowerPoint significantly enhance productivity. This section will discuss key strategies for effectively moving, copying, and managing slides.

Navigating Between Different Views

When juggling multiple slides, navigating between different views is essential. In PowerPoint, the Normal view is highly functional as it displays the slides pane, offering a clear thumbnail view of each slide. This aids in quickly selecting the slides we need.

The Slide Sorter view provides a bird’s-eye view, making it easier to move and copy slides. To access Slide Sorter, click on the View tab on the ribbon and select Slide Sorter . This allows us to see all slides at once, facilitating efficient reorganization.

To toggle between these views quickly, use the shortcuts Alt + W, L for Normal view and Alt + W, I for Slide Sorter view on Windows. On a Mac, use Cmd + 1 for Normal view and Cmd + 2 for Slide Sorter view.

Optimizing Your Workflow with Shortcuts

Leveraging shortcuts can streamline our workflow significantly. For instance, to copy a slide, select the desired slide thumbnail and press Ctrl + C for Windows or Cmd + C for Mac. To paste the slide, use Ctrl + V or Cmd + V respectively.

We can also utilize the Duplicate Slide function. Right-click on the slide thumbnail and select Duplicate Slide , or use Ctrl + D (Cmd + D on Mac). This creates an exact copy instantly, saving time compared to traditional copy-paste.

Moreover, the Ribbon provides quick access to the New Slide and Paste Options buttons, enhancing our flexibility. The Paste Options menu even allows us to choose different formatting options for the pasted slides, maintaining consistency.

By mastering these shortcuts and navigation strategies, we can handle our slides more efficiently and create polished presentations with ease.

Advanced PowerPoint Techniques and Alternatives

When working with PowerPoint presentations, there are several advanced techniques to enhance your slides and also alternatives that provide unique capabilities.

Incorporating Multimedia Elements

We can elevate our PowerPoint slides by integrating multimedia components such as videos, pictures , and animations . Adding a video to a slide not only captivates the audience’s attention but also effectively communicates complex ideas. In PowerPoint 2019, inserting a video is straightforward—just go to the Insert tab , choose Video , and select the desired file.

Animations are another powerful tool. They can help emphasize points or make data flow logically on a single slide. When using animations, keep feedback in mind so they enhance, rather than distract from our message.

Interactive pictures can also make a presentation more engaging. Instead of static images, we can use animated GIFs or create clickable hotspots that link to detailed information slides or external resources. Using PowerPoint’s built-in editing tools , we can overlay text and shapes onto images, creating interactive and compelling visuals.

Exploring PowerPoint Alternatives

While PowerPoint 2013 and 2019 are robust tools, sometimes we need something different. Google Slides is a popular alternative, offering seamless collaboration and cloud-based accessibility. Its interface is intuitive, and it supports real-time feedback and edits from multiple users, making it ideal for team projects.

For those who need highly customizable and visually striking graphics, Prezi offers a unique approach with its zoomable canvas. This tool lets us create dynamic, flowing narratives that can stand out in a sea of linear slide presentations.

Additionally, Keynote is perfect for those integrated into the Apple ecosystem, providing powerful design tools and templates. Its smooth transitions and ease of use make it a strong contender.

Using different platforms, we can import slides from one to another, maintaining our design consistency. Embracing these alternatives gives us flexibility and the ability to choose the best tool for each project.

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How to copy or duplicate a PowerPoint slide and put it anywhere in your slideshow

You can copy a slide in the PowerPoint app or online version, and then paste it somewhere else in the slideshow.
To copy a PowerPoint slide, you just need to right-click it, or open the "Home" menu.
You can also use PowerPoint's "Duplicate" function, which will create a copy of a slide automatically, without having to paste anything.
Visit Business Insider's Tech Reference library for more stories .

Copying a slide in PowerPoint takes only a few clicks, whether you choose to do so in a web browser or in the app.

Additionally, you can also choose to directly duplicate a slide, which eliminates the need to click again to paste. The "Duplicate" option will create a copy of the slide, right behind its original.

Here's how to do copy or duplicate in either version of PowerPoint on your Mac or PC.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to copy a slide in powerpoint 's online app.

1. Open Office365 in any internet browser, and log into your account.

2. Open a PowerPoint presentation by selecting one from the "Recent" list or other tabs. You can also click "Start new" below the plus sign icon, followed by "Presentation." Additonally, you can click "PowerPoint" from the options at the top.

3. Once your presentation is open, you can right-click on any slide in the left sidebar, and then select "Copy." You can select multiple slides at once by holding Copy or Command on your keyboard as you click.

4. Right-click again in a different spot on the sidebar and click "Paste" to paste the slide you copied. Pasting in the gray space at the bottom will copy the slide to the end of your slideshow. If you right-click and click "Paste" in the space in between two slides, you can insert the copied slide there instead,

5. You can also select "Duplicate Slide" instead of "Copy." This eliminates the need to right-click again to paste, as it automatically creates a copy of the slide or slides selected. Slides will immediately appear in order, directly behind their originals.

You can also select slides, and then find the Copy, Paste, and Duplicate options by clicking the clipboard icon at the top of the screen. If you don't see it, make sure you're in the "Home" tab.

How to copy a slide in the PowerPoint desktop app

1. Open a PowerPoint presentation on your Mac or PC.

2. Right-click on a slide in the left sidebar to copy it. You can also press Command + C or Ctrl + C on your keyboard. If you hold down Command or Ctrl, you can click multiple slides to select them all at once.

3. Right-click in the space between slides or the blank area at the end of a presentation to paste. You can also use Command + V or Ctrl + V.

4. When you right-click on the original slide to be copied, you can also choose the "Duplicate Slide" option instead. The keyboard shortcut for this is Shift + Command + D, or Shift + Ctrl + D. This eliminates the need to right-click again to paste, and instead immediately creates a copy directly behind the selected slide.

5. You can also access any of these options on the far left side of the "Home" tab. Click the page icon to copy the selected slide, or click the small arrow next to it to choose between "Copy" or "Duplicate." The "Paste" clipboard icon appears next to these options.

how to duplicate entire powerpoint presentation

Related coverage from Tech Reference :

How to download and access microsoft powerpoint on your mac computer, how to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert google slides to a powerpoint presentation in 4 easy steps, how to convert a powerpoint to google slides in 2 different ways, how to change the background on your google slides presentation.

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Copy Slides to Another PowerPoint Presentation

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What to Know

Right-click the thumbnail of the slide to be copied, select Copy , then right-click a blank area of the Slides pane where you want to place it.
Alternate method: Click-and-drag the thumbnail of the slide you want to copy to the Slides pane of the destination presentation.
Note: When using the click-and-drag method, the copied slide takes on the design theme of the destination presentation.

This article explains how to copy a slide in PowerPoint from another PowerPoint presentation. Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007, 2003, and PowerPoint for Microsoft 365.

Copy and Paste Method in PowerPoint

A quick way to use slides from one presentation in another presentation is to copy the slides that you want to use and paste those slides into the new presentation.

Open both presentations to show them at the same time on the screen. The original presentation contains the slides you plan to copy , and the destination presentation is where they will go. The destination presentation may be an existing presentation or a new presentation.

On the ribbon , go to the View tab.

In the Window group, select Arrange All . In PowerPoint 2003, choose Window > Arrange All from the main menu.

In the Slides pane of the original presentation, right-click the thumbnail of the slide to be copied.

