cover letter for office administrator with experience

50 Sample Phrases and 3 Examples of Office Administrator Cover Letters

By Status.net Editorial Team on March 12, 2024 — 14 minutes to read

Crafting a strong cover letter is an important step in the job application process: as an office administrator, your cover letter showcases your organizational skills, attention to detail, and your ability to communicate effectively.

Understanding the Role of an Office Administrator

• When you step into the role of an office administrator, you’re taking on a pivotal position in the business environment: your duties include managing office procedures, ensuring a smooth operational flow, and providing support to other team members. Efficiency and organization are your key tools, allowing every department to focus on their tasks with fewer disruptions.
• Your daily tasks could range from scheduling meetings, handling correspondence, to managing databases and filing systems. It’s important for you to showcase that you have a keen eye for detail when updating records or creating reports, because accuracy supports informed decision-making within the company.
• In smaller companies, you might wear many hats, handling basic accounting tasks like invoicing, as well as overseeing inventory and ordering office supplies. You’ll find that your adaptability is tested often, requiring you to switch gears seamlessly between varied tasks.
• Staying up-to-date with office technology and software is not just useful, it’s important. You’ll likely be using a variety of tools for word processing, spreadsheets, and presentations. Your ability to quickly learn and efficiently use these tools is what makes you an asset to the team.

Crafting a Personalized Greeting

When you’re writing a cover letter for an office administrator position, starting with a personalized greeting sets a friendly and professional tone right from the start. Rather than going with the generic “To Whom It May Concern,” taking the extra step to find out the name of the hiring manager or the person in charge can make a significant impact. If the job posting doesn’t include this information, a quick phone call to the company or a scan of their official website might yield the results you need.

Personalizing your greeting helps you to connect with the person who will be reading your letter. It shows you’ve put in the effort to address them directly, which can help your cover letter stand out. Also, make sure your cover letter reflects the culture of the company you’re applying to; a more creative industry might appreciate a less formal greeting, while traditional corporate environments often expect a formal approach.

Highlighting Relevant Experience and Skills

When applying for an office administrator position, your cover letter should clearly demonstrate your relevant experience and skills, so this section gives you a rundown on how to showcase your administrative expertise and how to highlight your communication abilities effectively.

Demonstrating Communication Abilities

Your ability to communicate effectively is key to managing an office environment. You can emphasize your interpersonal and written communication skills by using phrases such as:

• Drafted and edited company newsletters that reached 200+ employees.
• Liaised between departments to facilitate project deadlines.
• Delivered presentations to staff and stakeholders that clarified complex processes.
• Negotiated with vendors to procure cost-effective office solutions.
• Responded to a high volume of daily emails with professional and timely correspondences.
• Authored comprehensive training manuals for new office software.
• Mediated staff disputes, ensuring a harmonious workplace environment.
• Conducted weekly team meetings to disseminate information and gather feedback.
• Composed detailed reports for executive review.
• Cultivated positive relationships with clients, enhancing company reputation.

Showcasing Administrative Expertise

Your administrative expertise is the bedrock of your value as an office administrator. You’ll want to detail your experience with specific examples that signal your competency.

• Managed a team of five office personnel, ensuring efficient task allocation and workflow.
• Implemented a new scheduling system that reduced missed appointments by 20%.
• Oversaw office supply inventory, reducing costs by negotiating with suppliers.
• Maintained confidential records with zero breaches over a two-year period.
• Streamlined office filing system, improving document retrieval times.
• Processed payroll for a staff of thirty, ensuring 100% accuracy.
• Coordinated logistics for corporate events and meetings.
• Administered company-wide communications through intranet updates and email blasts.
• Handled customer inquiries and complaints, achieving a 95% satisfaction rate.
• Assisted with onboarding new employees, from orientation to training.

Showcasing Transferable Skills for Someone With No Direct Experience

To highlight your administrative skills in a cover letter without prior experience, you can focus on transferable skills such as time management, problem-solving, and customer service that you’ve developed in other roles or volunteer work.

• 1. “During my time as a [previous role], I honed my time management skills by balancing multiple priorities, which I am confident will serve me well in an administrative capacity.”
• 2. “My experience as a [volunteer position] required me to solve problems quickly and efficiently, a skill I look forward to applying in an office administration role.”
• 3. “While working in [industry/field], I developed strong customer service skills that I believe are essential for ensuring smooth office operations and client satisfaction.”
• 4. “I have consistently demonstrated my ability to organize and coordinate events and projects, skills that are directly applicable to the responsibilities of an office administrator.”
• 5. “Through my academic projects, I have cultivated excellent written and verbal communication abilities, which are vital for managing the day-to-day administrative tasks effectively.”
• 6. “As a team leader in [group/organization], I learned to facilitate collaboration and support among team members, which is crucial for maintaining an efficient administrative environment.”
• 7. “My proficiency with various software programs, including [specific programs], was developed through [specific experience], preparing me to manage administrative tasks with ease.”
• 8. “In my previous role as a [role], I was praised for my attention to detail—a skill that ensures accuracy and quality in administrative work.”
• 9. “Having been responsible for maintaining records and documentation in my [previous experience], I am well-equipped to handle similar administrative responsibilities.”
• 10. “My ability to adapt to new challenges was tested and proven during my time as a [role], making me well-suited for the dynamic nature of office administration.”

Explaining Your Passion for the Office Administrator Position

When expressing your passion for the role of an Office Administrator in a cover letter, it’s important to genuinely reflect your enthusiasm for the work involved: you can emphasize your organizational skills and your ability to manage office operations efficiently, which often goes unnoticed yet remains at the heart of a well-functioning office.

Discussing your previous experiences, highlight tasks or projects that you particularly enjoyed. Maybe you thrive on creating streamlined filing systems, or you take pride in coordinating successful meetings and events. Your passion could stem from a satisfaction in ensuring that everything is organized and that colleagues have what they need to succeed.

You could also tie your passion to the potential contribution to the company’s success. Perhaps you’re excited by the thought of bringing your innovative ideas to the team, or you’re keen on using your proactive problem-solving skills to tackle challenges that an office environment faces.

• I thrive when organizing complex projects.
• Streamlining processes excites me.
• Managing a dynamic office environment is rewarding.
• Ensuring smooth operations is what I love to do.
• I’m delighted by the impact of an efficient workspace.
• Coordinating events brings me joy.
• I’m passionate about supporting team success.
• I find satisfaction in perfecting office systems.
• Creating a positive office culture is very fulfilling for me.
• I am energized by the pace of office work.
• Mastering new office technology motivates me.
• I love fostering an environment where everyone can excel.
• I get a thrill from staying on top of everything.
• I enjoy the challenge of meeting tight deadlines.
• My passion is in facilitating smooth communication.
• I am excited about developing and implementing new processes.
• Providing administrative support has always been a highlight of my career.
• Enhancing office productivity is something I take pride in.
• I am eager to contribute to a team-oriented workplace.
• Solving the day-to-day puzzles of office management makes every day enjoyable for me.

Proactive Closing Statements

In your cover letter’s closing statements, you can demonstrate enthusiasm for the position and proactively indicate your plans for follow-up. This can set you apart from other candidates by showing your initiative and keen interest in the role.

To craft a persuasive closing section:

• Express your gratitude for the opportunity to apply and for the reader’s consideration.
• State your eagerness to discuss how your skills and experience align with the company’s needs.
• Mention that you will follow up within a specific time frame, usually a week or two, confirming your proactive approach.
• Reiterate your value proposition by summarizing how you can contribute to the team.
• Politely invite the hiring manager to reach out to you for further discussion.
• Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.
• I’m excited about the prospect of bringing my expertise in office administration to your esteemed company and am keen to explore how I can make a substantial impact.
• I intend to follow up with you by [date] to ensure you received my application and to discuss how I can contribute to your team’s success.
• Should you require any further information, please do not hesitate to contact me. I am readily available for an interview at your earliest convenience.
• I am eager to offer more insight into how my skill set aligns with the goals of your company during a personal interview.
• Please find my contact information at the top of this letter, and feel free to reach out at a time that suits you best.
• I’m very interested to learn more about this role and share how my background in office coordination can support your team’s objectives.
• Anticipating the opportunity to further discuss my candidacy, I will reach out next week to confirm you’ve received my application and to inquire about potential next steps.
• I’m looking forward to the opportunity to speak with you in more detail about how I can contribute to the ongoing success of your office.
• My enthusiasm for the role is matched by my commitment to excellence, and I hope to demonstrate this in a future conversation with you.

