types of application letter

Application Letter: Definition, Types and How to write it

We are all familiar with writing the application of leave of absence at least once in our lives. If you can’t relate, there are countless other times application letters are written. It can be for a job, asking for permission to host a football competition on the school grounds, asking for a transfer certificate after your dad gets posted somewhere else, etc. Here, I will tell you how you will write a general application letter.

What is an Application Letter?

If you’ve been following, the letter you write when you request for something, ask permission for something or apply for something, is an application letter. It is usually a one-page letter. It can be written for domestic or professional purposes. It can also accompany documents sometimes, like job application letters. So to say, application letters encompass more than cover letters; they can be an inquiry and a request letter too.

Types of Application Letters:

Following this thread, application letters can be classified into 3 broad groups . They include:

• Job Application Letter ( sample )
• Academic Application Letter ( sample )
• Personal Application Letter

Examples of job application letters include:

See cover letters

Examples of academic application letters include:

• Application letter seeking permission
• Scholarship application letter
• Application for leave of absence/in advance
• Application for a seat in the hostel
• Application for a testimonial, etc.

Examples of personal application letters include:

• Loan application letter
• Rental application letter
• Application letter for a deduction of fine
• Application withdrawal letter
• Internship application letter
• Transfer application letter
• Application letter for a travel grant, etc.

Note that these personal letters can be written person-to-person or person-to-business.

Steps on How to Write An Application Letter:

Like any other basic letter writing, the application letter starts with planning. Plan on the content, enquire about the recipient, think through about the details to include, keep things simple and short, and et voilà!

Let’s break things down.

Suppose you are writing an application to your college professor for the retake of your Microeconomics exam. Here’s how you draft your piece:

• Start with the date.
• Include the name of the professor, his post, department, and name of the university. Your professor can be an external or internal faculty. If he is an external faculty, mention this and the name of your university. If not, you still should include it to make things more precise. Add his contact information.
• Follow this up with the date. Proceed to the subject line, here, application for the retake on an exam is the subject.
• In the first paragraph, introduce yourself. Mention your name, batch, and program, followed by the course name. Now state why you are writing, which is to apply for the retake of your Microeconomics exam.
• Next paragraph should mention the reasons for you to skip the exam. Make sure they are valid grounds. If you had been sick, attach prescriptions or documents from the appointment. If you had been away for personal issues, give brief details of the event.
• In the closing paragraph, ask him/her to excuse you on these grounds and to retake your exam and say how it will be beneficial to you.
• Close with your details. Don’t forget to add your contact information like the mailing ID here.

Tips to Remember:

• Take care of the readability and white space in your letter.
• Make sure your pints connect with each other. Don’t include irrelevant information since an application is to be concise by format.
• Take care of grammatical and spelling errors.
• Be sure of the dates you are writing in the letter.

Related Contents

• Appreciation Letter: Definition, Types, and How To Write it
• Proposal Letter : Definition and how to write it

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How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

• Mar 26, 2024
• 11 min read

How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

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Job Application Letter Format and Writing Tips

• Tips for Writing an Application Letter

Job Application Letter Format

Job application letter template, job application letter example.

• Job Application Email Example

A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.

In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send. 

Tips for Writing a Job Application Letter

Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.

Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.

Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.

Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.

Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.  

Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.

Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.

Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.  

Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code

Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph The  first paragraph  of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.

Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.

Mention specifically how  your qualifications match the job  you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.

Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.

Complimentary Close (examples)

Signature (for a hard copy letter)

Typed Signature

Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com

July 14, 2021

Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:

• Data reporting/data entry on HRIS software
• Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
• Producing company events, such as the annual company-wide picnic (100+ employees from across the country)

I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.

Best regards,

Signature (hard copy letter)

Melissa Brown

Job Application Email Example 

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

• Expertise with most popular content management systems, including WordPress
• Analytics knowledge, including expert-level facility with Google Analytics
• A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.

How to Get Your Application Noticed

Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.

Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.

Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.

How to Write Application

Table of Contents

Introduction to How to Write an Application

Writing an application is more than just jotting down a few lines. Whether you’re addressing a principal, drafting a job application letter, or requesting leave, it’s about clear, structured communication. In our digital age, many turn to online searches, looking up “ how to write application in English ” or seeking the right “ application letter format .” Such searches highlight the need to understand application writing across various contexts, be it school or work. In this guide, we’ll walk you through the nuances and steps of crafting effective applications for different scenarios, ensuring that you master the art of communication.

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What is an Application Letter?

An application letter is your introduction when you’re looking to establish a connection. Whether you’re figuring out “ how to write application to principal “, drafting a “job application letter”, or learning “ how to write application for leave “, it serves a singular purpose: to communicate your intent and qualifications. This isn’t just about following the “ application letter format ” you might find online. It’s your pitch. When you “write application in English” or any other language, it’s your chance to go beyond your resume and genuinely connect with the recipient. So, whenever you think of “ how to write application ,” consider it as a tool to present your best self, tailored to your specific needs, be it school, work, or other endeavors.

Importance of Crafting the Perfect Application Letter

In today’s digital age, a simple search like “ how to write application ” yields countless results. But writing the perfect application goes beyond just adhering to standard formats. Whether you’re learning “how to write application to principal,” preparing a “job application letter,” or figuring out “how to write application for leave,” it’s essential to capture your unique voice and intent.

A well-crafted application can set you apart. It’s not merely about filling out a template; it’s about connecting with the recipient, whether that’s a school, an employer, or a teacher. Using the right “application letter format” is just the beginning. It’s the content, the clarity, and the genuine intent that truly makes the difference.

In essence, every “how to write application in English” search or query about “application writing” is an individual’s pursuit of excellence and distinction. Because, in a world filled with applications, the perfect one is memorable, impactful, and opens doors to opportunities.

Application Format

Format for Writing an Application:

Heading: Regardless of whether it’s “ how to write application to principal ” or “ how to write application for leave ,” starting with a clear heading sets the tone. It briefly summarizes the intent of your application.