Choose Copy from the shortcut menu.

In the destination presentation, right-click a blank area of the Slides pane where you want to place the copied slide. It can be placed anywhere in the sequence of slides in the presentation.

Choose a Paste option. In PowerPoint 2019, 2016, 2013, and 2010, you have three options:

Use Destination Theme (H) : The copied slide will use the same theme as the PowerPoint presentation it is pasted into.
Use Source Formatting (K) : The copied slide will keep the original theme and formatting as the original presentation.
Picture (U) : The copied slide will be pasted as a graphic into the active slide.

For PowerPoint 2007 and 2003, choose Paste from the shortcut menu.

Click and Drag Method in PowerPoint

If you'd rather use the mouse to copy slides from one presentation to another, follow these steps:

In the Slides pane of the original presentation, select the thumbnail of the desired slide.

Drag the thumbnail to the Slides pane of the destination presentation in the preferred location for the slide.

The pointer changes to indicate the placement of the slide.

Place the slide between two slides or at the end of the presentation.

When you use this method, you don't have the option to choose which theme the newly copied slide will use. The newly copied slide takes on the design theme in PowerPoint (or design template in PowerPoint 2003) of the second presentation.

If you started a new presentation and haven't applied a design theme or design template, the newly copied slide appears on the white background of the default design template.

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How to Duplicate Slides in PowerPoint: Step-by-Step Guide

Last Updated: March 19, 2024

This article was co-authored by wikiHow staff writer, Nicole Levine, MFA . Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 74,901 times. Learn more...

This wikiHow teaches you how to create copies of slides in PowerPoint for Windows and macOS. Duplicating a slide is as easy as right-clicking it and selecting Duplicate . Once you duplicate a slide, you can move the slide anywhere in the presentation by dragging it up or down in the left panel.

Quick Steps

Click and select the slide(s) you want to duplicate.
Right-click the slide(s) to open the menu.
Click Duplicate Slide .

Step 1 Open your PowerPoint presentation if it isn't already open.

If you're using a Mac and don't have a right mouse button, hold down the Control key as you click the selected slide(s) instead.

Step 4 Click Duplicate Slide on the menu.

You can drag it up or down the slide column to change its order in the presentation.

Expert Q&A

Wikihow video: how to duplicate slides in powerpoint.

You can also select a slide in the sidebar and then press ⌘ Command + D (Mac) or Ctrl + D (PC) to duplicate it. Thanks Helpful 0 Not Helpful 0
If you copy large amounts of text or images, PowerPoint may ask you if you want to make this information available after closing PowerPoint. Click Yes if you're closing your current presentation and opening another one to paste into. Thanks Helpful 0 Not Helpful 0

Make Animation or Movies with Microsoft PowerPoint

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How to Duplicate a Slide in Powerpoint: A Step-by-Step Guide

Duplicating a slide in PowerPoint is a simple task that can be accomplished in just a few clicks. Whether you want to repeat a slide’s layout or content in another part of your presentation, it’s a handy trick to know. Let’s get started!

Step by Step Tutorial on How to Duplicate a Slide in Powerpoint

Duplicating a slide in PowerPoint is easy, and it helps you maintain consistency in your presentation without starting from scratch. Here’s how to do it:

Step 1: Open Your PowerPoint Presentation

First things first, open the PowerPoint presentation that contains the slide you want to duplicate.

When you open your PowerPoint presentation, make sure you’re on the slide you want to duplicate. If you are not, simply click on the slide in the slides tab to select it.

Step 2: Right-Click on the Slide

Next, right-click on the slide you want to duplicate in the slides tab.

When you right-click on the slide, a menu will appear. Look for the option that says “Duplicate Slide” and click on it.

Step 3: Duplicate the Slide

Finally, select “Duplicate Slide” from the menu.

Once you click “Duplicate Slide,” PowerPoint will create an exact copy of the slide and place it directly after the original slide in your presentation.

After you complete the action, you’ll have two identical slides in your PowerPoint presentation. You can then move the duplicated slide to another part of your presentation if needed or modify it as you see fit.

Tips on How to Duplicate a Slide in Powerpoint

Make sure you’re in Normal view mode to see the slides tab and duplicate slides easily.
To duplicate multiple slides at once, hold down the Ctrl key and click on each slide you want to duplicate before right-clicking.
After duplicating a slide, you can use the “Slide Sorter” view to easily rearrange your slides.
If you want to create a new slide with the same layout but different content, consider using the “Duplicate Layout” option instead.
Remember to save your presentation after duplicating slides to avoid losing your changes.

Frequently Asked Questions

Can i duplicate a slide to another presentation.

Yes, you can. Simply duplicate the slide in the original presentation, copy it, and then paste it into the other presentation.

Is there a keyboard shortcut to duplicate a slide?

Yes, after selecting the slide, press Ctrl+D to duplicate it quickly.

Can I duplicate a slide with animations and transitions?

Yes, duplicating a slide will also copy all animations and transitions attached to it.

Will duplicating a slide increase my file size?

Yes, since you’re adding more content to your presentation, duplicating slides will increase the file size.

Can I undo a slide duplication?

Yes, just like any action in PowerPoint, you can undo slide duplication by pressing Ctrl+Z.

Open your PowerPoint presentation.
Right-click on the slide you want to duplicate.
Select “Duplicate Slide” from the menu.

Duplicating slides in PowerPoint is a quick and efficient way to replicate content within your presentation. It can save you valuable time and help ensure consistency across your slides. Whether you’re looking to create a repeated pattern or simply want to use an existing slide as a starting point for new content, knowing how to duplicate a slide in PowerPoint is an essential skill.

Remember to make use of the tips provided to streamline the process even further. And if you run into any issues, refer back to the frequently asked questions for guidance. With this knowledge in hand, you’re well-equipped to handle any presentation task that comes your way. Now, go ahead and give it a try – duplicate a slide in PowerPoint and see just how easy it is to enhance your presentations!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to copy slides to or from another presentation

Copy the slides from the original presentation to the new presentation,
Use the Reuse Slides tool , which displays the content of an original presentation and allows choosing the slides you want to insert in the new presentation.

Copy slides

To copy the slides from the original presentation to the new presentation, do the following:

1. Open both presentations:

The presentation from which you want to copy slides – source presentation,
The presentation to which you need to copy slides – working or destination presentation.

2. On the View tab, in the Window group, click the Arrange All button:

Or place the presentations on the screen like you want to see both of them simultaneously.

3. Select slide or slides to be copied:

Select slide in Normal view PowerPoint 365

In the Slide Sorter view, click the slide on the Slide pane.
In the Normal/Outline/Slide Sorter view, click the first slide you want to select.
To select a contiguous series of slides, press and hold the Shift key, then click the last slide you want to select.
To select noncontiguous slides, press and hold the Ctrl key, then click each additional slide you want to select.

For example:

Slides 3-5:

Slides 3, 5:

4. Copy the selection to the Clipboard by doing one of the following:

5. In the working (destination) presentation, do one of the following:

PowerPoint inserts the copied slide(s) and applies the destination theme to the copies.

Reuse Slides tool

The Reuse Slides pane displays all slides from any presentation and copies some of them to the working presentation. To open the Reuse Slides pane, do the following:

1. On the Home tab or Insert tab, in the Slides group, click the New Slide arrow, then on the New Slide menu, below the gallery, click the Reuse Slides... command:

2. On the Reuse Slides pane (by default, it is opened on the right side), do one of the following:

In the Browse dialog box, browse to the folder that contains the presentation from which you want to use slides, and then double-click the presentation or click the Open button.