Examples of Office Administrator Cover Letters

In this chapter, we will explore three tailored examples of cover letters for office administrator positions that cater to different career stages: someone with no direct experience, the career changer bringing a wealth of transferable skills, and the seasoned professional with a track record of administrative excellence.

Example of Office Administrator Cover Letter: No Experience

Dear [Employer’s Name],

I am writing to express my strong interest in the Office Administrator position listed on [where you found the job posting]. With a Bachelor’s degree in Business Administration and a proven commitment to excellence, I am excited about the opportunity to contribute to [Company Name] as an integral part of your administrative team.

During my academic career, I honed my organizational and analytical skills, which I believe are fundamental to the role of an office administrator. Although I am new to the workforce, my time as a volunteer coordinator for [Volunteer Organization] allowed me to develop a solid foundation in managing schedules, coordinating events, and maintaining meticulous records.

I am eager to apply my knowledge and enthusiasm to a dynamic workplace like [Company Name]. I am confident that my proactive approach and ability to quickly adapt to new challenges will make me a valuable asset to your team. I am particularly impressed by [something specific about the company or its culture], and I am enthusiastic about the prospect of contributing to such a forward-thinking environment.

I would be grateful for the opportunity to discuss how my education and experiences align with the needs of your company. Please find my resume attached for your consideration. Thank you for your time, and I look forward to the possibility of discussing this exciting opportunity with you.

Warm regards,

[Your Name]

Tips for Crafting the Office Administrator Letter for Someone With No Experience

Introduction : Express your enthusiasm for the role and mention the job listing. Highlight your strong organizational skills and attention to detail.

Body : Discuss your educational background, such as a degree in business administration. Even without direct experience, leverage any volunteer work or internships that demonstrate your ability to manage tasks and assist in an office environment.

Closing : Show eagerness to learn and contribute to the team, and request an interview to discuss how you can support the company’s needs.

Example of Office Administrator Cover Letter: Career Changer

As a seasoned professional seeking to bring my extensive background in [previous industry] to the administrative field, I am excited to apply for the Office Administrator position at [Company Name]. My career thus far has been driven by a passion for efficiency and exceptional service, qualities I am eager to apply in a new context.

My previous role as a [Previous Job Title] involved significant project management, team coordination, and customer relations—skills that are directly transferable to the responsibilities of an office administrator. The decision to shift my career path stems from a desire to focus on the organizational aspects of business operations, which I have always excelled at and enjoyed.

In my previous position, I successfully [mention a relevant achievement or project], demonstrating my ability to adapt and thrive in various situations. I am confident that this experience, combined with my dedication to fostering a collaborative and productive work environment, will allow me to make a meaningful contribution to [Company Name].

I am enthusiastic about the opportunity to bring my unique skills and fresh perspective to your esteemed team. I would welcome the chance to further discuss how my career journey and the skills I have acquired along the way can benefit [Company Name]. Please find my resume attached for your review.

Thank you for considering my application. I look forward to the possibility of contributing to [Company Name] and to the chance to discuss my application in more detail.

Tips for Crafting the Office Administrator Letter for Career Changers

Introduction : Acknowledge your transition and your keen interest in contributing to administrative success. You can emphasize transferable skills like project management or customer service from your previous career.

Body : Tell the story of why you’re changing paths and how your previous experiences have equipped you with a unique perspective and diverse skills relevant to an office administrator’s role.

Closing : Mention your excitement about bringing a fresh viewpoint to the team and a desire to discuss how your background can translate into success for the organization.

Example of Office Administrator Cover Letter: Experienced Professional

With over [number of years] years of experience as an Office Administrator, I am excited about the opportunity to apply for the position at [Company Name]. My background has provided me with the multifaceted skill set and hands-on understanding necessary to affect positive outcomes in a fast-paced administrative environment.

In my current role at [Current Employer], I have successfully managed a team of administrative professionals and implemented a new document management system that resulted in a 30% increase in operational efficiency. My approach combines a keen eye for detail with a commitment to maintaining streamlined processes, ensuring that office operations support business objectives effectively.

I am particularly drawn to the opportunity at [Company Name] because of your commitment to [something you admire about the company or its culture]. I am confident that my proactive approach and my ability to foresee and address challenges will allow me to contribute effectively to your team and help achieve [Company Name]’s goals.

I am looking forward to the possibility of discussing how my extensive experience and proven track record of successful office administration can benefit your company. Enclosed is my resume, which provides further detail about my qualifications. Thank you for your consideration, and I hope to speak with you soon to explore this exciting opportunity.

Best regards,

Tips for Crafting the Office Administrator Letter for Experienced Professionals

Introduction : Briefly present your current role, years of experience, and interest in the new opportunity. Your familiarity with the responsibilities of an office administrator should be clear.

Body : Give specific examples of achievements in past roles, like improving office systems or successfully leading an administrative team. (Quantify these accomplishments when possible.)

Closing : Assert your readiness to bring your proven track record to a new environment and how it aligns with the company’s goals, asking for the chance to discuss further in an interview.

Frequently Asked Questions

What are the key elements to include in a cover letter for an office administrator role.

Your cover letter should clearly demonstrate your organizational skills, attention to detail, and communication prowess. Mention your proficiency in office software, experience in scheduling, or any relevant project management experience.

What should I emphasize in an application letter for an administrative officer with experience?

You can highlight your past achievements, showing how you’ve successfully managed office procedures or improved administrative tasks. Try to use metrics and clear examples when possible, like reducing supply costs by a certain percentage or handling a number of projects simultaneously.

How do I write a compelling personal statement in my office administrator cover letter?

You can share a brief story or example that illustrates your dedication, resourcefulness, or ability to thrive under pressure. (Connect your personal qualities to the needs of the potential employer to demonstrate how they align.)

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5 Office Administrator Cover Letter Examples for 2024

• Office Administrator Cover Letter
• Office Administrator Cover Letters by Experience
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• Write Your Office Administrator Cover Letter

Every office environment needs to operate efficiently to achieve company goals. With your top-notch abilities to organize schedules and improve administrative processes, you’re the leader every office needs to be successful.

However, can you write a cover letter and accompanying office administrator resume to effectively demonstrate that you possess the organization and professionalism essential for managing the dynamic needs of today’s offices?

With administrators playing such a significant role in every office’s processes, companies perform in-depth reviews before choosing the right applicants to interview. We’ll show you how to stand out with our office administrator cover letter examples and AI cover letter generator that helped land plenty of jobs in 2024.

Office Administrator Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your office administrator cover letter!

123 Fictional Avenue San Francisco, CA 94101 (123) 456-7890

November 10, 2023

Samuel Hall Asana 123 Fictional Lane San Francisco, CA 94101

Dear Mr. Hall:

Asana’s devotion to transforming how work gets done speaks to me as an office administrator. Unlike some who may view office administration as just another occupation, I see my vocation as facilitating functional links central to your team’s success, a belief evident in every aspect of my professional conduct.

During my tenure at Zerocater, my prowess in Microsoft Office Suite was continually put into action. Over just nine months, I managed to streamline daily tasks, including a 16% reduction in document preparation time and an 11% increase in email management efficiency. These results directly contributed to improving our office’s productivity levels.

A stint at SF Excursions, a sightseeing tour agency in San Francisco, solidified my Microsoft Access prowess on a grander scale. Tasked with maintaining a database of over 1,452 clients and suppliers, I developed a knack for organizing and maintaining complex data sets. My efforts were evident by an increased accuracy rate of 13.6% in reservations and billing information.

Lastly, my time at Jives Media allowed me to enhance my data entry skills. Responsible for analyzing the performance metrics of over 67 campaigns per quarter, I successfully collaborated with account managers to provide timely reports that influenced data-driven decisions. Employing Excel functions and meticulously processing sizable data sets, I helped elevate the data precision by 7.3%. Besides, extensive work was systematically broken into manageable tasks and tracked precisely using Asana. The resulting efficiency surge improved our task completion rates by 17%.

