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How to edit a header and footer in powerpoint.

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How to insert headers and footers in powerpoint, how to edit headers and footers in powerpoint, how to add a header in powerpoint.

Headers and footers in PowerPoint are ideal for displaying descriptive content, such as slide numbers , author info, the date and time, and more. We'll show you how to easily insert or edit info in a header or footer in PowerPoint.

To insert headers and footers in PowerPoint, open your presentation, and then click "Insert."

In the "Text" group, click "Header and Footer."

When the window opens, you'll be in the "Slide" tab. You can select any of the following options to add them to your slides:

• Date and time
• Slide number

You might notice that there isn't an option for a header. This is because headers aren't actually available on slides, but there's a simple work-around for this we'll cover below.

Related: How to Add a Header or Footer to a Word Document

After you make your selections, you can see in the "Preview" on the right where they'll appear on the slide.

Type the text you want to appear in the footer in the text box under "Footer." You can select the "Don't Show on Title Slide" option if you don't want PowerPoint to add the text to the title slide of your presentation.

After you have everything the way you want it, click "Apply" to add your content to the currently selected slide. We clicked "Apply to All" to add our content to all slides in our presentation.

The content now appears at the bottom of the PowerPoint presentation slides you selected.

This is difficult to see, though---let’s edit it!

There are a couple of ways you can edit headers and footers in PowerPoint. Since each slide in your PowerPoint presentation is likely different, you might only need to edit something on a single slide. If that's the case, just click the content and edit it as you would any other text in that slide.

You can edit the format of the text, too. Just click and drag your cursor over the text you want to edit to highlight it, and then use the formatting tools in the pop-up menu.

If you want to edit the footer on all of your slides, you can do so by going back to Insert > Header and Footer, but the formatting options aren't available there.

If you want to change the font size and color of the footer text on all slides, select "Slide Master" in the "Master Views" section under the "View" tab.

Click the top slide in the left pane.

Then, highlight and edit the footer text in this slide. We changed our font size to 14 pt., and the color to red.

When you switch back to View > Normal, your changes will appear on all slides.

Adding a header isn’t so much of a hack, as it is just adding a new text box to the top of your slide. You can do this in the Slide Master, so it will then appear on every slide in your presentation.

To do this, navigate to View > Slide Master to open the Slide Master. Select the top slide, go to the "Text" group under the "Insert" tab, and then click "Text Box."

Click and dragging your cursor to draw a header text box in the appropriate location, and then type your text.

When you return to View > Normal, your new header box will appear at the top of each slide.

• Microsoft Office
• Microsoft PowerPoint

How to Edit Footer in PowerPoint? [An EASY Solution!]

By: Author Shrot Katewa

I know the feeling! You try clicking, double-clicking, and everything else that you know, and you still can’t select the elements in the footer! It is really annoying, to say the least. Does that mean, you can’t edit the footer in PowerPoint? Well, you can!

To edit the footer in PowerPoint, click on the “View” tab. Then, select the “Slide Master” view. Select the “Master Slide” or the first slide. From this slide, you can add, edit or remove the footer in PowerPoint. Changes to the master slide will apply to all slides.

Some elements in the footer of a presentation are easier to edit than others. This is based on how they are placed when designing the presentation. If they are present directly on the slide, you may find it easier to edit. However, if the objects are placed using the “Slide Master”, this article will help you fix the problem!

My goal with this article is to help you understand everything you need to know about editing or adding a footer in PowerPoint.

So, let’s get started!

1. How to Change Footer Text in PowerPoint? 

As mentioned earlier, if you are unable to select the footer elements directly on the slide, you will have to go to the “ Slide Master ” view and change the footer in the “ Master Slide. ”

Don’t worry, I’ve described the complete process in a step-by-step manner below.

Step-1: Select the “Slide Master View” option

The first step of the process is to go to the “ View ” tab from the ribbon the select the “ Slide Master View ” option, which is located inside the “ Master Views ” section.

This will take you to the “ Slide Master ” view.

Step-2: Select the “Footer” in the “Master Slide”

After you have opened the “ Slide Master ” view, you will notice that the slides in the “ Slide Navigation ” bar have changed.

Here, you can edit almost all parts of the layout of the slides in your presentation. The first slide in this view, the slide that is a little bit to the left from all the other slides is the “ Master Slide ”.

In this step, you have to select the footer which will enable you to edit the text inside the “ Text Box ” of the footer.

Step-3: Edit the text

In this step, after you select the “ Text Box ” of the footer, all you have to do is to edit the text of the footer and then select anywhere outside the “ Text Box ”.

After that, click on the “ Close Master Views ” option to close the “ Slide Master ” view and you will notice that the edit in the footer has been updated to all slides.

2. How to Remove Footer from All Slides in PowerPoint? 

To remove Footers from all the slides in your PowerPoint presentation, you have to delete the footer in the “ Master Slide ” in the “ Slide Master ” view of your presentation.

Go to the “ Slide Master ” view and follow the process described in the 3 steps below.

Step-1: Open the “Slide Master” View

The first step is to open the Slide Master view in PowerPoint as we did in the previous section.

Step-2: Select the Footer in the “Master Slide”

After accessing the “ Slide Master ” view, the first thing that you have to do is to go to the “ Master Slide ” and select the “ Text Box ” of the footer.

To do that, you have to “ Left click ” once on the “ Text Box ” and the border of the text box will appear indicating that it has been selected.

Step-2: Press the “Back Space” or “Delete” keys

While keeping the “ Text Box ” of the footer in the “ Master Slide ” selected, hit the “ Back Space ” on the keyboard of your computer and the footer will be removed instantly.

Since edits on the “ Master Slides ” apply to all the slides that are following the layout, the footers from all the slides will be removed by removing them from the “ Master Slide ”.

3. How to Add Footer to All Slides in PowerPoint? 

Open the “ Slide Master ” view (as described in the previous sections) and follow the steps given below to add a footer to all slides in PowerPoint.

Step-1: Go to the “Header & Footers” option

After opening the “ Slide Master ” view, the first step is to click on the “ Header & Footer ” option which is located in the “ Text ” section of the “ Insert ” tab. This will open a pop-up window.

Step-2: Check the Footer box and type in the text

From the pop-up window, click on the box next to the “ Footer ” option and then type in the text that you want to add in all the slides as a footer inside the rectangular box below.

After that, click on the “ Apply to All ” button and the footer will be added to all the slides in your PowerPoint presentation.

4. How to Add Logo to a Footer in PowerPoint? 

To add a logo in the footer of your PowerPoint presentation, you have to insert an image in the “ Master Slide ” of your presentation.

Go to the “ Master Slide ” using the steps described earlier and follow the instructions given below.

Step-1: Open the Slide Master View

As usual, in order to make changes to the complete presentation, you will need to open the “Slide Master”.

Step-2: Insert the Logo to the Master Slide

Once you are in the “Master View”, the first step to adding an image/logo in the footer of your PowerPoint presentation is to upload the logo to your presentation. Go to the “ Insert ” tab and click on the “ Pictures ” option, which is located in the “ Images ” section.

This will open a drop-down menu. From the drop-down menu, click on “This Device.”

Step-3: Select the logo file

After you click on “ This Device ”, a new window will pop up on your screen. From that window, go to the folder on your computer which contains the logo you want to add and click on it. Then hit the “ Open ” button at the bottom right corner of the pop-up window to add it to your PowerPoint presentation.

Step-4: Format the logo and place it in the area of the footer

After adding the image to the slide, simply resize it and place it in your preferred area as a footer. This will add the logo to all the slides that are using the layout of the “ Master Slide ” in your PowerPoint presentation.

5. Can You Add Multiple Footer in a PowerPoint Presentation? 

Unfortunately, you can’t add multiple footers in your PowerPoint presentation directly. However, there is a workaround to this problem. The “ Master Slide ” in the “ Slide Master ” view is a master key to all the slides with the layout of the “ Master Slide ”.