Recipient Details: Before you delve into the content, always address the right person or authority. This shows respect and ensures your application reaches the intended audience.

Opening Statement: This is where you introduce yourself and state the main purpose of your application. Whether you’re drafting a “ job application letter ” or any other type, this segment should be direct and to the point.

Body: This is the heart of your application. Here, you expand on the information mentioned in the opening, providing details, experiences, or reasons. For instance, if you’re exploring “how to write application letter for a job,” this section might highlight your qualifications and experiences.

Conclusion: A concise wrap-up, reiterating your request and expressing gratitude for the consideration.

Signature: Always end with a formal signature. It adds authenticity to your application.

While there are various online guides and “ sample application templates ” available, understanding the core elements of “ application format ” ensures you tailor your content effectively. Remember, the format is just the skeleton; it’s the genuine intent and clarity of your words that breathe life into any application.

How to Write an Application

Writing an application is like telling someone what you want in a clear and polite way. It could be for a job, school, or even asking for time off. It’s important to be clear, honest, and to the point. You should also follow any rules or formats that are expected. This guide will give you simple steps to make your application good and easy to understand.

Write an Engaging First Paragraph

First paragraph of your application is your initial chance to capture the recipient’s attention. Whether you’re learning “how to write application to principal” or drafting a “job application letter,” that introduction sets the tone.

• Start with Clarity: Clearly state your purpose from the beginning. If it’s about “ how to write application for leave ,” mention the reason for your leave in the first few lines.
• Introduce Yourself: A simple introduction of who you are can make your application personal. For instance, “I am Jane, a third-year student,” or “I am Mark, an engineer with five years of experience.”
• Be Direct: Don’t beat around the bush. If you’re inquiring about “ how to write application for school ,” state your intent to join the school or your reason for reaching out.
• Stay Relevant: Ensure you incorporate relevant keywords from your research, but don’t force them. It should flow naturally, providing value to the reader.

Highlight Your Attributes: Making Your Application Stand Out

Every application has a purpose, whether it’s for a school admission, a job position, or a simple request like “how to write application for leave.” What makes yours different? It’s the attributes you bring to the table.

Know Your Strengths: Before you “write application in English” or any other language, list down what you’re good at. These could be skills, experiences, or even unique perspectives you offer.

Be Genuine: When you talk about your attributes, be honest. If you’re writing a “job application letter,” discuss the skills that make you suitable for the job, not just what you think they want to hear.

Use Real-life Examples: Instead of just stating you’re a team player, share a brief instance where you worked in a team and achieved success.

Stay Relevant: Ensure your attributes align with the purpose of the application. For example, if you’re figuring out “how to write application to principal” for a leadership program in school, highlight leadership qualities or instances where you took charge.

Avoid Jargon: Use simple words. Instead of saying “I spearheaded a project,” you can say “I led a project.”

Crafting the Perfect Closing Sentence

The conclusion of your application is as crucial as the beginning. The closing sentence often plays a pivotal role in ensuring your application resonates with the reader.

Reiterate Your Main Point: Quickly recap your main reason for writing. If it’s a “job application letter,” you might restate your keen interest in the position.

Express Gratitude: A simple thank you can go a long way. Acknowledge the reader’s time, like “Thank you for considering my application for the school.”

Keep it Simple: A closing sentence shouldn’t be complex. A straightforward “I’m eager to contribute to the team” or “I’m looking forward to the opportunity” can be effective.

End Positively: Leave the reader with a positive note, ensuring they remember your application amidst others.

Include a Call to Action (if relevant): If applicable, subtly encourage the next step. For instance, “I’d appreciate the chance to discuss my qualifications further.”

Write an Application in 10 Easy Steps: From Start to Finish

Writing an application might seem daunting, but with the right approach, it’s straightforward. Here are 10 easy steps to guide you, whether you’re figuring out “how to write application to principal” or drafting a “job application letter.”

• Research: Start by understanding the purpose. Are you writing for a job, school, or leave? Each requires a different tone and content.
• Choose the Right Format: Before you start, know the right “application letter format” to follow. A clear structure helps in conveying your message effectively.
• Start with a Clear Heading: This sets the tone and briefly summarizes the intent of your application.
• Address the Recipient: Whether it’s a teacher, principal, or employer, addressing the right person shows respect and ensures your application reaches the intended audience.
• Introduction: Introduce yourself and state the main purpose. Keep it direct and clear.
• The Body: This is where you dive deep. If you’re focusing on “how to write application for leave,” mention the reason. For a job, highlight skills and experiences.
• Supporting Information: Attach any documents or references if needed. It adds weight to your application.
• Conclude: Wrap up by reiterating your request and expressing gratitude for consideration.
• Review: Before submitting, ensure everything from the format to the content aligns with your “how to write application” research.
• Signature: A formal signature at the end adds authenticity.

Tips for Writing Application Letter

A well-crafted application letter can make a world of difference when applying for a job, school, or even a simple leave request. Here are some tips of can follow:

• Understand the Purpose: Are you writing an “application for leave” or a “job application letter”? Tailor your content accordingly.
• Follow the Right Format: Stick to the recommended “application letter format” to ensure professionalism.
• Address the Right Person: Always ensure you’re addressing the appropriate individual, like a principal, teacher, or hiring manager. A personal touch goes a long way.
• Stay on Point: If your letter is about “how to write application for school,” keep the content focused on your intent to join the school.
• Highlight Key Qualifications: Discuss the skills or experiences making you the ideal candidate for what you’re applying for.
• Be Authentic: Genuine intent and honesty shine brighter than exaggerated claims.
• Proofread: Before you finalize your “how to write application in English” effort, ensure there are no errors. A polished letter always leaves a better impression.
• Stay Positive: Even if it’s a request or a plea, maintain a positive and hopeful tone throughout.
• Close Strongly: As discussed earlier, end your application on a positive note, leaving a lasting impression.

By keeping these tips in mind, not only will you have a well-structured application letter but also one that effectively communicates your message and stands out among the rest.