With these experiences, I plan to bring this dual perspective of the importance of office management and the ability to leverage tools like Asana. I’m excited about a potential opportunity to commit this passion to Asana as an office administrator. Looking forward to discussing further how my skills could fit your team. Thank you.

Freja Larsen

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Such an approach is more than just cherishing the hiring organization’s accomplishment. By signaling an intrinsic understanding of their product, you infuse relevance and familiarity into your office administrator cover letter, painting a picture of a ready-to-go team player.

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Entry-Level Office Administrator Cover Letter Example

Copy this text for your entry-level office administrator cover letter!

123 Fictional Avenue Pittsburg, PA 55555 (123) 456-7890

March 15, 2024

Andrew White Bethlehem Haven 123 Fictional Lane Pittsburg, PA 55555

Dear Mr. White:

Balancing academic responsibilities with being actively involved in the student council during my business administration studies has ingrained in me the value of teamwork, effective communication, and fast-paced problem-solving. These experiences shaped my understanding of the dynamic nature of office environments and the importance of supporting collaborative efforts for smooth operations. Now, as I stand on the precipice of my professional journey, I’m excited to bring my fresh perspective, enthusiasm for administrative efficiency, and a keen eye for detail to the Bethlehem Haven team as an entry-level office administrator.

As a customer support representative at Copart, I managed an impressive volume of 43 calls daily, consistently earning 5-star ratings from customers thanks to my unwavering attention to detail and proactive approach. This role honed my capabilities in providing exceptional service, showcasing my ability to handle high-pressure situations with ease and precision.

My academic journey has been significantly enriched by acquiring practical skills in key software tools through direct application. I’m proficient in Microsoft Office and Google Suite, skills that I complement with strong prioritization and email management techniques. These capabilities are vital for supporting the leadership team effectively, facilitating seamless coordination of operations, and ensuring the smooth execution of financial processes as described in the role.

I’m eager to apply my administrative expertise, organizational savvy, and staunch commitment to confidentiality and professionalism within your respected organization. Thank you for considering my application. I am keen on discussing my alignment with your organizational needs further.

Enclosures: Resume References

• A stint as a customer support representative might have refined your communication and problem-solving abilities, both critical for performing administrative tasks. Skills mastered in class could effortlessly translate into ensuring office operations run smoothly.

Legal Office Administrator Cover Letter Example

Copy this text for your legal office administrator cover letter!

123 Fictional Avenue Miami, FL 48111 (123) 456-7890

Olivia Garcia Iscoe Law Firm 678 Fictional Lane Miami, FL 48111

Dear Ms. Garcia:

Iscoe Law Firm’s commitment to providing personalized and effective legal representation to its clients mirrors my dedication to enhancing office operations and supporting legal teams. With a proven track record of transforming office processes that resulted in a 31% increase in operational efficiency, I’m eager to make administrative functions as streamlined and effective as the legal services you provide.

At Secretly Group, I negotiated 17 settlement collections and managed a significant increase in office efficiency, attributes I’m eager to bring to your law firm. My adeptness in managing office equipment, maintaining records, and overseeing supply levels has proven instrumental in reducing expenditures and streamlining office functions.

I pride myself on my strong customer service skills, having managed client concerns and maintained higher customer satisfaction levels. My proficiency in various software applications, including Microsoft Office and Google Suite, complements my ability to deliver high-quality outcomes in a fast-paced environment. Add to this a “can do” attitude, focus on performance recognition, and effective written and oral communication.

Addressing operational challenges at Iscoe Law Firm entails more than simply acknowledging their existence. To me, they represent opportunities for innovation and efficiency. I firmly believe that some of the most complex administrative tasks hold the potential to yield significant improvements in operational efficiency and team satisfaction. I’m eager to discuss this opportunity further.

Thank you for your consideration,

Avery Jones

Enclosures: Resume Application Transcripts

• Besides discussing the abilities you bring to the new role, illuminate tangible outcomes your interventions have fostered in the past. Even better, finish off your narration with a tailored career objective emphasizing your intended goals for the role.

Medical Office Administrator Cover Letter Example

Copy this text for your medical office administrator cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

David King Valleywise Health 123 Fictional Lane Phoenix, AZ 85001

Dear Mr. King,

Reflecting on my neighbor’s success in managing her health at Valleywise Health, it dawned on me that I could apply my expertise as a medical office administrator to aid others in their health voyage. Driven by a profound sense of compassion and armed with industry-specific proficiencies, I’m eager to make a meaningful impact on patient-care outcomes at Valleywise Health.

At Village Medical, I managed over 1,587 electronic health records and optimized EHR management processes, improving data accuracy by 18.7%. My proficiency in using Cerner Millennium and experience with SQL allowed me to effectively maintain and analyze health records for better decision-making processes.

I also helped streamline medical coding and billing operations using Medisoft software at Native Health of Phoenix. This dramatically reduced billing errors and increased revenue collection to 92.3%.

Phoenix Memorial Center provided an excellent opportunity to apply my appointment scheduling prowess using Zocdoc. Through my innovative workflow system, we saw a 28% reduction in patient wait time, enhancing the overall patient experience.

I am excited about channeling my abilities towards supporting your healthcare team. Looking forward to exploring how my expertise could serve your organization. Thank you.

Jacob Cohen

• White spaces, when balanced with text, are refreshing pauses for the hiring manager reading your masterpiece. As for choosing the perfect template for your piece, ensure everything (including colors) is clean and visually engaging without cluttering.

Real Estate Office Administrator Cover Letter Example

Copy this text for your real estate office administrator cover letter!

123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

Scarlett Wright Coldwell Banker Premier Realty 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Wright:

I subscribe to the belief that architecture is the visual language of humanity, and I wholeheartedly champion Coldwell Banker Premier Realty’s vision to shape vibrant neighborhoods anyone would be proud to call home. Anchored by my knack for resolving complex challenges, I bring comfort in autonomy and a leadership role, fortified with the ability to derive actionable insights from data. Harnessing my five years of experience in cross-functional project management, I stand ready to bridge your property portfolios and client needs as your new office administrator.

At Avalon Realty and Oaktree Management, I used AppFolio for end-to-end property management, facilitating a reduction in operational time by 24% and improved tenant-owner communications. My experience with SQL and the ability to handle complex databases make me proficient in AppFolio’s analytics, aiding in the decision-making process.

I was responsible for comprehensive market research at Simply Vegas Real Estate, evaluating commercial and residential properties. With these insights, we saw a significant rise in customer satisfaction levels by 17.8%.

At Century 21, I brought Zillow into the mix for effective property listings. This strategy contributed to a 23% bump in how easily potential buyers could find our properties. Effectively managing the Zillow Premier Agent platform, I optimized our listings to such an extent that client acquisition soared by 19.2%.

The thought of leveraging my analytical skills, proactive communication, and relationship-building to further Coldwell Banker Premier Realty’s mission excites me. I have been an integral part of revitalizing Las Vegas neighborhoods, and my eagerness to continue this journey as your real estate office administrator is profound. I’m enthusiastic about connecting with you to discuss how my experiences and skills might benefit your organization. Thank you very much for your time.

David Hwang

• Think of the above as the “curb appeal” that hints at how both sides could enjoy a win-win by working together. In addition, see how David amplifies his piece’s wow factor by showcasing familiarity with industry-pertinent software like Zillow Premier Agent and AppFolio.

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How to Write an Office Administrator Cover Letter That Stands Out

Every office has different needs when searching for an administrator. For example, one may be looking for a financial process specialist, whereas another needs a customer service expert.

Tailoring your cover letter to each job’s description is the best way to stand out. That way, whether you need to be proficient in Zendesk, QuickBooks, or Asana, you can customize the skills and experiences you write about based on varying positional needs.

Write a greeting and intro that grabs the hiring manager’s attention

While crafting the opening lines of your office administrator cover letter, think about it like you’re writing email correspondence to an important company client. One of the first things you’d want to do is greet a specific person by name to ensure a personal touch. You can often find the name of a hiring manager in the job description or on the company’s website.

Then, as you get into the opening paragraph, you should show your passion for the company’s mission and how your administrative abilities fit in. For example, how you’re eager to use your proficiency in bookkeeping and QuickBooks to help the company achieve organized financial processes.