You can use two different custom layouts to create a two-footer option. Then, when designing your presentation, simply choose the type of custom layout for the slide depending on the type of footer required.

Let me show you step by step how this can be achieved.

Step 1 – Go to the Slide Master View

As always, the first step is to go to the slide master view. By now, you should know exactly how this can be done. If you are not sure, simply scroll up and read through the first section of this article.

Step 2 – Add a Custom Layout

To add a custom layout, simply click on the “ Insert Layout ” option in the ribbon. This will add a new custom slide layout after the select layout slide.

Step 3 – Delete All Placeholders

The next thing that you want to do is to delete all the placeholders so that you are left with a blank slide.

To delete, simply click anywhere on the slide (outside the boxes), and press “Ctrl+A”. This is a shortcut to select all. Then, press the “Delete” or “Backspace” key on your keyboard.

You will now be left with a blank custom layout slide.

Step 4 – Duplicate the Blank Custom Layout Slide

Next, create a copy of this blank custom layout slide that we just created. You can do this by simply using copy and paste in PowerPoint .

Alternatively, you can also right-click on the slide, and from the options, choose “ Duplicate Layout “.

Step 5 – Create Multiple Custom Footers

Now, create the two different footers on both the custom layout slides respectively. Do so just as you would on a normal slide.

For the sake of this example, I’ve added the logo of my brand – artofpresentation.

Step 6 – Rename the Custom Layouts

Now, rename the custom layouts so that you are able to easily identify the two layouts with two different footers and exit the slide master view.

Step 7 – Selecting the Layouts

The final step of the process is in the front end.

When inserting the slide with the custom layout option, simply click on the “Home” tab . Then, click on “Layout”. From the dropdown, choose the layout with the custom footer that you want to apply.

As you can see in the image above, two different footer styles have been applied to two different slides using custom slide layouts in the slide master view.

One thing to remember is that make sure that you delete any pre-existing footer from the “Master Slide” in the slide master view.

You can also add the footer directly to a specific slide in “Normal View” . To do that, create a custom blank layout by deleting the elements as mentioned in the steps above.

Then, in “Normal View”, insert the blank custom layout, and add the elements directly to the footer of a specific slide instead of using the “Slide Master View”.

6. How to Lock Footer in PowerPoint? 

There is no direct way to lock the footer of your presentation in Microsoft PowerPoint so that other people with the PowerPoint file cannot edit it.

However, there are third-party software that can help you to do this. I would like to recommend “ OfficeOne: Shape Locker. ” It is a software that allows you to lock not only the footer in your PowerPoint presentation but also headers, shapes, objects, images, and more.

To use this software, all you have to do is download it from their website using this link and it will be automatically integrated into your PowerPoint. You will find it in the “Design” tab of your PowerPoint presentation. 

7. PowerPoint Footer Not Showing? Here’s What to Do!

Some users have complained that they can’t add a footer or the footer that they have added to their PowerPoint presentation is not showing on the slides. This may happen because there is no placeholder for a footer in the “ Master Slide ” of your PowerPoint presentation.

To add a placeholder in the “ Master Slide ” of your presentation, follow the simple steps given below.

Step-1: Select the “Master Layout” option

The first step is to “ Right Click ” on the “ Master Slide ” and select the “ Master Layout ” option which is the second to last option in the drop-down menu.

Step-2: Ensure that the “Footer” is enabled

In this last step, all you have to do is to click on the box right before the “ Footer ” option and then hit the “ OK ” button at the bottom right corner of the pop-up window.

After that a placeholder for the footer will be added to your “ Master Slide ” and you will be able to see the footer in your PowerPoint presentation.

Credit to cookie_studio (on Freepik) for the featured image of this article (further edited).

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Easy Steps to Add a Header & Footer in PowerPoint

Last Updated: February 27, 2024 Fact Checked

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 287,319 times. Learn more...

Do you want text to appear at the top and bottom of your slides? Adding headers and footers is as easy as clicking a few buttons! Note that you cannot add headers and footers using the mobile app on your Android, iPhone, or iPad. This wikiHow article teaches you how to add Headers and Footers in PowerPoint on Windows and Mac computers.

Quickly Adding a Header and Footer

• Go to Insert > Header & Footer .
• Choose your header options, like the date and text.
• Decide whether to display slide numbers.
• Click Apply to All .

• If you want to create a header for your slideshow, go to View > Master and then create an image or text box on the Master so it'll show up on each slide.

• Check the box next to "Page Number" if you want each slide numbered in the footer.

• You can also adjust the Header location. If you want to move the header to another place on the page, hold your mouse cursor over one of the lines surrounding it until a 4-way arrow cursor appears. Hold the mouse button down and drag the header to another location.
• Moving the header to another location on the Notes Master will not move it on the Handout Page—you’ll have to switch to the Handout Master on the Views tab if you want to reposition the header in that style of printout.
• Footers can also be moved this way.
• Edit your Headers and Footers simply by clicking inside their box. Changing the text, font style, or shape will apply changes to every slide. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

Community Q&A

wikiHow Video: PowerPoint - Header & Footer

• When presenting a PowerPoint presentation as a part of a training or classroom activity, consider printing slides in the Slide Note format. The extra lines at the bottom of each page should encourage note-taking. Thanks Helpful 0 Not Helpful 0
• You can edit PowerPoint presentations on the go using the mobile app with more functionality called Google Slides . Thanks Helpful 0 Not Helpful 0

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• ↑ https://support.microsoft.com/en-us/office/video-add-headers-and-footers-to-a-presentation-75c529ea-c3dd-4051-87be-bc4a12db26a8

About This Article

Stat by clicking the ""Insert"" tab at the top of PowerPoint. Then, click ""Header & Footer"" on the toolbar—it'll automatically open to the ""Slide"" tab. Next, choose the options you want to appear in the header. To place the date and time on each slide, select ""Date and time"". If you want the date and time to stay the same regardless of when someone opens the document, select ""Fixed,"" and enter the desired date. If you'd rather the date update every time you view the presentation, choose ""Update automatically,"" and select a date format. Select ""Slide number"" to show slide numbers at the top-right corner of each slide. If you want to include text at the bottom of each slide as well as the top, check the box next to ""Footer,"" and enter the desired text, such as your company name, copyright information, or the name of the presentation. You can check the box next to ""Don't show on title slide"" to avoid adding a header or footer to the first slide in the presentation. If you plan to print handouts to accompany your presentation, you can also add a header and footer to the printed Notes and Handouts pages—just click the ""Notes and Handouts"" tab and choose your preferences. Click ""Apply to All"" to save your changes. After placing a header or footer, you can change its position or appearance on the master slide. Click the ""View"" menu and select ""Slide Master"" to open the Master Slide editor. Then, click the first slide in the left panel—you'll see your header or footer on the slide. Highlight the text of the header or footer to bring up a menu that lets you customize its font size, face, color, and alignment. To move the header or footer, hover the mouse cursor over the box that surrounds it into the cursor turns into a four-way arrow, then click-and-drag it to the desired location. Depending on your presentation theme, you may have additional master slides to edit in the left panel—click through each slide master and adjust the headers or footers if necessary. When you're finished, click ""Close Master View"" to return to your presentation. Did this summary help you? Yes No

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Home Blog PowerPoint Tutorials How to Edit Footer in PowerPoint

How to Edit Footer in PowerPoint

PowerPoint footer can be edited to include a date, page number, and custom branding. A custom footer can help mention the presenter’s name, presentation topic, showcase company branding, etc. Furthermore, this information can also be incorporated into handouts for the ease of the audience to identify essential information at a glance. In this article, we explain how to edit the footer in your PowerPoint presentations.

How to Add a Footer in PowerPoint

To edit the PowerPoint footer, go to View > SlideMaster , and go to Insert > Header & Footer . While you can also edit the footer directly via the Insert tab, it’s best to do it in Slide Master to make more extensive edits to your presentation layout.

The available options to edit the footer in PowerPoint include automatic or custom date and time, including the selection of language and calendar type, as well as to include slide number and custom footer text.