Mistakes to Avoid While Writing an Application

When writing an application, like one for a job or school, it’s easy to slip up. Here are some common mistakes to watch out for:

• Being Too Vague: Always be clear about what you want. If it’s about “how to write application for school,” mention the school and why you’re interested.
• Not Following Instructions: If there’s a set “application letter format,” stick to it.
• Spelling and Grammar Errors: Always check your work. Mistakes can make it seem like you don’t care.
• Using the Same Letter Everywhere: Don’t use the same application for different jobs or schools. Tailor it to fit each place.
• Being Too Long: Keep it short and to the point. No one has time to read a very long application.
• Not Being Honest: Always be truthful about what you can do and your past experiences.
• Skipping Important Details: If you’re explaining “how to write application in English,” don’t forget key steps or tips.

By avoiding these mistakes, your application will be clearer, more honest, and have a better chance of getting noticed.

Frequently Asked Questions on How to Write Application

How to write an application letter.

Start with your details and the date. Address the reader, state your purpose, give some details about yourself or what you want, and end with a courteous goodbye.

How to Write a Job Application Letter?

Start by listing your name and address. Mention the job role you're applying for, share your work experience, and explain why you're a good fit. Close with a polite thank you and your contact details.

How do I write a school application?

Begin with your name and details. Specify the course or grade you're applying for. Mention your past school or any relevant achievements. Share why you want to join and wrap up with a polite ending.

What is the format for application letter?

Use a formal layout: Your details, date, recipient's details, greeting, introduction, body, conclusion, and sign-off.

What are the 3 types of application letter?

The main types are: the application letter (for job applicants), the prospecting letter (inquiring about job openings), and the networking letter (asking for job search help).

How do I write a good application letter for a school teacher?

Mention the teaching position you're applying for. Highlight your teaching experience, educational background, teaching methods, and why you're interested in that particular school.

How do I write a short job application letter?

Keep it brief. Mention the job you're applying for, a few key qualifications, and express interest. End with a quick thank you and your contact details.

What is the example of job application letter for a fresher?

Dear (Hiring Manager), I'm a recent (your degree) graduate from (your college). I'm interested in the (specific job) at your company. My coursework in (relevant courses) and internship at (previous place) have equipped me with valuable skills. I'm eager to bring my enthusiasm and learn more on the job. Thank you for considering me.

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Jobscan > Cover Letter Formats

Top 5 Strategic Cover Letter Formats to Get You an Interview Today

Crafting a concise yet compelling cover letter increases your chances of getting scheduled for an interview. It should highlight your most relevant skills and give a glimpse into your personality, so recruiters know you’re a good fit. Read on to learn all you need to know about cover letter formats that bring you one step closer to a job offer.

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TABLE OF CONTENTS

What is a cover letter and why does it matter?

A cover letter is a short document that is typically sent together with a resume , curriculum vitae, portfolio, or other important attachments in a job application. Its main purpose is to highlight details that are relevant to a job and that can improve a candidate’s chances of getting selected.

If you’re writing a cover letter, think of it as your one chance to show recruiters that you are what they’re looking for.

Don’t waste it by writing a meh letter!

It shouldn’t be just a random attachment to your resume. It has to make recruiters want to get to know you better.

Put your best foot forward using clear, descriptive language, and don’t be afraid to show off your biggest achievements and skills. If you have a letter ready, check out Jobscan’s cover letter checker to see if it’s doing all of that for you.

Benefits of proper cover letter formatting

Following the proper cover letter format ensures that:

• Your letter is easy to read through. Recruiters are busy people. They go through hundreds of applications. The right format makes it easy for them to read through your letter from start to finish–a good thing for recruiters and a plus for you.
• You get to expound on important parts of your resume. The right cover letter format provides space where you can briefly explain why you’re a perfect match without over-explaining your value.
• Your letter is tailor-fit to the job you’re applying for. It provides space for you to tailor your application to the job you’re applying for, as compared to sending a generic cover letter (or, worse, no cover letter at all!).
• Your letter is customized to fit where you are in your job search journey. The right cover letter format will help you get to your desired goal–whether you’re looking for opportunities for the first time, seeking to upgrade your skill sets, or hoping to expand your experience.

In a survey conducted on the impact of cover letters on job applications, 83 percent of respondents said that applicants who send a compelling cover letter can land an interview, even if their resume isn’t particularly impressive.

You wouldn’t want to pass up on that!

Still, you shouldn’t let your efforts go to waste by submitting a mediocre resume. You can use this free resume scanner to optimize your resume. Pairing a solid cover letter with a strong resume can further increase your chances of getting a call for an interview!

18 Free Cover Letter Templates That Will Actually Get You Interviews

By using one of our simple, easy-to-read templates, you’ll significantly improve the chances that your cover letter will successfully pass through an ATS and into the hands of a hiring manager.

How to format a cover letter

Regardless of which type you need to write, the general cover letter template remains the same. Follow this outline to write a winning cover letter:

This goes on the top left corner of your page. It doesn’t have to follow any specific date format, so you can choose one you’re comfortable using.

• Contact information

On a hard copy, you will need to include a more detailed version of your contact information. This goes below the date and should look like this:

Your Name Home address City, State, zip code Contact number Email address

Below this information is where the hiring manager’s information goes, which should look like this:

Manager’s Name Designation Company Name Office address City, State, zip code

If you’re sending only a digital copy, your contact information should look like this:

Your Name City, State Contact number Email address

Below the date and contact information is where your greeting should go. Remember: An eye-catching cover letter begins with a salutation that mentions the hiring manager’s name.

One major major mistake that applicants make is using impersonal ways to address the hiring manager, such as “Dear Sir/Madam” or the long-outdated “To whom it may concern”. These fail horribly at catching hiring managers’ attention and even show a lack of interest.

Another big mistake is indicating a name without verifying it’s the correct one. Few things are worse than a letter with the wrong addressee name.