The opener below falls short since the applicant doesn’t greet anyone by name or get into those essential administrative skills that hiring managers will be looking for.

Lacking important details here!

As an administrative professional with years of experience, I was excited to see your office administrator job opening. I believe I would be a great fit for your team.

The example below does a much better job showcasing the applicant’s evident passion for the administrator role at Valleywise Health while showing how their EHR management and medical coding skills fit in.

Making a direct connection to administrative needs!

Reflecting on my neighbor’s success in managing her health at Valleywise Health, I realized I could apply my expertise as a medical office administrator to aid others in their health voyage. Driven by a profound sense of compassion and armed with proficiencies in EHR management and medical coding, I’m eager to impact patient-care outcomes at Valleywise Health.

Optimize the body of your office administrator cover letter

The body of your cover letter is where you want to let your administrative skills shine.

A great way to show how you’ll be successful on the job is by focusing on job skills the company is seeking and writing about previous work achievements using those abilities. For example, how you implemented a virtual chat customer service system in Zendesk to improve response times by 55%.

Your examples in this section should be based on business metrics whenever possible, such as customer satisfaction scores or reductions in scheduling errors.

A great body paragraph emphasizing administrative skills!

Reinforce your abilities while closing out your office administrator cover letter

Consider closing out your cover letter like you’re ending a call with a client. You’d likely thank them for their time and may use a call to action if you’re trying to make a sale or retain their business.

In addition to taking those steps in your cover letter, it’s also a good idea to reinforce your top skills and your connection to the company’s mission you presented earlier. For example, you could write about how you’re passionate about a medical organization’s commitment to a caring patient experience and are eager to use your customer service skills to help.

The example below isn’t hitting the mark since it doesn’t use a call to action or present this office administrator applicant’s specific connection to the company’s mission.

This one’s too generic!

I believe my skills and experiences will make me an ideal fit to be your next office administrator. Thank you for considering me for the role.

Tasha Matthews

The following example provides a much more thorough overview of how the applicant’s analytical and relationship-building skills will help Coldwell Banker achieve its mission of revitalizing Las Vegas Neighborhoods.

An enthusiastic connection to the company’s needs!

The thought of leveraging my analytical skills, proactive communication, and relationship-building to further Coldwell Banker Premier Realty’s mission excites me. I have been an integral part of revitalizing Las Vegas neighborhoods, and my eagerness to continue this journey as your real estate office administrator is profound. I’m enthusiastic about connecting with you to discuss how my experiences and skills might benefit your organization. Thank you very much for your time.

Cover Letter Tips for an Office Administrator

• Every organization has varying needs when hiring office administrators. One company may need help with bookkeeping and entering key financial data in QuickBooks, whereas another requires a scheduling expert in Google Calendar. Tailoring what you write about in your cover letter will ensure it’s relevant to each business you apply to.
• Office technology and software are continuously evolving. Therefore, administrative assistants who can present relevant abilities to today’s documenting and reporting needs will stand out. For instance, you could discuss how you’ve used new additions to Excel, like formula anchoring, to make reporting 36% more efficient and accurate.
• A formal cover letter is similar to other professional correspondence you may write to customers or clients as an office administrator. Therefore, staying clear of generic greetings and using the correct format by greeting tahe hiring manager by name, writing organized paragraphs, and clearly stating your contact information at the top will ensure your abilities shine.
• Office administrators usually work with many people throughout business operations, from corresponding with department managers to answering customer phone calls. When you can show communication skills like proper phone etiquette or conflict resolution, it’ll help you appear as a fit for versatile business needs.

Even if you haven’t worked as an administrator, there are still other ways you can present your abilities. For example, you could write about the customer service or data entry skills you picked up while working as a receptionist. Or relevant education, like a business administration degree, can help you stand out, too.

One page will be the best length. If you’re struggling to narrow it down, try focusing on some of the company’s primary needs. Do they need help with project management? Then, your abilities in tools like Asana or Trello while coordinating assignments may be great to focus on.

Not every company will have their hiring manager’s name listed, so simply beginning with “Dear [name of company] hiring team” still works well in those cases. Then, ensure the rest of your cover letter is specific to job skills each company is looking for, like travel coordination or confidentiality.

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Office Administrator cover letter example

Primary purpose

Secondary purpose, the power of specificity.

Office administrators are professional multitaskers. In this admin position, you’re responsible for everything from payroll management and schedules to events and records keeping. 

Office administrator positions can offer great pay, daytime hours and the chance to work in collaboration with just about every employee in the office – all without needing an advanced degree.

Does this sound like the perfect job for your organizational and administrative abilities? In order to convince a hiring manager that you’ve got the right skills and attitude, you’ll need a great cover letter.

A cover letter for an office administrator position shows a hiring manager that you understand the company’s needs and you’ve got the right personality and work ethic to make sure their office runs smoothly and efficiently. With Resume.io’s tools and cover letter templates , including this office administrator cover letter example, you’ll quickly learn how to write a cover letter that lands you the perfect position.

This cover letter example, along with our adaptable cover letter sample will:

• Explain the multiple purposes and methods for writing the perfect cover letter
• Break down the tested cover letter format with free examples, samples and templates
• Explore the top cover letter tips specifically for office administrator applicants
• Help you avoid the most frequent mistakes made by applicants to administrative positions

But before we dive into the secrets of great cover letter writing, it’s a good idea to make sure your resume is polished and professional. It’s easier than you think with Resume.io’s office administrator resume example , templates and comprehensive resume writing sample .

Office administrator cover letter sample and purpose

To write any great cover letter, you first need to understand the why . Candidates for administrative and entry-level positions often view a cover letter as just one more step preventing them from submitting their application. Thus, they don’t put the required effort into making sure the cover letter addresses the right skills and qualities from the job description.

A well-crafted cover letter is a powerful tool, but that can only happen with the proper care and attention to detail.

So what is a cover letter?

This document of 200 to 400 words, or one page, accompanies your resume and allows you to expand on your most relevant skills, interests and ideas. It even offers space for a bit of personality and allows you to make a personal connection before ever setting foot inside the company offices. No wonder a cover letter is one of the most requested application materials.

What if the office administrator job posting DOESN’T require a cover letter?

As you might have already noticed, online applications are great for streamlining hiring processes, but they don’t always allow candidates to ask questions or get all the information they need. This is often the case when it comes to cover letters. Sometimes a job opening will fail to mention the document entirely. So what should you do? While it can be tempting to take the easy way out and submit your resume without a cover letter, that’s not a great strategy to actually land the position. Unless the job description or hiring manager asks you not to, we recommend writing a thoughtful cover letter for each position you apply to.

Since many candidates possess skills like spreadsheet management, file organization and scheduling, it can be difficult to stand out in a crowded field of applicants for an office administrator position. 

That’s why you should treat your cover letter as your secret weapon. Your cover letter gives you a chance to smooth over any questions that may arise from your resume, for example if you have gaps in your work history, have made a career change or are just starting out in the administrative field.

If you have years of experience, a cover letter helps you highlight your strongest skills by focusing on individual achievements, positive feedback and growth you’ve made throughout your career. 

A good cover letter can also be an equalizer. You might be up against candidates with twice as many previous positions as your own, but if you can show a hiring manager that you’re a determined, quick-learner with a great personality, you’ll land the job interview. It’s all a matter of maximizing your chances and knowing what matters most to your prospective employer.

The importance of tailoring your cover letter

Unfortunately, writing just any cover letter is usually not enough to land you a job interview. To really impress recruiters and give yourself the best chance of snatching an administrative assistant job, you’ll need to tailor your cover letter to each and every position you apply for. 

Tailoring your cover letter means customizing it with the right work experience, office procedures and other skills based on the job requirements at that particular company. To do this, you’ll first want to spend time evaluating the job description and finding the most important duties. Then make sure to include examples, numbers and mentions of how you applied those same skills in previous roles.

If you’re looking for more inspiration for cover letter writing, please view our related administrative cover letter examples listed here below:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Assistant cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for an office administrator cover letter

Many applicants dread the cover letter writing process because they believe it lacks a clear structure. Luckily, you don’t have to be among them. There IS a way to format a great cover letter and in this section, we’ll break it down into easy steps that allow you to include all the right information.