To exclude the footer information from the title slide, check the Don’t show on title slide option.

Note: The changes to slides can be applied to a single slide or all slides. For the latter, select Apply to All .

Similar changes can also be added to handouts via the Notes & Handouts tab in the same dialogue box. If you want to edit the footer in handouts, select the options you intend to include, such as data and time, page number, and footer text. Additionally, you can also specify header text for handouts.

The footer text can also be further customized by changing the text’s color and style. Here is how to edit footer in PowerPoint by changing the text colors and styles.

You can also include custom branding on the footer or anywhere on the slide, such as the header, to showcase your logo , company email address , and phone number.

The below image shows an example of a custom footer in PowerPoint in which we inserted a company logo into the slide.

Final Thoughts

Using SlideMaster to edit the footer, you can add branding or essential information at the top of one or more slides to act as a header for your presentation. Suppose you’re uncomfortable using SlideMaster or afraid of messing up the layouts in your presentation deck. In that case, you can quickly edit the footer for PowerPoint presentations via the Insert tab.

The footer in your PowerPoint presentation can be edited to not only show text, date, or logos but to cover anything you might deem essential to include, such as social media pages, links, references, etc. In such a case, using vanity URLs for social media channels, shortened URLs, and brief text for referencing can be used to avoid crowding the footer.

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How to Add Headers and Footers in PowerPoint

PowerPoint allows you to customize presentation templates in various ways. One of them is by adding headers and footers to your PowerPoint presentation.

Headers and footers in PowerPoint are great for adding those important details to your presentation, whether it’s slide numbers, date and time, or other information. You can easily add a header or a footer in PowerPoint, then customize and edit it to fit your presentation better.

Why Use Headers and Footers in PowerPoint

Headers and footers appear at the top and bottom of your slides and are there to display additional information. After you insert a header or a footer, you can always edit and add more data to it. However, be careful not to overload your audience with it.

The most common use of headers and footers in PowerPoint is to help your audience follow the presentation. You can add page and slide numbers which will help you keep track of where you are when presenting the content. Plus, it’ll be easier for you to see if you’re going to finish presenting on time, or if you’re a little behind by following the page numbers. 

You can also use headers and footers to insert some of your personal information, like your brand name or some personal details that you want to be displayed in front of your colleagues. It’ll be helpful for your audience to remember your name and address you by it during the Q&A section or after you finish the presentation.

To insert headers and footers into your PowerPoint presentation, follow the steps below.

• Open your PowerPoint presentation.
• Select Insert .
• Select Header and Footer .

• In the Header and Footer window you’ll see two options: you can add headers and footers to your slides, or you can add them to your notes and handouts. Select the right tab and proceed adding your information to the headers or footers in your presentation.

The Types of Headers and Footers in PowerPoint

When you open the Header and Footer window, you’ll see there are different types of headers and footers that you can add to your slideshow.

Under Slide , the first option is the Date and time footer that you can add to your slides. You can either have your Date and time footer update automatically , meaning that every time you open the presentation the date and time will be updated automatically. Alternatively, you can select to have it Fixed , meaning that the original date and time will stay the same, even if you open your presentation a month from now.

The second option is Slide number . This one’s self-explanatory, you can use it to display a page number either on one of your slides or on all of them.

The last option is Footer , which gives you more space to add your personal info at the bottom of your slides.

You’ll find similar options under Notes and Handouts . You can choose to add a Date and time header, a Header with your personal info, a Page number , or a Footer .

You can select whether you want to add headers and footers to all of your slides, or to a selected one. Select Apply to insert your header or footer into the selected slide, or Apply to All if you want to add it to all of your slides at once.

After you choose the type of a header or a footer that you want to add, you can check the way they’ll appear in your presentation on the right side of the Header and Footer window under Preview .

How to Edit Headers and Footers in PowerPoint

If you’re not happy with the way your headers and footers appear in your presentation, you can always edit them to suit your slideshow better.

How to Edit a Header or a Footer on a Single Slide

When you want to change a header or a footer on just one of your slides, you can easily do it by selecting the text of the said header or footer. You can then edit the text as you would any other part of your PowerPoint slide. To edit the format of the text, highlight it and then use the formatting tools on top of your PowerPoint slide.

How to Edit Headers and Footers on All Slides

To edit headers or footers on all of your slides at once, follow the path Insert > Header and Footer and then edit the text in the Header and Footer window.

If you need to edit the format of your headers and footers on all slides, like changing the font or the size of the text, follow the path View > Master > Slide Master . Then on the left side of the screen select the top slide. Highlight the header or the footer that you want to edit and use the formatting tools on top of the PowerPoint window to change the format of the text.

To exit the Slide Master view, select View > Normal . Your changes will now appear on all of your slides. 

Become a Power User of PowerPoint

Mastering PowerPoint can help you create unique and engaging presentations, no matter the subject. All because PowerPoint gives you a lot of room for customization. From changing the size of your slides to adding audio narration to your presentation – you can choose how to customize your slideshow to make it fit your topic and audience better. 

Do you use headers and footers in your PowerPoint presentations? What type of headers or footers do you usually add to your presentations? Share your PowerPoint experience with us in the comments below.

Anya is a freelance technology writer. Originally from Russia, she is currently a full-time Remote Worker and Digital Nomad. With a background in Journalism, Language Studies, and Technical Translation, Anya couldn't imagine her life and work without using modern technology on a daily basis. Always looking out for new ways to make her life and location-independent lifestyle easier, she hopes to share her experiences as a tech- and internet-addict through her writing. Read Anya's Full Bio

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How to Add Footers in PowerPoint

Sometimes, you might need some fixed elements to appear in all your slides, such as the date or a text. You can insert footers in your PowerPoint presentation to further customize it, so in this Slidesgo School tutorial, we’ll teach you how to do it. 

Adding Footers

Adding footers in our templates.

• Open your presentation in PowerPoint.
• Select the slide where you want to add a footer.
• Go to the Insert tab and, in the Text group, click Header & Footer.
• A new window will open. On the Slide tab, check the “Footer” box. There’s a text field below where you can enter the text for the footer.
• When you’re done, there are two ways to apply the changes:
• Apply : If you click this button, the changes will be applied to the selected slide.
• Apply to All : If you click this button, the changes will be applied to all the slides.
• Once you choose the desired option, your footer text will appear on your presentation.

• The text on the footer is still editable. First, go to the Home tab. To change the font, the size or the color of the text, use the options from the Font group. To change the alignment, use the settings found in the Paragraph group. To change the fill color, the outline color or to apply effects such as a shadow, use the options found in the Drawing group.
• If you’ve applied a footer to all the slides, any adjustments made on one individual slide won’t affect the footer on the rest of the slides.
• Open one of our templates in PowerPoint.
• Access the master slides. To do so, on the View tab, in the Master Views group, click Slide Master.
• Select the slide master (the first one, which acts as the parent slide), then go to the Slide Master tab and click Master Layout.
• A dialog box will appear, where you must check “Footer”. Then click OK. A footer text box will appear at the bottom.
• For this box to appear in all the slides, make sure you check “Footers”, located in the Master Layout group, on the Slide Master tab. This box needs to be checked for all the layout masters (please note that selecting multiple layout masters at the same time and checking this box doesn’t work as intended, since the change will be applied only to the current layout master). If you want the footer to appear only in some slides, check “Footers” only in those layout masters which the desired slides derive from.
• Exit the Slide Master by clicking Close Master View, located on the Slide Master tab.
• Now follow the instructions explained in the first section of the tutorial to edit the footers.

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How to add a header or footer in Microsoft PowerPoint slides

In Microsoft PowerPoint 2007 and newer versions, you can insert a header on notes, pages, and printed handouts. You may also add a header and footer to your slides . These elements stay at the top or bottom of each page or slide and are edited separately from the main slide area.