If you've recently opened the presentation from which you want to import slides:

Click the down arrow in the Insert slide from field to expand the list, then select the presentation from the list.

Files in Reuse Slides pane PowerPoint 365

The Reuse Slides pane displays thumbnails of the available slides.

3. On the Reuse Slides pane, click the thumbnail of each slide you want to insert into your presentation.

PowerPoint automatically applies the new theme to reused slides:

New theme to reused slides in PowerPoint 365

If you want the slide to keep the formatting from the source presentation instead, select the Keep Source Formatting checkbox at the bottom of the Reuse Slides pane:

Keep Source Formatting in Reuse Slides pane PowerPoint 365

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How to Make a Copy of a PowerPoint [Effective Guide🔥]

PowerPoint is commonly utilized in our job, studies, lectures, meetings, and presentations, among other things. It is essential to understand how to make a copy of a PowerPoint presentation. This post explains how to duplicate an etire PowerPoint file or a single PowerPoint slide. Continue reading to find out how.

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Updated on Feb 26, 2024

Microsoft PowerPoint, as part of the Microsoft 365 package, is a powerful application for visually communicating information, ideas, and statistics. With its simple interface and a wide library of templates, themes, and design elements, PowerPoint enables users to create professional-looking slideshows that engage and fascinate audiences. It is commonly used for work, studies, meetings, presentations, lectures, and other purposes.

You may need to make a copy of a PowerPoint file in order to share it with others, collaborate on a project, or simply preserve a backup for yourself. Copying a PowerPoint file offers numerous advantages and is extremely convenient. The following are some typical demand scenarios for PPT replication.

👫Sharing files with colleagues or team members: When working on a group project or collaborating with colleagues, making a duplicate of a PowerPoint presentation to share with others may be important and necessary.
📑For archival or backup purposes: Making a backup copy of a PowerPoint presentation helps protect against unintentional loss, file corruption, computer crashes, or system problems.
📚Creating several versions or variations: You may need to make multiple versions of a PowerPoint presentation for different audiences or reasons. Making a copy allows you to customize the presentation's content, design, or structure to match the individual demands of each audience.

In this guide, we will explore various methods and techniques to help you learn how to make a copy of a PowerPoint , whether the complete file or just the slides. These methods will make sure that you can easily replicate and distribute your essential information whenever you need it. Furthermore, we will provide an automatic option to replicate your PowerPoint.

How to Duplicate Entire PowerPoint File

Duplicating a complete PowerPoint file can be handy for a variety of reasons, including sharing with others, generating backups, and making changes without altering the original version. We'll teach you two methods to duplicate an entire PPT.

Method 1. Copy and Paste in File Explorer/ Finder

Tag: can be used to copy multiple PPT files

Step 1. Open your File Explorer (Windows) or Finder (Mac), and locate the PowerPoint file you want to copy.

Step 2. Choose the file and right-click on it, then choose Copy . (You can also choose multiple files by pressing the Ctrl key.)

Step 3. Navigate to the folder or USB that you want to store the copy, right-click on a blank place, and choose Paste .

Now, you can see the PowerPoint has been copied to the new location.

Method 2. Save As/Save a Copy/ Download As

Tag: PowerPoint built-in feature to save a copy of PPT, copy only one PPT at a time

Step 1. Open the PowerPoint file that your want to copy.

Step 2. CLik File > Save As . (If you are using the web version, you can choose Save a Copy or Download As .)

Step 3. Select a location to save the PowerPoint copy, give it a name, and click Save .

How to Duplicate PowerPoint Slides

There are times when you need to migrate one PowerPoint presentation to another or duplicate a slide within the same PPT. Duplicating PowerPoint slides is a straightforward procedure. To make a copy of a single slide in PowerPoint, follow the steps below.

Case 1. Duplicate Slides on The Same PowerPoint

Step 1. Choose the slide or slides you want to duplicate.

Step 2. Tap New Slide on the top menu.

Step 3. Select the option Duplicate Selected Slides .

Step 4. Select the duplicated slide, and drag it anywhere you want to put it.

Case 2. Copy Slides From One PowerPoint to Another

Step 1. Select the slide you want to copy, and tap the Copy icon in the home menu. Or press the shortcut Ctrl + C .

Note: You can press the Ctrl key (Windows) or Command key (macOS) to select the multiple slides

Step 2. Navigate to the new presentation and locate where you want to put the copies.

Step 3. Click the Paste icon. Or, press the shortcut Ctrl + V .

Automatically Make a Copy of a PowerPoint With EaseUS Todo Backup

With the above methods, you can successfully make a duplicate of a PowerPoint manually. If you are saving PPT for backup purposes, finding a scheduled automatic PPT backup plan is an excellent option to eliminate

EaseUS Todo Backup is a professional file backup software that supports scheduled backups . It will save the target files, whether they are from Excel, PowerPoint, Word, or PDF, to any location at the specified time. When you lose the original PPT or your computer fails, you may quickly restore the backups without losing any data. Furthermore, it offers a variety of advanced backup options, including incremental and differential backup , allowing you to tailor your backup to your specific needs.

Follow the steps below to set a scheduled PPT backup plan:

Step 1. To initiate a backup, click the Select backup contents option.

Step 2. There are four data backup categories, File, Disk, OS, and Mail, click File .

Step 3. On the left, both local and network files will be shown. You may extend the directory to pick the backup files.

Step 4. Follow the on-screen instructions and choose a location to store the backup.

Click Options to encrypt the backup with a password in Backup Options , then click Backup Scheme to specify the backup schedule and start the backup at a certain event. There are also other additional choices you may choose to tailor the backup process to your requirements.

Step 5. The backup may be stored on a local disk, EaseUS' online service, or NAS.

Step 6. EaseUS Todo Backup enables customers to back up data to a third-party cloud drive as well as its own cloud drive.

If you want to back up data to a cloud drive provided by a third party, choose Local Drive, scroll down to add Cloud Device, and then add and log in to your account.

Step 7. Click Backup Now to begin the backup process. The backup job will be presented as a card on the left side of the panel after it has been finished. Right-click the backup job to handle it further.

Making a copy of a PowerPoint presentation is a useful skill that may help you share, collaborate, and protect your valuable content. Duplicating your PowerPoint files is crucial whether you need to send them to colleagues, clients, or stakeholders or simply want to have a backup for peace of mind.

To ensure an efficient and automated backup process, we highly recommend using EaseUS Todo Backup. This dependable software provides automatic scheduled backups, including PowerPoint files, to ensure that your critical presentations are always safe. With EaseUS Todo Backup, you can rest certain that your valuable PowerPoint files are secure and quickly recoverable in the event of an unanticipated event.

Make a Copy of a PowerPoint FAQ

1. how do i copy a powerpoint presentation to another presentation.

To copy a PowerPoint presentation to another presentation, you can follow these steps:

You can duplicate a PowerPoint presentation to another presentation by doing the following:
Open the PowerPoint presentation from which you wish to make a copy.
In the PowerPoint ribbon at the top of the window, select the "Home" tab.
Choose the slides you want to duplicate. Click on the first slide, then hold down the Ctrl key on your keyboard and click on each additional slide you want to duplicate.
Select any of the selected slides by right-clicking and selecting "Copy" from the context menu.
Open the PowerPoint presentation to which you wish to make a copy.
Right-click on the slide into which you want to paste the duplicated slides and select "Paste" from the context menu.
The duplicate slides will be inserted.