Here are the key components:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

The great news about cover letter structure is that it remains relatively unchanged between positions or industries. Invest the time into learning how to write a great letter now, and you’ll reap the rewards for years to come. You can find even more tips for each of these sections in our overall guide on cover letters .

Cover letter header

The header of your office administrator cover letter occupies the prime real estate at the very top of the page and serves two important purposes. The first is to identify you with the necessary contact information like your full name, phone number and even social media handles. 

The second purpose is to add a touch of attractive formatting to an otherwise plain document. A cover letter template can help you find just the right balance between professional and stylish.

The goal of this section: Keep your personal data right at the top of your cover letter, create an attention-grabbing and professional design. 

Align document styles!

There’s an easy way to take your application to the next level and that’s by aligning the document styles of your cover letter and resume. This simple step can help take your application to the next level by creating a polished “personal brand” for your application – a consistent look and feel that identifies your materials.

To get started, you’ll want to spend some time with the company’s website and branding. Do they value creativity and individualism or are they a more formal business with a precise tone and image? Answering these questions will help you choose the cover letter template and matching resume one that are best for that particular company. And with Resume.io’s cover letter builder, you can easily switch or customize the templates as you apply to multiple positions.

Cover letter greeting

Your office admin cover letter greeting says a lot in only a few words. In this section, you’ll want to make a personal connection with the hiring manager and establish a positive and respectful tone. Addressing people by name is the best way to start.

For serious companies, “Dear” followed by the recruiter’s proper salutation and last name is usually most appropriate. If you already have a prior relationship with the employer or the workplace culture is very casual, “Hi” or “Hello” followed by a first name may be acceptable.

The goal of this section: Address the hiring manager by name whenever possible, establish a friendly and respectful tone with the appropriate greeting.

The importance of names and addressed greetings

Using the hiring manager’s name in your greeting is one of the best ways to show that you’re invested in the position. In fact, it’s been scientifically proven that people have a positive neurological response upon hearing their own names.

However, in medium to large companies, finding the name of a specific hiring manager, let alone the one who will be reading your letter can be nearly impossible. Often, hiring is handled by a team of people and an applicant’s cover letter can float from desk to desk. 

In that case, a more general greeting that includes the company’s name can still leave a positive impression. “Dear (Company Name) Hiring Team” is a safe option, but you may also try “Family” for companies with more sentimental branding.

Cover letter introduction

Many hiring managers are inundated with applications for any given administrative support role, leaving them with only a few seconds to evaluate your office administrator cover letter. That means your introduction needs to catch their attention and offer them the right skills and experiences from the start. 

Luckily, this isn’t too difficult to do. Try beginning with a concise anecdote, a relevant statistic or a surprising bit of information, as long as it’s professionally appropriate.

The goal of this section: Grab the hiring manager’s attention and encourage them to keep reading to the body of the letter by using an interesting fact, anecdote or statistic.

Cover letter middle part (body)

The body of your office administrator cover letter is where you can finally dive into all the relevant experiences and skills that make you the ideal candidate. Follow up on the success you mentioned in your introduction and expand it with details.

One of the best ways to do this is through the STAR method. First, describe a Situation, the required Task and your Action, then explain the positive Result that followed. Make sure to choose only the most relevant examples based on the job opening you’re applying for.

In another body paragraph, you can describe how you use the most important skills or your potential contributions to the position. Just make sure not to repeat too much information from your resume.

The goal of this section: Use the STAR method to describe relevant examples of your skills and abilities, offer potential contributions to the role.

How to close an office admin cover letter (conclusion and sign-off)

You’ve finally reached the conclusion and it’s time to put this masterpiece to bed. Do that by creating an effective Call to Action to conclude your office administrator cover letter. This sentence expresses your interest and enthusiasm for the position and invites a hiring manager to contact you.

Then, finish your letter with the appropriate signature. “Sincerely,” “Thank you” or “Best regards” can all be great options.

The goal of this section: End your letter on a respectful and positive note with a call to action that encourages a hiring manager to contact you. Sign off with the appropriate signature.

Office administrator cover letter with no experience

Office administrator positions make great entry level jobs. Here are a few key traits you’ll want to convey on your office administrator cover letter. 

• Communication skills: Whether spoken or written, great communication is the hallmark of any office administration position. The best way to highlight these abilities is likely through the word choice and tone you use when writing your cover letter. Make sure to use professional language and proofread your cover letter for any spelling or grammar mistakes.
• Organizational skills: File racks, calendars and a good memory – office administrators need to be able to keep people, places and events organized and information handy for any employee that needs it. Make sure to highlight any relevant examples of times your organizational skills saved a company time or money.
• Time management: Managing your time wisely leads to greater productivity for the office as a whole. Your cover letter examples might not address this skill directly, but they should point to the fact that you’re a motivated individual who gets things done.
• Office administration: Hard skills do matter when it comes to office administration. Whether it’s computer software like Excel and EHR or old fashioned filing systems, a brief mention of how you put these hard skills to work can set you apart from other candidates.

Office administrator positions can be challenging to land because many candidates possess the qualities needed to survive in these positions. However, companies aren’t just looking for administrators who can get through the day – they need people who work actively to keep the office running smoothly at every moment. So how do you prove that you’re a stand-out applicant?

One of the best ways is by harnessing the power of specificity. This principle states that people are more likely to remember specific facts, numbers and statistics than they are general information about a person or situation. By giving a hiring manager the right amount of precise and relevant details, you can prove your accomplishments and prove your value to the potential employer.

Here are some examples of numbers for office administrator cover letters:

• The size of the office you managed
• The number of different offices you coordinated between
• The number of clients or patients you handled
• The number of people you hired or trained
• Any productivity measures of the office
• Increases in efficiency over time
• Money saved through your management

Let’s take a look at the law of specificity in practice

Instead of:

• Increased productivity and saved the company money by changing filing practices
• Switched patient file system
• Improved payroll system
• Cut filing time down by 40 percent after proposing and implementing new scheduling software companywide
• Transferred over 300 patient files from hard copy to EHR software with near perfect accuracy
• Saved company over $5,000 in late fees by improving payroll workflow

Basic mistakes in an office administrator application letter (and how to avoid them)

• Spelling and grammar mistakes: These little errors add up to paint a picture of you as a less-than-stellar communicator. Make sure to use spell check and have a friend proofread your application before you submit it.
• Incorrect formatting: Mistakes like unprofessional fonts in the wrong sizes, bad spacing or not enough white space make your cover letter seem amateur. Cover letter templates can help you avoid these errors and create a design that piques a hiring manager’s interest.
• Generic cover letters: Not tailoring your cover letter to the specific duties of every position leaves recruiters with the impression that you’re indifferent about the job. Make sure to give convincing examples of ways you’ve handled situations similar to those you’ll face at your potential employer.
• Poor tone: Administrative assistant positions are competitive so the right tone for the company is key. Make sure to familiarize yourself with the branding and goals of the organization as well as how they speak to their customers. By aligning your tone, you give the impression that you’d make a great fit in their office.

Key takeaways

• Writing a great cover letter is an essential tool to score the perfect office administrator position. Unless a job application asks you NOT to, it’s a smart idea to write and send a thoughtful cover letter.
• Customizing your cover letter with the specific skills and experiences needed for each position is an important step that helps you maximize your chances of landing the job.
• The trusted cover letter structure allows you to check off all the necessary pieces of a great cover letter.
• Use specific numbers, facts and statistics to add weight to your accomplishments and make yourself stand out in this crowded field.
• Don’t let poor formatting ruin your perfect writing. Make sure to use an attractive layout or template that’s most appropriate for the company you’re applying to.
• Take advantage of Resume.io's cover letter tools to get your application in faster.

Free professionally designed templates

Office Administrator Cover Letter: Job Description, Sample & Guide

Create a standout office administrator cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Welcome to our Office Administrator Cover Letter Guide! Here you will find all the information you need to write a strong cover letter that will help you stand out from the competition. Our guide includes best practices for formatting, content, and style to ensure your letter is professional and effective. Keep reading to learn more!