Addressing a hiring manager by name , on the other hand, effectively grabs their attention. It has the same effect as when you hear someone calling your name on a crowded street. It will make you turn to see who’s calling you.

So doing a bit of research on whose desk your letter will end up on will give you a significant edge. You’ll want hiring managers to know you’re addressing them personally, and that you are genuinely enthusiastic about their company.

Examples of proper ways to start a cover are:

Dear Mr. Smith,

• Greetings John,

If you can’t find the hiring manager’s name, you may also use these examples:

• To the Editorial Team
• Dear Jobscan Team

You can also use “Dear Hiring Manager”. However, this feels a bit too detached. A better way is to address the specific team you’re looking to join.

This section is where you give a brief description of yourself. Highlight relevant skills, accomplishments, and experiences that show you are a high-value candidate.

Keep this section no longer than one paragraph with only two to three short sentences in all. If you have plenty of relevant accomplishments, pick only the best and most recent. You can elaborate on your other experiences during the interview.

The body of the letter should only be one to two paragraphs long. This is the part where you expound on the following details:

• Why you’re applying for the job
• What value you can add to the company or specific team
• Quantifiable accomplishments that are relevant to the role

Anyone can say they’re a convincing salesperson. But those with the results to prove it are perceived as more reliable.

If you’re unsure how to beef up your cover letter’s body, you can use the cover letter optimizer to help you determine the best details to include.

End your cover letter with a closing section where you can sign off using professional closings, such as:

• Respectfully,

Avoid using overly casual or inappropriate sign-offs, such as:

• Yours Truly,
• Warm Regards,

Also, keep the tone professional yet friendly.

The closing section is also where you may reiterate your interest in the company or a specific position.

Only touch on past experiences that you can back up with numbers. Compared to vague claims about your track record or accomplishments, measurable results are more persuasive and give a clear picture of your strengths.

Cover letter format sample

Take a look at this example to help you write your own cover letter:

Jill Jobscan Jobhunt Rd. City, WA 1234 (123) 456-7890 [email protected]

My five years of experience as a Human Resource professional has increased my passion for people and building work environments where everyone thrives. I have a combination of expertise and dedication toward shaping a healthy work culture, which I would love to bring to your team if I am granted the opportunity.

During my engagement with Summit Agency, I successfully reduced turnover rates across all departments by 56 percent. I also implemented mental health programs and a hybrid work setup for selected teams, which boosted employee morale by 40 percent and confidence in leadership by 28 percent.

I admire your company’s drive for equal opportunities, work-life balance, and a healthy work environment. And I look forward to potentially joining your team and helping you make it happen.

Jill Jobscan

NOTE : Check out our cover letter examples page. These examples cover a wide range of jobs, industries, and situations, providing the guidance you need to create a winning cover letter.

Types of cover letter formats

There are five main types of cover letters :

• Application
• Prospecting
• Career change

The first four are your traditional formal letters, usually in block format and having only three to four short paragraphs. Traditional cover letters also typically have a business-like tone, but networking cover letters tend to be conversational and casual.

Aside from these four, there is another type of “cover letter” that is recently gaining popularity–the email “cover letter”.

To know which of these best suits where you are in your job search, let’s find out more about these cover letter formats:

Application cover letter

The most common cover letter format is the application letter. This is what you would send to a recruiter to supplement a resume or curriculum vitae. It should contain all details that are relevant to the job ad and answer the question, “Why should we hire you?”

Here are ways you can make sure your letter matches the job post:

• Touch briefly on the company, such as its vision or culture.
• Only include skills and achievements that match the job.
• Use a cover letter analyzer to find out details to include, words to avoid, and measurable results to increase your match rate.

Pick only your best accomplishments and experiences, and make sure that the cover letter is tailored for the job. Recruiters who have gone through hundreds of applications can spot a generic cover letter from a mile away!

Prospecting cover letter

A prospecting cover letter is somewhat similar to an application cover letter. It’s something you use when you’re searching for a job–only this time you’re not eyeing a specific post.

This is the type of cover letter template that you would send when you’re interested in working for a company and are eager to learn about open positions.

Otherwise, it will give the impression that you’re not sure how you can add value to the organization.

This is an example of how NOT to write a prospecting letter:

“I have five years of experience as an HR professional, with displayed strengths in compensation and benefits and recruitment. I look forward to seeing if I am a good fit for any current openings in your company.”

In the example above, the applicant is able to communicate her skills and experience. However, there is no mention of measurable results that show (instead of tell) that she indeed excels at them.

The phrase “any current openings” without mention of preferences in job roles also makes it a weak letter. It shows a lack of confidence and passion, which results in a letter that doesn’t stand out.

Here is an example of how to properly communicate your competencies in a prospecting letter:

“I am passionate about people and building a healthy work culture where everyone thrives. As an Employee Wellness Manager, I reduced turnover rates across all departments by 56 percent. I also implemented mental health programs and a hybrid work setup for selected teams, which boosted employee morale by 40 percent.

I admire your company’s drive for equal opportunities, work-life balance, and a healthy work environment. And I look forward to seeing if I am a good fit for any HR-related roles.”

In this example, the applicant gives recruiters a clear idea regarding her skill sets, expertise, and values. This makes it easy for hiring managers to determine whether she matches current openings in line with her preference and area of expertise.

Just because you’re not applying for a specific position doesn’t mean you don’t need to have one in mind. Make your prospecting letter more compelling by indicating which roles or tasks you would excel at.

Networking cover letter

What better way to search for a job or get a recommendation than through friends? You can take advantage of your professional network by sending former colleagues, acquaintances, or relevant people in your circle a letter that lets them know you’re open to new work opportunities.

If you have a wide network, that’s great! However, you should avoid shooting just anyone in your contacts list an email.