2. How do I present one screen and work on another?

You need a second display if you want to present one screen and work on another. To do it, follow the steps below.

Connect your computer to a second display.
Open your PowerPoint presentation.
Go to the Slide Show > Set Up > Set Up Slide Show .
In the Set Up Slide Show dialog box, under the Show Type section, select the Presented by a speaker (full screen) > OK .
Start the slideshow and choose From Beginning , then press the F5 key to refresh the page.
The slideshow will now appear on the second screen, but your PowerPoint interface will stay visible on the primary screen.

You can scroll through the slides on the secondary screen while working on the PowerPoint file on the primary screen.

3. Why can't I copy slides from one PowerPoint to another?

You may be unable to copy slides from one PowerPoint to another for a variety of reasons. Here are some frequent problems and their solutions:

Issues with permissions: Make sure you have the proper permissions to copy and paste slides. You may be unable to copy slides if you are working on a shared network or accessing a file with restricted permissions.
Corrupted Files: If the source or destination PowerPoint presentation is corrupted, copying slides may fail. Before attempting to replicate the slides again, try opening and fixing the files.
Different PowerPoint Versions: Compatibility issues may develop if the source and destination presentations are generated in different versions of PowerPoint. Save both files in a compatible format (such as PPT or PPTX) and then retry the copy operation.
Large File Size: If either presentation has a large file size, copying may take a long time or be limited. In such circumstances, try compressing graphics, deleting extraneous text, or dividing the presentation into smaller chunks to reduce file size.

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How to Copy and Paste in PowerPoint? [With Shortcuts & Tips!]

By: Author Shrot Katewa

Using Copy and Paste in PowerPoint is really one of the basic features. That said, it is also one of the most powerful and commonly used options in PowerPoint. So, how exactly does copy and paste work in PowerPoint?

Select the text or an object that you want to copy by clicking on it. Then, press Ctrl+C on your keyboard (Cmd+C on Mac) or right-click and select “Copy”. Go to the destination slide and press Ctrl+V (Cmd+V on Mac) or right-click and select “Paste” to paste the text or the object that you had copied.

As easy as the answer may seem, the copy and paste command can actually be used for more than just duplicating a line of text or creating another shape.

So, in this article, we will learn how to use the copy and paste command in PowerPoint for more than just a few basic things! Plus, you will get to know how to disable copy and paste for your audience. Additionally, I will also help you understand how to use copy and paste function correctly when working with images and charts!

That and much more! So, let’s get started!

[A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable. Check out their pricing here ]

1. How to Copy and Paste in PowerPoint?

In general, copying and pasting in PowerPoint is very straight forward. Here is how you do it in 6 simple steps:

Step-1: Select the object or text you want to copy

At first, you have to select the object or text you want to copy by clicking on the ‘ Left ’ mouse button and dragging the cursor over it.

Step-2: Click on the ‘Right’ mouse button on the selected object to open the drop-down menu

After you have selected the object that you want to copy, hit the ‘ Right ’ mouse button. A drop-down menu will appear with several options.

Step-3: Press the ‘Copy’ option

In the drop-down menu, select the ‘ Copy ’ option. This will make a copy of the object and temporarily save it in the ‘ Clipboard ’ menu ready to be pasted in your preferred location.

Step-4: Click on the ‘Right’ mouse button on the slide you want to paste your object or text.

After you have copied the object, go to the slide where you want to paste the object, ‘ Right click ’ on your mouse anywhere in the slide to access the drop-down menu.

Step-5: Click on the ‘Use Destination Theme’ option.

Finally, after you have ‘ Right clicked ’ on the slide where you want to paste your object, select the ‘ Use Destination Theme’ option located under ‘ Paste Options ’ with an icon of a clipboard with a lower case ‘a’ on it. You can do the same for copied texts as well.

1a. How to Copy and Paste in PowerPoint on Mac?

Copy and pasting in PowerPoint on Mac is almost the same as it is on Windows . Follow these simple steps to copy and paste objects on your Mac computer:

Step-1: Select the object and click on the ‘Right’ mouse button

At first, go to the slide where the object or text you want to copy is located. Select it by clicking on the ‘ Left ’ mouse button. Then, press the ‘ Right ’ mouse button. This will give you access to a drop-down menu.

Step-2: Click on the ‘Copy’ button

Now click on the ‘ Copy ’ option from the drop-down menu. Similar to Windows operating systems, this will make a copy of the object and temporarily save it on the ‘ Clipboard ’ of your PowerPoint presentation.

Step-3: Go to the destination slide, and right-click on the slide

After you have copied the object, go to the destination slide where you want to paste the object and hit the ‘ Right ’ mouse button. This will again give you access to the drop-down menu.

Step-4: Click on “Paste” option

Finally, click on the ‘ Paste ’ option that is located on the menu. This will paste the copied object or text onto the destination slide.

1b. Keyboard Shortcuts for Copy and Paste in PowerPoint (For PC & Mac)

Microsoft PowerPoint has keyboard shortcuts to bypass the drop-down menu that makes the process much more efficient. To use your keyboard to copy and paste objects in your PowerPoint presentation, use the following keyboard shortcuts –

To copy – Press Ctrl+C
To paste – Press Ctrl+V
To copy – Press Cmd+C
To paste – Press Cmd+V

2. How to Copy and Paste a PowerPoint Slide?

While making your PowerPoint presentation, you might often need to copy an entire slide from one destination to another. The process is explained in 3 easy steps below:

Step-1: ‘Right Click’ using your mouse on the Slide you want to copy.

To begin, you have to move your cursor to the slide that you want to copy and click on the ‘ Right ’ mouse button to open the drop-down menu.

Step-2: Select ‘Copy’ option or press ‘Ctrl + C’

From the drop-down menu, Select the ‘ Copy ’ option. This will make a copy of the slide to your clipboard. Alternatively, you can skip ‘ Step-1 ’ by just selecting the slide and pressing ‘ Ctrl + C ’

Step-3: Right-click between the two slides and Paste the Copied Slide

Finally, position your cursor on the slide bar where you want to paste the copied slide. Hit the ‘ Right ’ mouse button and select the ‘ Use Destination Format ’ option under ‘ Paste Options ’. Alternatively, you can also use the keyboard shortcuts ‘ Ctrl + V ’ to get the job done.

This will immediately paste your slide to your preferred position in the PowerPoint presentation.

2a. How to Copy and Paste a PowerPoint Slide in Another Presentation?

Copy and pasting a PowerPoint slide from another presentation is almost identical to copy and pasting a slide from the same presentation. The whole process is described below:

Step-1: Copy the Original Slide

At first, go to the PowerPoint presentation that has the slide that you want to copy into your presentation and then copy the slide.

Step-2: Paste the Slide in the Destination presentation

Now simply paste the slide you have copied from the other slide by positioning your cursor on the slide bar and clicking on the ‘ Right ’ mouse button and selecting ‘Use Destination Themes’ under the ‘Paste Options.’

This will paste the slide you have copied to your preferred location while matching the theme used in your PowerPoint presentation.

2b. How to Copy and Paste a PowerPoint Slide without Losing Formatting?

PowerPoint also has the option to paste slides from other presentations while maintaining the original format of the slide. Below is a step-by-step guide on how to do that.