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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• Administrative Secretary Cover Letter Sample
• Front Office Manager Cover Letter Sample
• Property Claims Adjuster Cover Letter Sample
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• Shipping Clerk Cover Letter Sample
• Fleet Administrator Cover Letter Sample
• Telephone Operator Cover Letter Sample
• Supply Manager Cover Letter Sample
• Administrative Clerk Cover Letter Sample
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• Unit Coordinator Cover Letter Sample
• Enrollment Specialist Cover Letter Sample
• Administrative Office Assistant Cover Letter Sample
• Portfolio Administrator Cover Letter Sample

Office Administrator Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Office Administrator position that I recently saw advertised on [Name of Job Site]. With my excellent organizational and administrative skills, I am confident that I am an ideal candidate for the role.

I have extensive experience in office management, having worked in the field for more than 8 years. During this time, I have developed a strong understanding of what it takes to ensure the smooth running of an office. I am experienced in dealing with various administrative tasks such as filing, data entry, copywriting, and customer care. I am also well versed in working with computers, including Microsoft Office, Excel and other software programs.

What sets me apart from other candidates is my strong customer service skills. I am able to communicate effectively with people from all backgrounds, and I am confident in my ability to work with customers to ensure their satisfaction. Additionally, I have excellent problem-solving skills and the ability to think quickly and come up with creative solutions to any issues that may arise.

I am confident that I have the skills and qualifications necessary to excel in this position. I am motivated and eager to work hard to ensure the success of the office. I am available for an interview at your earliest convenience and would be delighted to discuss my candidacy in more detail.

Thank you for taking the time to consider my application. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Office Administrator Cover Letter?

• A Office Administrator cover letter is a vital part of your job application. It’s the first impression you make on a potential employer and it’s an opportunity to showcase your relevant skills and experiences.
• A good cover letter will demonstrate your enthusiasm for the role and highlight the skills and qualifications that make you a great candidate. It should also explain why you are the perfect fit for the job and how you can contribute to the organization.
• Your cover letter should be tailored to the specific role and company you are applying to and should be easy to read and understand. It should also include key words and phrases that are relevant to the job and industry.
• By writing a compelling Office Administrator cover letter, you will increase the chances of getting an interview and ultimately, landing the job.

A Few Important Rules To Keep In Mind

• Begin your cover letter by introducing yourself and expressing your interest in the position.
• Outline your relevant qualifications, experience, and accomplishments.
• Mention any special skills you have that would be beneficial for the role.
• Highlight any awards or recognition you have received.
• Provide concrete examples of challenges you have faced and how you have successfully addressed them.
• Discuss how you would be an asset to the team or organization.
• Conclude the letter by thanking the reader for their consideration.
• Proofread the letter for any spelling or grammar mistakes.
• Be sure to tailor the letter to the particular job.

What's The Best Structure For Office Administrator Cover Letters?

After creating an impressive Office Administrator resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Office Administrator cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Office Administrator Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

Dear Hiring Manager,

I am writing to apply for the Office Administrator position at XYZ Company. With my experience in office management, I believe I am an ideal candidate for this role.

I have five years of experience in a corporate office environment, where I handled a variety of tasks such as scheduling meetings, coordinating events, and managing client relationships. I am highly proficient in Microsoft Office Suite, with expertise in Excel, Word, and PowerPoint. I am also well-versed in customer service and communication, with the ability to troubleshoot and solve complex problems.

I am an organized, detail-oriented professional with the ability to multitask and prioritize competing demands. I am also highly self-motivated and take great pride in my work. I possess strong interpersonal skills and thrive in a team environment.

I am confident that my experience and abilities make me the ideal candidate for this role. I am enthusiastic about the opportunity to join XYZ Company and help it succeed. Please feel free to contact me at your earliest convenience to discuss my qualifications further.

Thank you for your time and consideration.

Insert Name

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Office Administrator Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Failing to customize the cover letter to the position.
• Using a generic salutation.
• Not providing enough detail about your qualifications.
• Using a one-size-fits-all cover letter.
• Including irrelevant information.
• Including typos or grammatical errors.
• Using a boring template.
• Using overly formal language.
• Failing to proofread your cover letter.
• Neglecting to follow up after submitting your cover letter.

Key Takeaways For an Office Administrator Cover Letter

• Highlight your organizational and administrative skills.
• Explain how your experience has helped you to develop those skills.
• Demonstrate your knowledge of office operations and procedures.
• Show your ability to handle multiple tasks and prioritize work.
• Mention any special training or certificates that you possess.
• Discuss your commitment to providing excellent customer service.
• Express your enthusiasm for the position and the organization.

Professional Administrator Cover Letter Examples for 2024

Your administrator cover letter must quickly grab the attention of the hiring manager. Highlight your proficiency in managing office functions efficiently. Demonstrate your capacity to communicate effectively in written and verbal form. Show that you can be the organizational backbone of their team.

Cover Letter Guide

Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrator Cover Letter

Key Takeaways

You've found the perfect administrator job and you're ready to apply, only to realize you need a standout cover letter to go with your resume. It's tempting to repeat your resume, but your cover letter is the place to share your most impressive professional accomplishment in a compelling story. Remember to stay formal, dodge clichés, and keep it concise—no more than one page. Let's dive in and learn how to craft a cover letter that opens doors.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your administrator cover letter intro.

Upload your administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• System Administrator resume guide and example
• Ccna Network Engineer cover letter example
• Web Developer cover letter example
• Computer Science cover letter example
• Information Security Engineer cover letter example
• Python Programmer cover letter example
• IT Security Manager cover letter example
• Computer Engineer cover letter example
• Cnc Programmer cover letter example
• Entry Level System Administrator cover letter example
• Network Engineer cover letter example

Administrator cover letter example

JASMINE BELL

Kansas City, KS

+1-(234)-555-1234

[email protected]

• Highlighting relevant work experience, such as the oversight of a new inventory management system, illustrates the candidate's capability to manage complex projects and improve operational efficiencies, which is crucial for a system administrator role.
• Emphasizing cost-saving initiatives, like the $100,000 annual savings at Best Buy, showcases the candidate's ability to add value to the company through strategic tech solutions — an appealing trait for companies looking to optimize their technological investments.
• Including specific technical skills and certifications such as "Cisco Certified System Administrator," and familiarity with various network protocols like VoIP, EIGRP, OSPF, BGP, and RIP, underlines the technical competence required for a specialized role like system administration.
• Expressing eagerness to contribute to a team that values innovation and efficiency aligns the candidate's personal professional philosophy with the company's culture, suggesting a good fit.

Structuring and formatting your administrator cover letter

Here's what the structure of your administrator cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your administrator resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your administrator cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your administrator cover letter.

The top sections on a administrator cover letter

Header: This section should include the applicant's name, address, phone number, email, and the date, as it provides the recruiter with essential contact information and presents a professional appearance.

Opening Greeting: A properly addressed greeting to the hiring manager or recruiter establishes a personal connection and demonstrates that the applicant has done their research on the company.

Introduction: In this section, the applicant should succinctly state the position they are applying for and give a compelling reason or brief personal anecdote that illustrates their interest and suitability for the administrative role.

Body: Within the body, the candidate should highlight their relevant administrative skills, experience, and achievements that match the job requirements, showing why they are an ideal fit for the position and how they can contribute to the organization.

Closing and Call to Action: The closing should express gratitude for considering the application, reiterate the applicant's enthusiasm for the role, and include a polite call to action, such as stating their availability for an interview or expressing eagerness to discuss their qualifications further.

Key qualities recruiters search for in a candidate’s cover letter

• Organizational Skills : Crucial for managing daily administrative tasks, coordinating schedules, and ensuring the office operates smoothly.
• Attention to Detail : Paramount for maintaining accurate records, handling correspondence, and ensuring that all administrative processes are carried out flawlessly.
• Communication Skills : Essential for interacting with employees, management, and external stakeholders. It includes both verbal and written skills for effective information exchange and rapport building.
• Problem-Solving Abilities : Necessary for addressing and resolving unexpected issues that may arise in office operations or administration.
• Technical Proficiency : Important for managing electronic filing systems, database management, and proficiency in office software like Microsoft Office Suite, which is integral for day-to-day administrative tasks.
• Time Management : A key trait for prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously without sacrificing quality.