Here are some tips on how to make sure your letter produces the right results:

• Choose contacts in leadership positions or with a say in hiring. Reach out to strategic people with authority to hire, can affect hiring decisions, or are qualified to make a recommendation.
• Reach out to people who can lead you to opportunities. If you don’t have contacts who are hiring or have authority to hire, those who can lead you to people who are can make your job search easier.
• Contact former colleagues who can vouch for your work ethic or accomplishments. It’s easier for people to recommend or hire you when they know the value that you can add to their team. Having first-hand experience with your work ethic also helps people say with confidence that you’re a good choice.
• Initiate further conversation. Be proactive by ending your letter with an invitation to discuss opportunities. Show your eagerness by suggesting a time and place or asking for their availability. Don’t end your letter without a call to action or an opportunity to follow up.
• Give them a call beforehand. If you have a close enough relationship, calling them before sending the letter can give your job search a real boost. This way they’re already expecting your letter and are most likely better able to respond positively.

Career change letter

A career change cover letter is similar to an application letter, only that it signifies your intent to apply for a job in a different field or line of work.

Here are some tips on how to make this cover letter format work:

• Briefly explain your reason for the career shift. It’s natural for people to wonder why you’re suddenly making a career change. Give a brief but compelling answer to this in your letter. That way, recruiters understand why without thinking it’s probably only because your previous job didn’t work out.
• Highlight skills and experiences relevant to the role you’re applying for. You would also want to put in a few words explaining why these skills make you a good fit for the role, especially if this is a shift to a completely unrelated profession.
• Keep it short. All cover letters should be short and sweet. Always assume that whoever will get your letter is in a hurry. With a career change cover format, this can be a challenge because of the added information you need to include. But you can still make it concise by only picking important highlights and using descriptive words.

Email “Cover Letter”

This fifth cover letter format is a casual email that people typically send out when recruiters ask for a resume but don’t require a formal cover letter. It’s usually very brief and meant to inform recruiters that important documents have been attached to the email.

If you’re sending an email “cover letter”, make it work for you by briefly stating why you’re interested in the role and your most important relevant experience.

Even if recruiters don’t ask for a cover letter, it’s a good idea to send one anyway. Did you know that less than 40 percent of candidates send a cover letter even when recruiters ask for one? Sending a well-crafted cover letter will give you a huge advantage over other applicants.

How to format a cover letter correctly?

To correctly format a cover letter, simply follow this general outline:

Here are other things to remember when formatting a cover letter:

• Choose a professional, clean-looking font. Avoid decorative fonts like Monotype Corsiva, or an unprofessional-looking one like Calibri. Better options are Times New Roman and Arial.
• Be consistent with formatting. Use the same format, font, and document size for both your resume and cover letter.
• Use the block format . When writing formal letters, always use the block format. This means aligning all sections of the letter to the left and using single spacing.

What is a cover letter?

A cover letter is a short document that is attached to a resume, curriculum vitae, or portfolio. It is intended to expound on key skills and experiences on an applicant’s resume and help recruiters choose candidates that best suit a job post.

How to write a cover letter in block format?

To write a cover letter in block format, align all the sections of your cover letter to the left, set the spacing to single in between sentences, and double in between paragraphs.

The block format is most commonly used in formal or business emails and letters.

How to format a cover letter for an internship?

To format a cover letter for an internship, you would still want to follow the general cover letter format. You can still highlight skills and experiences in the body of your cover letter even if you don’t have any actual work experience.

Here’s how:

• List volunteer experiences and skills gained through each. You can also briefly explain how these skills are relevant to the program.
• Include extra-curricular activities. Showcase those where you had an active or leadership role, and describe competencies gained through each.
• List relevant awards and recognitions. Pick only those that communicate strengths applicable to the internship program.

What’s a good cover letter email format?

A cover letter email format should be brief and clear, while effectively showcasing your suitability for the job through relevant skills and experience. There is no set format to follow when writing a cover letter email, but we recommend the following:

• Body section where you can share your interest in the role and your relevant skills
• Closing where you mention important attachments, such as a resume

Explore more cover letter resources

Cover Letter Writing Guide

ATS-Optimized Cover Letter

Cover Letter Examples

Cover Letter Templates

• TemplateLab
• Job interview
• Letter Of Application

49 Best Letter Of Application Samples (+”How to Write” Guide)

Almost all adults have written a letter of application when applying for a job that suits their qualifications. At times, the feedbacks could be extremely frustrating and it may not even be your qualifications that come into question. If the substance of your letter of application sample is okay, then it must have been the format. Therefore, you must learn all that you can to compose an effective job application template .

Table of Contents

• 1 Letter Of Application Templates
• 2 What is a letter of application?
• 3 Letter Of Application Samples
• 4 Writing a letter of application
• 5 Application Letter Examples
• 6 Practical tips to keep in mind when writing your letter of application
• 7 Job Application Templates

Letter Of Application Templates

What is a letter of application?

A letter of application which is sometimes called a cover letter is a type of document that you send together with your CV or resume. It provides details about your experiences and skills. It also contains detailed information about why you consider yourself the most qualified for the job you’re applying for.

In most application letter examples, you also enumerate reasons with explanations about your interest in the position you want which requires all of your relevant skills. Letters of application inform your prospective employer about your interest in the position, what makes you a worthy contender, and why the employer should choose you.

Letter Of Application Samples

Writing a letter of application

You would compose a letter of application for a variety of purposes which are either domestic or professional. All letter of application samples are generally of the formal type and they follow some predefined format which applies to most types of application letters. It is, therefore, essential to get acquainted with the steps when writing one:

Preparation

• Get a blank sheet of paper and divide this into two columns. Indicate “Requirements” in one column and “Skills” in the other. Now read the details of the job vacancy very carefully. While doing this, familiarize yourself with the job requirements too.
• At this point, you should already have a resume which you can compare with the requirements of the job, both in terms of skill and experience. Including these major points relevant to the job provides for you the right and most significant information in your application letter format more efficiently and quickly.
• Start your job application template by including your contact details at the top. The purpose of this is to make it very easy for the prospective employer to find out exactly who you are and how to contact you. Make sure you use the correct letterhead too.
• Include the company’s information. After your contact details, you should also provide information about the company of the employer you’re applying to and this includes the name, job title, company name, and the business address. Providing these details gives the impression that you’ve taken some time to compose a customized letter of application to that company.
• Including this information also shows that you have done extra research about the hiring manager of the position you want. You can always search for the company’s website to find out the hiring manager’s name. Or as an alternative, search for the name of the department head of the department to which you’re applying. If you can’t access either name, it’s still okay to address the application letter to the company’s hiring department.
• Address the letter to the employee whom you’re writing to. Including this in your application letter format shows that you’re formal enough to begin with an official address. Never address your application letter with the words “ To Whom It May Concern .” This is very generic and informal. It also gives the impression that you didn’t do much research on the company you’re applying to.