Step-1: Copy the slide you want to paste from the source presentation

Go to the presentation that has your preferred slide and copy it by hitting the ‘ Right ’ mouse button and then selecting the ‘ Copy ’ option from the drop-down menu.

Step-2: Go back to your PowerPoint presentation and click on the ‘Right’ mouse button in your preferred location.

In the next step, you have to go back to your PowerPoint presentation and click on the ‘ Right ’ mouse button on the position where you want to paste the slide that you copied. This will open the drop-down menu.

Step-3: Click the ‘Keep Source Format’ option under ‘Paste Options’

After you have accessed the drop-down menu, instead of clicking on the ‘ Use Destination Format ’ option, click on the ‘ Keep Source Format ’ option, the icon looks like a paintbrush on a clipboard as shown in the screenshot.

After selecting the ‘ Keep Source Format ’ option, the slide had copied will be pasted on your PowerPoint presentation, but it will match the format of the presentation it was originally in.

3. How to Copy and Paste Text in PowerPoint?

Copy and pasting text in your PowerPoint presentation is an easy 2 step process. They are explained below:

Step-1: Select the text that you want to copy in your PowerPoint presentation

At first you have to copy the text that you want to paste in your PowerPoint presentation. Simply select the text, press the ‘ Right ’ mouse button and click on the ‘ Copy ’ option from the drop-down menu.

Step-2: Go to the slide in your PowerPoint presentation and paste the copied text

Once you have copied the text you want to paste on your presentation, go to the slide where you want to paste the text, press the ‘ Right ’ mouse button and click on the ‘ Use Destination Format ’ option.

Check out our article on How to Format Text in PowerPoint to edit the text the correct way in PowerPoint and save some time!

4. How to Copy and Paste Pictures in PowerPoint?

The process of copying and pasting pictures in PowerPoint is almost the same as copying and pasting texts in PowerPoint. Simply copy your preferred picture and paste it in your PowerPoint presentation.

It is important to note that you can also copy and paste an image from a folder into your PowerPoint presentation. You can also do it using the keyboard shortcuts ‘Ctrl + C’ to copy and ‘Ctrl + V’ to paste.

“Unable to Paste Image” Error in PowerPoint

In some cases, users are unable to paste pictures in their PowerPoint presentation if the image is copied from a folder. In such a case, you will have to insert the image into your PowerPoint slide, instead of pasting it. The process is described step-by-step below.

Step-1: Click on the “Insert” tab to add an Picture

At first, you have to go to the slide where you want to insert the image and then go to the ‘ Insert ’ ribbon located in the upper left area of your PowerPoint window. Now click on the ‘ Pictures ’ option.

Step-2: Select the ‘This Device…’ option

After clicking on the ‘ Pictures ’ option, select ‘ This Device… ’ from the drop-down menu.

Step-3: Select the image click ‘Insert’

A pop-up window will appear, where you have to select the image, you want to add to your presentation. After selecting the image, click on the ‘ Insert ’ button at the bottom right corner of the pop-up window to successfully insert it to your presentation.

The image will be added to the slide in your PowerPoint presentation. Now all you have to do is resize it and place it in your preferred position.

5. How to Disable Copy and Paste in PowerPoint?

Although you cannot completely turn off the copy and paste option from your PowerPoint presentation file, you can, however, restrict the PowerPoint file to ‘ View Only ’ for permitted users.

This way only permitted users will be able to view the presentation file and they will not be able to edit or copy anything from it. A step-by-step guide to the whole process is given below.

Step-1: Go to the ‘Info’ section in the ‘File’ tab.

To restrict your PowerPoint presentation, at first you have to go to the ‘ Info ’ section which is located in the ‘ File ’ tab.

Step-2: Restrict the Access of the PowerPoint Presentation

Now you have to go the ‘ Restrict Action ’ option under ‘ Protect Presentation ’ and select the ‘ Restricted Action ’ option.

Step-3: Tick the box that says, ‘Restrict permission to this presentation’

After you press the ‘ Restricted Action ’ option, a pop-up window will appear. Tick the box that says ‘ Restrict permission to this presentation ’ on the pop-up window to enable the restriction on your presentation. This will allow you to limit the viewership and use of your PowerPoint presentation file to selected users only.

Step-4: Add the email addresses of the users and press ‘Ok’

Add the email addresses of the users you want to show the presentation to in the first box that says ‘ Read… ’ and press the ‘ Ok ’ button at the bottom right corner of the pop-up window.

Now email the presentation to the users with access to your presentation. This way, only the users you added to the box will be able to see the presentation, without being able to edit or copy anything on it.

6. Troubleshooting Copy and Paste Issues in PowerPoint

There may be more than a few reasons why you cannot copy and paste in you PowerPoint presentation. In this section I will be discussing some of the reasons why that maybe and how to fix them.

6a. PowerPoint Won’t Copy and Paste? Here’s Why!

Although this is quite a rare occurrence, however, this can happen from time to time. Here’s what you can do to troubleshoot this problem –

Restart Microsoft Office – Sometimes, the problem gets solved by simply restarting the PowerPoint or even Microsoft Office application. If it gets solved, then great! Else, move on to the next step.
Restart your Computer – Restarting your computer will most definitely fix the problem. Perhaps your computer had an update or even the Microsoft Office application received an update and needed to restart. However, if the problem is still not fixed, then you need to check to see if any of the other common reasons have caused an issue! (mentioned below)

The 3 most common reasons why you might be having trouble copying and pasting in your PowerPoint Presentation are:

1. The latest update in you Microsoft Office may have a bug that needs fixing

2. The Microsoft Office installed in your computer maybe broken and needs to be repaired

3. One of the installed add-ins in your Microsoft PowerPoint might be causing this problem.

If you have managed to fix the above 3 errors, it is highly unlikely that you will have a copy and paste issue. If the issue still exists, you would be better off to check if this is a system-wide issue or just an issue in PowerPoint. Based on this, 2 scenario’s can emerge –

Copy and paste issue is still seen only in PowerPoint – then, reach out to a customer support executive from Microsoft.
You are unable to copy and paste anywhere on your computer – perhaps check to see if the “Control” key on your keyboard is functioning fine. Other than that, there isn’t any other solution apart from resetting your computer to factory default or replacing your computer altogether.

6b. Excel Chart Won’t Paste into PowerPoint!

Sometimes, the paste function just doesn’t work when trying to paste a chart from Excel to PowerPoint. This can be really annoying especially when you are in a hurry.

Below, I’ve shared 3 methods to fix the issue of an excel chart not pasting into your PowerPoint –

Method 1 – Using “Paste Special” Option

One of the solutions to not being able to paste your Excel Chart is to use the “ Paste Special ” option. Here is a step-by-step explanation of the process.

Step-1: Copy the chart from your Excel Workbook

At first you have to copy the Chart by “ Right clicking ” on it and selecting the “ Copy ” option.

Step-2: Click on the arrow under the “Paste” option

After that, you have to go back to the slide you want to paste the chart. Click on the arrow under the “ Paste ” option in the “ Clipboard ” section of your “Home” tab . This will open a drop-down menu.

Step-3: Click on the “Paste Special” option

After opening the drop-down menu, click on the “ Paste Special ” option. This will open a pop-up window.

Step-4: Select “Microsoft Office Graphic Object” and press “Ok”

Once you have opened the “ Paste Special ” option, select “ Microsoft Office Graphic Object ” to past the chart in your PowerPoint presentation and then click on the “ Ok ” button.