How to address hiring managers in your administrator cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your administrator cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Title] Committee,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Department] Department,
• Dear [First Name Last Name] Selection Panel,

First introductions in your administrator cover letter

Within your administrator cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your administrator cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrator cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrator cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Final words: writing your administrator cover letter closing paragraph

The final paragraph of your administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Which story should you tell in your administrator cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your administrator cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your administrator cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Summarizing the most important aspects in writing your administrator cover letter, remember to:

• Create a personalized administrator cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrator cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrator cover letter with two sentences that reflect what is most important about your application;
• Your administrator cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrator cover letter with a nod to the future with what you aim to achieve in this potential role.

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14 entry level administrative assistant cover letters.

Approved by real hiring managers, these Entry Level Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry Level Administrative Assistant
• Office Coordinator
• Administrative Coordinator
• Office Administrator
• Administrative Assistant
• Alternative introductions for your cover letter
• Entry Level Administrative Assistant resume examples

Entry Level Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, quantifying achievements.

Highlighting a specific achievement and quantifying its impact shows the hiring manager that you have a track record of success and can bring real value to the company.

Passion for Productivity

Sharing a personal passion related to the role demonstrates to the hiring manager that you are genuinely motivated and dedicated to your work. This sets you apart from other candidates.

Company Values

Showing that you appreciate the company's values and mission helps build a connection with the hiring manager and demonstrates that you have done your research on the company.

Showcase tangible accomplishments

In this cover letter, the candidate gives concrete examples of how they've made an impact in their previous role. By providing specific details about their internship at Resume Worded, they demonstrate their ability to streamline processes in a way that saves time and resources. This tells me that the candidate isn't just saying they have experience, they're showing me what that experience looks like in practice.

Highlight your ability to foster team collaboration

This individual doesn't just focus on their own accomplishments, they also emphasize how their actions contributed to the overall team performance. By coordinating a weekly team meeting that improved communication and boosted productivity, they've shown potential employers that they're team-oriented and understand the importance of effective communication in a collaborative workplace.

Show your impact with numbers

When you manage to quantify your achievements, it gives a clear picture of the scale of your work and its impact. The 20% increase in project delivery efficiency you mention here is a concrete example of your value. It's not just about what you did, but the tangible difference it made.

Demonstrate capacity to handle large-scale projects

Organizing a company-wide retreat, especially for over 100 employees, is not a small feat. It shows your ability to handle larger projects and manage diverse groups. That you received recognition for this task further underlines your capability and success.

Explain your drive and align with company goals

You're not just looking for any job, you want this job. And you've made that clear by emphasizing your excitement about contributing to a team that's leading in technology and innovation. Plus, you're not just aligning with the company's product goals, you're also interested in the daily operations, showing a holistic interest in the role.

Speak to your future contributions

You're forward-looking in this cover letter, hinting at the contributions you intend to make. A forward-thinking company needs forward-thinking employees, and you're subtly selling your potential here.

End with warmth

Ending your cover letter with 'Warmest regards' gives it a personal touch and leaves a positive impression. It's a small element, but it contributes to presenting you as a friendly and approachable candidate.

Show excitement for the administrative assistant role

Mentioning your excitement shows me you're genuinely interested in being part of our team and not just looking for any job.

Demonstrate your organizational skills

When you talk about your past achievements in organizing, it helps me see you're ready for the multitasking this job demands.

Highlight efficiency improvements

Improving processes is key in administrative roles. Your initiative to streamline a filing system is a strong example of how you can contribute to our efficiency.

Value in teamwork and learning

Your interest in our culture of collaboration and continuous learning tells me you'll fit in with our values and grow with us.

Close with a clear call to action

Ending your letter by looking forward to a discussion about your fit for the role makes me want to invite you for an interview.

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Connect personal experience with the company

Using personal experience with the company's products or services as a reason for your application demonstrates a genuine interest and a unique connection to the company.

Showcase efficiency improvements

Providing examples of how you've made processes more efficient in the past proves you have the initiative and capability to contribute positively from the start.

Demonstrate multitasking ability

Highlighting your ability to handle multiple tasks efficiently is crucial for an entry level administrative assistant role, where juggling various duties is a daily occurrence.

Align with the company's mission

Showing that you share the company's values and mission suggests that you will be a committed and motivated member of the team.

Invite further discussion

Ending your cover letter with a note of thanks and a forward-looking statement invites a dialogue and shows you're open and eager for the next steps.

Show your enthusiasm for the administrative assistant role

Expressing excitement about the job and the company highlights your genuine interest, which can set you apart from other applicants.

Demonstrate your administrative skills with examples

Discussing specific tasks and achievements from past experiences provides clear evidence of your capabilities and how they can be applied to the new role.

Highlight additional skills relevant to administrative tasks

Learning new skills on your own initiative shows a willingness to grow and adapt, qualities that are highly valued in any role, especially as an administrative assistant.

Connect your passions with the company's goals

When you align your professional interests with the company's mission, it suggests a deeper level of commitment and potential for long-term contribution.

Express gratitude and eagerness to discuss further

Ending your cover letter on a polite note of thanks and openness to the next steps reinforces your interest in the opportunity.

Office Coordinator Cover Letter Example

Demonstrate initiative and problem-solving.

What stands out about this cover letter is the candidate's initiative in identifying and tackling a problem in their previous role. By revamping the client communication system, they helped increase customer satisfaction scores by 25%. This example not only shows that the candidate is proactive, but it also indicates that they have strong problem-solving skills and a customer-focused approach.

Show how you've contributed to cost savings

This candidate smartly highlights how their actions led to tangible cost savings. By developing a system for tracking and managing office supplies, they reduced costs by 10% in the first quarter alone. This demonstrates their ability to think strategically about operations and their understanding of the importance of cost efficiency in business.

Highlight improvements made

Reducing the time to productivity by 30% is a major achievement. It shows that you're not just about maintaining the status quo, but you're keen on making processes better and more efficient. This is a valuable trait for an Office Coordinator.

Emphasize alignment with company culture

By expressing excitement about the learning and growth culture at Microsoft, you're showing that you value such an environment. Companies often want employees whose values align with theirs, and you've done a good job of displaying that alignment here.

Highlight your value-add

Yes, they're hiring for an Office Coordinator, but you're letting them know you’ll bring so much more. By stating that you'll contribute to both the operational success and vibrant culture at Microsoft, you're showing a multifaceted approach to your role.

Finish on a professional note

'Best regards' is a great way to close your cover letter. It's professional, and it shows you respect the reader's time. It's a good way to sign off and leave a solid final impression.

Administrative Coordinator Cover Letter Example

Express admiration for the company.

Starting your letter by sharing your respect for the company sets a positive tone and shows you've done your research.

Showcase multitasking and efficiency

Talking about your experience with multitasking and improving efficiency by 25% demonstrates you have the skills needed for an administrative coordinator role.

Confidence in your immediate impact

Stating your confidence in making an immediate impact reassures me you're ready to take on this role's challenges from day one.

Highlight the draw of employee development

Your interest in our commitment to employee growth tells me you're looking to invest in a long-term career with us, which is exactly what we want.

End with enthusiasm and precision

Concluding your letter with enthusiasm and a mention of your dedication to excellence encourages me to consider you seriously for the role.

Office Administrator Cover Letter Example

Show genuine interest in the company culture.

When you express excitement about joining a company because of its culture and values, it shows you're not just looking for any job, but a place where you fit in.

Highlight relevant experience

Detailing your direct experience and achievements in similar roles proves you have the skills needed for the office administrator position.

Emphasize problem-solving and calmness

Demonstrating how you've handled challenges and stayed focused under pressure indicates you're prepared for the unpredictable nature of office administration.

Value diversity and inclusion

Mentioning your appreciation for diversity and inclusion shows you're a team player who will contribute to a positive and respectful work environment.

Express eagerness for an interview

Closing with an invitation to discuss your application further highlights your proactive approach and interest in the role.

Connect your experience with the company's values

Starting off by mentioning your personal and professional use of the company's product is a strong strategy. It demonstrates a clear understanding of the company's core mission and shows me that your interest is backed by genuine respect and alignment with our values.