They may include the date and time the slides were created or published, the slide or page number, and custom text. Headers appear at the top of pages, footers appear at the bottom of slides and pages, and they can be used simultaneously.

These instructions apply to PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and PowerPoint 2007.

How to add a header or footer

• In the Ribbon , click the Insert tab.

• In the Text section, click Header & Footer .

• In the Header & Footer window, on the Slide tab, check the box for Date and time , Slide number , and Footer to add those elements to the footer of each slide. The Footer option lets you enter custom text to display in the footer.

On slides, you can only add elements to the footer. There is no header for slides. The header is only available for notes pages and printed handouts.

• To add elements to the header and footer of notes pages and printed handouts of the slides, in the Header & Footer window, click the Notes and Handouts tab.
• Check the box for Date and time , Page number , Header , and Footer to add those elements. The Header and Footer options allow you to enter custom text to display in the header and footer.

• To apply the selected header and footer elements to all slides, notes pages, and printed handouts, click Apply to All .
• To make additional footer and header edits, click the Insert tab in the Ribbon, if not already selected, and click the Header & Footer option to open the Header and Footer window again.

How to remove a header or footer

To remove a header or footer, follow these steps.

• In the Ribbon , click the Insert tab, and click the Header & Footer option in the Text section.
• On the Slide tab, uncheck the box for each currently selected element.

• Click the Notes and Handouts tab, and uncheck the box for each currently selected element.

• Click the Apply to All button to remove the header or footer.

Related information

• How to create or add a slide in Microsoft PowerPoint.
• How to insert a picture in Microsoft PowerPoint.
• How to add a video to a Microsoft PowerPoint presentation.
• How to start and stop a PowerPoint slide show.
• See our footer and header pages for related information and links.
• Microsoft PowerPoint help and support.
• Computer software help and support.

How to Add a Footer in PowerPoint: A Step-by-Step Guide

Adding a footer in PowerPoint is a straightforward process that helps to enhance your presentations by providing essential information like slide numbers, dates, and custom text. To add a footer in PowerPoint , follow these simple steps: Go to the Insert tab, select Header & Footer , customize your footer content, and apply it to your slides. In this guide, we will walk you through the process in detail, ensuring that your footer is perfectly tailored to your needs.

Why Adding a Footer in PowerPoint Is Important

A footer in PowerPoint serves several crucial purposes. It allows you to include consistent information across all slides, which can be especially useful for long presentations. Common uses for footers include adding the date, the presentation title, the presenter’s name, or the slide number.

By having this information readily visible, you provide your audience with important context, enhancing their understanding and retention of your presentation content.

How to Add a Footer in PowerPoint?

Step 1: open your powerpoint presentation.

Start by opening the PowerPoint presentation where you want to add a footer. This can be an existing presentation or a new one that you’re currently working on.

Step 2: Navigate to the Insert Tab

Once your presentation is open, locate the Insert tab on the PowerPoint ribbon at the top of your screen. The Insert tab is where you’ll find various tools to add elements like images, shapes, and text boxes to your slides.

Step 3: Access the Header & Footer Dialog Box

In the Insert tab, look for the Text group of options. Within this group, click on Header & Footer . This action will open a dialog box where you can manage your slide’s header and footer elements.

Step 4: Customize Your Footer

The Header and Footer dialog box provides several options. To add a footer:

• Check the Footer Box : Start by checking the box next to “Footer” to enable the footer feature.
• Enter Your Footer Text : In the text box provided, type the content you want to display in your footer. This could be a title, your name, the date, or any other relevant information.
• Slide Number and Date : If you want to include the slide number or the date, you can check the respective boxes in the dialog. You also have the option to choose whether the date updates automatically or remains fixed.

Step 5: Apply the Footer

After customizing your footer, you have the option to apply it to all slides or just the current slide:

• Apply to All : This will add the footer to every slide in your presentation.
• Apply : This will only add the footer to the slide you’re currently viewing.

Step 6: View Your Footer

Once you’ve applied your footer, navigate through your slides to ensure it appears as you intended. If any adjustments are needed, you can easily return to the Header & Footer dialog box and make changes.

Customizing Footers for Specific Slides

Sometimes, you might want a footer to appear only on specific slides or to have different footers on different slides. Here’s how you can manage that:

Adding a Footer to Specific Slides

To add a footer to specific slides:

• Select the slide where you want to add a footer.
• Go to Insert > Header & Footer .
• Customize the footer content and click Apply . This will ensure the footer only appears on the selected slide.

Excluding the Footer from the Title Slide

If you don’t want the footer to appear on the title slide:

• Open the Header & Footer dialog box.
• Check the box labeled Don’t show on title slide .
• Click Apply to All to apply this setting across your presentation.

Troubleshooting Common Footer Issues in PowerPoint

Sometimes, your footer may not appear as expected. Here are some common issues and how to fix them:

Footer Not Visible

If your footer is not visible:

• Check Slide Layout : Some slide layouts might not display footers. Try switching to a different layout that supports footers.
• Master Slide Settings : Ensure that footers are enabled in the Slide Master view. To do this, go to View > Slide Master and check if the footer placeholder is present on the master slide.

Footer Text is Cut Off

If your footer text is being cut off:

• Adjust Text Box Size : You can manually resize the footer text box on the slide to ensure that all text is visible.
• Reduce Font Size : Consider reducing the font size to fit the content within the slide.

Footer Doesn’t Update Across Slides

If changes to your footer aren’t reflecting on all slides:

• Apply to All : Ensure that you selected Apply to All when updating your footer. This ensures consistency across your presentation.
• Check Individual Slides : Sometimes, footers on individual slides can override the master footer settings. Check these slides individually to ensure they match your intended design.

Advanced PowerPoint Footer Customizations

For more advanced users, PowerPoint offers several ways to further customize your footers:

Using Slide Master for Consistent Footers

The Slide Master view in PowerPoint allows you to create a consistent footer across all slides by editing the master slide. This is particularly useful for large presentations where you need uniformity.

• Go to View > Slide Master .
• Select the top-most slide in the Slide Master view.
• Edit the footer placeholder as needed. Any changes you make here will apply to all slides linked to this master slide.

Adding Dynamic Content to Footers

If you want to include dynamic content in your footers, such as the current date or the slide number, PowerPoint allows you to do so with ease:

• Date and Time : In the Header & Footer dialog box, check the Date and time box and choose between fixed or dynamic date formats.
• Slide Number : To include slide numbers, check the Slide number box in the same dialog box.

Customizing Footer Appearance

You can also customize the appearance of your footer, including font, color, and positioning:

• Font and Color : Select the footer text on your slide and use the Home tab to change the font style, size, and color.
• Positioning : Click and drag the footer text box to reposition it on your slide.

Removing a Footer from PowerPoint Slides

If you no longer need a footer in your PowerPoint presentation, you can easily remove it:

Removing Footer from All Slides

• Uncheck the Footer box.
• Click Apply to All to remove the footer from every slide.

Removing Footer from Specific Slides

To remove a footer from a specific slide:

• Select the slide where you want to remove the footer.
• Click Apply to remove the footer only from the selected slide.

Best Practices for Using Footers in PowerPoint

To ensure your footers enhance your presentation rather than distract from it, consider these best practices:

Keep Footers Simple and Relevant

Your footer should only include essential information. Avoid cluttering it with unnecessary details that can distract from your main content.

Use Consistent Formatting

Consistency is key in creating a professional presentation. Ensure that your footer’s font, size, and color match the overall design of your slides.

Consider Audience Needs

Tailor your footer content to your audience. For example, if presenting in a corporate setting, including the presentation title and your company name might be important. In a classroom setting, adding the date and lesson title might be more relevant.

Test on Multiple Devices

Before finalizing your presentation, test it on different devices and screens to ensure that your footer displays correctly. This is especially important if you’ll be presenting on a projector or sharing your presentation digitally.

Final Thoughts

Adding a footer in PowerPoint is a simple yet powerful way to enhance your presentations by providing consistent, relevant information across all slides. By following the steps outlined in this guide, you can easily create and customize footers that suit your presentation needs, whether for professional, educational, or personal use.