Method 2 – Paste the Chart as an Image

Another solution to not being able to paste Excel Charts in your PowerPoint presentation can be to paste the chart as an image. That way, the chart will be saved to your presentation as an image instead of a chart.

The drawback to this method is that the edits that you make to your data in excel won’t automatically reflect in the chart in PowerPoint. That said, it is a temporary quick fix. If you don’t intend to update the source data for the chart, then this method will work just fine!

The process is described below.

Step-1: Save the chart as a picture from the Excel Workbook

Go to the Excel Workbook with the chart that you want to add to your presentation, “ Right click ” on it and select the “ Save as Picture… ” option.

Step-2: Press “Save” on the pop-up window.

Once you have selected the “ Save as Picture… ” option, a pop-up window will appear on your screen. Save the image of the chart by clicking on the “ Save ” button at the bottom right corner of the pop-up window.

Step-3: Select the “This Device…” option

The next step is to select the “ This Device… ” option, under the “ Pictures ” drop-down menu which you can find in the “ Insert ” ribbon

Step-4: Select the chart and press “Insert”

Finally, all you have to do is select the image of the chart and press the “ Insert ” button at the bottom right of the pop-up window.

Method 3 – Recreate the Chart in PowerPoint

If all else fails, you can still copy all the chart data from the Excel Workbook and create a new chart in your PowerPoint slide using those data. You can recreate an identical chart on your PowerPoint.

However, this may method may take time to recreate the chart exactly depending on how many customizations were done to the chart in Excel. Nevertheless, it is also an option that will work for you.

How to copy or duplicate a PowerPoint slide and put it anywhere in your slideshow

Marissa perino .

You can copy a slide in the PowerPoint app or online version, and then paste it somewhere else in the slideshow.
To copy a PowerPoint slide, you just need to right-click it, or open the "Home" menu.
You can also use PowerPoint's "Duplicate" function, which will create a copy of a slide automatically, without having to paste anything.

Copying a slide in PowerPoint takes only a few clicks, whether you choose to do so in a web browser or in the app.

Additionally, you can also choose to directly duplicate a slide, which eliminates the need to click again to paste. The "Duplicate" option will create a copy of the slide, right behind its original.

Here's how to do copy or duplicate in either version of PowerPoint on your Mac or PC .

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to copy a slide in powerpoint 's online app.

1. Open Office365 in any internet browser, and log into your account.

You can also select slides, and then find the Copy, Paste, and Duplicate options by clicking the clipboard icon at the top of the screen. If you don't see it, make sure you're in the "Home" tab.

How to copy a slide in the PowerPoint desktop app

1. Open a PowerPoint presentation on your Mac or PC.

3. Right-click in the space between slides or the blank area at the end of a presentation to paste. You can also use Command + V or Ctrl + V.

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Presentation expert Garr Reynolds says that great presentations have a "consistent visual theme throughout," but he cautions against using the stock themes and templates in PowerPoint because your audience has seen them before. You can, however, reuse themes from your own PowerPoint presentations. The simplest way to copy from an old slides show to a new one is to select the slides you want to, press "Ctrl-C" to copy, open a new PowerPoint file and press "Ctrl-V" to paste the slides in. You can also fine tune how slides are pasted in PowerPoint.

Launch the old PowerPoint presentation. Click the "View" tab and choose "Slide Sorter."

Click the first slide you want to copy, press "Shift" and click on the last slide. All the slides in between will be selected. Press "Ctrl-C" to copy the slides.

Click "File" and choose "New." Double-click "Blank Presentation."

Switch to the Slide Sorter view and press "Ctrl-V" to paste in the slides. To the bottom right of the last slide you pasted will be the Paste Options button. You can click on it to see the options or tap "Ctrl" on the keyboard.

Select "Use Destination Theme" if you want to merge the old PowerPoint slides into the new theme -- "Ctrl-H" on the keyboard. Choose "Keep Source Formatting" if you want the original PowerPoint theme brought into the new presentation -- "Ctrl-K" on the keyboard.

Microsoft Office Support: Copy and Paste Your Slides
Microsoft Office Support: File Formats that are Supported in PowerPoint 2010
Microsoft Office Support: Features are Lost When You Open a Presentation Created in an Earlier Version of PowerPoint
Garr Reynolds: Top Ten Slide Tips
Microsoft Office Support: Compatibility Checker
Create a template from your PowerPoint file so you can reuse the same theme. Click "File" and choose "Save As." Select "PowerPoint Template (.potx)" from the options, type a name for your template and click "Save."
You can open older PowerPoint files in newer version of the software, but not all the features will be supported. PowerPoint 2010 will run PowerPoint 2003 and older files in compatibility mode.
You can save the files in the new PPTX format to enable the newer features, but you may lose older data if you abandon the PPT file type. Use the Microsoft Office Compatibility Checker to find out the effects of changing a file (see link in Resources).

James T Wood is a teacher, blogger and author. Since 2009 he has published two books and numerous articles, both online and in print. His work experience has spanned the computer world, from sales and support to training and repair. He is also an accomplished public speaker and PowerPoint presenter.

How to copy just the contents of a slide from a Power Presentation to your PowerPoint file.

When you copy the contents of slides between different presentations, you can choose what to keep from the original document. Decide ahead of time if you want to keep the styles and colors from the original source presentation or let your existing PowerPoint replace the colors and background with the style you already have set. Here, the Power Presentation is referred to as the 'source' and your existing PowerPoint is the 'destination' . 1. Open the Complete Power Presentation inside PowerPoint that has the slides you want to use. 2. Go to the slide that has the content you want to use. Use your mouse to draw a box over the entire slide, highlighting everything on the slide (or single-click anywhere in the slide and use CTRL+A), then use Edit > Copy (CTRL+C). 3. Open your existing PowerPoint presentation. Add a new slide in your presentation where the new stuff will go. 4. Go to Paste Special (it is the down arrow under the Paste button in PowerPoint) and choose the first option under Paste Special "Use Destination Theme" . 5. If you want the colors to remain the same from the Power Presentation, use the middle option "keep source formatting" . 7. Edit the contents of your new slides.

All of the text is easily replaced with your own. Charts and graphs use placeholder data. To replace the data in a chart, right-click the chart and choose "Edit Data..." to open an Excel spreadsheet where your data can be entered. Images often have animations and styles applied to them. To use your own images, right-click an image and choose "Change Picture..." . Choose a new image and the style and animation applied will automatically be applied to your new picture. If you need more slides with a certain layout (for instance, you need to show a few extra slides with graphs), copy a slide with a graph layout and paste in as many new slides as you need.

IF the content doesn't fit on your slide You may need to copy the entire slide so the slide keeps everything in the same place.

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Reuse (import) slides from another presentation

You can add one or more slides to your presentation from another, without having to open the other file.

(By default, a copied slide inherits the design of the slide you're inserting it after in the destination presentation. However, you can choose to keep the formatting of the slide you're copying instead.)

When you import a slide from one presentation to another, it is simply a copy of the original. Changes you make to the copy do not affect the original slide in the other presentation.

Open the presentation that you want to add a slide to.

In the slide thumbnail pane on the left, click where you want to add a slide.

The red horizontal line indicates where the new slide or slides will be inserted.

On the Home tab of the ribbon, in the Slides group, click the arrow below New Slide , and then select Reuse Slides .