Application Letter Examples

Writing the letter of application

• Write a compelling first paragraph. Write something that draws the interest of your reader, in this case, the hiring manager. Most application letter examples end up in the dust bin because they’re devoid of appeal. To avoid this, treat your first paragraph like a breaking news article by opening with a declarative statement.
• Inform the reader about your enthusiasm for applying for a position in the company. Demonstrate to the hiring manager about your familiarity with the company’s work and how you would perfectly fit for the position applied for.
• Mention where you discovered the information about the position you’re applying. Make some calls and research to find out if you have an acquaintance in the company. It’s always great to have a reference on the inside. Don’t hesitate to name drop, especially if the person granted you permission to do so.
• Elaborate why hiring you will benefit the employer. A job vacancy usually opens when the company has an issue which needs solving. As an applicant, it’s your job to solve this issue among other things.
• You can refer to your resume where you have enumerated your accomplishments, experiences, and skills. From this, you can use an example or two and elaborate on them. These show that you are very much qualified for the role.
• Provide a brief summary of your strengths, experience, and qualifications. The second paragraph of your letter should provide a summarized description of your experiences and abilities to demonstrate why you’re the perfect choice for the job.
• Highlight the most significant parts of your professional career. Although your most recent accomplishments would be a good place for you to start, you might have a past experience which perfectly fits the required qualifications of the job. If you need to dig deeper to prove your worth, then do so.
• Create an image of yourself which isn’t on your resume. Resumes typically depict what you’ve done during your last assignments or jobs. As an applicant, you would also want the hiring manager to see the person behind these accomplishments.
• In maybe two or three sentences, express your thoughts on how your previous company has personally made an impact on you and how this dream job application will, in one way, shape your future. Showing this human side of you proves that you are more than the facts printed on paper.

Finish up your application letter

• Create a brief summary explaining why you are the best candidate for the position in just one sentence. It’s best to end your letter with a polite reminder to your prospective employer why you’re the best applicant for the job and this gesture may earn you an interview. But do this succinctly in just one meaningful sentence.
• Provide a gentle invitation to reach out to you. Make an invitation to your reader about wanting the chance to speak more about the vacant position. It isn’t redundant to give your contact information again just for emphasis.
• Also, don’t forget to thank the hiring manager about any consideration that he will make then end the letter with a courteous statement like “looking forward to hearing from you at the earliest convenience” or something equally pleasant.
• Sign off. This step can, at times, be very frustrating, especially if you don’t know what’s considered appropriate. Using a tone that’s too formal may have a tinge of insincerity and it might not fit the overall style of the letter itself. Just be sincere without sounding offensive, period.
• Finally, after signing off, write your complete name and affix your signature. If your word processor has been set up for a signature, you may insert this underneath your name. Or you can print out the final version of your letter then affix your signature. For a letter of application sample, a signature is optional.

Practical tips to keep in mind when writing your letter of application

Depending on what it contains, how you prepared it, and how you formatted it, a letter of application can either make you or break you. To make sure that your application letter format will support you, consider the following tips:

• Get right to the point The first paragraph of your job application template should already state the purpose. Indicate the job you’re applying for, the name of the company, and the source of the job vacancy listing. You can mention why you’re a strong contender for the position but do so in a direct-to-the-point statement.
• Offer a variety of information Instead of being too technical, tone down your language on a more personal level, not to sound like the contents of your bullet-point resume. An anecdote about your career and work experience will do just fine. Although a resume is a must when applying for a job, the application letter should highlight relevant information which your resume cannot do.
• Make a good case for yourself The main objective of your letter of application is to land a job interview which hopefully will get you a job offer. A good application letter can achieve both goals for you. Another way to enhance your chances is by offering details regarding your experiences and job background which demonstrates why you’re a very qualified candidate. Expound on how your previous jobs have prepared you adequately for the position and what good you can do with said position and the company as well. Highlight your strengths.
• Close the letter with relevant details Don’t forget to include a note of thanks towards the end of the letter to show your appreciation for considering you for the position. Again, provide your contact details and state how you plan to follow up on your letter. This gives the impression on your genuine interest for the position.

Job Application Templates

More Templates

Job Abandonment Letter

Referral Letters

Two Weeks Notice Letters

Employee Evaluation Templates

90 Day Review Templates

Teacher Resignation Letters

Official Site of The State of New Jersey

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Division of Taxation

If you are receiving an error message when attempting to file or pay online please allow 24 hours and try again. we apologize for the inconvenience., our trenton regional information center is temporarily closed. please check our website for updates when it will reopen., eligibility requirements and filing information, homeowner eligibility requirements.

You are eligible if you met these requirements:

• You were a New Jersey resident; and
• You owned and occupied a home in New Jersey that was your principal residence (main home) on October 1, 2021; and
• 2021 property taxes were paid on that home; and
• Your 2021 New Jersey gross income was not more than $250,000.

Filing Information

Filing Deadline

The filing deadline is November 30, 2024.

All property tax relief program information provided here is based on current law and is subject to change.

You will be asked to enter the amount of your gross income from line 29 of your 2021 New Jersey Income Tax return (NJ-1040). If you do not have your 2021 NJ-1040, you may enter the gross income amount from your 2023 NJ-1040. If you were not required to file a New Jersey Income Tax return, report zero as your gross income.