Remember to keep your footers clean, consistent, and tailored to your audience for the best results. Whether you’re adding slide numbers, dates, or custom text, footers can greatly improve the clarity and professionalism of your PowerPoint presentations.

Frequently Asked Questions

How do i add a footer to all slides in powerpoint.

To add a footer to all slides in PowerPoint, go to the Insert tab, click on Header & Footer, customize your footer, and then click on “Apply to All.” This will ensure the footer appears on every slide in your presentation.

Can I exclude the footer from the title slide in PowerPoint?

Yes, you can exclude the footer from the title slide by checking the “Don’t show on title slide” box in the Header & Footer dialog box. Then, click “Apply to All” to ensure this setting is applied across your presentation.

How do I change the font size and color of the footer in PowerPoint?

To change the font size and color of the footer in PowerPoint, select the footer text on any slide, then use the options in the Home tab to adjust the font style, size, and color. These changes will apply to the selected slide, and you can use Slide Master view to apply them across all slides.

Why is my footer not showing up on all slides?

If your footer is not showing up on all slides, check that you selected “Apply to All” when setting up the footer. Additionally, ensure that the slide layout supports footers and that the footer placeholder is enabled in the Slide Master view.

Can I add an image, like a logo, to the footer in PowerPoint?

Yes, you can add an image, such as a logo, to the footer in PowerPoint by going to the Slide Master view, inserting the image in the footer area, and resizing it as needed. This will allow the image to appear in the footer on all slides.

How do I remove a footer from specific slides in PowerPoint?

To remove a footer from specific slides, select the slide, go to Insert > Header & Footer, uncheck the Footer box, and click “Apply.” This will remove the footer only from the selected slide.

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How to Add or Edit a Footer in PowerPoint Slides

Adding a footer to your PowerPoint slides can help provide additional context and enhance the professionalism of your presentations. Footers typically display information like slide numbers, date, branding elements, or presenter details that audiences may find useful.

Why Add a Footer in PowerPoint

Here are some of the benefits of using footers in your PowerPoint slides:

How to Insert a New Footer

Follow these simple steps to add a brand new footer to your presentation:

You have now successfully inserted a footer in your PowerPoint presentation. The footer will appear at the bottom of the applicable slides.

How to Edit an Existing Footer

Formatting and customizing footers.

To make your PowerPoint footers more visually appealing, try using the following formatting best practices:

Troubleshooting Issues

Some common footer problems and their solutions:

Adding a clean, professional footer in PowerPoint boosts your content and aids audience engagement. Use the instructions in this guide to swiftly enhance your slides with functional and aesthetically-pleasing footers.

About The Author

Vegaslide staff, related posts, how to display code in microsoft powerpoint, how to remove notes from powerpoint slides, how to make a picture bounce in powerpoint 2010.

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• Frequently Asked Questions (FAQ)

How to Insert Headers and Footers in PowerPoint

PowerPoint allows you to create headers and footers, that is, information that appears at the top and bottom of all slides. This information will typically include the name of the presenters, their affiliation, and the presentation title, slide number, and date, but other information can be added as well. However, be careful not to spoil your presentation with too much information.

• The last option determines whether the header and footer is shown on the title slide. It is aesthetically better not to show this information on this slide since most of that information will be already displayed, such as the title of the presentation, the name and affiliation of the presenter, and sometimes even the date. So select Don’t show on title slide . Click Apply to All to save the changes and to update the slides.

• Once in the Slide Master view, you can make any changes you like to the header and footer by moving or resizing the text boxes and changing their text attributes via the HOME or FORMAT tabs.
• Once you have finished your changes, click the Close Master View button. You will notice that your changes have been applied to all slides.
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Header and Footer on slides

A standard PowerPoint slide has five preset placeholders that you can individually remove or move around:

• Title : The placeholder for the title on each slide
• Text : The main content placeholder on each slide
• Date : The field that displays the current date on each slide
• Slide number : The field that displays the slide number on each slide
• Footer : A field that displays repeated text at the bottom of each slide

For example:

The Header placeholder is only used in PowerPoint for the Notes and Handouts views:

Add Date, Number, and Footer

By default, placeholders for Date , Number , and Footer are preconfigured but do not appear on slides in a presentation. PowerPoint offers the possibility to turn on/off the date, number, and footer without deleting, recreating or formatting their placeholders.

To enable the date, number, or footer in the presentation, follow the next steps:

   1.   On the Insert tab, in the Text group, click Header & Footer or Date & Time or Slide Number :

   2.   In the Header and Footer dialog box, on the Slide tab, select the checkboxes for the elements that you want to use:

• Click the Apply button to apply changes to the current slide only.
• Click the Apply to All button to apply changes to an entire presentation.

Date and time

You can set Date and time either to Update automatically or to Fixed :

You can also select the Language and a Calendar type if you plan to demonstrate this presentation to the audience in the country with an alternative calendar type.

You can put any information in that field, not only a date.

Slide Number

This placeholder shows the slide number on each slide, wherever the number placeholder appears.

By clicking the Apply and Apply to All buttons, you can display or hide page numbers for some slides.

By default, the Footer placeholder is empty. After selecting the Footer checkbox, enter the desired text in the Footer field.

Format Date, Number, and Footer

You can customize font, size, and other text attributes of Date , Number , and Footer placeholders:

• For all slides, on the Master slide view.
• Individually for the current slide only.

Remove Date, Number, or Footer

You don't need to remove any of these three placeholders. If you need to hide any of these placeholders, just turn them off by doing the following:

   1.   Click the appropriate button in the Text group on the Home tab.

   2.   In the Header and Footer dialog box, make the changes you need, and then click:

See also this tip in French: Affichage de la date, du numéro de diapositive et du pied de page sur les diapositives .

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Add, select, and delete text in PowerPoint

How to add or edit a footer in your Microsoft PowerPoint slides for citations or notes

• You can edit a footer in a PowerPoint presentation to include citations, notes, or disclaimers using a similar method to adding Microsoft Word footnotes.
• To edit the footer in your PowerPoint slides, you'll need to access the Header & Footer menu from the Insert tab. 
• With the "Header & Footer" tool, you can make your footer appear on just one slide, every slide in your presentation, or even every slide except the title slide.
• Visit Business Insider's Tech Reference library for more stories .

The ability to add footers in PowerPoint is useful for any number of reasons. You can use it to insert citations and references, notes about what you're saying, disclaimers, a company motto, or even a little joke if you want to make it a fun kind of slideshow.

Adding headers and footers to your PowerPoint slides is easy, even if they're not on the template. You can apply footers to a single slide or all your slides, and even exclude a footer from your title slide. 

Just remember that any changes you make on an individual slide will only appear on the slide you make them on. If you want to change what the footers say on every slide, you will have to open the dialog box again.

Here's how to add and edit a footer to your PowerPoint slide. 

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to add and edit a footer in your powerpoint slide.

1. In the main PowerPoint toolbar, click on the Insert tab.

2. In the Text category of the ribbon, select Header & Footer.

3. In the dialog box, check the box next to Header & Footer.

4. Enter the text that you'd like to appear in the footer in the text box underneath.

5. Once you're finished, click Apply to apply the footer only to the slide you're currently working on. You can also click Apply All if you want it to appear on all your slides.

6. To edit the size or shape of your footer box, click on the element and drag and release the box to resize it.

7. You can change the font, color, or the text itself the same way you would with any other text element. 

Related coverage from Tech Reference :

How to add music to a powerpoint slideshow to make your presentation more engaging, how to add a border to slides in powerpoint, and give your slideshow a sleek design, how to change and format the background of your powerpoint slides to custom designs, how to add notes to your microsoft powerpoint slides for presentation reminders or editing collaboration, how to add page numbers to your powerpoint slides to organize your presentation.