In the Reuse Slides pane, click Open a PowerPoint File .

In the Browse dialog box, locate and click the presentation file that contains the slide that you want, and then click Open .

If you want the slide that you are adding to the destination presentation to maintain the formatting of the original presentation, select the Keep source formatting check box before you add the slide to the destination presentation. (When this check box is not selected, the copied slides inherit the styling of the slide they're inserted after.) Then, in the Reuse Slides pane, do one of the following:

To add a single slide, click the slide.

To add all of the slides, right-click any slide, and then select Insert All Slides .

Select the "Keep Source Formatting" option if you want the inserted slides to maintain the styling used in the original presentation.

Open an existing presentation or create a new presentation that you want to insert slides into.

In Normal view, in the navigation pane, click the slide that you want to insert the other slides after.

On the Home tab, under Slides , click the arrow next to New Slide , and then click Reuse Slides .

The New Slide menu includes a Reuse Slides command.

In the dialog box, find the presentation that you want to insert, and select it. Click OK .

Note: In PowerPoint for the web, you can insert reused slides from other presentations only one at a time.

Open the presentation that you want to insert slides to.

In the slide thumbnail pane on the left, click the slide you want to add slide after.

Import slides from another presentation to the current one

In the thumbnail pane on the left, select the slide after which you want to insert the imported slides.

On the Home tab, select Reuse Slides .

The Reuse Slides pane opens on the right. Your recent presentations are shown.

Select a presentation from the list to see the individual slides in it.

Click a slide thumbnail to copy it into the current presentation.

By default, an imported slide keeps the colors and formatting of the presentation it comes from.

When you're done importing slides from the selected presentation, you can close the pane or search for other slides to import.

The Reuse Slides pane has a Search box at the top

More details

A search box at the top of the Reuse Slides pane lets you search for any presentation, whether it's stored on your computer's hard drive or on SharePoint or OneDrive for work or school.

A Browse button under the search box lets you explore your folders for what you want.

By default, a slide you import keeps the formatting of the presentation it comes from. But three formatting options are available. When a slide is inserted, it appears in the thumbnail pane on the left and a (Ctrl) pop-up menu appears on the thumbnail. Click it to see three Paste options:

Option	Description
	The imported slide adopts the color scheme and styling of the current presentation.
	The imported slide keeps the color scheme and styling of the presentation it came from.
	A picture of the source slide is inserted on the slide that is currently selected in the thumbnail pane on the left. The picture can be moved and resized as needed.

Option

Description

The imported slide adopts the color scheme and styling of the current presentation.

The imported slide keeps the color scheme and styling of the presentation it came from.

A picture of the source slide is inserted on the slide that is currently selected in the thumbnail pane on the left. The picture can be moved and resized as needed.

Copy and paste your slides

Use Slide Libraries to share and reuse PowerPoint slides

Add, rearrange, duplicate, and delete slides in PowerPoint

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How to delete a slide in PowerPoint

If you are using Microsoft PowerPoint , there may be a slide that you need to delete. Maybe you find that a slide is unnecessary or have a slide you used to test different layouts that you can now remove.

Delete a slide in PowerPoint

Delete multiple slides in powerpoint, delete a slide in the powerpoint mobile app.

We’ll show you how to delete a slide in PowerPoint in the web, desktop, and mobile applications.

What You Need

Microsoft PowerPoint

PowerPoint mobile app (optional)

Internet access (optional)

You might want to delete a slide before printing your PowerPoint presentation with notes . Luckily, it’s easy to remove a slide in PowerPoint. Plus, you can delete an individual slide the same way in PowerPoint on the web as well as the desktop application on Windows and Mac.

Step 1: Be sure you’re using Normal, Outline View, or Slide Sorter view. Head to the View tab to choose one of these if necessary.

Step 2: In Normal or Outline View, display the thumbnails on the left by dragging to expand that area.

Step 3: Either right-click the slide you want to remove and choose Delete Slide or select the slide and press your Delete key (or Backspace key on Windows.)

Step 4: Note that you won’t be asked to confirm. If you delete the wrong slide, quickly select Undo in the Quick Access Toolbar to replace the removed slide.

Maybe you have more than one slide that you want to delete in your presentation. This is just as easy as removing a single slide in PowerPoint on the web or in the desktop application.

Step 1: Use Normal, Outline View, or Slide Sorter view.

Step 2: Select the slides using one of the following methods:

For adjacent slides, select the first slide, hold the Shift key, and select the last slide in the group.
For nonadjacent slides, select the first slide, hold the Ctrl or Command key, and select each additional slide.

Step 3: Either right-click and choose Delete Slide or press your Delete key.

Again, if you make an error in the slide selection, select Undo in the Quick Access Toolbar to replace the deleted slides.

Using PowerPoint on your mobile device is convenient for creating and editing slideshows on the go. Fortunately, you can delete individual slides in the PowerPoint app on Android or iPhone pretty easily.

Step 1: With the presentation open, be sure you’re in edit mode. Select Edit at the bottom if necessary.

Step 2: In the slide thumbnail row at the bottom or on the left, select the slide you want to remove.

Step 3: Select Delete in the pop-up toolbar.

Step 4: Continue this process if you want to remove additional slides.

If you accidentally delete the wrong slide, select Undo at the top to replace it.

What is the difference between hide slides and delete slides?

When you hide a slide in PowerPoint, this stops it from appearing while you’re presenting the slideshow. The hidden slide stays in your presentation during the editing process. The same is true when you hide a slide in Google Slides .

But when you delete a slide in PowerPoint, this removes the slide completely. You won’t see it while you’re presenting or editing the slideshow.

How do I delete a PowerPoint presentation?

Navigate to the location of the PowerPoint file whether in a folder or in OneDrive. Right-click the file, choose Delete , and confirm if prompted.

How do you delete a slide on Google Slides?

If you're planning to use Google Slides , it can be useful to know how to remove slides in that software. To remove a slide on Google Slides, start by choosing either Show filmstrip or Grid view in the View menu. Then, right-click the slide you want to remove and choose Delete or select the slide and then select the Delete key.