If you are an executor or surviving spouse/civil union partner, filing on behalf of an eligible homeowner who died on or after October 1, 2021, you must file a Special Circumstances Application . You will be able to attach supporting documents with the application (i.e., death certificate).

Do not include the deceased spouse's name on the application.

If you file on behalf of an estate, we will issue the approved benefit in the name of the estate. You should speak to your bank and/or seek guidance from your attorney prior to closing the estate bank account.

You may not claim an ANCHOR benefit if:

• Your principal residence (main home) was completely exempt from paying property taxes;
• You made P.I.L.O.T. (Payments-in-Lieu-of-Tax) payments to your municipality. These payments are not considered property taxes for purposes of the ANCHOR benefit for homeowners.

You are not eligible to claim a benefit for a:

• Vacation home;
• "Second home;"
• Property you owned and rented to someone else.

If you were a resident shareholder of a cooperative housing complex or you owned a condominium and you paid property taxes on the unit, you are considered a homeowner for purposes of applying for the ANCHOR benefit. You are not considered to be living in a multiple-unit property. Answer "no" to the multi-unit question when filing.

If you were a resident of a continuing care retirement community and your continuing care contract required you to pay the proportionate share of property taxes attributable to the unit, you are considered a homeowner for purposes of applying for the ANCHOR benefit. You are not considered to be living in a multiple-unit property. Answer "no" to the multi-unit question when filing.

Assisted Living Facilities (ALFs). If you own a home, but were a temporary resident of an ALF, and you maintained your primary domicile, you are eligible to apply for the ANCHOR benefit. You must file for the home that you owned on October 1 of the application year.

If you remain in an ALF and permanently changed your primary domicile to the facility address, you should not file the application.

What You Need to File

You will need the assigned property identification number and PIN/Passcode of your principal residence (main home) you owned and occupied on October 1, 2021, to file online. Also, be prepared to provide your:

• Social Security number (SSN) or Individual Taxpayer Identification Number (ITIN) and, if applicable, the SSN/ITIN of your spouse or civil union partner;
• New Jersey gross income from line 29 of your 2021 or 2023 NJ-1040. (If you are not required to file an NJ-1040 for either 2021 or 2023, report "0.");
• 2021 filing status ;
• Date of birth and, if applicable, your spouse's/CU partner's date of birth;
• Driver's License or state Non-Driver Identification Card number.

You will also be asked if:

You owned the property with someone who is not your spouse/CU partner. If yes, what percentage did you own?

If you owned the property with someone who was not your spouse/civil union partner and there is no percentage preprinted on your application, you must file a Special Circumstances Application .

The property had more than one unit. If yes, what percentage of the property did you use as your main home?

If the property consisted of more than one residential unit and there is no percentage preprinted on your application, you must file a Special Circumstances Application . You do not qualify if your property has more than four units or if it has more than one commercial unit.

Confirmation Number

If you received an "ANCHOR Benefit Confirmation Letter," keep the letter as proof of your eligibility. We will file an application on your behalf. You may check the status of your benefit. If any of the information in your letter needs to be changed, file an application online .

If you filed online, you must choose CONFIRM at the end to receive your confirmation number. Keep this number for your records as proof that you filed an ANCHOR application.

Renter Eligibility Requirements

You are eligible for an ANCHOR benefit based on 2021 residency, income, and age, if you met these requirements:

• Your 2021 New Jersey gross income was not more than $150,000; and
• Your name was on the lease or rental agreement; and
• You paid rent; and
• You rented and occupied a residence in New Jersey that was your principal residence (main home) on October 1, 2021; and
• The rental property was subject to local property taxes, (see Qualified and Non-Qualified Rental Properties).

Social Security number (SSN) / Individual Taxpayer Identification number (ITIN) and, if applicable, the SSN/ ITIN of your spouse or civil union partner;

• New Jersey gross income from line 29 of your 2021 or 2023 New Jersey Income Tax return (NJ 1040). If you are not required to file an NJ-1040, report"0.";
• Date of birth and, if applicable, your spouse's/CU partner's date of birth.

You will also be asked:

• If you/spouse/CU partner were blind/disabled as of December 31, 2021;
• If you shared rent with anyone other than your spouse/CU partner on October 1, 2021;
• For the names of all other renters, if any, sharing the rent on that property;
• For your routing and account number from your bank, if requesting a direct deposit of your benefit.

If you received an "ANCHOR Benefit Confirmation Letter," the letter is your confirmation of filing. Keep the letter for your records. If you file online, you must choose CONFIRM at the end to receive your confirmation number. Keep this number for your records as proof that you filed an ANCHOR application.

You will be asked to enter the amount of your gross income from line 29 of your 2021 New Jersey Income Tax return (NJ-1040). If you do not have your 2021 NJ-1040 you may enter the gross income amount from your 2023 NJ-1040. If you were not required to file a New Jersey Income Tax return, report zero as your gross income.

If an eligible renter died before filing an application, either the surviving spouse/civil union partner or a personal representative should file the application.

Surviving Spouse/Civil Union Partner. Enter only your name on the application, even if your spouse/CU partner died during 2021 and your filing status is married/CU couple, filing joint return.

Personal Representative. If you are filing on behalf of an eligible renter who died on or after October 1, 2021, you must:

• Enter the decedent's last name, first name, and initial, followed by "estate of;" and
• Enter the mailing address where the check is to be sent (if not choosing direct deposit); and
• Check the box indicating the renter is deceased. You may be asked for documentation at a later date.

A personal representative filing on behalf of a deceased renter must sign in his or her official capacity. If it is a joint application, the surviving spouse/civil union partner must also sign (if filing by paper).

If there is no personal representative for the deceased renter, the spouse/CU partner signs the application and writes "Filing as Surviving Spouse" or "Filing as surviving Civil Union Partner" in the signature section (if filing by paper).

The address you use to claim the ANCHOR benefit must have been your main home on October 1, 2021. In general, your residence must have been subject to property tax.