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Quick tip: Insert and edit a footer in PowerPoint

Are you looking for a quick and easy tutorial to insert and edit PowerPoint footers? Then you have come to the right place. Sometimes the little things make creating presentations easier and optimize a PowerPoint document - for example, a footer. But PowerPoint can become more and more confusing as more and more icons and areas are added to the ribbon.

In this article, we will show you not only how to insert a footer into PowerPoint presentations but also how to edit a footer in the slide master.

Footer in PowerPoint: insert and edit

What is a PowerPoint footer good for and when is it useful?

The most important benefits of PowerPoint footers are:

• Better identification of individual presentations: whether the current quarterly report or the one from the previous quarter, a footer that contains, for example, "Sales Report Q3" makes it easy to see what a presentation covers.
• Good placement of citations: important source citations should appear on the corresponding slide. A footnote is a perfect place for citations.
• Consistent and clean: a consistent footnote that contains, for example, the name of the company or the presenter appears neat and makes a presentation look professional.

Insert and edit a footer in PowerPoint

• To insert the footer, enter your desired text in the Footer field at the bottom of the window.

Tutorial: edit a footer in the slide master

You will see that the date and page number can also be edited at this point.

We show you how to create and format your own slide master in our article " How-To: Create and Customize PowerPoint Master Slide ".

Use the top-most slide in the Slide Master to edit your footnote. You can apply common footnote formatting such as:

• Placement of the footnote field
• Footnote text
• Font size and color

Each change needs to be made only once in the top master slide because it then automatically repeats on all the master layouts under it.

How to apply your footer edits to the entire PowerPoint presentation: In the slide master, click the Close Master View button on the right-hand side ribbon.

Now your formatting is applied to all slides so you do not have to edit each footer individually. Even if you add another slide to your presentation, the footer will be displayed with the right layout and in the right place.

Is your footer not showing? Check again the dialog window which we explained above in the „How to insert and edit a footer in PowerPoint“ section. In that dialog, the footer must be activated and applied to all.

Good to know: Even with a footer that has been inserted via the slide master, you can move individual footers with the mouse.

If you have moved your footer on a slide and would like it to be displayed in the original position again, simply right-click on the thumbnail of the slide and then on Reset Slide. The footer will go back to its original position (as specified in the slide master).

Are you interested in implementing more PowerPoint functions faster and more efficiently?

This guide to inserting and editing footers in PowerPoint will help you make your daily work with PowerPoint easier. If you want to go one step further and get even more out of your presentations, empower ®  can be the perfect solution for you.

Follow the example of companies like Merck, Continental, or BMW and benefit from a company-wide slide library that contains your slide templates, images, text modules, etc. - all-important corporate assets, making Content Enablement more quick and effective. empower ®  also ensures that you can create and edit all presentations in a uniform way. Quickly and efficiently.

Do you have any questions about our Office add-ins and how they can help increase productivity and corporate design conformity in your company? Contact us! Our experts will be happy to help you find the perfect solution for your company!

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How to Change Footer in PowerPoint: A Step-by-Step Guide

Ever felt stuck trying to customize the footer in your PowerPoint presentations? You’re not alone. Many of us have been in the same boat, often stumped by what seems like a simple task. To change the footer in PowerPoint, access the “Slide Master” view under the “View” tab, and you’ll have the ability to customize the footer across all slides.

From our experiences, tweaking the footer is key to making your presentation look polished and professional. Whether you’re adding a company logo, updating a date, or changing footer text, it’s a straightforward process once you know where to go. It’s a bit like finding that one missing puzzle piece that makes everything else come together.

By diving into the “Slide Master,” we can master our presentations, ensuring consistency and relevancy throughout. This small but mighty change can help elevate the entire look and feel of your work, capturing your audience’s attention and leaving a lasting impression. Ready to dive in and step up your PowerPoint game? Let’s explore how easy this can be.

• 1.1 Designing the Title Slide
• 1.2 Applying Consistent Slide Layouts
• 1.3 Incorporating Branding Elements
• 2.1 Customizing Headers and Footers
• 2.2 Adjusting Backgrounds and Fonts
• 2.3 Setting Up Slide Numbers and Dates
• 3.1 Inserting Images and Logos
• 3.2 Customizing Colors and Styles
• 3.3 Utilizing Text Boxes and Bullets
• 4.1 Leveraging PowerPoint Templates and Themes
• 4.2 Navigating Views and Using the Handout Master
• 4.3 Exploring PowerPoint 365 Subscription Benefits

Creating a Professional PowerPoint Presentation

To create a polished and engaging PowerPoint presentation, focus on designing an appealing title slide, applying consistent slide layouts, and incorporating your company’s branding elements.

Designing the Title Slide

The title slide sets the tone for the entire presentation. Choose a clean and professional template that resonates with your audience. Include the presentation’s title , subtitle, your name, and the date.

Consider adding your company logo for a professional touch. Be mindful of color schemes—make sure they are not too flashy or distracting. Balance white space and use large, readable fonts to enhance clarity. Visual hierarchy matters; the title should stand out prominently.

Remember, the title slide is the first impression—make it count!

Applying Consistent Slide Layouts

Consistency throughout the presentation is key. It creates a harmonious flow and maintains audience engagement. Opt for a cohesive slide layout for all slides, using a consistent color palette, font style, and size.

Using the Slide Master view in PowerPoint, you can apply global changes to all slides. This includes standardizing headers, footers, and text boxes. This ensures uniformity and saves time .

Clear, concise bullet points are effective for conveying information. Avoid overloading slides with text; instead, use graphs, images , and charts to illustrate complex points.

Incorporating Branding Elements

Branding elements make your presentation feel authentic and aligned with your company’s identity. Incorporate your company logo, color scheme, and fonts consistently across all slides.

Using branded templates is an excellent way to ensure your presentation reflects your company’s visual identity. If available, include taglines, slogans , or mission statements subtly to reinforce your brand message.

Customizing footers with your brand’s contact information or website URL also helps provide a professional touch without being overbearing. Visual consistency reinforces brand recognition and trust.

Make your presentation not just informative but also a direct extension of your brand’s personality and values.

Mastering Slide Master Features

Harnessing the power of Slide Master in PowerPoint allows us to make bulk changes to slides, ensuring consistency and saving time. We’ll explore how to customize headers and footers, adjust backgrounds and fonts, and set up slide numbers and dates effectively.

Customizing Headers and Footers

To start with, let’s focus on headers and footers within the Slide Master. First, we need to access the Slide Master by clicking “View” and then “Slide Master.” Here, we can insert headers and footers by selecting “Insert” and then “Header & Footer.”

When dealing with footers, we have the option to adjust everything from text to slide numbers. Clicking on the Slide Tab within the header and footer dialog box opens up options for adding footers to all slides or just a selection. This is excellent for maintaining a unified appearance across our presentation without individually editing each slide.

Adjusting Backgrounds and Fonts

Backgrounds and fonts can significantly impact the visual appeal of our presentation. Firstly, we’re able to modify backgrounds by navigating to the appropriate Slide Master view. Here, we can choose to Customize Colors or even add gradients and textures for a personalized touch.

Font adjustments are straightforward. Highlight the text, then head over to the “Home” tab. From here, we can change various font properties, such as font size , font color , and font style . Ensuring consistency is crucial; using Slide Master ensures that these changes are applied across all relevant slides, giving a polished look.

Setting Up Slide Numbers and Dates

Inserting slide numbers and dates is intuitive when using the Slide Master. After accessing it under the “Insert” tab, select Header & Footer . Here we can enable slide numbers by ticking the relevant box. Dates can be set to update automatically or remain fixed, depending on our preference.

Using “Apply to All” ensures that these elements appear uniformly on each slide. This uniformity is instrumental in maintaining a professional look and making the navigation easier for our audience. The PowerPoint footer options within Slide Master make it easy to control the positioning and formatting of these elements, streamlining the overall design of our presentation.

By mastering these Slide Master features, we ensure a consistent and visually appealing presentation every time.