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COMMENTS

How to Make a Copy of a Microsoft PowerPoint? (The Easy Way)
To get started, open the presentation you want to copy. Once youve opened the file, go to the File tab on the ribbon. When you select the File tab, a menu will appear with a variety of options. From this menu, select Save As. Once youve clicked Save As, youll be prompted to select a location to save the copy.
How to Copy a PowerPoint to a New PowerPoint: A Step-by-Step Guide
Step 2: Save the Presentation with a New Name. Go to 'File' > 'Save As' and choose a new name and location for your copied presentation. Saving the original presentation with a new name creates a separate file, allowing you to maintain the original while working on the new copy.
Copy and paste your slides
Select the slide or slides you want to copy, and then on the. To select multiple sequential slides, click the first slide, press Shift, and then click the last slide that you want. Still in the thumbnail pane, right-click where you want the copied slide to be pasted, and then click. If you are prompted for access to the Clipboard, click.
How to Duplicate Slides in Microsoft PowerPoint
Once selected, right-click the slide and a menu will appear. Select "Duplicate Slide" from the menu. The slide will now be duplicated. It will appear immediately after the source slide. If you want the duplicated slide to appear somewhere else, you can simply click and drag the slide to the desired location. Another method is to copy and ...
How to Copy a Slide from One PowerPoint to Another: A Step-by-Step
For copying entire slides from another presentation, open both presentations in the PowerPoint desktop app. In the source presentation, right-click on the slide thumbnail and select Copy Slide. Then, paste the slide in the destination presentation. This process ensures the formatting and design elements remain intact.
How to Copy a Slide in PowerPoint in 2 Different Ways
2. Right-click on a slide in the left sidebar to copy it. You can also press Command + C or Ctrl + C on your keyboard. If you hold down Command or Ctrl, you can click multiple slides to select ...
Copy PowerPoint Slides to Another Presentation
Copy Slides to Another PowerPoint Presentation. Right-click the thumbnail of the slide to be copied, select Copy, then right-click a blank area of the Slides pane where you want to place it. Alternate method: Click-and-drag the thumbnail of the slide you want to copy to the Slides pane of the destination presentation.
How to Duplicate Slides in PowerPoint in 4 Quick and Easy Steps
1. Open your PowerPoint presentation if it isn't already open. To do so, either double-click the .PPTX, .PPTM, or .PPT file, or open PowerPoint and go to File > Open to select your file. 2. Select the slide (s) you want to duplicate. The list of slides appears in the left panel.
How to duplicate slides in PowerPoint
Learn how to duplicate slides in PowerPoint 2021 for Microsoft 365. This copies the design and components of a slide saving you time. Learn more at https://k...
Add, rearrange, duplicate, and delete slides in PowerPoint
To add a slide from another presentation, see Reuse (import) slides from another presentation. Another way to see all your slides at once and rearrange them is to use the Slide Sorter view. Learn more here: Switch to different views in PowerPoint. See Also. Organize your PowerPoint slide into sections. Design in PowerPoint. Apply a slide layout
How to Copy Slides to Another Presentation
In this Microsoft PowerPoint tutorial I show you how to copy slides between presentations without having both presentations open. This Microsoft PowerPoint f...
How to Duplicate a Slide in Powerpoint: A Step-by-Step Guide
Step 2: Right-Click on the Slide. Next, right-click on the slide you want to duplicate in the slides tab. When you right-click on the slide, a menu will appear. Look for the option that says "Duplicate Slide" and click on it.
How to copy slides to or from another presentation
On the Home tab, in the Clipboard group, click the Copy button (or press Ctrl+C): Right-click on the selection and choose the Copy command from the popup menu: 5. In the working (destination) presentation, do one of the following: Select the thumbnail after which you want to insert the copied slide (s) or click the empty area after the thumbnail.
How to Save a Copy of a PowerPoint? [Step-by-Step Guide!]
To save a PowerPoint presentation as a read-only copy, follow the easy steps mentioned below -. Step-1: Click on the "File" Tab. In the menu ribbon located at the top of the screen, click on the "File" tab. In the sidebar located on the left side of the "File" menu, click on the "Info" option. Step-2: Click on the "Alway ...
How to Make a Copy of a PowerPoint [100% Working ]
Tag: can be used to copy multiple PPT files. Step 1. Open your File Explorer (Windows) or Finder (Mac), and locate the PowerPoint file you want to copy. Step 2. Choose the file and right-click on it, then choose Copy. (You can also choose multiple files by pressing the Ctrl key.) Step 3.
How to Copy Slides in PowerPoint (5 minutes or less)
In 5 minutes or less, learn 3 ways to copy and paste slides from within multiple PowerPoint presentations while maintaining the original design of the slide.
How to Copy and Paste in PowerPoint? [With Shortcuts & Tips!]
This will make a copy of the slide to your clipboard. Alternatively, you can skip ' Step-1 ' by just selecting the slide and pressing ' Ctrl + C '. Step-3: Right-click between the two slides and Paste the Copied Slide. Finally, position your cursor on the slide bar where you want to paste the copied slide.
How to copy or duplicate a PowerPoint slide and put it anywhere in your
5. You can also access any of these options on the far left side of the "Home" tab. Click the page icon to copy the selected slide, or click the small arrow next to it to choose between "Copy" or ...
Copy and paste a slide master from one presentation to another
Open both presentations: the one you want to copy a slide master from, and the one you want to paste the slide master into. In the presentation that has the slide master you want to copy, on the View tab, select Slide Master. In the slide thumbnail pane, right-click the slide master, and then select Copy. Notes: In the thumbnail pane, the slide ...
How to Copy a PowerPoint to a New PowerPoint
2. Click the first slide you want to copy, press "Shift" and click on the last slide. All the slides in between will be selected. Press "Ctrl-C" to copy the slides.
How to copy just the contents of a slide from a Power Presentation to
Open the Complete Power Presentation inside PowerPoint that has the slides you want to use. 2. Go to the slide that has the content you want to use. Use your mouse to draw a box over the entire slide, highlighting everything on the slide (or single-click anywhere in the slide and use CTRL+A), then use Edit > Copy (CTRL+C). 3.
Reuse (import) slides from another presentation
On the Home tab of the ribbon, in the Slides group, click the arrow below New Slide, and then select Reuse Slides. In the Reuse Slides pane, click Open a PowerPoint File. In the Browse dialog box, locate and click the presentation file that contains the slide that you want, and then click Open. If you want the slide that you are adding to the ...
How do I select and copy all text from all slides in a power-point?
I can export the presentation to Onenote but it's not searchable (Ctrl-F does not work). So I was hoping I could just copy and paste all the text from powerpoint into Onenote but I can't seem to find a way to do that... does anyone have ideas or solutions? I usually use File>Save As>PDF (the file sizes are much smaller), but I created a PDF ...
How to delete a slide in PowerPoint
How do I delete a PowerPoint presentation? Navigate to the location of the PowerPoint file whether in a folder or in OneDrive. Right-click the file, choose Delete, and confirm if prompted.

How to Make a Copy of a Microsoft PowerPoint? (The Easy Way)

Short Answer

What is a PowerPoint Presentation?

Benefits of Making a Copy of a PowerPoint Presentation

Step-by-Step Guide to Making a Copy of a PowerPoint Presentation

Tips for Making a Copy of a PowerPoint Presentation

How to Access the Copy of the PowerPoint Presentation

Different Ways to Store and Access Multiple Versions of the PowerPoint Presentation

Common Mistakes to Avoid When Making a Copy of a PowerPoint Presentation

Final Thoughts

Recent Posts

How to Copy a PowerPoint to a New PowerPoint: A Step-by-Step Guide

Introduction

Step by Step Tutorial on How to Copy a PowerPoint to a New PowerPoint

Step 1: Open the Original PowerPoint Presentation

Step 2: Save the Presentation with a New Name

Step 3: Make the Desired Changes to the New Copy

Additional Information

Frequently Asked Questions

Will copying a PowerPoint presentation also copy the animations and transitions?

How do I ensure that I don’t overwrite the original presentation?

Can I copy a PowerPoint presentation to a different version of PowerPoint?

Is it possible to automate the copying process for multiple presentations?

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How to Duplicate a Slide in Powerpoint: A Step-by-Step Guide

Step by Step Tutorial on How to Duplicate a Slide in Powerpoint

Step 1: Open Your PowerPoint Presentation

Step 2: Right-Click on the Slide

Step 3: Duplicate the Slide

Tips on How to Duplicate a Slide in Powerpoint

Frequently Asked Questions

Is there a keyboard shortcut to duplicate a slide?

Can I duplicate a slide with animations and transitions?

Will duplicating a slide increase my file size?

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