Qualified Rental Properties

P.I.L.O.T (Payment In Lieu Of Taxes). There is one type of property that is exempt from the property tax requirement. Renters who lived in rental units that operate under a P.I.L.O.T agreement with their municipality are eligible to apply for the ANCHOR benefit.

Mobile Homes. If you owned or rented a mobile home that was located in a mobile home park, you are considered a renter for purposes of applying for the ANCHOR benefit.

Condominiums and Co-ops. If you rented a condominium unit or a unit in a cooperative housing complex, you are considered a renter for purposes of applying for the ANCHOR benefit.

Non-Qualified Rental Properties

Renters who lived in the following types of residences do not qualify to apply for the ANCHOR benefit:

• Tax-exempt housing or other residences owned by New Jersey, county, municipal, or federal government;
• On-campus apartments at New Jersey colleges and universities;
• Residences owned by religious, charitable, or other non-profit organizations (including on-campus apartments at private nonprofit colleges and universities); and
• All other properties exempt from local property taxes.

If you are not sure whether the residence you rented was subject to local property taxes, contact your building manager or the municipal tax assessor for information.

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How to apply

You must apply online in the  IRCC secure account .

Steps to submit your application

Step 1: make sure you have what you need.

To apply online, you’ll need

• a scanner or camera to create electronic copies of your documents
• a valid  credit or debit  card

Step 2: Read the instruction guide

Read the instruction guide   before  you complete your application. The guide will explain how to complete each field on the form.

Steps to take if you need to restore your status when you apply

• Restore my status as a worker
• You can upload this page in the “Client information” section under “Optional documents.”

Step 3: Know the fees you have to pay

In most cases, your fees will include processing fees for you and anyone you include in your application.

We’ll ask you to pay your fees at the end of your application.

Fees for open work permits

Make sure you pay all applicable fees:

• work permit fee (CA$155)
• open work permit holder fee (CA $100)
• Only pay this fee if your temporary resident status has expired.

Step 4: Create your online account or sign in

You need an account to apply online. You can use your account to

• pay your fees
• submit your application
• check your status

Create an account or sign in

Step 5: Get the right document checklist

After you  sign in to or create your IRCC secure account , you must answer some questions to get a personalized document checklist.

• Your personalized checklist will include most of the documents you need to upload.
• You must also follow the special instructions below to get the right document checklist.

Authorized paid representatives (APRs) can submit your work permit application on your behalf through the  APR Portal .

If you meet the eligibility criteria for an open work permit, answer “yes” to the following question:

• I am the subject of a removal order that is unenforceable.
• I applied for a study or work permit before entering Canada that was approved but not issued at a port of entry.
• I am a student in primary or secondary school, or a visiting or exchange student in Canada with visitor status.
• I am applying for an open work permit under an active public policy or pilot program announced by IRCC.
• I am a student who has completed a program of study that is a prerequisite to my enrolment at a designated learning institution with visitor status in Canada.
• spouse or common-law partner in Canada
• humanitarian and compassionate cases
• protected persons in Canada
• live-in caregiver in Canada

Step 6: Fill out the application form

Once you get your document checklist, follow the instructions on screen to complete your application and pay your fees.

When you fill out your work permit application form, enter the following details in the “Details of intended work in Canada” section:

• Box 1 –  What type of work permit are you applying for?
• Select “Open Work Permit.”
• Box 4 –  Job title  and  Brief description of duties
• Enter the correct provincial code in both the  Job title  box and in the  Brief description of duties  box.

Provincial codes

• For Alberta, use the code: ABEOI2024
• For Manitoba, use the code: MBEOI2024

Step 7: Upload your documents

The document checklist will include most of the documents you need. Below are the extra documents you must upload for this open work permit.

• copy of valid passport
• Family Information form [IMM 5707] (PDF, 2.3 MB)
• digital photo
• payment receipt in the Proof of Fee Exemption slot
• support letter issued by the province where you live and work, either Alberta or Manitoba
• copy of your current work permit (if applicable)
• letter of employment from your current employer

For the following documents, upload a page that says “not applicable”:

• employment reference letter
• employment records
• employment contract

How to prepare your documents

You can only upload 1 document in the  Optional documents section , with a maximum file size of 4 MB. To do this

• reduce the size of each document  before you save it
• combine your documents  into 1 scanned file
• save the combined document as “Client information”

Credit cards and prepaid cards

We accept credit cards and prepaid cards from:

• MasterCard ®
• American Express ®
• UnionPay ®  (for online applications only; debit cards not accepted)

If you use a prepaid credit card, keep it for  at least  18 months after you pay to make refunds easier.  Find more on prepaid cards .

We also accept all Visa Debit cards.

The card you use doesn't have to be in your name. The cardholder’s name will appear on the receipt but it does not need to match your application.

Debit cards

• be from a Canadian bank using  INTERAC ®  Online , and
• be registered for online banking through your bank’s website.

We also accept all Debit MasterCard ®  and Visa ®  Debit cards. If your card has the Visa Debit logo on it, alone or with the INTERAC ®  Online logo, select Visa Debit as your payment method.

The card you use does not have to be in your name. The cardholder’s name will appear on the receipt but it does not need to match your application.

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National Grid Electricity Transmission (Scotland to England Green Link 1): Compulsory Purchase Order 2023

Decision by the Secretary of State on a compulsory purchase order application by National Grid Electricity Transmission.

Applies to England and Scotland

National grid electricity transmission (scotland to england green link 1) compulsory purchase order, secretary of state decision letter, 1 august 2024.

PDF , 250 KB , 17 pages

The Order authorises National Grid Electricity Transmission the compulsory acquisition of land and rights in land.

Date of decision

1 August 2024

Scotland to England Green Link 1 Subsea High Voltage Direct Current Link (HVDC) From Torness in EastLothian to Hawthorn Pit in County Durham

Type of project / consent requested

Compulsory Purchase Order under the Electricity Act 1989 and Acquisition of Land Act 1981.

Maximum output

Not applicable.

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