Enhancing Visual Appeal Through Formatting

Crafting a PowerPoint presentation with engaging footers can significantly elevate its visual appeal. We’ll dive into inserting images, tweaking colors, and strategically using text boxes to create polished and visually striking footers.

Inserting Images and Logos

Inserting images and logos in footers can make them more customized and professional. First, navigate to the “Insert” tab and select “Picture.” This lets us choose an image file from our computer or an online source. For company logos, it’s best to use high-resolution images to maintain clarity.

Drag and resize the image within the footer area to fit the layout seamlessly. We can use the “Picture Format” tab for fine-tuning. Tools here help adjust size, position, and cropping to ensure the image complements the footer without overwhelming other elements on the slide.

Customizing Colors and Styles

Customizing colors and styles is crucial to match the footer with the theme of your presentation. Start by selecting the text or element within the footer. Use the “Home” tab to access font styles, sizes, and colors. Consistent use of branding colors enhances the visual coherence.

For a cohesive look, apply the same color schemes and font styles used in the rest of the presentation. Explore the “Design” tab to choose from predefined color palettes and themes. Applying a subtle shadow or glow effect can make footer text stand out without being too bold.

Utilizing Text Boxes and Bullets

Text boxes and bullets in footers are great for organizing information. Access the “Insert” tab, select “Text Box,” and click within the footer area to place it. This allows for easy customization and placement of notes, reminders, or contact information.

Bulleted lists in footers can concisely convey multiple points or tips. Use the “Bullets” option in the “Home” tab to create and format lists. Adjust the size and alignment to ensure readability while maintaining a neat and organized look. This approach keeps essential information prominent and accessible.

Incorporating these techniques ensures that our PowerPoint footers not only look good but also serve practical purposes effectively.

Optimizing PowerPoint for Efficiency

Optimizing PowerPoint can make creating and managing presentations smoother and more productive. We will look into effective use of templates and themes, smart navigation of views including the Handout Master, and the advantages of PowerPoint 365.

Leveraging PowerPoint Templates and Themes

Using templates and themes allows us to ensure consistency and save time on design. Templates provide preformatted slides with specific layouts, fonts, and colors. By selecting appropriate templates , we reduce design tasks and focus on content.

Themes offer a cohesive look across the entire presentation. They automatically apply design changes to all slides, which can be adjusted to match our branding. For instance, PowerPoint 2021 and PowerPoint 2019 come with a variety of built-in themes that can be customized to suit our needs.

Using the thumbnail pane for template and theme changes helps us preview and select styles efficiently. These tools eliminate redundant formatting tasks, making our workflow more efficient.

Navigating Views and Using the Handout Master

Understanding different view options helps us manage slides more effectively. Normal view is perfect for day-to-day editing, allowing us to directly interact with slides.

The Handout Master view allows us to design printed handouts efficiently. It lets us arrange multiple slides per page and add headers, footers, and other information to our printed documents. This feature proves invaluable for distributing hard copies during presentations.

Exploring PowerPoint 365 Subscription Benefits

Subscribing to PowerPoint for Microsoft 365 grants us a plethora of benefits. Regular updates ensure we always have access to the latest features, including advanced design tools and smart slide suggestions.

With this subscription, we can utilize cloud integration. This allows us to store and access presentations anywhere, seamlessly collaborating with our team. Real-time co-authoring means multiple people can work on a presentation simultaneously, saving time and avoiding version conflicts.

PowerPoint for Microsoft 365 also offers AI-driven features: Design Ideas and QuickStarter . These can instantly enhance the visual appeal of our slides, requiring minimal effort from us. Benefiting from these features, we can significantly boost our productivity.

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Powerpoint 2016 - Inserting automatic titles/headers based on section name

I have my slides organised into sections, and would like each slide to automatically have its title (header) be of the form "SectionName >> Subtitle". SectionName should be the name of the section that contains the current slide, and Subtitle is text I would input manualy for each slide (ideally in text rather than slide view; for that I guess I'd have to use outlineView, and thus that my titles have to function as the slides' Title rather than as a simple text heading).

Also, is there any way to make sections organised hierarchically, much like Heading1, Heading2 etc styles in Word, and collapse a certain section with all of its subsections? If so, it would be excellent to have the titles actually named as "Section1Name>>Section2Name>>..>>ManualSubtitle".

• microsoft-powerpoint

• 3 PowerPoint doesn't have anything like this built-in, but it should be possible with some VBA or other programming. If you have some VBA experience, give it a shot and if you get into trouble, post your code on StackOverflow and ask for help. –  Steve Rindsberg Commented Jun 7, 2016 at 2:19

Basically, converting Steve Rindsberg's comment into an answer:

PowerPoint has no function like this built-in.

However, like most Office products, PowerPoint does have the very powerful VBA macro engine, which would certainly be capable of doing this.

Your macro would have to capture the Section name based on whatever parameters you choose to use to mark that, and then it could place that information anywhere you please within subsequent slides.

Because slides are more about visual layout than programmatic auto-creation, this is something you'd have to build yourself.

But, also like Steve Rindsberg noted: Get something started and as you come upon questions, our programming sister site StackOverflow would be a great place to ask them.

• That's very sensible advice, thank you. –  z8080 Commented Apr 2, 2019 at 7:50
• Did anyone manage to do the macro? I am not a VBA programmer myself ^^ –  Agustin Barrachina Commented Nov 24, 2022 at 13:40

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Presentation

Different Types of Slides for Your Presentations

Table of Contents

Presentations are a great way to share information and ideas. Whether you’re selling a product, teaching a class, or showing off your work, the slides you use can make a big difference.

There are many different kinds of slides you can add to your presentations, each with its own purpose and advantages. By knowing the different types of slides and how to use them well, you can create interesting and informative presentations that will stick with your audience.

Different Types of Slides

There are many different types of slides that you can use in your presentations. Some of the most common types include:

Opening Slides

1. title slide.

The title slide is your chance to make a strong first impression and set the tone for your presentation. It should clearly convey the topic, your identity, and relevant details. A good title is both practical and creative.

The main title is the focal point and should be concise yet descriptive. Use a large font size that’s easy to read from a distance. If needed, add a subtitle for more context. Clearly state your name, job title, and affiliation. Include the date and venue for reference.

Design your slide to reflect your brand or personal style using logos, colors, and fonts. Keep it clean and uncluttered for a professional look. Remember, less is more. Use high contrast for readability and avoid distracting background images. Consider adding subtle effects like fade-in or morph for visual interest.

2. Agenda Slide

Agenda slides serve as a valuable tool for guiding your audience through the structure of your presentation. By outlining the main topics and their expected duration, you can help them anticipate the flow of information and manage their expectations.

This is especially beneficial for lengthy presentations or academic talks where a clear roadmap can enhance understanding and engagement.

When creating an agenda slide, consider including the following elements:

• Clear Topic List: Present a concise and well-organized list of the main topics to be covered.
• Optional Timings: Indicate the estimated duration of each section to provide a sense of pacing.
• Visual Progress Indicator: Use checkmarks, arrows, or other visual cues to highlight the current topic and show what’s ahead.
• Distinctive Headings: Use clear and concise headings to visually separate different sections.
• Hyperlink Integration: If using PowerPoint, consider adding hyperlinks to specific slides to ensure smooth navigation and avoid abrupt jumps.

Learn more on How to Create Agenda Slides in Powerpoint .

Transitional Slides

Transitional slides act like bridges that connect different parts of your presentation. They help your audience smoothly move from one topic to the next. These slides are important because they:

• Clearly Signal a Change: Let your audience know that you’re moving on to something new.
• Keep the Audience Engaged: Prevent sudden jumps between topics, helping them stay focused.
• Make Your Presentation More Visually Interesting: Add variety and visual appeal.

Here are some examples of transitional slides:

3. Quote Slide

Quote slides incorporate wisdom, authority, or inspiration from renowned sources into your presentations. They can provide strong support for your arguments or motivate your audience.