Illustrate your administrative success stories

Detailing your direct experience in managing office expansions and improving systems tells me you have hands-on experience in the core areas of office administration. It's impressive when you can show how your initiative led to tangible improvements, like cost reduction or better onboarding processes.

Emphasize creative problem-solving skills

Your ability to foresee needs and address them innovatively is exactly what companies look for in office administrators. It indicates that you’re not just maintaining the status quo but actively seeking ways to improve and streamline operations.

Highlight alignment with company culture

Expressing your enthusiasm for the company's commitment to a positive workplace culture is wise. It shows me you’re looking beyond the job description and are interested in contributing to the overall environment and ethos of the company.

Convey your interest in advancing the company's mission

Your closing remarks solidify your interest in the role and the company’s objectives. It’s a strong finish that leaves me with the impression you’re not just applying to any job, but you’re specifically motivated to help us achieve our mission.

Show your excitement for the office administrator role

When you express enthusiasm about the job and the company, it shows you're not just looking for any job but are interested in this particular role and its challenges. This makes you seem like a more engaging candidate.

Highlight your relevant experience

Talking about your previous job and what you achieved there shows you have the skills needed for this role. It lets me see you can handle the tasks this job will involve.

Share specific achievements as an office administrator

By mentioning a project you led and its success, you help me understand the kind of impact you could have in this role. It's good to see real examples of your work.

Emphasize your key strengths

Pointing out your attention to detail and problem-solving skills directly tells me why you would be good in this job. It's helpful when you clearly say what makes you fit for the role.

End with a forward-looking statement

Finishing your cover letter by looking ahead to contributing to the company's success makes your application memorable. It shows you're already thinking about how you can be part of the team.

Administrative Assistant Cover Letter Example

Show your personal connection to the company.

Talking about your genuine use and admiration of the company's service is a smart move. It lets me see that you're not just looking for any job, but you're interested in this company specifically. This creates a stronger, more personal connection right from the start.

Demonstrate administrative problem-solving

By sharing a specific example of how you led an office move and improved a process, you're showing me you have real, tangible experience in solving the kinds of problems we face every day. It's not just about the tasks you've handled, but how you've made things better that catches my attention.

Highlight proactive achievements

Emphasizing your proactive approach and problem-solving skills tells me you're someone who doesn't just wait for instructions. You see what needs to be done and you do it. That's a quality every hiring manager looks for in an administrative assistant.

Express enthusiasm for the role

Your excitement about bringing your skills to our team is infectious. It’s good to see candidates who are not just qualified, but genuinely enthusiastic about the opportunity to contribute to our work environment and culture.

Show eagerness to contribute

Your closing statement reinforces your interest in the company and the role. It’s a polite and professional way to wrap up your cover letter, indicating you’re not just looking for any job but are eager to specifically support our mission.

Share your excitement for the administrative role

By stating your enthusiasm and specific reasons for wanting to join the company, you make a memorable first impression that can capture a recruiter's interest.

Illustrate your adaptability and problem-solving skills

Giving examples of how you've managed challenges successfully in the workplace showcases your ability to handle anything that comes your way, a crucial trait for an administrative assistant.

Emphasize strong interpersonal skills

Good communication and the ability to foster positive relationships are essential for an administrative assistant, making this a key point to highlight in your cover letter.

Express how you can contribute to the company's success

Showing that you understand and are excited about the company's vision and how you can add value demonstrates your alignment with their goals.

Gratitude and willingness to engage in further discussion

Closing with a thank you and expressing desire to talk more about your fit for the role leaves a positive and professional final impression.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry Level Administrative Assistant Roles

• Administrative Assistant Cover Letter Guide
• Entry Level Administrative Assistant Cover Letter Guide
• Executive Administrative Assistant Cover Letter Guide
• Experienced Administrative Assistant Cover Letter Guide
• Legal Administrative Assistant Cover Letter Guide
• Medical Administrative Assistant Cover Letter Guide
• Office Administrative Assistant Cover Letter Guide
• Sales Administrative Assistant Cover Letter Guide
• Senior Administrative Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Coordinator Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Inventory Manager Cover Letter Guide
• Loan Processor Cover Letter Guide
• Office Manager Cover Letter Guide
• Project Administrator Cover Letter Guide
• Research Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Cover Letter for Administrative Assistant: How to Write a Winning Application

• Career Advice

• Posted On: 2024-09-29
• Posted By: Shacara

1. Why a Cover Letter Is Important for an Administrative Assistant Role

• Personalizes your application : It introduces you to the hiring manager and gives insight into your personality and why you are a strong fit for the team.
• Highlights key qualifications : It allows you to highlight the most relevant skills, experiences, and achievements for the administrative assistant role.
• Demonstrates attention to detail : By writing a polished, error-free cover letter, you show that you have the attention to detail that is crucial for administrative work.

2. Structure of an Administrative Assistant Cover Letter

• Header : Your contact information, the employer’s contact information, and the date.
• Salutation : Address the cover letter to the hiring manager or recruiter by name. If that information is unavailable, "Dear Hiring Manager" is acceptable.
• Opening Paragraph : A brief introduction that explains who you are, the position you're applying for, and why you're interested in the role.
• Body Paragraphs : Highlight your key skills, relevant experience, and qualifications that make you a strong candidate for the position.
• Conclusion : A closing paragraph that expresses your enthusiasm for the role and invites the employer to contact you for an interview.
• Signature : End with a formal sign-off such as "Sincerely" or "Best regards," followed by your name.

3. Key Elements to Include in Your Cover Letter

A. your contact information, b. tailored introduction, c. relevant experience and skills, d. showcase organizational and communication skills, e. enthusiasm for the role and company, 4. administrative assistant cover letter examples, a. entry-level administrative assistant cover letter example, b. experienced administrative assistant cover letter example, c. administrative assistant cover letter example for the healthcare industry, 5. tips for writing a strong administrative assistant cover letter, a. tailor your cover letter, b. keep it concise, c. use action verbs, d. proofread, 6. conclusion, get ahead of the competition.

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Entry Level Office Administrator Cover Letter Example

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Starting your Entry Level Office Administrator cover letter should be done professionally and with a clear focus on your skills and enthusiasm for the role. Begin by addressing the hiring manager by name if possible, then introduce yourself and state the position you're applying for. For example, "Dear Mr. Smith, I am excited to apply for the Entry Level Office Administrator position at your esteemed company." Then, briefly mention where you found the job posting and why you're interested in the role. Highlight your relevant skills or experiences that make you a strong candidate for the position. Remember, the opening paragraph should grab the reader's attention and make them want to learn more about you.

The best way for Entry Level Office Administrators to end a cover letter is by expressing enthusiasm for the opportunity, reiterating interest in the position, and showing gratitude for the reader's time. For example, "I am excited about the possibility of bringing my skills to your team and am confident that I can contribute positively to your office environment. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further." This ending is effective because it reinforces your interest in the job, shows appreciation, and leaves the door open for further conversation. It's also important to end with a professional closing, such as "Sincerely" or "Best regards," followed by your name.

Entry Level Office Administrators should include several key elements in their cover letter to make a strong impression. 1. Personal Information: Start with your contact information, including your name, address, phone number, and email address. 2. Professional Greeting: Address the hiring manager by name if possible. If you can't find the name, use a professional greeting like "Dear Hiring Manager". 3. Introduction: In the first paragraph, introduce yourself and express your interest in the position. Mention where you found the job posting. 4. Relevant Skills and Experience: This is the main body of your cover letter. Highlight your skills and experiences that are relevant to the job description. As an entry-level applicant, you may not have a lot of work experience. In this case, focus on transferable skills you've gained from school, internships, or volunteer work. For example, you might mention your proficiency in Microsoft Office, your organizational skills, or your ability to multitask. 5. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Research the company and mention something specific that attracts you to them. This shows the hiring manager that you're interested in this particular job, not just any job. 6. Conclusion: In your closing paragraph, express your appreciation for their consideration and your eagerness to discuss your qualifications further in an interview. 7. Professional Closing: Close with a professional sign-off like "Sincerely" or "Best regards," followed by your full name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your skills and experiences and to show your personality. Keep it concise, professional, and free of errors. Tailor each cover letter to the specific job and company to show that you've done your research and are genuinely interested in the role.

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Office administrative assistant resume example, try our ai cover letter generator.