These slides are perfect for emphasizing a point, sparking thought, or introducing a new direction in your presentation. Use them to highlight the importance of an idea.

Here are the elements of a quote slide:

• The Quote: Clearly presented and attributed to the speaker or writer. The text should be easy to read and emphasized to stand out.
• Author’s Name and Credentials: Provide context by including the author’s name and, if relevant, their qualifications or why they are an expert on the topic.
• Related Imagery or Background: An image or design that matches the theme of the quote can make it more impactful.

Consider using a quote presentation template with a professional layout. You can find something directly on SlidesAI . For readability, ensure there is a good contrast between the text and the background. Text boxes with backgrounds are often used. If you use an image, choose one that enhances the text, not competes with it.

4. Image Slides

Image slides can significantly make your presentations better by gaining attention with their visual appeal and transitions. For a smooth flow, use a full-screen image with a fade effect. To create a more dynamic experience, experiment with the Morph transition between slides featuring overlapping images.

You can also build anticipation with a thematic image series that subtly connects your topics. Remember to keep these transitions concise and impactful to maintain your audience’s attention.

Closing Slides

5. q&a slide.

Q&A slides are often used in presentations for various reasons. For instance, some presenters like to ask questions to the audience after their presentation and answer any questions they may have.

Other presentations might encourage the audience or panel members to ask questions throughout the presentation. If you’re planning to incorporate Q&A into your presentation, consider using some well-designed templates to make a positive impression.

6. CTA Slides

A call-to-action slide, or CTA slide for short, serves to encourage viewers to take a specific step after your presentation. This could range from initiating a conversation to purchasing a product or service, or even engaging in a project.

Typically placed at the end, following the concluding remarks and thank you slide, the CTA aims to spark immediate action. Here’s what makes a strong CTA slide:

•  A Clear Direction: The heart of the CTA itself should be direct and persuasive. Think of something like “Register Now,” “Join Our Team,” or “Visit Us Online.”
• Reasons to Act: Briefly remind viewers of the benefits they reap by taking action. This strengthens the appeal and motivates them to follow through.
• Contact Information or Links: Make it easy for them to act! Include all necessary links or contact details so viewers know exactly where to go next.
• Visually Appealing Design: Grab their attention! Use a design that pops and features large, easy-to-read text. Opt for strong, action-oriented language to drive the message home.

7. Summary Slide

A summary slide is a great way to give your viewers an overview of the presentation once it ends. By recapping everything that was presented, summary slides make it easier to remember the most important takeaways.

A summary slide should include:

• Important Points: Clearly summarize the main points covered in your presentation.
• Visual Recap: Use simple visuals like graphics, charts, or callouts to visually represent significant data or conclusions.
• Concluding Remark: End with a sentence or two that encapsulates the overall message or conclusion of your presentation
• Maintain consistency in styling throughout your presentation for a cohesive look.
• Use color or size variations to emphasize the hierarchy of concepts summarized.

Closing Thoughts

Understanding the different types of slides and how to use them can significantly enhance your presentations. Feel free to mix and match slides based on your needs and presentation style. By choosing the right slides, you can create a more engaging presentation that leaves a lasting impression on your audience.

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Frequently Asked Questions

Which are the important slides for any presentation.

The core slides include:

• Title Slide: Captures attention with your presentation title, your name, and affiliation (if applicable).
• Agenda Slide: Briefly outline the key points you’ll cover, setting expectations for your audience.
• Closing Slide: Summarize your main takeaways and leave a lasting impression.

I have a ton of data. Should I use a text-heavy slide or a chart?

Charts win every time! Bullet points and dense text overload audiences. Visualize your data with clear charts (bar graphs, pie charts) to make it easily digestible.

Can I use images and videos in my slides?

Absolutely! High-quality visuals like pictures, infographics, and short videos can boost engagement and illustrate complex concepts. Just ensure they’re relevant and add value.

How can I make my slides more visually appealing?

Maintain a consistent color scheme, use high-resolution images, and avoid clutter. Explore presentation software features like animations and transitions, but use them sparingly to avoid distraction.

How can I find high-quality visual templates for my slides? 

There are many resources available! Many presentation software programs like SlidesAI offer built-in image libraries. You can also find free stock photo websites or purchase royalty-free images from online marketplaces. Remember to check licensing requirements before using any visuals.

Are there any slide types I should avoid?

Slides overloaded with text are a major turn-off for audiences. Aim for visuals and concise points. Similarly, avoid excessive animations and transitions, which can be distracting.

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What are Automated Presentation Tools? Automated presentation tools are software applications or platforms that use artificial intelligence and automation technology to generate visually compelling and professional presentations from textual content. These technologies speed up presentation development procedures, save time, and improve presentation quality by automating several tasks, including slide layout design, formatting, and content summarising. […]

How to Time Slides on Google Slides

Presentations can be a powerful tool for sharing information and captivating your audience. But a presentation that drags on or rushes through key points can lose its impact. This blog will guide you through mastering the art of slide timing in Google Slides. We’ll explore how to set the perfect pace for your presentation, whether […]

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Every presentation is different, reflecting your unique business and the information you share. But, some common presentation types are used across various fields and teams. Before diving into specific slides or organization, consider the type that best suits your audience.

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How do I enable design ideas in PowerPoint?

Discover how to enable Design Ideas in PowerPoint to create visually stunning presentations effortlessly.

Step-by-Step Guide to Enabling Design Ideas in PowerPoint

Step 1: open powerpoint, step 2: create or open a presentation.

Step 3: Insert Content on a Slide

Step 4: Enable Design Ideas

Step 5: Select a Design Idea

Step 6: Customize Your Design

Step 7: Repeat for Other Slides

Some faqs that might help, why can't i see the design ideas button in powerpoint, can i use design ideas for all types of content, is there a way to disable design ideas if i don’t want to use it.

• Go to Options: Click on "File" in the top-left corner, then select "Options."
• Navigate to General Settings: In the PowerPoint Options dialog box, go to the "General" tab.
• Disable Design Ideas: Uncheck the box that says "Automatically show me design ideas." This will turn off the automatic suggestions, and you can re-enable it anytime by checking the box again.

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Edit page numbering, footers, and headers for Notes pages in PowerPoint

You can create and print Notes pages to accompany you when you present a PowerPoint slide show.

A printed Notes page shows a slide thumbnail on one half of the page, and speaker notes on the other half.

Add page numbers, footers, headers, or date to Notes pages

On the Insert tab of the toolbar ribbon under Text , select Header & Footer .

The Header and Footer dialog box appears.

In the Header and Footer dialog box, select the Notes and Handouts tab.

Select the check boxes for the items you want to include on printed Notes pages, and then type the text you want to appear at the top or bottom of each page of your notes.

By default, Page number is turned on. Clear that check box if you don't want it to appear on printed notes pages.

Date and time comes with formatting options for the date stamp:

The Preview picture shows you which items are turned on. Four narrow rectangles appear in the four corners of the Preview picture. A bold rectangle indicates that the item is turned on for printed notes. In this example, the header and page number are turned on:

Select Apply to All .

On the View tab of the ribbon, select Notes Page to see the effect of your changes.

File names and file paths

PowerPoint doesn't support the automatic insertion of a file name or path name. Instead you follow a procedure above and type the file or path in the designated text box.

Add a logo or other image to notes

To add a picture to notes pages, edit the Notes Master:

On the toolbar ribbon, select the View tab and then select Notes Master .

On the Insert tab of the ribbon, select Insert , and then select Pictures .

Browse to the image you want, select it, and then choose Insert .

The image is inserted in the middle of the page.

Drag the image to the location you want and resize it, if necessary. For additional formatting options, click the Picture Tools Format tab.

Delete header and footer information from notes

Select any slide.

In the Header and Footer dialog box, click the Notes and Handouts tab, clear the boxes for the options you want to remove from the header or footer.

These changes don’t affect the headers or footers on the slides themselves—just the printed Notes pages.

Add speaker notes to your slides

Print speaker notes

Create or change a presentation’s handout

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